31712 Federal Register / Vol. 74, No. 126 / Thursday, July 2, 2009 / Notices 

The DoD ‘‘Blanket Routine Uses’’ set 

forth at the beginning of the DoD 

compilation of systems of records 

notices apply to this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper and/or electronic storage media. 

RETRIEVABILITY: 

Name and Social Security Number 

(SSN). 

SAFEGUARDS: 

Records will be maintained in a 

controlled facility. Physical entry will 

be restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records will be 

limited to person(s) responsible for 

servicing the record in performance of 

their official duties and who are 

properly screened and cleared for needto-know. Access to computerized data 

will be restricted by passwords, which 

are changed according to agency 

security policy. 

RETENTION AND DISPOSAL: 

Records will be cut off at the end of 

fiscal year and destroyed 3 years after 

cutoff. Records are destroyed by tearing, 

shredding, pulping, macerating, 

burning, or degaussing the electronic 

media. 

SYSTEM MANAGER(S) AND ADDRESS: 

System Manager, Defense Finance and 

Accounting Service-Columbus, (DFAS– 

HTSEAA/CO), 3990 East Broad Street, 

Columbus, OH 43213–1152. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this record system 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications, 8899 East 

56th Street, Indianapolis, IN 46249– 

0150. 

Individuals should furnish full name, 

Social Security Number, current 

address, and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this record system should address 

written inquiries to Defense Finance 

and Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications, 

8899 East 56th Street, Indianapolis, IN 

46249–0150. 

Individuals should furnish full name, 

Social Security Number, current 

address, and telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications, 8899 East 

56th Street, Indianapolis, IN 46249– 

0150. 

RECORD SOURCE CATEGORIES: 

Information is obtained through 

system interface from the various DoD 

agencies including DFAS, Defense 

Logistics Agency, Defense Commissary 

Agency, Defense Contract Audit 

Agency, Defense Contract Management 

Agency and Naval Supply Systems 

Agency. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–15631 Filed 7–1–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2009–OS–0093] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to add a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

August 3, 2009 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to Chief, 

OSD/JS Privacy Office, Freedom of 

Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on June 29, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: June 29, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS E06 

SYSTEM NAME: 

Correspondence Control System. 

SYSTEM LOCATION: 

Correspondence Control Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who either initiated, or 

are the subject of communications with 

the Office of the Secretary of Defense. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name (last name and first name 

initial) and contact information (mailing 

address, telephone number, fax number, 

e-mail address) of individuals writing to 

the Secretary of Defense. This may 

include inquiries and other 

communications pertaining to any 

matter under the cognizance of the 

Secretary of Defense. Records may 

include complaints, appeals, grievances, 

investigations, alleged improprieties, 

personnel actions, medical reports, 

intelligence, and related matters 

associated with the mission and 

business activities of the department. 

They may be either specific or general 

in nature and may include such 

personal information as an individual’s 

name, Social Security Number (SSN), 

date and place of birth, description of 

events or incidents of a sensitive or 

privileged nature, commendatory or 

unfavorable data. 

Staff packages pertaining to 

individuals. Examples of such packages 

include, assignment requests, awards, 

nominations and presidential support 

letters; condolence letters, retirement 

letters and letters of appreciation; 

Senior Executive Service letters and pay 

adjustments, appointment letters, 

certificates, Secretary of Defense letters 

Federal Register / Vol. 74, No. 126 / Thursday, July 2, 2009 / Notices 31713 

of appreciation, travel requests, military 

airlift requests and other related 

documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 44 U.S.C. Chapter 31, 

Records Management by Federal 

Agencies; DoD Directive 5015.02, DoD 

Records Management Program; DoD 

Directive 5110.4, Washington 

Headquarters Services (WHS); and E.O. 

9397 (SSN). 

PURPOSE(S): 

Information is collected on behalf of 

the Secretary of Defense to support the 

functions of the Department of Defense 

and maintain a record of actions taken 

and responses to the President, White 

House staff, other Cabinet officials, 

Congress, state and local officials, 

corporate officials, members of the 

Department of Defense and the public. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the Department of Defense as a 

routine use pursuant to 5 U.S.C. 

552a(b)(3) as follows: 

The DoD ’Blanket Routine Uses’ set 

forth at the beginning of the OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in paper files and 

electronic storage media. 

RETRIEVABILITY: 

Last name and first name initial of the 

individual, subject and date of the 

document. 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for need-to-know. Access to 

computerized data is restricted by 

Common Access Card (CAC). 

RETENTION AND DISPOSAL: 

Records are cut off annually and 

destroyed when 7 years old. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Correspondence Control 

Division, Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Chief, 

Correspondence Control Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

The requests should contain the 

individual’s last name, first name 

initial, subject and document date. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff Freedom 

of Information Act, Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Individuals should provide the name 

and number of this system of records 

notice, the individual’s last name, first 

name initial, subject, date of document 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals and those writing on their 

behalf, and official records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of preparing a 

response to some types of incoming 

communications from the public, 

exempt materials from other systems of 

records may in turn become part of the 

case records in this system. To the 

extent that copies of exempt records 

from those ‘other’ systems of records are 

entered into this correspondence case 

record, the Office of the Secretary of 

Defense hereby claims the same 

exemptions for the records from those 

‘other’ systems that are entered into this 

system, as claimed for the original 

primary systems of records which they 

are a part. 

[FR Doc. E9–15623 Filed 7–1–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Army; Corps of 

Engineers 

Deauthorization of Water Resources 

Projects 

AGENCY: Army Corps of Engineers, DoD. 

ACTION: Notice of project 

deauthorizations. 

SUMMARY: The Corps of Engineers is 

publishing the list of water resources 

projects deauthorized under the 

provisions of section 1001(b)(2) of the 

Water Resources Development Act of 

1986, Public Law 99–662, as amended, 

(33 U.S.C 579a(b)(2)), and lists of 

projects removed from the 

deauthorization list due to obligations of 

funds, or deauthorized earlier. 

FOR FURTHER INFORMATION CONTACT: 

Headquarters, U.S. Army Corps of 

Engineers, Washington, DC 20314–1000, 

Attention: CECW–IN, Ms. Agnes W. 

Chen, Tel. (202) 761–4175. 

SUPPLEMENTARY INFORMATION: The Water 

Resources Development Act of 1986, 

Public Law 99–662, 100 Stat. 4082– 

4273, as amended, provides for the 

automatic deauthorization of water 

resource projects and separable 

elements of projects. 

Section 1001(b)(2), 33 U.S.C. 

579a(b)(2), requires the Secretary of the 

Army to submit to the Congress a 

biennial list of unconstructed water 

resources projects and separable 

elements of projects for which no 

obligations of funds have been incurred 

for planning, design or construction 

during the prior seven full fiscal years. 

If funds are not obligated within thirty 

months from the date the list was 

submitted, the project/separable 

elements are deauthorized. 

Notwithstanding these provisions, 

projects may be specifically 

deauthorized or reauthorized by law. 

(Note: The provision of section 

1001(b)(2) prior to the 2007 

amendments apply to this action.) 

For purposes of the Water Resources 

Development Act of 1986, ‘‘separable 

element’’ is defined in section 103(f), 

Public Law 99–662, 33 U.S.C. 2213(f). 

In accordance with section 1001(b)(2), 

the Assistant Secretary of the Army 

(Civil Works) submitted a list of 31 

projects and separable elements to 

Congress on 29 September 2006. From 

this list, 27 projects/separable elements 

were deauthorized on March 29, 2009, 

2 were removed due to obligation of 

funds, and 2 were deauthorized on 02 

April 2002 and 01 May 1997 

respectively.