**SEAT BASE**

**INSPECTION AND EVALUATION FORM**

**Purpose:**

The intent of this inspection and evaluation form is to provide the unit a tool to help them monitor key elements of their SEAT operations. The evaluation form incorporates visual inspections, one-on-one surveys with agency and base personnel, commendations and recommendations.

The form covers the following aspects of SEAT operations:

· SEAT Managers

· Using Agency Responsibilities

· Fixed Wing Base Operator

· Pilot and Loader Responsibilities

**Measurable Elements backed by Policy:**

Key monitoring elements developed for each aspect listed above are backed by policy developed in the ISOG or the SEAT contracts.  The policy reference section is listed by each of the monitoring elements to help with the evaluation process

**Evaluators:**

This is a great tool that can be used by a wide variety of evaluators:

· A SEAT Coordinator (SECO) working in a geographical area.

· Agency overhead using it to spot check their own SEAT program.

· A SEAT Manager checking their operation, or used in an exit interview.

· Members of an Aviation Inspection Team

**Trigger Points:**

Some of the more common trigger points for requesting this evaluation form to be completed are:                   

-The SEAT operation is rapidly expanding and you need to make sure key 

             elements are still functioning properly. 

· SEATs are operating out of mobile bases with limited agency oversight.

· The SEAT operation is experiencing frequent turn over with contractor personnel and SEAT Managers.

· Multiple fires on a unit, aviation oversight being stretched thin. 

**Routing:**

This evaluation form will be used by SECOs mobilized at the national level.  SECOs will send copies to the state of regional level aviation managers as well as the National SEAT Program Manager.  

The form can also be used at a local level by anyone involved in a SEAT operation, and routed in-house to the appropriate level for review.

**Aircraft Resources on Base:**

**Overhead on Base:**

**SEAT MANAGER POSITIONS REVIEW**

**Do all  SEAT Managers have their agency qualification card (Red Card) with them?**

*(Chapter 2, Section IV,  SEAT Manger:  Qualifications Documentations)*

**Are all SEAT Managers adhering to the ISOG dress code ?**

*(Chapter 2,  Section IV, F. SEAT Manager Dress Code)*

**Do all SEAT Managers have the required guides, forms and reference materials identified by the ISOG ?**

*(Chapter 2,  Section IV,  H. Mandatory Guides, Reference Material and Forms)*

**Are the required ISOG forms with the current year being completed ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**Do the SEAT Managers have all the required intelligence posted or available at the SEAT base ?***(Chapter 3, Section IV, D. Required Intelligence Posted at the SEAT Base)*

**What elements are being covered each day in the morning briefing ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**Are After Action Reviews (AAR) or de-briefings being conducted on the base ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**Are the SEAT Managers conducting SIMS during periods of low fire activity ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**USING AGENCY RESPONSIBILITIES**

*All question related to the using agencies responsibilities are referenced in:*

*(Chapter 3, Section IV,  C. Required Elements for All SEAT Bases)*

**Did the agency provide the SEAT Manager with an initial briefing about the SEAT base location and operational procedures ?**

**What type of agreement has been made by the agency to use the space and  facilities the SEAT base is located on.**

**Has the agency identified any possible security concerns with the base ?**

**Is a crash rescue plan in place for the SEAT base ?**

**Is there an agency plan in place for a hazardous materials spill ?**

**Does the agency have adequate facilities and logistical support in place to ensure the welfare and safety of personnel assigned to the base ?**

**Has a jettison area been established for the SEAT base ?**

**Does the agency have VHF-AM radios available for the SEAT Managers to monitor the RAMP frequency ?**[  ]  Yes       [  ]  No

**What procedures are in place to provide the SEAT Managers the daily intelligence they need to perform their morning briefing ?**

**FIXED WING BASE OPERATOR (FBO) REVIEW**

**How often do the SEAT Managers interface or communicate with the FBO ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**What best describes the working relationship with the FBO and the SEAT base operations:**

**PILOT / LOADER  REVIEW**

**How do the pilots feel about the quality of the initial briefing they received from their SEAT Manager ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**How do the pilots feel about the quality of the daily morning briefing ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**What type of  information is given on an aircraft dispatch  ?**

*(Chapter 3, Section I, Introduction)*

**What is the general feedback from the field on pilot performance ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**Are the loaders checking each batch of mixed retardant with a refractometer ?**

**[  ] Yes   [  ] No***(Contract:  B7.7.10 (Support /Service Vehicle Requirements)*

**What is the overall appearance of the RAMP area ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

**COMMENDATION AND RECOMMENDATION SECTION**

**SEAT MANAGER POSTION REVIEW:**

**USING AGENCY RESPONSIBILITIES REVIEW:**

**FIXED WING BASE OPERATOR (FBO) REVIEW:**

**PILOT / LOADER  REVIEW:**