[Federal Register Volume 74, Number 14 (Friday, January 23, 2009)]
[Notices]
[Pages 4142-4144]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-1409]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2009-0012]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Air Force is proposing to alter a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 23, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 14, 2009 to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: January 15, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AETC D

System name:
    Basic Trainee Interview Records (June 11, 1997, 62 FR 31793).

[[Page 4143]]

Changes:
* * * * *

System location:
    Delete entry and replace with ``United States Air Force Recruiting 
Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, 
Lackland Air Force Base, TX 78236-5724.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Name, address, Social Security 
Number (SSN), date of birth, service number; records resulting from 
personal interviews with basic trainees who file complaints about their 
enlistment, including, but not limited to, investigations on each 
complaint, conclusions and recommendations.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training 
Command Instruction 36-2002 and E.O. 9397 (SSN).''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records or information contained therein may be specifically 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.''
* * * * *
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Records are stored in locked rooms and cabinets. 
Access through the computer system is safeguarded so that only 
authorized personnel can retrieve. Access is limited to person(s) 
responsible with a need to know for servicing the system of record in 
performance of their official duties and those authorized personnel who 
are properly screened and cleared.''

Retention and disposal:
    Delete entry and replace with ``Records are cut off at the end of 
each calendar year in which case files are closed, held for one 
additional year, then destroyed. Records are destroyed by tearing into 
pieces, shredding, pulping, macerating or burning.''

System manager(s) and address:
    Delete entry and replace with ``Superintendent, United States Air 
Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 
5725, Room 114, Lackland Air Force Base, TX 78236-5724.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address written inquiries to the Superintendent, United States 
Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, 
Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.
    The individual should provide complete name, address, Social 
Security Number (SSN), date of birth, service number and signature be 
certified/verified by a notary public.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Superintendent, United States Air 
Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 
5725, Room 114, Lackland Air Force Base, TX 78236-5724.
    The individual should provide complete name, address, Social 
Security Number (SSN), date of birth, service number and signature be 
certified/verified by a notary public.''
* * * * *
F036 AETC D

System name:
    Basic Trainee Interview Records.

System location:
    United States Air Force Recruiting Service Liaison Office, 1550 
Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 
78236-5724.

Categories of individuals covered by the system:
    United States Air Force Basic Trainees who register complaints 
concerning their enlistment in the United States Air Force.

Categories of records in the system:
    Name, address, Social Security Number (SSN), date of birth, service 
number; records resulting from personal interviews with basic trainees 
who file complaints about their enlistment, including, but not limited 
to, investigations on each complaint, conclusions and recommendations.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, 
Enlistments; Air Education and Training Command Instruction 36-2002 and 
E.O. 9397 (SSN).

Purpose(s):
    Provides a record of interviews with basic trainees who register 
complaints about the enlistment procedure. The data is used by the 
Recruiting Service Liaison Office to investigate the complaints and 
keep the Commander, United States Air Force Recruiting Service advised 
of the nature of complaints being received. It is also used as the 
basis for making procedural changes in the United States Air Force 
Recruiting Service when a trend develops in a specific area.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records or information 
contained therein may be specifically disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Retrieved by name or Social Security Number.

Safeguards:
    Records are maintained in a controlled facility. Records are stored 
in locked rooms and cabinets. Access through the computer system is 
safeguarded so that only authorized personnel can retrieve. Access is 
limited to person(s) responsible with a need to know for servicing the 
system of record in performance of their official duties and those 
authorized personnel who are properly screened and cleared.

Retention and disposal:
    Records are cut off at the end of each calendar year in which case 
files are

[[Page 4144]]

closed, held for one additional year, then destroyed. Records are 
destroyed by tearing into pieces, shredding, pulping, macerating or 
burning.

System manager(s) and address:
    Superintendent, United States Air Force Recruiting Service Liaison 
Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force 
Base, TX 78236-5724.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the Superintendent, United States Air Force Recruiting Service Liaison 
Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force 
Base, TX 78236-5724.
    The individual should provide complete name, address, Social 
Security Number (SSN), date of birth, service number and signature be 
certified/verified by a notary public.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Superintendent, United States Air Force Recruiting Service Liaison 
Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force 
Base, TX 78236-5724.
    The individual should provide complete name, address, Social 
Security Number (SSN), date of birth, service number and signature be 
certified/verified by a notary public.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Records contain specific complaints/allegations made by the 
individual and responses to the complaints/allegations by appropriate 
Air Force Recruiting Service personnel.

Exemptions claimed for the system:
    None.

 [FR Doc. E9-1409 Filed 1-22-09; 8:45 am]
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