SCHEDULE A - SCHEDULE OF SUPPLIES/SERVICES 

CONTRACT NO. XXXXXXXXX 3 

SINGLE ENGINE AIR TANKER 

TABLE OF CONTENTS

SECTION A – REQUIREMENTS AND PRICES .............. 4

CONTRACT ACRONYMS ............................................................ 4

A1 CONTRACT REQUIREMENT ................................................. 5

A2 SCHEDULE FOR SERVICES AND PRICE/COSTS ....................... 7

SECTION B – TECHNICAL SPECIFICATIONS ........... 14

GENERAL REQUIREMENTS ........................................... 14

B1 SCOPE OF CONTRACT ........................................................ 14

B2 CERTIFICATIONS ................................................................ 14

B3 RESERVED ......................................................................... 15

B4 CONTRACTS, TASK ORDERS, AND MODIFICATIONS ........... 15

EQUIPMENT REQUIREMENTS ..................................... 15

B5 CONDITION OF EQUIPMENT ............................................... 15

B6 AIRCRAFT EQUIPMENT REQUIREMENTS ............................ 15

B7 AVIONICS REQUIREMENTS ................................................ 17

B8 FUEL SERVICE VEHICLE (FSV)-REQUIRED AND SEAT

SUPPORT VEHICLE (SSV)–OPTIONAL ................................. 19

PERSONNEL REQUIREMENTS ...................................... 22

B9 PILOT REQUIREMENTS ....................................................... 22

B10 PILOT QUALIFICATIONS ................................................... 22

B11 FLIGHT CREWMEMBERS DUTY AND FLIGHT LIMITATIONS

 ............................................................................................... 25

B12 PERSONNEL DUTY LIMITATIONS ..................................... 25

B13 MISSION CURRENCY AND PROFICIENCY .......................... 25

B14 MECHANIC REQUIREMENTS ............................................ 26

B15 MECHANIC QUALIFICATIONS .......................................... 26

B16 MECHANIC DUTY LIMITATIONS ...................................... 26

B17 FUEL SERVICE VEHICLE (FSV) AND SEAT SUPPORT 

VEHICLE (SSV) DRIVER REQUIREMENT AND QUALIFICATIONS.

 ............................................................................................... 26

B18 VEHICLE DRIVER DUTY LIMITATIONS ............................. 26

B19 RESERVED ....................................................................... 26

OPERATIONS ..................................................................... 26

B20 PILOT AUTHORITY AND RESPONSIBILITY ........................ 26

B21 FLIGHT OPERATIONS ....................................................... 27

B22 SECURITY OF AIRCRAFT AND EQUIPMENT ....................... 28

B23 PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR FLIGHT 

OPERATIONS ........................................................................... 28

B24 PPE FOR GROUND OPERATIONS ..................................... 29

B25 FUEL AND SERVICING REQUIREMENTS ............................ 29

B26 GENERAL - MAINTENANCE .............................................. 29

B27 AIRWORTHINESS DIRECTIVES (ADS), MANUFACTURER'S 

MANDATORY SERVICE BULLETINS (MMSBS), SERVICE 

LETTERS (SL) AND ADDITIONAL MAINTENANCE 

REQUIREMENTS. ...................................................................... 30

B28 MANUALS/RECORDS ....................................................... 30

B29 MAINTENANCE ................................................................ 30

B30 MAINTENANCE TEST FLIGHT .......................................... 31

B31 TIME BETWEEN OVERHAUL (TBO) AND LIFE-LIMITED 

PARTS ..................................................................................... 31

B32 WEIGHT AND BALANCE ................................................... 31

SECTION C-CONTRACT TERMS AND CONDITIONS

 ............................................................................................... 32

C1 CONTRACT CLAUSES ................................................. 32

CLAUSES INCORPORATED BY REFERENCE ................................ 32

CLAUSES INCORPORATED BY FULL TEXT .................................... 32

52.203-19 PROHIBITION ON CONTRACTING WITH ENTITIES 

THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY 

AGREEMENTS (JAN 2017) ...................................................... 32

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO 

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL 

ITEMS (JUL 2018) .................................................................. 34

52.216-18 ORDERING (OCT 1995) ........................................ 38

52.216-19 ORDER LIMITATIONS (OCT 1995) ........................ 38

52.216-22 INDEFINITE QUANTITY (OCT 1995) ..................... 39

52.222-42 ............................................................................... 39

1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011 ... 39

GENERAL CONTRACT TERMS AND CONDITIONS 40

C2 RESERVED ........................................................................ 40

C3 AIRCRAFT USE REPORT .................................................... 40

C4 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INVOICE PROCESSING PLATFORM (IPP) (APR 2013) .............. 41

C5 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS..... 41

C6 AIRCRAFT INSURANCE ..................................................... 41

C7 PROPERTY AND PERSONAL DAMAGE ............................... 41

C8 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING 

SYSTEM (DEC 2015) .............................................................. 42

C9 PRE-WORK MEETING ........................................................ 43

ADMINISTRATIVE MATTERS ....................................... 43

C10 PERSONNEL CONDUCT ................................................... 43

C11 SAFETY AND ACCIDENT PREVENTION ............................ 43

C12 MISHAPS ........................................................................ 44

C13 ECONOMIC PRICE ADJUSTMENT - FUEL .......................... 45

CONTRACT PERIOD AND RENEWAL ......................... 46

C14 CONTRACT PERIOD ........................................................ 46

C15 ORDERS FOR SERVICES .................................................. 46

C16 AUTHORIZED ORDERING OFFICIAL ................................. 47

C17 ADD/REMOVE AIRCRAFT/EQUIPMENT AFTER CONTRACT 

AWARD .................................................................................. 47

C18 AVAILABILITY REQUIREMENTS ...................................... 47

C19 SCHEDULE OF OPERATIONS AND REACTION TIME .......... 48

C20 MAINTENANCE DURING AVAILABILITY PERIOD ............ 48

C21 UNAVAILABILITY AND DAMAGES .................................. 48

MEASUREMENT AND PAYMENT ................................. 49

C22 DAILY AVAILABILITY .................................................... 49

C23 FLIGHT TIME .................................................................. 49

C24 MOBILIZATION/DEMOBILIZATION .................................. 49

C25 ADDITIONAL PAY ITEMS ................................................ 50

C26 GOVERNMENT MISCELLANEOUS CHARGES .................... 51

C27 RESERVED ...................................................................... 51

C28 EXHIBITS ........................................................................ 51
SCHEDULE A - SCHEDULE OF SUPPLIES/SERVICES 

CONTRACT NO. XXXXXXXXX 4 

SINGLE ENGINE AIR TANKER 

SECTION A – REQUIREMENTS AND PRICES 

Contract Acronyms 

AC Advisory Circular 

AD Airworthiness Directive 

AMS Aviation Management System 

A&P Airframe and Power plant 

APCO Association of Public-Safety Communications 

Officials 

AQD Acquisition Services Directorate 

ASM Aviation Safety Manager 

ASO Aviation Safety Office 

ASTM American Society for Testing and Material 

ATC Air Traffic Control 

AUR Aircraft Use Report 

CFR Code of Federal Regulations 

CO Contracting Officer 

COR Contracting Officer’s Representative 

COTR Contracting Officer’s Technical Representative 

CFR Code of Federal Regulations 

CTCSS Continuous Tone Coded Squelch System 

DM Degrees/Minutes/Decimal Minutes 

DOI Department of Interior 

DOT Department of Transportation 

ELT Emergency Locator Transmitter 

EPA Environmental Protection Agency 

ERG Emergency Response Guidebook 

FAA Federal Aviation Administration 

FAR Federal Acquisition Regulations 

FS Forest Service 

FSV Fuel Service Vehicle 

FTR Federal Travel Regulations 

GVW Gross Vehicle Weight 

GPM Gallons per Minute 

GPS Global Positioning System 

HIGE Hover-In-Ground Effect 

HOGE Hover-Out-Of-Ground Effect 

IAT Interagency aviation training 

IBC Interior Business Center 

ICAO International Civil Aviation Organization 

ICS Intercom System 

IFR Instrument Flight rules 

IP Institute of Petroleum 

IPP Invoice Processing Platform 

MMSB Manufacturer’s Mandatory Service Bulletins 

MTOW Maximum Takeoff Weight 

NFPA National Fire Protection Association 

NTSB National Transportation Safety Board 

NWCG National Wildfire Coordinating Group 

OAS Office of Aviation Services 

PA Public Address System 

PA Pressure Altitude 

PFD Personal Flotation Device 

PIC Pilot-In-Command 

PPE Personal Protective Equipment 

PSD Plastic Sphere Dispenser 

PSI Pounds per Square Inch 

PTT Push to Talk 

RFP Request for Proposals 

RPM Revolutions per Minute 

SEAT Single Engine Air Tanker 

SFI Safety Foundation Incorporated 

STEP Single-skid, Toe-In and Hover Exit/Entry 

Procedures 

SSV Seat Support Vehicle 

TBO Time Between Overhaul 

TSO Technical Service Order 

UL Underwriter’s Laboratory 

USDA United States Department of Agriculture 

VFR Visual Flight rules 

VNE Velocity Never Exceed 

VOX Voice Activation 

VSWR Voltage Standing Wave Ratio 
SECTION A - REQUIREMENTS AND PRICES 

CONTRACT NO. XXXXXXXXX 5 

SINGLE ENGINE AIR TANKER 

A1 Contract Requirement 

SEAT SERVICES – VARIOUS LOCATIONS 

The intent of the Government of this effort is to award multiple indefinite delivery indefinite quantity (IDIQ) contracts 

to acquire single engine air tanker (SEAT) aircraft services for the Bureau of Land Management (BLM), Bureau of 

Indian Affairs, (BIA), United States Forest Service (USFS) and other federal and state agencies as needed for the 

suppression of wildland fires. The Government may use these IDIQ contracts to fulfill any need for SEAT services 

for wildland fire suppression including task orders with very long or very short periods of performance, and task orders 

with options. When required by FAR 16.505, or as otherwise appropriate, task orders may be competed among the 

multiple IDIQ-holders. These task orders may be competed using a multitude of evaluation factors (see Exhibit 11). 

The relative weight of the price and any non-price evaluation factors will be included in the task order request for 

proposals. For some task order competitions, factors other than price may be given a greater weight than price. Each 

aircraft line item requires a primary and a relief flight crew, as well as a Fuel Service Vehicle (FSV). The Government 

may also have a need for a SEAT Support Vehicle (SSV) (or combination FSV/SSV). SSVs (if ordered) will be priced 

as an additional pay item as noted in the additional pay items table, and ordered when needed. The performance period 

for this IDIQ contract is five years. 

It is important to note that aircraft, flight crews and ground crews under this contract will be part of the national 

response framework for the suppression of wildland fires and may be dispatched at the direction of the Government 

to locations throughout the Lower 48 States. 

ITEM 1 DESCRIPTION: Type 3 Air Tanker equipped as specified in Section B. 

Aircraft Required: One (1) or more turbine powered (minimum 1220 SHP), Interagency Air 

Tanker Board (IAB) approved Type 3 Air Tanker equipped as specified in 

Section B. 

Fuel Service Vehicle: One fuel service vehicle (FSV) per aircraft equipped as specified in Section B. 

Crew Complement Required per Aircraft: One primary pilot with Level I or Level II endorsement, one relief pilot with 

Level I or Level II endorsement, one FSV driver/operator and one relief 

driver/operator. 

Reporting Locations: Various throughout the United States 

Minimum Aircraft Requirements: 

Must have a Standard and/or Restricted Airworthiness Certificate (see B2). 

Aircraft certified under 14 CFR 23 or 25 (See B2). 

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is 

provided from the current type certificate holder or supplemental type certificate holder. 

VFR, Day Only. 

Minimum tank capacity of 800 US gallons. 

Minimum payload of 6,900 pounds with IAB approved gate system installed, 1.5 hrs fuel and a 200 lb pilot 

at 7,000ft and 30° Celsius. 

Operational Endurance of at least one hour and 30 minutes (1.5 hours) at 75% power, with 6,900 pounds of 

retardant, and a 200-lb pilot. 

Never exceed (VNE) airspeed of at least 140 knots indicated airspeed at MTOW. 

Capable of takeoff as configured above at 7,000 feet pressure altitude and 30° Celsius 

Cruise airspeed of at least 117 knots true airspeed at 7,000 feet pressure altitude and 30o Celsius. 

All firefighting equipment must be available or installed at the time of inspection. 

Note 1: All exhibits applicable to this contract are included at the end of Section C. 

Note 2: The following gates are IAB approved for Type 3 airtankers: 

 Air Tractor Fire Gate Gen 1 and Gen 2. 

 Hatfield Gate 

 Hydromax Gate 
SECTION A - REQUIREMENTS AND PRICES 

CONTRACT NO. XXXXXXXXX 6 

SINGLE ENGINE AIR TANKER 

ITEM 2 DESCRIPTION: Type 4 Air Tanker equipped as specified in Section B. 

Aircraft Required: One (1) or more turbine powered, Type 4 Air Tanker equipped as specified in 

Section B. 

Fuel Service Vehicle: One fuel service vehicle (FSV) per aircraft equipped as specified in Section B. 

Crew Complement Required per Aircraft: One primary pilot with Level I or Level II endorsement, one relief pilot with 

Level I or Level II endorsement, one FSV driver/operator and one relief 

driver/operator. 

Reporting Locations: Various throughout the United States 

Minimum Aircraft Requirements: 

Must have a Standard and/or Restricted Airworthiness Certificate (see B2). 

Aircraft certified under CAR 3, 14 CFR 23 or 25 (See B2). 

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is 

provided from the current type certificate holder or supplemental type certificate holder. 

VFR, Day Only. 

Minimum Tank capacity of 500 US gallons 

Payload minimum 4,600 pounds with 1.5 hrs fuel and a 200 lb pilot at 7,000ft and 30° Celsius. 

Endurance of at least one hour and 30 minutes (1.5 hours) at 75% power, with 4,600 pounds of retardant, and 

a 200-lb pilot. 

Never exceed (VNE) airspeed of at least 140 knots indicated airspeed at MTOW. 

Capable of takeoff as configured above at 7,000 feet pressure altitude and 30° Celsius 

Cruise airspeed of at least 117 knots true airspeed at 7,000 feet pressure altitude and 30o Celsius. 

All firefighting equipment must be available or installed at the time of inspection. 

Note: All exhibits applicable to this contract are included at the end of Section C.
SECTION A - REQUIREMENTS AND PRICES 

CONTRACT NO. XXXXXXXXX 11 

SINGLE ENGINE AIR TANKER 

ADDITIONAL FUEL SERVICE VEHICLES/SEAT SUPPORT VEHICLE (FSV/SSV) (MUST MEET 

REQUIREMENTS CITED IN B8) 

Please Check Appropriate Blocks Below 

CONTRACTOR AGREES TO PROVIDE: One _X_ or Two __ FSV/SSV WHEN ORDERED (check which boxes 

apply) 

YES X or NO _ _ 

Additional Fuel Service Vehicles/Support Vehicles will be priced as Additional Pay Items 

THE ADDITIONAL PAY ITEMS SHOWN BELOW APPLY TO ALL LINE ITEMS ABOVE 

ADDITIONAL PAY ITEMS 

PAY 

ITEM 

CODE

QUANTITY UNIT UNIT PRICE 

A. Extended Standby – Pilot EP INDEFINITE HOUR $ 54.00 

B. Extended Standby – Driver ED INDEFINITE HOUR $ 34.00 

C. Additional Fuel Service Vehicle with Driver or 

SSV (C24.2) 

SD INDEFINITE DAY $500.00 

D. Additional Driver/Loader Only (C24.3) P01 INDEFINITE DAY $350.00 

E. Fuel Servicing Vehicle Mileage (C24.5) SML INDEFINITE Mile $ 2.45 

F. Retardant Labor during Unavailability Period 

(C24.4) 

P01 INDEFINITE DAY $350.00 

G. Mix, Test and Load Retardant (C24.6) P55 INDEFINITE GAL $ .20 

H. Contractor Miscellaneous Expenses (C24.7) SC INDEFINITE EACH Actuals 

A2.2 Minimum Guarantee/Maximum Quantity -The Minimum Guarantee under the contract, as required by contract 

clause 52.216-22, is aircraft, equipment, and pilot inspection during the Base year. The Maximum IDIQ quantity will 

be a shared ceiling that will be established at contract award. 

A2.3 Exhibits that will be applicable under the IDIQ contract are included at the end of Section C. 

A2.4 Task Orders utilizing 30 or 60-day pricing will be issued at the contract price for the estimated amount of time. If 

an order lasts longer than 30 or 60 days, the rate utilized at the time of task order issuance will be used. For example, a 

deployment estimated at 30 days, where the vendor actually provides 35 days of availability, will utilize 30-day pricing. 

 
SECTION A - REQUIREMENTS AND PRICES 

CONTRACT NO. XXXXXXXXX 12 

SINGLE ENGINE AIR TANKER 

FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA 

Contracting Officer will complete at time of award and again when fuel adjustments are made. 

Requested and Effective 

Date This Adjustment 

Type 

Aircraft Jet Fuel 

Base Price $5.18 per gallon Reference Price

Effective Date Insert (award) date Effective Date 

Source Document ORIGINAL 

CONTRACT 

Source Document 

Difference $ X consumption 

rate of 

Old Flight Rate New 

Flight 

Rate 

Increase Due 

Re-established Base Price Effective Date 

 
SECTION A - REQUIREMENTS AND PRICES 

CONTRACT NO. XXXXXXXXX 13 

SINGLE ENGINE AIR TANKER 

Full Service Fuel prices obtained from http://www.airnav.com/fuel 

 JET FUEL 

$/GAL 

San Bernardino Airport (KSBD) 909-362-6068 San Bernardino, CA 4.14 

Cutter Aviation Service (KABQ) 505-842-4184 Albuquerque, NM 5.66 

Premier Aviation (KTUS) 520-889-6327 Tucson, AZ 4.20 

Sphere One Av. (KCDC) 435-586-4504 Cedar City, UT 5.30 

Western Aircraft (KBOI) 208-338-1800 Boise, ID 4.72 

Edwards Jet Center (KBIL) 406-252-0805 Billings, MT 5.25 

West Star Aviation (KGJT) 970-243-7500 Grand Junction, CO 6.85 

Atlantic Aviation (KRNO) 775-858-7300 Reno, NV 5.99 

Wenatchee GA Terminal (KEAT) 509-886-0233 Wenatchee, WA 4.51 

Average $5.18 per 

gallon 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 14 

SINGLE ENGINE AIR TANKER 

SECTION B – TECHNICAL SPECIFICATIONS 

GENERAL REQUIREMENTS 

B1 Scope of Contract 

B1.1 The intent of this contract is to obtain fully Contractor 

operated and maintained Single Engine Air Tanker (SEAT) 

airplane flight services to support water/retardant application 

for fire suppression operations in the Lower 48 States. 

Airplanes must be approved for use as single engine air 

tankers (SEATs) in support of the Bureau of Land 

Management (BLM), Bureau of Indian Affairs (BIA), United 

States Forest Service (USFS), and other federal and state 

agencies as needed. Contractor services include provision of 

an aircraft, personnel, FSV, and all other associated 

equipment as prescribed in this contract. 

B1.1.1 Multiple indefinite delivery indefinite quantity (IDIQ) 

contracts will be awarded. Task Orders will be competed and 

awarded for known, extended guaranteed periods at specific 

locations. 

B1.1.2 During the task order period, aircraft furnished shall 

be subject to the exclusive use and control of the Government 

24 hours per day. 

B1.2 The Government and Contractor must establish an 

effective working relationship to complete this contract 

successfully. The Contractor’s employees’ cooperation, 

professionalism, and positive attitude toward aviation safety 

and accomplishment of the mission are an integral element of 

this relationship. 

B1.3 The Government has interagency and cooperative 

agreements with other Federal and State agencies and private 

landholders and may dispatch aircraft under this contract for 

such cooperative use. 

B2 Certifications 

The Contractor must obtain and keep current all of the 

following required certificates and must ensure that contract 

aircraft are operated and maintained in compliance with those 

certificates at all times. 

B2.1 The Contractor must be certificated under 14 Code of 

Federal Regulations (CFR) Part 137, “Agricultural Aircraft 

Operations.” 

 

B2.2 Type 3 Air Tanker contract aircraft must be certificated 

under 14 CFR Part 23 or 25. Type 4 air Tanker contract 

aircraft must be certificated under 14 CFR 23, 25 or CAR 3. 

All aircraft must have parts manufacturing and engineering 

support for continued airworthiness from the current type 

certificate holder or supplemental type certificate holder. 

Aircraft must also be certificated in the restricted category 

under 14 CFR Part 21.25 and 21.185 to include the special 

purpose of forest and wildlife conservation (fire suppression) 

work or certificated in a standard airworthiness category 

under 14 CFR Part 21.187 “Multiple Airworthiness 

Certification”. Surplus or previously type-certificated armed 

forces aircraft will not be used. The installation of any special 

equipment for this contract must be Federal Aviation 

Administration (FAA) approved. 

B2.2.1 The Government will evaluate single engine airplanes 

carrying 800 to 1,799 gallons for use as Type 3 SEATs and 

single engine airplanes carrying 500 to 799 gallons for use as 

Type 4 SEATs. Aircraft will be evaluated at a weight and 

maximum load consistent with the aircraft type certificate or 

approved increased load (supplemental type certificate 

(STC)). 

B2.2.2 Aircraft offered as Type 3 SEATs must meet 

Interagency Airtanker Board (IAB) requirements for Type 3 

SEAT. Gates and flow control system must be IAB approved. 

B2.2.3 Type 4 SEATs are not evaluated by the IAB. 

B2.3 Operations Manual Requirements 

The Contractor is required to have and use a written 

operations manual. The manual must include the company’s 

standard operational procedures for each model of contracted 

aircraft. As a minimum, the manual must include the 

following procedures: 

B2.3.1 Method for calculating current aircraft weight, balance 

and performance based on actual loads and environmental 

conditions. Procedures for identifying limitations and 

remaining within limitations. Procedures for retaining load 

calculation data. Load calculations must be retained for 30 

days. 

B2.3.2 FAA approved inspection program, to include 

completion of 14 CFR 91 required airworthiness inspections, 

and approval for return-to-service in accordance with 14 CFR 

43.5. 

B2.3.3 Reserved 

B2.3.4 Reporting and recording of mechanical irregularities 

that occur before, during, and after completion of a flight to 

ensure a record of all discrepancies, corrective actions and 

deferred discrepancies will readily available throughout the 

contract period. 

B2.3.5 Obtaining repair, preventive maintenance, and 

servicing of the aircraft during operations away from the 

contractor’s normal operating base. This includes procedures 

for ensuring mechanics performing maintenance or service on 

contract aircraft are appropriately certificated and trained for 

the tasks performed and have available the technical manuals, 

tools, and equipment necessary to perform the tasks in 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 15 

SINGLE ENGINE AIR TANKER 

accordance with the manufacturer’s instructions and FAA 

standards. 

B2.3.6 Determining that mechanical irregularities or defects 

reported during previous flights have been adequately 

corrected/ repaired (or deferred if appropriate) before the next 

flight. 

B2.3.7 Fueling the aircraft including the detection of fuel 

contamination, and protecting from fire (including 

electrostatic protection) including detailed procedures for any 

hot/rapid refueling program. 

B2.3.8 Complying with flight manual “emergency 

procedures” and reporting abnormal conditions or potentially 

unsafe conditions. 

B2.3.9 Continuity of operations. Procedures for when 

personnel, aircraft or equipment become unavailable. 

B2.3.10 One copy of the manual must be maintained at the 

operator's principle operations base. Additional copies 

(current electronic copies are acceptable) must be readily 

available to pilots and support personnel while on contract 

away from the base. 

B2.3.11 One complete electronic copy of the Contractor’s 

operations manual is required to be submitted within 30 days 

of award of contract to the Contracting Officer (CO) and will 

be incorporated and made a part of the contract. The 

Contractor is required to provide any written updates that are 

made to their operations manual to the CO throughout the life 

of the contract. 

B2.4 Training Program Requirements 

The Contractor is required to establish and implement a 

training program for pilots and support personnel that satisfies 

the requirements of this contract and ensures that each pilot 

and support person is adequately trained to perform their 

assigned duties. 

B2.4.1 This training program must have written initial and 

recurrent training curriculums. See the Training Program 

Requirements for Air-tankers and Scoopers (Exhibit 1) for the 

minimum requirements a training program must have. 

B2.4.2 One complete copy (an electronic copy is acceptable) 

of the Contractor’s training program is required to be 

submitted within 30 days of award of contract to the CO and 

will be incorporated and made a part of the contract. The 

Contractor is required to provide any written updates that are 

made to their training program to the CO throughout the life 

of the contract. 

B3 Reserved 

B4 Contracts, Task Orders, and Modifications 

B4.1 The Contractor must maintain a complete, current copy 

of the contract, task orders, and modifications (if applicable) 

in each contract aircraft throughout the performance period. 

B4.2 The pilot must have task order information (i.e. task 

number, performance period) in their possession prior to any 

flights under this contract and make this information available 

to government representatives on request. 

B4.3 Electronic copies of contracts and task orders may be 

used. However, the contractor is responsible for ensuring that 

the documents are uploaded on an appropriate viewing device 

(e.g., laptop or tablet), which must be charged and made 

available at the aircraft for reference by government 

representatives upon request. Further, the contractor must 

agree to hold the government harmless for any inadvertent or 

accidental damage to the device. 

EQUIPMENT REQUIREMENTS 

B5 Condition of Equipment 

B5.1 The Contractor-furnished aircraft and vehicle(s) and all 

other equipment must be operable, free of damage, and in 

good repair. Aircraft must be airworthy and systems and 

components must be free of leaks, except where specified by 

the manufacturer. No fuel leaks are allowed on either aircraft 

or fuel/support vehicle. 

B5.2 Prior to inspection and acceptance, the Contractor must 

permanently repair or replace all windows and windshields 

that have been temporarily repaired. All windows and 

windshields must be maintained at all times and must be clean 

and free of scratches, cracks, crazing, distortion, or repairs 

which hinder visibility. 

B5.3 The aircraft interior must be clean and neat with no 

unrepaired tears, rips, or other damage. The exterior finish, 

including the paint, must be clean, neat, and in good 

condition. Any corrosion must be within manufacturer or 

FAA acceptable limits. 

B5.3.1 See the Unacceptable Lap Belt and Shoulder Harness 

Conditions (Exhibit 2) for examples of the lap belt and 

shoulder harness conditions that are not acceptable. 

B5.4 The aircraft must be free of chemical odor and residue. 

Hopper tanks and the entire aircraft must be rinsed with a 

neutralizer. Some examples are “Neutralizer” (“Neutra-Sol”) 

by Becker Underwood, Inc., (800-232-5907) or “Wipe-Out” 

by Helena Chemical Co. (901 752-4414). 

B6 Aircraft Equipment Requirements 

The Contractor must provide one or more as awarded, fully 

compliant aircraft that is equipped as shown below: 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 16 

SINGLE ENGINE AIR TANKER 

B6.1 Instruments and equipment required by certification and 

in accordance with 14 CFR 91.205 (VFR day and night). The 

following additional instruments must be installed, operable, 

and airworthy: 

B6.1.1 Gyroscopic rate-of-turn, slip/skid indicator (turn and 

bank or turn coordinator), or gyroscopic artificial horizon. 

B6.1.2 Directional gyro (DG) or a vertical card compass 

designed and manufactured in accordance with a technical 

standard order (TSO) authorization. 

B6.1.3 Free air temperature indicator. 

B6.1.4 Rate-of-climb indicator. 

B6.2 Landing lights. 

B6.3 White wing-tip strobe lights. 

B6.4 High visibility, pulsating, forward-facing conspicuity 

lighting. One source for this equipment may be Field Support 

Services, 770-454-1130. 

B6.5 For loading, 3-inch male Kamlock couplers (Mil C 

27487 or equal) accessible from both sides of the aircraft (i.e., 

load from either side). 

B6.6 The pilot-in command (PIC) must ensure that the 

following documentation/electronic equipment is current, 

operable, and accessible at the pilot station in the cockpit: 

 

B6.6.1 Current approved Airplane Flight Manual (AFM), 

including performance charts, as appropriate. 

B6.6.2 Quick reference cockpit checklist (in addition to the 

checklist found in the AFM) containing the following 

procedures: 

Preflight After landing 

Before starting engines Shutdown 

Before takeoff Emergencies: 

Cruise - Fuel 

Before drop - Electrical 

After drop - Hydraulic 

Before landing - Mechanical 

B6.6.3 Each aircraft must carry paper or electronic charts (in 

addition to loading charts found in the AFM) that will assist 

the pilot in determining the appropriate retardant/suppressant 

load capability for the environmental conditions present 

within authorized maximum weight limits for that specific 

aircraft. The considered environmental conditions must 

include outside air temperature and pressure altitude, at a 

minimum. The charts will not supersede any FAA approved 

or recognized manuals or charts. Regardless of media, the 

charts must be in the aircraft and accessible to the pilot 

throughout all flight. Pilots must be trained and 

knowledgeable in its use. Loading data shall be retained in 

accordance with B20.7. 

B6.6.4 Current paper or electronic aeronautical charts 

covering areas of expected operation. 

B6.7 Aircraft tank and apparatus for fire suppressant materials 

as required below: 

B6.7.1 Offered Type 3 SEAT’s must be Interagency 

Airtanker Board (IAB) approved or interim approved as a 

single engine airtanker as stated in Section A. The complete 

IAB document can be found at: 

http://www.fs.fed.us/fire/contracting/airtankers/iab.htm 

B6.7.2 All systems must have an emergency dump feature 

that enables the pilot to drop the load in less than 6 seconds 

by using the normal “dump handle” (the lever normally used 

for operating the gate during the application of dry material 

such as seed or fertilizer) in a single, one-step operation. An 

operational check of this feature must be accomplished and 

documented within 30 days of the annual OAS inspection 

AND every 30 days while performing on this contract 

including any extensions. Documentation of operational 

checks performed while on contract must be retained and 

made available to the Government upon request. 

B6.7.2.1 The emergency dump feature must isolate the 

pneumatic or hydraulic pressure emergency systems so that 

function or failure of the normal system’s pressure does not 

affect the emergency system’s pressure. 

B6.7.2.2 Emergency systems dependent on normal operating 

systems for initial charge must have a pressure gauge or 

indicator that is readily visible to the crew. 

B6.7.2.3 Emergency systems dependent on pre-charged 

bottles must have a positive means of checking the air/gas 

precharge system pressure in addition to the gate system 

hydraulic pressure prior to the first flight of the day. If the 

positive means of checking is an operational check, rather 

than a real-time pressure gauge, the procedures for that 

operational check must be incorporated into the pilot's 

preflight checklist and the company's training program". 

B6.7.2.4 The primary emergency dump control must be 

positioned within easy reach of a pilot strapped in his or her 

seat. Electrically operated controls must be wired directly 

from a source of power isolated from the normal aircraft 

electrical bus and protected by a fuse or circuit breaker. 

B6.7.3 A Kamlock coupler which allows the aircraft tank 

contents to be offloaded through it. 

B6.7.4 The tanks and all operating mechanisms must be 

original aircraft equipment manufacturers (OEM), as listed on 

the type certificate or other approved data, or installed in 

accordance with an FAA STC or FAA field approval. All 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 17 

SINGLE ENGINE AIR TANKER 

dispensing equipment must be maintained in accordance 14 

CFR Part 43. 

B6.7.5 Prior to the Government’s initial inspection and at 

least annually thereafter, the Contractor must inspect all tanks 

and dumping systems, including all associated tubing and 

electrical systems. As a part of these inspections, the 

Contractor must fill the tanks to their capacity with water to 

test for leaks. 

B6.7.5.1 The tanks must be maintained in a leak-free 

condition throughout the period of performance. 

B6.8 Aircraft marking. The aircraft must have a high visibility 

paint scheme. See the High Visibility White and Red Paint 

Scheme for SEAT Aircraft (Exhibit 3) for suitable colors and 

contrasting markings. 

B6.8.1 An assigned tanker number must be displayed on both 

sides of the vertical stabilizer and/or rudder. The numbers 

must be as large as possible but at least 12 inches high with 

the format and spacing the same as aircraft “N” numbers 

(refer to 14 CFR Part 45.29). 

B6.9 Fire extinguisher(s), One handheld bottle, minimum 2-

B-C rating must be mounted and accessible to the flight crew 

while seated. The fire extinguisher(s) must be maintained in 

accordance with National Fire Protection Association 

(NFPA) 10, Standards for Portable Fire Extinguishers or the 

Contractor’s operations manual. 

B6.10 A survival kit containing items specified in First Aid 

and Survival Kit (Exhibit 4) must be carried aboard the 

aircraft on all flights and must be included in weight and 

balance load calculations. 

B6.11 A first aid kit containing items specified in the First 

Aid and Survival Kits Exhibit (see Section C) must be carried 

aboard the aircraft on all flights. 

B7 Avionics Requirements 

B7.1 General 

B7.1.1 The Contractor must provide, install, and maintain the 

following systems in accordance with the manufacturer's 

specifications and the installation and maintenance standards 

of Section B7. Detailed avionics systems performance 

requirements are listed in Avionics Operational Test 

Standards (copies available upon request from OAS 

Avionics, or the most recent list may be found online at: 

https://www.nifc.gov/NIICD/docs/avionics/FSOAS_A24F.p

df. 

B7.2 Avionics Installation and Maintenance Standards 

B7.2.1 Strict adherence to the recommendations in the 

following FAA Advisory Circulars is required: AC 43.13-1B 

Chapter 11, "Aircraft Electrical Systems," and Chapter 12, 

"Aircraft Avionics Systems”; AC 43.13-2B Chapter 1, 

"Structural Data," Chapter 2, "Communication, Navigation, 

and Emergency Locator Transmitter System Installations," 

and Chapter 3, "Antenna Installation." 

B7.2.2 All avionics systems requiring an antenna must be 

installed with a properly matched, aircraft-certified antenna, 

unless otherwise specified. Antennas must be polarized as 

required by the avionics system and must have a voltage 

standing wave ratio (VSWR) of 3.0 to 1 or better. 

B7.2.3 The aircraft's static pressure system, altimeter 

instrument system, and automatic pressure altitude reporting 

system must be maintained in accordance with the IFR 

requirements of 14 CFR Part 91.411 and inspected and tested 

every 24 calendar months, as specified by 14 CFR Part 43, 

appendices E and F. 

B7.2.4 Transmitters shall not open squelch on, or interfere 

with, other AM or FM transceivers in the aircraft which are 

monitoring different frequencies. So-called “Transmit 

Interlock” functions shall not be used with communication 

transceivers.

B7.3 Communications Systems 

B7.3.1 One automatic-portable or automatic-fixed 406 MHz 

Emergency Locator Transmitter (ELT/AP or ELT/AF), 

meeting FAA TSO-C126 and COSPAS/SARSAT 

specifications, must be installed in the aircraft per the 

manufacturer's installation manual, in a conspicuous or 

marked location. The ELT must also be currently registered 

with the National Oceanic and Atmospheric Administration 

(NOAA), or the national civil aviation authority with which 

the aircraft is registered, and include a 121.5 MHz homing 

beacon. ELT antennas must be mounted externally to the 

aircraft unless installed in a location approved by the aircraft 

manufacturer. 

B7.3.2 Two panel-mounted VHF-AM (VHF-1, VHF-2) 

aeronautical transceivers, each with a minimum of 760 

channels covering 118.000 to 136.975 MHz. Each transceiver 

must have channels selectable in no greater than 25 kHz 

increments and a minimum of 5 watts carrier output power. 

Each transceiver’s operational controls must be mounted so 

they are readily visible and accessible to the pilot. 

B7.3.3 One P25-compliant VHF-FM transceivers. The 

transceiver (FM-1), must provide selection of narrowband 

analog (12.5 kHz) or narrowband digital (12.5kHz) operation 

on each of a minimum of 100 channels. The transceiver’s 

operational controls must be located and arranged so that the 

pilot when seated, has full and unrestricted movement of each 

control without interference from clothing, the cockpit 

structure, or the flight controls. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 18 

SINGLE ENGINE AIR TANKER 

B7.3.3.1 The transceiver’s operational frequency range must 

include the band of 136.0000 MHz to 173.9975 MHz The 

operator(s) must be able to program any usable channels within 

that band, along with any required CTCSS tones, National 

Access Codes (NAC’s), or Talk Group ID’s (TGID’s), while in 

flight. The transceiver must also incorporate a separate, 

programmable GUARD receiver, with accompanying GUARD 

transmit capability. Unless instructed by the Government for 

use on a specific project, all frequencies programmed for use 

under this Contract must be in the narrowband analog mode. 

B7.3.3.2 Carrier output power for the transceiver must be 10 

watts nominal value (original design specification). The 

transceiver must be capable of displaying receiver and 

transmitter operating frequency, alpha-numeric channel labels, 

and must provide both receiver and transmitter activation 

indicators for MAIN and GUARD. Simultaneous monitoring 

of both MAIN and GUARD receivers is required. Scanning of 

the GUARD frequency is not acceptable. 

B7.3.3.3 Prior to acceptance under this contract, the 

transceiver must be programmed with the narrowband analog 

GUARD receive and transmit frequencies of 168.625 MHz, 

with a 110.9 Hz CTCSS tone on transmit only. 

B7.3.3.4 The following VHF-FM aeronautical transceivers 

are known to meet the above requirements: 

Technisonics: TDFM-136, TDFM-136A, TDFM-136/NV, 

TDFM-136A/NV, TDFM-136B, TDFM-136B/NV. 

Cobham: (formerly NAT) NPX-136D-070. 

B7.3.4 Reserved 

B7.3.5 One satellite-based aircraft tracking hardware 

compatible with the government’s Automated Flight Following 

(AFF) Program (https://aff.gov). Not all available satellite 

based tracking systems are compatible with the Government’s 

AFF Program, nor meets AFF’s requirements. The contractor 

must ensure that the aircraft hardware offered is compatible 

with AFF. For questions about current compatibility 

requirements see the HELP page at: https://www.aff.gov. 

B7.3.5.1 The AFF aircraft hardware must be powered by the 

aircraft’s electrical system, installed per the manufacturer’s 

installation manual, and operational in all phases of flight. AFF 

aircraft hardware must utilize as a minimum: Satellite 

communications, an externally or internally mounted antenna, 

provide data to the Government’s AFF viewing software, use 

aircraft power via a dedicated circuit breaker for power 

protection, and be mounted so as to not endanger any occupant 

from AFF aircraft hardware during periods of turbulence. 

Antennas should be placed where they have the best view of 

the overhead sky as possible. Externally mounted antennas are 

recommended to improve system performance. Any visual 

indicators for remotely installed units must be mounted so that 

they can be easily viewed by the pilot. 

B7.3.5.2 AFF communications must be fully operational in all 

50 states. Contractors working in or accepting dispatches to the 

State of Alaska, Southern Canada, or Western Canada must 

have an AFF system capable of being tracked in these locations 

at all times. Not all manufacturers’ AFF equipment 

communication links will operate effectively in all geographic 

areas. 

B7.3.5.3 The contractor must maintain a subscription service 

through the AFF aircraft hardware provider allowing AFF 

position reporting for satellite tracking via the Government 

AFF viewing software. The position-reporting interval must be 

every two minutes while the aircraft is in flight. The contractor 

must register their AFF aircraft hardware with the Government 

through https://www.aff.gov providing: complete tail number; 

manufacturer and serial number of the AFF transceiver; aircraft 

make and model; contractor contact information, etc. If the 

contractor relocates previously registered AFF aircraft 

hardware into another aircraft, then the contractor must contact 

the government’s AFF Program making the appropriate 

changes prior to aircraft use. In all cases, the contractor must 

ensure that the correct aircraft information is indicated within 

AFF. The contractor must contact the Government of system 

changes, scheduled maintenance, and planned service outages. 

B7.3.5.4 Aircraft registration instructions and additional 

information can be accessed by selecting the HELP page at: 

https://www.aff.gov 

B7.3.5.5 Prior to the aircraft’s annual contract inspection and 

throughout the contract period of performance, the contractor 

must ensure compliance with all AFF systems requirements. 

The contractor must additionally perform an operational check 

of the system. As a minimum, the operational check must 

consist of confirming the aircraft being tested is displayed in 

AFF (indicating it is currently transmitting data to AFF) and 

that all information displayed in AFF is current. A username 

and password are required to access AFF. Log on to the AFF 

website at https://www.aff.gov to request a username and 

password by selecting the HELP page and following 

instructions there. 

B7.3.5.6 If AFF becomes inoperable/unreliable the aircraft 

may, at the discretion of the Government, remain available for 

service utilizing radio/voice system for flight following. 

Contact the AFF Help desk via telephone at 866-224-7677 or 

616-323-1667 ONLY in the event of an AFF outage. The 

contractor will return the AFF system to full operational 

capability within 72 hours after the inoperative/unreliable unit 

is first discovered as defective. 

B7.3.5.7 This clause incorporates Specification Section 

Supplement available at: 

https://www.aff.gov/documents/Specification_Section_Supple

ment.pdf with the same force and affect as if they were 

presented as full text herein. 

B7.4 Navigational Systems 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 19 

SINGLE ENGINE AIR TANKER 

B7.4.1 One permanently installed, panel-mounted global 

positioning system (GPS-1) utilizing an approved, fixed 

external aircraft antenna and powered by the aircraft electrical 

system or an aviation portable GPS unit (Garmin GPSMap 

296/396/496 or equivalent) provided the portable unit is 

securely mounted, presents information from an overhead 

orientation (not a drive-along-the-road type), and is powered by 

the aircraft electrical system. The GPS (permanently installed 

or portable) must utilize the WGS-84 datum and reference 

latitude and longitude coordinates in the 

degrees/minutes/decimal minutes (DM) mode for aircraft 

positioning. The GPS navigation database must be updated 

annually covering the geographic areas where the aircraft will 

operate. 

B7.5 Audio Systems 

One audio control system must be provided which provides 

controls for selection and operation of all installed transceivers 

via a single set of jacks through which the helmet-mounted, 

noise-cancelling microphone and earphones are connected. 

B7.6 Other Avionics 

B7.6.1 One air traffic control (ATC) transponder and altitude 

reporting system meeting the requirements of 14 CFR Part 

91.215 (a) and (b). 

B7.6.2 One APCO Project 25 compliant (P25) VHF-FM 

"multi-mode" two-way mobile radio, with a matched broadband antenna, must be mounted in the Fuel Service Vehicle 

(FSV). The radio's operational bandwidth must include the 

150 MHz to 174 MHz frequency band, with userprogrammable (in the field) channels. Selection of 

narrowband (12.5 kHz) analog or digital (12.5 kHz) spacing 

is required on each channel. The radio must be frequencysynthesized, equipped with the lowest 32 CTCSS sub-audible 

tones, and must develop a minimum of 30 watts carrier output 

power. Use of appropriate portable VHF-FM radios with 

suitable output power booster units is permissible. 

The following radio models are known to meet the above 

requirements: 

Datron G25RMV100, G25RMV110, G25ASU001 

Midland STM-1050B, STM-1055B, STM-1115B 

Kenwood TK-5710, TK-5720 

Relm(BK) Radio: DMH5992 with Smartmic, DMH5992X HP 

with Smartmic 

Relm: KNG-M150 

Note: As of February 8, 2018, no other mobile radios were 

known to meet the above requirements. See 

https://www.nifc.gov/NIICD/docs/approved_radios.pdf for a 

complete, current listing of approved radios. 

B7.6.3 The Contractor must furnish a cellular telephone for 

use by the PIC. The cellular telephone must be provided with 

service to the area of the contiguous 48 States. Each cellular 

telephone must be equipped with both 110VAC and 12VDC 

adapter cord assemblies for charging use. The Contractor 

must provide the number of the cellular telephone to 

Government personnel when requested. 

B7.6.4 Automatic Dependent Surveillance – Broadcast 

(ADS-B) 

B7.6.4.1 Effective no later than January 1, 2020, all aircraft 

must be equipped to meet the ADS-B OUT requirements of 

14 CFR 91.225. ADS-B OUT systems must be approved to 

either TSO-C154c (978MHz Universal Access Transceiver 

[UAT]) or TSO-C166b (1090MHz Extended Squitter 

[1090ES]). Aircraft operating outside of the United States 

must be equipped with systems approved to TSO-C166b. 

B7.6.4.2 ADS-B IN systems are not required, but any such 

system furnished must be TSO-approved, use diversity 

antennas on both the top and bottom of the aircraft, receive 

both UAT and 1090ES, and be interfaced to a multifunction 

display (MFD) capable of displaying TIS-B traffic and FIS-B 

weather. 

B8 Fuel Service Vehicle (FSV)-REQUIRED and SEAT 

Support Vehicle (SSV)–OPTIONAL 

B8.1 The Contractor must provide one Fuel Service Vehicle 

(FSV) for each (aircraft) required by a task order. The FSV 

shall be stationed at the designated operating base, unless 

dispatched by the Government to other locations. It is 

preferred that the FSV be a truck and the SEAT Support 

Vehicle (SSV) be a trailer that is pulled by the FSV. The FSV 

and SSV may be two separate vehicles or the FSV and SSV 

may be combined into a single unit. FSVs and SSVs will be 

ordered as two separate items. 

B8.1.1 Contractor vehicles must meet 49 CFR requirements. 

B8.2 Fuel Service Vehicle (FSV).The Contractor must equip 

and maintain the vehicle as shown below: 

B8.2.1 Must be capable of carrying the Contractor crew’s 

water, food, overnight gear, and other items to support a 

lengthy assignment. 

B8.2.2 Must be equipped with a first aid kit (as per Exhibit 4). 

B8.2.3 Reserved 

B8.2.4 The vehicle must be capable of being operated at 

posted highway/freeway speeds. The vehicle manufacturer's 

maximum gross vehicle weight (GVW) must not be exceeded 

while operating on public roads and highways. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 20 

SINGLE ENGINE AIR TANKER 

B8.2.5 Must be properly maintained, clean, and reliable with 

a functioning air conditioner for cooling the driver. Tanks, 

plumbing, filters, and other required equipment must be free 

of rust, scale, dirt, and other contaminants. All leaks must be 

repaired immediately. 

B8.2.6 The bulk fuel tank(s) must have a minimum capacity 

of 6 hours of useable fuel for the aircraft being supported. 

B8.2.7 A 10 gallon-per-minute (gpm) flow rate measured at 

the nozzle is the minimum size acceptable. Filter and pump 

sizes must be compatible with the aircraft being serviced. 

B8.2.8 All fuel transfer pumps must be designed for 

dispensing fuel. Gasoline engines powering pumps must have 

a insulated ignition system with a flame and spark arresting 

exhaust system, and a metal shield between the engine and 

pump. The pump seals must be fuel compatible. Pump 

impellers should be non-sparking. ITT Marlow and Gorman 

Rupp manufactured UL listed pumps have the above listed 

attributes. Terminal connections on electrically-powered 

pumps must be insulated to prevent sparking in the event of 

contact with conductive material. 

B8.2.9 Must have two fire extinguishers, each having a rating 

of at least 20-B:C and with one extinguisher mounted on each 

side of the vehicle. Extinguishers located in enclosed 

compartments shall be readily accessible, and their location 

shall be externally marked and placarded in letters at least 50 

mm (2in.) high. Fire extinguishers must be maintained in 

accordance with provisions contained in National Fire 

Protection Association (NFPA) 10: Standards for Portable 

Fire Extinguishers.

B8.2.10 Tanks mounted on vehicles must be designed to 

allow removal of contaminants from the sediment settling 

area. The settling area plumbing shall be extended to the 

vehicle perimeter to allow contaminate removal without 

crawling under the vehicle. The sump shall be drained daily 

when the system is used. The draining shall continue until fuel 

appearance is contamination free. The daily sumping shall be 

documented on the contractor developed checklist/form. The 

contractor is responsible for compliance with 49 CFR Part 

172, including emergency response information. 

B8.2.10.1 All tank inlet ports, sump drains, and the fuel 

nozzle must be locked closed or stored inside locked 

compartments when not in use to preclude tampering, 

contamination, or improper drainage of the fuel supply. 

B8.2.11 Fuel hose shall meet Energy Institute (EI) (formerly 

API) 1529 Aviation Fueling Hose and Hose Assemblies 

qualifications within 2 years of contract start. In service hoses 

changed for cause prior to the 2 year deadline shall be 

replaced with EI 1529 Type C hoses. Hoses with 

manufacturer’s “Aviation Fuel” markings are acceptable. 

Fuel dispensing hoses must be free of damage or cracks that 

expose underlying cord and kept in good repair. 

B8.2.12 Both open port/splash and closed circuit fuel nozzles 

must include a 100-mesh or finer screen and a dust protective 

device. Open port/splash nozzle hold-open devices are not 

permitted. Closed circuit/underwing nozzles do not require 

bonding wires. 

B8.2.13 One properly functioning fuel-metering device for 

registering quantities in U.S. gallons of fuel pumped. The 

meter must be positioned so it is in full view of the person 

fueling the aircraft. 

B8.2.14 Fuel service vehicles shall have adequate bonding 

cables which must be utilized in accordance with NFPA 407: 

Standard for Aircraft Fuel Servicing. 

B8.2.15 A sufficient supply of petroleum product absorbent 

pads or materials to absorb or contain a 10-gallon petroleum 

spill must be kept on hand. The Contractor must properly 

dispose of all products used in a spill cleanup in accordance 

with the Environmental Protection Agency (EPA) (40 CFR 

Parts 261 and 262). 

B8.2.16 Fuel trucks/equipment performing pressurized/close 

circuit refueling must meet the dead man control/switch 

requirements of NFPA 407. For open port/splash refueling, 

the fuel flow control valve may be on the nozzle. Otherwise, 

the fuel control valve must be either at the tank outlet or a 

separate valve on the tank vehicle. 

B8.3 FSV Filtering system. 

B8.3.1 The fuel filtration system must be designed to 

withstand fuel system pressures and flow rates. 

B8.3.2 The filter manufacturer’s operating, installation, and 

service manual must be carried in the fuel service vehicle. The 

contractor is responsible for ensuring compliance with the 

provisions of this service manual. 

B8.3.3 The aviation fuel filtration system must meet the 

following contamination removal limits or be certified 

compliant with EI 1581 Specifications and Qualifications 

Procedures for Aviation Jet Fuel Separators or EI 

Specification 1583 Laboratory Tests and Minimum 

Performance Levels for Aviation Fuel Filter Monitors.

Contractors should consult with filter manufactures data to 

determine compatibility. 

Total Solids 0.26 mg/liter (1.0 mg/U.S. gal) average 

0.5 mg/liter (1.9 mg/U.S. gal) 

maximum 

Appearance The effluent fuel shall be clear and 

bright 

Free Water 15 ppmv 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 21 

SINGLE ENGINE AIR TANKER 

Media 

Migration 

10 fibers/liter 

B8.3.4 Jet fuel additives are not recommended with fuel filter 

vessels that comply with EI 1583 specifications. (Water 

absorbent materials are compromised). Follow the 

manufacturer’s recommendations. 

B8.3.5 Fuel filter vessels must be placarded indicating the 

filter changed date. Filters will be changed in accordance 

with manufacturer’s recommendations, including any 

differential pressure limitations, but at no greater interval than 

every 12 months. 

B8.3.6 A differential pressure indicating system that samples 

the inlet and outlet pressures of the fuel filter vessel must be 

installed if recommended by fuel filter vessel manufacturer or 

on any fuel systems with an operating pressure of 25 psi or 

higher. Dual gauge installations must have a placard showing 

the max allowable differential pressure for their filter system. 

Analog gauges must be calibrated in one pound increments 

and compatible with maximum output pressure rating. 

Gauges that utilize RED/GREEN indications are acceptable if 

the colored indications meet the pressure guidelines contained 

in the manufacturer's recommendations. All indicating 

systems must be viewable by the operator during the fueling 

operation. 

B8.3.7 The filter vessel assembly must have a drain, and the 

assembly must be mounted to allow for sampling and pressure 

flushing of the unit. If installed, water sight gauge balls must 

be visible to the operator during the fueling operation. 

B8.3.8 At least one spare filter media, spare gasket/packing, 

and other spare components of the fuel service vehicle 

filtering system must be stored in a clean, dry area in the fuel 

service vehicle. 

B8.4 FSV: Markings 

B8.4.1 Each fuel service vehicle must have NO SMOKING 

signs with letters that are a minimum of 3 inches high and that 

are visible from both sides and the rear of the vehicle. 

B8.4.2 Each vehicle must be conspicuously and legibly 

marked to indicate the fuel grade/type. The markings must be 

on each side and the rear in letters at least 3 inches high on a 

background of a sharply contrasting color such as Avgas by 

grade or jet fuel by type. Examples are: Jet-A white-on-black 

background or Avgas 100 white-on-green background. 

B8.5 FSV: Operations 

B8.5.1 Hot/rapid refueling operations shall not be performed 

unless requested and approved by the Government and the 

contractor concurs. Hot/rapid refueling must only be done 

with a dry-break refueling system and deadman control 

device. A manually operated valve does not meet the 

definition of a deadman control. The fueling system port must 

be located behind the wing and of a different size and/or type 

than any other port used for the loading or unloading of any 

material (1-inch buckeye or equal). This port must be clearly 

marked as to the type and quantity of fuel. Equipment used 

for hot/rapid refueling must meet all equipment requirements 

detailed in NFPA 407 Section 5-21. Government personnel 

are not allowed in the safety zone while hot/rapid refueling 

operations are being accomplished. The Safety Zone is 

defined as within 50 feet of the aircraft refueling receptacle. 

B8.5.2 Government personnel must not be involved with 

refueling of contract aircraft in the Lower 48 States. However, 

Government personnel may be authorized to assist fueling 

operations in Alaska. 

B8.5.3 All fueling operations are to be conducted in a secure 

area without presenting undue hazards to other aircraft or 

personnel. 

B8.5.4 There must be no simultaneous hot loading of the 

hopper and hot/rapid refueling. 

B8.5.5 The FSV operator may be required to load retardant 

using either government or contractor provided equipment. 

B8.6 SEAT Support Vehicle (SSV) with operator- Optional 

B8.6.1 The SSV must have a minimum water capacity of 

1,600 gallons. The volume of the mix tank may be included 

in calculating the minimum water capacity. The vehicle must 

be capable of transport with this capacity of water. The SSV 

operator must be trained and capable to mix, load, and test fire 

chemicals. 

B8.6.2 The SSV must have hose couplers to accept water from 

Government equipment as follows: 

B8.6.2.1 One 11⁄2-inch female National Hose Thread adapter 

to 2-inch and 3-inch male and female Kamlock couplers. 

B8.6.2.2 One 21⁄2-inch female National Hose Thread adapters 

to 2-inch and 3-inch male and female Kamlock couplers. 

B8.6.3 The SSV batch mixing capability in a single vessel 

must be a minimum of 800 gallons. The Contractor must 

verify the correct retardant mix with a Contractor-supplied 

refractometer and record the results prior to loading the 

aircraft. The contractor personnel must verify that only fire 

retardants and or suppressants introduced into the aircraft are 

approved for Federal SEAT use. A list of approved fire 

chemicals for Federal SEATs can be found at the USFS 

wildland fire chemicals website under their Qualified 

Products List (QPL) 

https://www.fs.fed.us/rm/fire/wfcs/index.htm. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 22 

SINGLE ENGINE AIR TANKER 

B8.6.4 The SSV batch mixing equipment must be capable of 

loading and mixing both dry powder and liquid concentrate 

retardant products. 

B8.6.5 Retardant products must be introduced into the aircraft 

through the loading system apparatus and not poured directly 

into the hopper. 

B8.6.6 Material from the SSV or other source must be loaded 

through a standard dry-break coupler or shutoff valve. 

B8.6.7 Loading system hoses and fittings must be capable of 

containing residual material without leaking. 

B8.6.8 The material loading system must be capable of 

pumping at the rate of at least 200 gallons per minute. 

B8.6.9 Loading hose must be 50 feet long minimum and 3 

inch diameter. 

B8.6.10 An operable refractometer must be carried on the 

SSV and used to check the mixture ratio of each batch of 

mixed retardant. One source of refractometers (model IFT40 

Industrial Fluid Tester) is Reichert Analytical Instruments, 

http://w.reichert.com/refractometers.cfm or 716-686-4500. 

B8.7 SSV operations. 

B8.7.1 Loading the hopper with the aircraft engine running 

(hot loading) shall not be performed unless requested and 

approved by the Government and the contractor concurs. Hot 

loading operations must be conducted in a secure area 

(without presenting undue hazards to other personnel and/or 

property). The loading port must be located behind the wing 

and clearly marked. (Also see B20.9 for Pilot Requirements.) 

B8.7.2 There must be no simultaneous hot loading of the 

hopper and hot/rapid refueling. 

PERSONNEL REQUIREMENTS 

B9 Pilot Requirements 

B9.1 The Contractor must furnish at least one qualified SEAT 

pilot for each day the aircraft is required to be available. Task 

order(s) will specify the level of SEAT pilot required, the 

schedule, and may cancel the requirement for a relief pilot. 

B9.1.1 The Contractor must provide a qualified relief pilot 

that is available to perform duties on the primary pilot’s 

scheduled days off. 

B9.1.2 The relief PIC may be either Level I or Level II 

qualified. 

Note: Relief crewmembers must comply with personnel duty 

limitations the same as the primary crews. 

B9.1.3 For purposes of this contract, pilots will be referred to 

as the following: 

Primary Pilot – (required) A Pilot assigned to a specific 

aircraft on a specific contract. Normally, the primary pilot 

will staff an aircraft all of the time that flight and duty 

limitations will allow. The Contractor may choose to cover an 

aircraft with more than one primary pilot. Costs associated 

with providing a primary pilot must be included in the basic 

availability rate. 

Relief Pilot – (required) A pilot assigned to staff an aircraft 

when the primary pilot is not available. 

B10 Pilot Qualifications 

B10.1 General. 

Pilot flight hours will be verified from a certified pilot log. 

Further verification of flight hours may be required at the 

COTR’s discretion. 

B10.2 Minimum PIC Qualifications. 

The Contractor must provide a pilot-in-command who meets 

the following minimum qualifications and who possesses the 

required certificates and evidence of having satisfactorily 

passed the evaluations for the required tasks: 

B10.2.1 A FAA commercial pilot certificate or higher with 

airplane category, single engine land class and instrument 

airplane rating. 

B10.2.2 A minimum of a current second-class medical 

certificate issued in accordance with 14 CFR Part 67. 

B10.2.3 Meet the requirements of 14 CFR Part 61.56(a) and 

(c), or (d), and "recent flight experience pilot-in-command" of 

14 CFR Part 61.57(a). 

B10.2.4 Reserved 

B10.2.5 The Contractor must submit an experience resume for 

each pilot offered for approval at time of inspection after 

award of contract. The resume must include the names and 

pilot addresses of past employers, substantiation of related 

type and typical terrain flying, and any and all accidents 

involving aircraft. The information must be submitted on 

form OAS-64A or FS 5700-20, Airplane Pilot Qualifications 

and Approval (with supplements if requested). 

B10.2.6 For a pilot-in-command that has not been previously 

inspected and approved by the DOI OAS or USDA, Forest 

Service, the Contractor will be required to provide a signed 

statement that they have verified the pilot’s flight time 

qualifications and experience. The COR will provide the 

Contractor an OAS-64C form to document this verification. 

This will be required prior to pilot inspection by DOI, OAS. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 23 

SINGLE ENGINE AIR TANKER 

B10.2.7 Pilot-in-command pilots must have logged minimum 

flying time as pilot-in-command (PIC) as follows (either 

B10.2.7.1 or B10.2.7.2): 

B 10.2.7.1 PIC Qualification with low level dispensing 

(a) 1,500 hours...total in all aircraft. 

(b) 1,200 hours...in airplanes. 

(c) 200 hours...airplane single engine land. 

(d) 100 hours... dispensing fire retardant, water on fires, 

or agricultural materials. 

(e) 25 hours... in the same make and model to be flown. 

(f) 200 hours...of low-level flight in airplanes as defined 

in B 10.3. 

(g) 200 hours...in mountainous terrain or 100 hours after 

successfully graduating from a recognized mountain 

flying school. See Exhibit 5 for recognized schools. 

Mountainous terrain experience is defined as 

experience in operating airplanes in mountainous 

terrain as identified in 14 CFR 95 Subpart B, 

Designated Mountainous Area. Operating includes 

maneuvering near terrain, crossing ridgelines, and 

evaluating conditions such as wind, temperature, and 

density altitude. 

(h) 100 hours...in airplanes in the last 12 months. 

(i) 10 hours...in airplanes in the preceding 60 days. 

(j) 5 hours...in make and model in the last 12 months, 

including (1) five takeoffs and landings and (2) 

dropping two full loads of fire suppressant material 

(water or retardant). 

B 10.2.7.2 - PIC Qualification with low level tactical and 

formal scenario based training 

(a) 1,500 hours...total in all aircraft. 

(b) 1,200 hours...in airplanes. 

(c) 200 hours...airplane single engine land. 

(d) 100 hours...of documented Primary Pilot/Aircraft 

Commander Close Air Support ordinance dispensing 

(CAS) military experience, in a low-level, contourflying or nap-of-the-earth (NOE) environment (sorties 

that did not descend below 500' AGL for CAS do not 

apply to this qualification), using a fixed-wing aircraft 

designed primarily for CAS mission profiles. 

(e) 40 hours... in the same make and model to be flown, 

including a minimum of 25 hours in scenario based 

training see Exhibit 7. 

(f) 200 hours...of low-level flight in airplanes as defined 

in B 10.3. 

(g) 200 hours...in mountainous terrain or 100 hours after 

successfully graduating from a recognized mountain 

flying school. See Exhibit 5 for recognized schools. 

Mountainous terrain experience is defined as 

experience in operating airplanes in mountainous 

terrain as identified in 14 CFR 95 Subpart B, 

Designated Mountainous Area. Operating includes 

maneuvering near terrain, crossing ridgelines, and 

evaluating conditions such as wind, temperature, and 

density altitude. 

(h) 100 hours...in airplanes in the last 12 months. 

(i) 10 hours...in airplanes in the preceding 60 days. 

(j) 5 hours...in make and model in the last 12 months, 

including (1) five takeoffs and landings and (2) 

dropping two full loads of fire suppressant material 

(water or retardant). 

B10.3 Low level flight is defined as preplanned mission 

orientated flight conducted below 500 ft AGL in support of 

Federal, State or Private resource missions such as: wildlife 

surveys, telemetry work, ACETA, wildland firefighting, 

pipeline patrol, 14 CFR 137 dispensing, nap-of-the-earth 

(NOE) flight operations below 500’ AGL, etc. Ineligible 

flight time includes random low level flight seeing or game 

spotting and any time spent landing and taking off and/or 

pattern work. 

B10.4 Aerial firefighting knowledge and training. 

B10.4.1 Prior to OAS approval (see C3 

Inspection/Acceptance), all pilots must provide written proof 

of successful completion of: 

 All pilots - Annual company aircraft training program as 

described in B2.4 of this contract. This training is 

required to be completed in full for each company the 

pilot works for (maximum 2). 

 All pilots - SEAT computer-based training courses 

(Interagency Aviation Training (IAT), 

http://www.iat.gov). 

 New and Level II pilots - the National Aerial Firefighter 

Academy (NAFA) training within the previous three 

years. 

 Level I pilots - the National Aerial Firefighter Academy 

2 (NAFA 2) or NAFA 2 refresher training within the 

previous three years. 

Note: Due to the cancellation of the January 2018 NAFA 2, 

level I pilots requiring NAFA 2 in 2018 are exempt from the 

NAFA 2 requirement until 2021. This exemption is not 

applicable to any other NAFA 2 requirement including 2019 

NAFA 2 attendance and/or level II to level I upgrades. 

B10.5 Approved primary pilots may be designated as Level I 

or Level II. Pilot levels are described below and are based on 

the criteria shown: 

B10.5.1 Level II. Pilots are permitted to fly missions (1) 

without aerial supervision or an approved Level I Pilot Trainer 

in the fire traffic area with themselves plus one other aircraft, 

(2) with aerial supervision or an approved Level I Pilot 

Trainer in the fire environment airspace concurrently with 

multiple aircraft. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 24 

SINGLE ENGINE AIR TANKER 

B10.5.1.1 Level II criteria: The pilot must: 

 Meet the experience requirements of B10.1 through 

B10.2.7 

 Exhibit a cooperative, professional, and positive attitude 

toward aviation safety and accomplishment of the 

mission, 

 Understand the principles of making fire suppressant 

material drops under diversified terrain and flight 

conditions, 

 Consistently make accurate drops, and 

 Have successfully completed all applicable elements of 

B10.4. 

B10.5.1.2 Level II pilots must make it known to the aerial 

supervisor prior to entering the fire traffic area of the fact that 

they are a level II pilot. When no aerial supervision is on scene 

they must notify the incident commander. If no aerial 

supervisor or incident commander is present notify other 

aircraft on the fire and/or broadcast in the blind that they are 

a level II. 

B10.5.2 Level I (journeyman) permits pilots to fly missions 

in the fire traffic area with or without aerial supervision and 

to operate in a multiple tactical aircraft environment. 

B10.5.2.1 Level I criteria: These are the same as for Level II 

with the following additional requirements: 

B10.5.2.2 Prior to being eligible to attain Level I status, the 

pilot must have attended the NAFA 2, operated as a Level II 

pilot for 1 calendar year, and flown a minimum of 25 

satisfactory fire missions under the supervision of a 

recognized air tactical group supervisor (ATGS) or leadplane 

pilot while operating in the incident airspace concurrently 

with three or more additional tactical aircraft within the last 

36 months. These 25 satisfactory fire missions must be 

documented in the pilot’s logbook or appropriate form, 

denoting date, fire, and qualified ATGS or leadplane pilot 

name. (The U.S. Department of the Interior or the U.S. Forest 

Service must recognize the ATGS or leadplane pilot as 

qualified.) Documentation and request for upgrade must be 

submitted to the COTR for approval. 

Note: Satisfactory fire missions are determined by the ATGS 

or Leadplane pilot providing the sign off. 

B10.5.2.3 Pilots can only acquire training and experience 

towards the Level I rating while performing under a Federal 

SEAT or single engine water scooper contract, approved 

cooperator agency SEAT or single engine water scooper 

program or as an initial attack qualified PIC on a Federal large 

airtanker contract. Other experience, such as SIC on a large 

airtanker or operating a helicopter on fires, may be 

considered. Contact the COTR with requests to evaluate other 

experience. 

B10.5.2.4 When a lapse in service of three years or more as a 

SEAT or single engine water scooper pilot occurs, that pilot 

will revert back to Level II status until all Level I criteria are 

satisfied except; that pilot need not operate as a Level II for at 

least 1 calendar year. 

B10.6 All pilots must pass an initial mission flight evaluation. 

Thereafter, Level II pilots must pass a recurrent mission flight 

evaluation every 12 months. Level I pilots must pass this 

recurrent mission flight evaluation every 36 months. 

B10.6.1 Flight evaluations will be conducted in accordance 

with the Interagency Airplane Pilot Practical Test Standard 

(PTS) administered by an Office of Aviation Services pilot 

inspector or designee. The PTS is available online at: 

http://oas.doi.gov/library/handbooks/IAPracticalTestStandar

ds.pdf. 

B10.6.2 Flight evaluations must be in the same make and 

model as the contract aircraft. 

B10.6.3 The Contractor must supply the aircraft for the flight 

evaluation at no expense to the Government. 

B10.7 Pilot Training Options 

B10.7.1 The contractor may submit a written request to the 

Contracting Officer Representative requesting approval to 

conduct training. If the Government concurs, the Contractor 

must designate a highly experienced approved Level I SEAT 

pilot as a “Level I Pilot Trainer” for the purposes of training 

a new or current Level II pilot. The new or Level II pilot must 

be designated as a “Trainee” pilot. The designated “Level I 

Pilot Trainer” and “Trainee” pilot must be specifically 

approved as such by the COTR prior to conducting any 

training operation. 

B10.7.1.1 “Level I Pilot Trainer” must have the following 

minimum qualifications: 

B10.7.1.2 Qualified for 3 years as a DOI approved Level I 

pilot. 

B10.7.1.3 500 hours PIC in SEAT operations. 

B10.7.1.4 Hold a current Certified Flight Instructor 

Certificate with an Airplane Single Engine rating. 

B10.7.1.5 “Trainee” pilot must meet all the minimum 

qualifications set forth in B10 for a Level II pilot. 

B10.7.2 Utilization of the second seat in an AT802 to 

supplement the training of a new or Level II pilot in SEAT 

operations: This option allows a trainee to be on board a 

SEAT for training purposes. The “Level I Pilot Trainer” must 

remain pilot-in-command (PIC) at all times. However, the 

flight time accumulated by the “Trainee” while sole 

manipulator of the controls may be logged as PIC. Fire 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 25 

SINGLE ENGINE AIR TANKER 

missions performed as a second seat “Trainee” will not count 

toward the 25 missions required in B10.5.2.2. 

B10.7.3 Utilization of two aircraft operating in tandem to 

supplement the training of a Level II pilot in SEAT 

operations: 

B10.7.3.1 This option allows a Level II pilot to be paired with 

and supervised by a “Level I Pilot Trainer”. 

B10.7.3.1.1 When paired, a Level II pilot may operate in the 

fire environment airspace concurrently with multiple aircraft 

without aerial supervision. The “Level I Pilot Trainer” must 

keep the “Trainee” in visual contact at all times when 

operating in the fire environment airspace concurrently with 

multiple aircraft without aerial supervision. 

B10.7.3.4 All other Level II privileges and limitations remain 

in effect. 

B11 Flight Crewmembers Duty and Flight Limitations 

Assigned duty of any kind must not exceed 14 hours in any 

24-hour period. “Duty” includes flight time, ground duty of 

any kind, and standby. Local travel up to a maximum of 30 

minutes each way between the worksite and place of lodging 

will not be considered duty time. Flight crewmembers will be 

subject to the following duty hour limitations: 

B11.1 A maximum of 14 consecutive duty hours during any 

assigned duty period. 

B11.1.1 The pilot(s) must be given 2 calendar days of rest (off 

duty) within any 14 consecutive calendar days. 

B11.1.2 The pilot(s) must be given a minimum of 10 

consecutive hours of rest (off duty) prior to any assigned duty 

period. 

B11.1.3 Regardless of the above limits, pilots are expected to 

notify the government if they become fatigued prior to 

reaching the duty day limit. 

B11.2 Flight Limitations. 

B11.2.1 Each crewmember must report all flight time, 

regardless of how or where performed, except personal 

pleasure flying. Crewmembers and relief crewmembers 

reporting for duty may be required to furnish a record of all 

duty and/or flight time during the previous 14 days. This 

record will be used to administer flight and duty time 

limitations. 

B11.2.2 Flight time to and from a duty station as a flight 

crewmember (commuting) must be reported and counted 

toward limitations if it is flown on a duty day. Flight time 

includes but is not limited to military flight time, charter, 

flight instruction, 14 CFR Part 61.56 flight review, flight 

examinations by FAA designees, any flight time for which a 

flight crewmember is compensated, or any other flight time 

of a commercial nature whether compensated or not. 

B11.2.3 Flight crewmembers are limited to the following 

flight hour limitations, which must fall within their duty hour 

limitations: 

B11.2.3.1 A maximum of 8 hours flight time during any 

assigned duty period. 

B11.2.3.2 A maximum of 42 hours flight time during any 

consecutive 6-day period. When a pilot acquires 36 or more 

flight hours in a consecutive 6-day period, the pilot will be 

given the following 1 calendar day off duty for rest, after 

which a new 6-day cycle will begin. 

B11.2.4 Pilot flight time computations will be in accordance 

with 14 CFR Part 1.1. (See C22) 

B12 Personnel Duty Limitations 

B12.1 The Contractor must monitor and remove from duty 

any personnel for fatigue or other causes before they reach 

their daily duty or flight limitations. 

B12.2 Federal agencies may issue a notice reducing the length 

of personnel duty days, flight hours and/or increasing days off 

either on a geographic or agency-wide basis. 

B13 Mission Currency and Proficiency 

B13.1 Mission currency. A pilot is considered mission current 

when they have flown a fire mission or Mission Currency 

Training Flight (MCTF) in the previous 14 days. A pilot is not 

required to be mission current at the start of a contract. 

B13.1.1 MCTFs will be conducted solely at the Government’s 

discretion. Government ordered mission currency flights will 

be paid at the rates (AV & FT) set forth in Section A. When 

circumstances preclude the Government from conducting an 

MCTF, the pilot and aircraft will remain available under the 

contract to be dispatched. All MCTFs must be approved, prior 

to the event, by the COR. 

B13.1.2 MCTFs are conducted as a scenario-based training 

exercise and should include dispatch procedures, loading 

operations, ramp management, flight operations, flight 

following, and air-to-air and air-to-ground communications. 

MCTFs may be conducted every 14 days for pilots if no fire 

missions have been flown in that time period. (Transition 

flights or point-to-point flights do not qualify as “mission” 

flights.) 

B13.2 Pilot Proficiency. A pilot is considered proficient when 

they have completed the required annual company training 

within the last 12 months, are current in the aircraft in 

accordance with 14 CFR 61, meet all applicable requirements 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 26 

SINGLE ENGINE AIR TANKER 

of 14 CFR 137, and meet all the pilot requirements of this 

contract. Pilots must be proficient when they start the 

contract. It is the Contractor’s responsibility to provide 

proficient pilots. Proficiency flights may be conducted while 

the pilot and aircraft are under contract, with approval from 

the local Government managers. Availability will not be 

affected during proficiency flights; however, flight time will 

not be paid by the Government. 

B14 Mechanic Requirements 

A mechanic must maintain the aircraft in accordance with the 

original equipment manufacturers (OEM) or approved STC 

holder’s current maintenance instructions including airframe, 

engine, appliances, emergency equipment, and all instructions 

for continued airworthiness (ICA’s). The mechanic does not 

need to remain at the designated/alternate base, but must be 

available when aircraft maintenance is required 

B15 Mechanic Qualifications 

The Contractor may enter into an agreement with a qualified 

mechanic or maintenance facility whose personnel meet the 

requirements set forth below. Details of the agreement must 

be provided to the COTR. The mechanic provided to support 

this contract must possess the required certificates and 

minimum qualifications shown below: 

B15.1 A valid FAA mechanic certificate with airframe and 

powerplant (A&P) ratings. The mechanic must have held the 

certificate or foreign equivalent certificate with both ratings 

for a minimum of 24 months. 

B15.2 Been actively engaged in aircraft maintenance as a 

certificated mechanic for at least 18 months out of the 24 

months immediately preceding the contract start date. 

B15.3 Twelve months experience as an A&P mechanic or 

foreign equivalent certificate in maintaining aircrafts (3 of 

those 12 months must have been in the 2 years immediately 

preceding the contract start date). 

B15.4 Reserved 

B15.5 The mechanic shall have 12 months experience 

maintaining a turboprop aircraft as a certified mechanic. 

B16 Mechanic Duty Limitations 

Contractor supplied mechanics deployed to the aircraft’s 

operating location (on-site) for field maintenance must not 

exceed the following duty limitations: 

B16.1 Within any 24-hour period, mechanics must have a 

minimum of 8 consecutive hours off duty immediately prior 

to the beginning of any duty day. Local travel up to a 

maximum of 30 minutes each way between the worksite and 

place of lodging will not be considered duty time. 

B16.2 Mechanics must have 2 full days off duty during any 

14-day period during the performance of this contract. Off 

duty days need not be consecutive. 

B16.3 “Duty Time” includes availability and work or alert 

status at any job site for which a mechanic is compensated; or 

any other time of a commercial nature whether compensated 

or not. 

B16.4 The mechanic is responsible for keeping the 

Government apprised of his or her duty limitation status. 

B16.5 Relief or substitute mechanics reporting for duty under 

any contract may be required to furnish a record of all duty 

time during the previous 14 days. 

B17 Fuel Service Vehicle (FSV) and SEAT Support Vehicle 

(SSV) Driver Requirement and Qualifications. 

For each day a FSV and/or SSV is required to be available, 

the Contractor must furnish, for each vehicle, a driver who 

meets all Department of Transportation (DOT) requirements 

for vehicle drivers. 

B18 Vehicle Driver Duty Limitations 

B18.1 The Contractor must ensure that vehicle drivers comply 

with DOT Safety Regulations 49 CFR Parts 390-399, 

including duty limitations. 

B18.2 The vehicle driver must have a minimum of 2 full 

calendar days of rest (off duty) during any 14-day period. Off 

duty days need not be consecutive. 

B18.3 The fuel service vehicle driver must be responsible for 

keeping the Government apprised of his/her duty limitation 

status. 

B18.4 Relief or substitute fuel service vehicle drivers 

reporting for duty may be required to furnish a record of all 

DOT duty time during the previous 14 days. 

B19 Reserved 

OPERATIONS 

B20 Pilot Authority and Responsibility 

The Contractor must ensure that the pilot-in-command is 

responsible for (1) operating the aircraft within its operating 

limits and (2) the safety of the aircraft. The contract pilot-incommand: 

B20.1 Must have the authority to represent the Contractor in 

all matters except changes in price and time unless the CO is 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 27 

SINGLE ENGINE AIR TANKER 

notified otherwise, in writing, prior to performance. The pilot 

must be familiar with the contract and all applicable task 

orders assigned to this contract and must be able to provide 

contract and/or task order information to the project inspector 

(PI) or manager as requested. 

B20.2 Must comply with Government directions except, 

when in the pilot's judgment, such compliance would violate 

Federal or State regulations or contract terms and conditions. 

The pilot has final authority to determine whether the flight 

can be accomplished safely and must refuse any flight, takeoff, landing or drop that is considered hazardous or unsafe. 

B20.3 Must not permit any passenger to ride in the aircraft or 

any cargo to be loaded therein unless authorized by the COR 

or their authorized representative. 

B20.4 Is responsible to determine that all maintenance 

discrepancies have been cleared prior to flight in accordance 

with the contractor’s required operations manual and this 

contract. 

B20.5 Is responsible for determining the aircraft’s operating 

weight and center of gravity and must ensure that the aircraft's 

type certificate limitations or authorized increased weight are 

not exceeded. When necessary, due to density altitude or 

ambient conditions, the pilot must download the aircraft by an 

amount that will preserve a safe margin of performance. The 

following items must be included in the aircraft's operating 

weight for performance calculations (also see B6.6.3): 

B20.5.1 Empty weight of the aircraft (in the required 

configuration). 

B20.5.2 Flight crew with required personal protective 

equipment. 

B20.5.3 Necessary flight kit materials. 

 

B20.5.4 Fuel sufficient for the flight plus a 30-minute reserve 

computed at the average fuel-burn rate. 

B20.5.5 Fire suppressant material weight, calculated at 8.3 

pounds per gallon for water, 8.5 pounds per gallon for foam 

and 9.2 pounds per gallon for retardant. 

B20.5.6 All equipment required by sections B5, B6, and B7 

of this contract. 

B20.5.7 Other Contractor parts and supplies carried on board 

the aircraft. 

B20.6 Must do performance calculations which include: 

Maximum takeoff weight for a given temperature and 

pressure altitude. 

Under no circumstances will a takeoff be attempted if 

existing environmental conditions at takeoff cannot be 

accurately addressed in the aircraft flight manual (AFM) 

or pilot’s operating handbook (POH).

B20.7 A record of the load calculation for each flight is 

required. The record must be retained by the pilot for at least 

30 days and must be made available to the government upon 

request. This record must account for all items listed in 

B20.5.1 through B20.5.7 and document pressure altitude and 

temperature conditions used for the calculation 

B20.8 Pilots without FAA airframe and power plant (A&P) 

certifications are authorized to perform only the preventative 

maintenance tasks detailed under 14 CFR 43 Appendix A, 

Section (c) provided they have been properly trained under 

the direct supervision of an appropriately rated company 

mechanic and designated in writing by the contractor as 

proficient in each task to be performed. Pilots will have this 

documentation available for review by government 

representatives. Pilots performing authorized preventative 

maintenance shall have current maintenance manuals 

available and make logbook entries that document their work 

was performed in accordance with 14 CFR 43.9. 

B20.8.1 When the aircraft is not available due to required 

unscheduled maintenance, a pilot may function as a mechanic 

only if they hold an airframe and powerplant rating or if they 

are performing preventative maintenance in accordance with 

paragraph B22.8. 

B20.8.2 Any time during which the pilot is engaged in 

mechanic duties performing unscheduled maintenance, or as 

a pilot performing preventative maintenance, will apply 

against the pilot's duty day limitations. All time in excess of 2 

hours (not necessarily consecutive) must also apply against 

the pilot's flight limitations. After 2 hours, every hour spent 

as a mechanic, or a pilot performing preventative 

maintenance, will be applied against pilot flight time 

limitation one to one. 

B20.8.3 Only a certificated mechanic (holding an airframe 

and powerplant rating) may perform scheduled maintenance 

and inspections. The primary or relief pilot on duty as a pilot 

must not perform scheduled maintenance and inspections. 

B20.9 The pilot and/or FSV/SSV driver may be required to 

correctly mix, test, and load Government-provided retardants 

and suppressants. The contractor personnel must verify that 

only fire retardants and or suppressants introduced into the 

aircraft are approved for Federal SEAT use. A list of approved 

fire chemicals for Federal SEATs can be found at the USFS 

wildland fire chemicals website under their Qualified 

Products List (QPL) 

https://www.fs.fed.us/rm/fire/wfcs/index.htm 

B21 Flight Operations 

Regardless of any status as a public aircraft operation, the 

Contractor must operate in accordance with applicable FAA 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 28 

SINGLE ENGINE AIR TANKER 

regulations (including those portions applicable to civil 

aircraft) and each certification required under section B2 

unless otherwise authorized by the CO. The Contractor must 

ensure that all personnel operate in compliance with the 

following requirements: 

B21.1 All pilots will be briefed on the mission by an agency 

representative from the base of operations before dispensing 

operations begin. 

B21.2 It is critical that fire suppressant materials be placed as 

accurately as possible on the target areas of the fire. 

Conditions such as winds, fuels, drop material density, and 

gate opening shall be considered. 

B21.3 SEAT pilots must fly traffic patterns in accordance 

with 14 CFR 91. 

B21.4 Adherence to the minimum safe altitudes specified in 

14 CFR 91.119 is required except when engaged in actual 

dispensing operations where the requirements of 14 CFR 

137.49 will apply. Minimum altitude between the airport 

operations area and fire operations area is 500 feet AGL. 

B21.5 Drop height adjustments that are made must always be 

higher than the minimum descent altitude (MDA) of 60 feet 

above the ground cover/canopy. Except for takeoff and 

landing, the pilot must maintain at least 60 feet of obstacle 

clearance at all times.

B21.6 The aircraft's strobe lights must be illuminated during 

all flight operations. The aircraft's conspicuity lighting must 

be illuminated while within 12 miles of the fire. 

B21.7 The pilot must not land the aircraft loaded unless an 

emergency precludes jettisoning the load. 

B21.8 The pilot must remain at the aircraft’s flight controls 

when the engine is operating. 

B21.9 Flight plans. Pilots must file and operate on an FAA, 

ICAO, or agency flight plan. Contractor flight plans are not

acceptable. Flight plans must be filed prior to takeoff when 

possible. Pilots must plan flights so as to land with VFR fuel 

minimums. Pilots must provide agency personnel the amount 

of fuel on board at the time of departure for each ordered 

flight. 

B21.10 Flight following. Pilots are responsible for flight 

following with the FAA, ICAO, and/or in accordance with the 

agency’s approved flight following procedures. Check-in 

intervals must not exceed one-hour intervals under normal 

circumstances. AFF is an acceptable method of flight 

following. 

B21.11 Day only use. Single engine air tankers must be 

limited to flight during daylight hours and under VFR 

conditions only. Daylight hours are defined as from 30 

minutes before official sunrise to 30 minutes after official 

sunset. 

B21.12 Aircraft may be loaded by trained Government or 

contract personnel at temporary or permanent airtanker bases. 

B21.13 All pilots must be proficient when they arrive at the 

reporting location. Relief pilots may arrive one day before 

their duty day to become proficient. 

B21.13.1 Aircraft may be released to the Contractor for pilot 

proficiency flights at no cost to the Government if approved 

in advance by the Government representative. The Contractor 

will not be charged unavailability for these flights. (These 

flights are not MCTFs.) 

B22 Security of Aircraft and Equipment 

B22.1 The Contractor will be responsible at all times for the 

security of their aircraft, vehicles, and associated equipment 

used in support of this agreement. 

B22.2 Physical aircraft security. Any aircraft used under this 

contract must be physically secured and disabled via a duallock method whenever the aircraft is unattended. Operational 

environments and personnel safety must be considered when 

selecting the locking devices and methods to be used. Any 

combination of two different anti-theft devices designed to 

secure or disable an aircraft is acceptable provided it achieves 

a level of security equal to or greater than the following 

examples of locking devices and methods: 

● Keyed starter switch 

● Keyed master power switch 

● Hidden battery cutoff switches 

● Hidden start relay switches 

● Throttle/power lever lock 

● Mixture/fuel lever lock 

● Locking fuel cutoff 

● Locking tiedown cable 

Unacceptable locking devices and security methods are: 

● Locking aircraft doors 

● Fenced or gated parking area 

B23 Personal Protective Equipment (PPE) for Flight 

Operations 

B23.1 The Contractor must provide and require personnel to 

wear PPE in accordance with The Interagency Aviation Life 

Support Equipment (ALSE), Chapter 2 Personal Protective 

Equipment. 

B23.2 The DOI/USFS ALSE Guide/Handbook, the Aviation 

Helmet Standard and the certificates of compliance are 

available on the OAS website at 

https://www.doi.gov/aviation/safety/helmet. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 29 

SINGLE ENGINE AIR TANKER 

B24 PPE for Ground Operations 

 

B24.1 Ground personnel will comply with local tanker base 

PPE requirements. 

B24.2 Shoes may not be open-toed and should have a nonslip sole. No flip flops or sandals. Tennis shoes or hiking type 

boots are recommended. 

B24.3 Appropriate hearing and eye protection must be worn 

when working around aircraft with engine or propeller 

running. It is recommended that eye and ear protection be 

worn when in proximity of running pumps or other loud 

noise-making equipment. 

B24.4 Personnel working on the ramp will wear high 

visibility clothing or vests differing in color from that of the 

Parking Tender or Ramp Manager. Personnel should check to 

ensure that clothing and items within pockets of their clothing 

do not present a source of FOD. 

B24.5 PPE for skin protection against sunburn, prop blast, and 

blowing rocks/sand should be worn. This is usually long 

sleeve, lightweight shirt or jumpsuit. 

B24.6 During all fueling operations, fuel-servicing personnel 

shall wear a long-sleeved shirt, long trousers, boots, and 

gloves. The shirt and trousers must be made of 100% cotton 

or other natural fiber, or labeled as non-static. 

B25 Fuel and Servicing Requirements 

B25.1 The Contractor must supply all fuel and lubricating oils 

required to operate all equipment during the contract period. 

All fuel must be commercial (or military) grade aviation fuel 

approved for use by the airframe and engine manufacturer. 

Only fuels meeting American Society for Testing and 

Material (ASTM) or military specifications are authorized for 

use. ASTM D-1655 (Jet A, A-1, or B), Mil T-5624 (JP-4, JP8, JP-5). Contractors must ensure that bulk fuel obtained 

directly from distributors meets these same specifications. 

The Contractor must keep all fuel delivery records through 

the entire contract period. 

B25.2 Hot/Rapid refueling is allowed on this contract when 

requested by the Government and the contractor concurs. The 

Contractor must have hot/rapid refueling procedures 

incorporated in their operations manual. The specific Rapid 

Refueling requirements contained in NFPA 407 Section 

4.2.14 must be adhered to. Fuel servicing equipment must 

have a deadman control device meeting NFPA 407 paragraph 

5.1.7.1 requirements. Government personnel shall not be on 

board the aircraft during rapid refueling operations. 

B25.3 The NFPA fuel-handling handbook must be used as a 

guide. No personnel will be permitted on board the aircraft 

during fueling operations, except hot/rapid refueling. Copies 

of NFPA 407: Standard for Aircraft Fuel Servicing can be 

obtained from the National Fire Protection Association 

(NFPA), 1 Batterymarch Park, Quincy, MA 02169. 

B25.4 The Contractor is responsible for maintaining and 

securing their fuel storage and fueling facilities. 

B25.5 If storage facilities contain more than 1,320 gallons 

total or if any one container contains more than 660 gallons, 

EPA regulations will apply (40 CFR Part 112). 

B25.6 The Contractor must have a fuel quality assurance 

program. 

B25.7 In accordance with the filter manufacturer's 

recommendations, fuel must pass through a filtering system 

as outlined in Section B8. 

B25.8 The Contractor must ensure that they are in compliance 

with 40 CFR Part 112: Oil Pollution Prevention; Spill 

Prevention, Control, and Countermeasure Plan Requirements 

(SPCC). 

B25.8.1 An SPCC plan is required for each mobile fueler used 

on this contract regardless of bulk storage container (tank) 

size. 

B25.9 Operations. The Contractor must ensure that: 

B25.9.1 Fuel service must not be performed on fixed wing 

aircraft while an onboard engine is operating unless the 

aircraft is equipped with a dry-break refueling system. The 

fueling system port must be located behind the wing and of a 

different size and/or type than any other port used for the 

loading or unloading of any material (1-inch buckeye or 

equal). This port must be clearly marked as to the type and 

quantity of fuel. (See B8) 

B25.9.2 In the Lower 48 States, U.S. Government personnel 

are not involved with refueling of contract aircraft unless the 

pilot has determined that it is an absolute necessity due to an 

emergency situation. 

B25.9.3 Smoking is prohibited within 50 feet of the aircraft 

and fuel service vehicles. 

AIRCRAFT MAINTENANCE REQUIREMENTS

B26 General - Maintenance 

B26.1 All aircraft will be maintained in accordance with the 

original equipment manufacturers (OEM) or approved STC 

holder’s current maintenance instructions including airframe, 

engine, propeller, appliances, emergency equipment, and all 

instructions for continued airworthiness (ICA’s). All 

maintenance preformed on contract aircraft must be recorded 

in the aircraft’s maintenance record in accordance with 14 

CFR Parts 43.9 and 43.11, and a copy of the records required 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 30 

SINGLE ENGINE AIR TANKER 

by 14 CFR 91.417 kept with the aircraft. An FAA-approved 

maintenance manual and 14 CFR 91.405 must be used to 

accomplish continued airworthiness inspections. 

B26.2 The contractor is responsible for ensuring that the 

mechanics employed by the contractor, as well as mechanics 

employed by other parties but engaged by the contractor 

under separate agreements, to perform work on contracted 

aircraft are in compliance with the following. 

B26.2.1 Mechanics engaged by the contractor to perform 

work on contract aircraft must have previously demonstrated 

experience satisfactorily performing the work concerned or to 

be working under the direct supervision of a certificated and 

appropriately rated mechanic, or a certificated repairman, 

who has had previous experience in the specific operation 

concerned. The contractor must ensure such mechanics also 

have available and understand the current instructions of the 

manufacturer, and the maintenance manuals, for the specific 

operation concerned. Ref 14 CFR 65.81. 

B26.2.2 Such mechanics must use the methods, techniques, 

and practices prescribed in the current manufacturer's 

maintenance manual or Instructions for Continued 

Airworthiness prepared by its manufacturer, except as noted 

in 14 CFR 43.16. They must use the tools, equipment, and test 

apparatus necessary to assure completion of the work in 

accordance with accepted industry practices. If special 

equipment or test apparatus is recommended by the 

manufacturer involved, they must use that equipment or 

apparatus or its equivalent designated as acceptable by the 

FAA. Ref: 14 CFR 43.13. 

B26.3 Prior to the initial inspection and contract starting date, 

all maintenance deficiencies must be corrected or deferred in 

accordance with Part 91.213 or operator’s approved 

maintenance program. Equipment required by this 

procurement may not be deferred. Deferred discrepancies 

must be evaluated and the aircraft approved for use on a caseby-case basis. The Contractor must correct deficiencies that 

occur during contract performance in accordance with the 

appropriate Federal Aviation Regulations or the approved 

maintenance program. 

B26.4 All components must be overhauled upon reaching the 

factory-recommended time or FAA-approved extension. 

Turbine engine hot section inspections (HSIs) and engine 

overhaul must be accomplished upon reaching the factoryrecommended time/cycles or in accordance with an FAAapproved extension. All time-life parts due by either hour, 

cycle, or calendar days must be replaced upon reaching the 

factory-recommended time or FAA-approved extension. All 

work must be accomplished in accordance with the 

manufacturer’s or approved STC holder’s current 

maintenance instructions. 

B26.4.1 The Contractor must supply, at the time of the initial 

agency inspection, a list of all items installed on the aircraft 

that are required to be overhauled or replaced on a specified 

time basis. This list must include the component’s name, part 

number, serial number, total time, service life (or 

inspection/overhaul time interval), and time and date when 

component was overhauled, replaced, or inspected. 

B27 Airworthiness Directives (ADs), Manufacturer's 

Mandatory Service Bulletins (MMSBs), Service Letters 

(SL) and additional maintenance requirements. 

B27.1 The Contractor must comply with all applicable 

MMSBs and Federal Aviation Administration (FAA) ADs 

before and during contract performance. 

B27.2 The Contractor must provide and make available a list 

of “issued” MMSBs and FAA ADs identifying all those that 

are applicable and non-applicable to the contract aircraft in 

the format similar to the one shown in AC 43-9C, Appendix 

1, complete with authorized signature, certificate, type and 

number. This list must include all accessories and equipment 

installed in each aircraft offered. Signatures of persons 

verifying accuracy of the list is required. 

B27.3 Before the contract start date and throughout the period 

of performance, the following Service Letters (SL) must be 

complied with. Air Tractor SL-129A, SB-129B, SL-180A, 

SL-217B, SL-266, SL-299, SL-300, including all applicable 

FAA Special Airworthiness Information Bulletins (SAIB) 

issued before and during the contract period. 

Note: Air Tractor SL-266 repetitive 100 hour inspection must 

be complied with at a reduced interval of 50 hours.

 

B28 Manuals/Records 

B28.1 The Contractor must ensure that all contract aircraft 

maintenance is recorded in accordance with 14 CFR Parts 43 

and 91 (reference 14 CFR Parts 43.9, 43.11, and 91.417) and 

that a copy of the current maintenance record is kept with the 

aircraft. Electronic copies of manuals and records are 

acceptable. 

B28.2 Before the start date of the contract, the Contractor 

must ensure that all maintenance deficiencies have been 

corrected or deferred in accordance with Part 91.213 or 

operator’s approved maintenance program. Deferred 

discrepancies will be evaluated and the aircraft approved for 

contract use on a case-by-case basis. The Contractor must 

correct deficiencies that occur during contract performance in 

accordance with the appropriate Federal Aviation Regulations 

or the FAA approved maintenance program. 

B29 Maintenance 

B29.1 All maintenance, including inspection, rebuilding, 

alteration, and installation must be accomplished by a person 

authorized to perform maintenance in accordance with 14 

CFR Part 43. 
SECTION B – TECHNICAL SPECIFICATIONS 

CONTRACT NO. XXXXXXXXX 31 

SINGLE ENGINE AIR TANKER 

B29.2 The Contractor must ensure that all maintenance is 

performed by a properly certified mechanic who meets the 

FAA requirements under 14 CFR Part 65. All maintenance 

must be in accordance with the procedures outlined in the 

operator’s FAA-approved/accepted maintenance program. 

Aircraft time-in-service must be recorded. 

B29.3 Routine maintenance must be performed before or after 

the daily use or as approved by the Contracting Officer’s 

Representative (COR). 

B29.4 All fire extinguishers must be maintained in accordance 

with NFPA 10: Standards for Portable Fire Extinguishers

B30 Maintenance Test Flight 

B30.1 The Contractor must, at their own expense, perform a 

functional maintenance check flight following installation, 

overhaul, major repair, or replacement of any engine, 

propeller, or flight control system, or when requested by the 

Contracting Officer’s Technical Representative (COTR). This 

must be accomplished before the aircraft resumes service 

under the contract. The pilot must enter the result of this test 

flight in the aircraft records. 

B30.2 The Contractor must immediately notify the COR and 

COTR of any change to any engine, propeller, flight control 

or major airframe component or of any major repair following 

an incident or accident and must describe the circumstances 

involved. 

B31 Time between Overhaul (TBO) and Life-Limited Parts 

B31.1 All components, including engines, must be replaced 

upon reaching the factory-recommended TBO or FAAapproved extension. Life-limited parts must be replaced at the 

specified time-in-service hours or cycles. 

B31.2 Aircraft operated with engines, propeller components 

or accessories on approved TBO extension programs are 

acceptable provided (1) the Contractor is the holder of the 

approved extension authorization (not the owner if the aircraft 

is leased) and (2) the Contractor operates in accordance with 

the extension authorization. 

B31.3 The Contractor must supply, at the time of the initial 

agency inspection, a list of all items installed on the aircraft 

that are required to be overhauled or replaced on a specified 

time basis. This list must include the component’s name, part 

number, serial number, total time, service life (or 

inspection/overhaul time interval), and time and date when 

component was overhauled, replaced, or inspected. 

B32 Weight and Balance 

B32.1 The aircraft's required weight and balance data must be 

determined by actual weighing of the aircraft, in contract 

configuration, within 60 calendar months preceding the 

starting date of the IDIQ contract and every 60 months 

thereafter. The aircraft must be weighed following any major 

repair or major alteration or change to the equipment list that 

significantly affects the center of gravity of the aircraft. Scale 

readings must be recorded on the weight and balance 

documentation. 

B32.2 All aircraft must be weighed on scales that have been 

certified as accurate within the preceding 24 calendar months. 

Any accredited weights and measures laboratory may serve 

as the certifying agency. 

B32.3 The Contractor must compile a list of equipment 

installed in the aircraft at the time of weighing. Each page of 

the equipment list must identify the specific aircraft by its 

serial and registration numbers and must be dated to indicate 

the last date of weighing or computation. Items that may be 

easily removed or installed for aircraft configuration changes 

(seats, doors, radios, cargo hook, baskets, special mission 

equipment, etc.) must also be listed including the name, the 

weight and arm of each item. The weight and balance must 

be revised each time new equipment is installed or old 

equipment is removed. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 32 

SINGLE ENGINE AIR TANKER 

SECTION C-CONTRACT TERMS AND CONDITIONS 

C1 CONTRACT CLAUSES 

All Offerors must comply with the following FAR, DIAR, 

and AQD provisions and clauses which apply to this 

acquisition: 

FAR 52.252-2 Clauses Incorporated by Reference. (FEB 

1998) 

This contract incorporates one or more clauses by reference, 

with the same force and effect as if they were given in full 

text. Upon request, the Contracting Officer will make their 

full text available. Also, the full text of a clause may be 

accessed electronically at this address: 

https://www.acquisition.gov/Far/ 

Clauses Incorporated By Reference 

Clause Title Date 

52.202-1 Definitions Nov 2013 

52.203-3 Gratuities Apr 1984 

52.203-12 

Limitations on 

Payments to Influence 

Certain Federal 

Transactions Oct 2010 

52.203-17 

Contractor Employee 

Whistleblower rights 

and Requirement to 

Inform Employees of 

Whistleblower Rights Apr 2014 

52.204-4 

Printed or copied 

Double-sided on 

recycled paper May 2011 

52.204-13 

System for Award 

Management 

Maintenance Oct 2016 

 

52.204-17 

Ownership or Control 

of Offeror July 2016 

52.204-18 

Commercial and 

Government Entity 

Code Maintenance Jul 2016 

52.204-19 

Incorporation by 

Reference of 

Representations and 

Certifications Dec 2014 

52.209-2 

Prohibition On 

Contracting With 

Inverted Domestic 

CorporationsRepresentation Nov 2015 

52.212-4 

Contract Terms and 

Conditions - 

Commercial Items Jan 2017 

52.212-4 Alt 1 

Contract Terms and 

Conditions – 

Commercial items Jan 2017 

52.222-24 

Pre-award On-Site 

Equal Opportunity 

Compliance 

Evaluation Feb 1999 

52.222-25 

Affirmative Action 

Compliance Apr 1984 

52.225-25 

Prohibition on 

Contracting with 

Entities Engaging in 

Certain Activities or 

Transactions relating 

to Iran-Representation 

and Certifications Oct 2015 

52.232-17 Interest May 2014 

52.232-18 Availability of Funds Apr 1984 

52.232-39 

Unenforceability of 

Unauthorized 

Obligations Jun 2013 

52.232-40 

Providing Accelerated 

Payments to Small 

Business 

Subcontractors Dec 2013 

52.233-1 Disputes May 2014 

52.242-13 Bankruptcy Jul 1995 

52.246-25 

Limitation of 

Liability- Services Feb 1997 

52.253-1 

Computer Generated 

Forms Jan 1991 

1452.228-71 

Aircraft and General 

Public Liability 

Insurance Mar 1989 

Clauses Incorporated by Full Text 

52.203-19 Prohibition on Contracting with Entities that 

Require Certain Internal Confidentiality Agreements (JAN 

2017) 

(a) Definitions. As used in this clause-- 

“Internal confidentiality agreement or statement” means a 

confidentiality agreement or any other written statement that 

the contractor requires any of its employees or subcontractors 

to sign regarding nondisclosure of contractor information, 

except that it does not include confidentiality agreements 

arising out of civil litigation or confidentiality agreements that 

contractor employees or subcontractors sign at the behest of a 

Federal agency. 

“Subcontract” means any contract as defined in subpart 2.1

entered into by a subcontractor to furnish supplies or services 

for performance of a prime contract or a subcontract. It 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 33 

SINGLE ENGINE AIR TANKER 

includes but is not limited to purchase orders, and changes and 

modifications to purchase orders. 

“Subcontractor” means any supplier, distributor, vendor, or 

firm (including a consultant) that furnishes supplies or 

services to or for a prime contractor or another subcontractor. 

(b) The Contractor shall not require its employees or 

subcontractors to sign or comply with internal confidentiality 

agreements or statements prohibiting or otherwise restricting 

such employees or subcontractors from lawfully reporting 

waste, fraud, or abuse related to the performance of a 

Government contract to a designated investigative or law 

enforcement representative of a Federal department or agency 

authorized to receive such information (e.g., agency Office of 

the Inspector General). 

(c) The Contractor shall notify current employees and 

subcontractors that prohibitions and restrictions of any 

preexisting internal confidentiality agreements or statements 

covered by this clause, to the extent that such prohibitions and 

restrictions are inconsistent with the prohibitions of this 

clause, are no longer in effect. 

(d) The prohibition in paragraph (b) of this clause does not 

contravene requirements applicable to Standard Form 312 

(Classified Information Nondisclosure Agreement), Form 

4414 (Sensitive Compartmented Information Nondisclosure 

Agreement), or any other form issued by a Federal department 

or agency governing the nondisclosure of classified 

information. 

(e) In accordance with section 743 of Division E, Title VII, of 

the Consolidated and Further Continuing Appropriations Act, 

2015, (Pub. L. 113-235), and its successor provisions in 

subsequent appropriations acts (and as extended in continuing 

resolutions) use of funds appropriated (or otherwise made 

available) is prohibited, if the Government determines that the 

Contractor is not in compliance with the provisions of this 

clause. 

(f) The Contractor shall include the substance of this clause, 

including this paragraph (f), in subcontracts under such 

contracts. 

 

52.212-4 Contract Terms and Conditions – Commercial 

Items-Addendum 

52.212-4(a) Inspection/Acceptance-The following is added: 

After either contract award or renewal, the COTR will 

schedule an initial inspection of all of the Contractor's 

proposed aircraft, equipment and personnel to ensure contract 

compliance. This inspection is expected to be accomplished 

when the COTR’s inspectors’ normal schedule brings them to 

the Contractor’s vicinity. Contractors who have not been 

inspected, but are requested for use should immediately 

contact the COTR to schedule an inspection. Failure to 

contact the COTR may result in the use of a different 

Contractor. The inspection will be conducted at the 

Contractor's facility or other location acceptable to the 

Government at a mutually agreeable time. The inspection 

time and date will be scheduled for between 0730 and 1630 

local time, Monday through Friday, unless otherwise agreed 

upon by the COTR. The COTR will normally confirm the 

inspection details in writing. Contractor written requests for 

inspection rescheduling that are received by the COTR at least 

10 days prior to the originally scheduled inspection date may 

be accommodated by the COTR, depending upon their work 

schedule. 

The Contractor must provide information specific to the 

aircraft, equipment, and personnel being proposed for use 

during each year of the contract when requested by the COTR. 

The Contractor must notify the CO, the COR, and the COTR 

when an action has been imposed by the FAA on the 

operator’s certificate or on any pilot or aircraft carded under 

this contract. The Contractor must also notify the COTR of 

any changes in the Director of Operations, Chief Pilot, and 

Director of Maintenance as well as any additional positions 

approved under 14 CFR 119.69(b). 

Approved aircraft, fuel servicing vehicles and pilots will be 

issued an Interagency Aircraft Data Card, an Interagency Data 

Card - Fuel Service Vehicle, and Interagency Pilot 

Qualification card, as applicable. The aircraft and pilot cards 

detail the activities for which they are authorized. The fuel 

servicing vehicle card only indicates that the vehicle meets 

the additional equipment specified in Section B, and in no 

way indicates that the vehicle meets any requirement of 49 

CFR. 

Contractor must submit the Aircraft Data card, Interagency 

Pilot card and or the Fuel Service Vehicle card for inspection 

upon request of a government official. 

The aircraft data card is kept in the aircraft and available for 

inspection at all times. 

The pilot qualification card is kept in the possession of the 

pilot and available for inspection at all times. 

The fuel service vehicle data card is kept in the fuel servicing 

vehicle and available for inspection at all times. 

If the COTR determines any aircraft, equipment, personnel, 

records, or documents presented for inspection are not 

completely ready for the inspection or are determined to be 

nonconforming as required by the contract, the COTR may 

suspend the inspection(s) and schedule a re-inspection for 

another time/date/site. The Contractor may be charged for the 

cost of re-inspection, in accordance with Section C3.9. 

Failure to have an originally offered aircraft presented for 

inspection within 60 days after notice for an inspection may 

result in removal of the aircraft from the contract. 

When an aircraft has not flown under a DOI issued task order 

within a 12 consecutive month timeframe, the card may be 

revoked and aircraft removed from the contract. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 34 

SINGLE ENGINE AIR TANKER 

Equipment. 

The aircraft will be inspected to ensure compliance with all 

contract requirements. The Government may require in-flight 

dynamic testing of aircraft systems. This testing may be 

conducted in conjunction with pilot evaluation flight(s), and 

will be performed at no cost to the Government. 

Fuel servicing vehicle(s), fuel cache(s) and other equipment 

will be inspected to ensure contract compliance. 

Personnel. 

The COTR’s representative will conduct a pilot flight 

evaluation to further verify pilot(s)' ability to perform under 

this contract, when determined necessary. The evaluation 

may include but is not limited to: weight and balance 

performance, center of gravity limitations, aircraft 

performance charts, density altitude considerations, load 

calculation preparation and actual flying of the aircraft. 

Portions of the evaluation may be evaluated orally. The flight 

evaluation will be conducted in accordance with the 

Interagency Airplane Practical Test Standards, and the FAA 

Commercial Practical Test Standards (PTS) and/or FAA 

Airman Certification Standards (ACS). A pilot must also be 

capable of demonstrating proficient operation of all aircraft 

equipment identified in Section B during an evaluation flight. 

The aircraft used for the evaluation(s) must be the same make, 

model, and series awarded for this contract. Flight 

evaluation(s) will usually be performed in areas that provide 

access to terrain similar to that to be flown during the contract 

period. Flight evaluations are conducted at the Contractor’s 

expense. 

During the flight evaluation, pilot inspectors retain 

discretionary authority in determining the competency of the 

pilot. The Government will make the final determination as 

to the pilot’s ability to successfully meet contract 

requirements. 

Services provided under this contract require DOI special use 

flight activities as identified herein. Pilots must have 

satisfactorily completed an agency initial and/or periodic 

flight evaluation(s) for these activities before being approved 

for use under the contract, unless otherwise indicated in the 

contract. The COTR will provide detailed information 

concerning the types and frequency of special use pilot flight 

evaluations when requested. DOI flight evaluation intervals 

are as follows: 

Level I pilots: every 36 months 

Level II pilots: every 12 months 

Low-level flight (within 500’ of the surface) 

Reconnaissance 

Water/retardant application 

Each fuel servicing vehicle driver may be requested to 

demonstrate an acceptable knowledge of correct fueling 

procedures and of all fueling and safety equipment on the fuel 

servicing vehicle. 

Substitute Personnel, Aircraft, or Equipment. 

The contractor (while on contract) may request the use of 

substitute personnel, aircraft, or equipment that was not 

initially approved for use. All proposed substitutes are at the 

sole discretion of the government and must meet contract 

specifications and be subject to inspections and approvals 

identified herein prior to use. The contractor must submit a 

written request for inspections of pilot substitutes to the 

COTR seven days prior to the scheduled arrival at the site. 

Requests for aircraft substitution must be submitted to 

the CO for approval prior to inspection. The CO may 

issue a bilateral modification prior to submitting a request 

to the COTR for inspection scheduling. Requests received 

with fewer than seven days’ notice will be accomplished as 

permitted by the COTR’s schedule. 

The Contractor must transport substitute personnel, aircraft, 

or equipment to the point of use at their expense. 

The Government may charge the Contractor for the cost of 

any substitute inspections in accordance with this section. 

Re-inspection Expenses. 

The Contractor will be liable for all Government incurred reinspection costs. Inspection expenses will not be deducted 

from payments due the Contractor. Contractor will be 

responsible to make payment as directed in writing by the CO. 

Costs may include, but are not limited to, inspector(s)’ time 

to include travel time at $75.00 per hour, transportation, and 

subsistence at actual cost tom include any applicable taxes. 

52.212-5 Contract Terms and Conditions Required to 

Implement Statutes or Executive Orders-Commercial Items 

(JUL 2018) 

(a) The Contractor shall comply with the following Federal 

Acquisition Regulation (FAR) clauses, which are 

incorporated in this contract by reference, to implement 

provisions of law or Executive orders applicable to 

acquisitions of commercial items: 

(1) 52.203-19, Prohibition on Requiring Certain Internal 

Confidentiality Agreements or Statements (Jan 2017) (section 

743 of Division E, Title VII, of the Consolidated and Further 

Continuing Appropriations Act 2015 (Pub. L. 113-235) and 

its successor provisions in subsequent appropriations acts 

(and as extended in continuing resolutions)). 

(2) 52.204-23, Prohibition on Contracting for Hardware, 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 35 

SINGLE ENGINE AIR TANKER 

Software, and Services Developed or Provided by Kaspersky 

Lab and Other Covered Entities (Jul 2018) (Section 1634 of 

Pub. L. 115-91). 

(3) 52.209-10, Prohibition on Contracting with Inverted 

Domestic Corporations (Nov 2015) 

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 

3553). 

(5) 52.233-4, Applicable Law for Breach of Contract Claim 

(OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 

note)). 

(b) The Contractor shall comply with the FAR clauses in this 

paragraph (b) that the contracting officer has indicated as 

being incorporated in this contract by reference to implement 

provisions of law or Executive orders applicable to 

acquisitions of commercial items: 

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the 

Government (Sept 2006), with Alternate I (Oct 1995) (41 

U.S.C. 4704 and 10 U.S.C. 2402). 

_X_ (2) 52.203-13, Contractor Code of Business Ethics and 

Conduct (Oct 2015) (41 U.S.C. 3509). 

___ (3) 52.203-15, Whistleblower Protections under the 

American Recovery and Reinvestment Act of 2009 (Jun 

2010) (Section 1553 of Pub L. 111-5) (Applies to contracts 

funded by the American Recovery and Reinvestment Act of 

2009). 

_X_ (4) 52.204-10, Reporting Executive compensation and 

First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) 

(31 U.S.C. 6101 note). 

___ (5) [Reserved] 

_X_ (6) 52.204-14, Service Contract Reporting Requirements 

(Oct 2016) (Pub. L. 111-117, section 743 of Div. C). 

_X_ (7) 52.204-15, Service Contract Reporting Requirements 

for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-

117, section 743 of Div. C). 

_X_ (8) 52.209-6, Protecting the Government’s Interest When 

Subcontracting with Contractors Debarred, Suspended, or 

Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note). 

_X_ (9) 52.209-9, Updates of Publicly Available Information 

Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 

2313). 

___ (10) [Reserved] 

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or SoleSource Award (Nov 2011) (15 U.S.C. 657a). 

___ (ii) Alternate I (Nov 2011) of 52.219-3. 

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference 

for HUBZone Small Business Concerns (Oct 2014) (if the 

offeror elects to waive the preference, it shall so indicate in its 

offer)(15 U.S.C. 657a). 

___ (ii) Alternate I (Jan 2011) of 52.219-4. 

___ (13) [Reserved] 

_X_ (14) (i) 52.219-6, Notice of Total Small Business Aside 

(Nov 2011) (15 U.S.C. 644). 

___ (ii) Alternate I (Nov 2011). 

___ (iii) Alternate II (Nov 2011). 

___ (15) (i) 52.219-7, Notice of Partial Small Business SetAside (June 2003) (15 U.S.C. 644). 

___ (ii) Alternate I (Oct 1995) of 52.219-7. 

___ (iii) Alternate II (Mar 2004) of 52.219-7. 

_X_ (16) 52.219-8, Utilization of Small Business Concerns 

(Nov 2016) (15 U.S.C. 637(d)(2) and (3)). 

___ (17) (i) 52.219-9, Small Business Subcontracting Plan 

(Jan 2017) (15 U.S.C. 637 (d)(4)). 

___ (ii) Alternate I (Oct 2001) of 52.219-9. 

___ (iii) Alternate II (Oct 2001) of 52.219-9. 

___ (iv) Alternate III (Oct 2015) of 52.219-9. 

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 

2011) (15 U.S.C. 644(r)). 

_X_ (19) 52.219-14, Limitations on Subcontracting (Jan 

2017) (15 U.S.C. 637(a)(14)). 

___ (20) 52.219-16, Liquidated Damages—Subcontracting 

Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). 

___ (21) 52.219-27, Notice of Service-Disabled VeteranOwned Small Business Set-Aside (Nov 2011) (15 U.S.C. 

657f). 

_X_ (22) 52.219-28, Post Award Small Business Program 

Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). 

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source 

Award to, Economically Disadvantaged Women-Owned 

Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)). 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 36 

SINGLE ENGINE AIR TANKER 

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source 

Award to, Women-Owned Small Business Concerns Eligible 

Under the Women-Owned Small Business Program (Dec 

2015) (15 U.S.C. 637(m)). 

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 

___ (26) 52.222-19, Child Labor—Cooperation with 

Authorities and Remedies (Feb 2016) (E.O. 13126). 

___ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 

2015). 

_X_ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 

11246). 

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 

2015) (38 U.S.C. 4212). 

_X_ (30) 52.222-36, Equal Opportunity for Workers with 

Disabilities (Jul 2014) (29 U.S.C. 793). 

_X_ (31) 52.222-37, Employment Reports on Veterans (Feb 

2016) (38 U.S.C. 4212). 

_X_ (32) 52.222-40, Notification of Employee Rights Under 

the National Labor Relations Act (Dec 2010) (E.O. 13496). 

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons 

(Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. 

chapter 78 and E.O. 13627). 

_X_ (34) 52.222-54, Employment Eligibility Verification 

(Oct 2015). (E. O. 12989). (Not applicable to the acquisition 

of commercially available off-the-shelf items or certain other 

types of commercial items as prescribed in 22.1803.) 

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered 

Material Content for EPA-Designated Items (May 2008) (42 

U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition 

of commercially available off-the-shelf items.) 

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 

6962(i)(2)(C)). (Not applicable to the acquisition of 

commercially available off-the-shelf items.) 

___ (36) 52.223-11, Ozone-Depleting Substances and High 

Global Warming Potential Hydrofluorocarbons (Jun 2016) 

(E.O.13693). 

___ (37) 52.223-12, Maintenance, Service, Repair, or 

Disposal of Refrigeration Equipment and Air Conditioners 

(Jun 2016) (E.O. 13693). 

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered 

Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514 

___ (ii) Alternate I (Oct 2015) of 52.223-13. 

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered 

Television (Jun 2014) (E.O.s 13423 and 13514). 

___ (ii) Alternate I (Jun 2014) of 52.223-14. 

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming 

Products (Dec 2007) (42 U.S.C. 8259b). 

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered 

Personal Computer Products (Oct 2015) (E.O.s 13423 and 

13514). 

___ (ii) Alternate I (Jun 2014) of 52.223-16. 

_X_ (42) 52.223-18, Encouraging Contractor Policies to Ban 

Text Messaging while Driving (Aug 2011) (E.O. 13513). 

___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693). 

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696). 

___ (45) 52.225-1, Buy American--Supplies (May 2014) (41 

U.S.C. chapter 83). 

___ (46) (i) 52.225-3, Buy American--Free Trade 

Agreements--Israeli Trade Act (May 2014) (41 U.S.C. 

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 

U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-

77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 

110-138, 112-41, 112-42, and 112-43). 

___ (ii) Alternate I (May 2014) of 52.225-3. 

___ (iii) Alternate II (May 2014) of 52.225-3. 

___ (iv) Alternate III (May 2014) of 52.225-3. 

___ (47) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 

2501, et seq., 19 U.S.C. 3301 note). 

___ (48) 52.225-13, Restrictions on Certain Foreign 

Purchases (Jun 2008) (E.O.’s, proclamations, and statutes 

administered by the Office of Foreign Assets Control of the 

Department of the Treasury). 

___ (49) 52.225-26, Contractors Performing Private Security 

Functions Outside the United States (Jul 2013) (Section 862, 

as amended, of the National Defense Authorization Act for 

Fiscal Year 2008; 10 U.S.C. 2302 Note). 

___ (50) 52.226-4, Notice of Disaster or Emergency Area SetAside (Nov 2007) (42 U.S.C. 5150). 

___ (51) 52.226-5, Restrictions on Subcontracting Outside 

Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 37 

SINGLE ENGINE AIR TANKER 

___ (52) 52.232-29, Terms for Financing of Purchases of 

Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 

2307(f)). 

___ (53) 52.232-30, Installment Payments for Commercial 

Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). 

_X_ (54) 52.232-33, Payment by Electronic Funds Transfer— 

System for Award Management (Jul 2013) (31 U.S.C. 3332). 

___ (55) 52.232-34, Payment by Electronic Funds Transfer—

Other Than System for Award Management (Jul 2013) (31 

U.S.C. 3332). 

___ (56) 52.232-36, Payment by Third Party (May 2014) (31 

U.S.C. 3332). 

___ (57) 52.239-1, Privacy or Security Safeguards (Aug 

1996) (5 U.S.C. 552a). 

___ (58) (i) 52.247-64, Preference for Privately Owned U.S.-

Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 

1241(b) and 10 U.S.C. 2631). 

___ (ii) Alternate I (Apr 2003) of 52.247-64. 

(c) The Contractor shall comply with the FAR clauses in this 

paragraph (c), applicable to commercial services, that the 

Contracting Officer has indicated as being incorporated in this 

contract by reference to implement provisions of law or 

executive orders applicable to acquisitions of commercial 

items: 

[Contracting Officer check as appropriate.] 

___ (1) 52.222-17, Nondisplacement of Qualified Workers 

(May 2014) (E.O. 13495) 

_X__ (2) 52.222-41, Service Contract Labor Standards (May 

2014) (41 U.S.C. chapter 67.). 

___ (3) 52.222-42, Statement of Equivalent Rates for Federal 

Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). 

_X__ (4) 52.222-43, Fair Labor Standards Act and Service 

Contract Labor Standards -- Price Adjustment (Multiple Year 

and Option Contracts) (May 2014) (29 U.S.C.206 and 41 

U.S.C. chapter 67). 

___ (5) 52.222-44, Fair Labor Standards Act and Service 

Contract Labor Standards -- Price Adjustment (May 2014) 

(29 U.S.C. 206 and 41 U.S.C. chapter 67). 

___ (6) 52.222-51, Exemption from Application of the 

Service Contract Labor Standards to Contracts for 

Maintenance, Calibration, or Repair of Certain Equipment--

Requirements (May 2014) (41 U.S.C. chapter 67). 

___ (7) 52.222-53, Exemption from Application of the 

Service Contract Labor Standards to Contracts for Certain 

Services--Requirements (May 2014) (41 U.S.C. chapter 67). 

_X_ (8) 52.222-55, Minimum Wages Under Executive Order 

13658 (Dec 2015) (E.O. 13658). 

___ (9) 52.226-6, Promoting Excess Food Donation to 

Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). 

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin 

(Sep 2008) (31 U.S.C. 5112(p)(1)). 

(d) Comptroller General Examination of Record The 

Contractor shall comply with the provisions of this paragraph 

(d) if this contract was awarded using other than sealed bid, is 

in excess of the simplified acquisition threshold, and does not 

contain the clause at 52.215-2, Audit and Records -- 

Negotiation. 

(1) The Comptroller General of the United States, or an 

authorized representative of the Comptroller General, shall 

have access to and right to examine any of the Contractor’s 

directly pertinent records involving transactions related to this 

contract. 

(2) The Contractor shall make available at its offices at all 

reasonable times the records, materials, and other evidence 

for examination, audit, or reproduction, until 3 years after 

final payment under this contract or for any shorter period 

specified in FAR Subpart 4.7, Contractor Records Retention, 

of the other clauses of this contract. If this contract is 

completely or partially terminated, the records relating to the 

work terminated shall be made available for 3 years after any 

resulting final termination settlement. Records relating to 

appeals under the disputes clause or to litigation or the 

settlement of claims arising under or relating to this contract 

shall be made available until such appeals, litigation, or 

claims are finally resolved. 

(3) As used in this clause, records include books, documents, 

accounting procedures and practices, and other data, 

regardless of type and regardless of form. This does not 

require the Contractor to create or maintain any record that 

the Contractor does not maintain in the ordinary course of 

business or pursuant to a provision of law. 

(e) 

(1) Notwithstanding the requirements of the clauses in 

paragraphs (a), (b), (c) and (d) of this clause, the Contractor 

is not required to flow down any FAR clause, other than those 

in this paragraph (e)(1) in a subcontract for commercial items. 

Unless otherwise indicated below, the extent of the flow down 

shall be as required by the clause— 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 38 

SINGLE ENGINE AIR TANKER 

(i) 52.203-13, Contractor Code of Business Ethics and 

Conduct (Oct 2015) (41 U.S.C. 3509). 

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 

2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that 

offer further subcontracting opportunities. If the subcontract 

(except subcontracts to small business concerns) exceeds 

$700,000 ($1.5 million for construction of any public 

facility), the subcontractor must include 52.219-8 in lower tier 

subcontracts that offer subcontracting opportunities. 

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 

2014) (E.O. 13495). Flow down required in accordance with 

paragraph (1) of FAR clause 52.222-17. 

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 

2015). 

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). 

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) 

(38 U.S.C. 4212). 

(vii) 52.222-36, Equal Opportunity for Workers with 

Disabilities (Jul 2014) (29 U.S.C. 793). 

(viii) 52.222-37, Employment Reports on Veterans (Feb 

2016) (38 U.S.C. 4212). 

(ix) 52.222-40, Notification of Employee Rights Under the 

National Labor Relations Act (Dec 2010) (E.O. 13496). Flow 

down required in accordance with paragraph (f) of FAR 

clause 52.222-40. 

(x) 52.222-41, Service Contract Labor Standards (May 2014), 

(41 U.S.C. chapter 67). 

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons 

(Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. 

chapter 78 E.O. 13627). 

(xii) 52.222-51, Exemption from Application of the Service 

Contract Labor Standards to Contracts for Maintenance, 

Calibration, or Repair of Certain Equipment--Requirements 

(May 2014) (41 U.S.C. chapter 67.) 

(xiii) 52.222-53, Exemption from Application of the Service 

Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67) 

(xiv) 52.222-54, Employment Eligibility Verification (Oct 

2015) (E. O. 12989). 

(xv) 52.222-55, Minimum Wages Under Executive Order 

13658 (Dec 2015). 

(xvi) 52.225-26, Contractors Performing Private Security 

Functions Outside the United States (Jul 2013) (Section 862, 

as amended, of the National Defense Authorization Act for 

Fiscal Year 2008; 10 U.S.C. 2302 Note). 

(xvii) 52.226-6, Promoting Excess Food Donation to 

Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow 

down required in accordance with paragraph (e) of FAR 

clause 52.226-6. 

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag 

Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) 

and 10 U.S.C. 2631). Flow down required in accordance with 

paragraph (d) of FAR clause 52.247-64. 

(2) While not required, the Contractor may include in its 

subcontracts for commercial items a minimal number of 

additional clauses necessary to satisfy its contractual 

obligations. 

52.216-18 Ordering (OCT 1995) 

 (a) Any supplies and services to be furnished under this 

contract shall be ordered by issuance of delivery orders or task 

orders by the individuals or activities designated in the 

Schedule *. Such orders may be issued from date of award 

through the last day of the performance period. 

 (b) All delivery orders or task orders are subject to the 

terms and conditions of this contract. In the event of conflict 

between a delivery order or task order and this contract, the 

contract shall control. 

 (c) If mailed, a delivery order or task order is considered 

“issued” when the Government deposits the order in the mail. 

Orders may be issued orally, and followed up by email, by 

facsimile, or by electronic commerce methods, only when 

authorized in the schedule. 

*Schedule refers to the Solicitation and is not limited to the 

price schedule. In addition to the CO, see C15 for a list of 

authorized ordering officers. 

52.216-19 Order Limitations (OCT 1995) 

 “(a) Minimum order. When the Government requires 

supplies or services covered by this contract in an amount less 

than 1 day of availability, the Government is not obligated to 

purchase, nor is the Contractor obligated to furnish, those 

supplies or services under the contract.” 

 

(b) Maximum order. The Contractor is not obligated to 

honor— 

 (1) Any order for a single item in excess of $10 Million. 

 (2) Any order for a combination of items in excess of $10 

Million or (3) A series of orders from the same ordering 

office within two calendar days that together call for 

quantities exceeding the limitation in paragraph (b)(1) or (2) 

of this section. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 39 

SINGLE ENGINE AIR TANKER 

 (c) Notwithstanding paragraph (b) of this section, the 

Contractor shall honor any order exceeding the maximum 

order limitations in paragraph (b), unless that order (or orders) 

is returned to the ordering office within two days after 

issuance, with written notice stating the Contractor’s intent 

not to perform and the reasons. Upon receiving this notice, the 

Government may acquire the supplies or services from 

another source. 

52.216-22 Indefinite Quantity (OCT 1995) 

 (a) This is an indefinite-quantity contract for the supplies 

or services specified and effective for the period stated, in the 

Schedule. The quantities of supplies and services specified in 

the Schedule are estimates only and are not purchased by this 

contract. 

 (b) Delivery or performance shall be made only as 

authorized by orders issued in accordance with the Ordering 

clause. The Contractor shall furnish to the Government, when 

and if ordered, the supplies or services specified in the 

Schedule up to and including the quantity designated in the 

Schedule as the “maximum.” The Government shall order at 

least the quantity of supplies or services designated in the 

Schedule as the “minimum.” 

 (c) Except for any limitations on quantities in the Order 

Limitations clause or in the Schedule, there is no limit on the 

number of orders that may be issued. The Government may 

issue orders requiring delivery to multiple destinations or 

performance at multiple locations. 

 (d) Any order issued during the effective period of this 

contract and not completed within that period shall be 

completed by the Contractor within the time specified in the 

order. The contract shall govern the Contractor’s and 

Government’s rights and obligations with respect to that order 

to the same extent as if the order were completed during the 

contract’s effective period; provided, that the Contractor shall 

not be required to make any deliveries under this contract 364 

days after contract expiration. 52.217-8 Option to Extend 

Services (Nov 1999) 

The Government may require continued performance of any 

services within the limits and at the rates specified in the 

contract. These rates may be adjusted only as a result of 

revisions to prevailing labor rates provided by the Secretary 

of Labor. This option provision may be exercised more than 

once, but the total extension of performance hereunder shall 

not exceed 6 months. The CO may exercise the option by 

written notice to the Contractor prior to the expiration of the 

contract. 

52.222-42 Statement of Equivalent Rates for Federal Hires 

(May 2014) 

In compliance with the Service Contract Labor Standards statute 

and the regulations of the Secretary of Labor (29 CFR part 4), 

this clause identifies the classes of service employees expected 

to be employed under the contract and states the wages and 

fringe benefits payable to each if they were employed by the 

contracting agency subject to the provisions of 5 U.S.C. 5341 or 

5332. 

This Statement is for Information Only: It is not a Wage 

Determination

Employee Class Monetary Wage – Fringe 

Benefits 

Aircraft Pilot, Hawaii GS2181-11, Step 1 $30.11 

Fringe benefits such as, life, accident, health insurance, 

and sick leave, are not less than 5.1 percent of the basic 

hourly rate. The percentage of the basic hourly rate that is 

contributed by the contracting agency for retirement is 

currently 7 to 17.5 percent. Fringe benefits also include 10 

paid holidays, paid vacation time as follows: Two (2) 

hours of annual leave each week for an employee with less 

than three (3) years of service. Three (3) hours of annual 

leave each week for an employee with three (3) but less 

than fifteen (15) years of service. Four (4) hours of annual 

leave each week for an employee with fifteen (15) or more 

years of service. 

1452.201-70 Authorities and Delegations (SEP 2011) 

 (a) The Contracting Officer is the only individual 

authorized to enter into or terminate this contract, modify any 

term or condition of this contract, waive any requirement of 

this contract, or accept nonconforming work. 

 (b) The Contracting Officer will designate a 

Contracting Officer’s Representative (COR) at time of award. 

The COR will be responsible for technical monitoring of the 

contractor’s performance and deliveries. The COR will be 

appointed in writing, and a copy of the appointment will be 

furnished to the Contractor. Changes to this delegation will 

be made by written changes to the existing appointment or by 

issuance of a new appointment. : 

 (c) The COR is not authorized to perform, formally 

or informally, any of the following actions: 

 (1) Promise, award, agree to award, or 

execute any contract, contract modification, or notice of intent 

that changes or may change this contract; 

 (2) Waive or agree to modification of the 

delivery schedule; 

 (3) Make any final decision on any contract 

matter subject to the Disputes Clause; 

 (4) Terminate, for any reason, the 

Contractor’s right to proceed; or 

 (5) Obligate in any way, the payment of 

money by the Government. 

(d) The Contractor shall comply with the written or oral 

direction of the Contracting Officer or authorized 

representative(s) acting within the scope and authority of the 

appointment memorandum. The Contractor need not proceed 

with direction that it considers to have been issued without 

proper authority. The Contractor shall notify the Contracting 

Officer in writing, with as much detail as possible, when the 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 40 

SINGLE ENGINE AIR TANKER 

COR has taken an action or has issued direction (written or 

oral) that the Contractor considers to exceed the COR’s 

appointment, within 3 days of the occurrence. Unless 

otherwise provided in this contract, the Contractor assumes 

all costs, risks, liabilities, and consequences of performing 

any work it is directed to perform that falls within any of the 

categories defined in paragraph (c) prior to receipt of the 

Contracting Officer’s response issued under paragraph (e) of 

this clause. 

(e) The Contracting Officer shall respond in writing within 30 

days to any notice made under paragraph (d) of this clause. A 

failure of the parties to agree upon the nature of a direction, 

or upon the contract action to be taken with respect thereto, 

shall be subject to the provisions of the Disputes clause of this 

contract. 

(f) The Contractor shall provide copies of all correspondence 

to the Contracting Officer and the COR. 

(g) Any action(s) taken by the Contractor, in response to any 

direction given by any person acting on behalf of the 

Government or any Government official other than the 

Contracting Officer or the COR acting within his or her 

appointment, shall be at the Contractor’s risk. 

Contracting Officer's Technical Representative (COTR). 

The COTR is authorized to take any or all actions necessary 

to assure compliance with the technical portions of the 

contract. The COTR will conduct all requested or required 

inspections. 

Project Inspector (PI). 

If necessary, due to distance or geographic dispersion of sites, 

the COR may request in writing to the CO, a Project Inspector 

to monitor the contract in their absence. The CO will appoint 

the PI in writing with copies to the contractor and the COR. 

The PIs will not be delegated COR authority and must 

immediately bring any potentially controversial matter to the 

COR for action. The COR will remain the delegated 

Government representative directly responsible to the CO. 

SEAT Manager (SEMG) or Airtanker Base Manager 

A qualified Manager will be assigned to each SEAT base of 

operations and may be designated as a Project Inspector. In 

addition to directing work of the SEAT, the manager has the 

following contract administration duties and authority: 

(1) Conduct pre-use inspection.* 

(2) Order aircraft services as provided in the contract. 

(3) Secure compliance with all contract provisions and 

specifications. 

(4) Record and agree to availability and flight times. 

(5) Approve authorized breaks. 

(6) Suspend Operations 

(7) Complete Contractor evaluation at end of assignment. 

*The pre-use inspection is required each time the aircraft is 

hired for use. If the pre-use inspection reveals equipment 

problems the manager should call the appropriate AM Area 

office and consult with an AM technical specialist. 

The OAS Safety Manager. 

The OAS Safety Manager is responsible for all matters 

concerning accident and incident with potential 

investigations. The ASM is: 

Mr. Keith Raley 

DOI – Office of Aviation Services (OAS) 

300 E. Mallard Dr., Ste. 200 

Boise, ID 83706-3991 

Phone: 208-433-5071 

Fax: 208-433-5007 

BLM Aviation Safety Advisor 

BLM Aviation Safety Advisor may at any time conduct 

assurance reviews with company employees performing on 

the contract. Reviews will be based on SMS plan as required 

in contract. (See C10.3). 

GENERAL CONTRACT TERMS AND CONDITIONS 

C2 Reserved 

C3 Aircraft Use Report 

C3.1 The Contractor, or Contractor's representative, and the 

Government must complete and sign an Aircraft Use Report, 

OAS-23/23E form or other form as directed by the CO. An 

electronic report will be initiated by the Contractor in a 

Department of the Interior electronic reporting system that 

documents the daily services recorded on the signed OAS23/23E or other form as directed by the CO. Hard copies of the 

signed OAS-23/23E are to be uploaded / attached to the 

electronic report created in the electronic system. 

C3.2 Supporting documentation as required by the contract to 

support actual additional pay items (i.e. relief transportation 

costs, tie-downs, landing fees, etc.) shall be attached 

electronically to the applicable Aircraft Use Report or other 

form as directed by the CO. Failure to include such 

documentation would result in rejection of the report back to 

the Contractor for inclusion and resubmission. 

C3.3 Aircraft Use Reports or other form as directed by the CO 

are to be submitted no sooner than every two weeks or upon 

conclusion of a project, if less than two weeks duration. 

C3.4 Subsequent electronic invoicing through IPP (see below) 

will match the same period as the Aircraft Use Report 

submission or other form as directed by the CO. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 41 

SINGLE ENGINE AIR TANKER 

C4 Electronic Invoicing and Payment Requirements – 

Invoice Processing Platform (IPP) (APR 2013) 

Payment requests must be submitted electronically through 

the U. S. Department of the Treasury's Invoice Processing 

Platform System (IPP). 

"Payment request" means any request for contract financing 

payment or invoice payment by the Contractor. To constitute 

a proper invoice, the payment request must comply with the 

requirements identified in the applicable Prompt Payment 

clause included in the contract, or the clause 52.212-4 

Contract Terms and Conditions – Commercial Items included 

in commercial item contracts. The IPP website address is: 

https://www.ipp.gov 

Under this contract, the following documents are required to 

be submitted as an attachment to the IPP invoice: 

 Documents required are Aircraft Use Reports (OAS 

Form 23/23E) or other form as directed by the CO 

documenting daily services provided as set forth by 

their contract. This form must have the appropriate 

Government Representative signature approving the 

services. 

 Supporting documentation as required by the 

contract to support actual additional pay items (i.e. 

relief transportation costs, tie-downs, landing fees, 

etc.).

The Contractor must use the IPP website to register, access 

and use IPP for submitting requests for payment. The 

Contractor Government Business Point of Contact (as listed 

in SAM) will receive enrollment instructions via email from 

the Federal Reserve Bank of Boston (FRBB) prior to the 

contract award date, but no more than 3–5 business days of 

the contract award date. Contractor assistance with 

enrollment can be obtained by contacting the IPP Production 

Helpdesk via email ippgroup@bos.frb.org or phone (866) 

973-3131. 

If the Contractor is unable to comply with the requirement to 

use IPP for submitting invoices for payment, the Contractor 

must submit a waiver request in writing to the contracting 

officer with its proposal or quotation. 

C5 Contractor Personnel Security Requirements 

C5.1 It has been determined that Contractor personnel 

utilized in the support of this contract will not be allowed 

routine and regular unsupervised access to a federally 

controlled facility for more than 180 days, nor will they need 

unsupervised access to a Federally controlled Level 3 or 4 

information system. 

C5.2 Contractor employees utilized in support of this contract, 

will be treated as visitors (non-credentialed Contractor) and not 

be required to receive background investigations and 

credentialing. However, non-credentialed Contractors may be 

subject to the screening processes utilized at each federally 

controlled facility where the Contractor services are required. 

As a minimum, Contractor employees will be issued a 

temporary/visitor badge and shall display it at all times during 

contract performance when accessing a federally controlled 

facility. The COR is responsible for ensuring that all 

Contractor employees are issued a temporary/visitor badge. 

C6 Aircraft Insurance 

The Contractor must maintain as a minimum, aircraft insurance 

coverage required by 14 CFR, Part 205, during contract 

performance. 

C7 Property and Personal Damage 

C7.1.1 The Contractor shall use every precaution necessary 

to prevent damage to public and private property. 

C7.1.2 The Contractor shall be responsible for all damage to 

property and to persons, including third parties that occur as 

a result of his or his agent's or employee's fault, negligence or 

equipment failure. The term "third parties" is construed to 

include employees of the Government. 

C7.1.3 The Contractor shall procure and maintain during the 

term of this contract, and any extension thereof, aircraft public 

liability insurance in accordance with 14 CFR 298. The 

parties named insured under the policy or policies shall be the 

Contractor and The United States of America. 

C7.1.4 The Contractor may be otherwise insured by a 

combination of primary and excess policies. Such policies 

must have combined coverage equal to or greater than the 

combined minimums required. 

C7.1.5 Policies containing exclusions for chemical damage 

or damage incidental to the use of equipment and supplies 

furnished under this contract, or growing out of direct 

performance of the contract, will not be acceptable. The 

chemical damage coverage may be limited to chemicals 

dispensed while performing firefighting activities. 

C7.1.6 The Contractor, prior to the commencement of work, 

shall submit to the Contracting Officer one copy of the 

insurance policy, or confirmation from the insurance 

company, certifying that the coverage described in this clause 

has been obtained. 

C7.2 Contractor’s Environmental Responsibilities 

C7.2.1 The Contractor is responsible to ensure that all 

maintenance, fueling, and flight activities do not cause 

environmental damage to property or facilities. The 

Contractor is responsible to clean and rehabilitate areas 

adversely affected by Contractor activities and shall, 

whenever practical and possible, utilize solvents and cleaning 

agents that are either biodegradable or consistent with 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 42 

SINGLE ENGINE AIR TANKER 

acceptable safety, health and environmental concern 

practices. 

C7.2.2 The Contractor is responsible for handling and cleanup of fuel, oil, and retardant contamination on airport ramps, 

retardant sites, parking areas, landing areas, etc., when caused 

by Contractor aircraft or personnel. In the event of a spill of 

either fuel, oil or fire chemicals the contractor shall notify the 

SEAT manger or Airtanker base manager immediately. The 

contractor must detail to the government what actions are or 

will be taken to stop the spill and what actions the contractor 

is going to take to clean up the spill and rehabilitate the area. 

Additionally, any cost to the Government as a result of the spill 

by either contractor aircraft or personnel may be charged to the 

Contractor and deducted from payments due. 

C7.2.3. The Government may assign an area to be utilized by 

the Contractor for storage of equipment used in support of 

Contract performance. Oil, solvents, parts, engines, etc. shall 

be stored and utilized in a manner consistent with acceptable 

safety, health and environmental concerns. 

C7.2.4. The Contractor shall immediately report any spill of 

fuel, hazardous chemical, regulated waste, or hazardous 

substance to the CO and spill-reporting authority. 

C7.2.5. The Contractor is responsible for aircraft wash down 

at airtanker base facilities as needed. Potable and nonpotable 

water will be available at Government airtanker base facilities 

for contractor’s use. 

C8 Contractor Performance Assessment Reporting System 

(DEC 2015) 

 (a) FAR 42.1502 directs all Federal agencies to collect 

past performance information on contracts. The Department 

of the Interior (DOI) has implemented the Contractor 

Performance Assessment Reporting System (CPARS) to 

comply with this regulation. One or more past performance 

evaluations will be conducted in order to record your contract 

performance as required by FAR 42.15. 

 (b) The past performance evaluation process is a totally 

paperless process using CPARS. CPARS is a web-based 

system that allows for electronic processing of the 

performance evaluation report. Once the report is processed, 

it is available in the Past Performance Information Retrieval 

System (PPIRS) for Government use in evaluating past 

performance as part of a source selection action. 

 (c) We request that you furnish the Contracting Officer 

(CO) with the name, position title, phone number, and email 

address for each person designated to have access to your 

firm's past performance evaluation(s) for the contract no later 

than 30 days after award. Each person granted access will 

have the ability to provide comments in the Contractor portion 

of the report and state whether or not the Contractor agrees 

with the evaluation, before returning the report to the 

Assessing Official (AO). Information in the report must be 

protected as source selection sensitive information not 

releasable to the public. 

 (d) When your Contractor Representative(s) are 

registered in CPARS, they will receive an automatically 

generated email with detailed login instructions. Further 

details, systems requirements, and training information for 

CPARS is available at https://www.cpars.gov/. 

 (e) Within 60 days after the end of a performance period, 

the AO will complete an interim or final past performance 

evaluation, and the report will be accessible at 

https://www.cpars.gov/. 

 (i) Contractor Representatives may then provide 

comments in response to the evaluation, or return the 

evaluation without comment. 

 (ii) Your comments should focus on objective facts 

in the AO's narrative and should provide your views on the 

causes and ramifications of the assessed performance. 

 (iii)All information provided should be reviewed for 

accuracy prior to submission. 

 (iv) If you elect not to provide comments, please 

acknowledge receipt of the evaluation by indicating "No 

comment" in the space provided, and then selecting “Accept 

the Ratings and Close the Evaluation”. 

 (v)Your response is due within 60 calendar days 

after receipt of the CPAR. On day 15, the evaluation will 

become available in PPIRS-RC marked as “Pending” with or 

without comments and whether or not it has been closed. 

 (vi) If you do not sign and submit the CPAR within 

60 days, it will automatically be returned to the Government 

and will be annotated: "The report was delivered/received by 

the contractor on (date). The contractor neither signed nor 

offered comment in response to this assessment." 

 (f) The following guidelines apply concerning your use 

of the past performance evaluation: 

 (i) Protect the evaluation as source selection 

information. After review, transmit the evaluation by 

completing and submitting the form through CPARS. If for 

some reason you are unable to view and/or submit the form 

through CPARS, contact the CO for instructions. 

 (ii) Strictly control access to the evaluation within 

your organization. Ensure the evaluation is never released to 

persons or entities outside of your control. 

 (iii) Prohibit the use of or reference to evaluation 

data for advertising, promotional material, pre-award surveys, 

responsibility determinations, production readiness reviews, 

or other similar purposes. 

 (g) If you wish to discuss a past performance evaluation, 

you should request a meeting in writing to the CO no later 

than seven days following your receipt of the evaluation. The 

meeting will be held in person or via telephone or other means 

during your 60-day review period. 

 (h) A copy of the completed past performance evaluation 

will be available in CPARS for your viewing and for 

Government use supporting source selection actions after it 

has been finalized. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 43 

SINGLE ENGINE AIR TANKER 

C9 Pre-work Meeting 

A pre-work meeting between the Government and the 

Contractor along with their primary crew members may be held 

after contract award. The Contractor’s primary crew members 

must attend any pre-work meeting that. The meeting may 

include, but is not limited to: (1) review of the contract in 

detail; (2) operational procedures (dispatch, flight following, 

hazard/risk assessment and reduction, airspace coordination, 

incident/accident reporting, etc.; and (3) review of the local 

base procedures. 

ADMINISTRATIVE MATTERS 

C10 Personnel Conduct 

C10.1 Replacement of Contractor Personnel. 

C10.1.1 Contractor employees required to work or reside on 

Federal property (National Parks, Refuges, Indian 

Reservations, etc.) are expected to follow the facility 

manager’s rules of conduct that apply to both Government or 

non-Government personnel working or residing at these 

facilities. The onsite manager will make available a copy of 

such rules. The Contractor may be required to replace 

employees who do not comply with these rules of conduct. 

C10.1.2 The Contractor must replace any employee who 

performs unsafely, ineffectively; refuses to cooperate; is unable 

or unwilling to adapt to field living conditions; or whose 

general performance is unsatisfactory, disruptive or detrimental 

to the purpose for which contracted. 

C10.1.3 The CO will notify the Contractor of all known 

unsatisfactory personnel conduct or unsafe performance. The 

employee may be afforded an opportunity for corrective action 

when the conditions warrant. When directed by the CO, the 

Contractor must replace unacceptable personnel not later than 

24 hours after such notification, or as otherwise mutually 

agreed. The decision as to unacceptability will be at the sole 

discretion of the CO. 

C10.2 Suspension of Pilot 

C10.2.1 Upon receipt of any information that indicates a 

serious safety concern or notification of a reportable incident as 

defined within 49 CFR 830.5, the Government (OAS ASM or 

carding authority) may suspend the pilot from their duties and 

from any other activity authorized under the Interagency Pilot 

Qualification card(s), pending the outcome of the agency 

investigation. 

C10.2.2 Upon involvement in an Aircraft Accident, a pilot will

be suspended from pilot duties and from any other activity 

authorized under the Interagency Pilot Qualification card(s). 

Their return to service is dependent upon the outcome of the 

investigation. 

C10.3 Upon involvement in an Incident with Potential as 

defined under Mishaps, a pilot may be suspended from pilot 

duties and from any other activity authorized under the 

Interagency Pilot Qualification card(s), pending the 

investigation outcome. 

C10.4 When requested, a suspended pilot must surrender all 

Interagency Pilot Qualification card(s) to the COTR or other 

authorized agency representative. A pilot’s suspension will 

continue until the OAS ASM and carding authority determines 

that no further suspension is required. The Interagency Pilot 

Qualification card(s) is returned to the pilot; or revoked by the 

issuing agency if the investigation fails to support a pilot’s 

return to service. 

C11 Safety and Accident Prevention 

C11.1 The Contractor shall keep and maintain programs 

necessary to assure safety of ground and flight operations. The 

development and maintenance of these programs are a material 

part of the performance of the contract. Examples of such 

programs are (1) personnel activities, (2) maintenance, (3) 

safety, and (4) compliance with regulations. 

C11.1.1 The Contractor must submit a copy of all reports 

required by the Federal Aviation Regulations that relate to pilot 

and maintenance personnel performance, aircraft airworthiness 

or operations to the Aviation Safety Manager (ASM). 

C11.1.2 Examples of these reports are shown in paragraphs 14 

CFR Part 135.415 Mechanical Reliability Reports and Part 

135.417 Mechanical Interruption Summary Reports required of 

the Federal Aviation Regulations, 49 CFR Part 830.5 and 49 

CFR 830.15, and FAA Form 8010-4, Malfunction or Defect 

Report. 

C11.2 Safety management Systems (SMS) Plan 

C11.2.1 The Contractor must have and maintain a Safety 

Management System (SMS) Plan for its organization. 

C11.2.1.1 The Contractor must provide an electronic submittal 

of their company Safety Management System (SMS) 

Plan/safety program within 30 days after notice of award. The 

Contractor’s submittal must consist of implemented practices 

and not simply a SMS Plan which has been purchased but never 

implemented. 

C11.2.1.2 The Contractor shall submit electronic updates 

and/or revisions of its SMS Plan to the CO and agency ASM 

throughout the life of this contract. 

C11.2.2 Contractor employees working under this contract 

must be familiar with the SMS plan and complete training in 

accordance with the SMS plan requirements. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 44 

SINGLE ENGINE AIR TANKER 

C11.2.3 An OAS designated SMS evaluator may at any time 

conduct interviews with the contractor’s employees performing 

on this contract about their familiarity with the Contractor’s 

SMS Plan. The contractor’s adherence to their SMS and the 

standards within Exhibit 10 will be reviewed during an on-site 

assurance review and documented in CPARS. 

C11.2.4 Additional information on SMS can be found within 

FAA Advisory Circular 120-92B and the FAA initiatives 

website. They can be located at: 

https://www.faa.gov/regulations_policies/advisory_circulars

/index.cfm/go/document.information/documentID/1026670 

https://www.faa.gov/about/initiatives/sms/ 

C12 Mishaps 

Following a mishap, the CO will evaluate whether the 

Contractor was in compliance with contract provisions or with 

the Federal Aviation Regulations applicable to the Contractor’s 

operations, company policy ,procedures, practices, or 

programs, or whether there was negligence on the part of the 

company officers or employees that may have caused or 

contributed to the mishap. The Contractor must fully cooperate 

with the CO during this evaluation. 

C12.1 Mishap Definitions. 

As used throughout this contract, the following terms will have 

the meanings set forth below. 

C12.1.1 The following terms are as defined in 49 CFR Part 

830: 

Aircraft Accident 

Fatal Injury 

Incident 

Operator 

Reportable Incident 

Serious Injury 

Substantial Damage 

C12.1.2 Airspace Conflict. A near mid-air collision, 

intrusion, or violation of airspace rules. 

C12.1.3 Aviation Hazard. Any condition, act, or set of 

circumstances that exposes an individual to unnecessary risk 

or harm during aviation operations. 

C12.1.4 Incident with Potential. An incident that narrowly 

misses being an accident and in which the circumstances 

indicate significant potential for substantial damage or serious 

injury. Classification of an incident as an "Incident with 

Potential" is determined by the agency ASM. 

C12.1.5 Maintenance Deficiency. An equipment defect or 

failure which affects or could affect the safety of operations, 

or that causes an interruption to the services being performed. 

C12.1.6 Mishap - Aviation Mishap. Mishaps include aircraft 

accidents, incidents with potential, aircraft incidents, aviation 

hazards, and aircraft maintenance deficiencies. 

C12.1.7 SafeCom (https://www.safecom.gov/). An agency 

Aviation Safety Communique used to report any condition, 

observance, act, maintenance problem, or circumstance which 

has potential to cause an aviation related accident (Form 

OAS-34 or FS 5700-14). 

C12.2 Mishap Reporting. 

The Contractor must immediately, and by the most 

expeditious means available, notify the NTSB AND the OAS 

ASM when an "Aircraft Accident" or NTSB reportable 

"Incident" occurs. 

C12.2.1 The OAS ASM must immediately be notified for any 

mishap involving the Department of the Interior that results 

in an accident, incident involving damage or injury, or 

overdue aircraft suspected of having an accident by the most 

expeditious means available (888-4MISHAP). In an effort to 

prevent future aircraft mishaps, it is the responsibility of the 

Contractor to report known aircraft accidents, aviation 

hazards, and maintenance deficiencies. It is the Department 

of the Interior’s responsibility to investigate Interior aircraft 

mishaps using one of the following investigation procedures. 

C12.2.3 On-site investigations will be conducted whenever 

possible for all aircraft accidents and selected incidents with 

potential. 

C12.2.4 Limited investigations will be conducted for selected 

incidents with potential. A limited investigation will not 

normally include a visit to the incident site. 

C12.2.5 Administrative investigations will be conducted for 

reports of conditions, observances, acts, maintenance 

problems, or circumstances, which may have the potential to 

cause an aircraft mishap. 

C12.2.6 The toll free 24-hour Interagency Aircraft Accident 

Reporting Hot Line number is: 

 1-888-4MISHAP (1-888-464-7427) 

C12.3 Forms Submission. 

C12.3.1 Following an "Aircraft Accident" or when requested 

by the NTSB following notification of a reportable "Incident," 

the Contractor must provide the OAS ASM with information 

necessary to complete a NTSB Form 6120.1/2 

“Pilot/Operator Aircraft Accident Report”. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 45 

SINGLE ENGINE AIR TANKER 

C12.3.2 The Contractor must submit a "SafeCom" to the 

OAS ASM within 5 days upon the occurrence of any 

condition, observance, act, maintenance problem, or 

circumstance which has potential to cause an aviation-related 

mishap. Submission via the internet at 

https://www.safecom.gov/ is preferred. Blank SafeComs can 

be obtained from the above internet site. The submission of 

an NTSB Form 6120.1/2 does not replace the Contractor's 

responsibility to submit a “Safecom”. Hard copy documents 

can be mailed or faxed to: 

The Department of the Interior, OAS 

ATTN: Aviation Safety Manager (ASM) 

300 E. Mallard Drive, Suite 200 

Boise, ID 83706-3991 

Fax: 208-433-5007 

C12.4 Pilot Suspension. 

See Suspension of Pilot clause C9.2 

C12.5 Preservation Requirements. 

C12.5.1 Preservation Requirements. The Contractor must 

not permit removal or alteration of the aircraft, aircraft 

equipment, or records following an Aircraft Accident, 

Incident, or Incident with Potential until authorized to do so 

by the NTSB. Following release by the NTSB, the OAS 

ASM, CO or other authorized agency representative may 

retain or release the aircraft. Permitted exceptions to this 

requirement are when life or property are threatened, when 

the aircraft is blocking an airport runway, etc. The Contractor 

must immediately notify the OAS ASM, NTSB and the CO 

when taking such actions. 

C12.5.2 The NTSB's release of the wreckage does not 

constitute a release by the CO. 

C12.6 Mishap Investigations 

C12.6.1 The Contractor must maintain an accurate record of 

all aircraft accidents, incidents, aviation hazards, and injuries 

to Contractor or Government personnel arising during this 

contract. 

C12.6.2 Following a mishap, the Contractor must ensure that 

pilots, mechanics or other personnel associated with the 

aircraft remain in the vicinity of the mishap until released by 

the CO or their designated representative. The Contractor 

must cooperate with the agency during any investigation and 

make available personnel and aircraft records, and any 

equipment, damaged or undamaged, that the agency deems 

necessary. 

C12.7 Costs Related to Investigation. 

The NTSB or agency will determine their individual agency’s 

investigation cost responsibility. The Contractor will be fully 

responsible for any cost associated with the reassembly, 

approval for return-to-service, and return transportation of 

any items disassembled by the Government. 

1452 

C12.8 Rescue and Salvage Responsibilities. 

The Contractor must be responsible for the cost of search, 

rescue, and salvage operations made necessary due to causes 

other than negligent acts of a Government employee. 

C13 Economic Price Adjustment - Fuel 

C13.1 During the contract period, including any renewal, the 

contractor may request in writing an hourly flight rate 

adjustment as set forth herein to reflect increases and decreases 

in the cost of commercial aviation fuel. 

C13.2 The Contractor warrants that the prices offered for this 

contract do not include any allowances for any contingency to 

cover increased costs for which adjustment is provided under 

this clause. 

C13.3 Base Price. The base price will be the average of the 

commercial fuel price obtained by the Government for the 

specific fuel type at the specified Fuel Source Locations 

identified in Section A, Requirements and Prices 

C13.4 Reference Price. The reference price is the commercial 

fuel price at the Fuel Source Locations cited in Section A in 

effect at the time of adjustment. No other locations will be 

considered when making adjustments. The CO will establish 

an updated Base Price in a bilateral modification to the 

contractor once the new flight rates are established. 

C13.5 Flight Rate Adjustment. Adjustment to the hourly flight 

rate is the difference between the Reference Price and the Base 

Price multiplied by the hourly fuel consumption rate for the 

type aircraft involved as shown in the Fixed Wing Fuel 

Consumption Chart Exhibit. Amounts of 50 cents or less will 

be rounded down and amounts of 51 cents or more will be 

rounded up. Fuel Consumption Rate will be based upon make 

and model as shown in the Fixed Wing Fuel Consumption 

Chart Exhibit 

C13.6 The hourly flight rate will be adjusted upward by the 

CO in a bilateral contract modification, whenever the CO 

confirms the contractor’s Reference Price is more than 10 

percent higher than the Base Price at the Fuel Source Location 

identified in the Fuel Adjustment Table in Section A. 

C13.7 The hourly flight rate will be adjusted downward by the 

CO in a bilateral contract modification, whenever the CO 

confirms that the contract Base Price is more than 10 percent 

lower than the current Commercial Fuel Price at the Fuel 

Source Locations identified in the Fuel Adjustment Table in 

Section A. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 46 

SINGLE ENGINE AIR TANKER 

C13.8 Fuel price adjustments are subject to review by the CO 

at the exercise of the option periods during the contract 

period. The revised Base Price will remain in effect for the 

duration of the contract, including option years. 

C13.9 The effective date of the flight rate adjustment will be 

stated on the bilateral modification signed by the CO. All flight 

hour adjustments will be made in AMS based upon the 

effective date stated in the modification. 

CONTRACT PERIOD AND RENEWAL 

C14 Contract Period 

The contract ordering period will be from date of award 

(estimated May 1, 2019) through April 30, 2024 unless 

otherwise extended as allowed herein. 

C15 Orders for Services 

C15.1 The Government does not guarantee the placement of 

orders for service under this contract, and the contractor is not 

obligated to accept an order. However, once the contractor 

accepts an order, the contractor is obligated to perform in 

accordance with the terms and conditions stated herein. A 

contractor will not be considered available to accept an order if 

the aircraft, required personnel and fuel service/support vehicle 

are not available for service. 

C15.1.1 Except as provided in C15.1.2 below, fair 

opportunity will be provided for task orders in accordance 

with FAR 16.505(b), When required by FAR 16.505(b), 

contractors will be provided an opportunity to submit an offer 

through a task order request for proposal (TORP). 

Contractors’ pricing for task orders shall not exceed the prices 

in the IDIQ price schedule. Discounted pricing is permitted. 

Each TORP will provide applicable evaluation criteria. As 

required by FAR 16.505(b), all TORPs will include price as 

an evaluation factor. Award may be made to the lowest 

priced, qualified offeror; or award may be made to other than 

the lowest-priced offeror when it is in the Government’s best 

interests to award to an offeror with higher ratings in nonprice evaluation factors; as specified in the TORP. 

C15.1.2 Due to the nature of firefighting, urgent orders are 

likely under this IDIQ. Pursuant to FAR 16.505(b)(2), fair 

opportunity need not be provided for urgent orders. In such 

cases, the ordering activity will select the contractor it deems 

to offer the best value to the Government. Depending on the 

circumstances, the best value may be determined based on 

location, price, and/or other considerations at the ordering 

activities discretion. Because urgent orders may be issued 

under the IDIQ without the opportunity to submit a task 

order proposal with revised pricing, offerors are 

encouraged to include their best pricing in their IDIQ 

price proposals.

C15.1.3 The Contractor is responsible for obtaining the 1) 

full name, 2) telephone number, 3) bureau and 4) office 

location of the individual placing each order. 

C15.1.4 The Contractor is responsible for notifying the 

government of the location, availability and any subsequent 

changes of the status of their aircraft. Failure to do so may 

result in missed dispatches. 

C15.1.4.1 Contractors shall update their status by calling the 

National SEAT Coordinator at 1-208-387-5419 or the 

National Interagency Coordination Center (NICC) Aircraft 

Desk at 1-800-994-6312- (ask for Aircraft Desk) Fax 1-208-

387-5414. The following information needs to be provided: 

1. Status. The status of each SEAT by tanker number and tail 

number will be listed as one of the below: 

a. Available (Pilot, Service Truck and Driver all 

carded and available for dispatch) 

b. Unavailable

c. Committed (Working on a Fire Suppression 

contract) 

2. Location. Location of your SEAT(s) modules: 

a. Airport Identifier - The contractor is responsible 

to keep this information current and updated by keeping the 

National SECO/ NICC aircraft desk informed of any 

changes in the availability or location of your aircraft. Failure 

to keep this system updated as any changes occur may result 

in missed opportunities at being dispatched. 

C15.2 Task Orders. Task Orders will be placed by the 

Contracting Officer (CO) for all services under this contract. 

The CO will issue a minimum of two task order numbers to 

the contractor. One task order number will be identified for 

the “U.S. Forest Service-Fire Only” and one task order 

number will be identified for “DOI Fire Use Only.” All costs 

(availability, flight hours, additional pay items, etc.) will be 

recorded using task orders. The minimum guarantee will be 

satisfied via issuance of a not-separately-priced task order 

against each contract award, which orders the contractor to 

make all required items available for inspection. 

C15.2.1 In addition to the “U.S. Forest Service-Fire Only and 

DOI Fire Use Only” task orders for pre-priced Daily, 30 and 

60-day services the Government may issue additional task 

orders to the contractor is support of special projects, other 

agencies, etc. If it is found in the Government’s best interest 

to compete and award task orders for known, extended 

periods at specific starting locations, a Task Order Request 

for Proposals (TORP) may be issued seeking pricing for those 

locations/durations. The TORP will only be issued to holders 

of IDIQ contracts. See exhibit 11 for specific ordering 

procedures 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 47 

SINGLE ENGINE AIR TANKER 

C15.3 The contractor is responsible for using the appropriate 

task order (DOI or Forest Service) relative to the Resource 

Order received at the time the aircraft is hired until it is 

released off contract. If a contractor is reassigned and not 

released, they shall continue to use the same task order until 

such time they are released off contract. The task order 

number shall be used on all OAS-23 Reports and when 

submitting invoice data into the electronic payment systems 

(AMS, IPP, etc.). See Paragraph C15 for Ordering Offices 

and Resource Order information. 

C15.4 The Government will not consider any contract aircraft 

to be under its operational control when the Contractor is not 

available or capable of providing Government scheduled 

services. 

C16 Authorized Ordering Official 

C16.1 Orders for pre-priced services may be placed only by 

a government employee within the authorized organizational 

components identified below, in addition to the CO. Once a 

contractor agrees to accept an order, they will receive a 

Resource Order from the ordering office in an email and/or 

fax. Orders may be received from any of the following: 

1) Local Dispatch Office (hire Daily rate only) 

2) Geographic Area Coordination Center (GACC) (hire Daily 

rate only) 

3) National Interagency Coordination Center (NICC) located 

at Boise, Idaho. (hire Daily rate only) 

4) Contracting Officer (hire Daily, 30, and 60-day rates and 

issue TORPs) 

C16.2 Contractor is responsible for submitting a copy of the 

resource order that was used to initially order the aircraft with 

the first set of AUR’s that are submitted for payment. 

C17 Add/Remove Aircraft/Equipment After Contract Award 

After contract award and initial inspection, the Contractor 

may request in writing to the CO to add aircraft(s)/equipment 

during the month of December each year or as otherwise 

deemed necessary by the Government. The aircraft(s) 

requested to be added must be of equal or greater performance 

capability as the aircraft originally awarded. The optional 

accessory or miscellaneous equipment must be the same 

equipment listed in Section A, Requirements and Pricing. It 

is at the Government’s discretion as to whether additional 

aircraft(s)/equipment will be added to the contract. Each 

request will be evaluated based on DOI needs. The CO will 

make the final determination to add aircraft(s)/equipment to a 

contract through a bilateral modification. The request to 

remove aircraft can be done anytime during the contract 

period. 

C17.1 Add Aircraft 

C17.1.1 Same make, model and series may be offered at the 

same price as originally awarded and identified in the 

contract. 

C17.1.2 The written request to add an aircraft(s) must include 

a signed copy of the Add/Remove Aircraft/Equipment 

Request Form (See Exhibit 12, Section C) and a copy of the

Aircraft Questionnaire (Exhibit 13-a or 13-b, Section C). The 

required documents shall be submitted to the Contracting 

Officer. 

The contractor shall be responsible for contacting the COTR 

for scheduling an inspection (C1 52.212-4(a) 

Inspection/Acceptance) after you have received confirmation 

from the CO that the aircraft will be added. 

C17.3 Add Equipment 

C17.3.1 The written request to add Optional accessory and 

miscellaneous equipment must include a signed copy of the 

Add/Remove Aircraft/Equipment Request Form (See Exhibit 

12, Section C). 

C17.4 Remove Aircraft(s)/Equipment 

C17.4.1 The removal of either aircraft or equipment can be 

done at any time during the contract period. The written 

request shall be done by signing the Add/Remove 

Aircraft/Equipment Request Form (See Exhibit 12, Section 

C) and submitted to the Contracting Officer. 

C17.4.2 If the contractor returns a leased aircraft or sells an 

aircraft on contract, the contractor is required to notify the 

Contracting Officer and the COTR within 30 days of the 

action. To remove an aircraft after award, the Contractor must 

request in writing to the CO by submitting a signed copy of 

the Add/Remove Aircraft/Equipment Request Form. (See 

Exhibit 12, Section C) 

AVAILABILITY REQUIREMENTS 

C18 Availability Requirements 

During the ordered period of use, the Contractor must be in 

compliance with all contract requirements and available and 

capable of providing service up to 14 hours each day, as 

scheduled by the Government. Personnel must be available a 

minimum of nine hours each day, or as scheduled by the 

Government. Pre- and post-flight activities must be 

accomplished within the 14- hour duty day. Routine 

maintenance must be performed before or after the scheduled 

14-hour period, or as permitted elsewhere in the contract. 

C18.1 Extended standby: is intended to provide the 

Contractor compensation for employee time when ordered 

services are provided in excess of the first 9 (nine) hours of 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 48 

SINGLE ENGINE AIR TANKER 

service. Ordered standby must not exceed individual crew 

members' daily duty limitations. Travel/commuting for 

purposes of reporting to and from work or traveling to and from 

a lodging site do not fall within the definition of standby as 

provided in this contract. Extended standby is not intended to 

compensate the Contractor on a one-to-one basis for all hours 

necessary to service and maintain the aircraft. 

C18.2 Relief Pilot:

A relief pilot is required. On crewmembers mandatory days 

off the contractor must provide a relief crew. Relief crew 

members need to arrive at the work site in advance of the 

scheduled duty period to ensure compliance with rest periods 

as provided in Section B. 

C19 Schedule of Operations and Reaction Time 

The Government will schedule daily operations with the pilot. 

The Contractor's personnel must provide service, as directed by 

the Government, in one of the following categories: 

C19.1 Standby. Personnel must be on standby each day as 

scheduled and must be ready for takeoff/dispatch within 15 

minutes (or longer as authorized by the Government; e.g. flight 

planning purposes for long range dispatch) after the 

Government attempts to contact the Contractor's 

representative. 

C19.2 Alert. After standby Contractor personnel may be 

authorized to leave the immediate vicinity of the work site, but 

remain in an on call status subject to call back. When 

authorized to leave, they must maintain communications 

acceptable to the Government and must be ready for 

takeoff/dispatch within 60 minutes (or longer, if authorized by 

the Government) after the Government attempts to contact the 

Contractor's representative. Failure to return to service as 

required will result in loss of availability status and extended 

standby, as applicable. 

C19.3 Release From Duty. Contractor personnel may be 

released and considered to be off duty prior to lapse of their 

individual crew duty limitation period. Once released, they 

cannot be required to return to duty status that day and service 

will be recorded as fully available status, provided the COR/PI 

has approved in advance release of the Contractor's personnel. 

C20 Maintenance During Availability Period 

C20.1 The COR or PI may, at their discretion, approve 

Contractor requests to remove the aircraft from service to 

permit the Contractor to perform scheduled or unscheduled 

maintenance. The Government will continue to measure and 

pay for service availability throughout periods approved for 

maintenance. The COR/PI may require the Contractor to 

resume service within 60 minutes or any other agreed upon 

time period. Failure to do so would result in unavailability 

status. 

 

C20.2 If the aircraft is not scheduled for service or service is 

unavailable, the aircraft may be removed from the operating 

base for maintenance, provided the Contractor: (1) Obtains the 

schedule of operations from the COR/PI, (2) returns the aircraft 

to service before the beginning of the next availability period, 

AND (3) uses the aircraft for maintenance test flights, or flight 

to and from maintenance facilities, only. 

C20.3 The Contractor must immediately notify the COR and 

COTR of any change to any engine, propeller, flight control, 

major airframe component or other maintenance deficiency. 

The Contractor must also notify the COR and COTR of any 

major maintenance deficiency following an incident or 

accident and must describe the circumstances involved. 

C21 Unavailability and Damages 

C21.1 The Contractor will be considered to be unavailable 

when they are not in compliance with all contract 

requirements or are not capable of providing service as 

scheduled by the Government. Unavailability status will 

continue until the Contractor has notified the COR or PI, that 

they are available and the COR is satisfied that all the 

conditions below have been met. 

C21.1.2 The contractor may be required to demonstrate their 

availability by providing documented evidence to the COR 

and COTR that the deficiency has been corrected. Evidence 

may be in the form of pictures and/or aircraft record/logbook 

entries documenting the corrective action, including the date, 

signature and certificate number of the person clearing the 

deficiency. Depending on the magnitude of the deficiency, the 

COR and/or COTR may also require a physical inspection by 

an OAS inspector. 

C21.1.3 Once the documented evidence is approved by the 

COTR, the COR will consider the contractor available from 

the time the contractor notified the COR of their availability 

(C21). If the COTR requires additional actions from the 

contractor, the COR will consider the contractor available 

from the actual date that all deficiencies were corrected and 

approved by the COTR. 

C21.2 During periods of Contractor unavailability, the CO

may obtain replacement services elsewhere and charge the 

Contractor for any resulting excess costs. The Contractor may 

be liable for any additional actual damages to the Government 

resulting from such failure to perform. 

C21.3 If the contractor is unable to be in compliance due to 

conditions beyond their control (i.e. AFF subscription service 

inoperable, etc.) contractor may not be considered 

unavailable. The contractor needs to notify the COR or PI of 

the situation immediately. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 49 

SINGLE ENGINE AIR TANKER 

MEASUREMENT AND PAYMENT 

C22 Daily Availability 

C22.1 Availability is measured in full days for the daily 

period of time (maximum of 14 hours) scheduled by the 

Government and provided by the Contractor. Payment for 

availability will be made as actual services are provided and 

paid at the rate and for the number of days set forth in Section 

A. Payment will be reduced for each hour, or portion thereof, 

in accordance with the Unavailability Conversion Chart 

Exhibit, when services are unavailable or when the aircraft has 

been released for the Contractor’s benefit. 

C22.2 The Government will measure extended standby in full 

hours and will round up to the next whole hour, not to exceed 

each crew member’s duty limitations specified in Section B. 

Payment for extended standby will be made at the prices set 

forth in Section A, and as measured above. If unavailability 

occurs, extended standby will be measured and paid only for 

full hours of service provided. 

C22.3 Contract Pricing 

Unit prices for daily availability and flight hours must be in 

whole dollars (see D4.2). If these unit prices are adjusted 

during the life of the contract, they will be adjusted to a whole 

dollar as follows: amounts of 50 cents or less will be rounded 

down and amounts of 51 cents or more will be rounded up. 

C23 Flight Time 

C23.1 Measurement of Flight Time. Flight Time will be 

measured when the aircraft moves under its own power for 

the purpose of flight and ends when the aircraft comes to rest 

after landing at an airport. 

C23.1.1 For purposes of this contract: “...moves under its 

own power for the purposes of flight...” is defined as the time 

at which the aircraft begins taxiing to the runway with the 

intent to takeoff. Start times are the time at which the aircraft 

leaves the pit or begins taxiing from the ramp on any 

government ordered flight. 

C23.1.2 For purposes of this contract: “...when the aircraft 

comes to rest after landing...” is defined as the time at which 

the aircraft comes to a stop for the purpose of parking and 

shutting down the engine. Taxi time and time spent hot 

loading or hot refueling is considered flight time. Engine cool 

down time after the airplane comes to a stop for the purpose 

of parking is NOT flight time. 

C23.1.3 Elapsed flight time will be measured in hours and 

tenths/hundredths of hours. 

C23.2 Payment for Flight Time. The Government will pay 

for all flights ordered by the COR or the authorized 

representative and flown by the Contractor at the rates set 

forth in Section A. The Government does not guarantee any 

minimum or maximum number of flight hours during this 

contract. 

C23.3 Flights Associated with Inspections. Flight time 

associated with the DOI OAS inspection(s) will be at the 

expense of the Contractor and will not be measured for 

payment. 

C23.4 Flights for Contractor's Benefit. The Government will 

not pay for flights benefiting the Contractor, such as flights 

for maintenance testing, for ferrying to and from maintenance 

facilities, flights required following an engine change, 

commercial charters, and flights solely for transporting 

Contractor's personnel. 

C23.5 The COR may approve Contractor requests to perform 

a proficiency flight(s). The Government will continue to 

measure and pay for availability throughout periods approved 

for proficiency flights. All flight time incurred during 

proficiency flight(s) will be at Contractor expense. 

C23.6 When Mission Currency Training Flights (MCTF) are 

performed in accordance with Paragraph B13, all flight time 

incurred will be paid by the Government. All MCTF’s must 

be approved by the COR prior to the MCTF taking place. 

C23.7 Flight time will be paid for the initial mobilization and 

final demobilization as defined in paragraph C23. 

C24 Mobilization/Demobilization 

The Government will reimburse the Contractor for availability, 

flight time and FSV mileage for mobilization and 

demobilization costs to and from the Assigned Work Location. 

C24.1 Availability. One-half day availability will be paid for 

days in which four (4) hours or less of flight occurs. Flight 

hours in excess of four (4) hours in any day will result in 

payment of the full daily availability. No Availability will be 

paid on days in which no flight occurs. 

C24.2 Flight distance will be measured using the most direct 

route taken from low level en-route aeronautical charts. The 

net distance will be converted into hours of flight using the 

most economical cruise speed of the aircraft. The adjustment 

will be determined by multiplying the difference in distance 

(hours of flight) by the flight rate stipulated in Section A. 

C24.3 Mobilization. Payment for availability, flight time and 

FSV mileage begins when the aircraft starts its mobilization 

flight from the Contractors Base of Operations or the Aircraft’s 

Point of Hire, whichever is less, to the Assigned Work Location 

and ends upon arrival at the Assigned Work Location 

(including airports, etc.). 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 50 

SINGLE ENGINE AIR TANKER 

C24.4 Demobilization. Payment for availability, flight time 

and FSV mileage begins when the aircraft is released from the 

Assigned Work Location. Demobilization costs will be paid 

back to the original point-of-hire or the contractor’s base of 

operations, whichever is less, providing that is the aircraft’s 

immediate destination after release. 

C24.4.1 If the aircraft does not immediately return to the 

original point-of-hire or Base of Operations, demobilization 

costs will only be paid as they actually occur but shall not 

exceed the cost nor be further than the location used at time 

of hire. 

C24.5 Fuel service/support vehicle mileage will be measured 

using the most direct route taken from the House-hold Goods 

Carriers' Bureau Mileage Guide developed by Rand McNally 

and Company or MapQuest. 

C25 Additional Pay Items 

Claims for Additional Pay Items addressed herein and in 

Section A must be documented on the invoice for payment and 

supported by invoice(s) and/or document(s), as required below, 

and in accordance with FAR 52.212-4 Alt I. The Government 

will not pay claims submitted with incomplete or missing 

supporting documentation. 

C25.1 Subsistence Allowance. The Contractor will NOT be 

paid for any subsistence allowance (lodging and/or meals) for 

any authorized crewmember’s overnight stay. 

C25.1.2 The Government is not contractually obligated to 

provide miscellaneous food/drinks/refreshments for Contractor 

employees at fire locations. While some locations may provide 

food/drink/refreshments to fire crews, including Contractor 

personnel, this intermittent availability does not create an 

ongoing Government obligation to furnish at every 

site/location. 

C25.2 Additional Fuel Service Vehicle/SEAT Support 

Vehicles with Driver. A daily rate specified in Section A will 

be paid per day for travel and work days as compensation for 

each Additional FSSV with driver. Extended standby does not 

apply. 

C25.3 Additional Driver/Loader When the Government orders 

an additional driver/loader and the Contractor accepts the order, 

all terms and conditions of the contract will apply to their use 

except as set forth below. 

C25.3.1 A Daily rate specified in Section A will be paid per 

day for travel and work days as compensation for each 

additional driver/loader. Extended standby does not apply to 

the additional driver/loader. 

C25.4 If the Contractors aircraft is considered unavailable, the 

contractor may be required to continue to mix, test and load 

retardant into other contractor’s aircraft during the period of 

unavailability. In this instance, the contractor will be paid an 

additional daily fee as shown in Section A for each full day the 

aircraft is in unavailable status. This additional charge must be 

approved by the CO. This fee represents one person per day 

with support vehicle. A day is defined as the same for 

personnel and aircraft. 

C25.5 Fuel Service Vehicle/SEAT Support Vehicles Mileage. 

The Contractor will be paid the rate per mile stipulated in 

Section A for an FSV/SSV meeting the requirements of this 

contract when it is dispatched to provide support to the aircraft. 

C25.5.1 Mileage will not be paid for transportation to and from 

lodging accommodations or meals. Use of a rental car for 

primary pilot and/or primary FSV driver is not authorized. 

C25.5.2 Transportation Costs Associated with Operating 

Away From the Contractor’s Base of Operations. When 

assigned to a base away from the contractor’s base of 

operations, the Contractor is required to arrange 

transportation of relief personnel, unless otherwise directed 

by the Government. 

Relief Crew members. The complement must be the same as 

required in Section A. 

Maintenance personnel and equipment required to 

accomplish scheduled maintenance, i.e. 50 and 100 hour 

inspections. 

C25.5.3 The Contractor must complete and submit the 

Transportation Worksheet Exhibit 9, attach supporting invoices 

identified above to the invoice for payment, and enter the total 

dollar amount as a line entry on the invoice for payment (SC 

pay item code). Claims that do not include these items or other 

documents necessary to verify incurred costs will be returned 

to the Contractor for proper completion and resubmission for 

payment. 

C25.5.4 Unless approved in advance by the CO, payment for 

crew member exchanges is limited to one round trip for two 

crew members once every 12 days. Additional payment may 

be appropriate for circumstances such as personnel reaching 

flight, driving or duty time limits including agency imposed 

temporary flight or duty restrictions as specified in Section B. 

C25.5.5 Examples of acceptable expenses for relief crew are 

airline tickets; car rentals; privately owned vehicle 

(automobile) at the government FTR rate (currently .54 

cents); and Contractor aircraft and/or privately owned aircraft 

at the government FTR rate (currently $1.21 rate per statute 

mile), (see http://www.gsa.gov/portal/content/100715 for 

current Federal Travel Regulation rates). If wanting to utilize 

a chartered aircraft (aircraft rented for hire), authorization 

may be given only by the CO at the beginning of the Fire 

Season. The expense or charter resources must not exceed 

reasonable costs by common carrier. The Government will 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 51 

SINGLE ENGINE AIR TANKER 

not reimburse the Contractor for salary and subsistence costs 

(lodging and meals). 

C25.6 Retardant Mixing and Loading. When ordered by the 

Government to mix, test and load water, retardants or 

suppressants from the contractor’s fuel service vehicle/trailer 

into other contractor’s aircraft, the contractor will be paid a 

per gallon flowage fee at the rate specified in Section A. This 

does not apply when government equipment is used to load 

aircraft. 

C25.7 Miscellaneous Contractor Costs. Miscellaneous 

unforeseeable costs that cannot be recovered through the 

contract payment rates and that are the direct result of ordered 

services away from the contractors base of operations may be 

paid at actual costs, when authorized in advance by the COR. 

Examples of such items are airport use costs (tie-downs), 

truck permits at ports-of-entry, and ATU’s (see B7.3.6). The 

Contractor must support any cost exceeding $75.00 with an 

itemized, paid invoice. These costs, when added to other 

invoiced costs for Additional Pay Items, cannot exceed the 

NTE price established in Section A. 

C25.8 Landing Fees. The Government will pay the Contractor 

for all landing fees the Contractor is required to pay. The 

Contractor must support any cost exceeding $75.00 with an 

itemized, paid invoice. These costs, when added to other 

invoiced costs for Additional Pay Items, cannot exceed the 

NTE price established in Section A. 

C25.9 Fire Suppressant Materials. The Government will 

furnish water, foam concentrates and retardants. 

C25.9.1 Aircraft shall be loaded to their maximum capacity 

consistent with safety requirements, type of fire suppressant 

materials, density altitude, and flying conditions. 

C25.9.2 Aborted Flights and Wasted Fire Suppressant 

Materials. No payment will be made for flights when a load of 

water or retardant mixture is accidentally or carelessly dropped 

on non-target areas. Additionally, the cost to the Government 

of the lost load of retardant may be charged to the Contractor 

and deducted from payments due. 

C25.9.2.1 Flight time will be paid by the Government and 

retardant will not be charged to the Contractor if a load is 

dropped to enhance aircraft performance in a bona fide 

emergency or to meet landing requirements. 

C25.10 Fuel Supply Expense in the Lower 48 states. The 

Contractor is responsible for the cost of all fuel required for 

contract performance when in the Lower 48 states. 

When the Contractor is ordered to operate from an alternate 

base within the lower 48 states the Government will, at its 

option: 

C25.10.1 Direct the Contractor to transport required fuel with 

the fuel servicing vehicle, subject to payment for fuel servicing 

vehicle mileage, if so provided in the Section A. 

C25.10.2 Furnish fuel and deduct from payment the fuel cost 

based upon commercial rates at the nearest point fuel is 

commercially available. 

C25.10.3 Direct the Contractor to obtain fuel from commercial 

sources at no additional cost to the Government. 

C26 Government Miscellaneous Charges 

The Government will deduct payment for miscellaneous 

charges for goods or services furnished to the Contractor. 

C27 Reserved 

C28 Exhibits 

The following exhibits are enclosed and made part of this 

solicitation: 

Section B 

1 Training Program for Airtankers and Scoopers 

2 Unacceptable Aircraft Lap Belt and Shoulder Harness 

Conditions 

3 High Visibility Paint Schemes 

4 First Aid Kit and Survival Kit 

5 Recognized Airplane Mountain Training Flying 

Schools 

6 Fuel Consumption Rates 

7 Scenario Training 

Section C 

8 Unavailability Conversion Chart 

9 Transportation Worksheet 

10 Safety Management System (SMS) Plan/Safety 

Program 

11 Exclusive Use Task Order Competition Procedures 

12 Add/Remove Aircraft/Equipment Request Form 

13 13-a Type 3 Air Tanker Questionnaire, 13-b Type 4 

Air Tanker Questionnaire 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 52 

SINGLE ENGINE AIR TANKER 

EXHIBIT 1 

Training Program Requirements for Airtankers and Scoopers 

Safety, efficiency, and increased effectiveness while protecting natural resources is the driving force necessitating 

Contractors implement a company-based training program for personnel dispatched to fight wildland fires. This program 

will be similar to the training program 14 CFR 135 air carriers are required to have. For additional guidance while designing 

and implementing your training program, refer to 14 CFR 135, Subpart H, and Federal Aviation Administration (FAA) 

Order 8900.1, volume 3, chapter 19 (Training Programs and Airman Qualifications)(http://fsims.faa.gov). Due to the 

inherent differences between 14 CFR 135 and 14 CFR 137 operators, much of what is required for a 135 operator is not 

applicable to a 137 operator; hence, your training program will not need all of the elements a 135 training program requires. 

Company training programs must have at least the following: 

I. Written curriculums for each type aircraft/vehicle and personnel position. 

1. Pilot training curriculum. 

 Initial. 

 Recurrent. 

 Mentoring 

2. Fuel/support vehicle operator training curriculum. 

 Initial. 

 Recurrent. 

II. Each initial and recurrent pilot training curriculum must have at least the following curriculum segments and 

modules within each segment: 

1. Basic indoctrination. 

 Duties and responsibilities 

 14 CFR 91 and 137 

 Content of operation manual 

 Content of Government contract 

2. Airman General 

 Weather 

 Mountain flying/low level 

 Airspace/air traffic control 

 Navigation – GPS 

 Communication – VHF FM 

 Flight following/automated flight following (AFF) 

 Agency ramp procedures 

 Flight and duty limitations 

 Hazardous materials 

 Crew resource management/single-pilot resource 

management (CRM/SRM) 

3. Aircraft Ground 

 Weight and balance 

 Flight planning 

 Performance 

 Engine and propeller 

 Major aircraft systems 

 Operating limitations 

 Normal and emergency procedures 

 Aircraft security 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 53 

SINGLE ENGINE AIR TANKER 

Training Program Requirements for Airtankers and Scoopers (continued) 

4. Emergency 

 Equipment/personal protective equipment (PPE) 

 First aid/survival 

 Emergency egress, water ditching and survival (when applicable) 

 Review of related accidents 

5. Flight 

 Preflight inspection 

 Mixing/loading retardant 

(when applicable) 

 Starting 

 Taxi 

 Before takeoff checks 

 Takeoff 

 Climb 

 Slow flight and stalls 

 Mountain and low level 

 Fire Communications Procedures 

 Fire Traffic Area Procedures 

 Responsibility for Aircraft Separation 

 Lead Profiles- working with either a LEAD or ASM 

 Drop procedures 

 Emergency dump 

 Inadvertent instrument meteorological condition (IMC) 

 Emergency procedures 

 Descent 

 Landing 

 Postflight 

6. Qualification and checking. 

 Minimum pilot qualifications 

 Knowledge examinations 

 Company flight check 

III. Each initial and recurrent fuel/support vehicle operator training curriculum must have at least the following 

curriculum segments: 

1. Basic indoctrination. 

 Duties and responsibilities 

 DOT regulations 

 Hazardous materials 

 Content of operation manual 

 Content of Government contract 

2. Vehicle operation. 

 Daily inspection 

 Operation of batch mixing equipment 

 Operation of aircraft fueling equipment 

3. Emergency. 

 Equipment/PPE 

 First aid 

 Spills 

 Fires 

4. Qualification 

 Operator qualifications 

 Knowledge examinations 

 Company practical test
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 54 

SINGLE ENGINE AIR TANKER 

Training Program Requirements for Airtankers and Scoopers (continued) 

IV. All training must be documented in a training record kept for each person trained. 

V. Completion standards must be established. 

VI. Each instructor or supervisor who is responsible for conducting training or evaluation of personnel shall certify as to 

the proficiency and knowledge of the personnel concerned upon completion of training and evaluating. That 

certification must be made part of the personnel training record. 

VII. Recurrent training and checking must be done within 12 calendar months of initial or previous recurrent training. If 

training and checking is not accomplished within 12 calendar months, personnel must complete initial or 

requalification training and checking. Any training and checking completed in the month before or the month after 

VIII. Emergency water egress training only applies to pilots operating float equipped or amphibious airplanes. Recurrent 

emergency water egress training is required every three years. 

IX. Training obtained from third party sources is acceptable; it must be documented and recorded in the pilots training 

record. 

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 55 

SINGLE ENGINE AIR TANKER 

EXHIBIT 2 

UNACCEPTABLE AIRCRAFT LAP BELT AND SHOULDER HARNESS CONDITIONS 

Item Unacceptable Conditions 

Webbing 

1. Frayed: 5 percent or more 

2. Torn 

3. Crushed 

4. Swelling: twice the thickness of original web or if difficult to 

operate through hardware 

5. Creased: no structural damage allowed 

6. Sun deterioration: severe fading, brittleness, discoloration, 

and stiffness 

Hardware 

1. Inoperable buckle or other hardware 

2. Nylon bushing at shoulder-harness-to-lap-belt connection missing 

or damaged 

3. Fabricated bushings or tie wraps used as bushings 

4. Rust/corrosion: only minor surface rust/corrosion allowed 

5. Wear: wear beyond normal use 

Stitches 

1. Broken or missing 

2. Severe fading or discoloring 

3. Inconsistent pattern 

TSO Tags (see 

14 CFR 

21.607) 

1. Missing 

2. Illegible 

Age 

Belts/fabric over 10 years from date of manufacture will be 

closely inspected for possible damage from exposure to the 

elements, but do not have to be replaced if they can be 

determined to be in serviceable condition. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 56 

SINGLE ENGINE AIR TANKER 

Exhibit 3 

HIGH VISIBILITY PAINT SCHEMES FOR SEAT AIRCRAFT 

White: True White or Matterhorn White 

PPG CA 8000 B07589 CAGBCX (Aerospace Div.)

Sherwin Williams SW-U00150 

Omega “Mega Max” 9036 Gloss White 

Rust-oleum 7792 – Gloss White 

Air Tractor “Snow White” G8044 US Paint 

Red: Orange/Red 

PPG “Aero Union Red” CA 8000 I04121 

CAGBCX (Aero Space Div) 

Sherwin Williams U00304 (Bright Poppy) (Jet Glo) 

Omega “Mega Max” 2030 (Bright Poppy) 

NAPA (Martin Senour Prism Paint) RED #65-51026

Black: Gloss Black

PPG CA 8000 B00701 CAGBCX 

Sherwin Williams Gloss Black 

Sherwin Williams - (480) 967-5580 (Kathy Kopf) 

PPG - (480) 756-6110 (Loral Rodricks) 

Omega Mega Max & PPG (800) 783-8913 (Pat Trimm) 

White and Red Paint Scheme 

OVERALL: The fuselage, wings, and tail surfaces must be painted white. 

Identification panels: Wings 

The wing surface, starting from the tip, inward a minimum of 4 ft to a maximum of 8 ft is to be orange/red, both wings, 

upper and lower surfaces, including leading and trailing edges. The remainder of the wing surface is to be white. ** 

Tanker numbers: Wings 

Minimum of 24” black, block “Tanker Number” on the upper surface of the left wing and lower surface of the right wing, 

inboard of the red panels on the wing tips. These numbers should be as large as practicable to provide better readability. 

Identification panels: Tail surfaces: 

The horizontal stabilizer and elevator surfaces starting from the tip inward a minimum of 2 ft to a maximum of 4 ft is to 

be orange/red, both sides, upper and lower surfaces, including leading and trailing edges. The remainder of the horizontal 

stabilizer and elevator surfaces is to be white. 

The vertical stabilizer and rudder surfaces starting from the top downward a minimum of 2 ft to a maximum of 4 ft are to 

be orange/red, both sides, including leading and trailing edges. The remainder of the vertical stabilizer and rudder is to be 

painted white, with the exception of the tanker number. 

Tanker Number: 

 

The assigned tanker number must be painted on both sides of the vertical stabilizer/rudder in gloss black. The numbers 

must be as large as possible, but a minimum of 12 inches high with the format and spacing the same as aircraft “N” 

numbers. (Ref: 14 CFR Part 45.29.) 

**Any additional trim stripes on the wings or tail surfaces must not exceed 6 inches in width. Any fuselage trim is to be 

the same colors as the trim on the wings. Any design of stripes on the fuselage may be applied to provide individuality; 

this will be at the owner’s option. 

Note: Since these aircraft are not owned by the Federal firefighting agencies, the use of any agency logo is not approved. 

The use of the words “fire” or “fire suppression” may be approved. The National Single Engine Air Tanker Program 

Manager must 

give approval of these types of references, prior to being placed on the aircraft. Identification of the aircraft owner by 

either name or logo is approved but must be only on the fuselage or tail, not on the wing surface. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 57 

SINGLE ENGINE AIR TANKER 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 58 

SINGLE ENGINE AIR TANKER 

EXHIBIT 4 

FIRST AID AND SURVIVAL KIT 

These are the minimum required items for special use activities in the United States and U.S. possessions. 

Additional survival kit items are required for flight activities conducted in Canada and Alaska. 

Minimum First Aid Kit Items 

(Sections B8.2.2 and B6.11) 

Each kit must be in a dust-proof and moisture-proof container. 

 

 Item 

Adhesive bandage strips, (3 inches long) 8 

Antiseptic or alcohol wipes (packets) 10 

Bandage compresses, 4 inches 4 

Triangular bandage, 40 inches (sling) 2 

Roller bandage, 4 inches x 5 yards (gauze) 2 

Adhesive tape, 1 inch x 5 yards (standard roll) 1 

Bandage scissors 1 

Body fluids barrier kit: 1 

 2 pair latex nitrile or non-latex surgical gloves 

 1 face shield 

 1 mouth-to-mouth barrier 

 1 protective gown 

 2 antiseptic towelettes 

 1 biohazard disposable bag 

NOTE: Splints are recommended if space permits. 

Minimum Aircraft Survival Kit Items 

(Section B6.10) 

• Fire starter (can be two boxes of matches in waterproof containers, “metal match” etc.) 

• Magnesium fire starter 

• Signal mirror 

• Whistle 

• One knife (includes “multi-tools” with knives) 

• Wire saw, axe, hatchet, or machete 

• Nylon rope or parachute cord (50 feet, minimum 1/8 inch [3mm] thick) 

• Collapsible water container (Sealing clear plastic bag(s)) 

• Water purification tablets 

• Water (one quart per occupant required except when operating over areas without adequate 

drinking water) 

• Food (2 days emergency rations per occupant, with a caloric value of 1,000 calories per day 

• At least one of the following will be in the aircraft: 

• Automated flight following system 

• Satellite phone 

• 406 MHz personal locator beacon (PLB) with GPS or aircraft-mounted 406 MHz ELT 

• Handheld UHF or VHF radio 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 59 

SINGLE ENGINE AIR TANKER 

Exhibit 5 

Recognized Airplane Mountain Training Flying Schools 

The following two flight schools are recognized by the Government as “approved” mountain flying schools. Written proof of 

successful graduation from one of these schools will substitute for 100 hours of mountainous terrain experience. 

 Summit Aviation, Inc. 

490 Gallatin Field Rd. 

Belgrade, MT 59714 

 McCall Mountain/Canyon Flying Seminars, LLC 

P.O. Box 1175 

McCall ID 83638 

Other flight schools may be considered as approved if they can demonstrate mountain flying curriculum that includes a 

minimum of the following course material and flight proficiency demonstrations: 

1. Mountain flying aircraft preflight. 

2. Mountain weather understanding. 

3. Flight/route planning. 

4. Aircraft performance calculations. 

5. Density altitude calculations. 

6. High altitude takeoffs and landings. 

7. Mountain flying techniques/confined space maneuvers. 

8. Mountain flying aircraft performance issues. 

9. Landing area selection parameters. 

10. Flying in proximity to ridge lines, in canyons, over valleys. 

11. High altitude issues and physiology. 

12. Mountainous terrain navigation. 

13. Minimum of 8 to 10 hours of actual mountain flying (in actual mountains). 

14. Minimum of 14 hours of ground instruction. 

15. School must meet all Federal Aviation Administration requirements for a pilot proficiency program. 

16. School must be either a fixed-base operator (FBO) or in a partnership with a FBO. 

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 60 

SINGLE ENGINE AIR TANKER 

Exhibit 6 

Airplane: Approximate "Recommended Cruise" Fuel Consumption Rates

AIRCRAFT GAL/HOUR 

AIR TRACTOR 

AT-802-65................................................ 82T 

AT-802-67................................................ 86T 

AT-802-67F..................................90T 

AT-802-331 ............................................. 80T 

BEECH 

Baron 55/58 ................................................ 29 

Baron 58P................................................... 35 

18/45 .......................................................... 35 

King Air 90 (Series) ................................. 70T 

King Air 100 ............................................ 80T 

King Air 200 ............................................ 93T 

King Air 300 ............................................ 89T 

Mentor T-34 ............................................... 14 

Mini Liner 99 ........................................... 85T 

Queenair ..................................................... 43 

T-Bone B-50 .............................................. 45 

Duke ........................................................... 38 

Queenair 80 ................................................ 34 

Bonanza 33/35/36 ...................................... 14 

BELLANCA 

Citabria/Scout .............................................. 9 

BOEING 

727 ........................................................1000T 

DC-3T .................................................... 150T 

DC-3 .......................................................... .93 

DC-9 ................................................. ....700T 

BOMBARDIER 

CL-215 ..................................................... 150 

CL-215T ................................................. 237T 

CL-415 ................................................... 237T 

BRITTEN-NORMAN 

Islander ....................................................... 30 

CESSNA 

L-19 ............................................................ 11 

172 ................................................................ 9 

180 .............................................................. 14 

182 .............................................................. 12 

182RG ........................................................ 14 

185 .............................................................. 16 

188 .............................................................. 12 

206/207 ...................................................... 16 

T206/207 .................................................... 18 

210 .............................................................. 16 

T210 ........................................................... 18 

320 .............................................................. 28 

310 .............................................................. 32 

T310 ........................................................... 34 

337 .............................................................. 24 

T337 ........................................................... 26 

401 .............................................................. 28 

402 .............................................................. 36 

404 .............................................................. 46 

411 .............................................................. 34 

414 .............................................................. 36 

421 .............................................................. 46 

340 .............................................................. 36 

425 ............................................................ 56T 

441 ............................................................ 52T 

Citation I ................................................ 140T 

Citation II, III ......................................... 160T 

208 Caravan I ........................................... 53T 

AIRCRAFT GAL/HOUR 

CASA 

Aviocar 212 ........................................... 105T 

CONSOLIDATED 

Convair 580/600 .................................... 338T 

DE HAVILLAND 

Beaver ......................................................... 30 

DH-6 Twin Otter ..................................... 95T 

Beaver T .................................................. 40T 

DH-7 ...................................................... 234T 

DH-8 ...................................................... 183T 

DORNIER 

DO-228 .................................................. 100T 

DO-328-100......................................... 200T? 

EMBRAER 

PW 115 (1600) ..................................... .159T 

FALCON 

10 .......................................................... .175T 

20 ........................................................... 240T 

50 ........................................................... 300T 

FAIRCHILD 

Porter ....................................................... 44T 

F-27........................................................ 288T 

SF 340 .................................................... 161T 

GRUMMAN 

S2F .............................................................. 75 

Goose .......................................................... 50 

Goose T ................................................... 80T 

Mohawk ................................................. 180T 

Albatross ................................................... 160 

G-I .......................................................... 288T 

G-II ........................................................ 529T 

G-III ....................................................... 370T 

HELIO 

Courier ....................................................... 20 

Stallion ................................................. . 44T 

ISRAEL 

1121/1123/1124. ................................... 190T 

LOCKHEED 

P-3/C-130/Electra 188 ......................... 661T 

Jetstar .................................................... 374T 

LEAR JET 

25 ........................................................... 220T 

35/36 ...................................................... 185T 

55 ........................................................... 200T 

MAULE 

M4-5 ............................................................. 9 

M7 ............................................................... 13 

AIRCRAFT GAL/HOUR 

MITSUBISHI 

MU-2 ........................................................ 77T 

MOONEY 

Exec ............................................................ 10 

NOMAD 

22B/24A ................................................... 53T 

NORTH AMERICAN 

AT-6 ........................................................... 18 

T-28 ............................................................ 80 

QUEST 

Kodiak K100 ............................................ 47T 

PILATUS 

PC-12 ................................................... ....77T 

PIPER 

Super Cub PA-18 ......................................... 9 

Pawnee PA-25 ........................................... 13 

Arrow PA-28R ........................................... 10 

Cherokee PA-28-140/161 ............................ 8 

Cherokee 6 PA-32 ...................................... 14 

Aztec PA-23 ............................................... 27 

Comanche PA-24 ....................................... 15 

Navajo PA-31 ............................................ 32 

Cheyenne PA-31T ................................... 77T 

Cheyenne II PA-42T ................................ 74T 

Aerostar 600/601/602P/700P ..................... 33 

Cheyenne III PA-42T ............................ 110T 

Chieftan PA-31-350 ................................... 34 

Lance PA-32-300 ....................................... 16 

Seneca II/III PA-34 .................................... 20 

Mojave PA-31P ......................................... 39 

Malibu PA-46 ............................................ 15 

PA-42-1000 400LS .................................. 75T 

QUEST 

Kodiak.................................................... 47T 

ROCKWELL (Gulfstream) 

680 .............................................................. 40 

500 .............................................................. 34 

690A/B ..................................................... 80T 

Sabreliner ............................................... 200T 

560 .......................................................... ...33 

840 ............................................................ 65T 

900 ............................................................ 55T 

1000.......................................................... 57T 

SWEARINGEN 

Merlin II, III SA 226/7 ............................ 78T 

SHORT 

Skyvan ..................................................... 85T 

VOLPAR 

TurboLiner ............................................... 74T 

VULCANAIR 

P68C ........................................................... 20 

P68TC ........................................................ 24 

“T” after the gallons indicated turbine fuel. 

Everything else is AVGAS. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 61 

SINGLE ENGINE AIR TANKER 

EXHIBIT 7 

Scenario Based SEAT training (Required as part of initial qualification for pilots to qualify under B 10.2.7.2) 

Scenario 1: Low level flight in loaded aircraft (contract configured), including delivery of water. 

Hours Flown Scenario 1 (maximum of 5) 

Vendor description of scenario 1 conditions (aircraft type, aircraft configuration, weather, location) 

Aircraft Type 

Gallons Dropped 

Location (Airport ID or Lat./Long.) 

Scenario Description 

After Action Review scenario 1: 

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 62 

SINGLE ENGINE AIR TANKER 

Scenario 2: Same configuration as Scenario 1, must include delivery of multiple loads of water utilizing 

aerial firefighting techniques (outlined in contract required computer based training programs) 

Hours Flown Scenario 2 (maximum of 10) 

Vendor description of scenario 2 conditions (aircraft type, aircraft configuration, weather, location) 

Aircraft Type 

Gallons Dropped 

Location (Airport ID or Lat./Long.) 

Scenario Description 

After Action Review scenario 2: 

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 63 

SINGLE ENGINE AIR TANKER 

Scenario 3: Same conditions as Scenario 2, must include simulated IA, simulated fire environment (FTA), 

emergency drops and be conducted in mountainous terrain . 

Hours Flown Scenario 3 (minimum of 10) 

*total hours all scenarios must meet B10.2.7.2 (e) 

Vendor description of scenario 3 conditions (aircraft type, aircraft configuration, weather, location) 

Aircraft Type 

Gallons Dropped 

Number of drops 

Location (Airport ID or Lat./Long.) 

If multiple sites were used provide details in AAR field 

Scenario Description 

After Action Review scenario 3: 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 64 

SINGLE ENGINE AIR TANKER 

EXHIBIT 8 

UNAVAILABILITY CONVERSION CHART 

HOURS 

UNAVAILAB

LE

UNITS OF 

AVAILABILITY 

RECORDED AS:

UNITS OF 

UNAVAILABILITY 

RECORDED AS:

0 1.00 0.00 

1 .93 .07 

2 .86 .14 

3 .79 .21 

4 .71 .29 

5 .64 .36 

6 .57 .43 

7 .50 .50 

8 .43 .57 

9 .36 .64 

10 .29 .71 

11 .21 .79 

12 .14 .86 

13 .07 .93 

14 0.00 1.00 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 65 

SINGLE ENGINE AIR TANKER 

EXHIBIT 9 

TRANSPORTATION WORKSHEET 

When assigned to an alternate base, the Contractor will be paid for actual necessary and reasonable costs associated with 

transporting authorized personnel. The Contractor is responsible for advising the on-site Government representative(s) of 

the anticipated cost associated with transporting relief (and/or maintenance) personnel to the alternate base prior to the 

relief exchange. Claims must be supported by itemized invoices. 

See contract clause “Transportation Costs Associated with Operating Away From the Designated Base” for detailed 

information 

DATE ALTERNATE BASE LOCATION 

Relief Exchange – Involved Crew Member(s) 

 Pilot 

Name 

 Fuel Servicing Vehicle Driver 

Name 

 Mechanic (If required by contract) 

Name 

Scheduled Maintenance 

 Mechanic 

Name 

 Other 

Name 

Maintenance Accomplished Reason for providing additional personnel 

ITEMIZATION OF COSTS – Invoices and/or receipts are attached (copies are acceptable) 

Airline 

Transportation 

Name $ 

Airline 

Transportation 

Name $ 

Charter Aircraft 

Invoice to include aircraft make/model, flight time, hourly rate, passengers, 

and departure/destination location, date and time (Authorized by CO only) $ 

Rental Car $ 

Rental Car Fuel $ 

POV Auto At the FTR rate (http://www.gsa.gov/portal/content/100715) 

From To Total Miles Rate 

$ 

POV Aircraft: Measured in statue miles at the FTR rate (http://www.gsa.gov/portal/content/100715) 

From To Total Miles Rate 

$ 

Other (explain) $ 

$ 

$ 

Total ACTUAL Cost $ 

Yes, the COR or On-site Government Representative was notified of the anticipated cost for this 

alternate base transportation expense prior to mobilization of the relief personnel. 

Date 

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 66 

SINGLE ENGINE AIR TANKER 

EXHIBIT 10 

SAFETY MANAGEMENT SYSTEM (SMS) COMPONENTS QUESTIONAIRE AND ACCIDENT HISTORY 

The aviation program views Safety Management Systems (SMS) as a critical element for contract evaluation. A complete response 

is required to accurately assess your organization’s level of compliance. 

Safety Management System Components 

The Department of the Interior uses Safety Management Systems (SMS) agency-wide approach to aviation operations that 

includes safety management policy, safety risk management, safety assurance and safety promotion. You must provide 

evidence of implementation for each SMS element listed (below).

Note: Under the column heading “Describe and provide evidence and reference,” on the form, the documentation provided must 

describe the policy or process used to meet the standard with completed evidence. Blank forms are not acceptable as evidence. 

For example, for audit evidence under Safety Assurance, a certificate of an SMS audit serves as evidence; or a copy of a “selfvalidated” SMS audit will suffice. If no action is stated, simply mark the column with a Y or N where applicable. Another 

example - answering the question “Are personnel who have a role in the emergency response plan trained in their role, and is 

the plan exercised periodically in order to test its integrity?” If you answer ‘YES’ then you will need to provide documentation 

on the training and results from any exercises or tests of your emergency response plan. A “Y” answer without sufficient 

evidence to support it will not be considered as meeting that standard. 

The International Standard for Business Aircraft Operations (IS-BAO) and the Federal Aviation Administration (FAA) in 

AC120.92A and AC12.92B can provide the explanations and examples of the requested standards below. Reference Number FAA Element IS‐BAO Element

Standard with Safety Policy and Objectives Y N

Describe and provide

evidence and reference.

 Key Safety Personnel

1 1 3.1.3.1 Are key safety personnel appointed?    Is there an

identified trained Aviation Safety Manager?  

 

2 15 7.1.1

7.2.1

Does the company have an organizational structure

(organizational chart) that clearly defines duties,

authorities and accountabilities?

 

3 16 7.1.2 Where the company has more than one operating

base, has the management structure addressed the

management responsibilities at each location?

 

6.1.1 Company Operations Manual

4 23 6.1.1 Does the Operations Manual contain a flight

operations and aircraft maintenance policy?

 

5 24 6.2.1 Does the manual contain an operational control

system and SOP's?

 

6 25 ‐‐ Is the manual approved by management (CEO)? 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 67 

SINGLE ENGINE AIR TANKER Reference Number FAA Element IS‐BAO Element

Standard with Safety Policy and Objectives Y N

Describe and provide

evidence and reference.

7 26 6.1.1 Is the manual amended or revised as necessary to

ensure that the information contained in it is kept up

to date?

 

8 27 ‐‐ Have the employees been trained on the manual? 

9 28 ‐‐ Does the manual reflect the type operation that is

being contracted for?

 

3.1.4.1 Emergency Response Plan

10 2 3.1.4.1 Do you have an internal emergency response plan? 

11 29 3.1.4.1 Is there a current Accident / Emergency Plan

available to all employees?

 

12 30 3.1.4.1 Are personnel who have a role in the emergency

response plan trained in their role, and is the plan

exercised periodically in order to test its integrity?

 

3.2 Safety Risk Management

13 3 3.2.2.1 Does the company have a Risk Management Policy? 

14 4 3.2.1.1 Has the company developed and maintained a Risk

Management Process to: Identify Hazards, Risk

Analysis (Exposure), Risk Assessment (Severity and

likelihood), Decision Making (Mitigations), Validation

of Control (Controls effective)

 

15 5 3.2.1.1 Does the company have Operational Risk

Management (ORM) Worksheet

 

16 6 3.1.2.1 Is there a process to elevate the risk decision

outcome? I.e. Chief Pilot? CEO?

 

3.3 Safety Assurance   

17 7 3.3.1.1,

3.3.2.1,

3.3.3.1

Has the company developed and maintained a

means of: monitoring and measuring safety

performance, identifying and managing

organizational changes that may affect safety,

ensuring continual improvement?

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 68 

SINGLE ENGINE AIR TANKER Reference Number FAA Element IS‐BAO Element

Standard with Safety Policy and Objectives Y N

Describe and provide

evidence and reference.

3.5 Compliance Monitoring

18 11 3.5.1

3.5.3

Have operations (internal or external) audits been

conducted in this past field season?

 

19 12 3.5.1,

3.5.3

Are the audits documented? 

20 13 3.3.3.1,

3.5.2

Is there an Action Plan (AP) developed from the

audits?

 

21 14 3.6.1 Does the company have a Quality Assurance

Program?

 

8 Training Programs

22 19 8.1.1 Does the company have a training program that

ensures personnel are trained and competent to

perform their assigned duties?

 

23 20 8.1.3,

8.1.4,

8.1.5,

8.1.7

Does the company have a separate training program

for: pilots, maintenance personnel, fuelers / truck

drivers?

 

3.4 Safety Promotion:

24 8 3.4.1.1,

3.4.1.2,

3.4.2.1

Has the company developed and maintained a

formal means of safety communication (like

SAFECOM) and safety training programs to ensure

personnel can perform their SMS duties?

 

25 9 3.4.2.1 Were there lessons‐learned developed from an

incident? Were they shared with the company

personnel?

 

26 10 ‐‐ Is a Safety Award system in place? 

8.5 Crew Member Qualifications

27 17 8.5.1,

8.5.2

Are there procedures to ensure that all aircraft

crewmembers: hold valid licenses and certificates to

include medical certificates; meet all currency

requirements; and have fulfilled the company's

training and proficiency requirements? Have they

been effective?

 

15 Maintenance Personnel Qualifications

28 18 15 Do the maintenance personnel hold the licenses and

ratings required by the FAA?

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 69 

SINGLE ENGINE AIR TANKER Reference Number FAA Element IS‐BAO Element

Standard with Safety Policy and Objectives Y N

Describe and provide

evidence and reference.

15 Maintenance Control System

29 21 15.1.1,

15.3.1

Does the operator have a maintenance control

system that is appropriate to the type and number of

aircraft operated and the manner in which

maintenance is conducted?

 

30 22 15.1.6.1,

15.1.6.3

Has the operator included provisionsin the company

operations manual for flight crew to obtain

maintenance services when away from home base?

 

31 N/A N/A Total number of flight hours (both fixed‐wing and

rotary‐wing, all makes and models) flown by the

organization up to/during the past five calendar years

commencing in 2012 along with any accidents as

determined by the NTSB or incidents that met the

“substantial damage” criteria as defined within 49

CFR 830.2

 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 70 

SINGLE ENGINE AIR TANKER 

EXHIBIT 11 

 TASK ORDER COMPETITION PROCEDURES 

(a) The purpose of this exhibit is to describe the process for competing Task Orders (TOs). After award of the IDIQ 

contracts, the Government may issue a Task Order Request for Proposals (TORP). This competition will be limited to 

the IDIQ contract holders. When submitting pricing for TORP requests, vendors will be permitted to provide discounts 

from their IDIQ pricing. 

(b) Task Orders may include options. 

 (c) The TORP may require parent contract holders to provide additional pricing and/or technical information. 

(d) Unless a TO requirement meets one of the exemptions listed in FAR 16.505 (b)(2), it will be considered a 

competitive requirement. Furthermore, each requirement will be considered a small business set-aside, regardless of 

dollar value in accordance with the IDIQ SEAT contracts. 

(e) Unless noted otherwise in the TORP letter from the CO, the time frame for receipt of proposals is 15 calendar days. 

(f) The Government reserves the right to not award any order(s) after requesting a TORP proposal. Regardless 

of whether an order is awarded or not, the Government shall not be responsible for the any costs incurred in 

preparation of the TORP response. 

(g) The ordering office reserves the right to negotiate with TORP offerors. 

(h) All TOs will be issued as FFP or FFP per unit of service IAW IDIQ SEAT contracts and based on the pricing 

offered in response to the TORP. 

(i) Each TORP request will specify the evaluation criteria and relative order of importance for that particular 

request. 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 71 

SINGLE ENGINE AIR TANKER 

EXHIBIT 12 

ADD/REMOVE - AIRCRAFT/EQUIPMENT REQUEST FORM 

BLM ON CALL SEAT CONTRACT 

Contractor Name 

Contractor Telephone Number 

Name of Contractor’s representative making this request 

Date and Signature of Above 

BLM Contract Number 

REMOVE – Aircraft Make, Model and Series 

REMOVE – Equipment 

ADD - Check the appropriate request below: 

 Same Aircraft Make, Model and Series Different Aircraft Make, Model and Series 

 (Must include pricing information on following pages) 

 Equipment (To Existing Contract Aircraft) 

FAA N Number 

Reason for addition/deletion 

If adding aircraft, attach a copy of the Aircraft Questionnaire (Exhibit 13-a or 13-b), as appropriate that shows the 

aircraft to be added to the contract and documents per B5 through B7 

If adding aircraft, confirm by checking the box to the right and provide data to support that the 

aircraft is of equal or greater performance capability (must demonstrate aircraft is of the same 

make, model and series) as the aircraft originally awarded 

Any other comments or 

pertinent information 

Submit form and applicable attachments to: 

 

Chris Bothwell Email: christopher_bothwell@ibc.doi.gov 

DOI, Boise Acquisition Branch FAX: 208-433-5032 

300 E. Mallard Drive, Suite 200 

Boise, ID 83706-3991 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 72 

SINGLE ENGINE AIR TANKER 

EXHIBIT 13-a 

TYPE 3 AIRCRAFT QUESTIONNAIRE 

You may recreate this form but it must include all the information listed 

This Questionnaire completely and accurately completed will be used to determine your aircraft payload capability. 

REPRODUCE AND SUBMIT FOR EACH AIRCRAFT OFFERED - COMPLETE SHADED BLOCKS 

Minimum Aircraft Requirements: 

 Must have a Standard and/or Restricted Airworthiness Certificate (see B2). 

 Aircraft certified under 14 CFR 23 or 25 (See B2). 

 An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the 

current type certificate holder or supplemental type certificate holder. 

 VFR, Day Only. 

 Minimum tank capacity of 800 US gallons. 

 Minimum payload of 6,900 pounds with IAB approved gate system installed, 1.5 hrs fuel and a 200 lb pilot at 7,000ft and 

30° Celsius. 

 Operational Endurance of at least one hour and 30 minutes (1.5 hours) at 75% power, with 6,900 pounds of retardant, and 

a 200-lb pilot. 

 Never exceed (VNE) airspeed of at least 140 knots indicated airspeed at MTOW. 

 Capable of takeoff as configured above at 7,000 feet pressure altitude and 30° Celsius 

 Cruise airspeed of at least 117 knots true airspeed at 7,000 feet pressure altitude and 30o Celsius. 

All firefighting equipment must be available or installed at the time of inspection. 

Aircraft Make and Model FAA Registration # Serial # Cruise Airspeed 

Tanker Number(s) If assigned Fire Gate Model Engine Installed 

Aircraft Equipped Weight (Your aircraft weight & balance report & equipment list 

will be used to substantiate this weight – see note 1. below)

Currently Installed Aircraft Equipment to be Removed to 

Achieve Offered Payload Below (If none, indicate NONE)

Equipment to be Added to Meet the Aircraft Specifications 

Requirements (If none, indicate NONE)

EQUIPMENT ITEM WEIGHT EQUIPMENT ITEM WEIGHT 

ENTER YOUR PROPOSED AIRCRAFT PAYLOAD (The aircraft make, model and payload that we confirm with 

you will be made a part of your offer and will be binding if your offer is accepted for award

NOTE 

1. By signing below, I acknowledge that I have included the following: 

(1) Latest aircraft weight and balance report with the aircraft equipped as required in Section B, 

(2) Aircraft equipment list, 

(3) Applicable Performance Charts, 

(4) Certified Gross Weight approval document. Type Certificate, STC (attach copy) or Cam 8 (attach copy of log 

book entry), 

(5) 14 CFR Part 137 Certificate 

Failure to include the above information, will affect the evaluation you receive for your aircraft. 

 2. By signing below, I certify to the best of my knowledge that the above information is accurate. 

Name and Signature of Representative Completing this Form Date 

OFFEROR’S NAME 
SECTION C – CONTRACT TERMS AND CONDITIONS 

CONTRACT NO. XXXXXXXXX 73 

SINGLE ENGINE AIR TANKER 

EXHIBIT 13-b 

TYPE 4 AIRCRAFT QUESTIONNAIRE 

You may recreate this form but it must include all the information listed 

This Questionnaire completely and accurately completed will be used to determine your aircraft payload capability. 

REPRODUCE AND SUBMIT FOR EACH AIRCRAFT OFFERED - COMPLETE SHADED BLOCKS 

Minimum Aircraft Requirements: 

 Must have a Standard and/or Restricted Airworthiness Certificate (see B2). 

 Aircraft certified under CAR 3, 14 CFR 23 or 25 (See B2). 

 An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the 

current type certificate holder or supplemental type certificate holder. 

 VFR, Day Only. 

 Minimum Tank capacity of 500 US gallons 

 Payload minimum 4,600 pounds with1.5 hrs fuel and a 200 lb pilot at 7,000ft and 30° Celsius. 

 Endurance of at least one hour and 30 minutes (1.5 hours) at 75% power, with 4,600 pounds of retardant, and a 200-lb pilot. 

 Never exceed (VNE) airspeed of at least 140 knots indicated airspeed at MTOW. 

 Capable of takeoff as configured above at 7,000 feet pressure altitude and 30° Celsius 

 Cruise airspeed of at least 117 knots true airspeed at 7,000 feet pressure altitude and 30o Celsius. 

All firefighting equipment must be available or installed at the time of inspection. 

Aircraft Make and Model FAA Registration # Serial # Cruise Airspeed 

Tanker Number(s) If assigned Fire Gate Model Engine Installed 

Aircraft Equipped Weight (Your aircraft weight & balance report & equipment list 

will be used to substantiate this weight – see note 1. below)

Currently Installed Aircraft Equipment to be Removed to 

Achieve Offered Payload Below (If none, indicate NONE)

Equipment to be Added to Meet the Aircraft Specifications 

Requirements (If none, indicate NONE)

EQUIPMENT ITEM WEIGHT EQUIPMENT ITEM WEIGHT 

ENTER YOUR PROPOSED AIRCRAFT PAYLOAD (The aircraft make, model and payload that we confirm with 

you will be made a part of your offer and will be binding if your offer is accepted for award

NOTE 

1. By signing below, I acknowledge that I have included the following: 

(1) Latest aircraft weight and balance report with the aircraft equipped as required in Section B, 

(2) Aircraft equipment list, 

(3) Applicable Performance Charts, 

(4) Certified Gross Weight approval document. Type Certificate, STC (attach copy) or Cam 8(attach copy of log 

book entry), 

(5) 14 CFR Part 137 Certificate. 

Failure to include the above information, will affect the evaluation you receive for your aircraft. 

 2. By signing below, I certify to the best of my knowledge that the above information is accurate. 

Name and Signature of Representative Completing this Form Date 

OFFEROR’S NAME