NOT DESIGNATED FOR PUBLICATION STATE OF LOUISIANA COURT OF APPEAL FIRST CIRCUIT
NO. 2023 CA 0304
AUSTIN MOTT #172053

VERSUS LOUISIANA DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONS

Judgment Rendered. 

### SEP 15 2023

Appealed from the 19th Judicial District Court In and for the Parish of East Baton Rouge

State of Louisiana Case No. C717601, Sec. 29 The Honorable Kelly E. Balfour,Judge Presiding

kicskx: icdrx Austin Mott #172053 Plaintiff/ Appellant Angola, Louisiana Pro Se Jonathan Vining Counsel for Defendant/Appellee Baton Rouge, Louisiana Louisiana Department of Public 

### Safetyand Corrections

BEFORE: THERIOT, PENZATO, AND GREENE, JJ.THERIOT,J. Austin Mott, an inmate incarcerated within the Louisiana Department of Public 

### Safety and Corrections (" DPSC"), appeals a district court judgment 

### dismissing his Petition forWrit ofMandamus. Forthe reasons set forth herein, we 

### reverse in part, modify,and affirm in part. FACTS AND PROCEDURAL HISTORY On November 16, 2021, 

### Mott filed Administrative Remedy Procedure ARP") No. LSP - 2021- 2918, 

### complaining that he is wheelchair - dependent and 

### was movedto a dorm with showers that are not properly equipped with hand rails. He alleged that on November 12, 2021, his " legs and back gave out" while he was 

### attempting to shower in the improperly equipped shower, causing him to fall. He requested that the showers be equipped for the handicapped. He further requested compensation for his " pain and suffering [ and] mental anguish" and removal of Warden C. Smith "

### due to him having full knowledge ofthe showerareaway ahead ofthis happening." Mott' s ARP was accepted on November 30, 2021, and he was 

### notified that a response would be issued within forty days. 

### The First Step Response to his ARP, dated December 22, 2021, states: 

### LSP is in the process of providing additional wheelchair/handicap accessible dormitories. The restoration of these areas should be completed in the near future. Your request forthe showers to be equipped forthe handicapped is in the process ofbeing granted. 

### Your request for monetary compensation cannot be granted at this level. 

### Your complaints and concerns with Security is not a medical issue andwould be betteraddressed through the Security Department. 

### Your request for handicap equipment in the shower area is in the process ofbeing completed. 

### Mott acknowledged receipt ofthe First Step Response on January 12, 2022, and indicated his dissatisfaction with the response on the form, 

### noting that he

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## wishedtoproceedtoStepTwobecausetwomonthshadpassedsincehis initial fall

in the showerand he was still having difficulty showering because the installation of handicap equipment in the showers had not been completed. In addition to 

### expressing his dissatisfaction with the First Step Response, Mott' s request to 

### proceed to Step Two included a new complaint not previously raised in his ARP I'm being charged for medical visits that I don't getto see a doctor or nurse.") Molt's request to proceed to Step Two was received by DPSC on February 10, 2022. On April 7, 2022, Mott filed a. Petition for Writ of Mandamus in the 19th Judicial District Court,alleging that DPSC had failed to issue a timely response to 

### his requestto proceedto Step Two and askingthe courtto orderDPSC " to produce the required administrative responses and documents which will exhaust his 

### administrative remedies, permitting him to proceed to the next level ofredress in judicial review." Mott further requested that the courttreat his petition as a request for writ of mandamus and not a petition for judicial review, since the 

### administrative record lacked the necessary responses to his ARP for judicial

review. 

### DPSC issued a Second Step Response on April 25, 2022, informing Mott 

### that his complaint raised in ARP No. LSP - 2021-2918 had been reviewed by the ADA Director. 

### With regard to his request to have the showers in his dormitory equipped for people with disabilities, the Second Step Response noted that this 

### request had been granted atthe First Step, further explaining, "[ y]ou are currently 

### housed in Ash 3, which is handicap accessible[;] this adjustment provides you with 

### the remedy requested, as well as equal opportunity within the facility." Regarding 

### Mott's new complaint relating to charges for medical visits, the Second Step Response explained that applicable regulations and directives provide that offenders shall be charged for each self - initiated request for healthcare services.

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### Finally, the Second Step Response informed Mott that his request for monetary

damages forpain,suffering,andmental anguish "isdeniedatthis level." DPSC filed an answer to Mott's Petition forWrit ofMandamus on May 19, 

### 2022, requestingthatthe district courtdismiss Mott's petition with prejudice at his cost because Mott's request had been granted at the First Step and all available administrative remedies in ARP No. LSP - 2021-2918 had been exhausted. DPSC filed the entire administrative record with its answer ( 

### including the Second Step Response issued 18 days after Mott' s mandamus petition was filed). 

### In response to a briefing order issued by the Commissioner of the 191}i Judicial District Court,' 

### Mott filed a briefon the merits on July 19, 2022, denying DPSC' s allegation thathis grievance had been resolved bythe First Step Response. 

### Mott argued that although the First Step Response allegedly granted the reliefhe 

### requested, he had elected to proceed to the Second Step because hewas still unable to showersafely overtwo months after his initial fall. Mott acknowledged that he 

### had been moved to adifferent dormitory (Ash 3) some time after he submitted his request to proceed to Step Two, but alleged that Ash 3 was in the process ofbeing retrofitted for handicap accommodations" and still did not have handicap -

accessible showers. 

### Accordingto Mott,itwas not until afterhispetition forwrit of mandamus was filed on April 7, 2022, 

### that handicap - accessible showers were available to him in Ash 3. 

### However,since handicap - accessible showers have been 

### provided in his dormitory, Mott agreed with DPSC's assertion that his request for mandamus is moot. Mott requested that his petition be dismissed as moot and that 

### DPSC be castwith all costs, since it "failed to timely provide a2" Step [Response] in ARP - LSP - 2021-2918 and only, did so after [ Mott was] forced to seek relief through Writ ofMandamus." The office of the Commissioner of the 19th JDC was created by La. R,S. 13:711 to hear and recommend disposition ofcriminal and civil proceedingsarising outofthe incarceration ofstate prisoners. The Commissioner's written findings and recommendations are submitted to a district judge, who may accept, reject, or modify them. Allen v. Louisiana Department ofPuhlic Safety & Cot,rectifins, 2020-044.5, P. 3, n.2 ( La..4pp. 1 Or.2119121), 324 5o.3d 1175, 1176 n.2. 4The Commissioner issued a report on September 27, 2022, recommending

that Mott's Petition for Writ of Mandamus be dismissed as moot, with prejudice, and that Mott be cast with costs. The Commissioner's report noted that the only 

### request for relief that could be addressed in the First Step Response, i.e., the 

### request for access to properly equipped showers, was addressed in the First Step Response and had been granted in the sense that Mott was told that the showers would be made accessible in the " near future." The Commissioner further noted 

### that Mott's request to proceed to Step Two "merely shows [Mott] was not satisfied 

### with the speed with which the showers were being converted." Since the 

### Commissioner concluded that Mott's request had been granted by the promise of handicap -

accessible showers in the near future, she further concluded that " there was no need for [Mott] to appeal to the second step and therefore no justiciable issue presented to this Court relative to the merits of his initial grievance." The 

### Commissioner recommended that Mott be cast with all costs of the proceeding because he " failed to show the .Department was required to response [ sic] at the second step." 

### Byjudgment dated November ?S, 2022, the district court dismissed Mott' s petition for mandamus with prejudice as moot and assessed all costs associated with the suit to Mott, 

### adopting the Commissioner's report as its reasons for judgment. 

### Mott filed a motion requesting that the district court reconsider and modify its judgment in order to cast DPSC with costs, since DPSC' s failure to 

### timely respond to his requestto proceed to Step Two necessitated the filing ofhis petition. Mott' s motion also alleged that he had been denied due process because 

### he had not been provided a copy ofthe Commissioner's report oran opportunity to submit a traversal on the issue of the assessment of costs. Mott' s motion was denied, and he fled the instant appeal.

5On appeal, Mott argues thatthe district court abused its discretion in casting



### him with costs ofthe proceeding, since DPSC's failure to respond to his ARP timely necessitated the filing ofhis petition for mandamus. He further argues that he was denied due process in the district court because he was not provided with a 

### copy of the Commissioner's report prior to being cast with all costs of the proceeding.'- DISCUSSION The procedures set forth in the Corrections Administrative Remedy Procedure provide the exclusive remedy available to inmates for receiving, 

### hearing, and disposing ofcomplaints and grievances that arise while the inmate is within the custody or underthe supervision ofDPSC, with appellate review first in the district court and then the court of appeal. La. R.S. 15: 1171( B); La. R.S. 15: 1177(A)( 10); 

### Harperv. Louisiana Department ofPublic Safety & Corrections, 

### 2014- 1320, p. 3 ( La.App. 1 Cir.3112115), 166 So.3d 1078, 1080. The district court 

### is precluded from entertaining an inmate's ARP complaint until he has exhausted the remedies provided to him bythe ARP process. Harper,2014- 1320 at p. 4, 166 So.3d at 1080. 1f suit is filed prior to exhaustion of administrative remedies, the district court lacks jurisdiction over the matter, and the suit shall be dismissed

without prejudice. See La. R.S. 15: 1184(A)(2) and La. R.S. 15: 1172(C); Harper, 2014- 1320 at p. 4, 166 So.3d at 1080. However, thejurisprudence holds that when 

### DPSC has effectively precluded an inmate from proceeding to a review by the 

### district court by failing to issue a timely final decision as directed by the ARP provisions, the administrative remedies will be considered to have been pursued by the inmate to the fullest extent possible under the circumstances, and the inmate 

### will be allowed to seek a legal remedy in the district court or to have the matter Louisiana Revised statutes 13:713(C) provides that the Commissioner shall file his proposed findings and recommendations with the district court, with a copy mailed to all parties ortheir counsel of record, and thereafter, any party may file a traversal ofthe Commissioner's findings or recommendations for consideration by the district court. It is unclear from the record before us whether the Commissioner's report was mailed to Mott: however, due to our disposition ofthis matter, we need not address this assignment oferror. 6remanded for consideration by DPSC. 

### Hamer, 2014- 1320 at p. 4, 166 So.3d at

1080-81. 

### The rules and procedures to be followed in formally addressing inmate complaints under the general ARP process are set forth in LAC 22:I.325. Through
use ofthe ARP procedures, inmates shall receive reasonable responses and, where appropriate, meaningful remedies. LAC 22: I.325(D)(3). Inmates are required to 

### exhaust all available administrative remedies using the two-step ARP process before they can proceed with a suit in federal or state court. Exhaustion can only 

### occurwhen a Second Step Response on the merits has been issued. See La. R.S. 15: 1176; LAC 22:1. 325( D)(1) and (2), ( F)( 3)( a)( viii),and (J). Pursuant to the procedure set forth in LAC 22: I.325, when an inmate has 

### initiated the First Step of an ARP, the warden of the institution shall respond within 40 days from the date the request is received, 

### utilizing the First Step Response Form. LAC 22:I.325(J)( 1)( a)( ii). An inmate who is dissatisfied with the 

### First Step Response mayappeal tothe DPSC Secretary by indicating that he is not satisfied in the appropriate space on the First Step Response Form and forwarding it to the ARP screening officer within five days of receipt ofthe decision. LAC 22: I.325(J)( 1)( a) and ( b)( i). 

### If a Second Step is utilized by the inmate, a final 

### decision will be made by the DPSC Secretary, and the inmate shall be notified within 45 days ofreceipt ofthe inmate's Second Step Request, utilizing the Second Step Response Form. LAC 22:1.325(J)( 1)( b)( ii). In addition to the time limits 

### established for each step in the ARP process, LAC 22:I.325(J)( 1)( c) provides that no more than 90 days shall elapse from the initiation to completion ofthe process, unless an extension has been granted. Absent such an extension, expiration of 

### response time limits shall entitle the inmate to move on to the next step in the

process. LAC 22: I.325(J)( 1)( c).

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### Atthe time Mott filed his petition for mandamus, the 45 - daytime limit fora 

### Second Step Response had expired,and morethan 90 days had passed since Mott's initiation of the ARP process. There is no indication in the record that an 

### extension ofthe deadlines was requested by orgrantedto any party. As previously
noted, 

### where DPSC has effectively precluded an inmate from proceeding to a review bythe district court by failing to issue atimely decision as directed bythe ARP provisions, the administrative remedies will be considered to have been pursued by the inmate to the fullest extent possible under the circumstances, and 

### the inmate will be allowedto seeka legal remedy in the districtcourtorto havethe matter remanded for consideration by DPSC. Harper, 2014- 1320 at p. 4, 166 So.3d at 1090-81; Black v. Heyse, 2013-0652, p. 5 ( 

### La.App. 1 Cir. 5119/ 14), 2014WL3534013, * 3 ( unpublished opinion). Mott's request for a writ of 

### mandamus directing the Secretary ofDPSC to issue a Second Step Response was appropriate under these circumstances. 

### See Foster v. Louisiana Department of Public Safety & 

### Corrections ex rel.Louisiana State Penitentiary, 2012-0349, p. 7 La - App. 1 Cir. 11/2/12), 2012WL5386608, * 3 ( unpublished opinion), writ denied, 2013- 0070 (La. 5124113), 117 So.3d 100 (Where DPSC fails to respond to an ARP 

### in accordance with its own guidelines,the inmate's remedy is to file an application for mandamus to force the proper administrative official to respond); see also La. C.C.P. arts. 3861- 3866. Although Mott acknowledged that his petition for mandamus relief was 

### rendered moot by the subsequent issuance ofthe Second Step Response, he argues on appeal that it was an abuse of discretion forthe district court to assess the costs 

### ofthe proceedingto him underthe circumstances. Louisiana Code of Civil Procedure article 1920 states that, "[ u] nless the 

### judgment provides otherwise, costs shall be paid by the party cast, and may be 

### taxed byarule to showcause. Except as otherwise provided bylaw,the court may

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### renderjudgment for costs, orany part thereof,against any party,as it may consider equitable." 

### Although the general rule is that the party cast injudgment should be assessed with court costs, the trial court may assess costs in any equitable manner 

### and against any party in any proportion it deems equitable, even againstthe party who prevailed on the merits. Reed v. Louisiana Department ofPublic Safety & Corrections, 2020-0091, p. 2 ( 

### La.App. 1 Cir. 11! 2/20), 2020WL6390526, writ denied, 2020-01385 ( La. 1/ 12/21), 308 So.3d 710. Moreover, upon review, an 

### appellate court will not disturb the trial court's fixing ofcosts absent an abuse of the sound discretion afforded the trial court. Id. The trial court has great discretion 

### in matters relating to the assessment ofcosts. See Harris v. City ofBaton Rouge, 

### 2016-0163, p. 3 ( La -

App. 1 Cir. 12!22116), 209 So.3d 405, 408, writ denied,2017- 00155 ( La. 3/31/ 17), 217 So.3d 360. 

### The district court's rationale for assessing costs to Mott was seemingly based on a conclusion that Mott was not entitled to proceed to the Second Step or to receive a Second Step Response because his request for handicap - accessible 

### showers had technically been granted in the First Step Response, with the actual handicap -

accessible showers to be provided in the " near future." However, the right to proceed to the Second Step is not limited to cases where an inmate's 

### request is rejected in its entirety. The Louisiana Administrative Code provides that 

### a]n offenderwho is dissatisfied with the first step response ... may appeal to the secretary of [DPSC]." LAC 22: I.325(J)( 1)( b)( i). As Mott explained in his request 

### to proceed to Step Two, he was dissatisfied with the First Step Response because 

### he was still housed in a dormitory without handicap - accessible showers morethan two months after his initial fall. As an inmate who was dissatisfied with the First 

### Step Response, Mott was entitled to request review at the next step. See LAC 22: 1-325(J)( 1)( b)( 1). 

### Additionally, the Louisiana Administrative Code provides that "[ alt each stage of decision and review, offenders will be provided written

9answers that explain the information gathered or the reason for the decision



### reached along with simple directions for obtaining further review." LAC 22:1.325fl(

3)( a)( vii). 

### Accordingly, Mottwas entitled to receive a responseto his requesttoproceed tothe Second Step. 

### As this court has previously held, DPSC is required to follow its own guidelines to ensure prompt and fair administration ofjustice. Harper, 2014- 1320 at p. 6, 166 So.3d at 1481. When Mott filed his Petition for Writ of Mandamus on April 7, 2022, 56 days had passed since his request to proceed to the Second Step 

### was received by DPSC, and 142 days had passed since the initiation ofhis ARP. Accordingly, since DPSC failed to respond to Mott' s ARP within its own 

### guidelines, Mott was entitled to move on to the next step in the process, and his request for mandamus relief was appropriate under the circumstances. See LAC 22: 1. 325(J)( 1)( c); 

### Foster, 2012-0349 at p. 7, 2012WL5386608, * 3. Despite the 

### fact that Mott's suitwas ultimately dismissed as moot, underthe circumstances of this case, the district court abused its discretion in assessing costs to Mott. See Butlerv. Louisiana Department ofPublic Safity & 

### Corrections, 2022-00844, p. 1 La. i 111122), 348 So.3d 1278, 1278-79 (where an inmate' s petition for mandamus, which was filed after DPSC failed to respond to his ARP within the applicable time limits, was dismissed as moot when DPSC subsequently provided a response to the ARP, the Louisiana Supreme Court reversed the district court' s assessment of costs to the inmate and modified the judgment to assess all costs to DPSC); see also Reed, supra (

### upholding district court's assessment of costs to DPSC where inmate' s petition for mandamus relief, filed as a result of DPSC' s failure to respond to ARP within time limits, was later dismissed as moot), and Taylor v. 

### Louisiana Department ofPublic Safety & 

### Corrections, 2020-0095 (La.App. 1 Cir. 11112120), 316 So.3d 32, writ denied, 2020-01424 ( La. 219/21), 310 So.3d 170
same).

10DECREE The November 28, 2022 judgment is reversed insofar as it assesses costs to Mott, and the judgment is modified to assess costs to defendant, the Louisiana 

### Department of Public Safety and Corrections. The judgment is affirmed in all

other respects. Costs ofthis appeal, in the amount of $ 713. 00, are assessed to the 

### Louisiana Department ofPublic Safety and Corrections. REVERSED IN PART; MODIFIED; AND AFFIRMED IN PART.

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