[Federal Register Volume 74, Number 123 (Monday, June 29, 2009)]
[Notices]
[Pages 31090-31103]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-15229]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974, as Amended; Systems of Records

AGENCY: Bureau of Engraving and Printing, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing 
is publishing its inventory of Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, Bureau of Engraving and Printing (BEP) has completed a review of 
its Privacy Act systems of records notices to identify minor changes 
that will more accurately describe these records.
    On May 22, 2007, the Office of Management and Budget (OMB) issued 
Memorandum M-07-16 entitled ``Safeguarding Against and Responding to 
the Breach of Personally Identifiable Information.'' It required 
agencies to publish the routine use recommended by the President's 
Identity Theft Task Force. As part of that effort, the Department 
published the notice of the proposed routine use on October 3, 2007, at 
72 FR 56434 and was effective on November 13, 2007. The new routine use 
has been added to each BEP system of records below. Other changes 
throughout the document are editorial in nature and consist principally 
of minor editorial changes and editing of headings for consistency, and 
to add a ``purposes'' statement to each system of records notice.
    Department of the Treasury regulations require the Department to 
publish the existence and character of all systems of records every 
three years (31 CFR 1.23(a)(1)). The BEP has leveraged this requirement 
to incorporate the review of its current holding of personally 
identifiable information required by M-07-16. With respect to its 
inventory of Privacy Act systems of records, the BEP has determined 
that the information contained in its systems of records is accurate, 
timely, relevant, complete, and is the minimum necessary to maintain 
the proper performance of a documented agency function.

Systems Covered by This Notice

    This notice covers all systems of records adopted by the Bureau of 
Engraving and Printing up to September 2, 2008. The systems notices are 
reprinted in their entirety following the Table of Contents.

    Dated: June 23, 2009.
Elizabeth Cuffe,
Deputy Assistant Secretary for Privacy and Treasury Records.

Table of Contents

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Access Control and Alarm Monitoring Systems (ACAMS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .041--Record of Discrimination Complaints
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System
BEP .047--Employee Emergency Notification System
TREASURY/BEP .002

System Name:
    Personal Property Claim File--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and the Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Civilian officers and employees of the Bureau of Engraving and 
Printing, former employees and their survivors having claim for damage 
to or loss of personal property incident to their service.

Categories of Records in the System:
    Contains investigative and adjudication documents relative to 
personal property damage claim.

Authority for Maintenance of the System:
    Military Personnel and Civilian Employees' Claims Act of 1964, 31 
U.S.C.S. 3721, as amended, Public Law 110-195.

Purpose(s):
    The purpose of this system is to permit the Bureau to more 
effectively and efficiently process and manage claims, and to provide 
statistics that allow us to focus our resources in order to continually 
improve the safety of our workforce, work environment, and equipment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation, and
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department

[[Page 31091]]

has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (c) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder.

Retrievability:
    By name.

Safeguards:
    Access is limited to Office of Chief Counsel staff.

Retention and Disposal:
    Retained three years after case is closed, then destroyed.

System Manager(s) and Address:
    Office of Chief Counsel, Bureau of Engraving and Printing, 14th and 
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individuals having claim for damage to or loss of personal 
property.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .004

System Name:
    Counseling Records--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Employees whose actions or conduct warrants counseling.

Categories of Records in the System:
    Contains correspondence relative to counseling information and 
follow-up reports.

Authority For Maintenance of the System:
    5 U.S.C. 301.

Purpose:
    To provide a history and record of the employee counseling session.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains, contingent upon that individual signing a release of 
information form;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide general educational information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation, and
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Locked in file cabinets; access is limited to Managers and 
Supervisors and, in the event of disciplinary action, the Employee and 
Labor Relations staff.

Retention and Disposal:
    Retained for one year after close of file, then destroyed.

System Manager(s) and Address:
    Chief, Office of Human Resources, 14th and C Streets, SW., 
Washington, DC 20228.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1,

[[Page 31092]]

subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau 
of Engraving and Printing, 14th and C Streets, SW., Washington, DC 
20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employee.

Exemptions Claimed For the System:
    None
TREASURY/BEP .005

System Name:
    Compensation Claims--Treasury/BEP.

System Location:
    Compensation Staff, Personnel Services Division, Office of Human 
Resources, Employee Labor Management Relations Division, Bureau of 
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, 
and Human Resource Management Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Categories of Individuals Covered By the System:
    Bureau of Engraving and Printing employees incurring work-connected 
injuries or illnesses, who make claims under Federal Employee 
Compensation Act for medical expenses, lost wages, leave buy-back, 
scheduled awards continuation of pay or disability.

Categories of Records in the System:
    All pertinent documentation, including investigative reports, 
medical reports, forms, letters, DOL-OWCP letters, etc. relative to 
work-connected injuries or illnesses of employees.

Authority For Maintenance of the System:
    Federal Employees Compensation Act, as amended, and in 20 CFR Part 
10.

Purpose(s):
    The purpose of this system is to permit the Bureau to more 
effectively and efficiently process and manage claims, and to provide 
statistics and information to the DOL-OWCP. It also allows us to focus 
our resources in order to continually improve the safety of our 
workforce and work environment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder, magnetic media and computer disks.

Retrievability:
    Name and date of injury.

Safeguards:
    Locked file cabinets, locked computers, passwords. Access is 
limited to Compensation Claims staff and Safety managers.

Retention and Disposal:
    Records are retained for three years after DOL-OWCP closes the case 
and no further medical expenses are being paid, then destroyed.

System Manager(s) and Address:
    (1) Manager, Human Resource Division, Office of Human Resources, 
Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, 
DC 20228. (2) Manager, Human Resource Management Division, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Occupational Health Unit Daily Report, medical providers, 
employee's supervisor's report, and information provided by the 
employee.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .006

System Name:
    Debt Files (Employees)--Treasury/BEP.

[[Page 31093]]

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

Categories of Individuals Covered By the System:
    Current and former Bureau of Engraving and Printing employees 
against whom garnishment proceedings or debt complaints have been 
filed.

Categories of Records in the System:
    May contain correspondence; complaint information, including 
counseling efforts and final disposition of complaints; court 
judgments; writs, orders, summons, or other legal process in the nature 
of garnishment; child support account numbers; names and addresses of 
current employers of former agency employees; and records on current or 
former employees to include name, social security number, address, 
phone number, position, wages, and employment benefits.

Authority for Maintenance of the System:
    5 U.S.C. 301, 5 U.S.C. 5520a, 31 U.S.C. 321, 42 U.S.C. 659, 44 
U.S.C. 3101, and E.O. 9397.

Purpose(s):
    The purpose of this system is to maintain records about individuals 
who owe debt(s) to the United States, through one or more of its 
departments and agencies, and/or to individuals, including past due 
support enforced by states. The information contained in the records is 
maintained for the purpose of taking action to facilitate the 
collection and resolution of the debt(s) using various collection 
methods, including, but not limited to, offset, levy, administrative 
wage garnishment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Maintained in locked cabinets; access is limited to Employee and 
Management Relations Division, Human Resources Division and the Office 
of the Chief Counsel personnel.

Retention and Disposal:
    Debt files are temporary records and are destroyed 3 years after 
termination of the garnishment or final disposition of the debt 
complaint.

System Manager(s) and Address:
    (1) Chief, Office of Human Resources and the Office of the Chief 
Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW., 
Washington, DC 20228. (2) Manager, Human Resources Division, and the 
Office of Chief Counsel, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Employees, complainants, creditors, court judgments, garnishment 
orders, and personnel records.

Exemptions Claimed For the System:
    None.
TREASURY/BEP.014

System Name:
    Employee's Production Record--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of Individuals Covered By the System:
    All current Washington, DC and Fort Worth, TX Bureau of Engraving 
and Printing employees.

Categories of Records in the System:
    Contains employee's name, dates, work hours, record of production,

[[Page 31094]]

history of work assignments, training, work performance, and progress 
reports.

Authority For Maintenance of the System:
    5 U.S.C. 301, 4103, and 4302.

Purpose(s):
    The purpose of this system is to permit the Bureau to maintain 
performance records used to support awards, promotions, performance-
based actions, training and other personnel actions, and to track and 
evaluate performance based upon the accomplishments of each employee.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in data entry diskettes, file folders and production 
books and reports.

Retrievability:
    Indexed by name, work code number and cross-referenced by project 
number.

Safeguards:
    Maintained in locked cabinets or desks; access is limited to 
personnel having a ``need-to-know.''

Retention and Disposal:
    Retained three years, then destroyed.

System Manager(s) and Address:
    Office of Chief Counsel; Chief, BEP Resolution Center; Chief, 
Office of Human Resources; Chief, Office of Security Printing 
Operations, Chief, Office of Engraving; Chief, Office of Procurement; 
Chief, Office of Production Management; Chief, Office of External 
Relations; Chief, Office of Facilities Support; Chief, Office of 
Compliance; Chief, Office of Environment and Safety; Chief, Office of 
Critical Infrastructure & IT Security; Chief, Office of IT Operations; 
Chief, Office of Quality; Chief, Securities Technology and Chief, 
Office of Security.
    Address: Bureau of Engraving and Printing; 14th and C Streets, SW., 
Washington, DC 20228. Associate Director, Western Currency Facility, 
Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue 
Mound Road, Fort Worth, TX 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Information furnished by employee, developed by supervisor or by 
referral document.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .016

System Name:
    Employee Suggestions--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    All Bureau of Engraving and Printing employees submitting 
suggestions under the incentive award program.

Categories of Records in the System:
    Contains employee's suggestion, reviewer evaluation and final 
disposition information.

Authority for Maintenance of the System:
    Title 5, U.S.C., 4502(c).

Purpose(s):
    The purpose of this system is to permit the Bureau to maintain 
records on the suggestions submitted by employees and are used to 
support awards if the suggestions are adopted.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or

[[Page 31095]]

implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders, as well as on computer disks.

Retrievability:
    Indexed by name.

Safeguards:
    Maintained in locked file cabinets; access is limited to the 
Suggestion Program Coordinator and the designated OHR and HRM Division 
staff.

Retention and Disposal:
    Retained for three years following date of submission, then 
destroyed.

System Manager(s) and Address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing; 
14th and C Streets, SW., Washington, DC 20228, and the Manager, Human 
Resource Management Division, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employee, employee's supervisor and review committee.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .020

System Name:
    Industrial Truck Licensing Records--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Bureau of Engraving and Printing employees designated to operate 
self-propelled material and/or machinery handling equipment.

Categories of Records in the System:
    Record of employee physical examination, testing, license number 
and issue date for purpose of operating one or more types of material 
handling equipment used within the Bureau of Engraving and Printing.

Authority For Maintenance of the System:
    5 U.S.C. 301.

Purpose:
    This system of records is used to document who is authorized to 
operate self-propelled material and/or machinery handling equipment. In 
addition, it keeps track of the expiration dates of the licenses.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to appropriate agencies, entities, 
and persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder and Card file.

Retrievability:
    By Name.

Safeguards:
    Locked file cabinet, access is limited to Office of Environment 
Safety and Health, and the General Stores, Receiving and Mail Section 
personnel.

Retention and Disposal:
    Destroyed three years after license revocation.

[[Page 31096]]

System Manager(s) and Address:
    Chief, Office of Environment Health and Safety, Bureau of Engraving 
and Printing; 14th and C Streets, SW., Washington, DC 20228 and the 
Associate Director, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Supervisor's request, results of physical examination, and data 
obtained during training or practical tests.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .021

System Name:
    Investigative Files--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Employees, Separated Bureau Employees, Employee Applicants, 
Visitors to the Bureau, News-Media Correspondents, Contractor and 
Service Company Employees (Current and Separated).

Categories of Records in the System:
    Category: Security Files, Personnel Clearance Requests, Case Files, 
Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports, 
Intelligence Files, Stamp Discrepancy Reports, Case Records, 
Correspondence from the Public concerning Security Matters, Security 
Files Reference Record, Employee Indebtedness Record, Type of 
Information: Character references, Police force reports, Previous 
employment verifications, Newspaper articles, Social Security numbers, 
Laboratory reports to include handwriting results and latent 
fingerprint examinations, Law enforcement criminal and subversive 
record checks, Court records, Security registers, Residency 
information, Reports of shortages or thefts of Bureau products 
including subsequent investigations, Personnel records of various 
types, Fingerprint card, Photograph, Names of individuals including 
those at contractor plants who worked on a shortage involving Bureau 
products, Credit checks, Background investigation reports conducted by 
Office of Personnel Management, Bureau of Engraving and Printing, the 
Internal Revenue Service and other Federal Investigative Agencies, 
Disciplinary action recommended and/or received, Military record forms 
and extracted information, List of Bureau employees granted security 
clearances, Processes served, i.e., summons, subpoenas, warrants, etc., 
Personnel security case numbers, dates--case opened and closed, and 
recommendations, Certificate of Security Clearance, Reports of 
violations of Bureau regulations and procedures, Bureau visitor control 
documents, Correspondence relating to individuals, Claims of 
indebtedness from firms and collection agencies and other sources, and 
assorted documents, recorded audio or video testimony, Bureau 
investigation reports, information supplied by Law Enforcement 
agencies, Applicant interview record, Anonymous tips concerning Bureau 
employees, Official investigative statements, Names of those requesting 
security assistance and report of the assistance rendered, other 
pertinent Governmental records, education records and information, Date 
of Birth and physical description of individual in the files.

Authority For Maintenance of the System:
    31 U.S.C. 321, Executive Order 10450 and implementing Treasury and 
Bureau Regulations.

Purpose(s):
    This system is to permit the Bureau to collect and maintain 
background investigation records on potential applicants, and current 
Bureau employees and contractors for issuance of security clearances, 
access to Bureau facilities or other administrative reasons. 
Information is also collected as part of investigations conducted by 
the Bureaus' Office of Security.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the

[[Page 31097]]

Department or another agency or entity) that rely upon the compromised 
information; and (c) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf 
Binders, Ledgers, Recordings on tape, magnetic, electronic or optical 
media, Computer Database Programs, and Microfiche.

Retrievability:
    Numerically by case number and year, alphabetically by name and 
social security number, and alphabetically by Company name.

Safeguards:
    Access is limited to Office of Security and Western Currency 
Facility Security Division personnel. Records are maintained in locked 
file cabinets and secured computers.

Retention and Disposal:
    Destroyed within 90 days following notification of an employee's 
death, or, within five years after separation or transfer of incumbent 
employee; or, five years after expiration of contractual relationship. 
Product Discrepancy Investigative Reports and Bank Letter Investigative 
Reports are retained indefinitely.

System Manager(s) and Address:
    Chief, Office of Security, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228, and Security Division 
personnel, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The sources of the information are the individual concerned and 
information supplied by Federal, State and local investigative 
agencies, credit bureaus, financial institutions, court records, 
educational institutions, and individuals contacted concerning the 
person being investigated.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2). See 31 CFR 1.36.
TREASURY/BEP .027

System Name:
    Access Control and Alarm Monitoring Systems (ACAMS)--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Bureau of Engraving and Printing Employees (Washington, DC and Fort 
Worth, Texas); employees of other U.S. Government agencies, contractors 
and service company employees who have been cleared for access to the 
Bureau of Engraving and Printing and issued BEP Access Badges, and 
escorted visitors; i.e., contractors and service company employees who 
have not undergone the formal clearance to enter the Bureau of 
Engraving and Printing.

Categories of Records in the System:
    (A) The following information is maintained concerning all 
individuals who are issued BEP access badges with photographs: 
Photograph; Full name; Social Security number; date of birth; badge 
number; supervisory status, work telephone; work area number; BEP 
access clearance level; date BEP access level granted; date last 
security background investigation was completed; BEP access level; BEP 
access time zone; date access badge issued; date access badge voided; 
and time, date and location of each passage through a security control 
point, (B) In the case of BEP employees and contractors issued 
``Temporary Access'' badges and contractors and others issued ``No 
Escort'' badges, in lieu of his/her BEP access badge with photograph, 
the same information as in paragraph A (above) is kept, and (C) 
Official visitors, contractors, and others issued ``Escort Visitor'' 
badges: full name, date of issue, and date, time and location of each 
passage through a security control point is maintained in the BEP 
ACAMS.

Authority For Maintenance of the System:
    31 U.S.C. 321, 5 U.S.C. 301 and 5 U.S.C. 6106.

Purpose:
    The purpose of this system is to maintain a record of those persons 
who entered the Bureau premises and the time and areas visited for 
internal security use. This system of records is used to assist in 
maintaining the security of the Bureau premises and to permit the 
identification of individuals on the premises at particular times.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service

[[Page 31098]]

Reform Act of 1978, 5 U.S.C. 7111 and 7114, and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Magnetic media and computer printouts.

Retrievability:
    Numerical by PASS/badge number, alphabetically by last name, and 
appropriate index by subject.

Safeguards:
    Records are maintained in locked cabinets in a locked room; access 
is limited to Technical Security Division, Office of Security, senior 
management staff, Office of Security, the staff of the Internal Review 
Division, Office of Management Control and the Security Division 
personnel at the Fort Worth, Texas facility. On-line terminals are 
installed in a locked 24-hour manned Central Police Operations Center 
and the Security Systems Operations Center (SSOC) at the Washington, DC 
facility. These terminals are on lines that can be manually activated 
and deactivated in the Security Systems Operations Center (SSOC).

Retention and Disposal:
    The retention period is for two (2) years.

System Manager(s) and Address:
    Manager, Technical Security Division, Office of Security, Bureau of 
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, 
and Manager, Security and Police Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .035

System Name:
    Tort Claims (Against the United States)--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and the Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Individuals and/or organizations making claim for money damage 
against the United States for injury to or loss of property or personal 
injury or death caused by neglect, wrongful act, or omission of a 
Bureau of Engraving and Printing employee while acting within the scope 
of his office or employment.

Categories of Records in the System:
    Contains investigative and adjudication documents relative to 
personal injury and/or property damage claims.

Authority for Maintenance of the System:
    Federal Tort Claims Act, Title 28 U.S.C. 2672, Public Law 110-197.

Purpose:
    This system of records is used by the Bureau to track the Claims 
submitted, including the progress and adjudication, and the final 
disposition thereof.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (7) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in

[[Page 31099]]

connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder.

Retrievability:
    By name.

Safeguards:
    Access is limited to Office of Chief Counsel staff.

Retention and Disposal:
    Retained three years, then destroyed.

System Manager(s) and Address:
    Office of Chief Counsel, Bureau of Engraving and Printing; 14th and 
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual or organization's claim and/or investigative reports.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .038

System Name:
    Unscheduled Absence Record--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    All Bureau of Engraving and Printing employees who have had 
unscheduled absences.

Categories of Records in the System:
    Record contains chronological documentation of unscheduled 
absences.

Authority For Maintenance of the System:
    5 U.S.C. 301.

Purpose:
    To provide a history and a record of the employee's unscheduled 
absences.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (7) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Kept in locked file cabinets; access to these records is restricted 
to Supervisor and authorized timekeeping personnel.

Retention and Disposal:
    Retained for one year following separation or transfer, then 
destroyed.

System Manager(s) and Address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
14th and C Streets, SW., Washington, DC 20228, and Human Resources 
Division, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employee's time and attendance records, and his/her 
supervisor.

Exemptions Claimed For the System:
    None.

[[Page 31100]]

TREASURY/BEP .041

System Name:
    Record of Discrimination Complaints--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Employees who have initiated discrimination complaints.

Categories of Records in the System:
    Data developed as a result of inquiry by the person making the 
allegation of discrimination.

Authority for Maintenance of the System:
    Executive Order 11478.

Purpose(s):
    To provide a history and record of the employee counseling session. 
Documentation of all statements made will be kept for use in the 
resolution of the case and forwarded, if need be, to the EEOC.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose to EEOC to adjudicate discrimination complaints;
    (2) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders. Locked in combination safe.

Retrievability:
    By name and case number.

Safeguards:
    Access is limited to Complainants and Bureau Resolution Center; 
maintained in locked combination safe.

Retention and Disposal:
    Retained four years after resolution, then destroyed.

System Manager(s) and Address:
    Chief, Bureau Resolution Center, Bureau of Engraving and Printing, 
14th and C Streets, SW., Washington, DC 20228, and the Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employees who have discrimination complaints.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .045

System Name:
    Mail Order Sales Customer Files-Treasury/BEP

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

Categories of Individuals Covered By the System:
    Customers ordering engraved prints and numismatic products from the 
Bureau of Engraving and Printing through the mail, and those 
individuals who have requested that their names be placed on the BEP 
mailing list.

Categories of Records in the System:
    Mail order customer's names, addresses, company names, credit card 
numbers and expiration dates; history of customer sales; and inventory 
data.

Authority for Maintenance of the System:
    5 U.S.C. 301.

Purpose(s):
    The purpose of this system is to permit the Bureau to: Maintain a 
mailing list of customers and interested parties to provide continuous 
communication and/or promotional materials about existing and upcoming 
product offerings, record and maintain records of customer, interested 
party and order information and requests for promotional materials, and 
to capture orders through each stage of the order life cycle; research 
and resolve orders that were not successfully delivered to customers 
and interested parties; and maintain a list of its products and to 
monitor and maintain product and promotional material inventory levels 
to meet customer and interested party demand.

[[Page 31101]]

Routine Uses of Records Maintained in the System Including Categories 
of Users and the Purposes of Such Uses:
    (1) These records and information from these records may be used to 
electronically transmit credit card information to obtain approval or 
disapproval from the issuing financial institution. Categories of users 
include personnel involved in credit card approval, and
    (2) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to Consumer Reporting Agencies:
    Debt information concerning a Government claim against an 
individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) 
and Section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records consist of paper records maintained in file folders and in 
electronic media.

Retrievability:
    By customer name, order number or customer number.

Safeguards:
    Access is limited to those authorized individuals who process 
orders, research customer orders or maintain the computer system. In 
addition, files and computer data are maintained in a secured area. 
Access to electronic records is by password.

Retention and Disposal:
    Files on customers who have not purchased any products are kept for 
two years, after which they are taken out of the active system and 
placed in a separate storage file. This file generates two additional 
annual mailings after which time they are purged from the system. 
(Should a customer reorder after being placed on this file, they will 
be assigned a new customer number and placed back in the main system).

System Manager(s) and Address:
    Chief, Office of External Relations, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Room 107-M, Washington, DC 20228.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Records Access Procedures:
    See ``Notification procedure'' above.

Contesting Records Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Customers, BEP employees, financial institutions.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .046

System Name:
    Automated Mutilated Currency Tracking System--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

Categories of Individuals Covered By the System:
    Individuals and financial institutions sending in mutilated paper 
currency claims.

Categories of Records in the System:
    Mutilated currency claimants' names, addresses, company names, 
amount of claims, amount paid, types of currency and condition of 
currency.

Authority for Maintenance of the System:
    5 U.S.C. 301, 12 U.S.C. 413, and 31 U.S.C. 321.

Purpose(s):
    The purpose of the Automated Mutilated Currency Tracking System is 
to maintain historical information and to respond to claimants' 
inquiries, e.g., non-receipt of reimbursement, status of case, etc.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent o 
the investigation.
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems

[[Page 31102]]

or programs (whether maintained by the Department or another agency or 
entity) that rely upon the compromised information; and (c) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with the Department's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records consist of paper records maintained in file folders and 
records in electronic media.

Retrievability:
    By claimant name, case number, address or registered mail number.

Safeguards:
    Access is limited to those specific employees who process the 
mutilated currency cases, prepare payment, research inquiries or 
maintain the computer system. In addition, files and computer data are 
maintained in a secured area. Access to electronic records is by 
password.

Retention and Disposal:
    Active claimant files are maintained for two years. Inactive files 
are maintained for seven years. After seven years, the files are purged 
from the system and then destroyed. (Inactive files are those for which 
final payments have been made.)

System Manager(s) and Address:
    Chief, Office of Financial Management and Manager, Mutilated 
Currency Redemption Division, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Room 344A, Washington, DC 20228.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individuals, banking institutions and BEP employees.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .047

System Name:
    Employee Emergency Notification System--Treasury/BEP.

System Location:
    Records are maintained at the following Bureau of Engraving and 
Printing locations: (1) 14th and C Streets, SW., Washington, DC 20228; 
and (2) 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Records cover those Bureau employees who have voluntarily provided 
personal information.

Categories of Records in the System:
    The types of personal information collected by this system are 
necessary to ensure the timely emergency notification to individuals 
that employees have identified. The types of personal information 
presently include or potentially could include the following:
    (a) Personal identifiers (name; home, work and electronic 
addresses; telephone, fax, and pager numbers);
    (b) Emergency notification (name of person to be notified; address; 
telephone number).

Authority for Maintenance of the System:
    44 U.S.C. 3101, and 5 U.S.C. 301.

Purpose(s):
    The purpose of this system of records is to provide emergency 
notification to those person(s) as voluntarily provided by employees, 
emergency service providers and law enforcement officials.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to appropriate agencies, entities, 
and persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System: Storage:
    Records are maintained on manual locator cards and electronic 
media.

Retrievability:
    Records may be retrieved by name, or other unique identifier.

Safeguards:
    BEP has sophisticated Internet firewall security via hardware and 
software configurations as well as specific monitoring tools. Records 
are maintained in controlled access areas. Identification cards are 
verified to ensure that only authorized personnel are present. 
Electronic records are protected by restricted access procedures, 
including the use of passwords, sign-on protocols, and user 
authentication that are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records.

Retention and Disposal:
    Records will be updated by the employees on a voluntary basis and 
kept for the duration of the individual's employment. Records can be 
destroyed at any time at the direction of the employee. Paper records 
that are ready for disposal are destroyed by shredding or burning. 
Records in electronic media are electronically erased using accepted 
techniques.

System Manager and Address:
    Chief, Office of Human Relations, Bureau of Engraving and Printing, 
14th and C Streets, SW., Washington, DC 20228, and Facilities Division 
Manager, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

[[Page 31103]]

Record Access Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Exemptions Claimed for the System:
    None.

 [FR Doc. E9-15229 Filed 6-26-09; 8:45 am]
BILLING CODE 4810-39-P