United States Department of the Interior 

BUREAU OF LAND MANAGEMENT 

Fire and Aviation 

3833 S Development Ave 

Boise, Idaho 83705-5354 

http://www.nifc.gov 

April 8, 2024 

In Reply Refer To: 

9210 (FA-400) I 

EMS Transmission: 04/10/2024 

Instruction Memorandum, No. FA IM-2024-016 

Expires: 09/01/2024 

To: State and Center Directors 

Attn: State Fire Management Officers 

From: Assistant Director, Fire and Aviation 

Subject: Travel Voucher Process Change for Administratively Determined Resources 

Program Area: Fire and Aviation Management 

Purpose: To establish new routing for Administratively Determined (AD) travel vouchers in the 

ConcurGov Travel system. 

Administrative or Mission Related: Administrative Related. 

Policy/Action: The Casual Payment Center (CPC) will begin a 120-day pilot program to audit 

and process payment of AD travel vouchers in ConcurGov. 

This change in process does not exempt casual hire/AD travelers from complying with all 

travel policies and regulations. 

For this pilot process, the AD sponsoring offices must do the following: 

• New profiles of AD travelers must be created by the state ConcurGov Security 

Administrator in accordance with ConcurGov Administrator User Profile – Casual Hire, 

using the ConcurGov Profile Maintenance Form (Attachment 1). 
 

 

 

 

• Each state has a designated routing list named “Casual Hire” which will need to be 

populated with the appropriate reviewer and approver names for casual hires by the State 

FATA 6. 

• Sponsoring office Security Admins will need to update the casual hires’ profiles to ensure 

their documents properly route through the CPC. 

• When Travel Arrangers create a travel authorization for an AD there must be a specific 

naming convention entered to identify the trip as AD travel. Naming convention to be 

used in the Trip Name field of the ConcurGov voucher is: 

AD_Last Name, First Name_ Date_Incident Name (e.g., AD_BEAR, 

SMOKEY_07.12.XX_HILL FIRE). Date will represent last day of assignment. 

• When Casual Payment Center contacts field offices for Concur Travel specifically, 

communication will come from CasualPayTravel@blm.gov. 

• When requesting to create profiles for new ADs, sponsoring offices must ensure that 

Casual Hire/AD is noted on the ConcurGov Profile Maintenance Form (Attachment 1) 

and Routing List is specified as “Casual Hires” prior to the supervisor signature and 

delivery to the ConcurGov Security Administrator. 

Timeframe: Actions required in this IM are in effect from May 1, 2024, to the end of the pilot 

program. 

Budget Impact: None 

Background: The Assistant Director, Fire and Aviation, National Operations Center (NOC) and 

HQ700 have worked together to agree to pilot auditing travel vouchers for AD employees at the 

Casual Payment Center for 120 days beginning May 1, 2024. This pilot and program, if 

successful, will provide the Bureau of Land Management (BLM) AD community with a single 

location to call if they have questions. 

Manual/Handbook Sections Affected: BLM Standards for Fire Business Management 

Coordination: This memorandum has been coordinated with the Division of Budget & 

Evaluation (FA-400) and the BLM NOC. 
 

 

 

 

Contact: David Burley, Program Analyst, Division of Budget and Evaluation, Fire and 

Aviation, (208) 387-5420 or Rebecca Endicott, Center Manager, DOI Casual Payment Center, 

(208) 387-5777. 

Signed by: Authenticated by: 

Grant Beebe Karen Jackson 

Assistant Director, Fire and Aviation Records Administrator 

Attachments: 

1 - ConcurGov Profile Maintenance Form (1p) 

Distribution: 

BLM_State_Directors 

BLM_FA_FLT 

BLM_FA_FBMG 

BLM_FA_FOG 

BLM_FA_FATE 

Dave Burley (FA400) 

Rebecca Endicott (FA410) 

Joseph Allen Steward (OC600) 

Jacquelyn Grenfell (OC620) 

Cara Mollenkopf (OC623)