CHARGE CARDS CHAPTER 5

Release Date: April 2020 60 

Top of the Document

1 FIREFIGHTER CHARGE CARD CHEAT SHEET

2 
CHARGE CARDS CHAPTER 5

Release Date: April 2020 61 

Top of the Document

BLM CHARGE CARD DOCUMENTATION FOR FIRE & ALL-HAZARD PURCHASES 

INDIVIDUAL TRAVEL PAID WITH TRAVEL CARD

Transaction Supporting Documentation

Travel (hotel, transportation, etc.)

 Purpose, Place, Period of time

 Itemized Receipts

 Resource Order you were ordered under (O, E, C, A)

TRAVEL FOR OTHERS – FIRE EMERGENCY CARD (CREW CHIEF)

Transaction Supporting Documentation

Lodging (your own crew) 

Each individual with a travel charge card 

shall pay for their own lodging (see travel 

card section above).

 Resource Order they were ordered under (O, E, C, A)

 Itemized Receipts – Each name must be listed

Lodging (for other than your own crew)

For individuals without a Government 

Travel card only. 

 Resource Order they were ordered under (O, E, C, A)

 Itemized Receipt – Each name must be listed

Meals procured for YOUR crew 

Each individual with a travel charge card 

must pay for their own meals.

 Resource Order they were ordered under (O, E, C, A)

 Itemized receipt, type of meal (B/L/D), Number of meals, 

List of names

Cost must stay with-in the meal allowance for each meal.

Exceptions: see “Feeding the Firefighter”

A gratuity is allowable up to 15% unless a higher rate is 

clearly stated by the establishment for large groups.

Meals Procured for an incident (local buying 

team) 

Meal Orders exceeding $10,000 require a 

warranted CO

 Resource Order (S#)

 Itemized receipt – Date and type (B/L/D/S) of meals 

provided and signature of receipt 

 Individual names not required for Meal Authorization 

Form containing details of order.

Cost for meals must stay with-in the allowance for each 

meal unless negotiated by a warranted Contracting 

Officer

Incident Purchases (for those cardholders 

who do not possess a red purchase card)

 Resource Order (S#)

 Itemized Receipt

 Waybill and/or signature of receipt (if applicable)

This card SHALL NOT be used for non-incident 

purchases, including ESR and Rx.

PURCHASE CARD

Transaction Supporting Documentation
CHARGE CARDS CHAPTER 5

Release Date: April 2020 62 

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Purchases

 Resource Order (S#)

 Itemized Receipt

 Waybill and/or signature of receipt (if applicable)

PURCHASE CARD (continued)

Transaction Supporting Documentation

IT Related – coordination with local unit IT 

is required (includes telecommunications 

and radio equipment)

 Resource Order (S#)

 Itemized Receipt

 Rental computers should be procured under the Forest 

Service BPA

 DI-105

Agency Provided Medical Care (APMC)

APMC should be the exception. Follow the 

guidelines in SIIBM.

 M# is required, serves as resource request number and is 

maintained by agency finance personnel. One number 

issued per medical incident

 Prescriptions require a Resource Order (S#) and itemized 

receipt with signature of receipt.

Commissary

 Resource Order (S#)

 Itemized Receipt

 Employee name, crew/engine identifier

 Waybill, Commissary Issuance sheet, and/or signature of 

receipt

Government Issued Property, Lost or 

Damaged

 Resource Order (S#)

 Itemized Receipt

 Waybill and/or signature of receipt (if applicable)

 Property Loss or Damage Form with appropriate level of 

approval

 Return of damaged property to home unit may be 

required (accountable/trackable/sensitive items)

Personal Property, Lost or Damaged  Claim must be filed – DO NOT replace with purchase card

 DO NOT replace with purchase card or authorize an S#.

Property (accountable or sensitive) – new 

procurement

 Resource Order (S#)

 Itemized Receipt

 DI-105

 Items considered accountable and sensitive require 

coordination and proper approval from the local unit 

Property Staff

Rental Car Damage 

-DOD Contract

 Resource Order (S# or E#)

 Claim is filed and handled by the employee’s home unit. 

 Refer to the terms of the agreement.
CHARGE CARDS CHAPTER 5

Release Date: April 2020 63 

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Fuel –

NOTE: VIPR contracted fuel vendors are 

required by their IBPA to accept charge 

cards when dispensing fuel at an incident.

This direction applies only to those 

situations where a contract vendor is not 

available (i.e., enroute to a fire).

Do Not Pay for Agency Fleet Fuel, Rental Car Fuel for 

your own rental (use travel card), or Privately Owned 

Vehicle (POV) Fuel with Purchase Card

 Final invoice will include an itemized list of all charges 

 Fuel procured on behalf of a contractor will be deducted 

from their invoice if appropriate

CORPORATE CARD

Transaction Supporting Documentation

BLM Corporate Card

Fire Use: Used to procure airline tickets for 

fire personnel during an incident. The 

corporate card is not to be used for rental 

cars, lodging or meals. 

Non-Fire Use: Used to procure airline tickets 

for employees who do not possess a 

government-issued travel card.

• Resource Order Number for each ticket

• Itinerary for each ticket

• Travel voucher (if available)