[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4018-4020]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-1238]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0006]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of Air Force proposes to amend a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on February 23, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-6488.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of

[[Page 4019]]

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC B

System Name:
    Geographically Separated Unit Copy Officer Effectiveness/Airman 
Effectiveness Performance Report (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System Name:
    Delete entry and replace with ``Geographically Separated Unit Copy 
Officer/Enlisted Performance Report.''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Military personnel only.
    Officers: Applies to Regular Active Duty Air Force/Air National 
Guard/Air Force Reserve personnel serving in rank/grades Warrant 
Officer (W-1) through Colonel (0-6).
    Enlisted: Applies to active duty personnel in the rank/grades 
Airman Basic (E-1) through Chief Master Sergeant (E-9); Air National 
Guard and Air Force Reserve personnel in the rank/grades Staff Sergeant 
(E-5) through Chief Master Sergeant (E-9).''

Category of records in system:
    Delete entry and replace with ``Officer Performance Report; 
Education/Training Report; Enlisted Performance Report; Promotion 
Recommendation Forms; Letters of Evaluations; Performance Feedback 
Worksheets; and Retention Recommendation Forms. Description of data 
contained therein: Name, Social Security Number; active and permanent 
grades; specialty data; organization location and Personnel Accounting 
Symbol; period of report; number of days of supervision; performance 
evaluation scales; assessment of potential, and comments regarding 
ratings.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force: Power and duties; delegation by; as implemented by Air Force 
Instruction 36-2406, Officer and Enlisted Evaluation Systems and E.O. 
9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Maintained in file folders and 
electronic media storage.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to Headquarters at Major Subordinate Commands 
and numbered Air Forces. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.
    Request should contain full name, address, Social Security Number 
(SSN) and notarized signature.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
written requests to the Headquarters at Major Subordinate Commands and 
numbered Air Forces. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.
    Request should contain full name, address, Social Security Number 
(SSN) and notarized signature.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Privacy 
Act Program, 32 CFR part 806b; or may be obtained from the system 
manager.''

Record Source Categories:
    Delete entry and replace with ``Officer and Enlisted evaluation 
report data.''
* * * * *
F036 AF PC B

System name:
    Geographically Separated Unit Copy Officer/Enlisted Performance 
Report.

System location:
    Headquarters of Major Subordinate Commands and numbered Air Forces. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.

Categories of individuals covered by the system:
    Military personnel only.
    Officers: Applies to Regular Active Duty Air Force/Air National 
Guard/Air Force Reserve personnel serving in rank/grades Warrant 
Officer (W-1) through Colonel (0-6).
    Enlisted: Applies to active duty personnel in the rank/grades 
Airman Basic (E-1) through Chief Master Sergeant (E-9); Air National 
Guard and Air Force Reserve personnel in the rank/grades Staff Sergeant 
(E-5) through Chief Master Sergeant (E-9).

Categories of records in the system:
    Officer Performance Report; Education/Training Report; Enlisted 
Performance Report; Promotion Recommendation Forms; Letters of 
Evaluations; Performance Feedback Worksheets; and Retention 
Recommendation Forms. Description of data contained therein: Name, 
Social Security Number; active and permanent grades; specialty data; 
organization location and Personnel Accounting Symbol; period of 
report; number of days of supervision; performance evaluation scales; 
assessment of potential, and comments regarding ratings.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: Power and duties; 
delegation by; as implemented by Air Force Instruction 36-2406, Officer 
and Enlisted Evaluation Systems and E.O. 9397 (SSN).

Purpose(s):
    Used as a record of individual's past job performance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices also apply to this 
system.

[[Page 4020]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and electronic media storage.

Retrievability:
    Information in the system is retrieved by name.

Safeguards:
    Records are accessed by authorized personnel who are properly 
screened and cleared for need-to-know. Records are stored in locked 
cabinets or rooms.

Retention and disposal:
    Retained in office files until reassignment or separation, then 
destroyed by tearing into pieces, shredding, pulping, macerating, or 
burning.

System manager(s) and address:
    Headquarters at Major Subordinate Commands and numbered Air Forces. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Headquarters at Major Subordinate Commands and numbered Air Forces. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.
    Request should contain full name, address, Social Security Number 
(SSN) and notarized signature.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address written requests to the Headquarters at 
Major Subordinate Commands and numbered Air Forces. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Request should contain full name, address, Social Security Number 
(SSN) and notarized signature.

Contesting record procedures:
    The Air Force rules for accessing records and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b; or 
may be obtained from the system manager.

Record source categories:
    Officer and Enlisted evaluation report data.

Exemptions claimed for the system:
    None.

[FR Doc. E9-1238 Filed 1-21-09; 8:45 am]
BILLING CODE 5001-06-P