This section of the FEDERAL REGISTER

contains documents other than rules or

proposed rules that are applicable to the

public. Notices of hearings and investigations,

committee meetings, agency decisions and

rulings, delegations of authority, filing of

petitions and applications and agency

statements of organization and functions are

examples of documents appearing in this

section.

Notices Federal Register

31000 

Vol. 74, No. 123 

Monday, June 29, 2009 

RECOVERY ACCOUNTABILITY AND 

TRANSPARENCY BOARD 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Recovery Accountability and 

Transparency Board 

ACTION: Notice of Privacy Act systems of 

records. 

SUMMARY: The Recovery Accountability 

and Transparency Board (Board) 

proposes to establish systems of records 

that are subject to the Privacy Act of 

1974 (Privacy Act or the Act). In this 

notice, the Board provides the required 

information on the systems of records. 

FOR FURTHER INFORMATION CONTACT: 

Jennifer Dure, General Counsel, 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

SUPPLEMENTARY INFORMATION: Title 5 

U.S.C. 552a(e)(4) and (11) provide that 

the public be given a 30-day period in 

which to comment on any new routine 

use of a system of records. The Office 

of Management and Budget (OMB), 

which has oversight responsibilities 

under the Act, requires a 40-day period 

in which to conclude its review of the 

new systems. Therefore, please submit 

any comments by August 10, 2009. The 

public, OMB, and the Congress are 

invited to send written comment to 

Jennifer Dure, General Counsel, 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

In accordance with 5 U.S.C. 552a(r), 

the Board has provided a report to OMB 

and the Congress on the proposed 

systems of records. 

Recovery Accountability and 

Transparency Board 

Table of Contents 

RATB–1—Telephone Directory/Locator 

System. 

RATB–2—Employee Credential System. 

RATB–3—Budget System. 

RATB–4—Payroll and Leave Records. 

RATB–5—Time and Attendance Records. 

RATB–6—Training Management System. 

RATB–7—Freedom of Information-Privacy 

Act System. 

RATB–8—Applicants for Employment 

Records. 

RATB–1 

SYSTEM NAME: 

Telephone Directory/Locator System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current employees of the Board and 

vendors or other Federal employees 

located in the Board’s office. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, title, agency office address, 

agency mailing address, telephone 

number, standard administrative code, 

and social security number (SSN). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 40 U.S.C. 121(c). 

PURPOSES: 

The records are used to develop and 

maintain current employee locator and 

directory listings. The locator listings 

are used by the Board for the purpose 

of locating employees and for routing 

mail. The directory listings are used to 

produce agency telephone directories on 

an as-needed basis. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

A. In the event of litigation where the 

defendant is (1) the Board, any 

component of the Board, or any 

employee of the Board in his or her 

official capacity; (2) the United States 

where the Board determines that the 

claim, if successful, is likely to directly 

affect the operations of the Board or any 

of its components; or (3) any Board 

employee in his or her individual 

capacity where the Justice Department 

has agreed to represent such employee, 

the Board may disclose such records as 

it deems desirable or necessary to the 

Justice Department to enable that 

Department to present an effective 

defense, provided such disclosure is 

compatible with the purpose for which 

the records were collected. 

B. Records may be disclosed to 

student volunteers, individuals working 

under a personal services contract, and 

other individuals performing functions 

for the Board but technically not having 

the status of agency employees, if they 

need access to the records in order to 

perform their assigned agency functions. 

POLICIES AND PROCEDURES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Variously stored in card files, 

computer printouts, paper forms, 

magnetic tape. 

RETRIEVABILITY: 

Alphabetically by employee name in 

certain instances, also by agency and/or 

title. 

SAFEGUARDS: 

Only authorized personnel have 

access to master lists. 

RETENTION AND DISPOSAL: 

Retained as long as individual is 

employed by or associated with the 

Board, then information deleted from 

files by appropriate method. 

SYSTEM MANAGER(S) AND ADDRESS: 

Executive Assistant, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to General Counsel, 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

RECORDS ACCESS PROCEDURES: 

Same as notification procedure. 

Requesters should also reasonably 

specify the record contents being 

sought. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above, and reasonably identify the 

record and specify the information to be 


sroberts on PROD1PC70 with NOTICES
Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 31001 

contested and corrective action sought 

with supporting justification. 

RECORD SOURCE CATEGORIES: 

Individual employees. 

EXEMPTIONS CLAIMED FOR THIS SYSTEM: 

None. 

RATB–2 

SYSTEM NAME: 

Employee Credential System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current or former employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system maintains a record for 

each employee issued an agency 

credential with badge or medallion. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE(S): 

The information is used to maintain a 

record of each individual issued an 

agency credential as well as the 

accountability of each badge and 

medallion. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. Disclosure may be made to a 

Member of Congress in response to an 

inquiry made at the request of an 

employee employed by the Board. 

B. Information may be disclosed to 

any civil or criminal law enforcement 

agency, whether Federal, state, or local 

or foreign, which requires information 

relevant to a civil or criminal 

investigation. 

C. Information may be disclosed to 

officials and employees of any Federal 

agency which requires information 

relevant to an agency decision 

concerning the hiring, appointment or 

retention of an employee; the issuance 

of a security clearance; the execution of 

a security or suitability investigation or 

the classification of a job. 

D. Relevant information may be 

disclosed in a proceeding before an 

administrative forum, including Ad Hoc 

forums, which may or may not include 

an Administrative Law Judge, and 

which may or may not convene public 

hearings/proceedings, or to other 

established adjudicatory or regulatory 

agencies, e.g., the Merit Systems 

Protection Board, the Federal Labor 

Relations Authority, or other agencies 

with similar or related statutory 

responsibilities, where necessary to 

adjudicate decisions affecting 

individuals who are employed by the 

Board and who are covered by this 

system, including (but not limited to) 

decisions to effect any necessary 

remedial actions, e.g., debt collection 

activity, disciplinary and/or other 

appropriate personnel actions, and/or 

other law enforcement related actions, 

where appropriate. 

E. To the appropriate Federal, state, 

local, foreign or other public authority 

responsible for investigating, 

prosecuting, enforcing or implementing 

a statute, rule, regulation, or order 

where the Board becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

F. Information permitted to be 

released to the news media and that 

may be made available unless it is 

determined that release of the specific 

information in the context of a 

particular case would constitute an 

unwarranted invasion of personal 

privacy. 

G. A record may be disclosed to the 

National Archives and Records 

Administration and the General 

Services Administration during a 

records management inspection 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The information is stored on a 

standalone computer system. 

RETRIEVABILITY: 

Information is retrieved by the name 

of the employee. 

SAFEGUARDS: 

Only authorized personnel have 

access to standalone computer system. 

RETENTION AND DISPOSAL: 

Records in this system are retained 

and disposed of in accordance with 

General Records Schedule 18. 

SYSTEM MANAGER(S) AND ADDRESS: 

Executive Assistant, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to the Freedom of 

Information Act Office, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number or similar 

information). The address is the same as 

indicated in the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

The information is provided by 

employees of the Board. 

EXEMPTIONS CLAIMED FOR THIS SYSTEM: 

None. 

RATB–3 

SYSTEM NAME: 

Budget System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former employees of the 

Board. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system maintains a record of each 

individual employed by the agency. 

Each record contains the name, SSN, 

position title, salary and benefits of the 

individual. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE(S): 

The information is used to make 

payroll projections for budget purposes 

and to track employees by organization 

within the Board. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. To provide information to a 

Member of Congress in response to an 

inquiry from that Member made at the 

request of the employee or contractor. 


sroberts on PROD1PC70 with NOTICES
31002 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 

B. To disclose information to another 

Federal agency, to a court, or to a party 

in litigation before a court or in an 

administrative proceeding being 

conducted by a Federal agency when 

the government is a party to the judicial 

or administrative proceeding. 

C. Information may be disclosed to 

any civil or criminal law enforcement 

agency, whether Federal, state, or local 

or foreign, which requires information 

relevant to a civil or criminal 

investigation. 

D. Information may be disclosed to 

officials and employees of any Federal 

agency which requires information 

relevant to an agency decision 

concerning the hiring, appointment or 

retention of an employee; the issuance 

of a security clearance, the execution of 

a security or suitability investigation or 

the classification of a job. 

E. To the appropriate Federal, state, 

local, foreign or other public authority 

responsible for investigating, 

prosecuting, enforcing or implementing 

a statute, rule, regulation, or order 

where the Board becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

F. A record may be disclosed to the 

National Archives and Records 

Administration and the General 

Services Administration during a 

records management inspection 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The information is stored on a 

personal computer which is password 

protected. 

RETRIEVABILITY: 

The information can be retrieved by 

the name and/or personal identifier of 

the employee. 

SAFEGUARDS: 

The information is maintained on a 

server with limited access by user-ID 

and password. 

RETENTION AND DISPOSAL: 

The information is retained and 

disposed of in accordance with General 

Records Schedule 5. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Director, Finance and 

Budget, Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to the Freedom of 

Information Act Office, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number, dates of 

employment or similar information). 

The address is the same as indicated in 

the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

The information is provided by 

current and former employers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

RATB–4 

SYSTEM NAME: 

Payroll and Leave Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former employees of the 

Board. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to the individual’s name, SSN, 

age, sex, marital status, appointment, 

tenure, employment status and 

occupation series. These records also 

contain data as of the year to date and 

the most recent pay period with regard 

to leave earned, used and balances, 

withholdings and allotments to 

financial institutions. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 44 U.S.C. 3101; 5 CFR 

Part 550. 

PURPOSE(S): 

Document employee salary, tax and 

related information and to track and 

document employee leave transfers, 

reinstatements and other leave issues. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. To provide information to a 

Member of Congress from the record of 

an individual in response to an inquiry 

from that Member made at the request 

of the employee or contractor. 

B. To disclose information to another 

Federal agency, to a court, or to a party 

in litigation before a court or in an 

administrative proceeding being 

conducted by a Federal agency when 

the government is a party to the judicial 

or administrative proceeding. 

C. Information may be disclosed to 

any civil or criminal law enforcement 

agency, whether Federal, state, or local 

or foreign, which requires information 

relevant to a civil or criminal 

investigation. 

D. Information may be disclosed to 

officials and employees of any Federal 

agency which requires information 

relevant to an agency decision 

concerning the hiring, appointment or 

retention of an employee; the issuance 

of a security clearance; the execution of 

a security or suitability investigation or 

the classification of a job. 

E. Relevant information may be 

disclosed in a proceeding before an 

administrative forum, including Ad Hoc 

forums, which may or may not include 

an Administrative Law Judge, and 

which may or may not convene public 

hearings/proceedings, or to other 

established adjudicatory or regulatory 

agencies, e.g., the Merit Systems 

Protection Board, the Federal Labor 

Relations Authority, or other agencies 

with similar or related statutory 

responsibilities, where necessary to 

adjudicate decisions affecting 

individuals who are employed by the 

Board and who are covered by this 

system, including (but not limited to) 

decisions to effect any necessary 

remedial actions, e.g., debt collection 

activity, disciplinary and/or other 

appropriate personnel actions, and/or 

other law enforcement related actions, 

where appropriate. 

F. To the appropriate Federal, state, 

local, foreign or other public authority 

responsible for investigating, 

prosecuting, enforcing or implementing 

a statute, rule, regulation, or order 

where the Board becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

G. To disclose to the Office of 

Personnel Management in accordance 

with the agency’s responsibility for 


sroberts on PROD1PC70 with NOTICES
Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 31003 

evaluation and oversight of Federal 

personnel management. 

H. To provide a copy of an employee’s 

Department of the Treasury Form W–2, 

Wage and Tax Statement, to the state, 

city or other local jurisdiction which is 

authorized to tax the employee’s 

compensation. The record will be 

provided in accordance with a 

withholding agreement between the 

state, city or other jurisdiction and the 

Department of the Treasury pursuant to 

5 U.S.C. 5516, 5517 or 5520, or in 

response to a written request from an 

appropriate official of the taxing 

jurisdiction. The request must include a 

copy of the applicable statute or 

ordinance authorizing the taxation of 

compensation and should indicate 

whether the authority of the jurisdiction 

to tax their employee is based on a place 

of residence, place of employment or 

both. 

I. To disclose information to the 

General Services Administration 

Agency Liaison Division to effect 

distribution of pay according to 

employee directions and other 

authorized purposes. 

J. Release information to the Internal 

Revenue Service (IRS). Information 

contained in the system may be 

disclosed to the IRS to obtain taxpayer 

mailing addresses for the purpose of 

locating such taxpayer to collect or 

compromise a Federal claim against the 

taxpayer. 

K. Information directly related to the 

identity of debtors and the history of 

claims contained in the system of 

records may be disclosed to consumer 

reporting agencies for the purpose of 

encouraging repayment of overdue 

debts. Such disclosures will be made 

only when a claim is overdue and only 

after due process steps have been taken 

to notify the debtor and give him or her 

a chance to meet the terms of the debt. 

L. Information may be released about 

debtors to the U.S. Treasury or other 

Federal employers in order to effect 

salary or administrative offsets. 

Information contained in the system of 

records may be disclosed to an 

employer in order to effect salary or 

administrative offsets to satisfy a debt 

owed the United States by that person. 

Such disclosures will be made only 

when all procedural steps established 

by the Debt Collection Act have been 

taken. 

M. To disclose information to 

contractors, grantees, experts, 

consultants or volunteers performing or 

working on a contract, services or job for 

the Board. 

N. Information may be disclosed to 

the General Accountability Office (GAO) 

during a records management audit or 

inspection pursuant to GAO’s audit 

authority. 

O. A record may be disclosed to the 

National Archives and Records 

Administration and to the General 

Services Administration during a 

records management inspection 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure to consumer reporting 

agencies under subsection (b)(12) of the 

Privacy Act. Disclosure may be made 

from this system to consumer reporting 

agencies as defined in the Debt 

Collection Act of 1982 (31 U.S.C. 

3701(a)(3)) or the Fair Credit Reporting 

Act (15 U.S.C. 1681a(f)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is retrieved by the name 

or personal identifier of the individual. 

SAFEGUARDS: 

This information is maintained on 

either a password-protected computer or 

filed in a locked file cabinet in a private 

office. 

RETENTION AND DISPOSAL: 

Information is maintained and 

disposed of in accordance with General 

Records Schedule 2. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Mission Support Services, 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to the Freedom of 

Information Act Office, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number, dates of 

employment or similar information). 

The address is the same as indicated in 

the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

(1) Individuals who are current or 

former employees of the agency; (2) 

General Services Administration 

Agency Liaison Division. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

RATB–5 

SYSTEM NAME: 

Time and Attendance Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former employees of the 

Board. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Time and attendance reports, leave 

slips and audit reports which contain 

the name, SSN, grade, leave category, 

leave balances and organization code. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 CFR Part 630. 

PURPOSE(S): 

To provide control, reporting and 

accounting for employee leave. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. To provide information to a 

Member of Congress from the record of 

an individual in response to an inquiry 

from that Member made at the request 

of the employee or contractor. 

B. To disclose information to another 

Federal agency, to a court, or to a party 

in litigation before a court or in an 

administrative proceeding being 

conducted by a Federal agency when 

the government is a party to the judicial 

or administrative proceeding. 

C. Information may be disclosed to 

any civil or criminal law enforcement 

agency, whether Federal, state, or local 

or foreign, which requires information 

relevant to a civil or criminal 

investigation. 

D. Information may be disclosed to 

officials and employees of any Federal 

agency which requires information 

relevant to an agency decision 

concerning the hiring, appointment or 

retention of an employee; the issuance 

of a security clearance; the execution of 

a security or suitability investigation or 

the classification of a job. 


sroberts on PROD1PC70 with NOTICES
31004 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 

E. Relevant information may be 

disclosed in a proceeding before an 

administrative forum, including Ad Hoc 

forums, which may or may not include 

an Administrative Law Judge, and 

which may or may not convene public 

hearings/proceedings, or to other 

established adjudicatory or regulatory 

agencies, e.g., the Merit Systems 

Protection Board, the Federal Labor 

Relations Authority, or other agencies 

with similar or related statutory 

responsibilities, where necessary to 

adjudicate decisions affecting 

individuals who are employed by the 

Board and who are covered by this 

system, including (but not limited to) 

decisions to effect any necessary 

remedial actions, e.g., debt collection 

activity, disciplinary and/or other 

appropriate personnel actions, and/or 

other law enforcement related actions 

where appropriate. 

F. To the appropriate Federal, state, 

local, foreign or other public authority 

responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order 

where the Board becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

G. To disclose to the Office of 

Personnel Management in accordance 

with the agency’s responsibility for 

evaluation and oversight of the Federal 

personnel management. 

H. To disclose information to the 

General Services Administration 

Agency Liaison Division to effect 

maintenance of leave. 

I. A record may be disclosed to the 

National Archives and Records 

Administration and to the General 

Services Administration during a 

records management inspection 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The information is stored manually in 

individual folders. Electronic access to 

the information is maintained on a 

password protected computer. 

RETRIEVABILITY: 

Information is retrieved by the name 

of the individual employee. 

SAFEGUARDS: 

Information is either locked in a file 

cabinet or in offices that are locked. 

RETENTION AND DISPOSAL: 

Information is maintained and 

disposed of in accordance with General 

Record Schedule 2. 

SYSTEM MANAGER(S) AND ADDRESS: 

Executive Assistant, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to the Freedom of 

Information Act Office, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number, or similar 

information). The address is the same as 

indicated in the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

(1) Current and former employees; (2) 

current and former Time and 

Attendance personnel; (3) current or 

former employers; (4) General Services 

Administration Agency Liaison Division 

staff. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

RATB–6 

SYSTEM NAME: 

Training Management System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former employees of the 

agency. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records containing the type and dates 

of training programs for Board 

employees. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE(S): 

To track individual employees and 

their training history, class schedules, 

attendance and to ensure prerequisites 

have been met. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. Information is maintained to assist 

in performing the administrative 

functions of the Training Office and is 

used to prepare class directories, class 

rosters and statistical reports. 

B. To provide information to a 

Member of Congress from the record of 

an individual in response to an inquiry 

from that Member made at the request 

of the employee or contractor. 

C. To disclose information to 

contractors, grantees, experts, 

consultants or volunteers performing or 

working on a contract, service or job for 

the Board. 

D. A record may be disclosed to the 

National Archives and Records 

Administration and to the General 

Services Administration during a 

records management inspection 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is stored manually in 

individual file folders and 

electronically. 

RETRIEVABILITY: 

Information is retrieved by the name 

of the individual. 

SAFEGUARDS: 

The manual records are maintained in 

locked file cabinets and the automated 

portion is maintained on a passwordprotected computer. 

RETENTION AND DISPOSAL: 

Information is maintained and 

disposed of in accordance with General 

Records Schedule 1. 

SYSTEM MANAGER(S) AND ADDRESS: 

Administrative Officer, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to the Freedom of 

Information Act Office, Recovery 

Accountability and Transparency Board, 


sroberts on PROD1PC70 with NOTICES
Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 31005 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number, or similar 

information). The address is the same as 

indicated in the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

(1) Current or former employees; (2) 

individuals from other Federal, state 

and local agencies; and (3) individuals 

from formally established training 

centers who may train agency 

employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

RATB–7 

SYSTEM NAME: 

Freedom of Information-Privacy Act 

System. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Individuals or organizations who 

have requested access to information 

pursuant to the Freedom of Information 

Act or Privacy Act; (2) individuals who 

have made a request to access or correct 

records pertaining to themselves; and 

(3) persons who, on behalf of another 

individual, have made a request to 

access or correct that individual’s 

records. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Records contain Freedom of 

Information Act and Privacy Act 

requests for Board records requested 

and any other correspondence or 

internal memoranda related to the 

processing of these requests; records 

will also contain such data as the name 

of requester, address of requester, and 

subject of request; (2) documents 

relevant to appeals and litigation under 

the Freedom of Information Act and 

Privacy Act. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552 and 552a. 

PURPOSE(S): 

To assist Board staff in carrying out 

their responsibilities under the Freedom 

of Information Act and the Privacy Act. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. Public information permitted to be 

released to the news media and the 

public may be made available unless it 

is determined that release of the specific 

information in the context of a 

particular record would constitute an 

unwarranted invasion of personal 

privacy. 

B. To provide information to a 

Member of Congress from the record of 

an individual in response to an inquiry 

from that Member made at the request 

of the employee or contractor. 

C. Information may be disseminated 

to a Federal agency which furnished the 

record for the purpose of permitting a 

decision as to access or correction to be 

made by that agency or for the purpose 

of consulting with that agency as to the 

propriety of access or correction. 

D. Records may be disseminated to 

any appropriate Federal, state, local or 

foreign agency for the purpose of 

verifying the accuracy of information 

submitted by an individual who has 

requested amendment or correction of 

records. 

E. Release of information to the 

National Archives and Records 

Administration and the General 

Services Administration during a 

records management inspection 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Manual requests are stored in a locked 

file cabinet. Automated information is 

contained on a password-protected 

computer. 

RETRIEVABILITY: 

Requests are retrieved and filed under 

the name and/or personal identifier of 

the requester or subject of the request. 

SAFEGUARDS: 

Access to records is limited to Board 

staff who have a need for the records to 

perform their official duties. Request 

files are stored in a locked file cabinet. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with General Records 

Schedule 14. 

SYSTEM MANAGER(S) AND ADDRESS: 

General Counsel, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

NOTIFICATION PROCEDURE: 

Any individual who wants to know 

whether this system of records contains 

a record about him or her, who wants 

access to his or her record, or who 

wants to contest the contents of a 

record, should make a written request to 

the Freedom of Information Act Office, 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number, or similar 

information). The address is the same as 

indicated in the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

Information is derived from the 

individuals and/or companies making 

requests, the system of records searched 

in the process of responding to requests, 

and other agencies referring requests for 

access to or correction of records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. Although no exemption has 

been claimed for this system of records, 

certain information may be duplicative 

of records contained in another system 

of records which may have an 

exemption. In those circumstances, the 

exemption will still apply. 

RATB–8 

SYSTEM NAME: 

Applicants for Employment Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who have applied for Federal 

employment or are employed in the 

Federal service. 


sroberts on PROD1PC70 with NOTICES
31006 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to the education and training; 

employment history and earnings; 

appraisal of past performance; 

convictions and offenses against the 

law; results from written test; appraisal 

of potential; honors, awards or 

fellowships; military service; veterans 

preference, birthplace; date of birth; 

SSN; and home address of persons who 

have applied for Federal employment or 

are employed in the Federal services 

and correspondence related thereto. 

These records may also include 

information concerning the date of 

application, qualification status, 

employment consideration, priority 

grouping, and other information relating 

to the consideration of the individual 

for employment. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 1302, 3301, 3302, Executive 

Order 10577. 

PURPOSE(S): 

Records in this system are used to 

determine individuals’ eligibility and 

evaluate their qualifications for 

placement in positions within the 

Board. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. To respond to requests for 

information from the Office of Personnel 

Management to the extent their request 

is compatible with the purpose for 

which the records are maintained. 

B. To disclose information to a 

congressional office from the record of 

an individual in response to an inquiry 

from a Member of Congress made at the 

request of that individual. 

C. In the event of litigation where the 

defendant is (1) the Board, or any 

employee of the Board in his or her 

official capacity; (2) the United States 

where the Board determines that the 

claim, if successful, is likely to directly 

affect the operations of the Board; or (3) 

any Board employee in his or her 

individual capacity where the Justice 

Department has agreed to represent such 

employee, the Board may disclose such 

records as it deems desirable or 

necessary to the Department of Justice to 

enable that Department to present an 

effective defense provided such 

disclosure is compatible with the 

purpose for which the records were 

collected. 

D. In the event that this system of 

records indicates a violation or potential 

violation of law, whether civil, criminal 

or regulatory in nature, and whether 

arising by general statute or particular 

program statute, or by regulation, rule or 

order issued pursuant thereto, the 

relevant records in the system of records 

may be referred, as a routine use, to the 

appropriate agency, whether Federal or 

foreign, charged with the responsibility 

of investigating or prosecuting such 

violation or charged with enforcing or 

implementing the statute, rule, 

regulation or order issued pursuant 

thereto. 

E. Information may be disclosed as a 

‘‘routine use’’ to a Federal, state or local 

agency maintaining civil, criminal or 

other relevant enforcement records or 

other pertinent records, such as current 

licenses, if necessary to obtain a record 

relevant to an agency decision 

concerning the hiring or retention of an 

employee, the issuance of a security 

clearance, the letting of a contract, or 

the issuance of a license, grant or other 

benefit. Information may be disclosed to 

a Federal agency, in response to its 

request, in connection with the hiring or 

retention of an employee, the issuance 

of a security clearance, the reporting of 

an investigation of an employee, the 

letting of a contract or the issuance of 

a license, grant, or other benefit by the 

requesting agency, to the extent that the 

record is relevant and necessary to the 

requesting agency’s decision on the 

matter. 

F. Where Federal agencies have the 

power to subpoena other Federal 

agencies’ records, such as the Internal 

Revenue Service or the Civil Rights 

Commission, issue a subpoena to the 

Board for records, the Board will make 

such records available. 

G. Information may be disclosed to 

student volunteers, individuals working 

under a personal services contract, and 

other individuals performing functions 

for the Board but technically not having 

the status of agency employees, if they 

need access to the records in order to 

perform their assigned agency functions. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Variously stored in card files, discs, 

magnetic tape, forms and lists. 

RETRIEVABILITY: 

Records are indexed by any 

combination of name, date of birth, 

SSN, and identification number. 

SAFEGUARD: 

Access to and use of these records are 

limited to those persons whose official 

duties require such access. Personnel 

screening is employed to prevent 

unauthorized disclosure. 

RETENTION AND DISPOSAL: 

Records are retained until the 

applicant is selected for a position, or 

for two years. After the applicant is 

selected for a position, the records are 

filed in the Official Personnel Folder 

which is retained until the employee 

leaves the Board. If the applicant is not 

selected for a position within two years, 

the records are destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Mission Support Services, 

Recovery Accountability and 

Transparency Board, 1717 Pennsylvania 

Avenue, NW., Suite 700, Washington, 

DC 20006. 

NOTIFICATION PROCEDURE: 

Inquiries concerning this system 

should be directed to the Freedom of 

Information Act Office, Recovery 

Accountability and Transparency Board, 

1717 Pennsylvania Avenue, NW., Suite 

700, Washington, DC 20006. 

RECORDS ACCESS PROCEDURES: 

To locate a specific record, you must 

provide the name of the individual and 

provide at least two items of 

identification (date of birth, employee 

identification number, or similar 

information). The address is the same as 

indicated in the notification procedure. 

CONTESTING RECORD PROCEDURES: 

Contact the official at the address 

specified under notification procedure 

above and reasonably identify the 

record and specify the information to be 

contested. 

RECORD SOURCE CATEGORIES: 

The information is provided by 

current and former employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Ivan J. Flores, 

Paralegal Specialist, Recovery Accountability 

and Transparency Board. 

[FR Doc. E9–15278 Filed 6–26–09; 8:45 am] 

BILLING CODE 6820–GA–P 

DEPARTMENT OF AGRICULTURE 

Animal and Plant Health Inspection 

Service 

[Docket No. APHIS–2009–0008] 

Availability of an Environmental 

Assessment and Finding of No 

Significant Impact for a Biological 

Control Agent for Russian Knapweed 

AGENCY: Animal and Plant Health 

Inspection Service, USDA. 

ACTION: Notice. 


sroberts on PROD1PC70 with NOTICES