[Federal Register Volume 74, Number 108 (Monday, June 8, 2009)]
[Notices]
[Pages 27121-27122]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-13271]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0078]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
July 8, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense 
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: June 2, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S153.20

System name:
    Automated Listing of Eligibility and Clearances (ALEC) (June 4, 
2007, 72 FR 30787).

Changes:
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    ``Inquiry should contain the individual's full name, Social 
Security Number, current address, and telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, Social Security 
Number (SSN), current address, and telephone number.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S153.20

System name:
    Automated Listing of Eligibility and Clearances (ALEC).

System location:
    Defense Logistics Agency (DLA) Enterprise Data Center (EDC) in 
Columbus, OH, 43218-3990. HQ DLA, the DLA Field Activities, and the DLA 
Enterprise Support have on-line access

[[Page 27122]]

to the data concerning personnel under their jurisdiction.

Categories of individuals covered by the system:
    All DLA civilian and military personnel who have been found 
eligible for employment in a sensitive position or eligible for or 
granted a security clearance or access to information classified in the 
interests of national security.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), date of birth, 
place of birth (state), country, citizenship, job series, category, 
organization, servicing activity, employing activity, position 
sensitivity and determination date, type of investigation, 
investigating agency, date initiated and completed, periodic 
reinvestigation (PR) due date, eligibility and date, access and date, 
new investigation pending (type and date initiated), Non-Disclosure 
Agreement (NDA) executed and date, date of departure, and special 
accesses.

Authority for maintenance of the system:
    E.O. 10450, Security Requirements for Government Employment; E.O. 
10865, Safeguarding Classified Information Within Industry; E.O. 12333, 
United States Intelligence Activities; E.O. 12958, Classified National 
Security Information; DoD 5200.2-R, DoD Personnel Security Program; and 
E.O. 9397 (SSN).

Purpose(s):
    Records are collected and maintained for the purpose of 
centralizing eligibility and clearance information for use by all 
Defense Logistics Agency (DLA) Security Managers (listings are 
generated from ALEC in the form of a Record Activity Clearance 
Eligibility Listing (RACEL)). DLA Security Managers use the data to 
determine whether or not DLA employees are eligible for or occupy 
sensitive positions; whether they, or assigned military personnel, have 
been cleared for or granted access to classified information; and the 
level of such clearance or access, if granted.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To other Federal government agencies and Federal government 
contractors for the purpose of verifying clearance status and other 
clearance related information when necessary in the course of official 
business.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored on paper and/or electronic storage media.

Retrievability:
    Individual's name and/or Social Security Number (SSN).

Safeguards:
    Records are maintained in a secure, limited access, and monitored 
work area. Physical entry by unauthorized persons is restricted by the 
use of locks, guards, and administrative procedures. Access to personal 
information is restricted to those who require the records in the 
performance of their official duties. Access to computer records is 
further restricted by the use of passwords. All personnel whose 
official duties require access to the information are trained in the 
proper safeguarding and use of the information and received Information 
Assurance and Privacy Act training. Paper records are marked ``FOUO-
PRIVACY ACT PROTECTED DATA'' and stored in a locked container when not 
in use.

Retention and disposal:
    New listings are published monthly and prior listings are destroyed 
as soon as the new listings are verified, but in no case beyond 90 
days. Electronic records are purged two years after the individual 
departs DLA.

System manager(s) and address:
    Staff Director, Public Safety, DLA Enterprise Support, Attn: DES-S, 
8725 John J. Kingman Road, Stop 6220, Ft. Belvoir, VA 22060-6220, and 
Security Managers of all DLA Field Activities. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Office, Headquarters, Defense Logistics Agency, 
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Inquiry should contain the individual's full name, Social Security 
Number, current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, Social Security 
Number, current address, and telephone number.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Certificates of clearance or types of personnel security 
investigations previously completed by the Office of Personnel 
Management, the Defense Security Service, the Federal Bureau of 
Investigation, investigative units of the Army, Navy, Air Force, or 
other Federal agencies.

Exemptions claimed for the system:
    None.

[FR Doc. E9-13271 Filed 6-5-09; 8:45 am]
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