SCHEDULE A - SCHEDULE OF SUPPLIES/SERVICES

Contract No. 140D8021D0009 3

On-Call Amphibious Scooping SEAT Flight Services 

TABLE OF CONTENTS

SECTION A – REQUIREMENTS AND PRICES..............5

CONTRACT ACRONYMS................................................................ 5

A1 SCHEDULE OF SERVICES ......................................................... 6

A2 SCHEDULE OF PRICE/COSTS................................................... 8

SECTION B – TECHNICAL SPECIFICATIONS ...........12

GENERAL REQUIREMENTS...........................................12

B1 SCOPE OF CONTRACT............................................................ 12

B2 CERTIFICATIONS................................................................... 12

B3 ORDER OF PRECEDENCE (SPECIFICATIONS)......................... 13

B4 CONTRACTS AND TASK ORDERS.......................................... 13

EQUIPMENT REQUIREMENTS .....................................13

B5 CONDITION OF EQUIPMENT.................................................. 13

B6 AIRCRAFT EQUIPMENT REQUIREMENTS .............................. 14

B7 AVIONICS REQUIREMENTS................................................... 15

B8 (LOWER 48 STATES OPERATIONS ONLY) REQUIRED-FUEL 

SERVICE VEHICLE (FSV) AND OPTIONAL-SEAT SUPPORT 

VEHICLE (SSV) EQUIPMENT REQUIREMENTS............................ 17

PERSONNEL REQUIREMENTS .....................................20

B9 PILOT REQUIREMENTS ......................................................... 20

B10 PILOT QUALIFICATIONS ..................................................... 20

B11 FLIGHT CREWMEMBERS DUTY AND FLIGHT LIMITATIONS 23

B12 PERSONNEL DUTY LIMITATIONS........................................ 24

B13 MECHANIC REQUIREMENT................................................. 24

B14 MECHANIC QUALIFICATIONS............................................. 24

B15 MECHANIC DUTY LIMITATIONS......................................... 24

B16 (LOWER 48 STATES OPERATIONS ONLY) FUEL SERVICE 

VEHICLE (FSV) / SEAT SUPPORT VEHICLE (SSV) DRIVER 

REQUIREMENT AND QUALIFICATIONS........................................ 24

B17 FUEL SERVICE VEHICLE (FSV) / SEAT SUPPORT VEHICLE 

(SSV) DRIVER DUTY LIMITATIONS............................................ 25

B18 RELIEF CREW REQUIREMENT............................................. 25

OPERATIONS.....................................................................25

B19 PILOT AUTHORITY AND RESPONSIBILITY .......................... 25

B20 FLIGHT OPERATIONS.......................................................... 26

B21 SECURITY OF AIRCRAFT AND EQUIPMENT......................... 27

B22 PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR FLIGHT 

OPERATIONS............................................................................... 27

B23 MISSION CURRENCY AND PROFICIENCY............................ 27

B24 PPE FOR GROUND OPERATIONS........................................ 28

B25 FUEL AND SERVICING REQUIREMENTS (SEAT/FIREBOSS) 28

AIRCRAFT MAINTENANCE REQUIREMENTS .........29

B26 GENERAL - MAINTENANCE ................................................ 29

B27 AIRWORTHINESS DIRECTIVES (AD’S) AND 

MANUFACTURER’S MANDATORY SERVICE BULLETINS 

(MMSB’S).................................................................................. 29

B28 MANUALS/RECORDS.......................................................... 29

B29 MAINTENANCE................................................................... 29

B30 MAINTENANCE TEST FLIGHT............................................. 30

B31 TIME BETWEEN OVERHAUL (TBO) AND LIFE-LIMITED 

PARTS......................................................................................... 30

B32 WEIGHT AND BALANCE ..................................................... 30

B33 TRANSPORTATION OF HAZARDOUS MATERIALS ........... 30

THE CONTRACTOR WILL NOT BE REQUIRED TO TRANSPORT 

HAZARDOUS MATERIALS. ........................................................... 30

SECTION C-CONTRACT TERMS AND CONDITIONS

...............................................................................................31

C1 CONTRACT CLAUSES ..................................................... 31

CLAUSES INCORPORATED BY REFERENCE.................................... 31

CLAUSES INCORPORATED BY FULL TEXT ..................................... 31

52.203-19 PROHIBITION ON CONTRACTING WITH ENTITIES THAT 

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS 

(JAN 2017)................................................................................. 31

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL 

ITEMS-ADDENDUM..................................................................... 31

52.212-4(A)INSPECTION/ACCEPTANCE-THE FOLLOWING IS 

ADDED:....................................................................................... 31

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO 

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL 

ITEMS (AUG 2020)...................................................................... 33

52.216-18 ORDERING (AUG 2020) ............................................ 37

52.216-19 ORDER LIMITATIONS (OCT 1995) ........................... 37

52.216-22 INDEFINITE QUANTITY (OCT 1995)......................... 38

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) ............... 38

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT 

(MAR 2000)................................................................................ 38

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL 

HIRES (MAY 2014)..................................................................... 38

1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)..... 38

GENERAL CONTRACT TERMS AND CONDITIONS 39

C1 RESERVED............................................................................ 39

C2 RESERVED............................................................................ 40

C3 AIRCRAFT USE REPORT ....................................................... 40

C4 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INVOICE PROCESSING PLATFORM (IPP) (APR2013)................. 40

C5 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS ....... 40

C6 AIRCRAFT INSURANCE......................................................... 40

C7 PROPERTY AND PERSONAL DAMAGE................................... 40

C8 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING 

SYSTEM (DEC 2015).................................................................. 41

C9 PRE-WORK MEETING............................................................ 42

ADMINISTRATIVE MATTERS.......................................42

C10 PERSONNEL CONDUCT....................................................... 42

C11 SAFETY AND ACCIDENT PREVENTION ............................... 42

C12 MISHAPS ............................................................................ 43

C13 ECONOMIC PRICE ADJUSTMENT - FUEL............................. 44

CONTRACT PERIOD AND RENEWAL.........................45

C14 CONTRACT PERIOD ............................................................ 45

C15 ORDERS FOR SERVICES ...................................................... 45

C16 AUTHORIZED ORDERING OFFICIAL..................................... 46

C17 ADD/REMOVE AIRCRAFT/EQUIPMENT AFTER CONTRACT 

AWARD(S).................................................................................. 46

.................................................................................................... 46

C18 AVAILABILITY REQUIREMENTS ......................................... 46

C19 SCHEDULE OF OPERATIONS AND REACTION TIME............. 47

C20 MAINTENANCE DURING AVAILABILITY PERIOD................ 47

C21 UNAVAILABILITY AND DAMAGES...................................... 47

MEASUREMENT AND PAYMENT.................................48
SCHEDULE A - SCHEDULE OF SUPPLIES/SERVICES

Contract No. 4

On-Call Amphibious Scooping SEAT Flight Services 

C22 DAILY AVAILABILITY ........................................................ 48

C23 FLIGHT TIME...................................................................... 48

C24 MOBILIZATION/DEMOBILIZATION ..................................... 48

C25 ADDITIONAL PAY ITEMS.................................................... 49

C26 GOVERNMENT MISCELLANEOUS CHARGES....................... 50

C27 ONBOARDING OF CONTRACTORS AFTER INITIAL AWARD(S)

.................................................................................................... 50

C28 EXHIBITS............................................................................ 50
SCHEDULE A - SCHEDULE OF SUPPLIES/SERVICES

Contract No. 5

On-Call Amphibious Scooping SEAT Flight Services 

SECTION A – REQUIREMENTS AND PRICES

Contract Acronyms

AC Advisory Circular

AD Airworthiness Directive

AMS Aviation Management System

A&P Airframe and Power plant

APCO Association of Public-Safety

Communications Officials

AQD Acquisition Services Directorate

ASM Aviation Safety Manager

ASO Aviation Safety Office 

ASTM American Society for Testing and Material

ATC Air Traffic Control

AUR Aircraft Use Report

CFR Code of Federal Regulations

CO Contracting Officer

COR Contracting Officer’s Representative

COTR Contracting Officer’s Technical 

Representative

CFR Code of Federal Regulations

CTCSS Continuous Tone Coded Squelch System

DM Degrees/Minutes/Decimal Minutes

DOI Department of Interior

DOT Department of Transportation

ELT Emergency Locator Transmitter

EPA Environmental Protection Agency

ERG Emergency Response Guidebook

FAA Federal Aviation Administration

FAR Federal Acquisition Regulations

FS Forest Service

FSV Fuel Service Vehicle 

FTR Federal Travel Regulations

GVW Gross Vehicle Weight

GPM Gallons per Minute

GPS Global Positioning System

HIGE Hover-In-Ground Effect

HOGE Hover-Out-Of-Ground Effect

IAT Interagency aviation training

IBC Interior Business Center

ICAO International Civil Aviation Organization

ICS Intercom System

IFR Instrument Flight rules

IP Institute of Petroleum

IPP Invoice Processing Platform

MMSB Manufacturer’s Mandatory Service 

Bulletins

MTOW Maximum Takeoff Weight 

NFPA National Fire Protection Association

NTSB National Transportation Safety Board

NWCG National Wildfire Coordinating Group

OAS Office of Aviation Services

PA Public Address System

PA Pressure Altitude

PFD Personal Flotation Device

PIC Pilot-In-Command

PPE Personal Protective Equipment

PSD Plastic Sphere Dispenser

PSI Pounds per Square Inch

PTT Push to Talk

RFP Request for Proposals

RPM Revolutions per Minute

SEAT Single Engine Air Tanker

SFI Safety Foundation Incorporated

STEP Single-skid, Toe-In and Hover Exit/Entry 

Procedures

SSV Seat Support Vehicle

TBO Time Between Overhaul

TSO Technical Service Order

UL Underwriter’s Laboratory

USDA United States Department of Agriculture

VFR Visual Flight rules

VNE Velocity Never Exceed

VOX Voice Activation

VSWR Voltage Standing Wave Ratio
SECTION A - REQUIREMENTS AND PRICES

Contract No. 6

On-Call Amphibious Scooping SEAT Flight Services 

A1 Schedule of Services

The Department of the Interior (DOI), Bureau of Land Management (BLM) requires amphibious single engine air 

tanker fire suppression services across the lower 48 and Alaska on an On-Call or Call When Needed basis, to support 

BLM, state agencies. 

The Government may use this contract and others on the IDIQ to fulfill any need for services for wildland fire 

suppression, including task orders with very long or very short periods of performance, and task orders with options. 

When required by FAR 16.505, or as otherwise appropriate, task orders may be competed among the multiple IDIQholders. These task orders may be competed using a multitude of evaluation factors (see Exhibit 15). The relative 

weight of the price and any non-price evaluation factors will be included in the task order request for proposal. For 

some task order competitions, factors other than price may be given a greater weight than price. Each aircraft line 

item requires a primary and a relief flight crew, as well as a Fuel Service Vehicle (FSV) SEAT Support Vehicle (SSV). 

The Government may also have a need for a SEAT support vehicle (SSV) (or combination FSV/SSV). SSVs will be 

(if ordered) priced as an additional pay item as noted in the additional pay items table, and ordered when needed.

This award is one of multiple awards issued constituting an Indefinite Delivery Indefinite Quantity (IDIQ), consisting 

of a combined fleet of approximately 20-26 aircraft. This contract includes a Base Period and four (4) one-year option 

periods with a total estimated shared ceiling of $46,000,000 dollars (approx. $9.2M per contract year). 

It is important to note that aircraft, flight crews and ground crews under this contract will be part of the national 

response framework for the suppression of wildland fires and may be dispatched at the direction of the Government 

to locations throughout the Lower 48 States and Alaska.

ITEM DESCRIPTION: .

Aircraft Required: Call when needed single engine amphibious water scooping airplane(s)

equipped as specified in Section B.

Interagency Air Tanker Board (IAB) approved or interim approved Type 3 Air 

Tanker/Gate system. 

Pilot Primary Pilot for each aircraft will need to be either a Level 1 or Level 2 SEAT 

Pilot as specified in Section B. Relief Pilot will need to meet the requirements 

of the primary pilot as set forth in Section B.

Fuel Service Vehicle Not Applicable in AK, required in Lower 48.

Bureau: Department of the Interior (DOI), Bureau of Land Management (BLM)

Crew Compliment Required Pilot in Command (PIC) and relief pilot(s). Fuel Service vehicle with 

driver/operator and relief driver/operator required for operations in Lower 48, 

not required for Alaska.

Proposed Designated Bases: Various Locations throughout the Lower 48 and Alaska.

Performance Period: Base Period is date of award through April 30, 2022, with 4 additional option 

years, and up to a six-month extension of services option through October 31, 

2026.
SECTION A - REQUIREMENTS AND PRICES

Contract No. 7

On-Call Amphibious Scooping SEAT Flight Services 

Minimum Aircraft Requirements: Must have a Standard and/or Restricted Airworthiness Certificate.

Aircraft certified under 14 CFR 23 or 25.

An aircraft make and model for which engineering and logistical support, for 

continued airworthiness, is provided from the current type certificate holder or 

supplemental type certificate holder.

Minimum 1600 Shaft Horsepower (SHP)

VFR, Day Only

Tank capacity of 799 US gallons.

Aircraft capable of dispensing both water and fire retardant

Endurance of 2 hours and 30 minutes, 600 gallons of water, 200 lb pilot at 

3,000’ PA 25 degrees Celsius.

Capable of operating from 5,000 ft. gravel runway at @ 3,000ft PA and 25C

with an empty tank. 

Cruise airspeed of at least 140 kts true airspeed at 7,000 ft. PA and 30o Celsius, 

empty tank

Aircraft must have the IAB approved or Interim approved gate installed on the 

aircraft at the time of inspection.

NOTES:

• Amphibious Air Tractor 802 type aircraft equipped with amphibious floats, or equal, are known to meet the above

requirements.

• The salient physical, functional, or performance characteristics that “equal” products must meet are specified in

the contract.

• After retardant operations, aircraft must be appropriately cleaned prior to beginning scooper operations.

• Aircraft may be required to have the tank and gating system cleansed after operations in water that have known

invasive species.

• The use of water enhancers with on-board injection systems are not permitted to be used on federally contracted

aircraft, or on federal lands, unless requested and approved by the ordering Agency.

• One FSV per two aircraft working out of the same location is permitted. SEAT Support Vehicle (SSV) is not

required, however if offered and when ordered for services will be paid at $500.00 per day.

• All exhibits applicable to this contract are included at the end of Section C.
SECTION A - REQUIREMENTS AND PRICES

Contract No. 10

On-Call Amphibious Scooping SEAT Flight Services 

A2.1 Funding will not be obligated under the Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. Instead, the Contracting 

Officer will issue the contractor a task order as the need for services arises. Each task order will obligate funding for the payment of 

aircraft services.

A2.2 Minimum Guarantee/Maximum Quantity -The Minimum Guarantee under the contract, as required by contract clause 52.216-

22, is aircraft, equipment, and pilot inspection during the Base year. 

A2.3 Exhibits that are applicable under the contract are included at the end of Section C 

ADDITIONAL FUEL SERVICE VEHICLES/SEAT SUPPORT VEHICLE (FSV/SSV) (MUST MEET REQUIREMENTS 

CITED IN B8) 

Please Check Appropriate Blocks Below 

CONTRACTOR AGREES TO PROVIDE: One X_ or Two __ FSV/SSV WHEN ORDERED (check applicable boxes)

YES X or NO _ _

Additional Fuel Service Vehicles/Support Vehicles will be priced as Additional Pay Items 

 THE ADDITIONAL PAY ITEMS SHOWN BELOW APPLY TO ALL LINE ITEMS ABOVE

ADDITIONAL PAY ITEMS

PAY ITEM 

CODE QUANTITY UNIT UNIT PRICE

A Extended Standby – Pilot EP INDEFINITE HOUR $ 50.00

B Extended Standby - Driver ED INDEFINITE HOUR $ 34.00

C Fuel Servicing Vehicle Mileage - (L48 only) SML INDEFINITE Mile $ 2.45

D Additional Fuel Service Vehicle with Driver 

or SSV (C25.2)

SD INDEFINITE DAY $500.00

E Retardant Labor during Unavailability 

Period (C25.4)

P01 INDEFINITE DAY $350.00

F Mix, Test and Load Retardant (C25.4) P55 INDEFINITE GAL $ .20

G Fuel Cost (C25.10) FC INDEFINITE EACH Actual Cost

H Contractor Miscellaneous Costs (C25.7) SC INDEFINITE EACH Actual Cost

 FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA

 Contracting Officer will complete at time of award and again when fuel adjustments are made

Requested and Effective 

Date This Adjustment

Type

Jet Fuel 

Fuel Source Location Phone No. xxx-xxx-xxxx

Base Price $4.77 per gallon Reference Price

Effective Date Effective Date

Source Document ORIGINAL 

CONTRACT

Source Document

Difference $ X consumption rate of Increase Due

Old Flight Rate New Flight Rate

Re-established Base Price Effective Date
SECTION A - REQUIREMENTS AND PRICES

Contract No. 11

On-Call Amphibious Scooping SEAT Flight Services 

 Full Service Fuel prices obtained from http://www.airnav.com/fuel

JET FUEL

$/GAL

San Bernardino Airport (KSBD) 909-362-6068 San Bernardino, CA 3.55

Cutter Aviation Service (KABQ) 505-842-4184 Albuquerque, NM 5.34

Premier Aviation (KTUS) 520-889-6327 Tucson, AZ 4.50

Sphere One Av. (KCDC) 435-586-4504 Cedar City, UT 5.00

Western Aircraft (KBOI) 208-338-1800 Boise, ID 4.51

Edwards Jet Center (KBIL) 406-252-0805 Billings, MT 4.50

West Star Aviation (KGJT) 970-243-7500 Grand Junction, CO 6.10

Atlantic Aviation (KRNO) 775-858-7300 Reno, NV 5.32

Wenatchee GA Terminal (KEAT) 509-886-0233 Wenatchee, WA 4.11

Average per Gal $4.77
SECTION B – TECHNICAL SPECIFICATIONS

12

SECTION B – TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS 

B1 Scope of Contract 

B1.1 The intent of this contract is to obtain fully Contractor 

operated and maintained call when needed flight services to 

support fire suppression operations in the Lower 48 States and 

Alaska. Contractor services include provision of an aircraft, 

personnel, and all other associated equipment as prescribed in 

this solicitation/contract. Water will be scooped from water 

sources such as lakes or rivers and/or loaded at ground 

locations. Chemical fire retardant/suppressants may be 

loaded in the Contractor’s aircraft. The use of water enhancers 

mixed with on-board injection systems are not allowed on 

federal lands or on federally-contracted aircraft, unless 

requested and approved by the ordering Agency. The use of 

water enhancers mixed through a proportioner and loaded 

from ground-based equipment is acceptable according to their 

qualified applications/approvals as specified on the Qualified 

Products List (QPL). 

B1.2 The Government and Contractor must establish an 

effective working relationship to complete this contract 

successfully. The Contractor’s employees’ cooperation, 

professionalism, and positive attitude toward aviation safety 

and accomplishment of the mission are an integral element of 

this relationship. 

B1.3 The Government has interagency and cooperative 

agreements with other Federal and State agencies and private 

landholders and may dispatch aircraft under this contract for 

such cooperative use. 

B1.4 This aircraft may be dispatched to Alaska. Because 

deployment to Alaska from the Lower 48 usually requires 

transit through Canada, all contractor personnel are required 

to possess current passports. Alaska specific equipment 

and/or operational requirements, are referenced in the Alaska 

Supplement Exhibit. 

B2 Certifications 

The Contractor must obtain and keep current all of the 

following required certificates and must ensure that contract 

aircraft are operated and maintained in compliance with those 

certificates at all times.

B2.1 The Contractor must be certificated under 14 Code of 

Federal Regulations (CFR) Part 137, “Agricultural Aircraft 

Operations,” or Canadian equivalent. 

B2.2 Any contract aircraft must be certificated under 14 CFR 

Part 23 or 25 and have parts manufacturing and engineering 

support for continued airworthiness from the current type 

certificate holder or supplemental type certificate holder. 

Aircraft must also be certificated in the restricted category 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

under 14 CFR Part 21.25 and 21.185 to include the special 

purpose of forest and wildlife conservation (fire suppression) 

work or certificated in a standard airworthiness category 

under 14 CFR Part 21.187 (Multiple Airworthiness 

Certification), or Canadian equivalent. Surplus or previously 

type-certificated armed forces aircraft will not be used. The 

installation of any special equipment called for by this 

contract must be Federal Aviation Administration (FAA) 

approved, or Canadian equivalent.

B2.2.1 The Government will evaluate single engine 

amphibious water scooping aircraft with a capacity of 800 

gallons for use as scoopers. Aircraft will be evaluated at a 

weight and maximum load consistent with the aircraft type 

certificate or approved increased load (supplemental type 

certificate (STC)).

B2.2.2 In order to drop retardant from a single engine scooper 

under this contract, the aircraft must have a gate system and 

flow control system that meets Interagency Airtanker Board 

(IAB) requirements for a Type 3 single engine airtanker. 

Aircraft with gate systems primarily designed to dispense 

water may be offered for the first contract year only provided 

an interim approval for retardant drops is granted by the IAB. 

However, to qualify for operation in subsequent option years, 

the gate system must have successfully demonstrated the 

capability to drop retardant within IAB standards. 

B2.3 For the purposes of the U.S. Department of 

Transportation’s Federal Aviation Administration (FAA) 

North American Free Trade Agreement (NAFTA), this 

contract is considered to be a specialty air services contract. 

Canadian operators must be in compliance with NAFTA and 

Specialty Air Service (SAS) Operations Advisory Circular 

AC No. 00-60B (dated 02/14). A copy of the Contractor’s 

current FAA Form 7711-2 authorizing the SAS Operations, 

Forest Fire Management and/or Firefighting, contained on the 

Civil Aviation Authorities (CAA), with NAFTA authorization 

is required with submittal of offer.

B2.4 Operations Manual Requirements

The Contractor is required to have and use a written 

operations/maintenance manual readily available for each 

contracted aircraft. As a minimum, the manual must include 

the following procedures: 

B2.4.1 Standard method for calculating current aircraft 

weight and balance and performance based on actual loads 

and environmental conditions. Procedures for identifying 

limitations and remaining within limitations. Procedures for 

retaining load calculation data. Ground loaded load 

calculations must be retained for 30 days.

B2.4.2 The approved aircraft inspection program.

B2.4.3 Program for ensuring implementation of the FAA 

approved inspection program, to include completion of 14 
SECTION B – TECHNICAL SPECIFICATIONS

13

CFR 91 required airworthiness inspections, and approval for 

return-to-service in accordance with 14 CFR 43.5. 

B2.4.4 Reporting and recording of mechanical irregularities 

that occur before, during, and after completion of a flight to 

ensure a record of all discrepancies, corrective actions and 

deferred discrepancies will be readily available throughout 

the contract period. 

B2.4.5 Obtaining repair, preventive maintenance, and 

servicing of the aircraft during operations away from the 

contractors normal operating base. This includes procedures 

for ensuring mechanics performing maintenance or service on 

contract aircraft are appropriately certificated and trained for 

the tasks performed and have available the technical manuals, 

tools, and equipment necessary to perform the tasks in 

accordance with the manufacturer’s instructions and FAA 

standards.

B2.4.6 Determining that mechanical irregularities or defects 

reported during previous flights have been adequately 

corrected/repaired (or deferred if appropriate) before the next 

flight.

B2.4.7 Fueling the aircraft, including the detection of fuel 

contamination and protecting from fire (including 

electrostatic protection) including detailed procedures for any 

rapid refueling program.

B2.4.8 Complying with flight manual “emergency 

procedures” and reporting abnormal conditions or potentially 

unsafe conditions.

B2.4.9 One copy of the manual must be maintained at the 

operator's principle operations base. Additional copies must 

be readily available to pilots and support personnel while on 

contract away from the base.

B2.4.10 One complete copy of the Contractor’s operations 

manual is required to be submitted within ten days of contract 

award and will be incorporated and made a part of the 

contract. The Contractor is required to provide any written 

updates that are made to their operations manual to the 

Contracting Officer (CO) during the life of the contract.

B2.4.11 Continuity of operations. Procedures for when 

personnel, aircraft or equipment become unavailable. 

B2.5 Training Program

The Contractor is required to establish and implement a 

training program for pilots and support personnel that satisfies 

the requirements of this contract and ensures that each pilot 

and support person is adequately trained to perform their 

assigned duties. 

B2.5.1 This training program must have written initial and 

recurrent training curriculums. See the Operator’s Training 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

Program Exhibit for the minimum requirements a training 

program must have.

B2.5.2 One complete copy of the Contractor’s training 

program is required to be submitted within ten days of 

contract award and will be considered incorporated and made 

a part of the contract. The Contractor is required to provide 

any written updates that are made to their training program to 

the CO during the life of the contract. A compact disk (CD) 

copy of the plan is acceptable. 

B3 Order of Precedence (Specifications)

In the event of inconsistencies within the technical 

specification, the following order must be used in such 

resolution: (i) Typed provisions of these specifications; (ii) 

DOI OAS Office of Aviation Services supplements and/or 

exhibits incorporated by reference; (iii) 14 CFR incorporated 

by reference; (iv) aircraft manufacturer's specifications; (v) 

other documents incorporated by reference.

B4 Contracts and Task Orders

B4.1 The Contractor must maintain a complete, current copy 

of the contract and all modifications in each contract aircraft 

throughout the performance period.

B4.2 The pilot must have task order information (i.e. task 

number, performance period) in his/her possession prior to any 

flights under this contract and make this information available 

to government representatives on request. Following receipt of 

a printed task order, the pilot will carry a hard copy of the task 

order in the aircraft. 

B4.3 Electronic copies of contracts and task orders may be 

used. However, the contractor is responsible for ensuring that 

the documents are uploaded on an appropriate viewing device 

(e.g., laptop or tablet), which must be charged and made 

available at the aircraft for reference by government 

representatives upon request. Further, the contractor must 

agree to hold the government harmless for any inadvertent or 

accidental damage to the device.

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

B5.1 The Contractor-furnished aircraft and all other 

equipment must be operable, free of damage, and in good 

repair. Aircraft must be airworthy, and systems and 

components must be free of leaks, except where specified by 

the manufacturer. No fuel leaks are allowed.

B5.2 Prior to inspection and acceptance, the Contractor must 

permanently repair or replace all windows and windshields 

that have been temporarily repaired. All windows and 

windshields must be maintained at all times and must be clean 
SECTION B – TECHNICAL SPECIFICATIONS

14

and free of scratches, cracks, crazing, distortion, or repairs 

which hinder visibility.

B5.3 The aircraft interior must be clean and neat with no 

unrepaired tears, rips, or other damage. The exterior finish, 

including the paint, must be clean, neat, and in good 

condition. Any corrosion must be within manufacturer or 

FAA acceptable limits. 

B5.3.1 See the Unacceptable Lap Belt and Shoulder Harness 

Conditions Exhibit for examples of the lap belt and shoulder 

harness conditions that are not acceptable.

B5.4 The aircraft must be free of chemical odor and residue. 

Hopper tanks and the entire aircraft must be rinsed with a 

neutralizer. Some examples are “Neutralizer” (“Neutra-Sol”) 

by Becker Underwood, Inc., (800-232-5907) or “Wipe-Out” 

by Helena Chemical Co. (901 752-4414).

B6 Aircraft Equipment Requirements 

The Contractor must provide one or more as awarded, fully 

compliant aircraft that is equipped as shown below:

B6.1 Instruments and equipment required by certification and 

in accordance with 14 CFR 91.205 (VFR day and night). The 

following additional instruments must be installed, operable, 

and airworthy: 

B6.1.1 Gyroscopic rate-of-turn, slip/skid indicator (turn and 

bank or turn coordinator), or gyroscopic artificial horizon.

B6.1.2 Directional gyro (DG) or a vertical card compass 

designed and manufactured in accordance with a technical 

standard order (TSO) authorization.

B6.1.3 Free air temperature indicator.

B6.1.4 Rate-of-climb indicator.

B6.2 Landing lights.

B6.3 White wing-tip strobe lights.

B6.4 High visibility, pulsating, forward-facing conspicuity 

lighting. One source for this equipment may be Field Support 

Services, 770-454-1130.

B6.5 For loading, 3-inch male Kamlock couplers (Mil C 

27487 or equal) accessible from both sides of the aircraft (i.e., 

load from either side). 

B6.5.1 One 11⁄2-inch female National Hose Thread and one 

21⁄2-inch female National Hose Thread adapters to 2-inch and 

3-inch male and female Kamlock couplers must be carried on

board the aircraft or on the fuel service vehicle.

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B6.6 The pilot-in command (PIC) must ensure that the 

following equipment is current, operable, and accessible at 

the pilot station in the cockpit: 

B6.6.1 Current approved Airplane Flight Manual (AFM), 

including performance charts, as appropriate.

B6.6.2 Quick reference cockpit checklist (in addition to the 

checklist found in the AFM) containing the following 

procedures: 

Normal After landing

Preflight Shutdown

Before starting engine(s)

Before takeoff Emergencies:

Cruise - Fuel

Before drop - Electrical

After drop - Hydraulic

Before landing - Mechanical

B6.6.3 Each aircraft must carry a chart that will assist the 

pilot in determining the appropriate retardant/suppressant 

load capability for the environmental conditions present 

within authorized maximum weight limits for that specific 

aircraft. The chart will not supersede any FAA approved or 

recognized manuals or charts. The chart must be in the 

aircraft and accessible to the pilot during loading operations. 

(Also see B19.6.)

B6.6.4 Current paper or electronic aeronautical charts

covering areas of expected operation.

B6.7 Aircraft tank and apparatus for fire suppressant 

materials as required below:

B6.7.1 Reserved 

B6.7.2 All systems must have an emergency dump feature

that enables the pilot to drop the load in less than 6 seconds 

by using the normal “dump handle” (the lever normally used 

for operating the gate during the application of dry material 

such as seed or fertilizer) in a single, one-step operation. An 

operational check of this feature must be accomplished and 

documented every 12 months and documented within 30 days 

of the annual OAS inspection AND every 30 days while 

performing on this contract including any extensions. 

Documentation of operational checks performed while on 

contract must be retained and made available to the 

Government upon request.

B6.7.2.1 The emergency dump feature must isolate the 

pneumatic or hydraulic pressure emergency systems so that 

function or failure of the normal system’s pressure does not 

affect the emergency system’s pressure. 
SECTION B – TECHNICAL SPECIFICATIONS

15

B6.7.2.2 Emergency systems dependent on normal operating 

systems for initial charge must have a pressure gauge or 

indicator that is readily visible to the crew. 

B6.7.2.3 Emergency systems dependent on pre-charged 

bottles must have a positive means of checking the checking 

the air/gas pre-charge system pressure in addition to the gate 

system hydraulic pressure prior to the first flight of the day. 

If the positive means of checking is an operational check, 

rather than a real-time pressure gauge, the procedures for that 

operational check must be incorporated into the pilot's 

preflight checklist and the company's training program

B6.7.2.4 The primary emergency dump control must be 

positioned within easy reach of a pilot strapped in his or her 

seat. Electrically operated controls must be wired directly 

from a source of power isolated from the normal aircraft 

electrical bus and protected by a fuse or circuit breaker.

B6.7.3 A Kamlock coupler which allows the aircraft tank 

contents to be offloaded through it. 

B6.7.4 The tanks and all operating mechanisms must be 

original aircraft equipment manufacturer’s (OEM), as listed 

on the type certificate or other approved data, or installed in 

accordance with an FAA STC or FAA field approval. All 

dispensing equipment must be maintained in accordance with 

14 CFR Part 43.

B6.7.5 Prior to the Government’s initial inspection and at 

least annually thereafter, the Contractor must inspect all tanks 

and dumping systems, including all associated tubing and 

electrical systems. As a part of these inspections, the 

Contractor must fill the tanks to their capacity with water to 

test for leaks. 

B6.7.5.1 The tanks must be maintained in a leak-free 

condition throughout the period of performance.

B6.8 Aircraft marking. The aircraft must have a high 

visibility paint scheme. See the High Visibility White and 

Red Paint Scheme for SEAT Aircraft Exhibit for suitable 

colors and contrasting markings.

B6.8.1 An assigned tanker number must be displayed on both 

sides of the vertical stabilizer and/or rudder. The numbers 

must be as large as possible but at least 12 inches high with 

the format and spacing the same as aircraft “N” numbers 

(refer to 14 CFR Part 45.29). 

B6.9 A survival kit containing at least the items specified in 

the Survival Kits Exhibit must be carried aboard the aircraft 

on all flights and must be included in weight and balance 

calculations. 

Note: Survival kits for L48 and Alaska are different. It is the 

contractors’ responsibility to ensure correct survival kit is in

the aircraft. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B6.10 A first aid kit containing items specified in the First 

Aid and Survival Kits Exhibit must be carried aboard the 

aircraft on all flights.

B6.11 Fire extinguisher(s), One handheld bottle, minimum 2-

B-C rating must be mounted and accessible to the flight crew

while seated. The fire extinguisher(s) must be maintained in

accordance with National Fire Protection Association

(NFPA) 10, Standards for Portable Fire Extinguishers or the

Contractor’s operations manual.

B7 Avionics Requirements

B7.1 General

All installed transceivers must be placarded with designations 

matching the transmitter/receiver controls on the installed 

audio control system(s)

B7.1.1 The Contractor must provide, install, and maintain the 

following systems in accordance with the manufacturer's 

specifications and the installation and maintenance standards 

of Section B7. Detailed avionics systems performance 

requirements are listed in Avionics Operational Test 

Standards (copies available upon request from OAS 

Avionics, or the most recent list may be found online at: 

https://www.nifc.gov/NIICD/docs/avionics/FSOAS_A24F.p

df

B7.2 Avionics Installation and Maintenance Standards

B7.2.1 Strict adherence to the recommendations in the 

following FAA Advisory Circulars is required: AC 43.13-1B 

Chapter 11, "Aircraft Electrical Systems," and Chapter 12, 

"Aircraft Avionics Systems”; AC 43.13-2B Chapter 1, 

"Structural Data," Chapter 2, "Communication, Navigation, 

and Emergency Locator Transmitter System Installations," 

and Chapter 3, "Antenna Installation."

B7.2.2 All avionics systems requiring an antenna must be 

installed with a properly matched, aircraft-certified antenna, 

unless otherwise specified. Antennas must be polarized as 

required by the avionics system and must have a voltage 

standing wave ratio (VSWR) of 3.0 to 1 or better.

B7.2.3 The aircraft's static pressure system, altimeter 

instrument system, and automatic pressure altitude reporting 

system must be maintained in accordance with the IFR 

requirements of 14 CFR Part 91.411 and inspected and tested 

every 24 calendar months, as specified by 14 CFR Part 43, 

appendices E and F. 

B7.2.4 Transmitters must not open squelch on, or interfere 

with, other AM or FM transceivers in the aircraft which are 

monitoring different frequencies. So-called “Transmit 

Interlock” functions must not be used with communication

transceivers. Specific test details are listed in Radio 

Interference Test Procedures (copies available upon request 
SECTION B – TECHNICAL SPECIFICATIONS

16

from OAS Avionics, or the most recent list may be found 

online at: 

https://www.nifc.gov/NIICD/docs/avionics/FSOAS_A30.pdf

B7.3 Communications Systems 

B7.3.1 One automatic-portable/automatic-fixed or 

automatic-fixed Emergency Locator Transmitter (ELT) 

certified to TSO-C126 (or newer), installed per the ELT 

manufacturer’s instructions in a conspicuous or marked 

location. ,ELT antennas must be mounted externally to the 

aircraft unless installed in a location approved by the aircraft 

manufacturer. TSO-C126 and newer (406 MHz) ELTs must 

include a 121.5 MHz homing beacon, and require 

documentation of current registration with the National 

Oceanic and Atmospheric Administration (NOAA), or the 

national civil aviation authority with which the aircraft is 

registered. 

B7.3.2 Two panel-mounted VHF-AM (VHF-1, VHF-2) 

aeronautical transceiver, with a minimum of 760 channels 

covering 118.000 to 136.975 MHz. The transceiver must 

have channels selectable in no greater than 25 kHz increments 

and a minimum of 5 watts carrier output power. The 

transceiver’s operational controls must be mounted so they 

are readily visible and accessible to the pilot. 

B7.3.3 One P25-compliant VHF-FM transceiver. The 

transceiver (FM-1), must provide selection of narrowband 

analog (12.5 kHz) or narrowband digital (12.5kHz) operation on 

each of a minimum of 100 channels. The transceiver’s 

operational controls must be located and arranged so that the 

pilot when seated, has full and unrestricted movement of each 

control without interference from clothing, the cockpit structure, 

or the flight controls. 

B7.3.3.1 The transceiver’s operational frequency range must 

include the band of 136.0000 MHz to 173.9975 MHz. The 

operator(s) must be able to program any usable channels within 

that band, along with any required CTCSS tones, National 

Access Codes (NAC’s), or Talk Group ID’s (TGID’s), while in 

flight. The transceiver must also incorporate a separate, 

programmable GUARD receiver, with accompanying GUARD 

transmit capability. Unless instructed by the Government for 

use on a specific project, all frequencies programmed for use 

under this Contract must be in the narrowband analog mode. 

B7.3.3.2 Carrier output power for the transceiver must be 10 

watts nominal value (original design specification). The 

transceiver must be capable of displaying receiver and 

transmitter operating frequency, alpha-numeric channel labels, 

and must provide both receiver and transmitter activation 

indicators for MAIN and GUARD. Simultaneous monitoring 

of both MAIN and GUARD receivers is required. Scanning of 

the GUARD frequency is not acceptable. 

B7.3.3.3 Prior to acceptance under this contract, the 

transceiver must be programmed with the narrowband analog 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

GUARD receive and transmit frequencies of 168.625 MHz, 

with a 110.9 Hz CTCSS tone on transmit only. 

B7.3.3.4 The following VHF-FM aeronautical transceivers 

are known to meet the above requirements:

Technisonics: TDFM-136, TDFM-136A, TDFM-136/NV, 

 TDFM-136A/NV, TDFM-136B, TDFM-136B/NV.

Cobham: (formerly NAT) NPX-136D-070.

B7.3.4 Reserved

B7.3.5 One satellite-based aircraft tracking hardware 

compatible with the government’s Automated Flight 

Following (AFF) Program (https://aff.gov). Not all available 

satellite based tracking systems are compatible with the 

Government’s AFF Program, nor meets AFF’s requirements. 

The contractor must ensure that the aircraft hardware offered 

is compatible with AFF. For questions about current 

compatibility requirements contact the AFF Program 

Manager listed under contacts at https://www.aff.gov.

B7.3.5.1 The AFF aircraft hardware must be powered by the 

aircraft’s electrical system, installed per the manufacturer’s 

installation manual, and operational in all phases of flight. 

AFF aircraft hardware must utilize as a minimum: Satellite 

communications, an externally or internally mounted antenna, 

provide data to the Government’s AFF viewing software, use 

aircraft power via a dedicated circuit breaker for power 

protection, and be mounted so as to not endanger any 

occupant from AFF aircraft hardware during periods of 

turbulence. Antennas should be placed where they have the 

best view of the overhead sky as possible. Externally 

mounted antennas are recommended to improve system 

performance. Any visual indicators for remotely installed 

units must be mounted so that they can be easily viewed by 

the pilot. 

B7.3.5.2 AFF communications must be fully operational in 

all 50 states. Contractors working in or accepting dispatches 

to the State of Alaska, Southern Canada, or Western Canada 

must have an AFF system capable of being tracked in these 

locations at all times. Not all manufacturers’ AFF equipment 

communication links will operate effectively in all geographic 

areas.

B7.3.5.3 The contractor must maintain a subscription service 

through the AFF aircraft hardware provider allowing AFF 

position reporting for satellite tracking via the Government 

AFF viewing software. The position-reporting interval must 

be every two minutes while the aircraft is in flight. The 

contractor must register their AFF aircraft hardware with the 

Government through https://www.aff.gov providing; 

complete tail number; manufacturer and serial number of the 

AFF transceiver; aircraft make and model; and contractor 

contact information. If the contractor relocates previously 

registered AFF aircraft hardware into another aircraft, then 

the contractor must contact the government’s AFF Program 

making the appropriate changes prior to aircraft use. In all 
SECTION B – TECHNICAL SPECIFICATIONS

17

cases, the contractor must ensure that the correct aircraft 

information is indicated within AFF. The contractor must 

contact the Government of system changes, scheduled 

maintenance, and planned service outages 

B7.3.5.4 Registration contact information, a web accessible 

feedback form, and additional information is available at: 

https://www.aff.gov. The Fire Applications Support Desk 

(FASD) can be reached at (866) 224-7677. 

B7.3.5.5 Prior to the aircraft’s annual contract inspection, the 

contractor must ensure compliance with all AFF systems 

requirements. The contractor must additionally perform an 

operational check of the system. As a minimum, the 

operational check must consist of confirming the aircraft 

being tested is displayed in AFF (indicating it is currently 

transmitting data to AFF) and that all information displayed 

in AFF is current. A username and password are required to 

access AFF. Log on to the AFF website at 

https://www.aff.gov to request a username and password, or 

contact the FASD. 

B7.3.5.6 If AFF becomes inoperable/unreliable the aircraft 

may, at the discretion of the Government, remain available for 

service utilizing radio/voice system for flight following. The 

contractor will return the AFF system to full operational 

capability within 72 hours after the inoperative/unreliable unit 

is first discovered as defective. 

B7.3.5.7 This clause incorporates Specification Section 

Supplement available at: 

https://www.aff.gov/documents/Specification_Section_Supp

lement.pdf with the same force and affect as if they were 

presented as full text herein. 

B7.4 Navigational Systems 

B7.4.1 One permanently installed, panel-mounted global 

positioning system (GPS-1) utilizing an approved, fixed 

external aircraft antenna and powered by the aircraft electrical 

system or an aviation portable GPS unit (Garmin GPSMap 

296/396/496 or equivalent) provided the portable unit is 

securely mounted, presents information from an overhead 

orientation (not a drive-along-the-road type), and is powered 

by the aircraft electrical system. The GPS (permanently 

installed or portable) must utilize the WGS-84 datum and 

reference latitude and longitude coordinates in the 

degrees/minutes/decimal minutes (DM) mode for aircraft 

positioning. The GPS navigation database must be updated 

annually covering the geographic areas where the aircraft will 

operate. 

B7.5 Audio Systems 

One audio control system must be provided which provides 

controls for selection and operation of all installed transceivers 

via a single set of jacks through which the helmet-mounted, 

noise-cancelling microphone and earphones are connected. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B7.6 Other Avionics

B7.6.1 One air traffic control (ATC) transponder and altitude 

reporting system meeting the requirements of 14 CFR Part 

91.215 (a) and (b) and tested and inspected in accordance with 

14 CFR 91.413. 

B7.6.2 Automatic Dependent Surveillance – Broadcast. All 

aircraft must be equipped to meet the ADS-B OUT 

requirements of 14 CFR 91.225. ADS-B OUT systems must 

be approved to either TSO-C154c (978MHz Universal Access 

Transceiver [UAT]) or TSO-C166b (1090MHz Extended 

Squitter [1090ES]). Aircraft operating outside of the United 

States must be equipped with systems approved to TSOC166b. 

B7.6.3 (Lower 48 States only) The Contractor must furnish 

a cellular telephone for use by the PIC. The cellular telephone 

must be provided with service to the area of operation. Each 

cellular telephone must be equipped with both 110VAC and 

12VDC adapter cord assemblies for charging use. The 

Contractor must provide the number of the cellular telephone 

to Government personnel when requested.

B7.6.4 (Lower 48 states only) One APCO Project 25 

compliant (P25) VHF-FM "multi-mode" two-way mobile 

radio, with a matched broad-band antenna, must be mounted 

in the Fuel Service Vehicle (FSV). The radio's operational 

bandwidth must include the 150 MHz to 174 MHz frequency 

band, with user-programmable (in the field) channels. 

Selection of narrowband (12.5 kHz) analog or digital (12.5 

kHz) spacing is required on each channel. The radio must be 

frequency-synthesized, equipped with the lowest 32 CTCSS 

sub-audible tones, and must develop a minimum of 30 watts 

carrier output power. Use of appropriate portable VHF-FM 

radios with suitable output power booster units is permissible.

B8 (Lower 48 States Operations only) REQUIRED-Fuel 

Service Vehicle (FSV) and OPTIONAL-SEAT Support 

Vehicle (SSV) Equipment Requirements 

B8.1 The Contractor must provide one Fuel Service Vehicle 

(FSV) for each (aircraft). One FSV per two aircraft working 

out of the same location is permitted. The FSV shall be 

stationed at the designated operating base, unless dispatched 

by the Government to other locations. It is preferred that the 

FSV be a truck and the SEAT Support Vehicle (SSV) be a 

trailer that is pulled by the FSV. The FSV and SSV may be 

two separate vehicles or the FSV and SSV may be combined 

into a single unit. FSVs and SSVs will be ordered as two 

separate items.

B8.1.1 Contractor vehicles must meet 49 CFR requirements.

B8.2 Fuel Service Vehicle (FSV). The Contractor must equip 

and maintain the vehicle as shown below:
SECTION B – TECHNICAL SPECIFICATIONS

18

B8.2.2.1 The FSV must be capable of transporting fuel at 

posted highway/freeway speeds.

B8.2.2.2 The bulk fuel tank(s) must have a capacity of a 

minimum of 6 hours of usable fuel for the make and model 

aircraft operating on the contract based on the Airplane: 

Approximate “Recommended Cruise” Fuel Consumption 

Rates Exhibit. The vehicle manufacturer's gross vehicle 

weight (GVW) with full fuel tanks and accessories must not 

be exceeded. 

B8.2.2.3 The vehicle must be properly maintained, clean, and 

reliable with a functioning air conditioner for cooling the 

driver. Tanks, plumbing, filters, and other required 

equipment must be free of rust, scale, dirt, and other 

contaminants. All leaks must be repaired immediately.

B8.2.2.4 Fuel tanks must be securely fastened to the vehicle 

frame in accordance with DOT regulations. All tanks must 

have low point sump/settling area and drains that allow 

water/particulate contamination accumulation and removal 

during daily preventative maintenance. 

B8.2.2.4.1 All tank inlet ports, sump drains, and the fuel 

nozzle must be locked closed or stored inside locked 

compartments when not in use to preclude tampering, 

contamination, or improper drainage of the fuel supply.

B8.2.2.5 A 10-gallon-per-minute (GPM) flow rate delivered 

by the filter and pumped at the nozzle is the minimum size

acceptable. Filter and pump sizes must be compatible with 

the aircraft being serviced.

B8.2.2.6 Fuel transfer pumps must be designed for 

dispensing fuel. Gasoline engines powering pumps must have 

a flame and spark arresting exhaust system and a metal shield 

between the engine and pump. The pump seals must be fuel 

compatible. Spark plugs and other exposed terminal 

connections shall be insulated to prevent sparking in the event 

of contact with conductive materials. All refueling pumps 

regardless of power source must be listed for use with 

petroleum products by Underwriters Laboratory (UL) or 

provide documents of another approval.

B8.2.3 The Contractor must ensure that they are in 

compliance with 40 CFR Part 112: Oil Pollution Prevention. 

B8.2.3.1 A Spill Prevention, Control, and Countermeasure 

(SPCC) Plan is required for each mobile fueler (fuel servicing 

vehicle) used on this contract regardless of bulk storage 

container (tank) size. 

B8.3 Equipment. 

The Contractor must equip and maintain the vehicle as shown 

below: 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B8.3.1 Two fire extinguishers, each having a rating of at least 

40-B:C and with one extinguisher mounted on each side of

the vehicle. Extinguishers located in enclosed compartments

must be readily accessible, and their location must be

externally marked and placarded in letters at least 50 mm

(2in.) high. Extinguishers must comply with National Fire

Protection Association (NFPA) 10: Standard for Portable

Fire Extinguishers.

B8.3.1.1 ABC multipurpose dry chemical fire extinguishers 

(ammonium phosphate) must not be placed on fuel servicing 

vehicle.

B8.3.2 Fuel tanks must be designed to allow removal of 

contaminants from the sediment settling area. The settling 

area plumbing must be extended to the vehicle perimeter to 

allow contaminate removal without crawling under the 

vehicle. The sump must be drained daily when the system is 

used. The draining must continue until fuel appearance is 

contamination free. The daily sump draining must be 

documented on a contractor-developed checklist/form. 

B8.3.3 The fuel hose must be compatible with the aviation 

fuel dispensed. Documentation of compatibility must be 

available at time of OAS inspection. Energy Institute (EI) 

1529 certification meets contract specifications. Hoses with 

manufacturer’s “Aviation Fuel” markings are acceptable. 

The hose must be maintained in accordance with NFPA 407: 

Standard for Aircraft Fuel Servicing.

B8.3.4 Fuel nozzle must include a 100-mesh or finer screen, 

a dust protective device, and a bonding cable with clip or plug. 

Except for closed circuit systems, no nozzle hold-open 

devices are permitted.

B8.3.5 One accurate fuel-metering device for registering 

quantities in U.S. gallons of fuel pumped. The meter must be 

positioned so it is in full view of the person fueling the 

aircraft. All fuel transfers to the aircraft must be documented 

and tracked.

B8.3.6 Fuel servicing vehicles must have adequate bonding 

cables which must be utilized in accordance with NFPA 407: 

Standard for Aircraft Fuel Servicing.

B8.3.7 Enough petroleum product absorbent pads or 

materials to absorb or contain a 5-gallon petroleum spill must 

be kept on hand. The Contractor must properly dispose of all 

products used in a spill cleanup in accordance with the 

Environmental Protection Agency (EPA) (40 CFR Parts 261 

and 262).

B8.3.8 Fuel trucks/equipment performing pressurized/closed 

circuit refueling must meet the deadman control requirements 

of NFPA 407: Standard for Aircraft Fuel Servicing.

B8.3.9 Rapid/hot refueling operations must not be performed 

unless requested and approved by the Government. 
SECTION B – TECHNICAL SPECIFICATIONS

19

Equipment used for rapid refueling/hot refueling must meet 

all requirements detailed in NFPA 407 Section 4.2.14. A 

copy of the contractor’s rapid refueling procedures must be 

kept with the fuel servicing vehicle.

B8.3.10 The Fuel Servicing Vehicle must be equipped with a 

VHF-FM radio as described in B7.6.4

B8.4 Filtering System.

B8.4.1 The fuel filtration system must be designed to 

withstand fuel system pressures and flow rates.

B8.4.2 The filter manufacturer’s operating, installation, and 

service manual must be carried in the fuel servicing vehicle. 

The contractor is responsible for ensuring compliance with 

the provisions of this service manual.

B8.4.3 The aviation fuel filtration system must meet the 

following contamination removal limits or be certified 

compliant with EI 1581 Specifications and Qualifications 

Procedures for Aviation Jet Fuel Separators or EI 

Specification 1583 Laboratory Tests and Minimum 

Performance Levels for Aviation Fuel Filter Monitors. 

Contractors should consult with filter manufacturer’s data to 

determine compatibility.

Total Solids 0.26 mg/litre (1.0 mg/U.S. gal) average

0.5 mg/litre (1.9 mg/U.S. gal) maximum

Appearance The effluent fuel must be clear and bright

Free Water 15 ppmv

Media 

Migration

10 fibres/litre

B8.4.4 Fuel filter vessels must be placarded indicating the 

filter changed date. Filters will be changed in accordance with 

manufacturer’s recommendations, including any differential 

pressure limitations, but at no greater interval than every 12 

months. 

B8.4.5 A differential pressure indicating system that samples 

the inlet and outlet pressures of the fuel filter vessel must be 

installed if recommended by fuel filter vessel manufacturer 

or on any fuel systems with an operating pressure of 25 psi or 

higher, Analog gauges must be calibrated in one pound 

increments and compatible with maximum output pressure 

rating. Gauges that utilize RED/GREEN indications are 

acceptable if the colored indications meet the pressure 

guidelines contained in the manufacturer’s recommendations. 

All indicating systems must be viewable by the operator 

during the fueling operation. 

B8.4.6 The filter vessel assembly must have a drain, and the 

assembly must be mounted to allow for sampling and 

pressure 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

flushing of the unit. If installed, water sight gauge balls must 

be visible to the operator during the fueling operation.

B8.4.7 At least one spare filter media, spare gasket/packing, 

and other spare components of the fuel-servicing vehicle 

filtering system must be stored in a clean, dry area in the fuel 

servicing vehicle.

B8.5 Markings.

B8.5.1 The contractor is responsible for compliance with 49 

CFR Part 172, including emergency response information.

B8.5.2 Each vehicle must have NO SMOKING signs with 

letters that are a minimum of 3 inches high and that are visible 

from both sides and rear of the vehicle.

B8.5.3 Each vehicle must be conspicuously and legibly 

marked to indicate the nature of the fuel. The markings must 

be on each side and the rear in letters at least 3 inches high on 

a background of a sharply contrasting color such as Avgas by 

grade or jet fuel by type. Examples are: Jet-A white-onblack background or Avgas 100 white-on-green background.

B8.6 Fuel Quality Checks and Equipment Inspections

B8.6.1 The contractor must perform fuel quality checks and 

equipment inspections daily when fuel system is used. Listed 

below are the minimum checks required for daily and monthly 

inspections.

Daily

• General system condition (leaks, fire hazards,

security, signs/placards)

• Fuel tank sump sample (visual analysis)

• Filter vessel sump sample (visual analysis)

• Fuel nozzle sample (visual analysis)

• Fuel nozzle dust cover (condition/availability)

• Dispensing nozzle screen (condition/availability)

• Fuel dispensing hose (condition & type)

• Static electricity bonding wire & clip assembly

(availability & condition)

• Fire extinguisher (availability, type, condition)

Monthly

• Check pressure gauge reading or indicator to ensure it

is in the operable range

• Check fire extinguisher for currency (annual, 6- & 12-

year inspection requirements)

B8.6.2 The contractor must document quality checks and 

equipment inspections on a contractor-developed 

checklist/form. The inspection checklist/form must be made 

available upon request.

B8.7 SEAT Support Vehicle (SSV) with operator- Optional
SECTION B – TECHNICAL SPECIFICATIONS

20

B8.7.1 The SSV must have a minimum water capacity of 

1,600 gallons. The volume of the mix tank may be included 

in calculating the minimum water capacity. The vehicle must 

be capable of localized transport with this capacity of water. 

The SSV operator must be trained and capable to mix, load, 

and test fire chemicals. 

B8.7.2 The SSV must have hose couplers to accept water from 

Government equipment as follows: 

B8.7.2.1 One 11⁄2-inch female National Hose Thread adapter 

to 2-inch and 3-inch male and female Kamlock couplers. 

B8.7.2.2 One 21⁄2-inch female National Hose Thread adapters 

to 2-inch and 3-inch male and female Kamlock couplers. 

B8.7.3 The SSV batch mixing capability in a single vessel 

must be a minimum of 800 gallons. The Contractor must 

verify the correct retardant mix with a Contractor-supplied 

refractometer and record the results prior to loading the 

aircraft. The contractor personnel must verify that only fire 

retardants and or suppressants introduced into the aircraft are 

approved for Federal SEAT use. A list of approved fire 

chemicals for Federal SEATs can be found at the USFS 

wildland fire chemicals website under their Qualified 

Products List (QPL) 

https://www.fs.fed.us/rm/fire/wfcs/index.htm

B8.7.4 The SSV batch mixing equipment must be capable of 

loading and mixing both dry powder and liquid concentrate 

retardant products. 

B8.7.5 Retardant products must be introduced into the aircraft 

through the loading system apparatus and not poured directly 

into the hopper. 

B8.7.6 Material from the SSV or other source must be loaded 

through a standard dry-break coupler or shutoff valve. 

B8.7.7 Loading system hoses and fittings must be capable of 

containing residual material without leaking. 

B8.7.8 The material loading system must be capable of 

pumping at the rate of at least 200 gallons per minute. 

B8.7.9 Loading hose must be 50 feet long minimum and 3-

inch diameter. 

B8.7.10 An operable refractometer must be carried on the 

SSV and used to check the mixture ratio of each batch of 

mixed retardant. One source of refractometers (model IFT40 

Industrial Fluid Tester) is Reichert Analytical Instruments, 

http://w.reichert.com/refractometers.cfm or 716-686-4500. 

PERSONNEL REQUIREMENTS 

B9 Pilot Requirements 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B9.1 The Contractor must furnish a DOI authorized pilot for 

each aircraft for each day the aircraft are required to be 

available. 

B9.1.1 Additional pilots. During high periods of activity, the 

Government may have occasion to utilize the aircraft after the 

primary pilot has reached their duty/flight limitations. As a 

result, the Contractor may be requested to provide two 

additional pilots. The Government will request orders for 

additional pilots in advance as they determine appropriate. 

The additional pilots may be furnished at the option of the 

Contractor. 

B9.1.2 For purposes of this contract, pilots will be referred to 

as the following:

Primary Pilot – (required) A pilot assigned to a specific 

aircraft on a specific contract. Normally, the primary pilot 

will staff an aircraft all of the time that flight and duty 

limitations will allow. The Contractor may choose to cover 

an aircraft with more than one primary pilot. Costs associated 

with providing a primary pilot must be included in the basic

availability rate.

Relief Pilot – (required) A pilot assigned to staff an aircraft 

when the primary pilot is not available. Costs associated with 

providing a relief pilot must be included in the basic 

availability rate.

Additional Pilot – (when requested) A pilot provided in 

addition to the primary pilot. Additional pilots are utilized to 

allow 24 hour coverage of the aircraft. Costs associated with 

providing additional pilots are included in the additional pilot 

rate identified in Section A. 

B9.2 The pilots must be familiar with this contract and all 

applicable task orders issued under this contract.

B9.2.1 The pilots must be able to provide contract and/or task 

order information to the COTR, OAS inspector, COR, project 

inspector (PI), or Government manager as requested.

B10 Pilot Qualifications

B10.1 General.

Pilot flight hours will be verified from a certified pilot log. 

Further verification of flight hours may be required at the 

COR’s discretion. 

B10.2 Minimum PIC Qualifications

The Contractor must provide a pilot-in-command who meets 

the following minimum qualifications and who possesses the 

required certificates and evidence of having satisfactorily 

passed the evaluations for the required tasks: 
SECTION B – TECHNICAL SPECIFICATIONS

Contract No. 21

On-Call Amphibious Scooping SEAT Flight Services 

B10.2.1 A FAA commercial pilot certificate or higher with 

airplane category, single engine land and sea classes and 

instrument airplane rating.

B10.2.2 A minimum of a current second-class medical 

certificate issued in accordance with 14 CFR Part 67.

B10.2.3 Meet the requirements of 14 CFR Part 61.56(a) and 

(c), or (d), and "recent flight experience pilot-in-command" of 

14 CFR Part 61.57. 

B10.2.4 Meet the requirements of 14 CFR Part 137.53. 

B10.2.5 The Contractor must submit an experience resume 

or an OAS-64C for each pilot offered for approval. The 

resume must include the names and pilot addresses of past 

employers, substantiation of related type and typical terrain 

flying, and any and all accidents involving aircraft. The 

information must also be submitted on form OAS-64A or FS 

5700-20, Airplane Pilot Qualifications and Approval.

B10.2.6 For a pilot-in-command that has not been previously 

inspected and approved by the DOI OAS or USDA, Forest 

Service, the Contractor will be required to provide a signed 

statement that they have verified the pilot’s flight time 

qualifications and experience. The COTR will provide the 

Contractor a form to document this verification. This will be 

required prior to pilot inspection by DOI, OAS.

B10.2.7 Pilot-in-command pilots must have logged minimum 

flying time as pilot-in-command (PIC) as follows:

B10.2.7.1 PIC Qualification with low level dispensing

(a) 1,500 hours...total in all aircraft.

(b) 1,200 hours...in airplanes.

(c) 100 hours...airplane single engine sea (ASES)

(d) 25 hours in the same make and model to be flown.

(e) 200 hours...of low-level flight (below 500 feet AGL)

in airplanes. This must include at least 100 hours

dispensing fire retardant, water on fires, or agricultural

materials.

(f) 200 hours... in mountainous terrain or 100 hours after

successfully graduating from a recognized mountain

flying school. See the exhibit for recognized schools.

Mountainous terrain experience is defined as

experience in operating airplanes in mountainous

terrain as identified in 14 CFR 95 Subpart B,

Designated Mountainous Area. Operating includes

maneuvering near terrain, crossing ridgelines, and

evaluating conditions such as wind, temperature, and

density altitude.

(g) 100 hours...in airplanes in the last 12 months.

(h) 10 hours...in airplanes in the preceding 60 days.

(i) 5 hours...in make and model in the last 12 months,

including (1) five takeoffs and landings to a full stop on

the water and (2) 5 water scooping evolutions dropping

at least two salvo loads of fire suppressant material

(water or retardant) accurately on a designated target.

B 10.2.7.2 - PIC Qualification with low level tactical and 

formal scenario based training 

(a) 1,500 hours...total in all aircraft.

(b) 1,200 hours...in airplanes.

(c) 100 hours...airplane single engine sea. (ASES)

(d) 100 hours...of documented Primary Pilot/Aircraft

Commander Close Air Support ordinance dispensing

(CAS) military experience, in a low-level, contourflying or nap-of-the-earth (NOE) environment (sorties

that did not descend below 500' AGL for CAS do not

apply to this qualification), using a fixed-wing aircraft

designed primarily for CAS mission profiles.

(e) 40 hours... in the same make and model to be flown,

including a minimum of 25 hours in scenario based

training see Exhibit.

(f) 200 hours...of low-level flight in airplanes as defined

in B 10.3.

(g) 200 hours...in mountainous terrain or 100 hours after

successfully graduating from a recognized mountain

flying school. See Exhibit 5 for recognized schools.

Mountainous terrain experience is defined as

experience in operating airplanes in mountainous

terrain as identified in 14 CFR 95 Subpart B,

Designated Mountainous Area. Operating includes

maneuvering near terrain, crossing ridgelines, and

evaluating conditions such as wind, temperature, and

density altitude.

(h) 100 hours...in airplanes in the last 12 months.

(i) 10 hours...in airplanes in the preceding 60 days.

(j) 5 hours...in make and model in the last 12 months,

including (1) five takeoffs and landings to a full stop

on the water and (2) 5 water scooping evolutions

dropping at least two salvo loads of fire suppressant

material (water or retardant) accurately on a

designated target.

B10.3 Low level flight is defined as preplanned mission 

orientated flight conducted below 500 ft AGL in support of 

Federal, State or Private resource missions such as: wildlife 

surveys, telemetry work, ACETA, wildland firefighting, 

pipeline patrol, 14 CFR 137 dispensing, nap-of-the-earth 

(NOE) flight operations below 500’ AGL, etc. Ineligible 

flight time includes random low level flight seeing or game 

spotting and any time spent landing and taking off and/or 

pattern work.

B10.4. Aerial firefighting knowledge and training.

B10.4.1 Prior to OAS approval (see C3 

Inspection/Acceptance), all pilots must provide written proof 

to the OAS Pilot Inspector of successful completion of:

• All pilots - Annual Company single engine amphibious

water scooping aircraft training program as described in

B2. 5 of this contract. This training is required to be

completed in full for each company the pilot works for

(maximum 2).
SECTION B – TECHNICAL SPECIFICATIONS

22

• All pilots - SEAT computer-based training courses

(Interagency Aviation Training (IAT),

http://www.iat.gov).

• New and Level 2 pilots - the National Aerial Firefighter

Academy (NAFA) training or the SEAT National

Training Course within the previous three years. Starting

in 2014 NAFA, replaces the SEAT National Training

Course held in Boise, Idaho.

• New single engine, amphibious, water scooping,

airtanker pilots -Prior to initial carding, pilots must

provide evidence of 50 scooping cycles (scooping and

dropping water in typical terrain is one cycle).

• Level 1 pilots - the National Aerial Firefighter Academy

2 (NAFA 2) training or NAFA 2 refresher training within

the previous three years.

Note: See Required Training Exhibit for additional 

information. Due to the cancellation of the January 2019 

NAFA 2, level I pilots requiring NAFA 2 in 2019 are exempt 

from the NAFA 2 requirement until 2021. This exemption is 

not applicable to any other NAFA 2 requirement including 

2019 NAFA 2 attendance and/or level II to level I upgrades. 

B10.5 Approved primary pilots may be designated as Level 

I or Level II. Pilot levels are described below and are based 

on the criteria shown:

B10.5.1 Level II. Pilots are permitted to fly missions (1) 

without aerial supervision in the fire traffic area with the 

single engine amphibious water scooping aircraft plus one 

other aircraft or (2) with aerial supervision in the fire 

environment airspace concurrently with multiple aircraft.

B10.5.1.1 Level II criteria: The pilot must:

• Meet the experience requirements of B10.1 through

B10.2. 7

• Exhibit a cooperative, professional, and positive attitude

toward aviation safety and accomplishment of the

mission,

• Demonstrate an understanding of the principles of

scooping water and performing fire suppressant material

drops in actual terrain,

• Consistently make accurate drops, and

• Have successfully completed all applicable elements of

B10.4 .

B10.5.1.2 Level II pilots must make it known to the aerial 

supervisor prior to entering the fire traffic area of the fact that 

they are a level II pilot. When no aerial supervision is on 

scene 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

they must notify the incident commander. If no aerial 

supervisor or incident commander is present notify other 

aircraft on the fire and/or broadcast in the blind that they are 

a level II.

B10.5.2 Level I (journeyman) permits pilots to fly missions 

in the fire traffic area with or without aerial supervision and 

to operate in a multiple tactical aircraft environment.

B10.5.2.1 Level I criteria: These are the same as for Level II 

with the following additional requirements: 

B10.5.2.2 Prior to being eligible to attain Level I status, the 

pilot must have attended the NAFA II or the SEAT Academy, 

operated as a Level II pilot for 1 calendar year, and 

successfully flown a minimum of 25 fire missions under the 

supervision of a recognized air tactical group supervisor 

(ATGS) or lead pilot while operating in the incident airspace 

concurrently with three or more additional tactical aircraft 

within the last 36 months. These 25 missions must be 

documented in the pilot’s logbook or appropriate form, 

denoting date, fire, and qualified ATGS or lead pilot name. 

(The U.S. Department of the Interior or the U.S. Forest 

Service must recognize the ATGS or lead pilot as qualified.) 

Documentation and request for upgrade must be submitted to 

the COTR for approval.

Note: Satisfactory fire missions are determined by the ATGS 

or Leadplane pilot providing the sign off.

B10.5.2.3 Pilots can only acquire training and experience 

towards the Level I rating while performing under a Federal 

SEAT or single engine water scooper contract, approved 

cooperator agency SEAT or single engine water scooper 

program or as an initial attack qualified PIC on a Federal large 

airtanker contract. Other experience, such as SIC on a large 

airtanker or operating a helicopter on fires, may be 

considered. Contact the COTR with requests to evaluate 

other experience.

B10.5.2.4 When a lapse in service of three years or more as 

a SEAT or single engine water scooper pilot occurs, that pilot 

will revert back to Level 2 status until all Level 1 criteria are 

satisfied except; that pilot need not operate as a Level 2 for at 

least 1 calendar year. 

B10.6 All pilots must pass an initial mission flight evaluation. 

Thereafter, Level II pilots must pass a recurrent mission flight 

evaluation every 12 months. Level I pilots must pass this 

recurrent mission flight evaluation every 36 months. 

B10.6.1 Flight evaluations will be conducted in accordance 

with the Interagency Airplane Pilot Practical Test Standard 

(IPTS) administered by an Office of Aviation Services pilot 

inspector or designee. The PTS is available online at:

http://oas.doi.gov/library/handbooks/IAPracticalTestStandar

ds.pdf. 
SECTION B – TECHNICAL SPECIFICATIONS

23

B10.6.1.1 In addition to the evaluation actions listed in the 

IPTS, Fireboss flight evaluations will consist of a minimum 

of two observed scoops and an emergency dump during 

scooping operations.

B10.6.2 Flight evaluations must be in the same make and 

model as the contract aircraft.

B10.6.3 The Contractor must supply the aircraft for the flight 

evaluation at no expense to the Government.

B10.7 Pilot Training Option

The contractor may submit a written request to the 

Contracting Officer Representative requesting approval to 

conduct training. If the Government concurs, the Contractor 

must designate a highly experienced approved Level I SEAT 

pilot as a “Level I Pilot Trainer” for the purposes of training 

a new or current Level II pilot. The new or Level II pilot must 

be designated as a “Trainee” pilot. The designated “Level I 

Pilot Trainer” and “Trainee” pilot must be specifically 

approved as such by the COTR prior to conducting any 

training operation.

B10.7.1 “Level 1 Pilot Trainer” must have the following 

minimum qualifications:

B10.7.1.1 Qualified for 3 years as a DOI approved Level I 

pilot.

B10.7.1.2 500 hours PIC in scooper operations.

B10.7.1.3 Hold a current Certified Flight Instructor 

Certificate with an Airplane Single Engine rating.

B10.7.2 “Trainee” pilot must meet all the minimum 

qualifications set forth in B10 for a Level II pilot. 

B10.7.2 Utilization of the second seat in an AT802 to 

supplement the training of a new or Level II pilot in SEAT 

operations: This option allows a trainee to be on board a 

SEAT for training purposes. The “Level I Pilot Trainer” must 

remain pilot-in-command (PIC) at all times. However, the 

flight time accumulated by the “Trainee” while sole 

manipulator of the controls may be logged as PIC. Fire 

missions performed as a second seat “Trainee” will not count 

toward the 25 missions required in B10.5.2.2. 

B10.7.3 Utilization of two aircraft operating in tandem to 

supplement the training of a Level II pilot in SEAT 

operations: 

B10.7.3.1 This option allows a Level II pilot to be paired with 

and supervised by a “Level I Pilot Trainer”.

B10.7.3.1.1 When paired, a Level II pilot may operate in the 

fire environment airspace concurrently with multiple aircraft 

without aerial supervision. The “Level I Pilot Trainer” must 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

keep the “Trainee” in visual contact at all times when 

operating in the fire environment airspace concurrently with 

multiple aircraft without aerial supervision.

B10.7.3.4 All other Level II privileges and limitations remain 

in effect.

B11 Flight Crewmembers Duty and Flight Limitations

Assigned duty of any kind must not exceed 14 hours in any 

24-hour period. “Duty” includes flight time, ground duty of

any kind, and standby. Local travel up to a maximum of 30

minutes each way between the worksite and place of lodging

will not be considered duty time. Flight crewmembers will

be subject to the following duty hour limitations:

B11.1 A maximum of 14 consecutive duty hours during any 

assigned duty period.

B11.1.1 All crewmembers must have two 24-hour periods of 

rest (off duty) within any 14 consecutive calendar days. In the 

conterminous United States, these two 24-hour rest periods 

must be 2 calendar days off duty.

B11.1.2 The pilot(s) must be given a minimum of 10 

consecutive hours of rest (off duty) prior to any assigned duty 

period.

B11.1.3 Regardless of the above limits, pilots are expected to 

notify the government if they become fatigued prior to 

reaching the duty day limit.

B11.2 Flight Limitations. 

B11.2.1 Each crewmember must report all flight time, 

regardless of how or where performed, except personal 

pleasure flying. Crewmembers and relief crewmembers 

reporting for duty may be required to furnish a record of all 

duty and/or flight time during the previous 14 days. This 

record will be used to administer flight and duty time 

limitations.

B11.2.2 Flight time to and from a duty station as a flight 

crewmember (commuting) must be reported and counted 

toward limitations if it is flown on a duty day. Flight time 

includes but is not limited to military flight time, charter, 

flight instruction, 14 CFR Part 61.56 flight review, flight 

examinations by FAA designees, any flight time for which a 

flight crewmember is compensated, or any other flight time 

of a commercial nature whether compensated or not. 

B11.2.3 Flight crewmembers are limited to the following 

flight hour limitations, which must fall within their duty hour 

limitations:

B11.2.3.1 A maximum of 8 hours flight time during any 

assigned duty period. 
SECTION B – TECHNICAL SPECIFICATIONS

24

B11.2.3.2 A maximum of 42 hours flight time during any 

consecutive 6-day period. When a pilot acquires 36 or more 

flight hours in a consecutive 6-day period, the pilot will be 

given the following 1 calendar day off duty for rest, after 

which a new 6-day cycle will begin.

B11.2.4 Pilot flight time computations will in accordance 

with 14 CFR Part 1.1. (See C29) 

B11.3 Exceptions. Federal agencies may issue a notice 

reducing one or more of the following: the assigned duty 

period, maximum flight hours, length of personnel duty days. 

The notice issued may also increase number of days off and 

may be issued either for a specific geographic area or on an 

agency-wide basis.

B12 Personnel Duty Limitations 

B12.1 The Contractor must monitor and remove from duty 

any personnel for fatigue or other causes before they reach 

their daily duty or flight limitations. 

B12.2 Federal agencies may issue a notice reducing the 

length of personnel duty days and/or increasing days off either 

on a geographic or agency-wide basis.

B13 Mechanic Requirement 

B13.1 A mechanic must maintain the aircraft in accordance 

with the original equipment manufacturer (OEM) or approved 

STC holder’s current maintenance instructions including 

airframe, engine, appliances, emergency equipment, and all 

instructions for continued airworthiness (ICA’s). The 

mechanic does not need to remain at the designated/alternate 

base but must be available when aircraft maintenance is 

required. 

B13.2 The mechanic may serve as the fuel servicing vehicle 

driver. However, they must also meet all requirements of B16 

and B17. 

B14 Mechanic Qualifications 

The Contractor may enter into an agreement with a qualified 

mechanic or maintenance facility. The mechanic provided to 

support this contract must possess the required certificates 

and minimum qualifications shown below: 

B14.1 The mechanic must have a valid FAA mechanic 

certificate with airframe and powerplant (A&P) ratings and 

shall have held the certificate, or foreign equivalent, with both 

ratings for a period of 24 months. 

B14.2 The mechanic must have been actively engaged in 

aircraft maintenance as a certificated mechanic for at least 18 

months out of the last 24 months. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B14.3 The mechanic must have 12 months experience as an 

A&P mechanic, or foreign equivalent, in maintaining the 

same category (i.e. airplane/rotorcraft) of aircraft as the 

contract aircraft (3 of those 12 months must have been in the 

preceding 24 months).

B14.4 The mechanic must have 3 months experience 

maintaining an aircraft of the same make and model as the 

contract aircraft.

B14.5 The mechanic must have 12 months maintenance 

experience on the same make and model as the contract 

aircraft or satisfactory completion of a manufacturer, or 

equivalent, maintenance course for the same make and model 

as the contract aircraft.

B15 Mechanic Duty Limitations

Contractor supplied mechanics deployed to the aircraft’s 

operating location (on-site) for field maintenance must not 

exceed the following duty limitations:

B15.1 Within any 24-hour period, mechanics must have a 

minimum of 8 consecutive hours off duty immediately prior 

to the beginning of any duty day. Local travel up to a 

maximum of 30 minutes each way between the worksite and 

place of lodging will not be considered duty time. 

B15.2 Mechanics must have 2 full days off duty during any 

14-day period during the performance of this contract. Off

duty days need not be consecutive.

B15.3 “Duty time” includes availability and work or alert 

status at any job site for which a mechanic is compensated, or 

any other time of a commercial nature whether compensated 

or not.

B15.4 The Government may further restrict duty hours and 

may remove the mechanic for fatigue or other causes before 

reaching their daily duty limitations.

B15.5 The mechanic is responsible for keeping the 

Government apprised of his or her duty limitation status.

B15.6 Relief or substitute mechanics reporting for duty may 

be required to furnish a record of all duty time during the 

previous 14 days.

B16 (Lower 48 States Operations Only) Fuel Service 

Vehicle (FSV) / SEAT Support Vehicle (SSV) Driver 

Requirement and Qualifications 

B16.1 For each day an FSV and/or SSV is required to be 

available, the Contractor must furnish, for each vehicle, a 

driver who meets all Department of Transportation (DOT) 

requirements for vehicle drivers. 
SECTION B – TECHNICAL SPECIFICATIONS

25

B16.2 Driver may be required to load retardant using either 

government or contractor provided equipment. 

B16.3 Driver may be requested to demonstrate knowledge of 

correct fueling, safety, suppressant loading/mixing 

procedures for equipment installed on the fuel 

service/support/service vehicle. 

B16.4 The driver may also be required to demonstrate the 

correct use of the Contractor provided refractometer to 

measure retardant mixtures 

B17 Fuel Service Vehicle (FSV) / SEAT Support Vehicle 

(SSV) Driver Duty Limitations 

B17.1 The Contractor must ensure that FSV/SSV drivers 

comply with DOT Safety Regulations, 49 CFR Parts 390-399, 

including duty limitations. 

B17.2 The driver must have a minimum of 2 full calendar 

days of rest (off duty) during any 14-day period. Off duty 

days need not be consecutive. 

B17.3 The driver must be responsible for keeping the 

Government apprised of his/her duty limitation status. 

B17.4 Relief or substitute drivers reporting for duty may be 

required to furnish a record of all duty time during the 

previous 14 days. 

B18 Relief Crew Requirement 

B18.1 The Contractor must provide a qualified relief crew 

that is available to perform duties during the regular 

crewmember’s scheduled days off.

B18.2 The Contractor must provide a planned schedule of 

relief duty days to the Contracting Officer’s Representative 

(COR). Relief crewmembers must arrive at the designated 

base before the scheduled duty period begins to ensure 

compliance with rest periods set forth herein. 

OPERATIONS 

B19 Pilot Authority and Responsibility 

The Contractor must ensure that the pilot-in-command is 

responsible for (1) operating the aircraft within its operating 

limits, (2) the safety of the aircraft, (3) its occupants, and (4) 

the cargo. 

The contract pilot-in-command: 

B19.1 Must have the authority to represent the Contractor in 

all matters except changes in price and time unless the CO is 

notified otherwise, in writing, prior to performance. The pilot 

must be familiar with the contract and all applicable task 

orders assigned to this contract and must be able to provide 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

contract and/or task order information to the project inspector 

(PI) or manager as requested.

B19.2 Must comply with Government directions except, 

when in the pilot's judgment, such compliance would violate 

Federal or State regulations or contract terms and conditions. 

The pilot has final authority to determine whether the flight 

can be accomplished safely and must refuse any flight, takeoff, landing or drop that is considered hazardous or unsafe.

B19.3 Must not permit any passenger to ride in the aircraft or 

any cargo to be loaded therein unless authorized by the COR 

or their authorized representative.

B19.4 Is responsible to determine that all maintenance 

discrepancies have been cleared prior to flight in accordance 

with the operator’s company manual and this contract.

B19.5 Notwithstanding the provisions of 14 CFR 137.45, the 

PIC must fly traffic patterns and altitudes in accordance with 

14 CFR 91. Minimum altitude between airport operations area 

and fire operations area shall be 500 feet AGL.

B19.6 Is responsible for determining the aircraft’s operating 

weight and center of gravity and must ensure that the aircraft's 

type certificate limitations or authorized increased weight are 

not exceeded. When necessary, due to density altitude or 

ambient conditions, the pilot must download the aircraft by an 

amount that will preserve a safe margin of performance. The 

following items must be included in the aircraft's operating 

weight for performance calculations (also see B6.6.3):

B19.6.1 Empty weight of the aircraft (in the required 

configuration). 

B19.6.2 Flight crew with required personal protective 

equipment.

B19.6.3 Necessary flight kit materials.

B19.6.4 Fuel sufficient for the flight plus a 30-minute reserve 

computed at the average fuel-burn rate.

B19.6.5 Fire suppressant material weight, calculated at 8.3 

pounds per gallon for water, 8.5 pounds per gallon for foam, 

and 9.2 pounds per gallon for retardant.

B19.6.6 All equipment required by sections B5, B6, and B7 

of this contract.

B19.6.7 Other Contractor parts and supplies carried on board 

the aircraft. 

B19.7 Must do performance calculations which include: 

Takeoff and landing distances required vs. runway available.

Under no circumstances will a takeoff be attempted if 

existing environmental and runway conditions at takeoff 
SECTION B – TECHNICAL SPECIFICATIONS

26

cannot be accurately addressed in the aircraft flight 

manual (AFM) or pilot’s operating handbook (POH).

B19.7.8 A record of the load calculation for each flight is 

required. The record must be retained for at least 30 days and 

must be made available to the government upon request. This 

record must account for all items listed in B19.7.1 through 

B19.7.7 and document pressure altitude and temperature 

conditions used for the calculation.

B19.8 Pilots without FAA airframe and power-plant (A&P) 

certifications are authorized to perform only the preventative 

maintenance tasks detailed under 14 CFR 43 Appendix A, 

Section (c) provided they have been properly trained under 

the direct supervision of an appropriately rated mechanic and 

designated in writing by the contractor as proficient in each 

task to be performed. Pilots will have this documentation 

available for review by government representatives. Pilots 

performing preventative maintenance shall have current 

maintenance manuals available and make logbook entries that 

document their work was performed in accordance with 14 

CFR 43.9.

B19.8.1 When the aircraft is not available due to required 

unscheduled maintenance, a pilot may function as a mechanic 

only if they possess a valid FAA mechanic certificate with the 

appropriate airframe and/or power plant ratings or if they are 

performing preventative maintenance in accordance with 14 

CFR 43.3. 

B19.8.2 Any time during which the pilot is engaged in 

mechanic duties performing unscheduled maintenance, or as 

a pilot performing preventative maintenance, will apply 

against the pilot's duty day limitations. All time in excess of 

2 hours (not necessarily consecutive) must also apply against 

the pilot's flight limitations. After 2 hours, every hour spent 

as a mechanic, or a pilot performing preventative 

maintenance, will be applied against pilot flight time 

limitation one to one.

B19.8.3 Only a certificated mechanic (holding an airframe 

and powerplant rating) may perform scheduled maintenance 

and inspections. The primary or relief pilot on duty as a pilot 

must not perform scheduled maintenance and inspections.

B19.9 The pilot and/or FSV/SSV may be required to 

correctly mix, test, and load Government-provided retardants 

and suppressants at remote sites. The contractor personnel 

must verify that only fire retardants and or suppressants 

introduced into the aircraft are approved for Federal SEAT 

use. A list of approved fire chemicals for Federal SEATs can 

be found at the USFS wildland fire chemicals website under 

their Qualified Products List (QPL) 

https://www.fs.fed.us/rm/fire/wfcs/index.htm

B20 Flight Operations 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

Regardless of any status as a public aircraft operation, the 

Contractor must operate in accordance with applicable FAA 

regulations (including those portions applicable to civil 

aircraft) and each certification required under section B2 

unless otherwise authorized by the CO. The Contractor must 

ensure that all personnel operate in compliance with the 

following requirements:

B20.1 All pilots will be briefed on the mission by an agency 

representative from the base of operations before dispensing 

operations begin.

B20.1.1 All pilots must understand and operate within the 

following interagency standards:

B20.1.1.1 Standards for Airtanker Base Operations: 

https://www.nwcg.gov/publications/508

B20.1.1.2 Standards for Aerial Supervision: 

https://www.nwcg.gov/sites/default/files/publications/pms50

5.pdf

B20.2 Scooper aircraft are required to operate from areas 

other than improved airports, such as lakes and rivers. 

Note: After retardant operations aircraft must be 

appropriately cleaned prior to beginning scooper operations. 

Aircraft may be required to have the tank and gating system 

cleansed after operations in water that have known invasive 

species.

B20.2.1 All pilots must be proficient when they arrive at the 

reporting location. Relief pilots may arrive one day before 

their duty day to become proficient at the Contractor’s 

expense.

B20.3 It is critical that fire suppressant materials be placed as 

accurately as possible on the target areas of the fire. 

Conditions such as winds, fuels, drop material density, and 

gate opening shall be considered.

B20.4 Notwithstanding the provisions of 14 CFR 137.45, the 

PIC must fly traffic patterns in-accordance-with 14 CFR 91.

B20.5 Adherence to the minimum safe altitudes specified in 

14 CFR 91.119 is required except when engaged in actual 

dispensing or scooping operations where the requirements of 

14 CFR 137.49 will apply. Minimum altitude between the 

airport operations area and fire operations area is 500 feet 

AGL.

B20.6 Drop height adjustments that are made must always be 

higher than the minimum descent altitude (MDA) of 60 feet 

above the ground cover/canopy. Except for takeoff, landing 

and scooping the pilot must maintain at least 60 feet of 

obstacle clearance at all times.
SECTION B – TECHNICAL SPECIFICATIONS

27

B20.7 The aircraft's strobe lights must be illuminated during 

all flight operations. The aircraft's conspicuity lighting must 

be illuminated while within 12 miles of the fire. and during 

all water scooping regardless of distance from fire.

B20.8 The pilot must not land the aircraft loaded unless an 

emergency precludes jettisoning the load. 

B20.9 The pilot must remain at the aircraft’s flight controls 

when the engine is operating.

B20.10 Flight plans. Pilots must file and operate on an FAA, 

ICAO, or agency flight plan. Contractor flight plans are not

acceptable. Flight plans must be filed prior to takeoff when 

possible. Pilots must plan flights so as to land with VFR fuel 

minimums. Pilots must provide agency personnel the amount 

of fuel on board at the time of departure for each ordered 

flight.

B20.11 Flight following. Pilots are responsible for flight 

following with the FAA, ICAO, and/or in accordance with the 

agency’s approved flight following procedures. Check-in 

intervals must not exceed one-hour intervals under normal 

circumstances. AFF is an acceptable method of flight 

following. 

B20.12 Day only use. Single-engine aircraft must be limited 

to flight during daylight hours and under VFR conditions 

only. Daylight hours are defined as from 30 minutes before 

official sunrise to 30 minutes after official sunset or, in 

Alaska, during extended twilight hours when terrain features 

can be readily distinguished from a distance of at least one 

mile.

B20.13 Aircraft may be loaded by trained Government or 

contract personnel at temporary or permanent airtanker bases.

B20.14 Aircraft may be released to the Contractor for relief 

pilot proficiency flights at no cost to the Government if 

approved in advance by the Government representative. The 

Contractor will not be charged unavailability for these flights. 

(These flights are not MCTFs.)

B21 Security of Aircraft and Equipment 

B21.1 The Contractor is always responsible for the security 

of their contract aircraft, vehicles, and associated equipment. 

B21.2 Any aircraft used under this contract must be 

physically secured and disabled via a dual-lock method 

whenever the aircraft is unattended. Any combination of two 

different anti-theft devices designed to lock aircraft flight 

control surfaces when not in use, or designed to secure an 

aircraft to the ground, is acceptable, provided they are 

appropriate for the aircraft. Operational environments and 

personnel safety must be considered when selecting the 

locking devices and methods to be used. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

B21.2.1 Removal and/or disabling of locking devices and 

methods must be incorporated into preflight checklists to 

prevent accidental damage to the aircraft. The devices must 

be installed in a manner that precludes their inadvertent 

interference with in-flight operations.

B21.2.2 Using other means of securing or disabling an 

aircraft is acceptable, provided it achieves a level of security 

equal to or greater than the following example locking devices 

and methods: 

• Keyed ignition switch

• Keyed starter switch

• Keyed master power switch

• Hidden battery cutoff switches

• Hidden start relay switches

• Throttle/power lever lock

• Mixture/fuel lever lock

• Locking fuel cutoff

• Locking tie-down cable

• Locking control surface “gust-lock”

• Propeller lock

• Propeller chain lock

• Propeller cable lock

• Locking wheel lock or chock

• Locking “club”-type devices for control yoke

The following locking devices and security methods do not 

satisfy the physical security requirements:

• Locking aircraft doors

• Fenced or gated parking area

B22 Personal Protective Equipment (PPE) for Flight 

Operations

B22.1 The Contractor must provide and require personnel to 

wear PPE in accordance with The Interagency Aviation Life 

Support Equipment (ALSE) Guide/Handbook, Chapter 2 

Personal Protective Equipment. 

B22.2 The DOI/USFS ALSE Guide/Handbook, the Aviation 

Helmet Standard and the certificates of compliance are 

available on the OAS website at:

https://www.doi.gov/aviation/safety/helmet

B23 Mission Currency and Proficiency

B23.1 Mission currency. A pilot is considered mission 

current when they have flown a fire mission or Mission 

Currency Training Flight (MCTF) in the previous 14 days. A 

pilot is not required to be mission current at the start of a 

contract. 
SECTION B – TECHNICAL SPECIFICATIONS

28

B23.1.1 MCTFs will be conducted solely at the 

Government’s discretion. Government ordered mission 

currency flights will be paid at the rates set forth in Section A. 

When circumstances preclude the Government from 

conducting an MCTF, the pilot and aircraft will remain 

available under the contract to be dispatched. All MCTFs 

must be approved, prior to the event, by the COR.

B23.1.2 MCTFs are conducted as a scenario-based training 

exercise and should include dispatch procedures, loading 

operations, ramp management, flight operations, flight 

following, and air-to-air and air-to-ground communications. 

MCTFs may be conducted every 14 days for pilots if no fire 

missions have been flown in that time period. (Transition 

flights or point-to-point flights do not qualify as “mission” 

flights.) 

B23.2 Pilot Proficiency. A pilot is considered proficient 

when they have completed the required annual company 

training within the last 12 months, are current in the aircraft 

in accordance with 14 CFR 61, meet all applicable 

requirements of 14 CFR 137, and meet all the pilot 

requirements of this contract. Pilots must be proficient when 

they start the contract. It is the Contractor’s responsibility to 

provide proficient pilots. Proficiency flights may be 

conducted while the pilot and aircraft are under contract, with 

approval from the local Government managers. Availability 

will not be affected during proficiency flights; however, flight 

time will not be paid by the Government.

B24 PPE for Ground Operations 

B24.1 Ground personnel will comply with local tanker base 

PPE requirements. 

B24.2 Shoes may not be open-toed and should have a nonslip sole. No flip-flops or sandals. Tennis shoes or hiking type 

boots are recommended. 

B24.3 Appropriate hearing and eye protection must be worn 

when working around aircraft with engine or propeller 

running. It is recommended that eye and ear protection be 

worn when in proximity of running pumps or other loud 

noise-making equipment. 

B24.4 Personnel working on the ramp will wear high 

visibility clothing or vests differing in color from that of the 

Parking Tender (green) or Ramp Manager (orange). 

Personnel should check to ensure that clothing and items 

within pockets of their clothing do not present a source of 

FOD. 

B24.5 PPE for skin protection against sunburn, prop blast, 

and blowing rocks/sand should be worn. This is usually long 

sleeve, lightweight shirt or jumpsuit. 

B24.6 During all fueling operations, fuel-servicing personnel 

must wear a long-sleeved shirt, long trousers, boots, and 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

gloves. The shirt and trousers must be made of 100% cotton 

or other natural fiber, or labeled as non-static

B25 Fuel and Servicing Requirements (SEAT/Fireboss)

B25.1 General.

B25.1.1 For operations in Alaska, Government fuel is 

provided. However, the Contractor must be capable of 

purchasing fuel and understand that the Government will 

reimburse the Contractor for the fuel purchased as provided 

under Additional Pay Items in Section C.

B25.1.2 All fuel must be commercial (or military) grade 

aviation fuel approved for use by the airframe and engine 

manufacturer. Only fuels meeting American Society for 

Testing and Material (ASTM) or military specifications are 

authorized for use. ASTM D-1655 (Jet A, A-1, or B), MILDTL-83133 (JP-8).

B25.1.3 Contractors must ensure that fuel obtained from 

distributors or fixed-base operators (FBO) meets the 

specifications of B25.1.3 and the aircraft is serviced with the 

proper type of fuel. The Contractor must retain fuel delivery 

records throughout the contract period.

B25.2 Fueling Operations. 

B25.2.1 Rapid/Hot refueling operations must not be 

performed unless requested and approved by the Government 

and the contractor concurs. 

B25.2.1.1 The Contractor must have rapid refueling 

procedures incorporated in their operations manual. A copy 

of the contractor’s rapid refueling procedures must be kept 

with the fuel servicing vehicle.

B25.2.1.2 The specific Rapid Refueling requirements 

contained in NFPA 407: Standard for Aircraft Fuel Servicing, 

paragraph 4.2.14 must be adhered to. Fuel servicing 

equipment must have a deadman control device meeting 

NFPA 407 requirements. 

B25.2.1.3 Rapid/Hot refueling operations must not be 

performed on fixed wing aircraft unless the aircraft is 

equipped with a dry-break refueling system. The fueling 

system port must be located behind the wing and of a different 

size and/or type than any other port used for the loading or 

unloading of any material (1-inch buckeye or equal). This port 

must be clearly marked as to the type and quantity of fuel.

B25.2.1.4 There must be no simultaneous hot loading of the 

hopper and rapid/hot refueling.

B25.2.2 The NFPA 407: Standard for Aircraft Fuel Servicing

handbook must be used as a guide. Copies of NFPA 407 can 

be obtained from the National Fire Protection Association 

(NFPA), 1 Batterymarch Park, Quincy, MA 02169.
SECTION B – TECHNICAL SPECIFICATIONS

29

B25.2.3 In the Lower 48 States, Government personnel are 

not allowed in the safety zone during aircraft fueling 

operations. The safety zone is defined as within 50 feet of 

aircraft refueling receptacle.

B25.2.4 In the Lower 48 States, Government personnel will 

not be involved with refueling of contract aircraft, unless the 

pilot has determined that it is an absolute necessity due to an 

emergency situation. Such emergencies must be documented 

by the pilot using the SAFECOM system.

B25.2.5 Smoking is prohibited within 50 feet of the aircraft 

and fuel servicing facilities/vehicles.

B25.2.6 Cell phone use is prohibited within 50 feet of the 

aircraft and fuel servicing facility/vehicle during fueling 

operations.

B25.3 Loading the hopper with the aircraft engine running 

(hot loading) must not be performed unless requested and 

approved by the Government and the contractor concurs. The 

loading port must be located behind the wing and clearly 

marked (Open / Closed).

B25.4 The PIC must be present during fueling operations or 

the PIC must verify fuel quantity via a method other than the 

fuel quantity gages, such as sticking the tank. The PIC must 

verify the fuel grade is correct for the aircraft refueled before 

fuel dispensing operations begin.

AIRCRAFT MAINTENANCE REQUIREMENTS

B26 General - Maintenance

B26.1 The Contractor must ensure that the aircraft and all 

required equipment are operated and maintained in 

accordance with the original equipment manufacturers 

(OEM) or approved STC holder’s current instructions 

including airframe, engine, appliances, emergency 

equipment, and all instructions for continued airworthiness 

(ICA’s).

B26.2 Before the start date of the contract, the Contractor 

must ensure that all maintenance deficiencies have been 

corrected or deferred in accordance with 14 CFR 91.213 or 

the operator's FAA approved maintenance program. Deferred 

discrepancies will be evaluated, and the aircraft approved for 

contract use on a case-by-case basis. 

B26.3 The Contractor must correct deficiencies that occur 

during contract performance in accordance with the 

appropriate Federal Aviation Regulations or the FAA 

approved maintenance program. 

B26.4 The Contractor must immediately notify the COR and 

COTR of any change to any engine, power train, flight control 

or major airframe component or of any major repair 

following 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

an incident or accident and must describe the circumstances 

involved.

B27 Airworthiness Directives (AD’s) and Manufacturer’s 

Mandatory Service Bulletins (MMSB’s)

B27.1 The Contractor must comply with all applicable FAA 

AD’s and MMSB’s before and during contract performance.

B27.2 The Contractor must provide, at the time of agency 

inspection, a list of issued FAA AD’s and MMSB’s

identifying all those that are applicable and not-applicable to

the contract aircraft. The list must be in a format similar to 

the one shown in AC 43-9C, Appendix 1, complete with 

authorized signature, certificate type and number. This list 

must include all accessories and equipment installed in each 

aircraft offered. Signatures of persons verifying accuracy of 

the list is required. 

B27.3 Before the contract start date and throughout the period 

of performance, the following Service Letters (SL) must be 

complied with. Air Tractor SL-180A, SL-266, SL-299, SL300, and Wipaire SL-71 including all applicable FAA Special 

Airworthiness Information Bulletins (SAIB) issued before 

and during the contract period.

Note: Air Tractor SL-266 repetitive 100-hour inspection 

must be complied with at a reduced interval of 50 hours.

B28 Manuals/Records

B28.1 The Contractor must ensure that all aircraft 

maintenance is recorded in accordance with 14 CFR Parts 43, 

91, and 135 (reference 14 CFR Parts 43.9, 43.11, and 91.417. 

Aircraft total time in service must be recorded. A copy of the 

current maintenance record must be kept with the aircraft. 

Electronic copies of manuals and records are acceptable. 

B29 Maintenance

B29.1 All maintenance, including inspection, rebuilding, 

alteration, and installation must be accomplished by a person 

authorized to perform maintenance in accordance with 14 

CFR Part 43.

B29.2 The Contractor must ensure that a mechanic who 

meets the contract qualification requirements inspects the 

contract aircraft in accordance with the procedures outlined in 

the operator’s FAA-approved maintenance program. Aircraft 

total time in service must be recorded.

B29.3 All aircraft maintenance entries must include a 

reference to the approved technical data used to perform any 

installation, overhaul, major repair, or replacement of any 

engine or flight control system. The reference must include 

the title of the maintenance publication and identify the 

procedure performed or chapter, page, and paragraph where 

the procedure can be found. Adherence to this requirement 
SECTION B – TECHNICAL SPECIFICATIONS

30

will begin the date of contract award and continue through the 

duration of the contract. 

B29.4 Routine/preventative maintenance must be performed 

before or after the Government’s scheduled daily use period 

or as approved by the Contracting Officer’s Representative 

(COR). 

B29.5 The fire extinguisher must be maintained in 

accordance with NFPA 10: Standards for Portable Fire 

Extinguishers. 

B30 Maintenance Test Flight 

B30.1 The Contractor must, at their own expense, perform an 

operational check flight following installation, overhaul, 

major repair, or replacement of any engine, flight control 

system, or when requested by the Contracting Officer (CO) or 

Contracting Officer’s Technical Representative (COTR). 

This must be accomplished before the aircraft resumes service 

under the contract. The pilot must enter the result of this test 

flight in the aircraft records, as outlined in 14 CFR 91.407. 

B31 Time Between Overhaul (TBO) and Life-Limited Parts 

B31.1 All components, including engines, must be replaced 

upon reaching the manufacturer’s recommended TBO or 

FAA-approved extension. Life-limited parts must be 

replaced at the specified time-in-service hours or cycles. 

B31.2 Aircraft operated with components or accessories on 

FAA approved TBO extension programs are acceptable 

provided (1) the Contractor is the holder of the approved 

extension authorization (not the owner if the aircraft is leased) 

and (2) the Contractor operates in accordance with the 

extension authorization. The extension authorization must be 

kept with the aircraft. 

B31.3 The Contractor must provide, at the time of agency 

inspection, a list of all items installed on the aircraft that are 

required to be overhauled or replaced on a specified time 

basis. This list must include the component’s name, part 

number, serial number, total time, service life (or 

inspection/overhaul time interval), time remaining, and time 

and date when the component was overhauled, replaced, or 

inspected. 

B32 Weight and Balance 

The aircraft weight and balance report must include a weight 

and balance record, equipment list, and any revision records. 

A copy of the current weight and balance report must be kept 

with the aircraft. 

B32.1 The aircraft's required weight and balance record must 

be determined by actual weighing of the aircraft, in contract 

configuration. The weight and balance record must be 

current, within the preceding 60 calendar months. Scale 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

readings must be recorded on the weight and balance record. 

Signature of a rated mechanic verifying accuracy of the record 

is required. 

B32.1.1 The aircraft must be weighed following any major 

repair or major alteration or change to the equipment list that 

significantly affects the center of gravity of the aircraft. 

B32.2 All aircraft must be weighed on scales that have been 

certified as accurate within the preceding 24 calendar months. 

Any accredited weights and measures laboratory may serve 

as the certifying agency. The weight and balance record must 

include the make, model, serial number, and calibration date 

of the scales used to weigh the aircraft.

B32.3 The Contractor must compile a list of equipment 

installed in the aircraft at the time of weighing. Each page of 

the equipment list must identify the specific aircraft by its 

serial and registration numbers and must be dated to indicate 

the last date of weighing. Weight and Balance Handbook 

(FAA-H-8083-1B) should be used as a guide.

B32.3.1 Items that may be easily removed or installed for 

aircraft configuration changes (seats, doors, radios, cargo 

hook, baskets, special mission equipment, etc.) must also be 

listed including the name, weight and arm of each item. 

B32.3.2 The weight and balance report must be revised, using 

a weight and balance revision record, each time new 

equipment is installed, or old equipment is removed. Weight 

and Balance Handbook (FAA-H-8083-1B) should be used as 

a guide.

B33 Transportation of Hazardous Materials 

The Contractor will not be required to transport hazardous 

materials.
SECTION C – CONTRACT TERMS AND CONDITIONS

31

SECTION C-CONTRACT TERMS AND CONDITIONS 

C1 CONTRACT CLAUSES 

All Offerors must comply with the following FAR, DIAR, 

and AQD provisions and clauses which apply to this 

acquisition: 

FAR 52.252-2 Clauses Incorporated by Reference. (FEB 

1998) 

This contract incorporates one or more clauses by reference, 

with the same force and effect as if they were given in full 

text. Upon request, the Contracting Officer will make their 

full text available. Also, the full text of a clause may be 

accessed electronically at this address: 

https://www.acquisition.gov/Far/

Clauses Incorporated By Reference 

52.202-1 Definitions (Jun 2020) 

52.203-3 Gratuities (Apr 1984) 

52.203-17 Contractor Employee Whistleblower Rights and 

Requirement to Inform Employees of Whistleblower Rights 

(Jun 2020) 

52.204-4 Printed or copied Double-sided on Postconsumer 

Fiber Content Paper (May 2011) 

52.204-13 System for Award Management Maintenance (Oct 

2018) 

52.204-17 Ownership or Control of Offeror (Aug 2020) 

52.204-18 Commercial and Government Entity Code 

Maintenance (Aug 2020) 

52.204-19 Incorporation by Reference of Representations and 

Certifications (Dec 2014) 

52.212-4 Contract Terms and Conditions-Commercial Items 

(Oct 2018) 

52.212-4 Alt 1 (Jan 2017) 

52.232-17 Interest (May 2014) 

52.232-39 Unenforceability of Unauthorized Obligations (Jun 

2013) 

52.232-40 Providing Accelerated Payments to Small 

Business Subcontractors (Dec 2013) 

52.233-1 Disputes (Mat 2014) 

52.242-13 Bankruptcy (Jul 1995) 

52.246-25 Limitation of Liability- Services (Feb 1997) 

52.253-1 Computer Generated Forms (Jan 1991) 

1452.228-71 Aircraft and General Public Liability Insurance 

(Mar 1989) 

Clauses Incorporated by Full Text 

52.203-19 Prohibition on Contracting with Entities that 

Require Certain Internal Confidentiality Agreements (JAN 

2017) 

(a) Definitions. As used in this clause--

“Internal confidentiality agreement or statement” means a

confidentiality agreement or any other written statement that

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

the contractor requires any of its employees or subcontractors 

to sign regarding nondisclosure of contractor information, 

except that it does not include confidentiality agreements 

arising out of civil litigation or confidentiality agreements that 

contractor employees or subcontractors sign at the behest of a 

Federal agency.

“Subcontract” means any contract as defined in subpart 2.1

entered into by a subcontractor to furnish supplies or services 

for performance of a prime contract or a subcontract. It 

includes but is not limited to purchase orders, and changes and 

modifications to purchase orders.

“Subcontractor” means any supplier, distributor, vendor, or 

firm (including a consultant) that furnishes supplies or 

services to or for a prime contractor or another subcontractor.

(b) The Contractor shall not require its employees or

subcontractors to sign or comply with internal confidentiality

agreements or statements prohibiting or otherwise restricting

such employees or subcontractors from lawfully reporting

waste, fraud, or abuse related to the performance of a

Government contract to a designated investigative or law

enforcement representative of a Federal department or agency

authorized to receive such information (e.g., agency Office of

the Inspector General).

(c) The Contractor shall notify current employees and

subcontractors that prohibitions and restrictions of any

preexisting internal confidentiality agreements or statements

covered by this clause, to the extent that such prohibitions and

restrictions are inconsistent with the prohibitions of this

clause, are no longer in effect.

(d) The prohibition in paragraph (b) of this clause does not

contravene requirements applicable to Standard Form 312

(Classified Information Nondisclosure Agreement), Form

4414 (Sensitive Compartmented Information Nondisclosure

Agreement), or any other form issued by a Federal department

or agency governing the nondisclosure of classified

information.

(e) In accordance with section 743 of Division E, Title VII, of

the Consolidated and Further Continuing Appropriations Act,

2015, (Pub. L. 113-235), and its successor provisions in

subsequent appropriations acts (and as extended in continuing

resolutions) use of funds appropriated (or otherwise made

available) is prohibited, if the Government determines that the

Contractor is not in compliance with the provisions of this

clause.

(f) The Contractor shall include the substance of this clause,

including this paragraph (f), in subcontracts under such

contracts.

52.212-4 Contract Terms and Conditions – Commercial 

Items-Addendum

52.212-4(a) Inspection/Acceptance-The following is added:

Inspection Scheduling and Process. After contract award and 

each subsequent year of the contract, the COTR will schedule 

a date to inspect the Contractor's proposed aircraft, equipment 

and personnel to ensure contract compliance. The inspection 

will be conducted at the designated base, Contractor's facility 
SECTION C – CONTRACT TERMS AND CONDITIONS

32

or other location acceptable to the Government and the 

contractor. The inspection will be scheduled to commence as 

early as 60 calendar days and not later than three business 

days prior to the established reporting date, unless otherwise 

mutually agreed upon by the COTR and the Contractor. The 

inspection time and date will be scheduled for between 0730 

and 1630 local time, Monday through Friday, unless 

otherwise agreed upon by the COTR. The COTR will 

confirm the inspection details in writing. Contractor written 

requests for inspection rescheduling that are received by the 

COTR at least 10 days prior to the originally scheduled 

inspection date may be accommodated by the COTR, 

depending upon their work schedule. 

The Contractor must provide information specific to the 

aircraft, equipment, and personnel being proposed for use 

during each year of the contract when requested by the COTR. 

The Contractor must notify the CO, the COR, and the COTR 

when an action has been imposed by the FAA on the 

operator’s certificate or on any pilot or aircraft carded under 

this contract. The Contractor must also notify the COTR of 

any changes in the Director of Operations, Chief Pilot, and 

Director of Maintenance as well as any additional positions 

approved under 14 CFR 119.69(b). 

Approved aircraft, fuel servicing vehicles and pilots will be 

issued an Interagency Aircraft Data Card, an Interagency Data 

Card - Fuel Service Vehicle, and Interagency Pilot 

Qualification card, as applicable. The aircraft and pilot cards 

detail the activities for which they are authorized. The fuel 

servicing vehicle card only indicates that the vehicle meets 

the additional equipment specified in Section B, and in no 

way indicates that the vehicle meets any requirement of 49 

CFR. 

Contractor must submit the Aircraft Data card, Interagency 

Pilot card and or the Fuel Service Vehicle card for inspection 

upon request of a government official. 

The aircraft data card is kept in the aircraft and available for 

inspection at all times. 

The pilot qualification card is kept in the possession of the pilot 

and available for inspection at all times. 

The fuel service vehicle data card is kept in the fuel servicing 

vehicle and available for inspection at all times. 

If the COTR determines any aircraft, equipment, personnel, 

records, or documents presented for inspection are not 

completely ready for the inspection or are determined to be 

nonconforming as required by the contract, the COTR may 

suspend the inspection(s) and schedule a re-inspection for 

another time/date/site. The Contractor may be charged for the 

cost of re-inspection, in accordance with Section C3.9. 

Equipment. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

The aircraft will be inspected to ensure compliance with all 

contract requirements. The Government may require in-flight 

dynamic testing of aircraft systems. This testing may be 

conducted in conjunction with pilot evaluation flight(s), and 

will be performed at no cost to the Government.

Fuel servicing vehicle(s), fuel cache(s) and other equipment 

will be inspected to ensure contract compliance.

Personnel.

The COTR’s representative will conduct a pilot flight 

evaluation to further verify pilot(s)' ability to perform under this 

contract, when determined necessary. The evaluation may 

include but is not limited to: weight and balance performance, 

center of gravity limitations, aircraft performance charts, 

density altitude considerations, load calculation preparation 

and actual flying of the aircraft. Portions of the evaluation may 

be evaluated orally. The flight evaluation will be conducted in 

accordance with the Interagency Airplane Practical Test 

Standards, and the FAA Commercial Practical Test Standards 

(PTS) and/or FAA Airman Certification Standards (ACS). A 

pilot must also be capable of demonstrating proficient 

operation of all aircraft equipment identified in Section B 

during an evaluation flight.

The aircraft used for the evaluation(s) must be the same make, 

model, and series awarded for this contract. Flight 

evaluation(s) will usually be performed in areas that provide 

access to terrain similar to that to be flown during the contract 

period. Flight evaluations are conducted at the Contractor’s 

expense.

During the flight evaluation, pilot inspectors retain 

discretionary authority in determining the competency of the 

pilot. The Government will make the final determination as to 

the pilot’s ability to successfully meet contract requirements.

Services provided under this contract require DOI special use 

flight activities as identified herein. Pilots must have 

satisfactorily completed an agency initial and/or periodic flight 

evaluation(s) for these activities before being approved for use 

under the contract, unless otherwise indicated in the contract. 

The COTR will provide detailed information concerning the 

types and frequency of special use pilot flight evaluations when 

requested. DOI flight evaluation intervals are as follows:

Level I pilots: every 36 months

Level II pilots: every 12 months 

Low-level flight (within 500’ of the surface)

Reconnaissance

Water/retardant application

Each fuel servicing vehicle driver may be requested to 

demonstrate an acceptable knowledge of correct fueling 
SECTION C – CONTRACT TERMS AND CONDITIONS

33

procedures and of all fueling and safety equipment on the fuel 

servicing vehicle. 

Substitute Personnel, Aircraft, or Equipment. 

The contractor (while on contract) may request the use of 

substitute personnel, aircraft, or equipment that was not initially 

approved for use. All proposed substitutes are at the sole 

discretion of the government and must meet contract 

specifications and be subject to inspections and approvals 

identified herein prior to use. The contractor must submit a 

written request for inspections of pilot substitutes to the COTR 

seven days prior to the scheduled arrival at the site. Requests 

for aircraft substitution must be submitted to the CO for 

approval prior to inspection. The CO may issue a bilateral 

modification prior to submitting a request to the COTR for 

inspection scheduling. Requests received with fewer than 

seven days’ notice will be accomplished as permitted by the 

COTR’s schedule. 

For aircraft additions and/or substitutions, the aircraft 

information submitted must be equivalent to the 

documentation required by this solicitation for initial award. 

The Contractor must transport substitute personnel, aircraft, or 

equipment to the point of use at their expense. 

The Government may charge the Contractor for the cost of 

any substitute inspections in accordance with this section. 

Re-inspection Expenses. 

The Contractor will be liable for all Government incurred reinspection costs. Inspection expenses will not be deducted from 

payments due the Contractor. Contractor will be responsible to 

make payment as directed in writing by the CO. 

Costs may include, but are not limited to, inspector(s)’ time to 

include travel time at $75.00 per hour, transportation, and 

subsistence atactual cost tom include any applicable taxes. 

52.212-5 Contract Terms and Conditions Required to 

Implement Statutes or Executive Orders-Commercial Items 

(Nov 2020) 

(a) The Contractor shall comply with the following Federal

Acquisition Regulation (FAR) clauses, which are

incorporated in this contract by reference, to implement

provisions of law or Executive orders applicable to

acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements (Jan 2017) (section

743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act 2015 (Pub. L. 113-235) and

its successor provisions in subsequent appropriations acts

(and as extended in continuing resolutions)).

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

(2) 52.204-23, Prohibition on Contracting for Hardware,

Software, and Services Developed or Provided by Kaspersky

Lab and Other Covered Entities (Jul 2018) (Section 1634 of

Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or

Equipment. (Aug 2020)

(4) 52.209-10, Prohibition on Contracting with Inverted

Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C.

3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim

(OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805

note)).

(b) The Contractor shall comply with the FAR clauses in this

paragraph (b) that the contracting officer has indicated as

being incorporated in this contract by reference to implement

provisions of law or Executive orders applicable to

acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the 

Government (Jun 2020), with Alternate I (Oct 1995) (41 

U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and 

Conduct (Jun 2020) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the 

American Recovery and Reinvestment Act of 2009 (Jun 

2010) (Section 1553 of Pub L. 111-5) (Applies to contracts 

funded by the American Recovery and Reinvestment Act of 

2009).

_X_ (4) 52.204-10, Reporting Executive compensation and 

First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) 

(31 U.S.C. 6101 note).

___ (5) [Reserved]

_X_ (6) 52.204-14, Service Contract Reporting Requirements 

(Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (7) 52.204-15, Service Contract Reporting Requirements 

for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-

117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When 

Subcontracting with Contractors Debarred, Suspended, or 

Proposed for Debarment (Jun 2020) (31 U.S.C. 6101 note). 

_X_ (9) 52.209-9, Updates of Publicly Available Information 

Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 

2313).
SECTION C – CONTRACT TERMS AND CONDITIONS

34

___ (10) [Reserved] 

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or SoleSource Award (Mar 2020) (15 U.S.C. 657a). 

___ (ii) Alternate I (Mar 2020) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference 

for HUBZone Small Business Concerns (Mar 2020) (if the 

offeror elects to waive the preference, it shall so indicate in its 

offer)(15 U.S.C. 657a). 

___ (ii) Alternate I (Mar 2020) of 52.219-4.

___ (13) [Reserved] 

___ (14) (i) 52.219-6, Notice of Total Small Business Aside 

(Nov 2020) (15 U.S.C. 644). 

___ (ii) Alternate I (Mar 2020).

___ (15) (i) 52.219-7, Notice of Partial Small Business SetAside (Mar 2020) (15 U.S.C. 644). 

___ (ii) Alternate I (Mar 2020) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns 

(Nov 2016) (15 U.S.C. 637(d)(2) and (3)). 

___ (17) (i) 52.219-9, Small Business Subcontracting Plan 

(Jun 2020) (15 U.S.C. 637 (d)(4)). 

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Jun 2020) of 52.219-9.

___ (v) Alternate IV (Jun 2020) of 52.219-9.

___ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 

2020) (15 U.S.C. 644(r)). 

___ (ii) (ii) Alternate I (Mar 2020) of 52.219-13.

_X_ (19) 52.219-14, Limitations on Subcontracting (Mar 

2020) (15 U.S.C. 637(a)(14)). 

___ (20) 52.219-16, Liquidated Damages—Subcontracting 

Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). 

___ (21) 52.219-27, Notice of Service-Disabled VeteranOwned Small Business Set-Aside (Mar 2020) (15 U.S.C. 

657f). 

_X_ (22) 52.219-28, Post Award Small Business Program 

Rerepresentation (Nov 2020) (15 U.S.C. 632(a)(2)). 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

__ (ii) Alternate I (MAR 2020) of 52.219-28.

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source 

Award to, Economically Disadvantaged Women-Owned 

Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source 

Award to, Women-Owned Small Business Concerns Eligible 

Under the Women-Owned Small Business Program (Mar 

2020) (15 U.S.C. 637(m)).

___ (25) 52.219-32, Orders Issued Directly Under Small 

Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

___ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) 

(15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (28) 52.222-19, Child Labor—Cooperation with 

Authorities and Remedies (Jan 2020) (E.O. 13126).

___ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 

2015).

_X_ (30) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 

11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 

2020) (38 U.S.C. 4212).

___ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32) 52.222-36, Equal Opportunity for Workers with 

Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Jun 

2020) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under 

the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (35) (i) 52.222-50, Combating Trafficking in Persons 

(Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. 

chapter 78 and E.O. 13627).

___ (36) 52.222-54, Employment Eligibility Verification (Oct 

2015). (E. O. 12989). (Not applicable to the acquisition of 

commercially available off-the-shelf items or certain other 

types of commercial items as prescribed in 22.1803.)
SECTION C – CONTRACT TERMS AND CONDITIONS

35

___ (37) (i) 52.223-9, Estimate of Percentage of Recovered 

Material Content for EPA-Designated Items (May 2008) (42 

U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition 

of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 

6962(i)(2)(C)). (Not applicable to the acquisition of 

commercially available off-the-shelf items.)

___ (38) 52.223-11, Ozone-Depleting Substances and High 

Global Warming Potential Hydrofluorocarbons (Jun 2016) 

(E.O.13693).

___ (39) 52.223-12, Maintenance, Service, Repair, or 

Disposal of Refrigeration Equipment and Air Conditioners 

(Jun 2016) (E.O. 13693).

___ (40) (i) 52.223-13, Acquisition of EPEAT® -Registered 

Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (41) (i) 52.223-14, Acquisition of EPEAT® -Registered 

Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (42) 52.223-15, Energy Efficiency in Energy-Consuming 

Products (May 2020) (42 U.S.C. 8259b).

___ (43) (i) 52.223-16, Acquisition of EPEAT® -Registered 

Personal Computer Products (Oct 2015) (E.O.s 13423 and 

13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban 

Text Messaging while Driving (Jun 2020) (E.O. 13513).

___ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (46) 52.223-21, Foams (Jun 2016) (E.O. 13696).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 

552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

___ (48) 52.225-1, Buy American--Supplies (May 2014) (41 

U.S.C. chapter 83). 

___ (49) (i) 52.225-3, Buy American--Free Trade 

Agreements--Israeli Trade Act (May 2014) (41 U.S.C. 

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 

U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-

77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 

110-138, 112-41, 112-42, and 112-43).

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (50) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 

2501, et seq., 19 U.S.C. 3301 note).

___ (51) 52.225-13, Restrictions on Certain Foreign 

Purchases (Jun 2008) (E.O.’s, proclamations, and statutes 

administered by the Office of Foreign Assets Control of the 

Department of the Treasury).

___ (52) 52.225-26, Contractors Performing Private Security 

Functions Outside the United States (Jul 2013) (Section 862, 

as amended, of the National Defense Authorization Act for 

Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (53) 52.226-4, Notice of Disaster or Emergency Area SetAside (Nov 2007) (42 U.S.C. 5150).

___ (54) 52.226-5, Restrictions on Subcontracting Outside 

Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (55) 52.229-12, Tax on Certain Foreign Procurements 

(Jun 2020).

___ (56) 52.232-29, Terms for Financing of Purchases of 

Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 

2307(f)).

___ (57) 52.232-30, Installment Payments for Commercial 

Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (58) 52.232-33, Payment by Electronic Funds Transfer—

System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (59) 52.232-34, Payment by Electronic Funds Transfer—

Other Than System for Award Management (Jul 2013) (31 

U.S.C. 3332).

___ (60) 52.232-36, Payment by Third Party (May 2014) (31 

U.S.C. 3332).

___ (61) 52.239-1, Privacy or Security Safeguards (Aug 

1996) (5 U.S.C. 552a).

___ (62) 52.242-5, Payments to Small Business 

Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

___ (63) (i) 52.247-64, Preference for Privately Owned U.S.-

Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 

1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

___ (iii) Alternate II (Feb 2006) of 52.247-64.
SECTION C – CONTRACT TERMS AND CONDITIONS

36

(c) The Contractor shall comply with the FAR clauses in this

paragraph (c), applicable to commercial services, that the

Contracting Officer has indicated as being incorporated in this

contract by reference to implement provisions of law or

executive orders applicable to acquisitions of commercial

items:

[Contracting Officer check as appropriate.] 

_X__ (1) 52.222-41, Service Contract Labor Standards (Aug 

2018) (41 U.S.C. chapter 67.). 

___ (2) 52.222-42, Statement of Equivalent Rates for Federal 

Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). 

_X__ (3) 52.222-43, Fair Labor Standards Act and Service 

Contract Labor Standards -- Price Adjustment (Multiple Year 

and Option Contracts) (Aug 2018) (29 U.S.C.206 and 41 

U.S.C. chapter 67). 

___ (4) 52.222-44, Fair Labor Standards Act and Service 

Contract Labor Standards -- Price Adjustment (May 2014) 

(29 U.S.C. 206 and 41 U.S.C. chapter 67). 

___ (5) 52.222-51, Exemption from Application of the 

Service Contract Labor Standards to Contracts for 

Maintenance, Calibration, or Repair of Certain Equipment--

Requirements (May 2014) (41 U.S.C. chapter 67). 

___ (6) 52.222-53, Exemption from Application of the 

Service Contract Labor Standards to Contracts for Certain 

Services--Requirements (May 2014) (41 U.S.C. chapter 67). 

_X_ (7) 52.222-55, Minimum Wages Under Executive Order 

13658 (Nov 2020) (E.O. 13658). 

___ (8) 52.222-62, Paid Sick Leave Under Executive Order 

13706 (Jan 2017) (E.O. 13706). 

___ (9) 52.226-6, Promoting Excess Food Donation to 

Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). 

(d) Comptroller General Examination of Record The

Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is

in excess of the simplified acquisition threshold, and does not

contain the clause at 52.215-2, Audit and Records --

Negotiation.

(1) The Comptroller General of the United States, or an

authorized representative of the Comptroller General, shall

have access to and right to examine any of the Contractor’s

directly pertinent records involving transactions related to this

contract.

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

(2) The Contractor shall make available at its offices at all

reasonable times the records, materials, and other evidence

for examination, audit, or reproduction, until 3 years after

final payment under this contract or for any shorter period

specified in FAR Subpart 4.7, Contractor Records Retention,

of the other clauses of this contract. If this contract is

completely or partially terminated, the records relating to the

work terminated shall be made available for 3 years after any

resulting final termination settlement. Records relating to

appeals under the disputes clause or to litigation or the

settlement of claims arising under or relating to this contract

shall be made available until such appeals, litigation, or

claims are finally resolved.

(3) As used in this clause, records include books, documents,

accounting procedures and practices, and other data,

regardless of type and regardless of form. This does not

require the Contractor to create or maintain any record that

the Contractor does not maintain in the ordinary course of

business or pursuant to a provision of law.

(e) 

(1) Notwithstanding the requirements of the clauses in

paragraphs (a), (b), (c) and (d) of this clause, the Contractor

is not required to flow down any FAR clause, other than those

in this paragraph (e)(1) in a subcontract for commercial items.

Unless otherwise indicated below, the extent of the flow down

shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and

Conduct (Jun 2020) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements (Jan 2017) (section

743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and

its successor provisions in subsequent appropriations acts

(and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware,

Software, and Services Developed or Provided by Kaspersky

Lab and Other Covered Entities (Jul 2018) (Section 1634 of

Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or

Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-

232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct

2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that

offer further subcontracting opportunities. If the subcontract

(except subcontracts to small business concerns) exceeds

$700,000 ($1.5 million for construction of any public

facility), the subcontractor must include 52.219-8 in lower tier

subcontracts that offer subcontracting opportunities.
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 37

On-Call Amphibious Scooping SEAT Flight Services 

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr

2015).

(vii) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Jun 2020)

(38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with

Disabilities (Jun 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Jun 2020)

(38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the

National Labor Relations Act (Dec 2010) (E.O. 13496). Flow

down required in accordance with paragraph (f) of FAR

clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug

2018), (41 U.S.C. chapter 67).

(xiii) ____ (A) 52.222-50, Combating Trafficking in Persons

(Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. 

chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service

Contract Labor Standards to Contracts for Maintenance,

Calibration, or Repair of Certain Equipment--Requirements

(May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service

Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct

2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order

13658 (Dec 2015).

(xvi) 52.222-62, Paid Sick Leave Under Executive Order

13706 (Jan 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017)

(5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xvi) 52.225-26, Contractors Performing Private Security

Functions Outside the United States (Oct 2016) (Section 862,

as amended, of the National Defense Authorization Act for

Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to

Nonprofit Organizations. (Jun 2020) (42 U.S.C. 1792). Flow

down required in accordance with paragraph (e) of FAR 

clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag

Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b)

and 10 U.S.C. 2631). Flow down required in accordance with

paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its

subcontracts for commercial items a minimal number of

additional clauses necessary to satisfy its contractual

obligations.

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this

contract shall be ordered by issuance of delivery orders or 

task orders by the individuals or activities designated in the 

Schedule. Such orders may be issued from May 1, 2021 

through October 31, 2026, with the extension of services 

option.

(b) All delivery orders or task orders are subject to the

terms and conditions of this contract. In the event of conflict 

between a delivery order or task order and this contract, the 

contract shall control.

(c) A delivery order or task order is considered “issued”

when—

(1) If sent by mail (includes transmittal by U.S. mail or

private delivery service), the Government deposits the order 

in the mail; 

(2) If sent by fax, the Government transmits the order to

the Contractor's fax number; or 

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a

Government document access system, and notice is sent to the 

Contractor; or 

(ii) Distributes the delivery order or task order via email

to the Contractor's email address. 

(d) Orders may be issued by methods other than those

enumerated in this clause only if authorized in the contract. 

52.216-19 Order Limitations (OCT 1995)

“(a) Minimum order. When the Government requires 

supplies or services covered by this contract in an amount less 

than 1 day of aircraft availability, the Government is not 

obligated to purchase, nor is the Contractor obligated to 

furnish, those supplies or services under the contract.”

(b) Maximum order. The Contractor is not obligated to

honor—

(1) Any order for a single item in excess of the estimated

amounts cited in the requirements of Section A. 
SECTION C – CONTRACT TERMS AND CONDITIONS

38

(2) Any order for a combination of items in excess of the

estimated amounts cited in the requirements of Section A or

(3) A series of orders from the same ordering office

within two calendar days that together call for quantities 

exceeding the limitation in paragraph (b)(1) or (2) of this 

section. 

(c) Notwithstanding paragraph (b) of this section, the

Contractor shall honor any order exceeding the maximum 

order limitations in paragraph (b), unless that order (or orders) 

is returned to the ordering office within two days after 

issuance, with written notice stating the Contractor’s intent 

not to perform and the reasons. Upon receiving this notice, the 

Government may acquire the supplies or services from 

another source. 

52.216-22 Indefinite Quantity (OCT 1995) 

(a) This is an indefinite-quantity contract for the supplies

or services specified and effective for the period stated, in the 

Schedule. The quantities of supplies and services specified in 

the Schedule are estimates only and are not purchased by this 

contract. 

(b) Delivery or performance shall be made only as

authorized by orders issued in accordance with the Ordering 

clause. The Contractor shall furnish to the Government, when 

and if ordered, the supplies or services specified in the 

Schedule up to and including the quantity designated in the 

Schedule as the “maximum.” The Government shall order at 

least the quantity of supplies or services designated in the 

Schedule as the “minimum.” 

(c) Except for any limitations on quantities in the Order

Limitations clause or in the Schedule, there is no limit on the 

number of orders that may be issued. The Government may 

issue orders requiring delivery to multiple destinations or 

performance at multiple locations. 

(d) Any order issued during the effective period of this

contract and not completed within that period shall be 

completed by the Contractor within the time specified in the 

order. The contract shall govern the Contractor’s and 

Government’s rights and obligations with respect to that order 

to the same extent as if the order were completed during the 

contract’s effective period; provided, that the Contractor shall 

not be required to make any deliveries under this contract 364 

days after contract expiration. 

52.217-8 Option to Extend Services (Nov 1999) 

The Government may require continued performance of any 

services within the limits and at the rates specified in the 

contract. These rates may be adjusted only as a result of 

revisions to prevailing labor rates provided by the Secretary 

of Labor. This option provision may be exercised more than 

once, but the total extension of performance hereunder shall 

not exceed 6 months. The CO may exercise the option by 

written notice to the Contractor prior to the expiration of the 

contract. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

52.217-9 Option to Extend the Term of the Contract (Mar 

2000)

(a) The Government may extend the term of this contract by

written notice to the Contractor within 30 days, provided that

the Government gives the Contractor a preliminary written

notice of its intent to extend at least 60 before the contract

expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended

contract shall be considered to include this option clause.

(c) The total duration of this contract, including the

exercise of any options under this clause, shall not exceed five 

years and six months.

52.222-42 Statement of Equivalent Rates for Federal Hires 

(May 2014)

In compliance with the Service Contract Labor Standards statute 

and the regulations of the Secretary of Labor (29 CFR part 4), 

this clause identifies the classes of service employees expected 

to be employed under the contract and states the wages and 

fringe benefits payable to each if they were employed by the 

contracting agency subject to the provisions of 5 U.S.C. 5341 or 

5332.

This Statement is for Information Only: It is not a Wage 

Determination

Employee Class Monetary Wage – Fringe 

Benefits 

Aircraft Pilot, U.S.A-wide 

GS-2181-11, Step 1

$30.11

Fringe benefits such as, life, accident, health insurance, 

and sick leave, are not less than 5.1 percent of the basic 

hourly rate. The percentage of the basic hourly rate that is 

contributed by the contracting agency for retirement is 

currently 7 to 17.5 percent. Fringe benefits also include 10 

paid holidays, paid vacation time as follows: Two (2) 

hours of annual leave each week for an employee with less 

than three (3) years of service. Three (3) hours of annual 

leave each week for an employee with three (3) but less 

than fifteen (15) years of service. Four (4) hours of annual 

leave each week for an employee with fifteen (15) or more 

years of service. 

1452.201-70 Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual

authorized to enter into or terminate this contract, modify any 

term or condition of this contract, waive any requirement of 

this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a

Contracting Officer’s Representative (COR) at time of award. 

The COR will be responsible for technical monitoring of the 

contractor’s performance and deliveries. The COR will be 

appointed in writing, and a copy of the appointment will be 
SECTION C – CONTRACT TERMS AND CONDITIONS

39

furnished to the Contractor. Changes to this delegation will 

be made by written changes to the existing appointment or by 

issuance of a new appointment. :

(c) The COR is not authorized to perform, formally

or informally, any of the following actions:

(1) Promise, award, agree to award, or

execute any contract, contract modification, or notice of intent 

that changes or may change this contract;

(2) Waive or agree to modification of the

delivery schedule;

(3) Make any final decision on any contract

matter subject to the Disputes Clause;

(4) Terminate, for any reason, the

Contractor’s right to proceed; or

(5) Obligate in any way, the payment of

money by the Government.

(d) The Contractor shall comply with the written or oral

direction of the Contracting Officer or authorized

representative(s) acting within the scope and authority of the

appointment memorandum. The Contractor need not proceed

with direction that it considers to have been issued without

proper authority. The Contractor shall notify the Contracting

Officer in writing, with as much detail as possible, when the

COR has taken an action or has issued direction (written or

oral) that the Contractor considers to exceed the COR’s

appointment, within 3 days of the occurrence. Unless

otherwise provided in this contract, the Contractor assumes

all costs, risks, liabilities, and consequences of performing

any work it is directed to perform that falls within any of the

categories defined in paragraph (c) prior to receipt of the

Contracting Officer’s response issued under paragraph (e) of

this clause.

(e) The Contracting Officer shall respond in writing within 30

days to any notice made under paragraph (d) of this clause. A

failure of the parties to agree upon the nature of a direction,

or upon the contract action to be taken with respect thereto,

shall be subject to the provisions of the Disputes clause of this

contract.

(f) The Contractor shall provide copies of all correspondence

to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any

direction given by any person acting on behalf of the

Government or any Government official other than the

Contracting Officer or the COR acting within his or her

appointment, shall be at the Contractor’s risk.

Contracting Officer's Technical Representative (COTR). 

The COTR is authorized to take any or all actions necessary 

to assure compliance with the technical portions of the 

contract. The COTR will conduct all requested or required 

inspections. 

DOI – Office of Aviation Services (OAS) 

300 Mallard Dr. 

Boise, ID 83706 

Office: (208) 334-9310 

Fax: (208) 334-9303

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

Project Inspector (PI). 

If necessary, due to distance or geographic dispersion of sites, 

the COR may request in writing to the CO, a Project Inspector 

to monitor the contract in their absence. The CO will appoint 

the PI in writing with copies to the contractor and the COR. 

The PIs will not be delegated COR authority and must 

immediately bring any potentially controversial matter to the 

COR for action. The COR will remain the delegated 

Government representative directly responsible to the CO. 

SEAT Manager (SEMG) or Airtanker Base Manager

A qualified Manager will be assigned to each SEAT base of 

operations and may be designated as a Project Inspector. In 

addition to directing work of the SEAT, the manager has the 

following contract administration duties and authority:

(1) Conduct pre-use inspection.*

(2) Order aircraft services as provided in the contract.

(3) Secure compliance with all contract provisions and

specifications.

(4) Record and agree to availability and flight times.

(5) Approve authorized breaks.

(6) Suspend Operations

(7) Complete Contractor evaluation at end of assignment.

*The pre-use inspection is required each time the aircraft is

hired for use. If the pre-use inspection reveals equipment

problems the manager should call the appropriate AM Area

office and consult with an AM technical specialist.

The OAS Safety Manager.

The OAS Safety Manager is responsible for all matters 

concerning accident and incident with potential 

investigations. The ASM is:

OAS Safety Manager – Contact Information

DOI – Office of Aviation Services (OAS)

300 E. Mallard Dr., Ste. 200

Boise, ID 83706-3991

Phone: 208-433-5071

Fax: 208-433-5007

BLM Aviation Safety Advisor 

BLM Aviation Safety Advisor may at any time conduct 

assurance reviews with company employees performing on 

the contract. Reviews will be based on SMS plan as required 

in contract. (See C10.3).

GENERAL CONTRACT TERMS AND CONDITIONS

C1 Reserved
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 40

On-Call Amphibious Scooping SEAT Flight Services 

C2 Reserved

C3 Aircraft Use Report

C3.1 The Contractor, or Contractor's representative, and the 

Government must complete and sign an Aircraft Use Report, 

OAS-23/23E form or other form as directed by the CO. An 

electronic report will be initiated by the Contractor in a 

Department of the Interior electronic reporting system that 

documents the daily services recorded on the signed OAS23/23E or other form as directed by the CO. Hard copies of the 

signed OAS-23/23E are to be uploaded / attached to the 

electronic report created in the electronic system. 

C3.2 Supporting documentation as required by the contract to 

support actual additional pay items (i.e. relief transportation 

costs, tie-downs, landing fees, etc.) shall be attached 

electronically to the applicable Aircraft Use Report or other 

form as directed by the CO. Failure to include such 

documentation would result in rejection of the report back to 

the Contractor for inclusion and resubmission.

C3.3 Aircraft Use Reports or other form as directed by the CO 

are to be submitted no sooner than every two weeks or upon 

conclusion of a project, if less than two weeks duration. 

C3.4 Subsequent electronic invoicing through IPP (see below) 

will match the same period as the Aircraft Use Report 

submission or other form as directed by the CO. 

C4 Electronic Invoicing and Payment Requirements –

Invoice Processing Platform (IPP) (APR 2013)

Payment requests must be submitted electronically through 

the U. S. Department of the Treasury's Invoice Processing 

Platform System (IPP). 

"Payment request" means any request for contract financing 

payment or invoice payment by the Contractor. To constitute 

a proper invoice, the payment request must comply with the 

requirements identified in the applicable Prompt Payment 

clause included in the contract, or the clause 52.212-4 

Contract Terms and Conditions – Commercial Items included 

in commercial item contracts. The IPP website address is: 

https://www.ipp.gov

Under this contract, the following documents are required to 

be submitted as an attachment to the IPP invoice:

• Documents required are Aircraft Use Reports (OAS

Form 23/23E) or other form as directed by the CO

documenting daily services provided as set forth by

their contract. This form must have the appropriate

Government Representative signature approving the

services.

• Supporting documentation as required by the

contract to support actual additional pay items (i.e.

relief transportation costs, tie-downs, landing fees,

etc.).

The Contractor must use the IPP website to register, access 

and use IPP for submitting requests for payment. The 

Contractor Government Business Point of Contact (as listed 

in SAM) will receive enrollment instructions via email from 

the Federal Reserve Bank of Boston (FRBB) prior to the 

contract award date, but no more than 3–5 business days of 

the contract award date. Contractor assistance with 

enrollment can be obtained by contacting the IPP Production 

Helpdesk via email ippgroup@bos.frb.org or phone (866) 

973-3131.

If the Contractor is unable to comply with the requirement to 

use IPP for submitting invoices for payment, the Contractor 

must submit a waiver request in writing to the contracting 

officer with its proposal or quotation.

C5 Contractor Personnel Security Requirements

C5.1 It has been determined that Contractor personnel 

utilized in the support of this contract will not be allowed 

routine and regular unsupervised access to a federally 

controlled facility for more than 180 days, nor will they need 

unsupervised access to a Federally controlled Level 3 or 4 

information system. 

C5.2 Contractor employees utilized in support of this contract, 

will be treated as visitors (non-credentialed Contractor) and not 

be required to receive background investigations and 

credentialing. However, non-credentialed Contractors may be 

subject to the screening processes utilized at each federally 

controlled facility where the Contractor services are required. 

As a minimum, Contractor employees will be issued a 

temporary/visitor badge and shall display it at all times during 

contract performance when accessing a federally controlled 

facility. The COR is responsible for ensuring that all 

Contractor employees are issued a temporary/visitor badge.

C6 Aircraft Insurance

The Contractor must maintain as a minimum, aircraft insurance 

coverage required by 14 CFR, Part 205, during contract 

performance. 

C7 Property and Personal Damage

C7.1.1 The Contractor shall use every precaution necessary 

to prevent damage to public and private property.

C7.1.2 The Contractor shall be responsible for all damage to 

property and to persons, including third parties that occur as 

a result of his or his agent's or employee's fault, negligence or 

equipment failure. The term "third parties" is construed to 

include employees of the Government.

C7.1.3 The Contractor shall procure and maintain during the 

term of this contract, and any extension thereof, aircraft public 

liability insurance in accordance with 14 CFR 298. The 
SECTION C – CONTRACT TERMS AND CONDITIONS

41

parties named insured under the policy or policies shall be the 

Contractor and The United States of America. 

C7.1.4 The Contractor may be otherwise insured by a 

combination of primary and excess policies. Such policies 

must have combined coverage equal to or greater than the 

combined minimums required. 

C7.1.5 Policies containing exclusions for chemical damage 

or damage incidental to the use of equipment and supplies 

furnished under this contract, or growing out of direct 

performance of the contract, will not be acceptable. The 

chemical damage coverage may be limited to chemicals 

dispensed while performing firefighting activities. 

C7.1.6 The Contractor, prior to the commencement of work, 

shall submit to the Contracting Officer one copy of the 

insurance policy, or confirmation from the insurance 

company, certifying that the coverage described in this clause 

has been obtained. 

C7.2 Contractor’s Environmental Responsibilities

C7.2.1 The Contractor is responsible to ensure that all 

maintenance, fueling, and flight activities do not cause 

environmental damage to property or facilities. The 

Contractor is responsible to clean and rehabilitate areas 

adversely affected by Contractor activities and shall, 

whenever practical and possible, utilize solvents and cleaning 

agents that are either biodegradable or consistent with 

acceptable safety, health and environmental concern 

practices. 

C7.2.2 The Contractor is responsible for handling and cleanup of fuel, oil, and retardant contamination on airport ramps, 

retardant sites, parking areas, landing areas, etc., when caused 

by Contractor aircraft or personnel. In the event of a spill of 

either fuel, oil or fire chemicals the contractor shall notify the 

SEAT manger or Airtanker base manager immediately. The 

contractor must detail to the government what actions are or 

will be taken to stop the spill and what actions the contractor 

is going to take to clean up the spill and rehabilitate the area. 

Additionally, any cost to the Government as a result of the spill 

by either contractor aircraft or personnel may be charged to the 

Contractor and deducted from payments due. 

C7.2.3. The Government may assign an area to be utilized by 

the Contractor for storage of equipment used in support of 

Contract performance. Oil, solvents, parts, engines, etc. shall 

be stored and utilized in a manner consistent with acceptable 

safety, health and environmental concerns. 

C7.2.4. The Contractor shall immediately report any spill of 

fuel, hazardous chemical, regulated waste, or hazardous 

substance to the CO and spill-reporting authority. 

C7.2.5. The Contractor is responsible for aircraft wash down 

at airtanker base facilities as needed. Potable and nonpotable 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

water will be available at Government airtanker base facilities 

for contractor’s use.

C8 Contractor Performance Assessment Reporting System 

(DEC 2015)

(a) FAR 42.1502 directs all Federal agencies to collect

past performance information on contracts. The Department 

of the Interior (DOI) has implemented the Contractor 

Performance Assessment Reporting System (CPARS) to 

comply with this regulation. One or more past performance 

evaluations will be conducted in order to record your contract 

performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally

paperless process using CPARS. CPARS is a web-based 

system that allows for electronic processing of the 

performance evaluation report. Once the report is processed, 

it is available in the Past Performance Information Retrieval 

System (PPIRS) for Government use in evaluating past 

performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer

(CO) with the name, position title, phone number, and email 

address for each person designated to have access to your 

firm's past performance evaluation(s) for the contract no later 

than 30 days after award. Each person granted access will 

have the ability to provide comments in the Contractor portion 

of the report and state whether or not the Contractor agrees 

with the evaluation, before returning the report to the 

Assessing Official (AO). Information in the report must be 

protected as source selection sensitive information not 

releasable to the public.

(d) When your Contractor Representative(s) are

registered in CPARS, they will receive an automatically 

generated email with detailed login instructions. Further 

details, systems requirements, and training information for 

CPARS is available at https://www.cpars.gov/. 

(e) Within 60 days after the end of a performance period,

the AO will complete an interim or final past performance 

evaluation, and the report will be accessible at

https://www.cpars.gov/. 

(i) Contractor Representatives may then provide

comments in response to the evaluation, or return the 

evaluation without comment. 

(ii) Your comments should focus on objective facts

in the AO's narrative and should provide your views on the 

causes and ramifications of the assessed performance. 

(iii)All information provided should be reviewed for

accuracy prior to submission. 

(iv) If you elect not to provide comments, please

acknowledge receipt of the evaluation by indicating "No 

comment" in the space provided, and then selecting “Accept 

the Ratings and Close the Evaluation”.

(v)Your response is due within 60 calendar days

after receipt of the CPAR. On day 15, the evaluation will 

become available in PPIRS-RC marked as “Pending” with or 

without comments and whether or not it has been closed.

(vi) If you do not sign and submit the CPAR within

60 days, it will automatically be returned to the Government 
SECTION C – CONTRACT TERMS AND CONDITIONS

42

and will be annotated: "The report was delivered/received by 

the contractor on (date). The contractor neither signed nor 

offered comment in response to this assessment." 

(f) The following guidelines apply concerning your use

of the past performance evaluation: 

(i) Protect the evaluation as source selection

information. After review, transmit the evaluation by 

completing and submitting the form through CPARS. If for 

some reason you are unable to view and/or submit the form 

through CPARS, contact the CO for instructions. 

(ii) Strictly control access to the evaluation within

your organization. Ensure the evaluation is never released to 

persons or entities outside of your control. 

(iii) Prohibit the use of or reference to evaluation

data for advertising, promotional material, pre-award surveys, 

responsibility determinations, production readiness reviews, 

or other similar purposes. 

(g) If you wish to discuss a past performance evaluation,

you should request a meeting in writing to the CO no later 

than seven days following your receipt of the evaluation. The 

meeting will be held in person or via telephone or other means 

during your 60-day review period. 

(h) A copy of the completed past performance evaluation

will be available in CPARS for your viewing and for 

Government use supporting source selection actions after it 

has been finalized. 

C9 Pre-work Meeting 

A pre-work meeting between the Government and the 

Contractor along with their primary crew members may be held 

after contract award. The Contractor’s primary crew members 

must attend any pre-work meeting. The meeting may include, 

but is not limited to: (1) review of the contract in detail; (2) 

operational procedures (dispatch, flight following, hazard/risk 

assessment and reduction, airspace coordination, 

incident/accident reporting, etc.; and (3) review of the local 

base procedures. 

ADMINISTRATIVE MATTERS 

C10 Personnel Conduct 

C10.1 Replacement of Contractor Personnel. 

C10.1.1 Contractor employees required to work or reside on 

Federal property (National Parks, Refuges, Indian 

Reservations, etc.) are expected to follow the facility 

manager’s rules of conduct that apply to both Government or 

non-Government personnel working or residing at these 

facilities. The onsite manager will make available a copy of 

such rules. The Contractor may be required to replace 

employees who do not comply with these rules of conduct. 

C10.1.2 The Contractor must replace any employee who 

performs unsafely, ineffectively; refuses to cooperate; is unable 

or unwilling to adapt to field living conditions; or 

whose 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

general performance is unsatisfactory, disruptive or detrimental 

to the purpose for which contracted. 

C10.1.3 The CO will notify the Contractor of all known 

unsatisfactory personnel conduct or unsafe performance. The 

employee may be afforded an opportunity for corrective action 

when the conditions warrant. When directed by the CO, the 

Contractor must replace unacceptable personnel not later than 

24 hours after such notification, or as otherwise mutually 

agreed. The decision as to unacceptability will be at the sole 

discretion of the CO. 

C10.2 Suspension of Pilot

C10.2.1 Upon receipt of any information that indicates a 

serious safety concern or notification of a reportable incident as 

defined within 49 CFR 830.5, the Government (OAS ASM or 

carding authority) may suspend the pilot from their duties and 

from any other activity authorized under the Interagency Pilot 

Qualification card(s), pending the outcome of the agency 

investigation.

C10.2.2 Upon involvement in an Aircraft Accident, a pilot will

be suspended from pilot duties and from any other activity 

authorized under the Interagency Pilot Qualification card(s). 

Their return to service is dependent upon the outcome of the 

investigation.

C10.3 Upon involvement in an Incident with Potential as 

defined under Mishaps, a pilot may be suspended from pilot 

duties and from any other activity authorized under the 

Interagency Pilot Qualification card(s), pending the 

investigation outcome.

C10.4 When requested, a suspended pilot must surrender all 

Interagency Pilot Qualification card(s) to the COTR or other 

authorized agency representative. A pilot’s suspension will 

continue until the OAS ASM and carding authority determines 

that no further suspension is required. The Interagency Pilot 

Qualification card(s) is returned to the pilot; or revoked by the 

issuing agency if the investigation fails to support a pilot’s 

return to service.

C11 Safety and Accident Prevention

C11.1 The Contractor shall keep and maintain programs 

necessary to assure safety of ground and flight operations. The 

development and maintenance of these programs are a material 

part of the performance of the contract. Examples of such 

programs are (1) personnel activities, (2) maintenance, (3) 

safety, and (4) compliance with regulations. 

C11.1.1 The Contractor must submit a copy of all reports 

required by the Federal Aviation Regulations that relate to pilot 

and maintenance personnel performance, aircraft airworthiness 

or operations to the Aviation Safety Manager (ASM).
SECTION C – CONTRACT TERMS AND CONDITIONS

43

C11.1.2 Examples of these reports are shown in paragraphs 14 

CFR Part 135.415 Service Difficulty Reports (SDR) and Part 

135.417 Mechanical Interruption Summary Reports required of 

the Federal Aviation Regulations, 49 CFR Part 830.5 and 49 

CFR 830.15, and FAA Form 8010-4, Malfunction or Defect 

Report.

C11.2 Safety Management System (SMS) Plan

C11.2.1 The Contractor must have and maintain a Safety 

Management System (SMS) Plan for its organization.

C11.2.1.1 The Contractor must submit within 30 days after 

contract award an electronic copy of its SMS Plan to the CO 

and Aviation Safety Manager. The Contractor’s SMS Plan 

should include implemented practices vice a generic readymade plan that was purchased and never implemented.

C11.2.1.2 The Contractor shall submit electronic updates 

and/or revisions of their SMS Plan to the CO and agency ASM 

throughout the life of this contract within 30 days of the 

revision/update.

C11.2.2 Contractor employees working under this contract 

must be familiar with the offeror’s SMS Plan and be in 

compliance with its requirements.

C11.2.3 An OAS designated SMS evaluator may at any time 

conduct interviews with the contractor’s employees performing 

on this contract about their familiarity with the Contractor’s 

SMS Plan. The contractor’s adherence to their SMS and the 

standards within Exhibit 4 may be reviewed during an on-site 

assurance review and documented in CPARS.

C11.2.4 Additional information on SMS can be found within 

FAA Advisory Circular 120-92B and the FAA initiatives 

website. They can be located at:

https://www.faa.gov/regulations_policies/advisory_circulars/i

ndex.cfm/go/document.information/documentID/1026670

https://www.faa.gov/about/initiatives/sms/

C12 Mishaps 

C12.1 Following a mishap, and based on an investigation by 

the Agency Investigator In Charge (IIC), Bureau 

representative, and the CO, the Government will determine 

whether the Contractor was in compliance with contract terms 

and conditions or with the Federal Aviation Regulations 

applicable to the Contractor's operations, offeror policy, 

procedures, practices, or programs, or whether there was 

negligence on the part of the offeror officers or employees that 

may have caused or contributed to the mishap. The Contractor 

must fully cooperate with the agency IIC, ASM, and CO during 

the evaluation. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

C12.2 Mishap Definitions. As used throughout this contract, 

the following terms will have the meanings set forth below.

(1) The following terms are as defined in 49 CFR Part

830:

(i) Aircraft Accident

(ii) Fatal Injury

(iii) Incident

(iv) Operator

(v) Serious Injury

(vi) Substantial Damage

C12.2.1 Airspace Conflict. A near mid-air collision, intrusion, 

or violation of airspace rules.

C12.2.2 Aviation Hazard. Any condition, act, or set of 

circumstances that exposes an individual to unnecessary risk or 

harm during aviation operations.

C12.2.3 Incident with Potential. An incident that narrowly 

misses being an accident and in which the circumstances 

indicate significant potential for substantial damage or serious 

injury. Classification of an incident as an "Incident with 

Potential" is determined by the agency ASM).

C12.2.4 Maintenance Deficiency. An equipment defect or 

failure which affects, or could affect, the safety of operations or 

that causes an interruption to the services being performed. 

C12.2.5 Mishap – Aviation Mishap. Mishaps include aircraft 

accidents, incidents with potential, aircraft incidents, aviation 

hazards, and aircraft maintenance deficiencies.

C12.2.6 SAFECOM (https://www.safecom.gov/). An agency 

Aviation Safety Communique used to report any condition, 

observance, act, maintenance problem, or circumstance which 

has potential to cause an aviation related mishap (Form OAS34 or FS 5700-14). A SAFECOM’s sole purpose is for mishap 

prevention.

C12.3 Mishap Reporting. 

C12.3.1 For "Aircraft Accident" or NTSB reportable 

"Incident", the Contractor must immediately, and by the most 

expeditious means available, notify the NTSB, CO, and the 

OAS ASM.

C12.3.2 For any mishap involving damage or injury, or 

overdue aircraft suspected of having an accident, the Contractor 

must immediately, and by the most expeditious means 

available, notify the OAS ASM by calling 1-888-4MISHAP.

C12.3.3 In an effort to prevent future mishaps, the Contractor 

must report aviation hazards, and maintenance deficiencies.

C12.3.4 The toll-free 24-hour Aircraft Accident Reporting Hot 

Line number is:

1-888-4MISHAP (1-888-464-7427)
SECTION C – CONTRACT TERMS AND CONDITIONS

44

C12.4 Mishap Investigations. It is the Department of the 

Interior’s responsibility to investigate Interior aircraft mishaps 

using one of the following investigation procedures.

C12.4.1 On-site investigations will be conducted whenever 

possible for all aircraft accidents and selected incidents with 

potential.

C12.4.2 Limited investigations will be conducted for selected 

incidents with potential. A limited investigation will not 

normally include a visit to the incident site.

C12.4.3 Administrative investigations will be conducted for 

reports of conditions, observances, acts, maintenance 

problems, or circumstances, which may have the potential to 

cause an aircraft mishap.

C12.4.5 The Contractor must maintain an accurate record of all 

aircraft accidents, incidents, aviation hazards, and injuries to 

Contractor or Government personnel arising during this 

contract.

C12.4.6 Following a mishap, the Contractor must ensure that 

pilots, mechanics or other personnel associated with the aircraft 

remain in the vicinity of the mishap until released by the CO or 

their designated representative. The Contractor must cooperate 

with the agency during any investigation and make available 

personnel and aircraft records, and any equipment, damaged or 

undamaged, that the agency deems necessary.

C12.5 Forms Submission.

C12.5.1 Following an "Aircraft Accident" or when requested 

by the NTSB following notification of a reportable "Incident," 

the Contractor must provide the OAS ASM with information 

necessary to complete a NTSB Form 6120.1/2 “Pilot/Operator 

Aircraft Accident Report”.

C12.5.2 The Contractor must submit a SAFECOM to the OAS 

ASM within 5 days upon the occurrence of any condition, 

observance, act, maintenance problem, or circumstance which 

has potential to cause an aviation-related mishap. Submission 

via https://www.safecom.gov/ is preferred. If you’re unable 

to submit via the website, then you may email the form to 

admin_safecom@ios.doi.gov. Otherwise blank SAFECOMs 

can be obtained from the above internet site. 

Hard copy documents can be mailed or faxed to:

The Department of the Interior, OAS

ATTN: Aviation Safety Manager (ASM)

300 E. Mallard Drive, Suite 200

Boise, ID 83706-3991

Fax: 208-433-5007

The submission of an NTSB Form 6120.1/2 does not replace 

the Contractor's responsibility to submit a SAFECOM. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

C12.6 Pilot Suspension. See Suspension of Pilot in C10.2.

C12.7 Preservation Requirements. The Contractor must not 

permit removal or alteration of the aircraft, aircraft equipment, 

or records following an Aircraft Accident, Incident, or Incident 

with Potential until authorized to do so by the CO or other 

authorized agency representative. Permitted exceptions to this 

requirement may be when life or property are threatened, when 

the aircraft is blocking an airport runway, etc. The Contractor 

must immediately notify the OAS ASM, NTSB and the CO 

before taking such actions.

C12.7.1 The NTSB's release of the wreckage does not 

constitute a release by the CO and the agency Investigator In 

Charge (IIC).

C12.9 Costs Related to Investigation. The NTSB or agency 

will determine their individual agency’s investigation cost 

responsibility. The Contractor will be fully responsible for any 

cost associated with the reassembly, approval for return-toservice, and return transportation of any items disassembled by 

the Government.

C12.10 Rescue and Salvage Responsibilities. The Contractor 

must be responsible for the cost of search, rescue, and salvage 

operations made necessary due to causes other than negligent 

acts of a Government employee. 

.

C13 Economic Price Adjustment - Fuel

C13.1 During the contract period, including any renewal, the 

contractor may request in writing an hourly flight rate 

adjustment as set forth herein to reflect increases and decreases 

in the cost of commercial aviation fuel.

C13.2 The Contractor warrants that the prices offered for this 

contract do not include any allowances for any contingency to 

cover increased costs for which adjustment is provided under 

this clause.

C13.3 Base Price. The base price will be the average of the 

commercial fuel price obtained by the Government for the 

specific fuel type at the specified Fuel Source Locations

identified in Section A, Requirements and Prices

C13.4 Reference Price. The reference price is the commercial 

fuel price at the Fuel Source Locations cited in Section A in 

effect at the time of adjustment. No other locations will be 

considered when making adjustments. The CO will establish 

an updated Base Price in a bilateral modification to the 

contractor once the new flight rates are established. 

C13.5 Flight Rate Adjustment. Adjustment to the hourly flight 

rate is the difference between the Reference Price and the Base 

Price multiplied by the hourly fuel consumption rate for the 

type aircraft involved as shown in the Fixed Wing Fuel 
SECTION C – CONTRACT TERMS AND CONDITIONS

45

Consumption Chart Exhibit. Amounts of 50 cents or less will 

be rounded down and amounts of 51 cents or more will be 

rounded up. Fuel Consumption Rate will be based upon make 

and model as shown in the Fixed Wing Fuel Consumption 

Chart Exhibit 

C13.6 The hourly flight rate will be adjusted upward by the 

CO in a bilateral contract modification, whenever the CO 

confirms the contractor’s Reference Price is more than 10 

percent higher than the Base Price at the Fuel Source Location 

identified in the Fuel Adjustment Table in Section A. 

C13.7 The hourly flight rate will be adjusted downward by the 

CO in a bilateral contract modification, whenever the CO 

confirms that the contract Base Price is more than 10 percent 

lower than the current Commercial Fuel Price at the Fuel 

Source Locations identified in the Fuel Adjustment Table in 

Section A. 

C13.8 Fuel price adjustments are subject to review by the CO 

at the exercise of the option periods during the contract 

period. The revised Base Price will remain in effect for the 

duration of the contract, including option years. 

C13.9 The effective date of the flight rate adjustment will be 

stated on the bilateral modification signed by the CO. All flight 

hour adjustments will be made in AMS based upon the 

effective date stated in the modification. 

CONTRACT PERIOD AND RENEWAL 

C14 Contract Period 

The contract ordering period will be from date of award 

(estimated May 1, 2021) through April 30, 2026 (if all options 

exercised) unless otherwise extended as allowed herein. 

C15 Orders for Services 

C15.1 The Government does not guarantee the placement of 

orders for service under this contract, and the contractor is not 

obligated to accept an order. However, once the contractor 

accepts an order, the contractor is obligated to perform in 

accordance with the terms and conditions stated herein. A 

contractor will not be considered available to accept an order if 

the aircraft, required personnel and fuel service/support vehicle 

are not available for service. 

C15.1.1 Except as provided in C15.1.2 below, fair 

opportunity will be provided for task orders in accordance 

with FAR 16.505(b), When required by FAR 16.505(b), 

contractors will be provided an opportunity to submit an offer 

through a task order request for proposal (TORP). 

Contractors’ pricing for task orders shall not exceed the prices 

in the IDIQ price schedule. Discounted pricing is permitted. 

Each TORP will provide applicable evaluation criteria. As 

required by FAR 16.505(b), all TORPs will include price as 

an evaluation factor. Award may be made to the lowest 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

priced, qualified offeror; or award may be made to other than 

the lowest-priced offeror when it is in the Government’s best 

interests to award to an offeror with higher ratings in nonprice evaluation factors; as specified in the TORP. 

C15.1.2 Due to the nature of firefighting, urgent orders are 

likely under this IDIQ. Pursuant to FAR 16.505(b)(2), fair 

opportunity need not be provided for urgent orders. In such 

cases, the ordering activity will select the contractor it deems 

to offer the best value to the Government. Depending on the 

circumstances, the best value may be determined based on 

location, price, and/or other considerations at the ordering 

activities discretion. Because urgent orders may be issued 

under the IDIQ without the opportunity to submit a task 

order proposal with revised pricing, offerors are 

encouraged to include their best pricing in their IDIQ 

price proposals.

C15.1.3 The Contractor is responsible for obtaining the 1) 

full name, 2) telephone number, 3) bureau and 4) office 

location of the individual placing each order. 

C15.1.4 The Contractor is responsible for notifying the 

government of the location, availability and any subsequent 

changes of the status of their aircraft. Failure to do so may 

result in missed dispatches. 

C15.1.4.1 Contractors shall update their status by calling the 

National SEAT Coordinator at 1-208-387-5419 or the 

National Interagency Coordination Center (NICC) Aircraft 

Desk at 1-800-994-6312- (ask for Aircraft Desk) Fax 1-208-

387-5414. The following information needs to be provided:

1. Status. The status of each SEAT by tanker number and tail

number will be listed as one of the below:

a. Available (Pilot, Service Truck and Driver all

carded and available for dispatch)

b. Unavailable

c. Committed (Working on a Fire Suppression

contract)

2. Location. Location of your SEAT(s) modules:

a. Airport Identifier - The contractor is responsible

to keep this information current and updated by keeping the 

National SECO/ NICC aircraft desk informed of any 

changes in the availability or location of your aircraft. Failure 

to keep this system updated as any changes occur may result 

in missed opportunities at being dispatched.

C15.2 Task Orders. Task Orders will be placed by the 

Contracting Officer (CO) for all services under this contract. 

All costs (availability, flight hours, additional pay items, etc.) 

will be recorded using task orders. The minimum guarantee 

will be satisfied via issuance of a not-separately-priced task 

order against each contract award, which orders the contractor 

to make all required items available for inspection.
SECTION C – CONTRACT TERMS AND CONDITIONS

46

C15.2.1 The Government may issue additional task orders to 

the contractor is support of special projects, other agencies, 

etc. If it is found in the Government’s best interest to compete 

and award task orders for known, extended periods at specific 

locations, a Task Order Request for Proposals (TORP) may 

be issued seeking pricing for those locations/durations. The 

TORP will only be issued to holders of IDIQ contracts. See 

exhibit 11 for specific ordering procedures

C15.3 The contractor is responsible for using the appropriate 

task order (DOI or Forest Service) relative to the Resource 

Order received at the time the aircraft is hired until it is 

released off contract. If a contractor is reassigned and not 

released, they shall continue to use the same task order until 

such time they are released off contract. The task order 

number shall be used on all OAS-23 Reports and when 

submitting invoice data into the electronic payment systems 

(AMS, IPP, etc.). See Paragraph C15 for Ordering Offices 

and Resource Order information. 

C15.4 The Government will not consider any contract aircraft 

to be under its operational control when the Contractor is not 

available or capable of providing Government scheduled 

services. 

C16 Authorized Ordering Official

C16.1 Orders for pre-priced services may be placed only by

a government employee within the authorized organizational 

components identified below, in addition to the CO. Once a 

contractor agrees to accept an order, they will receive a 

Resource Order from the ordering office in an email and/or 

fax. Orders may be received from any of the following:

1) Local Dispatch Office

2) Geographic Area Coordination Center (GACC)

3) National Interagency Coordination Center (NICC) located

at Boise, Idaho.

4) Contracting Officer

C16.2 Contractor is responsible for submitting a copy of the 

resource order that was used to initially order the aircraft with 

the first set of AUR’s that are submitted for payment. 

C17 Add/Remove Aircraft/Equipment After Contract 

Award(s)

After contract award and initial inspection, the Contractor 

may request in writing to the CO to add aircraft(s)/equipment 

during the month of December each year or as otherwise 

deemed necessary by the Government. The aircraft(s) 

requested to be added must be of equal or greater performance 

capability as the aircraft originally awarded. The optional 

accessory or miscellaneous equipment must be the same 

equipment listed in Section A, Requirements and Pricing. It is 

at the Government’s discretion as to whether additional 

aircraft(s)/equipment will be added to the contract. Each 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

request will be evaluated based on DOI needs. The CO will 

make the final determination to add aircraft(s)/equipment to a 

contract through a bilateral modification. The request to 

remove aircraft can be done anytime during the contract 

period. 

C17.1 Add Aircraft

C17.1.1 Same make, model and series may be offered at the 

same price as originally awarded and identified in 

the contract.

C17.1.2 The written request to add an aircraft(s) must include 

a signed copy of the Add/Remove Aircraft/Equipment 

Request Form (See Exhibit 16, Section C) and copies of the 

Aircraft Questionnaire (Exhibit 17, Section C) and Aircraft 

Information Form (Exhibit 18, Section C). The 

required documents shall be submitted to the Contracting 

Officer.

The contractor shall be responsible for contacting the COTR 

for scheduling an inspection (C1 52.212-4(a) 

Inspection/Acceptance) after you have received confirmation

from the CO that the aircraft will be added.

C17.3 Add Equipment

C17.3.1 The written request to add Optional accessory and 

miscellaneous equipment must include a signed copy of the 

Add/Remove Aircraft/Equipment Request Form (See Exhibit 

16, Section C).

C17.4 Remove Aircraft(s)/Equipment

C17.4.1 The removal of either aircraft or equipment can be 

done at any time during the contract period. The written 

request shall be done by signing the Add/Remove 

Aircraft/Equipment Request Form (See Exhibit 16, Section

C) and submitted to the Contracting Officer.

C17.4.2 If the contractor returns a leased aircraft or sells an 

aircraft on contract, the contractor is required to notify 

the 

Contracting Officer and the COTR within 30 days of t

he action. To remove an aircraft after award, the Contractor 

must request in writing to the CO by submitting a signed copy 

of the Add/Remove Aircraft Request Form. (See

Exhibit 16, Section C)

AVAILABILITY REQUIREMENTS 

C18 Availability Requirements

During the ordered period of use, the Contractor must be in 

compliance with all contract requirements and available and 

capable of providing service up to 14 hours each day, as 

scheduled by the Government. Personnel must be available a 
SECTION C – CONTRACT TERMS AND CONDITIONS

47

minimum of nine hours each day, or as scheduled by the 

Government. Pre- and post-flight activities must be 

accomplished within the 14- hour duty day. Routine 

maintenance must be performed before or after the scheduled 

14-hour period, or as permitted elsewhere in the contract.

C18.1 Extended Standby: is intended to provide the 

Contractor compensation for employee time when ordered 

services are provided in excess of the first 9 (nine) hours of 

service. Ordered standby must not exceed individual crew 

members' daily duty limitations. Travel/commuting for 

purposes of reporting to and from work or traveling to and from 

a lodging site do not fall within the definition of standby as 

provided in this contract. Extended standby is not intended to 

compensate the Contractor on a one-to-one basis for all hours 

necessary to service and maintain the aircraft. 

C18.2 Relief Pilot:

A relief pilot is required. On crewmembers mandatory days 

off the contractor must provide a relief crew. Relief crew 

members need to arrive at the work site in advance of the 

scheduled duty period to ensure compliance with rest periods 

as provided in Section B.

C19 Schedule of Operations and Reaction Time 

The Government will schedule daily operations with the pilot. 

The Contractor's personnel must provide service, as directed by 

the Government, in one of the following categories: 

C19.1 Standby. Personnel must be on standby each day as 

scheduled and must be ready for takeoff/dispatch within 15 

minutes (or longer as authorized by the Government; e.g. flight 

planning purposes for long range dispatch) after the 

Government attempts to contact the Contractor's 

representative. 

C19.2 Alert. After standby Contractor personnel may be 

authorized to leave the immediate vicinity of the work site, but 

remain in an on call status subject to call back. When 

authorized to leave, they must maintain communications 

acceptable to the Government and must be ready for 

takeoff/dispatch within 60 minutes (or longer, if authorized by 

the Government) after the Government attempts to contact the 

Contractor's representative. Failure to return to service as 

required will result in loss of availability status and extended 

standby, as applicable. 

C19.3 Release From Duty. Contractor personnel may be 

released and considered to be off duty prior to lapse of their 

individual crew duty limitation period. Once released, they 

cannot be required to return to duty status that day and service 

will be recorded as fully available status, provided the COR/PI

has approved in advance release of the Contractor's 

personnel. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

C20 Maintenance During Availability Period

C20.1 The COR or PI may, at their discretion, approve 

Contractor requests to remove the aircraft from service to 

permit the Contractor to perform scheduled or unscheduled 

maintenance. The Government will continue to measure and 

pay for service availability throughout periods approved for 

maintenance. The COR/PI may require the Contractor to 

resume service within 60 minutes or any other agreed upon 

time period. Failure to do so would result in unavailability 

status.

C20.2 If the aircraft is not scheduled for service or service is 

unavailable, the aircraft may be removed from the operating 

base for maintenance, provided the Contractor: (1) Obtains the 

schedule of operations from the COR/PI, (2) returns the aircraft 

to service before the beginning of the next availability period, 

AND (3) uses the aircraft for maintenance test flights, or flight 

to and from maintenance facilities, only.

C20.3 The Contractor must immediately notify the COR and 

COTR of any change to any engine, propeller, flight control, 

major airframe component or other maintenance deficiency. 

The Contractor must also notify the COR and COTR of any 

major maintenance deficiency following an incident or 

accident and must describe the circumstances involved.

C21 Unavailability and Damages

C21.1 The Contractor will be considered to be unavailable 

when they are not in compliance with all contract 

requirements or are not capable of providing service as 

scheduled by the Government. Unavailability status will 

continue until the Contractor has notified the COR or PI, that 

they are available and the COR is satisfied that all the 

conditions below have been met. 

C21.1.2 The contractor may be required to demonstrate their 

availability by providing documented evidence to the COR 

and COTR that the deficiency has been corrected. Evidence 

may be in the form of pictures and/or aircraft record/logbook 

entries documenting the corrective action, including the date, 

signature and certificate number of the person clearing the 

deficiency. Depending on the magnitude of the deficiency, the 

COR and/or COTR may also require a physical inspection by 

an OAS inspector. 

C21.1.3 Once the documented evidence is approved by the 

COTR, the COR will consider the contractor available from 

the time the contractor notified the COR of their availability 

(C21). If the COTR requires additional actions from the 

contractor, the COR will consider the contractor available 

from the actual date that all deficiencies were corrected and 

approved by the COTR.

C21.2 During periods of Contractor unavailability, the CO

may obtain replacement services elsewhere and charge the 

Contractor for any resulting excess costs. The Contractor may 
SECTION C – CONTRACT TERMS AND CONDITIONS

48

be liable for any additional actual damages to the Government 

resulting from such failure to perform. 

C21.3 If the contractor is unable to be in compliance due to 

conditions beyond their control (i.e. AFF subscription service 

inoperable, etc.) contractor may not be considered 

unavailable. The contractor needs to notify the COR or PI of 

the situation immediately. 

MEASUREMENT AND PAYMENT 

C22 Daily Availability 

C22.1 Availability is measured in full days for the daily 

period of time (maximum of 14 hours) scheduled by the 

Government and provided by the Contractor. Payment for 

availability will be made as actual services are provided and 

paid at the rate and for the number of days set forth in Section 

A. Payment will be reduced for each hour, or portion thereof,

in accordance with the Unavailability Conversion Chart

Exhibit, when services are unavailable or when the aircraft has

been released for the Contractor’s benefit.

C22.2 The Government will measure extended standby in full 

hours and will round up to the next whole hour, not to exceed 

each crew member’s duty limitations specified in Section B. 

Payment for extended standby will be made at the prices set 

forth in Section A, and as measured above. If unavailability 

occurs, extended standby will be measured and paid only for 

full hours of service provided. 

C22.3 Contract Pricing 

Unit prices for daily availability and flight hours must be in 

whole dollars (see D4.2). If these unit prices are adjusted 

during the life of the contract, they will be adjusted to a whole 

dollar as follows: amounts of 50 cents or less will be rounded 

down and amounts of 51 cents or more will be rounded up. 

C23 Flight Time 

C23.1 Measurement of Flight Time. Flight Time will be 

measured when the aircraft moves under its own power for 

the purpose of flight and ends when the aircraft comes to rest 

after landing at an airport. 

C23.1.1 For purposes of this contract: “...moves under its 

own power for the purposes of flight...” is defined as the time 

at which the aircraft begins taxiing to the runway with the 

intent to takeoff. Start times are the time at which the aircraft 

leaves the pit or begins taxiing from the ramp on any 

government ordered flight. 

C23.1.2 For purposes of this contract: “...when the aircraft 

comes to rest after landing...” is defined as the time at which 

the aircraft comes to a stop for the purpose of parking and 

shutting down the engine. Taxi time and time spent hot 

loading or hot refueling is considered flight time. Engine 

cool 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

down time after the airplane comes to a stop for the purpose 

of parking is NOT flight time.

C23.1.3 Elapsed flight time will be measured in hours and 

tenths/hundredths of hours. 

C23.2 Payment for Flight Time. The Government will pay 

for all flights ordered by the COR or the authorized 

representative and flown by the Contractor at the rates set 

forth in Section A. The Government does not guarantee any 

minimum or maximum number of flight hours during this 

contract. 

C23.3 Flights Associated with Inspections. Flight time 

associated with the DOI OAS inspection(s) will be at the 

expense of the Contractor and will not be measured for 

payment. 

C23.4 Flights for Contractor's Benefit. The Government will 

not pay for flights benefiting the Contractor, such as flights 

for maintenance testing, for ferrying to and from maintenance 

facilities, flights required following an engine change, 

commercial charters, and flights solely for transporting 

Contractor's personnel.

C23.5 The COR may approve Contractor requests to perform 

a proficiency flight(s). The Government will continue to 

measure and pay for availability throughout periods approved 

for proficiency flights. All flight time incurred during 

proficiency flight(s) will be at Contractor expense. 

C23.6 When Mission Currency Training Flights (MCTF) are 

performed in accordance with Paragraph B13, all flight time 

incurred will be paid by the Government. All MCTF’s must 

be approved by the COR prior to the MCTF taking place. 

C23.7 Flight time will be paid for the initial mobilization and 

final demobilization as defined in paragraph C23.

C24 Mobilization/Demobilization 

The Government will reimburse the Contractor for availability, 

flight time and FSV mileage for mobilization and 

demobilization costs to and from the Assigned Work Location. 

C24.1 Availability. One-half day availability will be paid for 

days in which four (4) hours or less of flight occurs. Flight 

hours in excess of four (4) hours in any day will result in 

payment of the full daily availability. No Availability will be 

paid on days in which no flight occurs.

C24.2 Flight distance will be measured using the most direct 

route taken from low level en-route aeronautical charts. The 

net distance will be converted into hours of flight using the 

most economical cruise speed of the aircraft. The adjustment 

will be determined by multiplying the difference in distance 

(hours of flight) by the flight rate stipulated in Section A.
SECTION C – CONTRACT TERMS AND CONDITIONS

49

C24.3 Mobilization. Payment for availability, flight time and 

FSV mileage begins when the aircraft starts its mobilization 

flight from the Contractors Base of Operations or the Aircraft’s 

Point of Hire, whichever is less, to the Assigned Work Location 

and ends upon arrival at the Assigned Work Location 

(including airports, etc.). 

C24.4 Demobilization. Payment for availability, flight time 

and FSV mileage begins when the aircraft is released from the 

Assigned Work Location. Demobilization costs will be paid 

back to the original point-of-hire or the contractor’s base of 

operations, whichever is less, providing that is the aircraft’s 

immediate destination after release. 

C24.4.1 If the aircraft does not immediately return to the 

original point-of-hire or Base of Operations, demobilization 

costs will only be paid as they actually occur but shall not 

exceed the cost nor be further than the location used at time 

of hire. 

C24.5 Fuel service/support vehicle mileage will be measured 

using the most direct route taken from the House-hold Goods 

Carriers' Bureau Mileage Guide developed by Rand McNally 

and Company or MapQuest. 

C25 Additional Pay Items 

Claims for Additional Pay Items addressed herein and in 

Section A must be documented on the invoice for payment and 

supported by invoice(s) and/or document(s), as required below,

and in accordance with FAR 52.212-4 Alt I. The Government 

will not pay claims submitted with incomplete or missing 

supporting documentation. 

C25.1 Subsistence Allowance. The Contractor will NOT be 

paid for any subsistence allowance (lodging and/or meals) for 

any authorized crewmember’s overnight stay.

C25.1.2 The Government is not contractually obligated to 

provide miscellaneous food/drinks/refreshments for Contractor 

employees at fire locations. While some locations may provide 

food/drink/refreshments to fire crews, including Contractor 

personnel, this intermittent availability does not create an 

ongoing Government obligation to furnish at every 

site/location. 

C25.2 Additional Fuel Service Vehicle/SEAT Support 

Vehicles with Driver. A daily rate specified in Section A will 

be paid per day for travel and workdays as compensation for 

each Additional FSSV with driver. Extended standby does not 

apply. 

C25.3 Additional Driver/Loader When the Government orders 

an additional driver/loader and the Contractor accepts the order, 

all terms and conditions of the contract will apply to their use 

except as set forth below. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

C25.3.1 A Daily rate specified in Section A will be paid per 

day for travel and workdays as compensation for each 

additional driver/loader. Extended standby does not apply to 

the additional driver/loader. 

C25.4 If the Contractors aircraft is considered unavailable, the 

contractor may be required to continue to mix, test and load 

retardant into other contractor’s aircraft during the period of 

unavailability. In this instance, the contractor will be paid an 

additional daily fee as shown in Section A for each full day the 

aircraft is in unavailable status. This additional charge must be 

approved by the CO. This fee represents one person per day 

with support vehicle. A day is defined as the same for 

personnel and aircraft.

C25.5 Fuel Service Vehicle/SEAT Support Vehicles Mileage. 

The Contractor will be paid the rate per mile stipulated in 

Section A for an FSV/SSV meeting the requirements of this 

contract when it is dispatched to provide support to the aircraft. 

C25.5.1 Mileage will not be paid for transportation to and from 

lodging accommodations or meals. Use of a rental car for 

primary pilot and/or primary FSV driver is not authorized. 

C25.5.2 Transportation Costs Associated with Operating 

Away From the Contractor’s Base of Operations. When 

assigned to a base away from the contractor’s base of 

operations, the Contractor is required to provide for 

transportation of relief personnel, unless otherwise directed 

by the Government. 

Relief Crew members. The complement must be the same as 

required in Section A. 

Maintenance personnel and equipment required to 

accomplish scheduled maintenance, i.e. 50 and 100 hour 

inspections. 

C25.5.3 The Contractor must complete and submit the 

Transportation Worksheet Exhibit 9, attach supporting invoices 

identified above to the invoice for payment, and enter the total 

dollar amount as a line entry on the invoice for payment (SC 

pay item code). Claims that do not include these items or other 

documents necessary to verify incurred costs will be returned 

to the Contractor for proper completion and resubmission for 

payment.

C25.5.4 Unless approved in advance by the CO, payment for 

crew member exchanges is limited to one round trip for two 

crew members once every 12 days. Additional payment may 

be appropriate for circumstances such as personnel reaching 

flight, driving or duty time limits including agency imposed 

temporary flight or duty restrictions as specified in Section B. 

C25.5.5 Examples of acceptable expenses for relief crew are 

airline tickets; car rentals; privately owned vehicle 

(automobile) at the government FTR rate (currently .54 
SECTION C – CONTRACT TERMS AND CONDITIONS

50

cents); and Contractor aircraft and/or privately owned aircraft 

at the government FTR rate (currently $1.17 rate per statute 

mile), (see http://www.gsa.gov/portal/content/100715 for 

current Federal Travel Regulation rates). If wanting to utilize 

a chartered aircraft (aircraft rented for hire), authorization 

may be given only by the CO at the beginning of the Fire 

Season. The expense or charter resources must not exceed 

reasonable costs by common carrier. The Government will 

not reimburse the Contractor for salary and subsistence costs 

(lodging and meals). 

C25.6 Retardant Mixing and Loading. When ordered by the 

Government to mix, test and load water, retardants or 

suppressants from the contractor’s fuel service vehicle/trailer 

into other contractor’s aircraft, the contractor will be paid a 

per gallon flowage fee at the rate specified in Section A. This 

does not apply when government equipment is used to load 

aircraft. 

C25.7 Miscellaneous Contractor Costs. Miscellaneous 

unforeseeable costs that cannot be recovered through the 

contract payment rates and that are the direct result of ordered 

services away from the contractors base of operations may be 

paid at actual costs, when authorized in advance by the COR. 

Examples of such items are airport use costs (tie-downs), 

truck permits at ports-of-entry, and ATU’s (see B7.3.6). The 

Contractor must support any cost exceeding $75.00 with an 

itemized, paid invoice. These costs, when added to other 

invoiced costs for Additional Pay Items, cannot exceed the 

NTE price established in Section A. 

C25.8 Landing Fees. The Government will pay the Contractor 

for all landing fees the Contractor is required to pay. The 

Contractor must support any cost exceeding $75.00 with an 

itemized, paid invoice. These costs, when added to other 

invoiced costs for Additional Pay Items, cannot exceed the 

NTE price established in Section A. 

C25.9 Fire Suppressant Materials. The Government will 

furnish water, foam concentrates and retardants. 

C25.9.1 Aircraft shall be loaded to their maximum capacity 

consistent with safety requirements, type of fire suppressant 

materials, density altitude, and flying conditions. 

C25.9.2 Aborted Flights and Wasted Fire Suppressant 

Materials. No payment will be made for flights when a load of 

water or retardant mixture is accidentally or carelessly dropped 

on non-target areas. Additionally, the cost to the Government 

of the lost load of retardant may be charged to the Contractor 

and deducted from payments due. 

C25.9.2.1 Flight time will be paid by the Government and 

retardant will not be charged to the Contractor if a load is 

dropped to enhance aircraft performance in a bona fide 

emergency or to meet landing requirements. 

Contract No. 

On-Call Amphibious Scooping SEAT Flight Services 

C25.10 Fuel Supply Expense in the Lower 48 states. The 

Contractor is responsible for the cost of all fuel required for 

contract performance when in the Lower 48 states. 

When the Contractor is ordered to operate from an alternate 

base within the lower 48 states the Government will, at its 

option: 

C25.10.1 Direct the Contractor to transport required fuel with 

the fuel servicing vehicle, subject to payment for fuel servicing 

vehicle mileage, if so provided in the Section A.

C25.10.2 Furnish fuel and deduct from payment the fuel cost 

based upon commercial rates at the nearest point fuel is 

commercially available. 

C25.10.3 Direct the Contractor to obtain fuel from commercial 

sources at no additional cost to the Government.

C26 Government Miscellaneous Charges 

The Government will deduct payment for miscellaneous 

charges for goods or services furnished to the Contractor.

C27 Onboarding of Contractors After Initial Award(s) 

The Government reserves the right to announce a new 

competition (Onboarding) for the purpose of adding 

additional multiple award, indefinite delivery, indefinite 

quantity (IDIQ) contract holders. Onboarding procedures 

may be implemented at any time over the life of the contract 

(five years from date of initial award) by reopening the 

competition and utilizing the same basis of award established 

in the original solicitation 140D8020R0019. Bureau 

customers will initiate the need for additional contract holders 

by contacting the CO. The CO will then assess the need for 

additional support or whether current contract holders can 

satisfy the need. Should additional support be required, the 

CO will publicize a notice by modifying the original 

solicitation, and complete a new source selection. Contracts 

awarded through these Onboarding Procedures will include 

the same terms and conditions as those in the basic contract. 

Neither the overall period of performance nor the ceiling of 

the basic contract will be revised as a result of implementing 

the Onboarding procedures. 

C28 Exhibits

The following exhibits are enclosed and made part of this 

solicitation:

1 Alaska Supplement for Fixed Wing Airplanes

2 Recognized Airplane Mountain Training Flying 

Schools

3 High Visibility Paint Schemes

4 Training Program for Airtankers and Scoopers

5 Unacceptable Aircraft Lap Belt and Shoulder 

Harness Conditions

6 First Aid Kit and Survival Kit
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 51

On-Call Amphibious Scooping SEAT Flight Services 

7 Safety Management System (SMS) Plan/Safety 

Program

8 Airplane Approximate “Recommended Cruise” Fuel 

Consumption Rates

9 Scenario-based SEAT Training 

10 Civil Aircraft Certificate of Insurance 

11 Civil Aircraft Landing Permit 

12 Civil Aircraft Hold Harmless Agreement

13 Transportation Worksheet

14 Unavailability Conversion Chart

15 Exclusive Use Task Order Competition Procedures 

16 Add/Remove - Aircraft/Equipment Request Form

17 Aircraft Questionnaire

18 Aircraft Information Form

EXHIBIT 1

ALASKA SUPPLEMENT - Fixed Wing

The following provisions shall apply when operating in Alaska. All other provisions not expressly changed herein continue 

to apply. The reference numbers below for additional requirements correspond to the contract provision(s) numbering. 

This entire exhibit will only apply and be inspected for when operating in Alaska.

B2 Certifications

A Contractor from the lower 48 dispatched to Alaska needs to having Operations Specifications that permit Alaska 

operations.

B6. Aircraft Additional Equipment for Operations in Alaska

B6. Complete set of current aeronautical charts and navigation publications covering areas of operation within

Alaska and Canada when in transit.

B6.12 Personal tents and sleeping bags for the aircraft’s crew for use in field camp environments.

B25.1.1 Government Furnished Fuel – When Operating in Alaska

B25.1.1.1 Grades of Government-furnished fuel vary from location to location, and the Contractor shall use the grade 

available.

B25.1.1.2 The appropriate type of fuel (Avgas or Jet fuel), in one of the following grades, will be available at each location:

AVGAS JET FUEL

100 Jet A

100LL Jet A-50

Jet B

JP-4 or JP-5 or JP-8

SECTION C CONTRACT TERMS AND CONDITIONS

Operations in Alaska will be scheduled by the Government and paid by the Government in accordance with the contract 

Availability Requirements and Measurement and Payment Requirements contained in the contract. Additionally, the 

following will apply.

FAR 52.212-4 Contract Terms and Conditions – Commercial Items

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders

and rules and regulations applicable to its performance under this contract.

It is the Contractor’s responsibility to comply with the above, even though this solicitation may not address every individual 

item that the Contractor may encounter during performance. As a minimum the Contractor should carry and maintain 

aircraft insurance for operations in Alaska as would be required and to obtain visas for employees as would be applicable 

if required to enter Canada.

C9 Additional Aircraft Insurance. The Contractor must have aircraft insurance coverage for operating in Alaska.
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 52

On-Call Amphibious Scooping SEAT Flight Services 

C29 Flight Time

C29.5 Ferry flights through Canada

C29.5.1 Northbound flight time thru Canada shall be paid at the wet flight rate until the first enroute stop is required for 

fuel. The Contractor shall close out the OAS-23 Flight Use report at this time and enter fuel on board. (Contractor will be 

provided a credit for fuel on board, using the price per gallon contained in the contract) The Contractor shall begin a new 

OAS-23 Flight Use Report upon resuming flight through Canada. This flight time shall be at the dry flight rate specified 

in the schedule of items. The Contractor shall be reimbursed for fuel acquired upon submission of an itemized fuel receipt, 

that identifies the purchase location, type of fuel purchased, gallons purchased, price per gallon, and total cost. Conversion 

of Canadian currency to US currency shall be made at time of payment.

C29.5.2 Southbound flight time thru Canada shall be paid at the dry flight rate until the first enroute stop is required in the 

Conterminous Lower 48 States. The Contractor shall close out the invoice at this time, and enter total remaining 

Government fuel on board. (A deduction will be made for the remaining Government reimbursed fuel at this time) The 

Contractor shall begin a new invoice line upon resuming flight thru the Conterminous Lower 48 States. The Contractor 

shall be paid the wet flight rate from this point until such time as they are released from service.

C29.5.4 The cost of fuel purchased and provided by the Contractor in lieu of Government-furnished fuel while operating 

in Alaska will be reimbursed to the Contractor as provided below:

C29.5.5 The Contractor shall not charge any fuel acquired under this contract directly to the Government. All fuel not 

otherwise furnished by the Government must be purchased by or charged to the Contractor. The purchase must be approved 

by the Contracting Officer. Fuel related costs shall be recorded as a line entry (i.e., date, fuel charge, dollar amount, and

use-item code fuel charge [FC]), shall be used and shall be supported by paid legible, itemized invoices from the supplier. 

Certified true copies may be submitted in lieu of the original invoice. 

C29.5.6 Government-furnished fuel utilized by the Contractor in support of maintenance flights, repositioning aircraft, 

crew transportation, or any other flight for the convenience of the Contractor, will result in a deduction from the Contractor 

using the Contractor’s offered wet flight rate specified in Section A times the flight time for the Contractor’s benefit.

The Government will furnish, transport and store all aircraft fuel required at no expense to the Contractor. A fuel servicing 

vehicle and driver are not required. 

THE BELOW CONTRACT PROVISIONS ARE NOT APPLICABLE WHEN OPERATING IN ALASKA. 

B25 Fuel and Servicing Requirements – except the Contractor is responsible for furnishing and transporting to the 

assigned work location any and all required lubricating oil, parts and supplies necessary to operate and service the aircraft.

C12 Economic Price Adjustment – Fuel

C23.2 Fuel Supply Expense
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 53

On-Call Amphibious Scooping SEAT Flight Services 

Exhibit 2

Recognized Airplane Mountain Training Flying Schools 

The following two flight schools are recognized by the Government as “approved” mountain flying schools. Written proof 

of successful graduation from one of these schools will substitute for 100 hours of mountainous terrain experience. 

• Summit Aviation, Inc.

490 Gallatin Field Rd.

Belgrade, MT 59714

• McCall Mountain/Canyon Flying Seminars, LLC

P.O. Box 1175

McCall ID 83638

Other flight schools may be considered as approved by OAS if they can demonstrate mountain flying curriculum 

that includes a minimum of the following course material and flight proficiency demonstrations:

1. Mountain flying aircraft preflight.

2. Mountain weather understanding.

3. Flight/route planning.

4. Aircraft performance calculations.

5. Density altitude calculations.

6. High altitude takeoffs and landings.

7. Mountain flying techniques/confined space maneuvers.

8. Mountain flying aircraft performance issues.

9. Landing area selection parameters.

10. Flying in proximity to ridge lines, in canyons, over valleys.

11. High altitude issues and physiology.

12. Mountainous terrain navigation.

13. Minimum of 8 to 10 hours of actual mountain flying (in actual mountains).

14. Minimum of 14 hours of ground instruction.

15. School must meet all Federal Aviation Administration requirements for a pilot proficiency program.

16. School must be either a fixed-base operator (FBO) or in a partnership with an FBO.
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 54

On-Call Amphibious Scooping SEAT Flight Services 

Exhibit 3

High Visibility Paint Schemes for SEAT Aircraft

White: True White or Matterhorn White

PPG CA 8000 B07589 CAGBCX (Aerospace Div.)

Sherwin Williams SW-U00150

Omega “Mega Max” 9036 Gloss White

Rust-oleum 7792 – Gloss White

Air Tractor “Snow White” G8044 US Paint

Red: Orange/Red

PPG “Aero Union Red” CA 8000 I04121 CAGBCX (Aero Space Div)

Sherwin Williams U00304 (Bright Poppy) (Jet Glo)

Omega “Mega Max” 2030 (Bright Poppy)

NAPA (Martin Senour Prism Paint) RED #65-51026

Black: Gloss Black

PPG CA 8000 B00701 CAGBCX

Sherwin Williams Gloss Black

Sherwin Williams - (480) 967-5580 (Kathy Kopf)

PPG - (480) 756-6110 (Loral Rodricks)

Omega Mega Max & PPG (800) 783-8913 (Pat Trimm)

White and Red Paint Scheme 

OVERALL: The fuselage, wings, and tail surfaces must be painted white.

Identification panels: Wings

The wing surface, starting from the tip, inward a minimum of 4 ft to a maximum of 8 ft is to be orange/red, both wings, 

upper and lower surfaces, including leading and trailing edges. The remainder of the wing surface is to be white. **

Tanker numbers: Wings

Minimum of 24” black, block “Tanker Number” on the upper surface of the left wing and lower surface of the right wing, 

inboard of the red panels on the wing tips. These numbers should be as large as practicable to provide better readability.

Identification panels: Tail surfaces:

The horizontal stabilizer and elevator surfaces starting from the tip inward a minimum of 2 ft to a maximum of 4 ft is to 

be orange/red, both sides, upper and lower surfaces, including leading and trailing edges. The remainder of the horizontal 

stabilizer and elevator surfaces is to be white.

The vertical stabilizer and rudder surfaces starting from the top downward a minimum of 2 ft to a maximum of 4 ft are to 

be orange/red, both sides, including leading and trailing edges. The remainder of the vertical stabilizer and rudder is to be 

painted white, with the exception of the tanker number. 

Tanker Number:

The assigned tanker number must be painted on both sides of the vertical stabilizer/rudder in gloss black. The numbers 

must be as large as possible, but a minimum of 12 inches high with the format and spacing the same as aircraft “N” 

numbers. (Ref: 14 CFR Part 45.29.)

**Any additional trim stripes on the wings or tail surfaces must not exceed 6 inches in width. Any fuselage trim is to be 

the same colors as the trim on the wings. Any design of stripes on the fuselage may be applied to provide individuality; 

this will be at the owner’s option.
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 55

On-Call Amphibious Scooping SEAT Flight Services 

Note: Since these aircraft are not owned by the Federal firefighting agencies, the use of any agency logo is not approved. 

The use of the words “fire” or “fire suppression” may be approved. The National Single Engine Air Tanker Program 

Manager must give approval of these types of references, prior to being placed on the aircraft. Identification of the aircraft 

owner by either name or logo is approved but must be only on the fuselage or tail, not on the wing surface. 
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 56

On-Call Amphibious Scooping SEAT Flight Services 

Exhibit 3

High Visibility Paint Schemes for SEAT Aircraft (cont.)
SECTION C – CONTRACT TERMS AND CONDITIONS

Contract No. 57

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 4

Training Program Requirements for Airtankers and Scoopers

Safety, efficiency, and increased effectiveness while protecting natural resources is the driving force necessitating 

Contractors implement a company-based training program for personnel dispatched to fight wildland fires. This program 

will be similar to the training program 14 CFR 135 air carriers are required to have. For additional guidance while 

designing and implementing your training program, refer to 14 CFR 135, Subpart H, and Federal Aviation Administration 

(FAA) Order 8900.1, volume 3, chapter 19 (http://fsims.faa.gov). Due to the inherent differences between 14 CFR 135 

and 14 CFR 137 operators, much of what is required for a 135 operator is not applicable to a 137 operator; hence, your 

training program will not need all of the elements a 135 training program requires. 

Company training programs must have at least the following:

I. Written curriculums for each type aircraft/vehicle and personnel position.

A. Pilot training curriculum.

1. Initial.

2. Recurrent.

3. Mentoring

B. Fuel/support vehicle operator training curriculum.

1. Initial.

2. Recurrent.

II. Each initial and recurrent pilot training curriculum must have at least the following curriculum segments and

modules within each segment:

A. Basic indoctrination.

1. Duties and responsibilities

2. 14 CFR 91 and 137

3. Content of operation

manual

4. Content of Government

contract

5. A-200 Accident Review (IAT.gov) review and discuss

modules specific to make and model offered.

6. Standards for Airtanker Base Operations:

https://www.nwcg.gov/publications/508

7. Standards for Aerial Supervision:

https://www.nwcg.gov/sites/default/files/publications/pms505.p

df

B. Airman General

1. Weather

2. Mountain flying/low level

3. Airspace/air traffic control

4. Navigation – GPS

5. Communication – VHF FM

6. Flight following/automated flight following (AFF)

7. Agency ramp procedures

8. Flight and duty limitations

9. Hazardous materials

10. Crew resource management/single-pilot resource

management (CRM/SRM)

C. Aircraft Ground

1. Weight and balance

2. Flight planning

3. Performance

4. Engine and propeller

5. Major aircraft systems

6. Operating limitations

7. Normal and emergency procedures

8. Aircraft security
Contract No. 58

On-Call Amphibious Scooping SEAT Flight Services 

D. Emergency

1. Equipment/personal protective equipment (PPE)

2. First aid/survival

3. Emergency egress, water ditching and survival (when applicable)

4. Review of related accidents

5. Emergency procedures while Scooping

E. Flight

1. Preflight inspection

2. Mixing/loading retardant

(when applicable)

3. Starting

4. Taxi

5. Before takeoff checks

6. Takeoff

7. Climb

8. Slow flight and stalls

9. Mountain and low level

10. Drop procedures

11. Emergency dump

12. Inadvertent instrument meteorological condition (IMC)

13. Emergency procedures

14. Descent

15. Landing

16. Postflight

17.Fire Communications Procedures

18.Operations as a flight (2 or more aircraft)

19.Fire Traffic Area Procedures

20.Responsibility for Aircraft Separation

21.Lead Profiles- working with either a LEAD or ASM

22.Scooping operations

23.Asymmetrical Scoop identification and procedures

24.Loss of Directional Control while scooping

F. Qualification and checking.

1. Minimum pilot qualifications

2. Knowledge examinations

3. Company flight check

III. Each initial and recurrent fuel/support vehicle operator training curriculum must have at least the following

curriculum segments:

A. Basic indoctrination.

1. Duties and responsibilities

2. DOT regulations

3. Hazardous materials

4. Content of operation manual

5. Content of Government contract

B. Vehicle operation.

1. Daily inspection

2. Operation of batch mixing equipment

3. Operation of aircraft fueling equipment

C. Emergency.

1. Equipment/PPE

2. First aid

3. Spills

4. Fires
SECTION C – TERMS AND CONDITIONS

Contract No. 59

On-Call Amphibious Scooping SEAT Flight Services 

D. Qualification

1. Operator qualifications

2. Knowledge examinations

3. Company practical test

IV. All training must be documented in a training record kept for each person trained.

V. Completion standards must be established.

VI. Each instructor or supervisor who is responsible for conducting training or evaluation of personnel shall certify as to

the proficiency and knowledge of the personnel concerned upon completion of training and evaluating. That

certification must be made part of the personnel training record.

VII. Recurrent training and checking must be done within 12 calendar months of initial or previous recurrent training. If

training and checking is not accomplished within 12 calendar months, personnel must complete initial or

requalification training and checking. Any training and checking completed in the month before or the month after

it was due shall be considered completed in the month due.

VIII. Emergency water egress training only applies to pilots operating float equipped or amphibious airplanes. Recurrent

emergency water egress training is required every three years.

Training obtained from third party sources is acceptable; it must be documented and recorded in the pilots training record.
SECTION C – TERMS AND CONDITIONS

Contract No. 60

On-Call Amphibious Scooping SEAT Flight Services 

Training Program Requirements for Airtankers and Scoopers (continued)

IX. All training must be documented in a training record kept for each person trained.

X. Completion standards must be established.

XI. Each instructor or supervisor who is responsible for conducting training or evaluation of personnel shall certify

as to the proficiency and knowledge of the personnel concerned upon completion of training and evaluating. That

certification must be made part of the personnel training record.

XII. Recurrent training and checking must be done within 12 calendar months of initial or previous recurrent training.

If training and checking is not accomplished within 12 calendar months, personnel must complete initial or

requalification training and checking. Any training and checking completed in the month before or the month

after it was due shall be considered completed in the month due.

XIII. Emergency water egress training only applies to pilots operating float equipped or amphibious airplanes.

Recurrent emergency water egress training is required every three years.

XIV. Training obtained from third party sources is acceptable; it must be documented and recorded in the pilots training

record.
SECTION C – TERMS AND CONDITIONS

Contract No. 61

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 5

UNACCEPTABLE AIRCRAFT LAP BELT AND SHOULDER HARNESS CONDITIONS

Item Unacceptable Conditions

Webbing

1. Frayed: 5 percent or more

2. Torn

3. Crushed

4. Swelling: twice the thickness of original web or if difficult to

operate through hardware

5. Creased: no structural damage allowed

6. Sun deterioration: severe fading, brittleness, discoloration, and

stiffness

Hardware

1. Inoperable buckle or other hardware

2. Nylon bushing at shoulder-harness-to-lap-belt connection missing

or damaged

3. Fabricated bushings or tie wraps used as bushings

4. Rust/corrosion: only minor surface rust/corrosion allowed

5. Wear: wear beyond normal use

Stitches

1. Broken or missing

2. Severe fading or discoloring

3. Inconsistent pattern

TSO Tags (see 

14 CFR 

21.607)

1. Missing

2. Illegible

Age

Belts/fabric over 10 years from date of manufacture will be closely 

inspected for possible damage from exposure to the elements, but 

do not have to be replaced if they can be determined to be in 

serviceable condition.
SECTION C – TERMS AND CONDITIONS

Contract No. 62

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 6

FIRST AID AND SURVIVAL KITS

These are the minimum required items for special use activities.

Minimum First Aid Kit Items

Each kit must be in a dust-proof and moisture-proof container.

The kit must be readily accessible to the pilot and passengers.

Passenger Seats Passenger Seats

Item 0-9 10-50

Adhesive bandage strips, (3 inches long) 8 16

Antiseptic or alcohol wipes (packets) 10 20

Bandage compresses, 4 inches (aka “field dressing”) 4 8

Triangular bandage, 40 inches (sling) 2 4

Roller bandage, 4 inches x 4.5 yards (gauze) 2 4

Adhesive tape, 1 inch x 5 yards (standard roll) 1 2

Bandage scissors 1 1

Body fluids barrier kit: 1 1

2 pair nitrile or nonlatex surgical gloves 1 protective gown

1 face shield 2 antiseptic towelettes

1 mouth-to-mouth barrier 1 biohazard disposable bag

Note: Splints are recommended if space permits.

Minimum Aircraft Survival Kit Items

• Fire starter (can be two boxes of matches in waterproof containers, “metal match” etc.)

• Magnesium fire starter

• Signal mirror

• Whistle

• One knife (includes “multi-tools” with knives)

• Wire saw, axe, hatchet, or machete

• Nylon rope or parachute cord (50 feet, minimum 1/8 inch [3mm] thick)

• Collapsible water container (Sealing clear plastic bag(s))

• Water purification tablets

• Water (one quart per occupant required except when operating over areas without adequate drinking water)

• Food (2 days emergency rations per occupant, with a caloric value of 1,000 calories per day

• At least one of the following will be in the aircraft:

• Automated flight following system

• Satellite phone

• 406 MHz personal locator beacon (PLB) with GPS or aircraft-mounted 406 MHz ELT

• Handheld UHF or VHF radio

Alaska Specific

Rations for each occupant to sustain life for one week

One Axe or hatchet 

An assortment of fishing tackle such as hooks, flies, lines, sinkers, etc.

One mosquito head net for each occupant

Two small signaling devices such as colored smoke bombs, railroad fuses, or Very pistol shells, in sealed metal containers;

Laser rescue light

Signal flares (6 each) (non-marine signal flares)

Mosquito repellent containing minimum 40% DEET

Personal Locator Beacon (PLB) Note: Required only if aircraft ELT requires tools to be removed.

October 15 to April 1

Pair of snowshoes (1)

One sleeping bag (1)

Wool blanket or equivalent for each occupant over 4 years of age (1)

Note: A handheld 760-channel VHF transceiver radio is recommended. It should be attached, or immediately accessible, to a 

crewmember rather than placed in the aircraft survival kit.

See the following ALSE link for other recommended survival kit items.

https://www.doi.gov/sites/doi.gov/files/uploads/interagency_alse_handbook_v2.8.pdf
SECTION C – TERMS AND CONDITIONS

Contract No. 63

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 7

SAFETY MANAGEMENT SYSTEM (SMS) COMPONENTS QUESTIONAIRE AND ACCIDENT HISTORY 

The Department of the Interior aviation program views Safety Management Systems (SMS) as a critical element for contract

evaluation. This exhibit seeks to identify effective and safe aviation operations of a submitter that include implemented policies and 

practices that support your SMS. These components should be fully integrated into the daily activities of a company. A complete

response is required to accurately assess your organization’s level of implementation and effectiveness.

Safety Management System Components

The Department of the Interior uses a SMS approach to aviation operations which includes safety management policy, safety risk 

management, safety assurance and safety promotion. The offeror must provide sufficient evidence of implementation for each SMS 

element listed (below). Include both evidence of implemented policies and records that indicate the SMS is actively functioning. 

Proposals are evaluated based on the evidence provided and the results that were achieved from the activities that were performed. 

Responses shall include the exhibit reference number. Blank forms do not suffice as evidence of policy or records of practice.

Companies of different sizes and complexities may approach a SMS in a variety of ways. As such, there may be many significant 

differences among various operators. Each Offeror should address each of the Safety Policies and Objectives below by providing 

evidence shows how they define and address the key safety objectives. 

Example: For reference number 1, “Provide Evidence that there is an appointed safety manager that is responsible for the effective 

administration of the SMS” a submission could include a copy of the offeror’s policy appointing a safety manager and defined duties 

for the administration of the SMS, a letter or record showing the individual appointed.

Example: For reference number 2 “Provide evidence that the offeror clearly defines key duties, authorities and accountabilities” a 

submission could include offeror policies identifying the key duties, authorities and accountabilities of key offeror positions and copies 

of letters or records assigning individuals in those duties. 

The Federal Aviation Administration (FAA) AC120.92A and AC12.92B along with the International Standard for Business Aircraft 

Operations (IS-BAO) can provide expanded explanations and examples of the standards below. Reference Number FAA Component Number IS-BAO Element

Safety Policy and Objectives

Key Safety Personnel and Commitment

1 1.3 3.1.3.1 Provide Evidence that there is an appointed safety manager that is responsible for the 

effective administration of the SMS. 

2 1 7.1.1 Provide evidence that the offeror clearly defines key duties, authorities and 

accountabilities on their SMS functions.

3 1 3.1.1.1 Provide evidence of a strong organizational commitment and clear statement about the 

provision of necessary resources for the SMS.

Evidence in items 1-3 might consist of duty appointment letters, key safety duty 

descriptions, organizational structures, and policy that demonstrates that the 

accountable executive has identified or appointed the structure and key safety 

personnel and that they are actively involved in the SMS program.

Offeror Operations Manual

4 1 6.1.1 Provide evidence that Operations Manual contains a flight operations and aircraft 

maintenance policy.

5 1 6.2.1 Provide evidence the Operations Manual contains operational control system and 

standing operating procedures (SOP).

6 1 6.1.1 Provide evidence that the Operations Manual is approved by the appointed accountable 

executive.

7 1 6.1.1 Provide evidence that the Operations Manual is amended or revised as necessary to 

ensure that the information contained in it is kept up to date.
SECTION C – TERMS AND CONDITIONS

Contract No. 64

On-Call Amphibious Scooping SEAT Flight Services Reference Number FAA Component Number IS-BAO Element

Safety Policy and Objectives

Evidence in this section will include documented Operations manuals, SOPs, and 

procedures that describe how flight crews and maintenance personnel conduct flight 

and maintenance activities meet organizational expectations and objectives.

Emergency Response Plan

8 2 3.1.4.1 Provide evidence that the offeror has established a plan to respond to an accident or 

emergency. 

9 1.4 4.1.1 Provide evidence that the offeror has provided duties and training for those who have 

a role in the emergency response plan.

10 1.4 4.1.1 Provide evidence that the emergency response plan is exercised at a minimum of 

annually to evaluate effectiveness and that results are recorded. 

Evidence in this section might consist of documented and implemented plan that the 

offeror will follow in the event of an accident, incident or operational emergency to 

mitigate the effects, of these events. Provide training records on the plan, how it was 

exercised, and updated it based on recorded results of using or exercising the plan.

Safety Risk Management

11 2 3.2.1.1 Provide evidence that the Offeror developed and maintains a formal process to identify 

and track hazards including risk Analysis (Exposure), Risk Assessment (Severity and 

likelihood), Decision Making (Mitigations), Validation of Control (Controls effective).

12 2 3.2.1.1 Provide evidence that the offeror has a voluntary or mandatory hazard/threat reporting 

program.

13 2 3.2.1.1 Provide evidence that the offeror has a policy to conduct operational risk assessment 

and or use a flight risk assessment tool, customized and appropriate for their operation. 

14 2 3.1.2.1 Provide evidence that there is a process to mitigate high scoring risk assessments or 

obtain and record approval of the offeror’s management when it exceeds a 

predetermined level.

Evidence in this section will demonstrate the developed processes to understand the 

critical characteristics of the offeror systems and operational environment and apply 

this knowledge to identify hazards, analyze and assess risk, and design risk controls. 

Process should include: System description and task analysis, Hazard identification, 

Safety risk analysis, Safety risk assessment, and Safety risk control and mitigation. 

Mitigation and control processes might include a hazard/threat safety reporting system, 

a flight risk assessment tool and a documented method to for management to approve 

risk assessments that reach a predetermined level.

Safety Assurance

15 3.1 3.3.1.1 Provide evidence that the offeror has a policy or process to verify safety performance 

in reference to the offeror’s performance indicators. 

16 3.2 3.3.2 Provide evidence that the offeror maintains a process to identify risks associated with 

change to the offeror’s structure or service. 

17 3.1 3.3.3 Provided evidence that the offeror has a system or policy to monitor and assess its SMS 

processes to maintain or continuously improve the overall effectiveness of the SMS.

Evidence in this section will show documented processes that establish benchmarks 

and safety measurement, identifying risks to organizational changes or new systems 

and the process of management of change, and how safety risk controls are effective.

Compliance Monitoring

18 3.1 3.5 Provide evidence that the offeror has established audits or assessments (both internal 

and external) at determined intervals to ensure that their implemented SMS 

components, are being followed in daily operations.

19 3 3.5 Provide evidence that there is a policy and practice to document audits. 

20 13 3.5 Provide evidence of a policy or process to develop an Action Plan (AP) from the audits.
SECTION C – TERMS AND CONDITIONS

Contract No. 65

On-Call Amphibious Scooping SEAT Flight Services Reference Number FAA Component Number IS-BAO Element

Safety Policy and Objectives

Evidence in this section will demonstrate that the organization has a process to perform 

regularly scheduled audits, both internal and externally conducted, that they are 

documented, and that audit findings are analyzed and included in a corrective action 

plan.

Safety Promotion

21 4 3.4 Provide evidence that the offeror established and maintains a formal means for safety 

communication that promotes the SMS and conveys safety-critical information such as 

safety bulletins or lessons learned.

22 4 3.4 Provide evidence of lessons-learned developed from an incident and shared with the 

offeror personnel?

23 Provide evidence of a Safety Award system in place and in practice.

Evidence provided for this section will included a documented process to communicate 

safety critical outputs of the SMS, rationale behind controls, preventative or corrective 

actions. And insure company awareness of the SMS objective to its employees. Items 

might include lessons learned, impact and safety awards and other programs to provide 

safety promotion.

Training Programs

24 4 8.1 Provide evidence that the offeror has a training program that ensures personnel are 

trained and competent to perform their assigned duties including ground crews and 

aircrews.

25 4 3.4.1 Provide evidence that there is a documented training plan for initial and recurrent SMS 

training.

Evidence in this section will consist of documented process and or controls to ensure 

employees are trained and competent to perform their assigned duties. Training 

programs should ensure that each employee is trained on the SMS program and their 

responsibilities. 

Crew Member Qualifications

26 17 8.5 Provide evidence that the offeror has a program to establish and maintain records for 

required certificates, medical category, required training, and proficiency checks. 

Evidence in this section will show a process to ensure that crewmembers and other 

personnel are current on their required certificates, medical exams, and other required 

training and proficiency checks. 

Maintenance Personnel Qualifications

27 1 15.1 Provide evidence of a process to ensure that the offeror aircraft maintenance/servicing 

personal are certificated by the FAA.

28 1 15.2.3 Provide evidence of a process that ensures maintenance personnel are trained and 

approved by the offeror to conduct specific maintenance.

Evidence in this section will show a process to ensure that mechanics and other 

maintenance personnel are current on their required FAA certificates, medical exams, 

and other required training and recurrent training, and that they are trained to conduct 

specific maintenance. 

Maintenance Control System

29 1 15.1 Provide evidence that the offeror has a maintenance control system that is appropriate 

to the type and number of aircraft operated and the manner in which maintenance is 

conducted.

30 1 15.1 Provide evidence that the offeror operations manual includes procedures to obtain and 

qualify aircraft maintenance services when away from home base to ensure service is 

performed by qualified personnel.

31
SECTION C – TERMS AND CONDITIONS

Contract No. 66

On-Call Amphibious Scooping SEAT Flight Services Reference Number FAA Component Number IS-BAO Element

Safety Policy and Objectives

Evidence in this section document a process on how the offer will conduct 

maintenance, manage aircraft records, preventative maintenance, deferred maintenance 

items or discrepancy management, technical dispatch, parts inventory and ordering, 

material control, tool calibration, maintenance arrangements, and maintenance safety 

programs.

Accident History and Hours

32 N/

A

N/A Total number of manned and unmanned flight hours (separately) separating fixed-wing 

and rotary-wing aircraft regardless of make and model flown by the organization up 

to/during the past five calendar years (commencing from the solicitation date). Include 

any accidents or incidents as determined by the NTSB that met the “substantial 

damage” criteria as defined within 49 CFR 830.2. If the accident was reported to the 

NTSB and it was downgraded to an incident, you must provide evidence from the 

NTSB. 
SECTION C – TERMS AND CONDITIONS

Contract No. 67

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 8

Airplane Approximate “Recommended Cruise” Fuel Consumption Rates

AIRCRAFT GAL/HOUR

AIR TRACTOR

AT-802-65..............................................82T

AT-802-67..............................................86T

AT-802-67F..................................90T

AT-802-331............................................80T

BEECH

Baron 55/58.............................................. 29

Baron 58P................................................. 35

18/45 ........................................................ 35

King Air 90 (Series) ...............................70T

King Air 100 ..........................................80T

King Air 200 ..........................................93T

King Air 300 ..........................................89T

Mentor T-34 ............................................. 14

Mini Liner 99 .........................................85T

Queenair................................................... 43

T-Bone B-50............................................. 45

Duke......................................................... 38

Queenair 80 .............................................. 34

Bonanza 33/35/36..................................... 14

BELLANCA

Citabria/Scout............................................. 9

BOEING

727 ..................................................... 1000T

DC-3T ..................................................150T

DC-3........................................................ .93

DC-9....................................................700T

BOMBARDIER

CL-215 ................................................... 150

CL-215T...............................................237T

CL-415 .................................................237T

BRITTEN-NORMAN

Islander..................................................... 30

CESSNA

L-19.......................................................... 11

172 ............................................................. 9

180 ........................................................... 14

182 ........................................................... 12

182RG...................................................... 14

185 ........................................................... 16

188 ........................................................... 12

206/207 .................................................... 16

T206/207 .................................................. 18

210 ........................................................... 16

T210 ......................................................... 18

320 ........................................................... 28

310 ........................................................... 32

T310 ......................................................... 34

337 ........................................................... 24

T337 ......................................................... 26

401 ........................................................... 28

402 ........................................................... 36

404 ........................................................... 46

411 ........................................................... 34

414 ........................................................... 36

421 ........................................................... 46

340 ........................................................... 36

425 .........................................................56T

441 .........................................................52T

Citation I ..............................................140T

Citation II, III .......................................160T

208 Caravan I.........................................53T

AIRCRAFT GAL/HOUR

CASA

Aviocar 212 ..........................................105T

CONSOLIDATED

Convair 580/600 ...................................338T

DE HAVILLAND

Beaver ...................................................... 30

DH-6 Twin Otter ....................................82T

Beaver T.................................................40T

DH-7.....................................................234T

DH-8.....................................................183T

DORNIER

DO-228...................................................90T

EMBRAER

PW 115 (1600) .....................................159T

FALCON

10..........................................................175T

20..........................................................240T

50..........................................................300T

FAIRCHILD

Porter......................................................44T

F-27 ......................................................288T

SF 340 ..................................................161T

GRUMMAN

S2F ........................................................... 75

Goose........................................................ 50

Goose T ..................................................80T

Mohawk................................................180T

Albatross................................................. 160

G-I........................................................288T

G-II.......................................................529T

G-III......................................................370T

HELIO

Courier..................................................... 20

Stallion ................................................ 44T

ISRAEL

1121/1123/1124................................... 190T

LOCKHEED

P-3/C-130/Electra 188 ........................ 661T

Jetstar................................................... 374T

LEAR JET

25..........................................................220T

35/36.....................................................185T

55..........................................................200T

MAULE

M4-5........................................................... 9

M7 ............................................................ 13

AIRCRAFT GAL/HOUR

MITSUBISHI

MU-2 ......................................................77T

MOONEY

Exec..........................................................10

NOMAD

22B/24A .................................................53T

NORTH AMERICAN

AT-6 .........................................................18

T-28 ..........................................................80

QUEST

Kodiak K100...........................................47T

PILATUS

PC-12......................................................77T

PIPER

Super Cub PA-18........................................9

Pawnee PA-25 ..........................................13

Arrow PA-28R..........................................10

Cherokee PA-28-140/161 ...........................8

Cherokee 6 PA-32.....................................14

Aztec PA-23 .............................................27

Comanche PA-24......................................15

Navajo PA-31 ...........................................32

Cheyenne PA-31T...................................77T

Cheyenne II PA-42T...............................74T

Aerostar 600/601/602P/700P ....................33

Cheyenne III PA-42T............................110T

Chieftan PA-31-350..................................34

Lance PA-32-300......................................16

Seneca II/III PA-34...................................20

Mojave PA-31P ........................................39

Malibu PA-46 ...........................................15

PA-42-1000 400LS.................................75T

QUEST

Kodiak.................................................... 47T

ROCKWELL (Gulfstream)

680............................................................40

500............................................................34

690A/B ...................................................80T

Sabreliner..............................................200T

560...........................................................33

840..........................................................65T

900..........................................................55T

1000........................................................57T

SWEARINGEN

Merlin II, III SA 226/7............................78T

SHORT

Skyvan ....................................................85T

VOLPAR

TurboLiner..............................................74T

VULCANAIR

P68C.........................................................20

P68TC.......................................................24

“T” after the gallons indicated turbine fuel. 

Everything else is AVGAS.
SECTION C – TERMS AND CONDITIONS

Contract No. 68

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 9

Scenario Based SEAT training (Required as part of initial qualification for pilots to qualify under B 10.2.7.2)

Scenario 1: Low level flight in loaded aircraft (contract configured), including delivery of water. 

Hours Flown Scenario 1 (maximum of 5)

Vendor description of scenario 1 conditions (aircraft type, aircraft configuration, weather, location)

Aircraft Type

Gallons Dropped 

Location (Airport ID or Lat./Long.)

Scenario Description

After Action Review scenario 1: 
SECTION C – TERMS AND CONDITIONS

Contract No. 69

On-Call Amphibious Scooping SEAT Flight Services 

Scenario 2: Same configuration as Scenario 1, must include delivery of multiple loads of water utilizing 

aerial firefighting techniques (outlined in contract required computer based training programs)

Hours Flown Scenario 2 (maximum of 10)

Vendor description of scenario 2 conditions (aircraft type, aircraft configuration, weather, location)

Aircraft Type

Gallons Dropped 

Location (Airport ID or Lat./Long.)

Scenario Description

After Action Review scenario 2: 
SECTION C – TERMS AND CONDITIONS

Contract No. 70

On-Call Amphibious Scooping SEAT Flight Services 

Scenario 3: Same conditions as Scenario 2, must include simulated IA, simulated fire environment (FTA), 

emergency drops and be conducted in mountainous terrain .

Hours Flown Scenario 3 (minimum of 10) 

*total hours all scenarios must meet B10.2.7.2 (e)

Vendor description of scenario 3 conditions (aircraft type, aircraft configuration, weather, location)

Aircraft Type

Gallons Dropped 

Number of drops 

Location (Airport ID or Lat./Long.)

If multiple sites were used provide details in AAR field 

Scenario Description

After Action Review scenario 3: 
SECTION C – TERMS AND CONDITIONS

Contract No. 71

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 10

CIVIL AIRCRAFT CERTIFICATE OF INSURANCE, DD FORM 2400

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2400.pdf

EXHIBIT 11

CIVIL AIRCRAFT LANDING PERMIT, DD FORM 2401

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2401.pdf

EXHIBIT 12

CIVIL AIRCRAFT HOLD HARMLESS AGREEMENT, DD FORM 2402

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2402.pdf
SECTION C – TERMS AND CONDITIONS

Contract No. 72

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 13

TRANSPORTATION WORKSHEET

When assigned to an alternate base away from the Designated Base, the Contractor will be paid for actual necessary and 

reasonable costs associated with transporting authorized personnel. The Contractor is responsible for advising the on-site 

Government representative(s) of the anticipated cost associated with transporting relief (and/or maintenance) personnel to 

the alternate base prior to the relief exchange. Claims must be supported by itemized invoices. 

See contract clause “Transportation Costs Associated with Operating Away From the Designated Base” for detailed 

information

DATE ALTERNATE BASE LOCATION

Relief Exchange – Involved Crew Member(s)

 Pilot

Name

 Fuel Servicing Vehicle Driver

Name

 Mechanic (If required by contract)

Name

Scheduled Maintenance

 Mechanic

Name

 Other

Name

Maintenance Accomplished Reason for providing additional personnel

ITEMIZATION OF COSTS – Invoices and/or receipts are attached (copies are acceptable)

Airline Transportation Name $

Airline Transportation Name $

Charter Aircraft 

Invoice to include aircraft make/model, flight time, hourly rate, 

passengers, and departure/destination location, date and time $

Rental Car $

Rental Car Fuel $

POV

Total Mileage From To

$

Other (explain) $

$

$

$

$

Total ACTUAL Cost $

Yes, the COR was notified of the anticipated cost for this alternate base transportation 

expense prior to mobilization of the relief personnel

Contractor Representative Signature

Date
SECTION C – TERMS AND CONDITIONS

Contract No. 73

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 14

UNAVAILABILITY CONVERSION CHART 

HOURS

UNAVAILABLE

UNITS OF

AVAILABILITY

RECORDED AS:

UNITS OF

UNAVAILABILITY

RECORDED AS:

0 1.00 0.00

1 .93 .07

2 .86 .14

3 .79 .21

4 .71 .29

5 .64 .36

6 .57 .43

7 .50 .50

8 .43 .57

9 .36 .64

10 .29 .71

11 .21 .79

12 .14 .86

13 .07 .93

14 0.00 1.00
SECTION C – TERMS AND CONDITIONS

Contract No. 74

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 15

EXCLUSIVE USE TASK ORDER COMPETITION PROCEDURES

(a) The purpose of this exhibit is to describe the process for competing Task Orders (TOs). After award of the IDIQ

contracts, the Government may issue a Task Order Request for Proposals (TORP). This competition will be limited to

the IDIQ contract holders. When submitting pricing for TORP requests, vendors will be permitted to provide discounts

from their IDIQ pricing.

(b) Task Orders may include options.

(c) The TORP may require parent contract holders to provide additional pricing and/or technical information.

(d) Unless a TO requirement meets one of the exemptions listed in FAR 16.505 (b)(2), it will be considered a competitive

requirement. Furthermore, each requirement will be considered full and open competition, regardless of dollar value in

accordance with the IDIQ contracts.

(e) Unless noted otherwise in the TORP letter from the CO, the time frame for receipt of proposals is 15 calendar days.

(f) The Government reserves the right to not award any order(s) after requesting a TORP proposal. Regardless of

whether an order is awarded or not, the Government shall not be responsible for the any costs incurred in

preparation of the TORP response.

(g) The ordering office reserves the right to negotiate with TORP offerors.

(h) All TOs will be issued as FFP or FFP per unit of service IAW IDIQ contracts and based on the pricing offered

in response to the TORP.

(i) . Each TORP request will specify the evaluation criteria and relative order of importance for that particular

request.
SECTION C – TERMS AND CONDITIONS

Contract No. 75

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 16

ADD/REMOVE - AIRCRAFT/EQUIPMENT REQUEST FORM 

BLM ON CALL SEAT CONTRACT

Contractor Name

Contractor Telephone Number

Name of Contractor’s representative making this request

Date and Signature of Above

BLM Contract Number

REMOVE – Aircraft Make, Model and Series

REMOVE – Equipment

ADD - Check the appropriate request below:

 Same Aircraft Make, Model and Series Different Aircraft Make, Model and Series

 (Must include pricing information on following pages)

 Equipment (To Existing Contract Aircraft)

FAA N Number

Reason for addition/deletion

If adding aircraft, attach a copy of the Aircraft Questionnaire (Exhibit 17) and Aircraft Information Form (Exhibit 

18) as appropriate that shows the aircraft to be added to the contract and documents per B5 through B7.

If adding aircraft, confirm by checking the box to the right and provide data to support that the 

aircraft is of equal or greater performance capability (must demonstrate aircraft is of the same 

make, model and series) as the aircraft originally awarded

Any other comments or 

pertinent information

Submit form and applicable attachments to:

Chris Bothwell Email: christopher_bothwell@ibc.doi.gov

DOI, Boise Acquisition Branch FAX: 208-433-5032

300 E. Mallard Drive, Suite 200

Boise, ID 83706-3991
SECTION C – TERMS AND CONDITIONS

Contract No. 76

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 17

AIRCRAFT QUESTIONNAIRE

You may recreate this form but it must include all the information listed 

This Questionnaire completely and accurately completed will be used to determine your aircraft payload capability.

REPRODUCE AND SUBMIT FOR EACH AIRCRAFT OFFERED - COMPLETE SHADED BLOCKS 

Minimum Aircraft Requirements:

Must have a Standard and/or Restricted Airworthiness Certificate.

Aircraft certified under 14 CFR 23 or 25.

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the current 

type certificate holder or supplemental type certificate holder.

Minimum 1600 Shaft Horsepower 

VFR, Day Only

Tank capacity of 799 US gallons.

Aircraft capable of dispensing both water and fire retardant

Endurance of 2 hours and 30 minutes, 600 gallons of water, 200 lb pilot at 3,000’ PA 25 degrees Celsius.

Capable of operating from 5,000 ft. gravel runway at @ 3,000ft PA and 25C with an empty tank. 

Cruise airspeed of at least 140 kts true airspeed at 7,000 ft. PA and 30o Celsius, empty tank

 Aircraft must have the IAB approved or Interim approved gate installed on the aircraft at the time of inspection

 All firefighting equipment must be available or installed at the time of inspection.

Aircraft Make and Model FAA Registration # Serial # Cruise Airspeed

Tanker Number(s) If assigned Fire Gate Model Engine Installed

Aircraft Equipped Weight (Your aircraft weight & balance report & equipment list 

will be used to substantiate this weight – see note 1. below)

Currently Installed Aircraft Equipment to be Removed to 

Achieve Offered Payload Below (If none, indicate NONE)

Equipment to be Added to Meet the Aircraft Specifications 

Requirements (If none, indicate NONE)

EQUIPMENT ITEM WEIGHT EQUIPMENT ITEM WEIGHT

ENTER YOUR PROPOSED AIRCRAFT PAYLOAD (The aircraft make, model and payload that we confirm 

with you will be made a part of your offer and will be binding if your offer is accepted for award

NOTE 1. By signing below, I acknowledge that I have included the following documentation to support the minimum aircraft 

requirements in Sections A and B:

(1) Current aircraft weight and balance report, as specified in Section B32 Weight and Balance.

(2) Aircraft Equipment List certified accurate at the time of weighing and any revisions to the list

(3) Applicable Performance Charts

(4) Calculations used to show the performance characteristics of the aircraft. Calculations must include weight of

aircraft in contract configuration, pilot, and fuel as identified in Section A. (using 6.7 lbs. per gal. for fuel weight

and 8.3 lbs. per gal for water weight)

(5) 14 CFR Part 137 Certificate

Failure to include the above information, will affect the evaluation you receive for your aircraft. 3. By signing below, I certify 

to the best of my knowledge that the above information is accurate.

Name and Signature of Representative Completing this Form Date

OFFEROR’S NAME
SECTION C – TERMS AND CONDITIONS

Contract No. 77

On-Call Amphibious Scooping SEAT Flight Services 

EXHIBIT 18

AIRCRAFT INFORMATION FORM

REPRODUCE AND SUMBIT FOR EACH AIRCRAFT OFFERED

Offeror’s Name:

Aircraft Make and Model: Aircraft Tail Number: Tanker Number:

Cruise airspeed (7,000' PA and 30oC)

Payload

(with 200 lb. pilot and 2.5 hours of fuel at 3,000' PA and 25oC) 

Operating from a 5,000’ gravel runway at 3,000’ PA and 25oC Yes No 

Aircraft certified under 14 CFR 23 or 25 Yes No

Approved for Alaska operations Yes No

Describe any enhancements your aircraft may have.

This Table completely and accurately completed will be used to determine your aircraft payload capability.

Payload Calculations Description Example Proposed 

Aircraft

Maximum Takeoff 

Weight (MTOW) at 3,000’ and 25° C per Aircraft Flight Manual (AFM). 16,000

Empty Weight Basic Empty Weight of Aircraft per current (within 60 

months) aircraft weight report. 6800

Weight of Equipment to 

be added

Equipment to be added to meet the requirements of this 

contract (e.g., approved gate, required avionics, first aid kit).

+450 (approved gate and

1 FM radio)

Weight of Equipment to 

be removed

Equipment to be removed to achieve offered payload (e.g. 

spray equipment, on-board injection equipment). -200 (spray equipment)

Computed Empty Weight 

in Contract Configuration

Empty Weight in current configuration plus and/or minus 

equipment to be added or removed for contract compliance. 6800+450-200=7050

Fuel (2.5 hrs @ 6.7 

lbs/gal)

Per Exhibit 6

• AT-802-65 = 82T gal/hr

• AT-802-67 = 86T gal/hr

• AT-802-67F = 90T

• AT-802-331 = 80T gal/hr

2.5x6.7x86=1,440.5 lbs.

Pilot 200 lbs 200 200

Basic Operating Weight 

(BOW) with required 

fuel

Computed Empty Weight plus 2.5 hrs fuel and pilot per 

contract specifications 7050+864.3+200=8114.3

Proposed Aircraft 

Payload in Contract 

Configuration

MTOW - BOW 16,000-8114.3 = 7885.7

ENTER YOUR PROPOSED AIRCRAFT PAYLOAD (The aircraft make, model and payload that we 

confirm with you will be made a part of your offer and will be binding if your offer is accepted for award.)