28478 Federal Register / Vol. 74, No. 114 / Tuesday, June 16, 2009 / Notices 

organizational elements that maintained 

records for the Joint Military Award 

approval authorities. 

Official mailing addresses are 

published as an appendix to the DoD 

Component’s compilation of system of 

records notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Military members assigned to the 

Defense Information Systems Agency 

(DISA) that have been recommended 

and/or received an award that was 

approved by the Director, Vice Director, 

Chief of Staff, or other Joint Awards 

approval authorities. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number (SSN), organization name, 

telephone number, and office symbol, 

citation, orders, biographical summary 

sheet, minutes of the awards board 

meetings, award recommendation (DISA 

Form 530), narrative justification, 

personnel briefs, memorandums, and 

similar relevant information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

DoD 1348.33–M, Manual of Military 

Decorations and Awards; AR 600–8–22, 

Military Awards; SECNAVINST 

1650.1G, Navy and Marine Corps 

Awards Manual; AFI 36–2803, The Air 

Force Awards and Decorations Program; 

10 U.S.C. 1121, Legion of Merit: Award 

and E.O. 9397 (SSN). 

PURPOSE(S): 

Used by the DISA awards personnel 

to manage the awards program of this 

Agency and the information that the 

Department of the Defense uses to grant 

or deny joint awards. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the DISA’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Individual’s name and Social Security 

Number (SSN). 

SAFEGUARDS: 

Building employs security guards. 

Records are maintained in area which is 

accessible only to authorized personnel 

that are properly screened, cleared, and 

their duties require them to be in the 

area where the records are maintained. 

RETENTION AND DISPOSAL: 

For Approval Authorities: Military 

Awards Record Sets are kept on file for 

15 years. Destroyed upon the 16th year 

after the approval, disapproval, or 

downgrade of the award. 

For Non-Approval Authorities: 

Military Awards Record Sets are kept on 

file for 2 years. Destroyed upon the 3rd 

year of receipt of the approval, 

disapproval, or downgrade of the award. 

SYSTEM MANAGER(S) AND ADDRESS: 

The Defense Information Systems 

Agency Joint Military Awards Manager, 

Defense Information Systems Agency, 

701 S. Courthouse Rd., Arlington, VA 

22204–4502. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Joint 

Military Awards Manager, Attn: Military 

Personnel Division/MPS2E, HQ, 

Defense Information Systems Agency, 

701 S. Courthouse Rd., Arlington, VA 

22204–4502. 

Requests should contain individuals’ 

name, rank, and Social Security Number 

(SSN). 

The requester may visit the Military 

Personnel Division, MPS2E, HQ, 

Defense Information Systems Agency, 

701 S. Courthouse Rd., Arlington, VA 

22204–4502. As proof of identity the 

requester will present their U.S. Armed 

Forces ID Card or Common Access Card 

(CAC). 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Joint Military Awards 

Manager, Defense Information Systems 

Agency, 701 S. Courthouse Rd., 

Arlington, VA 22204–4502. 

Requests should contain individuals’ 

name, rank, and Social Security Number 

(SSN). 

The requester may visit the Military 

Personnel Division, MPS2E, HQ, 

Defense Information Systems Agency, 

701 S. Courthouse Rd., Arlington, VA 

22204–4502. As proof of identity the 

requester will present their U.S. Armed 

Forces ID Card or Common Access Card 

(CAC). 

CONTESTING RECORD PROCEDURES: 

DISA’s rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in DISA Instruction 220–25– 

8, or may be obtained from the system 

manager. 

RECORD SOURCE CATEGORIES: 

Individual, military 

recommendations, and military reports 

and forms. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–14099 Filed 6–15–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2009–OS–0080] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Finance and 

Accounting Service, DoD. 

ACTION: Notice to add a new System of 

Records. 

SUMMARY: The Defense Finance and 

Accounting Service (DFAS) is proposing 

to add a system of records notice to its 

inventory of record systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended. 

DATES: This Action will be effective 

without further notice on July 16, 2009 

unless comments are received that 

would result in a contrary 

determination. 

ADDRESSES: Send comments to the 

FOIA/PA Program Manager, Corporate 

Communications and Legislative 

Liaison, Defense Finance and 

Accounting Service, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft at (720) 242–6631. 

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service notices for systems of records 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on June 3, 2009, to the House 

Committee on Government Reform, the 

Senate Committee on Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘Federal Agency 

mstockstill on PROD1PC66 with NOTICES

Federal Register / Vol. 74, No. 114 / Tuesday, June 16, 2009 / Notices 28479 

Responsibilities for Maintaining 

Records About Individuals,’ dated 

December 12, 2000, 65 FR 239. 

Dated: June 4, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

T7108 

SYSTEM NAME: 

Base Accounts Receivable System 

(BARS). 

SYSTEM LOCATION(S): 

Defense Information Systems Agency 

(DISA), Defense Enterprise Computing 

Center (DECC)—Montgomery, 401 East 

Moore Drive, Maxwell Air Force Base, 

Alabama 36114–3001. 

Defense Information Systems Agency 

(DISA), Defense Enterprise Computing 

Center (DECC)—Ogden, 7879 Wardleigh 

Road, Hill Air Force Base, Utah 84058– 

5997. 

Defense Information Systems Agency 

(DISA), Defense Enterprise Computing 

Center (DECC)—Mechanicsburg, Bldg 

308, Naval Support Activity (NSA), 

5450 Carlisle Pike, Mechanicsburg, PA 

17050–2411. 

Defense Finance and Accounting 

Service, DFAS—Denver, 6760 E. 

Irvington Place, Denver, CO 80279– 

8000. 

Defense Finance and Accounting 

Service, DFAS–Limestone, 27 Arkansas 

Road, Limestone, ME 04751–1500. 

Defense Finance and Accounting 

Service, DFAS–Japan, Building 206 Unit 

5220, APO AP 96328–5220. 

Defense Finance and Accounting 

Service, DFAS–Columbus, 3990 East 

Broad St, Columbus, OH 43213–1152. 

Defense Finance and Accounting 

Service, DFAS–Indianapolis, 8899 East 

56th Street, Indianapolis, IN 46249– 

0150. 

Secretary of the Air Force, SAF/ 

FMBMB–AFO, 201 12th Street, Suite 

512B, Arlington, VA 22202–5408. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty Air Force military 

members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number (SSN), 

address, billing and accounts receivable 

information, and delinquent account 

information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

regulations, Department of Defense 

Financial Management Regulation 

(DoDFMR) 7000.14–R Vol. 4, 31 U.S.C. 

Sections 3511 and 3513, and E.O. 9397 

(SSN). 

PURPOSE(S): 

This system will automate the 

accounts receivable functions on Air 

Force bases for trailer space rentals, 

Class B telephones, and miscellaneous 

reimbursement accounts. It will bill 

customers for current monthly charges 

in addition to collecting cash payments 

from cash customers and payroll 

deductions from Air Force military 

customers out of their military pay 

accounts. Accounts receivable records 

will be maintained for customers billed 

by account type and it will provide 

monthly management reports. In 

addition, the system will generate 

follow-up documents that will provide 

the system users information on interest 

charges incurred on delinquent 

accounts. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ 

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media and hard 

copy records. 

RETRIEVABILITY: 

Name and Social Security Number 

(SSN). 

SAFEGUARDS: 

Records are stored in an office 

building protected by guards, controlled 

screening, use of visitor registers, 

electronic access, and/or locks. Access 

to records is limited to authorized 

individuals who are properly screened 

and cleared on a need-to-know basis in 

the performance of their duties. 

Passwords and digital signatures are 

used to control access to the system 

data, and procedures are in place to 

deter and detect browsing and 

unauthorized access. Physical and 

electronic access is limited to persons 

responsible for servicing and authorized 

to use the system. 

RETENTION AND DISPOSAL: 

Records may be temporary in nature 

and deleted when actions are 

completed, superseded, obsolete, or no 

longer needed. Some records may be cut 

off at the end of the payroll year, and 

then destroyed up to 6 years and 3 

months after cutoff. Records are 

destroyed by degaussing the electronic 

media and recycling hardcopy records. 

The recycled hardcopies are destroyed 

by shredding, burning, or pulping. 

SYSTEM MANAGER(S) AND ADDRESS: 

Defense Finance and Accounting 

Service, Denver, System Management 

Directorate, Accounting and Cash 

Systems, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 56th Street, 

Indianapolis, IN 46249–0150. 

Individuals should furnish full name, 

Social Security Number (SSN), current 

address and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Defense Finance 

and Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications 

and Legislative Liaison, 8899 E. 56th 

Street, Indianapolis, IN 46249–0150. 

Individuals should furnish full name, 

Social Security Number (SSN), current 

address and telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

RECORD SOURCE CATEGORIES: 

From the individual concerned or the 

U.S. Air Force. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–14102 Filed 6–15–09; 8:45 am] 

BILLING CODE 5001–06–P 

mstockstill on PROD1PC66 with NOTICES