Federal Register / Vol. 74, No. 108 / Monday, June 8, 2009 / Notices 27119 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘‘Blanket Routine Uses’’ 

apply to this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records may be stored on paper and/ 

or electronic storage media. 

RETRIEVABILITY: 

Records are retrieved alphabetically 

by subject individual’s name and Social 

Security Number (SSN). 

SAFEGUARDS: 

Access is limited to those individuals 

who require the records for the 

performance of their official duties. 

Paper records are maintained in 

buildings with controlled or monitored 

access. During non-duty hours, records 

are secured in locked or guarded 

buildings, locked offices, and/or locked 

or guarded cabinets. The electronic 

records system employs user 

identification and password or smart 

card technology protocols. 

RETENTION AND DISPOSAL: 

Records of security eligibility 

determinations, evidence of security 

clearances and related documents are 

retained as long as the person is 

employed or assigned to DLA. After the 

person leaves DLA, the reports are 

placed in an inactive file for two years, 

and then destroyed. Reports of 

investigations are destroyed 90 days 

after a security eligibility determination 

is made. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Personnel Security Division, 

DLA Enterprise Support, Defense 

Logistics Agency, Attn: DES–SC, 8725 

John J. Kingman Road, Stop 6220, Fort 

Belvoir, VA 22060–6221; and the 

Personnel Security Specialists of the 

DLA field activities. Official mailing 

addresses are published as an appendix 

to DLA’s compilation of systems of 

records notices. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, Attn: DGA, 8725 John 

J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

Requests should contain the subject 

individual’s full name, Social Security 

Number (SSN), date and place of birth, 

current address, and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

Requests should contain the subject 

individual’s full name, Social Security 

Number (SSN), date and place of birth, 

current address, and telephone number. 

In addition, the requester must 

provide a notarized statement or an 

unsworn declaration made in 

accordance with 28 U.S.C. 1746, in the 

following format. The unsworn 

declaration statement must be signed 

and dated. 

If executed within the United States, 

its territories, possessions, or 

commonwealths, the statement must 

read: ‘‘I declare under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’’ 

If executed outside the United States, 

its territories, possessions, or 

commonwealths, the statement must 

read: ‘‘I declare under penalty of perjury 

under the laws of the United States of 

America that the foregoing is true and 

correct. Executed on (date). 

(Signature).’’ 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

RECORD SOURCE CATEGORIES: 

Information is provided by the record 

subject or from investigative reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Investigatory material compiled solely 

for the purpose of determining 

suitability, eligibility, or qualifications 

for Federal civilian employment, 

Federal contracts, or access to classified 

information may be exempt pursuant to 

5 U.S.C. 552a(k)(5), but only to the 

extent that such material would reveal 

the identity of a confidential source. 

An exemption rule for this system has 

been promulgated in accordance with 

the requirements of 5 U.S.C. 553(b)(1), 

(2) and (3)(c) and (e) and published in 

32 CFR part 323. For additional 

information contact the system manager. 

[FR Doc. E9–13269 Filed 6–5–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0076] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Logistics Agency, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Defense Logistics Agency 

proposes to alter a system of records 

notice in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on July 

8, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Privacy Act Officer, Headquarters, 

Defense Logistics Agency, Attn: DP, 

8725 John J. Kingman Road, Stop 2533, 

Fort Belvoir, VA 22060–6221. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Lewis Oleinick at (703) 767–6194. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system reports, as 

required by 5 U.S.C. 552a(r), of the 

Privacy Act of 1974, as amended, were 

submitted on June 1, 2009, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 


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27120 Federal Register / Vol. 74, No. 108 / Monday, June 8, 2009 / Notices 

Dated: June 1, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, DoD. 

S500.20 

SYSTEM NAME: 

Defense Logistics Agency Criminal 

Incident Reporting System Records 

(January 22, 2009, 74 FR 4006). 

CHANGES: 

* * * * * 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Delete entry and replace with ‘‘Parts 

of this system may be exempt pursuant 

to 5 U.S.C. 552a(k)(2) if the information 

is compiled and maintained by a 

component of the agency that performs 

as its principal function any activity 

pertaining to the enforcement of 

criminal laws. 

An exemption rule for this system has 

been promulgated in accordance with 

the requirements of 5 U.S.C. 553(b)(1), 

(2), and (3)(c) and (e) and is published 

at 32 CFR part 323. For more 

information contact the system 

manager.’’ 

* * * * * 

S500.20 

SYSTEM NAME: 

Defense Logistics Agency Criminal 

Incident Reporting System Records. 

SYSTEM LOCATION: 

Enterprise Data Center East, 8180 

Green Meadows Drive, Lewis Center, 

OH 43035–9605. Records may also be 

maintained within the DLA Offices that 

use these records in the performance of 

their official duties located at 

Headquarters, Defense Logistics Agency, 

8725 John J. Kingman Road, Fort 

Belvoir, VA 22060–6221 and the DLA 

Field Activities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Civilian and military personnel of 

DLA, contractor employees, and other 

persons who have committed or are 

suspected of having committed, any 

criminal act (felony or misdemeanor) or 

any violations of laws, regulations, or 

ethical standards on DLA controlled 

activities or facilities; or outside of those 

areas in cases where DLA is or may be 

a party of interest. Individuals or 

companies who purchase or seek to 

purchase excess or surplus personal 

property from the Department of 

Defense (DOD) where that property is 

either U.S. Mention List or Commerce 

Control List property. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, address and 

telephone number, Reports of 

Preliminary Inquiry, Criminal 

Information Reports, Reports of Referral, 

Reports of Investigation, Police Incident 

Reports, Trade Security Controls 

Assessment Records, Reports of Post 

Sale Investigation, Crime Vulnerability 

Assessments, Response to Leads, 

Reports of Outreach, Reports of 

Corrective Action, Commander or 

Director’s Reports of Corrective Action, 

invoices, sales contracts, messages, 

statements of witnesses, subjects, and 

victims, photographs, laboratory reports, 

data collection reports, and other related 

papers by DLA Investigators, Security 

Officers, Federal, State, and local law 

enforcement and investigative agencies. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Omnibus Crime Control Act of 

1994; Section 21, Internal Security Act 

of 1950 (Pub. L. 831, 81st Congress); 

DOD Directive 5105.22, Defense 

Logistics Agency (32 CFR part 359); 

DOD Directive 5105.42, Defense 

Security Service (32 CFR part 361); DOD 

Directive 7730.47, Defense IncidentBased Reporting System; DOD 

Instruction 2030.8, Trade Security 

Controls on DOD Excess and Surplus 

Personal Property; DOD Instruction 

5240.4, Reporting of Counterintelligence 

and Criminal Violations; DOD 

Instruction 5505.2, Criminal 

Investigations of Fraud Offenses; 28 

U.S.C. 534, Uniform Federal Crime 

Reporting Act; 18 U.S.C. 922, Brady 

Handgun Violence Prevention Act of 

1994; 42 U.S.C. 10601,Victim Rights and 

Restitution Act of 1990; 10 U.S.C. 1562, 

Database on Domestic Violence 

Incidents and E.O. 9397 (SSN). 

PURPOSE(S): 

Information in this system is used by 

DLA Office of Investigations, DLA 

Offices of Public Safety, and the DLA 

Office of General Counsel personnel to 

monitor progress of cases and to 

develop non-personal statistical data on 

crime and criminal investigative 

support for the future. DLA General 

Counsel also uses data to review cases, 

determine proper legal action, and 

coordinate on all available remedies. 

Information is released to DLA 

managers who use the information to 

determine actions required to correct 

the causes of loss and to take 

appropriate action against DLA 

employees or contractors in cases of 

their involvement. Records are also used 

by DLA to monitor the progress of 

investigations, identify crime conducive 

conditions, and prepare crime 

vulnerability assessments/statistics. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DOD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To Federal, State, and local agencies 

having jurisdiction over or investigative 

interest in the substance of the 

investigation, for corrective action, 

debarment, or reporting purposes. 

To Government contractors 

employing individuals who are subjects 

of an investigation. 

To DLA contractors or vendors when 

the investigation pertains to a person 

they employ or to a product or service 

they provide to DOD when disclosure is 

necessary to accomplish or support 

corrective action. 

The DOD ‘‘Blanket Routine Uses’’ also 

apply to this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

media. 

RETRIEVABILITY: 

Hardcopy records filed 

chronologically by DLA case number 

and cross-indexed to individual or file 

name. Automated records are retrievable 

by name of the individual or firm, DLA 

case number, DLA Field Activity 

number or activity code, or keyword. 

SAFEGUARDS: 

Physical entry is restricted by the use 

of guards, locks, and administrative 

procedures. Computer terminals are 

password controlled with systemgenerated, forced password-change 

protocols or also equipped with ‘‘Smart 

Card’’ technology that requires the 

insertion of an embedded identification 

card and entry of a personal 

identification number (PIN). In addition, 

computer screens lock after a preset 

period of inactivity with re-entry 

controlled by passwording. DCIRS is 

also password controlled. Access to the 

database is limited to those DLA 

personnel who require the records in 

the performance of their official duties. 

Employees are periodically briefed on 

their responsibilities regarding privacy 

information. All individuals granted 

access to DCIRS is to have taken 

Information Assurance and Privacy Act 

training. Records and computerized files 

are maintained in areas accessible only 

to the DLA OI, DLA Offices of Public 


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Federal Register / Vol. 74, No. 108 / Monday, June 8, 2009 / Notices 27121 

Safety, and the DLA General Counsel 

personnel. 

RETENTION AND DISPOSAL: 

Disposition pending. Until the 

National Archives and Records 

Administration has approved the 

retention and disposal of these records, 

treat them as permanent. 

SYSTEM MANAGER(S) AND ADDRESS: 

Staff Director, DLA Office of 

Investigations, Headquarters, Defense 

Logistics Agency, 8725 John J. Kingman 

Road, Stop 2358, Fort Belvoir, VA 

22060–6221. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Privacy Act Office, Headquarters, 

Defense Logistics Agency, Attn: DGA, 

8725 John J. Kingman Road, Stop 2533, 

Fort Belvoir, VA 22060–6221. 

Individual must provide full name, 

current address and telephone numbers. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, Attn: DGA, 8725 John J. 

Kingman Road, Stop 2533, Fort Belvoir, 

VA 22060–6221. 

Individual must provide full name, 

current address and telephone numbers. 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Stop 2533, Fort Belvoir, VA 22060– 

6221. 

RECORD SOURCE CATEGORIES: 

Reports of Preliminary Inquiry, 

Criminal Information Reports, Reports 

of Referral, Reports of Investigation, 

Police Incident Reports, Trade Security 

Controls Assessment Records, Reports 

of Post Sale Investigation, Crime 

Vulnerability Assessments, Response to 

Leads, Reports of Outreach, Reports of 

Corrective Action, Commander or 

Director’s Reports of Corrective Action, 

invoices, sales contracts, messages, 

statements of witnesses, subjects, and 

victims, photographs, laboratory reports, 

data collection reports, and other related 

papers, by DLA Investigators, Security 

Officers, Federal, State, and local law 

enforcement and investigative agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Parts of this system may be exempt 

pursuant to 5 U.S.C. 552a(k)(2) if the 

information is compiled and maintained 

by a component of the agency that 

performs as its principle function any 

activity pertaining to the enforcement of 

criminal laws. 

An exemption rule for this system has 

been promulgated in accordance with 

the requirements of 5 U.S.C. 553(b)(1), 

(2), and (3)(c) and (e) and is published 

at 32 CFR part 323. For more 

information contact the system manager. 

[FR Doc. E9–13270 Filed 6–5–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0078] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Logistics Agency, DoD. 

ACTION: Notice to Amend a System of 

Records. 

SUMMARY: The Defense Logistics Agency 

is proposing to amend a system of 

records notice in its existing inventory 

of record systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective without further notice on July 

8, 2009 unless comments are received 

which would result in a contrary 

determination. 

ADDRESSES: Chief Privacy and FOIA 

Officer, Headquarters Defense Logistics 

Agency, Attn: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Lewis Oleinick at (703) 767–6194. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency’s system of 

record notices subject to the Privacy Act 

of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendment is not within the 

purview of subsection (r) of the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

which requires the submission of new 

or altered systems reports. 

Dated: June 2, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

S153.20 

SYSTEM NAME: 

Automated Listing of Eligibility and 

Clearances (ALEC) (June 4, 2007, 72 FR 

30787). 

CHANGES: 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, Attn: DGA, 8725 John 

J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

‘‘Inquiry should contain the 

individual’s full name, Social Security 

Number, current address, and telephone 

number.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

Inquiry should contain the 

individual’s full name, Social Security 

Number (SSN), current address, and 

telephone number.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

DLA rules for accessing records, for 

contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221.’’ 

* * * * * 

S153.20 

SYSTEM NAME: 

Automated Listing of Eligibility and 

Clearances (ALEC). 

SYSTEM LOCATION: 

Defense Logistics Agency (DLA) 

Enterprise Data Center (EDC) in 

Columbus, OH, 43218–3990. HQ DLA, 

the DLA Field Activities, and the DLA 

Enterprise Support have on-line access 


cprice-sewell on PRODPC61 with NOTICES