Program

Letter

United States

Railroad Retirement Board

Office of Programs

Quality Reporting Service Center

E-MAIL: qrsc@rrb.gov

Phone: (312) 751-4992

Fax: (312) 751-7123

Letter No. 2012-05 Date: October 2011

[Revised April 2012]

TO: Certification Contact Officials

SUBJECT: Electronic Version of Forms BA-3 and BA-11 Available on the 

Employer Reporting System (ERSNet)

Please share this information with the appropriate members of your staff who file service and 

compensation reporting forms for employees of your organization.

The Railroad Retirement Board (RRB) has updated the services available on the ERSNet system 

to now include Forms BA-3, Annual Report of Creditable Compensation, and BA-11, Report of 

Gross Earnings. Effective February 6, 2012, these forms can be filed via the Internet. These

additions to our ERSNet services provides you with a secure, convenient and efficient way to 

submit the annual service and compensation reports that are due to the RRB no later than the 

last day of February.

These new additions join the forms already on the system:

• Form BA-3, Annual Report of Creditable Compensation (New)

• Form BA-4, Report of Creditable Compensation Adjustments

• Form BA-6a, BA-6 Address Report

• Form BA-11, Report of Gross Earnings (New)

• Form GL-129a, Record of Employer Determination on Employee Protest

• Form ID-4E, Notice of RUIA Claim Determinations

• Form ID-4K, Prepayment Notice of Employee’s Applications and Claims for 

Benefits under the Railroad Unemployment Insurance Act (RUIA)

Annual Reporting Forms

Form BA-3, Annual Report of Creditable Compensation, is used to report service and 

compensation for each calendar year. The information provided is added to the employee’s 

lifetime earnings and service records from which benefit eligibility and payments are 

determined.

Form BA-11, Gross Earnings Report, is used to obtain the actual gross earnings of a sample 

group of covered employees whose social security numbers end with the digits “30.” The data 

collected and the gross earnings are used to estimate future tax income and to compute taxes 

owed for the financial interchange between the Railroad Retirement and Social Security/
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Medicare programs. Gross earnings amounts consist of all earnings taxable under the hospital 

insurance portion of the Tier I tax rate. This includes earnings above the taxable limit, sick pay 

and miscellaneous compensation.

If you have no compensated employees to report or no employees whose social security number 

ends with the digits “30” for the prior calendar year, you will now be able to submit a zero report 

through ERSNet without using the From G-440, Report Specifications Sheet.

Verifying Receipt of Your Report

You will receive an automated email receipt from the ERSNet system confirming that we have 

received your report. The receipt will list the name of the report(s) and additional data that you 

can use to verify your report was correctly submitted.

Access Levels on the ERSNet Site

Access to ERSNet is role-based, which means that each user's access is tailored to the role or 

work they do at their company. Access levels are assigned by the company, allowing employers

to retain control over the forms their employees can view and submit. If you are not enrolled and 

want to begin filing your reports on ERSNet follow the instructions below. An Explanation of 

Access Levels is enclosed.

Applying for Access

To apply for access do the following:

• Read the enclosed Security Guidelines, which explain your responsibilities as a user of 

ERSNet. They are also available at

https://www.rrb.gov/RERI_Chapter_8_Security_Guidelines.

• File the enclosed Form BA-12, Application for Employer Reporting Internet Access. 

Complete Sections A, B, and C, then have the designated employee sign Item 5 in 

Section B and return the form to you. The certification in Section D must be completed 

by an official of the company who has authority to sign official RRB forms. If you have 

signature authority, sign the certification. Otherwise, the company president and those 

persons designated on the Form G-117A, Designation of Contact Official, are assumed to 

have signature authority. For additional copies of Form BA-12 or information on how to 

complete it, go directly to https://rrb.gov/sites/default/files/2017-07/Form BA-12.pdf or 

contact the Quality Reporting Service Center at the telephone number or e-mail address 

shown above. All employer forms can be accessed on the RRB website at 

https://www.rrb.gov/.

Within three to five days of receipt of an acceptable application, the RRB will mail your user ID 

and password along with instructions for accessing the site. To deter fraudulent use of ERSNet, 

the Form BA-12 cannot be completed or filed on our website; original signatures (no 

reproductions) are needed and it must be transmitted by US or express mail carrier. For security 

reasons, facsimiles are not acceptable.
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Detailed instructions on how to use the system are covered in Part VIII of the Reporting 

Instructions to Employers. See below for direct links to the reporting instructions on our 

website.

• Rail reporting instructions

https://www.rrb.gov/Employers/ReportingInstructions/Rail

• Labor reporting instructions

https://www.rrb.gov/Employers/ReportingInstructions/Labor

Enclosures:

Form BA-12 

Security Guidelines 

Explanation of Access Levels