Program 

Letter

United States 

Railroad Retirement Board

Office of Programs

Quality Reporting Service Center

Email: QRSC@rrb.gov 

Phone: (312) 751-4992

 Fax: (312) 751-7123

Letter No. 2022-03 Date: September 30, 2022

TO: Employer Contact Officials

SUBJECT: Online Version of Form G-117A Available Through the Employer Reporting 

System

Please share this notice with all individuals within your organization who may need the 

information in connection with their work.

Form G-117A, Designation of Contact Officials, was added to the Employer Reporting System 

(ERSNet) on September 28, 2022. All employers can sign up to use Form G-117A to view and 

manage their Contact Official information securely and conveniently.

This new addition joins the twenty-one employer forms and notices currently available in 

ERSNet. For a full list of forms, please refer to Section F of the attached BA-12 form.

Form G-117A Background

An employer profile is created in the RRB’s reporting system when a railroad or labor employer is 

ruled as covered under the Railroad Retirement Act (RRA) and Railroad Unemployment 

Insurance Act (RUIA). This employer profile contains a list of eleven Contact Officials who are 

the designated recipients for official RRB correspondence and inquiries related to their specific 

area of expertise. These Contact Officials are also granted signature authority to act on behalf of 

the employer. The eleven areas of expertise are:

Contact Official Areas of Expertise

Executive Section 2(f)

Railroad Retirement Awards Section 12(o)

Service & Compensation Reports RUIA Prepayment Verification

Disability RRA Annuity Estimates

Hiring Activities Tier 1 Tax Reports for RUIA

Supplemental Annuities

When the new employer profile is created, the individual listed in the employer coverage decision 

is entered as the Global contact for all eleven areas of expertise until the employer provides RRB 
with more detailed information. Form G-117A is used by employers to add, update and remove 

individuals from the Contact Official listing.

Detailed instructions on how to complete Form G-117A are covered in Part VIII of both the Rail

Employer Reporting Instructions and the Labor Employer Reporting Instructions.

Access Levels on the ERSNet Site

Access on ERSNet is role-based, meaning each user’s account can be tailored so they are only 

granted access to forms required for their specific position. In addition, some forms allow 

employers to specify whether employees can submit the forms themselves, or if additional levels 

of approval are required before the form can be submitted. All of these access levels are assigned 

by the company, allowing employers to retain control over the forms their employees can view 

and submit.

If you are not enrolled and wish to begin filing Form G-117A or any other forms electronically 

through ERSNet, follow the instructions below.

Applying for ERSNet Access

To apply for ERSNet access, do the following:

• Read the “Security Guidelines” in Part 8 of both the Rail Employer and the Labor Employer 

Reporting Instructions.

• File Form BA-12, Application for Employer Reporting Internet Access. Complete Sections 

A, B, C, and D then have the designated employee sign Item 5 in Section B and return the 

form to you. The certification in Section E must be completed by an official of the company 

who has authority to sign official RRB forms. If you have signature authority, sign the 

certification. Otherwise, the company president and the Contact Officials designated 

on Form G-117A are assumed to have signature authority. For additional copies of Form 

BA-12 or information on how to complete it, go directly to 

https://rrb.gov/Employer/Forms/BA-12 or contact the Quality Reporting Service Center at 

the telephone number or email address shown at the top of this notice. All employer forms 

can be accessed on the RRB website.