Federal Register / Vol. 74, No. 108 / Monday, June 8, 2009 / Notices 27117 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All NSA/CSS and DIA civilian 

employees, military assignees, and 

dependents who perform travel, 

Temporary Duty (TDY) or Permanent 

Change of Station (PCS); public and 

private sector individuals traveling 

under invitational travel orders, and 

other DoD activities supported by DIA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records relating to official travel of 

individuals, including, orders, travel 

vouchers, travel itineraries, 

transportation requests, claim data, 

travel charge card, Requests for Travel 

Authorization (RTA)/Expense Report, 

and direct deposit information. Records 

may contain individual’s name, Social 

Security Number (SSN), organizational 

designator, office phone numbers and 

home address. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapter 57, Travel, 

Transportation and Subsistence; 10 

U.S.C. Chapter 157, Transportation; 37 

U.S.C. Section 411, Travel and 

Transportation Allowances: 

Administrative Provisions; Chapters 

300–304 of 41 CFR, the Federal Travel 

Regulations and E.O. 9397 (SSN). 

PURPOSE(S): 

Records are used in administering the 

travel program, managing and tracking 

funds, and accounting for employee 

status for pay and leave, while on travel. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: To Federal 

agency or private sector organizations 

employing the traveler for funds control, 

personnel administration, or program 

management purposes. 

To banking establishments for the 

purpose of facilitating direct deposit 

and to confirm billing or expense data. 

To Government and private sector 

entities to provide for or facilitate 

transportation, lodging, relocation or 

related travel services. 

To Federal, State, and Local 

government agencies for taxing, audit, 

or oversight purposes. 

To any entity or individual under 

contract with NSA/CSS for the purpose 

of providing travel-related services. 

To any party, counsel, representative, 

and/or witness, in any legal proceeding, 

where pertinent, to which DoD is a 

party before a court or administrative 

body (including, but not limited to, the 

Equal Employment Opportunity 

Commission and Merit System 

Protection Board). 

The DoD ‘Blanket Routine Uses’ 

published at the beginning of the NSA/ 

CSS’s compilation of record systems 

also apply to this record system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By name and/or Social Security 

Number (SSN). 

SAFEGUARDS: 

Buildings are secured by a series of 

guarded pedestrian gates and 

checkpoints. Access to facilities is 

limited to security-cleared personnel 

and escorted visitors only. Within the 

facilities themselves, access to paper 

and computer printouts are controlled 

by limited-access facilities and lockable 

containers. Access to electronic means 

is controlled by computer password 

protection. 

RETENTION AND DISPOSAL: 

Records are retained for 6 years then 

destroyed. Records are destroyed by 

pulping, burning, shredding, erasure or 

destruction of magnet medial. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief Corporate Travel Service, 

National Security Agency/Central 

Security Service, 9800 Savage Road, Ft. 

George G. Meade, MD 20755–6000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

records about themselves are contained 

in this record system should address 

written inquiries to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, 9800 Savage Road, 

Suite 6248, Ft. George G. Meade, MD 

20755–6248. 

Written inquires should include 

individual’s full name, address, and 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the National Security 

Agency/Central Security Service, 

Freedom of Information Act/Privacy Act 

Office, 9800 Savage Road, Suite 6248, 

Ft. George G. Meade, MD 20755–6248. 

Written inquires should include 

individual’s full name, address, and 

telephone number. 

CONTESTING RECORD PROCEDURES: 

The NSA/CSS rules for contesting 

contents and appealing initial 

determinations are published at 32 CFR 

part 322 or may be obtained by written 

request addressed to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, Suite 6248, Ft. 

George G. Meade, MD 20755–6248. 

RECORD SOURCE CATEGORIES: 

Information is collected from the 

individual and the individual’s 

supervisor, from the hiring activity’s 

personnel office, and from travel and 

expense forms. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Investigatory material compiled for 

law enforcement purposes, other than 

material within the scope of subsection 

5 U.S.C. 552a(j)(2), may be exempt 

pursuant to 5 U.S.C. 552a(k)(2). 

However, if an individual is denied any 

right, privilege, or benefit for which he 

would otherwise be entitled by Federal 

law or for which he would otherwise be 

eligible, as a result of the maintenance 

of such information, the individual will 

be provided access to the information 

exempt to the extent that disclosure 

would reveal the identity of a 

confidential source. Note: When 

claimed, this exemption allows limited 

protection of investigative reports 

maintained in a system of records used 

in personnel or administrative actions. 

Records maintained solely for 

statistical research or program 

evaluation purposes and which are not 

used to make decisions on the rights, 

benefits, or entitlement of an individual 

except for census records which may be 

disclosed under 13 U.S.C. 8, may be 

exempt pursuant to 5 U.S.C. 552a(k)(4). 

An exemption rule for this record 

system has been promulgated according 

to the requirements of 5 U.S.C. 

553(b)(1), (2), and (3), (c) and (e) and 

published in 32 CFR part 322. For 

additional information contact the 

system manager. 

[FR Doc. E9–13264 Filed 6–5–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0077] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Logistics Agency, DoD. 


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27118 Federal Register / Vol. 74, No. 108 / Monday, June 8, 2009 / Notices 

ACTION: Notice to Amend a System of 

Records. 

SUMMARY: The Defense Logistics Agency 

is proposing to amend a system of 

records notice in its existing inventory 

of record systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective without further notice on July 

8, 2009 unless comments are received 

which would result in a contrary 

determination. 

ADDRESSES: Chief Privacy and FOIA 

Officer, Headquarters, Defense Logistics 

Agency, Attn: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Lewis Oleinick at (703) 767–6194. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency’s system of 

record notices subject to the Privacy Act 

of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendment is not within the 

purview of subsection (r) of the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

which requires the submission of new 

or altered systems reports. 

Dated: June 2, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

S500.10 

SYSTEM NAME: 

Personnel Security Files (August 11, 

2006, 71 FR 46201). 

CHANGES: 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with ‘‘All 

civilian employees, military personnel 

and contractors who have been the 

subject of a personnel security 

investigation pertaining to their 

qualifications and eligibility to occupy 

sensitive positions, perform sensitive 

duties, or for access to classified 

information.’’ 

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Personnel Security Division, DLA 

Enterprise Support, Defense Logistics 

Agency, Attn: DES–SC, 8725 John J. 

Kingman Road, Stop 6220, Fort Belvoir, 

VA 22060–6221; and the Personnel 

Security Specialists of the DLA field 

activities. Official mailing addresses are 

published as an appendix to DLA’s 

compilation of systems of records 

notices.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, Attn: DGA, 8725 John 

J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

Requests should contain the subject 

individual’s full name, Social Security 

Number (SSN), date and place of birth, 

current address, and telephone 

number.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

Requests should contain the subject 

individual’s full name, Social Security 

Number(SSN), date and place of birth, 

current address, and telephone number. 

In addition, the requester must 

provide a notarized statement or an 

unsworn declaration made in 

accordance with 28 U.S.C. 1746, in the 

following format. The unsworn 

declaration statement must be signed 

and dated. 

If executed within the United States, 

its territories, possessions, or 

commonwealths the statement must 

read: ‘I declare under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’ 

If executed outside the United States, 

its territories, possessions, or 

commonwealths the statement must 

read: ‘I declare under penalty of perjury 

under the laws of the United States of 

America that the foregoing is true and 

correct. Executed on (date). 

(Signature).’ ’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

DLA rules for accessing records, for 

contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221.’’ 

* * * * * 

S500.10 

SYSTEM NAME: 

Personnel Security Files. 

SYSTEM LOCATION: 

Public Safety Office, Headquarters, 

Defense Logistics Agency, 8725 John J. 

Kingman Road, Stop 6220, Fort Belvoir, 

VA 22060–6221 and Public Safety 

Offices of the Defense Logistics Agency 

Field Activities. Official mailing 

addresses are published as an appendix 

to DLA’s compilation of systems of 

records notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All civilian employees, military 

personnel and contractors who have 

been the subject of a personnel security 

investigation pertaining to their 

qualifications and eligibility to occupy 

sensitive positions, perform sensitive 

duties, or for access to classified 

information. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number, home address and telephone 

number, and personal history 

statements; evidence of security 

eligibility determinations and security 

clearances granted to individuals; report 

of investigation conducted by 

investigative agencies and 

organizations; and certifications of 

security briefings and debriefings signed 

by individuals. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 136, Under 

Secretary of Defense for Personnel and 

Readiness; E.O. 10450, Security 

Requirements for Government 

Employment; E.O. 12958, Classified 

National Security Information; DoD 

Regulation 5200.2, DoD Personnel 

Security Program; and E.O. 9397 (SSN). 

PURPOSE(S): 

Records are used for the purpose of 

determining suitability, eligibility, or 

qualifications for Federal civilian 

employment, Federal contracts, or 

access to classified information. DLA 

Security Managers, supervisors, and 

management officials use the records to 

determine whether an individual is 

eligible to occupy a sensitive position 

and/or have been cleared for or granted 

access to classified information. 


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Federal Register / Vol. 74, No. 108 / Monday, June 8, 2009 / Notices 27119 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘‘Blanket Routine Uses’’ 

apply to this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records may be stored on paper and/ 

or electronic storage media. 

RETRIEVABILITY: 

Records are retrieved alphabetically 

by subject individual’s name and Social 

Security Number (SSN). 

SAFEGUARDS: 

Access is limited to those individuals 

who require the records for the 

performance of their official duties. 

Paper records are maintained in 

buildings with controlled or monitored 

access. During non-duty hours, records 

are secured in locked or guarded 

buildings, locked offices, and/or locked 

or guarded cabinets. The electronic 

records system employs user 

identification and password or smart 

card technology protocols. 

RETENTION AND DISPOSAL: 

Records of security eligibility 

determinations, evidence of security 

clearances and related documents are 

retained as long as the person is 

employed or assigned to DLA. After the 

person leaves DLA, the reports are 

placed in an inactive file for two years, 

and then destroyed. Reports of 

investigations are destroyed 90 days 

after a security eligibility determination 

is made. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Personnel Security Division, 

DLA Enterprise Support, Defense 

Logistics Agency, Attn: DES–SC, 8725 

John J. Kingman Road, Stop 6220, Fort 

Belvoir, VA 22060–6221; and the 

Personnel Security Specialists of the 

DLA field activities. Official mailing 

addresses are published as an appendix 

to DLA’s compilation of systems of 

records notices. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, Attn: DGA, 8725 John 

J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

Requests should contain the subject 

individual’s full name, Social Security 

Number (SSN), date and place of birth, 

current address, and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

Requests should contain the subject 

individual’s full name, Social Security 

Number (SSN), date and place of birth, 

current address, and telephone number. 

In addition, the requester must 

provide a notarized statement or an 

unsworn declaration made in 

accordance with 28 U.S.C. 1746, in the 

following format. The unsworn 

declaration statement must be signed 

and dated. 

If executed within the United States, 

its territories, possessions, or 

commonwealths, the statement must 

read: ‘‘I declare under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’’ 

If executed outside the United States, 

its territories, possessions, or 

commonwealths, the statement must 

read: ‘‘I declare under penalty of perjury 

under the laws of the United States of 

America that the foregoing is true and 

correct. Executed on (date). 

(Signature).’’ 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

RECORD SOURCE CATEGORIES: 

Information is provided by the record 

subject or from investigative reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Investigatory material compiled solely 

for the purpose of determining 

suitability, eligibility, or qualifications 

for Federal civilian employment, 

Federal contracts, or access to classified 

information may be exempt pursuant to 

5 U.S.C. 552a(k)(5), but only to the 

extent that such material would reveal 

the identity of a confidential source. 

An exemption rule for this system has 

been promulgated in accordance with 

the requirements of 5 U.S.C. 553(b)(1), 

(2) and (3)(c) and (e) and published in 

32 CFR part 323. For additional 

information contact the system manager. 

[FR Doc. E9–13269 Filed 6–5–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0076] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Logistics Agency, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Defense Logistics Agency 

proposes to alter a system of records 

notice in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on July 

8, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Privacy Act Officer, Headquarters, 

Defense Logistics Agency, Attn: DP, 

8725 John J. Kingman Road, Stop 2533, 

Fort Belvoir, VA 22060–6221. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Lewis Oleinick at (703) 767–6194. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system reports, as 

required by 5 U.S.C. 552a(r), of the 

Privacy Act of 1974, as amended, were 

submitted on June 1, 2009, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 


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