# Reporting Requirements

> 
Learn about the four most common types of reporting requirements for your award.

## What are the reporting requirements for my award?

NIH has several reporting requirements that recipients must adhere to. The requirements that pertain to you can be found in Section VI Part 3 of the NOFO you applied to, as well as in Section III and IV of your Notice of Award (NoA). While principal investigators play a large role in preparing reports during the life of their grants, the ability to submit this information is reserved for the recipient organization’s business office. 

## Research Performance Progress Report

The RPPR is often referred to as a progress report and is one of the main ways recipients report on the activity of their awards. These are typically annual, but can sometimes be required more frequently. This would be noted as such in section IV of your NoA. 

### When are RPPRs due? 

              - Streamlined Non-Competing Award Process (SNAP) RPPRs are due approximately 45 days before the next budget period start date. You can determine if this applies to you by reviewing Section III of your NoA.
              - Non-SNAP RPPRs are due approximately 60 days before the next budget period start date. 
              - Multi-year funded (MYF) RPPRs are due annually on or before the anniversary of the budget/project period start date of the award. 
              - The exact start date for a specific award may be found in the Grants Status section in eRA Commons. 

### What should be included in your RPPR? 

Instructions for preparing and submitting RPPRs can be found on the NIH site for RPPRs.  The RPPR consists of a cover page and 6 main sections, as well as Other Support. The information below provides some practical tips and guidance on common questions and issues with RPPRs to help ensure you have submitted a complete and accurate report.

### Section A – Cover Page 

              - Follow all standard  NIH RPPR instructions 

### Section B – Accomplishments 

### Section C – Products 

### Section D – Participants 

### Section E – Impact 

              - Follow standard  NIH RPPR instructions 

### Section F – Changes 

              - It is critical to document any changes to human subjects, vertebrate animals, biohazards, and/or select agents here. NINDS program staff will determine what, if any, further steps or documentation may be needed 

### Section G – Special Reporting Requirements 

### 

> 
The next year’s funding will not be issued until the annual RPPR is submitted to NIH and approved. Annual RPPRs are also required for multi-year funded awards. Delays in submitting the annual RPPR may result in a delay in receiving the next year’s award or transitioning to future phases of the award.

hourglass-end

## Financial Conflict of Interest Reporting 

Reporting on financial conflicts of interest (FCOIs) as described in NIH policy is an important part of ensuring your award is in compliance with all NIH reporting requirements. FCOI reporting consists of an initial report and subsequent annual reports, in addition to any required revised or mitigation reporting.

#### When do FCOI reports need to be submitted? 

              - New or Initial FCOI Reports are required as defined in  NIH policy  as prior to the expenditure of funds or within 60 days of any subsequently identified FCOI
              - Annual Reports are due at the same as annual progress reports or at  the time of extension

#### What should be in an FCOI report? 

Use the NIHeRA FCOI module and related NIH guidance to submit your report, which will walk you through the elements and information required. NIH staff will review the report for completeness and also to ensure that the institution has processes in place to manage any identified FCOI.

## Invention Reporting 

You must report any inventions made during your grant. Your business office must do the following through the iEdison module: 
              - Fully disclose an invention to us in writing within two months after you (the inventor) provide a written disclosure to your institutional official. Include the grant, inventor's name, and a complete technical description. 
              - When submitting a renewal or noncompeting application, include either a list of all inventions conceived or brought to practice during the preceding budget period OR Certification that no inventions were made during the period. 
              - Submit an annual utilization report when you've elected title to an invention or begin to receive royalties or licensing fees from inventions that are not patented. 
              - At the end of your project, submit a final invention statement and certification, HHS 568. Find instructions at  Final Reports for Grant Closeout . 
> 
**Ensure you are familiar with the latest final regulations of the Bayh-Dole Act of 1980** (officially Public Law 96-517; 35 U.S.C. 200-212)

Under these regulations, federal funding recipients of grants, cooperative agreements, and contracts must, for example: 
- Disclose provisional patent applications to NIH through  iEdison . 
- Electronically file in iEdison invention disclosures, election of title, and all Bayh-Dole compliance documents. 
- File a non-provisional application within 10 months after filing a provisional application unless there is an NIH-approved waiver or extension. 

> 
Resources For More Information
- Learn more about invention reporting at the NIH  Intellectual Property Policy  site
- Review the Federal Register’s  Right to Federally Funded Inventions and Licensing of Government Owned Inventions . 

## Federal Financial Report

              -  Annual FFR (SF 425)                   - If your award is not subject to the Streamlined Noncompeting Award Process (SNAP), an annual Federal Financial Report (FFR) is required for each budget period no later than 90 days after the end of the calendar quarter in which the budget period ends. 
                - Failure to submit these reports in a timely manner may result in delays of future awards. 
              -  Final FFR (SF 425)                   -  At the end of the award’s project period, recipients are required to submit a final FFR. The final FFR must be submitted within 120 days after the end of the competitive segment. 
> 
Beginning April 1, 2022, recipients are no longer required to submit quarterly cash transaction reports 30 days after the end of each calendar quarter. Instead, the PMS will pre-populate the cash transaction section of the FFR using recipient real-time cash expenses information. See NOT-OD-22-099 for additional information on this recent change.

> commentWant to contact NINDS staff?Learn how and when to contact a program officer, grants management specialist, or other NINDS staff that may be helpful throughout the grants process.