# In the United States Court of Federal Claims

No. 17

- 711 C

(Filed Under Seal : July 7 , 2017 )

(Reis sued for Publication: July 17, 2017) 1

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Bid Protest; Supplementing the Administrative Record; Smal l

Business Administration

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SONORAN TECHNOLOGY AND PROFESSIONAL SERVICES, LLC

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Plaintiff

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v. *

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THE UNITED STATES, *

* Defendant,

and

SPECTRE PURSUIT GROUP, LLC

,

Defendant

- Intervenor. *

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Brett W. Johnson , with whom w as Andrew Sniegowski

, Snell & Wilmer, LLP

, Phoenix,

Arizona , for Plaintiff.

Jessica L. Cole , with whom were Chad A. Readler , Acting Assistant Attorney General, Robert E. Kirschman, Jr. , Director, Claudia Burke , Assistant Director, Commercial Litigation Branch, Civil Division, U.S. Department of Justice, Washington, D.C., and Captain Ryan Payne

, Of Counsel, Commercial Litigation Field Support , U.S. Air Force

, for Defendant.

1 The Court issued this decision under seal on J uly 7 , 2017 and invited the parties to submit proposed redactions of any competitive

- sensitive, proprietary, confidential, or other protected information on or before July 14 , 2017. By that date, none of the parties proposed redactions. Thus, the Court reissues the opinion in its entirety for publication.2

J. Bradley Reaves , with whom was Beth V. McMahon , ReavesColey, PLLC, Chesapeake, Virginia, for Defendant

- Intervenor.

ORDER REGARDING SECOND MOTION TO S UPPLEMENT THE RECORD

WHEELER, Judge.

In this bid protest, Sonoran Technology and Professional Services, LLC (“Sonoran”) challenges the United States Air Force’s decision to te rminate its contract to train aircrew to fly B

- 52 and B

- 51 aircrafts and award the same contract to Spectre Pursuit Group, LLC (“SPG”) as a result of corrective action. Sonoran now seeks to suppl ement the Administrative Record, for the second time, with a ll documents currently in the Air Force’s possession related to the United States Small Business Administration ’s (“SBA”) decision to issued SPG a Certificate of Competency (“COC”). For the reasons described

below , Sonoran’s motion is GRANTED IN PART and DENIED IN PART.

Background

On February 29, 2016, the Air Forc e issued Request for Proposal FA6800

- 16

- R

0001 seeking a service

- disabled veteran

- owned small business for courseware development and training for its aircrew flying B

- 52 and B

- 51 aircrafts. AR 489. The awardee was required to have a facility security clearance (“FCL”) at the time of the award.

Id. at 558. Sonoran and SPG were two of nine offerors who submitted proposals. Id. at
2287

- 2944. At the time SPG submitted its proposal, it did not have the required FCL. Id. at 9255, 2315. On July 22, 2016, the Contracting Officer, Captain John R. Sidor

, determined that SPG was unawardable because it had not received an FCL and promptly

awarded the contract to Sonoran. Id. at 6391, 6653.

After first filing before the Government Accountability Office (“GAO”) , which dismissed the protest, SPG filed a bid protest before this Court on November 28, 2016 challenging the Air Force’s decision not to refer SPG to the SBA for a responsibility

determinatio n. Id. at 8728

- 85. Sonoran did not intervene in that protest. Id. On December 7, 2016, before any briefing was completed, Capt . Sidor took corrective action and referred the matter of SPG’s responsibility to the SBA. Id. at 8762

. Based on this correc tive action,

this Court dismissed SPG ’s protest on December 8, 2016

. Id. at 8768.

On January 5, 2017, the SBA notified the Air Force and SPG that it could not make a responsibility determination because the contract had already been awarded to Sonoran.

Id. at 8772. The next day, SPG filed a new bid protest before this Court challenging the SBA’s failure to make a responsibility determination. Id. at 8773. On January 24, 2017,

after SPG had secured an FCL, the SBA determined that SPG was responsible and issued

a Certificate of Competency (“COC”) despite Sonoran’s contract still being in effect

. Id. at 8824. There is no explanation of the SBA’s decision to find SPG respo nsible. On3

February 2, 2017, Capt . Sidor terminated Sonoran’s contract and made an award to SPG.

Id. at 8827, 8829. Capt . Sidor explained to Sonoran that it was terminating the contract “[a]s a result of corrective action . . . in response to a protest filed by [SPG].” Id. at 8829

. This Court dismissed SPG’s second protest as moot the following day. Spectre Pursuit Group, LLC v. United States , No. 17

- 26C (Fed. Cl., Feb. 3, 2017) (Dkt. No. 18).

Sonoran filed this protest on May 30, 2017 and SPG intervened on May 31, 2017

. Dkt. No s . 1 , 9 . The Government filed the Administrative Record on June 9, 2017. Dkt.

No. 13. On June 15, 2017, Sonoran filed a motion to supplement the Administrative

R ecord with depositions from Capt . Sidor and a representative from the SBA. Dkt. No.

14. On June 2 7, 2017, the Court granted the motion in part and ordered a limited deposition of Capt . Sidor. Dkt. No. 23. The Court identified two notable deficiencies in the

Administrative Record that warran ted deposing Capt . Sidor. Id. at 5. First, there is no

exp lanation of Capt . Sidor’s decision to take corrective action on December 7, 2016 by referring the matt er to the SBA. AR 8762. Second, after receiving SPG’s COC from the

SBA , Capt . Sidor requested documents from the SBA in order to “document the [SBA’s]

r ationale behind the determination that [SPG] was a responsible contractor.” Id. at 8826. However, the record contains no such documentation. The Court determined that a limited deposition of Capt . Sidor was appropriate to remedy these deficiencies. Dkt . No. 23, at 6. The Court also denied the motion in part by refusing to allow Sonoran to depose a representative of the SBA because Sonoran never challenges the SBA’s COC determination in its complaint. Therefore, any discovery into the SBA’s reasoning b ehind issuing the COC would be irrelevant to Sonoran’s protest. Id. at 5.

While the June 15, 2017 motion to supplement the Administrative Record was being briefed, Sonoran was also seeking access to the SBA’s records. On June 2, 2017, Sonoran

submitte d a Freedom of Information Act (“FOIA”) request to the SBA for records pertaining to the SBA’s issuance of a COC to SPG. Dkt. No. 22 , Ex. A at ¶ 4. During a conversation with a FOIA official about the request, Sonoran learned that the SBA re

considered S PG’s COC due to a “one

- time exception based on an agreement with the [Assistant United States Attorney].” Id. at ¶ 11. As of June 27, 2017, Sonoran has not yet received any documents associated with its FOIA request. The Government has received

these sa me documents directly from the SBA but determined that they are irrelevant to

Sonoran’s protest and not appropriately part of the Administrative Record. Dkt. No. 26, Ex. 1 (email from Government counsel to Sonoran counsel). The Government denied

Sonoran’ s request to view the documents. On June 22, 2017, at the parties’ request, the Court held an informal, off

- the

- record, telephonic conference regarding these documents. At that time, consistent with the Court’s June 27, 2017 Order on Sonoran’s first moti on to supplement the Administrative Record, th e Court suggested that documents relating to the SBA’s reasoning are irrelevant to this protest.

On June 27, 2017, Sonoran filed a second motion to supplement the Administrative Record seeking the inclusion of “all records currently in possession of [the Government]4

that have not yet been disclosed related to the SBA’s decision to grant [SPG’s COC].” Dkt. No. 26, at 2. On July 3, 2017, the Government responded opposing Sonoran’s motion and

further re questing that the Court allow Capt . Sidor to submit an affidavit in lieu of being deposed. Dkt. No. 30, at 2. The Governmen t also voluntarily amended t he Administrative

R ecord with correspondence between the SBA and Air Force reg arding Capt . Sidor’s request that the SBA provide the Air Force with its rational e for issuing SPG a COC. AR

8826. Fi rst, the Government included a January 30, 2017 email from the Director of the

SBA to Mr. Mark Teskey, the Secretariat representative at the Air Force

, declining Capt

. Sidor’s request as inappropriate. Id. at 9706. Second, the Government included a response email from Capt . Sidor, also dated January 30, 2017, re scinding his request for information

from the SBA. Id. at 9709. The Government volunteered this information “in light of the Court’s June 27, 2017 order authorizing discovery in this matter” while maintaining that it
is irrelevant. Dkt. No. 30, at 2. T he parties completed briefing on Sonoran’s second motion to supplement the Administrative Record on July 5, 2017.

Standard of Review

Under 28 U.S.C. § 1491(b)(4), the standards set forth in the Administrative Procedure Act govern this Court’s review of a protest involving an agency’s procurement action. Pursuant to those standards, this Court may set aside an agency’s decision or action that is “arbitrary, capricious, an abuse of discretion, or otherwise not in accordance with law.” 5 U.S.C. § 706(2). In its review of the agency’s action or de cision, the Court

examines the Administrative R ecord of the procurement process to establish whether that record supports the action or decision. Holloway & Co., PLLC v. United States , 87 Fed. Cl. 381, 389 (2009). The Court can guard against converting the arbitrary and capricious

standard to a de novo review by limiting its review to the record as it existed before the

agency.

As the review of an agency’s procurement decision should be limited to “ the

administr ative r ecord already in existence, not some new record made initially in the reviewing court ,” AshBritt, Inc. v. United States , 87 Fed. Cl. 344, 366, (2009) (quoting Axiom Res. Mgmt., Inc. v. United States , 564 F.3d 1374, 1380 (2009) ), the part ies’ ability to supplement the Administrative R ecord is limited. Murakami v. United States , 46 Fed. Cl. 731, 735 (2000) . However, a lthough the Federal Circuit’s holding in Axiom makes

cle ar that supplementation of the Administrative R ecord should occur rarely, it is not prohibited and may be used when it is necessary for the Court to gain a complete understanding of the issues before it. Axiom Res. Mgmt. , 564 F.3d at 1380 . “In general, the Court will supplement the Administrative R ecord when it is necessary for a full and complete understanding of the issues.” Am. Ordnance LLC v. United States , 82 Fed. Cl. 199, 200 (2008). Thus, supplementation of the record is appropriate where the “omission

of extra

- record evidence precludes effective judicial review.” Ash Britt , 87 Fed. Cl. at 366.5 Discussion

The Court reiterates that the reasoning underlying the SBA’s issuance of a COC is irrelevant to this protest. See Dkt. No. 23, at 5 (“Further discovery into the SBA’s reasoning, however important to the Air Force’s decisions, is irrelevant to the judicial review of issues presented in this case.”). However, this holdin g does not foreclose the possibility that the SBA’s reasoning and communications with the Air F orce can become indirectly relevant insofar as they relate to the Air Force’s reasoning to take corrective action. The Government voluntarily supplemented the Administrative Record with communications between the SBA and the Air Force which meaningful ly altered the

substance of the record in this cas e. The issue before the Court is whether the Administrative Record, as it now stands, requires supplementation for the “full and complete understanding of the issues.” Am. Ordnance LLC , 82 Fed. Cl. at 200. The Government intended this supplementation to further explain why Capt . Sidor did not document the SBA’s rationale for issuing a COC, as Capt . Sidor said he intended to do in the record. However, while the January 30, 2017 email exchange between the SBA and

the Air Force explains why Capt . Sidor did not document the SBA’s reasoning, it raises even more questions than it answers about the Air Force’s decision to take corrective

action . Based upon this new Administrative Record before the Court, limited supplementation of SBA documents is appropriate

.

Upon receiving Capt . Sidor’s request for information, the Director of the SBA sent Mr. Teskey a strongly worded opposition stating in pertinent part:

The letter [from Capt . Sidor] is surprising, given that you and

I resolved this matter when we last spoke and emailed , prior to the COC being issued. I fully complied and now the [Air Force] appears to be reneging . . . . [I]f you recall, during our conversation, the COC was not in process and did not go into process until you expressly told me that you would be compelled to award to SPG if you received the COC. . . . [Air Force] is doing nothing but delaying the inevitable and
continues to harm small business. . . . I’d like to know if Capt. Sidor is aware of our communications . . . or if he has made

y ou aware of his request. . . . SPG satisfied the only concern expressed by Air Force.

AR 9705

- 06 (emphasis added)

. The SBA declined to provide any explanation of its decision to Capt. Sidor. Id. Capt . Sidor then rescinded his request because “any furth er discussions relevant to this issue must be handled at the secretariat level.” Id. at 9709. This exchange suggests that the Air Force and the SBA have an agreement upon which the Air Force has “reneg[ed]” and alludes to further emails on the matter. Id. at 9705. Further, it suggests that Capt. Sidor may not have even been aware of the existence of, or substance6

of, any communication between the SBA and the Air Force at the time he was making his

decisions. Id. at 9706. Capt. Sidor’s role in these d iscussions, if any, could further explain
his decision to take corrective action and his belief that he needed to document the SBA’s reasoning. Both of these holes in the Administrative Record presented by the Janua ry 30, 2017 email exchange are relevant to the Air Force’s decision to take corrective action. Perhaps the documents Sonoran now seeks are irrelevant to the Air Force’s reasoning, but the supplemented Administrative Record hints at further information pertinent to understanding the Air Force’s decision

- making process. Unfortunately for the Government, its voluntary supplementation has made relevant previously irrelevant

information.

The Court is hesitant to grant Sonoran’s broad request for all documents relating to

the SBA’s COC decision i n the Government’s possession. Many of these documents may not be relevant, and motions to supplement should be narrowly granted only when necessary to understand the relevant issues. Axiom Res. Mgmt. , 564 F.3d at 1380. However, the Court is unwilling t o let the Government decide for the Court what is relevant to its resolution of this bid protest. Thus, the Court orders the following actions:

(1) On or before July 12, 2017, the Government will supplement the Administrative Record with all

communicati ons, emails, and documents s pecifically referred to in the January 30, 2017 email exchange. See Tabs 135 &

136.

(2) If any of the communications, emails, or documents specifically referred to in the January 30, 2017 email exchange

are claimed to be privi leged, the Government will submit those

materials in camera for the benefit of the Court’s review on or before July 12, 2017. 2 The Government shall accompany these documents with a privilege log so that the Court may

understand the basis of the Government ’s privilege claim.

Finally, the Court denies the Government’s request to substitute an affidavit for Capt. Sidor’s deposition. For the reasons explained in the June 27, 2017 Order, a limited deposition of Capt. Sidor is appropriate. See Dkt. No. 23. Thus, t he Court’s June 27, 2017

Order remains in full effect.

2 If the submission of documents in camera is necessary, the Government should provide the Court with a single paper copy of each document in an envelope clearly labeled as in camera with this case information

visible.7 Conclusion

For the reasons explained above, Sonoran’s motion to supplement the

Administrative Record is GRANTED IN PART and DENIED IN PART. The Government shall supplement the record with the necessary documents (barring the submission of privileged documents in camera ) on or before July 12, 2017.

IT IS SO ORDERED.

s/ Thomas C. Wheeler

THOMAS C. WHEELER Judge