31090 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 

Approved: June 16, 2009. 

R. Joseph Durbala, 

IRS Reports Clearance Officer. 

[FR Doc. E9–15241 Filed 6–26–09; 8:45 am] 

BILLING CODE 4830–01–P 

DEPARTMENT OF THE TREASURY 

Bureau of Engraving and Printing 

Privacy Act of 1974, as Amended; 

Systems of Records 

AGENCY: Bureau of Engraving and 

Printing, Treasury. 

ACTION: Notice of systems of records. 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a, the Bureau 

of Engraving and Printing is publishing 

its inventory of Privacy Act systems of 

records. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 

552a) and the Office of Management and 

Budget (OMB) Circular No. A–130, 

Bureau of Engraving and Printing (BEP) 

has completed a review of its Privacy 

Act systems of records notices to 

identify minor changes that will more 

accurately describe these records. 

On May 22, 2007, the Office of 

Management and Budget (OMB) issued 

Memorandum M–07–16 entitled 

‘‘Safeguarding Against and Responding 

to the Breach of Personally Identifiable 

Information.’’ It required agencies to 

publish the routine use recommended 

by the President’s Identity Theft Task 

Force. As part of that effort, the 

Department published the notice of the 

proposed routine use on October 3, 

2007, at 72 FR 56434 and was effective 

on November 13, 2007. The new routine 

use has been added to each BEP system 

of records below. Other changes 

throughout the document are editorial 

in nature and consist principally of 

minor editorial changes and editing of 

headings for consistency, and to add a 

‘‘purposes’’ statement to each system of 

records notice. 

Department of the Treasury 

regulations require the Department to 

publish the existence and character of 

all systems of records every three years 

(31 CFR 1.23(a)(1)). The BEP has 

leveraged this requirement to 

incorporate the review of its current 

holding of personally identifiable 

information required by M–07–16. With 

respect to its inventory of Privacy Act 

systems of records, the BEP has 

determined that the information 

contained in its systems of records is 

accurate, timely, relevant, complete, and 

is the minimum necessary to maintain 

the proper performance of a 

documented agency function. 

Systems Covered by This Notice 

This notice covers all systems of 

records adopted by the Bureau of 

Engraving and Printing up to September 

2, 2008. The systems notices are 

reprinted in their entirety following the 

Table of Contents. 

Dated: June 23, 2009. 

Elizabeth Cuffe, 

Deputy Assistant Secretary for Privacy and 

Treasury Records. 

Table of Contents 

Bureau of Engraving and Printing (BEP) 

BEP .002—Personal Property Claim File 

BEP .004—Counseling Records 

BEP .005—Compensation Claims 

BEP .006—Debt Files (Employees) 

BEP .014—Employee’s Production Record 

BEP .016—Employee Suggestions 

BEP .020—Industrial Truck Licensing 

Records 

BEP .021—Investigative Files 

BEP .027—Access Control and Alarm 

Monitoring Systems (ACAMS) 

BEP .035—Tort Claims (Against the United 

States) 

BEP .038—Unscheduled Absence Record 

BEP .041—Record of Discrimination 

Complaints 

BEP .045—Mail Order Sales Customer Files 

BEP .046—Automated Mutilated Currency 

Tracking System 

BEP .047—Employee Emergency Notification 

System 

TREASURY/BEP .002 

SYSTEM NAME: 

Personal Property Claim File— 

Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and the Bureau of Engraving 

and Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Civilian officers and employees of the 

Bureau of Engraving and Printing, 

former employees and their survivors 

having claim for damage to or loss of 

personal property incident to their 

service. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Contains investigative and 

adjudication documents relative to 

personal property damage claim. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Military Personnel and Civilian 

Employees’ Claims Act of 1964, 31 

U.S.C.S. 3721, as amended, Public Law 

110–195. 

PURPOSE(S): 

The purpose of this system is to 

permit the Bureau to more effectively 

and efficiently process and manage 

claims, and to provide statistics that 

allow us to focus our resources in order 

to continually improve the safety of our 

workforce, work environment, and 

equipment. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(6) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; and 

(7) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation, and 

(8) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 


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has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folder. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Access is limited to Office of Chief 

Counsel staff. 

RETENTION AND DISPOSAL: 

Retained three years after case is 

closed, then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Office of Chief Counsel, Bureau of 

Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228, 

and the Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individuals having claim for damage 

to or loss of personal property. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .004 

SYSTEM NAME: 

Counseling Records—Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees whose actions or conduct 

warrants counseling. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Contains correspondence relative to 

counseling information and follow-up 

reports. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE: 

To provide a history and record of the 

employee counseling session. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains, 

contingent upon that individual signing 

a release of information form; 

(5) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(6) Provide general educational 

information to unions recognized as 

exclusive bargaining representatives 

under the Civil Service Reform Act of 

1978, 5 U.S.C. 7111 and 7114; 

(7) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation, and 

(8) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Locked in file cabinets; access is 

limited to Managers and Supervisors 

and, in the event of disciplinary action, 

the Employee and Labor Relations staff. 

RETENTION AND DISPOSAL: 

Retained for one year after close of 

file, then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Human Resources, 

14th and C Streets, SW., Washington, 

DC 20228. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 


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subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individual employee. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None 

TREASURY/BEP .005 

SYSTEM NAME: 

Compensation Claims—Treasury/BEP. 

SYSTEM LOCATION: 

Compensation Staff, Personnel 

Services Division, Office of Human 

Resources, Employee Labor 

Management Relations Division, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228, 

and Human Resource Management 

Division, Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Fort Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Bureau of Engraving and Printing 

employees incurring work-connected 

injuries or illnesses, who make claims 

under Federal Employee Compensation 

Act for medical expenses, lost wages, 

leave buy-back, scheduled awards 

continuation of pay or disability. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

All pertinent documentation, 

including investigative reports, medical 

reports, forms, letters, DOL–OWCP 

letters, etc. relative to work-connected 

injuries or illnesses of employees. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Employees Compensation 

Act, as amended, and in 20 CFR Part 10. 

PURPOSE(S): 

The purpose of this system is to 

permit the Bureau to more effectively 

and efficiently process and manage 

claims, and to provide statistics and 

information to the DOL–OWCP. It also 

allows us to focus our resources in order 

to continually improve the safety of our 

workforce and work environment. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; and 

(8) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(9) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folder, magnetic media and 

computer disks. 

RETRIEVABILITY: 

Name and date of injury. 

SAFEGUARDS: 

Locked file cabinets, locked 

computers, passwords. Access is limited 

to Compensation Claims staff and Safety 

managers. 

RETENTION AND DISPOSAL: 

Records are retained for three years 

after DOL–OWCP closes the case and no 

further medical expenses are being paid, 

then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

(1) Manager, Human Resource 

Division, Office of Human Resources, 

Bureau of Engraving and Printing, 14th 

and C Streets, SW., Washington, DC 

20228. (2) Manager, Human Resource 

Management Division, Bureau of 

Engraving and Printing, Western 

Currency Facility, 9000 Blue Mound 

Road, Fort Worth, Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Occupational Health Unit Daily 

Report, medical providers, employee’s 

supervisor’s report, and information 

provided by the employee. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .006 

SYSTEM NAME: 

Debt Files (Employees)—Treasury/ 

BEP. 


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SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former Bureau of 

Engraving and Printing employees 

against whom garnishment proceedings 

or debt complaints have been filed. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

May contain correspondence; 

complaint information, including 

counseling efforts and final disposition 

of complaints; court judgments; writs, 

orders, summons, or other legal process 

in the nature of garnishment; child 

support account numbers; names and 

addresses of current employers of 

former agency employees; and records 

on current or former employees to 

include name, social security number, 

address, phone number, position, 

wages, and employment benefits. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 5 U.S.C. 5520a, 31 

U.S.C. 321, 42 U.S.C. 659, 44 U.S.C. 

3101, and E.O. 9397. 

PURPOSE(S): 

The purpose of this system is to 

maintain records about individuals who 

owe debt(s) to the United States, 

through one or more of its departments 

and agencies, and/or to individuals, 

including past due support enforced by 

states. The information contained in the 

records is maintained for the purpose of 

taking action to facilitate the collection 

and resolution of the debt(s) using 

various collection methods, including, 

but not limited to, offset, levy, 

administrative wage garnishment. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(8) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(9) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Maintained in locked cabinets; access 

is limited to Employee and Management 

Relations Division, Human Resources 

Division and the Office of the Chief 

Counsel personnel. 

RETENTION AND DISPOSAL: 

Debt files are temporary records and 

are destroyed 3 years after termination 

of the garnishment or final disposition 

of the debt complaint. 

SYSTEM MANAGER(S) AND ADDRESS: 

(1) Chief, Office of Human Resources 

and the Office of the Chief Counsel, 

Bureau of Engraving and Printing; 14th 

and C Streets, SW., Washington, DC 

20228. (2) Manager, Human Resources 

Division, and the Office of Chief 

Counsel, Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Fort Worth, TX 

76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Employees, complainants, creditors, 

court judgments, garnishment orders, 

and personnel records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP.014 

SYSTEM NAME: 

Employee’s Production Record— 

Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Fort Worth, TX 

76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All current Washington, DC and Fort 

Worth, TX Bureau of Engraving and 

Printing employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Contains employee’s name, dates, 

work hours, record of production, 


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history of work assignments, training, 

work performance, and progress reports. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 4103, and 4302. 

PURPOSE(S): 

The purpose of this system is to 

permit the Bureau to maintain 

performance records used to support 

awards, promotions, performance-based 

actions, training and other personnel 

actions, and to track and evaluate 

performance based upon the 

accomplishments of each employee. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(6) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(7) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(8) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in data entry diskettes, 

file folders and production books and 

reports. 

RETRIEVABILITY: 

Indexed by name, work code number 

and cross-referenced by project number. 

SAFEGUARDS: 

Maintained in locked cabinets or 

desks; access is limited to personnel 

having a ‘‘need-to-know.’’ 

RETENTION AND DISPOSAL: 

Retained three years, then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Office of Chief Counsel; Chief, BEP 

Resolution Center; Chief, Office of 

Human Resources; Chief, Office of 

Security Printing Operations, Chief, 

Office of Engraving; Chief, Office of 

Procurement; Chief, Office of 

Production Management; Chief, Office 

of External Relations; Chief, Office of 

Facilities Support; Chief, Office of 

Compliance; Chief, Office of 

Environment and Safety; Chief, Office of 

Critical Infrastructure & IT Security; 

Chief, Office of IT Operations; Chief, 

Office of Quality; Chief, Securities 

Technology and Chief, Office of 

Security. 

Address: Bureau of Engraving and 

Printing; 14th and C Streets, SW., 

Washington, DC 20228. Associate 

Director, Western Currency Facility, 

Bureau of Engraving and Printing, 

Western Currency Facility, 9000 Blue 

Mound Road, Fort Worth, TX 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Information furnished by employee, 

developed by supervisor or by referral 

document. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .016 

SYSTEM NAME: 

Employee Suggestions—Treasury/ 

BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Bureau of Engraving and Printing 

employees submitting suggestions under 

the incentive award program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Contains employee’s suggestion, 

reviewer evaluation and final 

disposition information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title 5, U.S.C., 4502(c). 

PURPOSE(S): 

The purpose of this system is to 

permit the Bureau to maintain records 

on the suggestions submitted by 

employees and are used to support 

awards if the suggestions are adopted. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 


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implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(6) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(7) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(8) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders, as well as 

on computer disks. 

RETRIEVABILITY: 

Indexed by name. 

SAFEGUARDS: 

Maintained in locked file cabinets; 

access is limited to the Suggestion 

Program Coordinator and the designated 

OHR and HRM Division staff. 

RETENTION AND DISPOSAL: 

Retained for three years following 

date of submission, then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Human Resources, 

Bureau of Engraving and Printing; 14th 

and C Streets, SW., Washington, DC 

20228, and the Manager, Human 

Resource Management Division, Bureau 

of Engraving and Printing, Western 

Currency Facility, 9000 Blue Mound 

Road, Ft. Worth, Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individual employee, employee’s 

supervisor and review committee. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .020 

SYSTEM NAME: 

Industrial Truck Licensing Records— 

Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Bureau of Engraving and Printing 

employees designated to operate selfpropelled material and/or machinery 

handling equipment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Record of employee physical 

examination, testing, license number 

and issue date for purpose of operating 

one or more types of material handling 

equipment used within the Bureau of 

Engraving and Printing. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE: 

This system of records is used to 

document who is authorized to operate 

self-propelled material and/or 

machinery handling equipment. In 

addition, it keeps track of the expiration 

dates of the licenses. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to 

appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folder and Card file. 

RETRIEVABILITY: 

By Name. 

SAFEGUARDS: 

Locked file cabinet, access is limited 

to Office of Environment Safety and 

Health, and the General Stores, 

Receiving and Mail Section personnel. 

RETENTION AND DISPOSAL: 

Destroyed three years after license 

revocation. 


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SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Environment Health 

and Safety, Bureau of Engraving and 

Printing; 14th and C Streets, SW., 

Washington, DC 20228 and the 

Associate Director, Bureau of Engraving 

and Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Supervisor’s request, results of 

physical examination, and data obtained 

during training or practical tests. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .021 

SYSTEM NAME: 

Investigative Files—Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Fort Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees, Separated Bureau 

Employees, Employee Applicants, 

Visitors to the Bureau, News-Media 

Correspondents, Contractor and Service 

Company Employees (Current and 

Separated). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Category: Security Files, Personnel 

Clearance Requests, Case Files, Bank 

Shortage Letters, Contractor Files, 

Currency Discrepancy Reports, 

Intelligence Files, Stamp Discrepancy 

Reports, Case Records, Correspondence 

from the Public concerning Security 

Matters, Security Files Reference 

Record, Employee Indebtedness Record, 

Type of Information: Character 

references, Police force reports, Previous 

employment verifications, Newspaper 

articles, Social Security numbers, 

Laboratory reports to include 

handwriting results and latent 

fingerprint examinations, Law 

enforcement criminal and subversive 

record checks, Court records, Security 

registers, Residency information, 

Reports of shortages or thefts of Bureau 

products including subsequent 

investigations, Personnel records of 

various types, Fingerprint card, 

Photograph, Names of individuals 

including those at contractor plants who 

worked on a shortage involving Bureau 

products, Credit checks, Background 

investigation reports conducted by 

Office of Personnel Management, 

Bureau of Engraving and Printing, the 

Internal Revenue Service and other 

Federal Investigative Agencies, 

Disciplinary action recommended and/ 

or received, Military record forms and 

extracted information, List of Bureau 

employees granted security clearances, 

Processes served, i.e., summons, 

subpoenas, warrants, etc., Personnel 

security case numbers, dates—case 

opened and closed, and 

recommendations, Certificate of 

Security Clearance, Reports of violations 

of Bureau regulations and procedures, 

Bureau visitor control documents, 

Correspondence relating to individuals, 

Claims of indebtedness from firms and 

collection agencies and other sources, 

and assorted documents, recorded audio 

or video testimony, Bureau investigation 

reports, information supplied by Law 

Enforcement agencies, Applicant 

interview record, Anonymous tips 

concerning Bureau employees, Official 

investigative statements, Names of those 

requesting security assistance and report 

of the assistance rendered, other 

pertinent Governmental records, 

education records and information, Date 

of Birth and physical description of 

individual in the files. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 321, Executive Order 10450 

and implementing Treasury and Bureau 

Regulations. 

PURPOSE(S): 

This system is to permit the Bureau to 

collect and maintain background 

investigation records on potential 

applicants, and current Bureau 

employees and contractors for issuance 

of security clearances, access to Bureau 

facilities or other administrative 

reasons. Information is also collected as 

part of investigations conducted by the 

Bureaus’ Office of Security. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(8) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(9) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 


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Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

File Folders, 3 x 5 Index Cards, 5 x 

8 Index Cards, Loose-leaf Binders, 

Ledgers, Recordings on tape, magnetic, 

electronic or optical media, Computer 

Database Programs, and Microfiche. 

RETRIEVABILITY: 

Numerically by case number and year, 

alphabetically by name and social 

security number, and alphabetically by 

Company name. 

SAFEGUARDS: 

Access is limited to Office of Security 

and Western Currency Facility Security 

Division personnel. Records are 

maintained in locked file cabinets and 

secured computers. 

RETENTION AND DISPOSAL: 

Destroyed within 90 days following 

notification of an employee’s death, or, 

within five years after separation or 

transfer of incumbent employee; or, five 

years after expiration of contractual 

relationship. Product Discrepancy 

Investigative Reports and Bank Letter 

Investigative Reports are retained 

indefinitely. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Security, Bureau of 

Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228, 

and Security Division personnel, Bureau 

of Engraving and Printing, Western 

Currency Facility, 9000 Blue Mound 

Road, Fort Worth, Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The sources of the information are the 

individual concerned and information 

supplied by Federal, State and local 

investigative agencies, credit bureaus, 

financial institutions, court records, 

educational institutions, and 

individuals contacted concerning the 

person being investigated. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

This system is exempt from 5 U.S.C. 

552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), 

(e)(4)(I) and (f) of the Privacy Act 

pursuant to 5 U.S.C. 552a(k)(2). See 31 

CFR 1.36. 

TREASURY/BEP .027 

SYSTEM NAME: 

Access Control and Alarm Monitoring 

Systems (ACAMS)—Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Fort Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Bureau of Engraving and Printing 

Employees (Washington, DC and Fort 

Worth, Texas); employees of other U.S. 

Government agencies, contractors and 

service company employees who have 

been cleared for access to the Bureau of 

Engraving and Printing and issued BEP 

Access Badges, and escorted visitors; 

i.e., contractors and service company 

employees who have not undergone the 

formal clearance to enter the Bureau of 

Engraving and Printing. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(A) The following information is 

maintained concerning all individuals 

who are issued BEP access badges with 

photographs: Photograph; Full name; 

Social Security number; date of birth; 

badge number; supervisory status, work 

telephone; work area number; BEP 

access clearance level; date BEP access 

level granted; date last security 

background investigation was 

completed; BEP access level; BEP access 

time zone; date access badge issued; 

date access badge voided; and time, date 

and location of each passage through a 

security control point, (B) In the case of 

BEP employees and contractors issued 

‘‘Temporary Access’’ badges and 

contractors and others issued ‘‘No 

Escort’’ badges, in lieu of his/her BEP 

access badge with photograph, the same 

information as in paragraph A (above) is 

kept, and (C) Official visitors, 

contractors, and others issued ‘‘Escort 

Visitor’’ badges: full name, date of issue, 

and date, time and location of each 

passage through a security control point 

is maintained in the BEP ACAMS. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 321, 5 U.S.C. 301 and 5 

U.S.C. 6106. 

PURPOSE: 

The purpose of this system is to 

maintain a record of those persons who 

entered the Bureau premises and the 

time and areas visited for internal 

security use. This system of records is 

used to assist in maintaining the 

security of the Bureau premises and to 

permit the identification of individuals 

on the premises at particular times. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 


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Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(8) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(9) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Magnetic media and computer 

printouts. 

RETRIEVABILITY: 

Numerical by PASS/badge number, 

alphabetically by last name, and 

appropriate index by subject. 

SAFEGUARDS: 

Records are maintained in locked 

cabinets in a locked room; access is 

limited to Technical Security Division, 

Office of Security, senior management 

staff, Office of Security, the staff of the 

Internal Review Division, Office of 

Management Control and the Security 

Division personnel at the Fort Worth, 

Texas facility. On-line terminals are 

installed in a locked 24-hour manned 

Central Police Operations Center and 

the Security Systems Operations Center 

(SSOC) at the Washington, DC facility. 

These terminals are on lines that can be 

manually activated and deactivated in 

the Security Systems Operations Center 

(SSOC). 

RETENTION AND DISPOSAL: 

The retention period is for two (2) 

years. 

SYSTEM MANAGER(S) AND ADDRESS: 

Manager, Technical Security Division, 

Office of Security, Bureau of Engraving 

and Printing, 14th and C Streets, SW., 

Washington, DC 20228, and Manager, 

Security and Police Division, Bureau of 

Engraving and Printing, Western 

Currency Facility, 9000 Blue Mound 

Road, Fort Worth, Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The individual concerned, his/her 

supervisor, or an official of the 

individual’s firm or agency. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .035 

SYSTEM NAME: 

Tort Claims (Against the United 

States)—Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and the Bureau of Engraving 

and Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals and/or organizations 

making claim for money damage against 

the United States for injury to or loss of 

property or personal injury or death 

caused by neglect, wrongful act, or 

omission of a Bureau of Engraving and 

Printing employee while acting within 

the scope of his office or employment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Contains investigative and 

adjudication documents relative to 

personal injury and/or property damage 

claims. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Tort Claims Act, Title 28 

U.S.C. 2672, Public Law 110–197. 

PURPOSE: 

This system of records is used by the 

Bureau to track the Claims submitted, 

including the progress and adjudication, 

and the final disposition thereof. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(6) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(7) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 


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connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folder. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Access is limited to Office of Chief 

Counsel staff. 

RETENTION AND DISPOSAL: 

Retained three years, then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Office of Chief Counsel, Bureau of 

Engraving and Printing; 14th and C 

Streets, SW., Washington, DC 20228, 

and the Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individual or organization’s claim 

and/or investigative reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .038 

SYSTEM NAME: 

Unscheduled Absence Record— 

Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Bureau of Engraving and Printing 

employees who have had unscheduled 

absences. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Record contains chronological 

documentation of unscheduled 

absences. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE: 

To provide a history and a record of 

the employee’s unscheduled absences. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; and 

(6) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(7) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Kept in locked file cabinets; access to 

these records is restricted to Supervisor 

and authorized timekeeping personnel. 

RETENTION AND DISPOSAL: 

Retained for one year following 

separation or transfer, then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Human Resources, 

Bureau of Engraving and Printing, 14th 

and C Streets, SW., Washington, DC 

20228, and Human Resources Division, 

Bureau of Engraving and Printing, 

Western Currency Facility, 9000 Blue 

Mound Road, Ft. Worth, Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individual employee’s time and 

attendance records, and his/her 

supervisor. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 


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TREASURY/BEP .041 

SYSTEM NAME: 

Record of Discrimination 

Complaints—Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228, and Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees who have initiated 

discrimination complaints. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Data developed as a result of inquiry 

by the person making the allegation of 

discrimination. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Executive Order 11478. 

PURPOSE(S): 

To provide a history and record of the 

employee counseling session. 

Documentation of all statements made 

will be kept for use in the resolution of 

the case and forwarded, if need be, to 

the EEOC. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose to EEOC to adjudicate 

discrimination complaints; 

(2) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(3) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(4) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(5) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(6) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; and 

(7) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation. 

(8) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders. Locked in 

combination safe. 

RETRIEVABILITY: 

By name and case number. 

SAFEGUARDS: 

Access is limited to Complainants and 

Bureau Resolution Center; maintained 

in locked combination safe. 

RETENTION AND DISPOSAL: 

Retained four years after resolution, 

then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Bureau Resolution Center, 

Bureau of Engraving and Printing, 14th 

and C Streets, SW., Washington, DC 

20228, and the Bureau of Engraving and 

Printing, Western Currency Facility, 

9000 Blue Mound Road, Ft. Worth, 

Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individual employees who have 

discrimination complaints. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .045 

SYSTEM NAME: 

Mail Order Sales Customer FilesTreasury/BEP 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Customers ordering engraved prints 

and numismatic products from the 

Bureau of Engraving and Printing 

through the mail, and those individuals 

who have requested that their names be 

placed on the BEP mailing list. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Mail order customer’s names, 

addresses, company names, credit card 

numbers and expiration dates; history of 

customer sales; and inventory data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE(S): 

The purpose of this system is to 

permit the Bureau to: Maintain a 

mailing list of customers and interested 

parties to provide continuous 

communication and/or promotional 

materials about existing and upcoming 

product offerings, record and maintain 

records of customer, interested party 

and order information and requests for 

promotional materials, and to capture 

orders through each stage of the order 

life cycle; research and resolve orders 

that were not successfully delivered to 

customers and interested parties; and 

maintain a list of its products and to 

monitor and maintain product and 

promotional material inventory levels to 

meet customer and interested party 

demand. 


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ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

(1) These records and information 

from these records may be used to 

electronically transmit credit card 

information to obtain approval or 

disapproval from the issuing financial 

institution. Categories of users include 

personnel involved in credit card 

approval, and 

(2) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Debt information concerning a 

Government claim against an individual 

is also furnished, in accordance with 5 

U.S.C. 552a(b)(12) and Section 3 of the 

Debt Collection Act of 1982 (Pub. L. 97– 

365), to consumer reporting agencies to 

encourage repayment of an overdue 

debt. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records consist of paper records 

maintained in file folders and in 

electronic media. 

RETRIEVABILITY: 

By customer name, order number or 

customer number. 

SAFEGUARDS: 

Access is limited to those authorized 

individuals who process orders, 

research customer orders or maintain 

the computer system. In addition, files 

and computer data are maintained in a 

secured area. Access to electronic 

records is by password. 

RETENTION AND DISPOSAL: 

Files on customers who have not 

purchased any products are kept for two 

years, after which they are taken out of 

the active system and placed in a 

separate storage file. This file generates 

two additional annual mailings after 

which time they are purged from the 

system. (Should a customer reorder after 

being placed on this file, they will be 

assigned a new customer number and 

placed back in the main system). 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of External Relations, 

Bureau of Engraving and Printing, 14th 

and C Streets, SW., Room 107–M, 

Washington, DC 20228. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORDS ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORDS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Customers, BEP employees, financial 

institutions. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .046 

SYSTEM NAME: 

Automated Mutilated Currency 

Tracking System—Treasury/BEP. 

SYSTEM LOCATION: 

Bureau of Engraving and Printing, 

14th and C Streets, SW., Washington, 

DC 20228. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals and financial institutions 

sending in mutilated paper currency 

claims. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Mutilated currency claimants’ names, 

addresses, company names, amount of 

claims, amount paid, types of currency 

and condition of currency. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 12 U.S.C. 413, and 31 

U.S.C. 321. 

PURPOSE(S): 

The purpose of the Automated 

Mutilated Currency Tracking System is 

to maintain historical information and 

to respond to claimants’ inquiries, e.g., 

non-receipt of reimbursement, status of 

case, etc. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: (1) 

Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a Federal, 

State, or local agency, maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(3) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(4) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(6) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, and 

(7) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent o the 

investigation. 

(8) Appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 


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or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records consist of paper records 

maintained in file folders and records in 

electronic media. 

RETRIEVABILITY: 

By claimant name, case number, 

address or registered mail number. 

SAFEGUARDS: 

Access is limited to those specific 

employees who process the mutilated 

currency cases, prepare payment, 

research inquiries or maintain the 

computer system. In addition, files and 

computer data are maintained in a 

secured area. Access to electronic 

records is by password. 

RETENTION AND DISPOSAL: 

Active claimant files are maintained 

for two years. Inactive files are 

maintained for seven years. After seven 

years, the files are purged from the 

system and then destroyed. (Inactive 

files are those for which final payments 

have been made.) 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Financial 

Management and Manager, Mutilated 

Currency Redemption Division, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Room 344A, Washington, 

DC 20228. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 

RECORD ACCESS PROCEDURE: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individuals, banking institutions and 

BEP employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BEP .047 

SYSTEM NAME: 

Employee Emergency Notification 

System—Treasury/BEP. 

SYSTEM LOCATION: 

Records are maintained at the 

following Bureau of Engraving and 

Printing locations: (1) 14th and C 

Streets, SW., Washington, DC 20228; 

and (2) 9000 Blue Mound Road, Ft. 

Worth, Texas 76131. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Records cover those Bureau 

employees who have voluntarily 

provided personal information. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The types of personal information 

collected by this system are necessary to 

ensure the timely emergency 

notification to individuals that 

employees have identified. The types of 

personal information presently include 

or potentially could include the 

following: 

(a) Personal identifiers (name; home, 

work and electronic addresses; 

telephone, fax, and pager numbers); 

(b) Emergency notification (name of 

person to be notified; address; telephone 

number). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3101, and 5 U.S.C. 301. 

PURPOSE(S): 

The purpose of this system of records 

is to provide emergency notification to 

those person(s) as voluntarily provided 

by employees, emergency service 

providers and law enforcement officials. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to 

appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on manual 

locator cards and electronic media. 

RETRIEVABILITY: 

Records may be retrieved by name, or 

other unique identifier. 

SAFEGUARDS: 

BEP has sophisticated Internet 

firewall security via hardware and 

software configurations as well as 

specific monitoring tools. Records are 

maintained in controlled access areas. 

Identification cards are verified to 

ensure that only authorized personnel 

are present. Electronic records are 

protected by restricted access 

procedures, including the use of 

passwords, sign-on protocols, and user 

authentication that are periodically 

changed. Only employees whose official 

duties require access are allowed to 

view, administer, and control these 

records. 

RETENTION AND DISPOSAL: 

Records will be updated by the 

employees on a voluntary basis and kept 

for the duration of the individual’s 

employment. Records can be destroyed 

at any time at the direction of the 

employee. Paper records that are ready 

for disposal are destroyed by shredding 

or burning. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESS: 

Chief, Office of Human Relations, 

Bureau of Engraving and Printing, 14th 

and C Streets, SW., Washington, DC 

20228, and Facilities Division Manager, 

Bureau of Engraving and Printing, 

Western Currency Facility, 9000 Blue 

Mound Road, Fort Worth, Texas 76131. 

NOTIFICATION PROCEDURE: 

Individuals wishing to be notified if 

they are named in this system of 

records, gain access to the records, or 

contest the contents of any records 

maintained in this system may submit 

inquiries in accordance with 

instructions appearing in 31 CFR part 1, 

subpart C, appendix F. Address 

inquiries to Disclosure Officer, Bureau 

of Engraving and Printing, 14th and C 

Streets, SW., Washington, DC 20228. 


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RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–15229 Filed 6–26–09; 8:45 am] 

BILLING CODE 4810–39–P 

DEPARTMENT OF THE TREASURY 

Office of Thrift Supervision 

Privacy Act of 1974, as Amended; 

System of Records 

AGENCY: Office of Thrift Supervision, 

Treasury. 

ACTION: Notice of systems of records. 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a, the Office of 

Thrift Supervision (OTS), Treasury, is 

publishing its inventory of Privacy Act 

systems of records. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 

552a) and the Office of Management and 

Budget (OMB) Circular No. A–130, the 

OTS has completed a review of its 

Privacy Act systems of records notices 

to identify minor changes that will more 

accurately describe these records. This 

publication also incorporates the 

alterations to six OTS systems of records 

published on April 18, 2007, at 72 FR 

19580. 

Other changes throughout the 

document are editorial in nature and 

consist principally of changes to system 

locations (Appendix A) and system 

manager addresses and or titles in 

several systems of records. In addition, 

OTS no longer retrieves records 

contained in OTS .008—Employee 

Training Database by social security 

number. The systems of records notices 

were last published in their entirety on 

July 15, 2005, at 70 FR 41085. 

On May 22, 2007, the Office of 

Management and Budget (OMB) issued 

Memorandum M–07–16 entitled 

‘‘Safeguarding Against and Responding 

to the Breach of Personally Identifiable 

Information.’’ It required agencies to 

publish the routine use recommended 

by the President’s Identity Theft Task 

Force. As part of that effort, the 

Department of the Treasury 

(Department) published the notice of the 

proposed routine use on October 3, 

2007, at 72 FR 56434, and it was 

effective on November 13, 2007. The 

new routine use has been added to each 

OTS system of records below. 

Department of the Treasury 

regulations require the Department to 

publish the existence and character of 

all systems of records every three years 

(31 CFR 1.23(a)(1)). OTS has leveraged 

this requirement to incorporate the 

review of its current holding of 

personally identifiable information 

required by M–07–16. With respect to 

its inventory of Privacy Act systems of 

records, OTS has determined that the 

information contained in its systems of 

records is accurate, timely, relevant, 

complete, and is the minimum 

necessary to maintain the proper 

performance of a documented agency 

function. 

Systems Covered by this Notice 

This notice covers all systems of 

records adopted by the Office of Thrift 

Supervision up to October 24, 2008. The 

systems notices are reprinted in their 

entirety following the Table of Contents. 

Dated: June 23, 2009. 

Elizabeth Cuffe, 

Deputy Assistant Secretary for Privacy and 

Treasury Records. 

Office of Thrift Supervision 

Table of Contents 

OTS .001—Confidential Individual 

Information System 

OTS .002—Correspondence/Correspondence 

Tracking 

OTS .003—Consumer Complaint 

OTS .004—Criminal Referral Database 

OTS .005—Employee Counseling Service 

OTS .006—Employee Locator File 

OTS .008—Employee Training Database 

OTS .011—Positions/Budget 

OTS .012—Payroll/Personnel Systems & 

Payroll Records 

OTS Appendix A— Addresses of OTS 

Regional Offices 

TREASURY/OTS .001 

SYSTEM NAME: 

Confidential Individual Information 

System—Treasury/OTS. 

SYSTEM LOCATION: 

Enforcement Division, Office of Thrift 

Supervision, 1700 G Street, NW., 

Washington, DC 20552. Computerized 

records of Suspicious Activity Reports 

(SAR), with status updates, are managed 

by FinCEN pursuant to a contractual 

agreement, and are stored at the Internal 

Revenue Service’s Computing Center in 

Detroit, Michigan. Authorized personnel 

at the Federal financial regulatory 

agencies have on-line access to the 

computerized database managed by 

FinCEN through individual work 

stations that are linked to the database 

central computer. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Directors, officers, employees, agents, 

borrowers, and persons participating in 

the conduct of the affairs of entities 

regulated by OTS who have been 

involved in suspected criminal activity 

or suspicious financial transactions and 

referred to law enforcement officials; 

and other individuals who have been 

involved in irregularities, violations of 

law, or unsafe or unsound practices 

referenced in documents received by 

OTS in the exercising of its supervisory 

functions. 

These records also contain 

information concerning individuals who 

have filed notices of intention to acquire 

control of a savings association, 

controlling persons of companies that 

have applications to acquire control of 

a savings association, and organizers of 

savings associations who have sought 

Federal Savings and Loan Insurance 

Corporation (FSLIC) or Saving 

Association Insurance Fund (SAIF) 

insurance of accounts or Federal 

charters. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Application information and interagency and intra-agency 

correspondence, memoranda, and 

reports. The SAR contains information 

identifying the financial institution 

involved, the suspected person, the type 

of suspicious activity involved, the 

amount of loss known, and any 

witnesses. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

12 U.S.C. 1464; 44 U.S.C. 3101. 

PURPOSE(S): 

The overall system serves as a central 

historical OTS repository for 

investigatory or enforcement 

information related to the responsibility 

of OTS to examine and supervise 

savings associations. It also serves to 

store information on applicants to 

acquire, control, or insure a savings 

association in connection with OTS’s 

regulatory responsibilities. 

The system maintained by FinCEN 

serves as the database for the 

cooperative storage, retrieval, analysis, 

and use of information relating to 

Suspicious Activity Reports made to or 

by the Federal financial regulatory 

agencies and FinCEN to various law 

enforcement agencies for possible 

criminal, civil or administrative 

proceedings based on known or 

suspected violations affecting or 

involving persons, financial institutions, 

or other entities under the supervision 

or jurisdiction of such Federal financial 

regulatory agencies. 


sroberts on PROD1PC70 with NOTICES