3996 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

information about themselves contained 

in this system of records should address 

inquiries to Defense Finance and 

Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications 

and Legislative Liaison, 8899 E. 56th 

Street, Indianapolis, IN 46249–1050. 

Written request should contain 

individual’s full name, Social Security 

Number (SSN), current address and 

telephone number.’’ 

* * * * * 

T7901a 

SYSTEM NAME: 

Standard Negotiable Instrument 

Processing System. 

SYSTEM LOCATION: 

Defense Information Systems Agency, 

Defense Enterprise Computing Center— 

Ogden, 7879 Wardleigh Road, Building 

891, Hill Air Force Base, UT 84056– 

5997. 

Defense Finance and Accounting 

Service—Indianapolis, 8899 E. 56th 

Street, Indianapolis, IN 46249–2700. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

United States Army Active and 

Reserve military members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number (SSN), home and mailing 

address, military branch of service, 

member’s status, check payment 

information such as check numbers, and 

payee names. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; Department of Defense 

Financial Management Regulation 

(DoDFMR) 7000.14–R, Volume 5; 5 

U.S.C. Sections 3512 and 3513 and E.O. 

9397 (SSN). 

PURPOSE(S): 

A processing system, designed to 

process checks for U.S. Army Active 

and Reserve military members. As a 

management tool it will produce reports 

for reconciliation of these checks. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the U.S. Department of the 

Treasury to provide information on 

check issues and electronic funds 

transfers. 

To Federal Reserve banks to distribute 

payments made through the direct 

deposit system to financial 

organizations or their processing agents 

authorized by individuals to receive and 

deposit payments in their accounts. 

The DoD ‘‘Blanket Routine Uses’’ 

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

Name, Social Security Number (SSN), 

and check number. 

SAFEGUARDS: 

Records are stored in an office 

building protected by guards, controlled 

screening, use of visitor registers, 

electronic access, and/or locks. Access 

to records is limited to individuals who 

are properly screened and cleared on a 

need to know basis in the performance 

of their duties. Passwords and digital 

signatures are used to control access to 

the system data, and procedures are in 

place to deter and detect browsing and 

unauthorized access. Physical and 

electronic access are limited to persons 

responsible for servicing and authorized 

to use the system. 

RETENTION AND DISPOSAL: 

Records may be temporary in nature 

and deleted when actions are 

completed, superseded, obsolete, or no 

longer needed. Other records may be cut 

off at the end of the payroll year, or 

destroyed up to 6 years and 3 months 

after cutoff. Records are destroyed by 

degaussing. 

SYSTEM MANAGER(S) AND ADDRESS: 

Defense Finance and Accounting 

Service—Indianapolis, Information 

Technology Directorate, Systems 

Manager, 8899 East 56th Street, 

Indianapolis, IN 46249–2700. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address inquiries to Defense 

Finance and Accounting Service, 

Freedom of Information/Privacy Act 

Program Manager, Corporate 

Communications and Legislative 

Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–1050. 

Written requests should contain 

individual’s full name, Social Security 

Number (SSN), current address, and 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

inquiries to Defense Finance and 

Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications 

and Legislative Liaison, 8899 E. 56th 

Street, Indianapolis, IN 46249–1050. 

Written request should contain 

individual’s full name, Social Security 

Number (SSN), current address, and 

telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 6760 E. Irvington 

Place, Denver, CO 80279–8000. 

RECORD SOURCE CATEGORIES: 

The individual, DFAS Defense Joint 

Military Payroll System, and the U.S. 

Army active and reserve members. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1224 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2009–OS–0005] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Finance and 

Accounting Service, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Defense Finance and 

Accounting Service proposes to alter a 

system of records notice in its inventory 

of record systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552(a)), as 

amended. The alterations add new 

locations, new category of individuals, 

new category of records and other 

administrative changes to the system 

notice. 

DATES: This action will be effective 

without further notice on February 23, 

2009 unless comments are received that 

would result in a contrary 

determination. 


rmajette on PRODPC74 with NOTICES
Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 3997 

ADDRESSES: Send comments to Ms. 

Linda Krabbenhoft, Freedom of 

Information Act/Privacy Act Program 

Manager, Defense Finance and 

Accounting Service, Corporate 

Communications and Legislative 

Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft, at (303) 589–3510. 

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service’s record system notices for 

record systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552(a)), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on January 13, 2009, to the 

House Committee on Government 

Reform, the Senate Committee on 

Homeland Security and Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’ dated 

December 12, 2000, 65 FR 239. 

Dated: January 13, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

T3020 

SYSTEM NAME: 

Living Disaster Recovery Planning 

System (LDRPS) (August 18, 2006, 71 

FR 47780). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Defense Finance and Accounting 

Service-Indianapolis, 8899 East 56th 

Street, Indianapolis, IN 46249–1460. 

(Physical location of database and 

server.) 

Defense Finance and Accounting 

Service-Columbus, 3990 East Broad 

Street, Columbus, OH 43218–2317. 

Defense Finance and Accounting 

Service-Cleveland, 1240 East 9th Street, 

Cleveland, OH 44199–2056. 

Defense Finance and Accounting 

Service-Arlington, 1851 South Bell 

Street, Crystal Mall #3, Arlington, VA 

22240–5291. 

Defense Finance and Accounting 

Service-Limestone, 27 Arkansas Road, 

Limestone, ME 04751–1500. 

Defense Finance and Accounting 

Service-Japan, Building 206, Unit 5220, 

APO AP 96328–5220. 

Defense Finance and Accounting 

Service-Europe, Unit #23122, APO AE 

09227. 

Defense Finance and Accounting 

Service-TSO Patuxent River, 22299 

Exploration Park Drive, Lexington Park, 

MD 20653–2051. 

Defense Finance and Accounting 

Service-TSO Pensacola, 250 Raby 

Avenue, Pensacola, FL 32509–5122. 

Defense Finance and Accounting 

Service-Rome, 325 Brooks Road, Rome, 

NY 13441–4527. 

Defense Finance and Accounting 

Service, DFAS-Texarkana, PO BOX 611, 

Texarkana, Texas 75505–6111.’’ 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

organization(s), DFAS organization 

element, assignment, employee ID, 

current work address, office and home 

telephone number(s), grade/rank, 

military branch of service, position title, 

job series, disability information and 

emergency point-of-contact name and 

telephone numbers.’’ 

* * * * * 

AUTHORITY: 

Delete entry and replace with ‘‘5 

U.S.C. 301, Departmental Regulations; 

DFAS Regulation 3020.26, Corporate 

Contingency Plan; DoDD 1400.31, 

Mobilization Management of the DoD 

Civilian Work Force; DoDI 1400.32, DoD 

Civilian Work Force Contingency and 

Emergency Planning Guidelines and 

Procedures; DoDI 3020.37, Continuation 

of Essential DoD Contractor Services 

During Crises and E.O. 12656, 

Assignment of Emergency Preparedness 

Responsibilities.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with ‘‘Paper 

Records and electronic storage media.’’ 

* * * * * 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Records are maintained in a controlled 

facility. Physical entry is restricted by 

the use of locks, guards, and is 

accessible only to authorized personnel. 

Access to records is limited to person(s) 

responsible for servicing the record in 

performance of their official duties and 

who are properly screened and cleared 

for need-to-know. Access to 

computerized data is restricted by 

passwords, which are changed 

periodically.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records are destroyed within 180 days 

after the recordkeeping copy has been 

produced or destroyed/deleted when 

dissemination, revision, or updating is 

completed. Records are destroyed by 

burning, shredding, or pulping hard 

copy records and degaussing electronic 

media.’’ 

* * * * * 

NOTIFICATION PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

FOIA/PA Program Manager, Defense 

Finance and Accounting Service, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individual should furnish full name, 

current DFAS organization element, 

current work address and work 

telephone number.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves in this 

system of records should address 

written inquiries to the FOIA/PA 

Program Manager, Defense Finance and 

Accounting Service, Corporate 

Communications and Legislative 

Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individual should furnish full name, 

current DFAS organization element, 

current work address and work 

telephone number.’’ 

* * * * * 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

DFAS rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from the Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150.’’ 

* * * * * 

T3020 

SYSTEM NAME: 

Living Disaster Recovery Planning 

System Records. 

SYSTEM LOCATION: 

Defense Finance and Accounting 

Service-Indianapolis, 8899 East 56th 

Street, Indianapolis, IN 46249–1460. 

(Physical location of database and 

server.) 


rmajette on PRODPC74 with NOTICES
3998 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

Defense Finance and Accounting 

Service-Columbus, 3990 East Broad 

Street, Columbus, OH 43218–2317. 

Defense Finance and Accounting 

Service-Cleveland, 1240 East 9th Street, 

Cleveland, OH 44199–2056. 

Defense Finance and Accounting 

Service-Arlington, 1851 South Bell 

Street, Crystal Mall #3, Arlington, VA 

22240–5291. 

Defense Finance and Accounting 

Service-Limestone, 27 Arkansas Road, 

Limestone, ME 04751–1500. 

Defense Finance and Accounting 

Service-Japan, Building 206, Unit 5220, 

APO AP 96328–5220. 

Defense Finance and Accounting 

Service-Europe, Unit #23122, APO AE 

09227. 

Defense Finance and Accounting 

Service-TSO Patuxent River, 22299 

Exploration Park Drive, Lexington Park, 

MD 20653–2051. 

Defense Finance and Accounting 

Service-TSO Pensacola, 250 Raby 

Avenue, Pensacola, FL 32509–5122. 

Defense Finance and Accounting 

Service-Rome, 325 Brooks Road, Rome, 

NY 13441–4527. 

Defense Finance and Accounting 

Service, DFAS-Texarkana, PO BOX 611, 

Texarkana, Texas 75505–6111. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All civilian and military individuals 

employed by the Defense Finance and 

Accounting Service; may also include 

civilian and military personnel of the 

Department of Defense and other 

Government agencies; may also include 

family members and other emergency 

points-of-contact and contractor 

organizations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, organization(s), DFAS 

organization element, assignment, 

employee ID, current work address, 

office and home telephone number(s), 

grade/rank, military branch of service, 

position title, job series, disability 

information and emergency point-ofcontact name and telephone numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; DFAS Regulation 3020.26, 

Corporate Contingency Plan; DoDD 

1400.31, Mobilization Management of 

the DoD Civilian Work Force; DoDI 

1400.32, DoD Civilian Work Force 

Contingency and Emergency Planning 

Guidelines and Procedures; DoDI 

3020.37, Continuation of Essential DoD 

Contractor Services During Crises and 

E.O. 12656, Assignment of Emergency 

Preparedness Responsibilities. 

PURPOSE(S): 

To provide DFAS with a standardized 

automated contingency planning 

process. Personal information in the 

system is used to publish organizational 

telephone directories/locators, recall 

personnel to place of duty when 

required, for use in emergency 

notification, and to perform relevant 

functions/requirements/actions 

consistent with managerial functions 

during an emergency/disaster. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To Federal, state, or local 

governments or civic organizations 

during actual emergencies, exercises, or 

continuity of operation tests for the 

purpose of responding to emergency 

situations. 

The DoD ‘‘Blanket Routine Uses’’ 

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper Records and electronic storage 

media. 

RETRIEVABILITY: 

Retrieved by individual’s name, by 

organization and by employee ID (which 

is a combination of individual’s first 

and last name). 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for need-to-know. Access to 

computerized data is restricted by 

passwords, which are changed 

periodically. 

RETENTION AND DISPOSAL: 

Records are destroyed within 180 

days after the recordkeeping copy has 

been produced or destroyed/deleted 

when dissemination, revision, or 

updating is completed. Records are 

destroyed by burning, shredding, or 

pulping hard copy records and 

degaussing electronic media. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director of Contingency Planning 

Division, Defense Finance and 

Accounting Service-Indianapolis, 8899 

East 56th Street, Indianapolis, IN 

46249–1460. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

FOIA/PA Program Manager, Defense 

Finance and Accounting Service, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individual should furnish full name, 

current DFAS organization element, 

current work address and work 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves in this 

system of records should address 

written inquiries to the FOIA/PA 

Program Manager, Defense Finance and 

Accounting Service, Corporate 

Communications and Legislative 

Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individual should furnish full name, 

current DFAS organization element, 

current work address and work 

telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from the Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

RECORD SOURCE CATEGORIES: 

Information is obtained from record 

subject. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1228 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0002] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Logistics Agency, DoD. 

ACTION: Notice to amend a system of 

records. 


rmajette on PRODPC74 with NOTICES