3998 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

Defense Finance and Accounting 

Service-Columbus, 3990 East Broad 

Street, Columbus, OH 43218–2317. 

Defense Finance and Accounting 

Service-Cleveland, 1240 East 9th Street, 

Cleveland, OH 44199–2056. 

Defense Finance and Accounting 

Service-Arlington, 1851 South Bell 

Street, Crystal Mall #3, Arlington, VA 

22240–5291. 

Defense Finance and Accounting 

Service-Limestone, 27 Arkansas Road, 

Limestone, ME 04751–1500. 

Defense Finance and Accounting 

Service-Japan, Building 206, Unit 5220, 

APO AP 96328–5220. 

Defense Finance and Accounting 

Service-Europe, Unit #23122, APO AE 

09227. 

Defense Finance and Accounting 

Service-TSO Patuxent River, 22299 

Exploration Park Drive, Lexington Park, 

MD 20653–2051. 

Defense Finance and Accounting 

Service-TSO Pensacola, 250 Raby 

Avenue, Pensacola, FL 32509–5122. 

Defense Finance and Accounting 

Service-Rome, 325 Brooks Road, Rome, 

NY 13441–4527. 

Defense Finance and Accounting 

Service, DFAS-Texarkana, PO BOX 611, 

Texarkana, Texas 75505–6111. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All civilian and military individuals 

employed by the Defense Finance and 

Accounting Service; may also include 

civilian and military personnel of the 

Department of Defense and other 

Government agencies; may also include 

family members and other emergency 

points-of-contact and contractor 

organizations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, organization(s), DFAS 

organization element, assignment, 

employee ID, current work address, 

office and home telephone number(s), 

grade/rank, military branch of service, 

position title, job series, disability 

information and emergency point-ofcontact name and telephone numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; DFAS Regulation 3020.26, 

Corporate Contingency Plan; DoDD 

1400.31, Mobilization Management of 

the DoD Civilian Work Force; DoDI 

1400.32, DoD Civilian Work Force 

Contingency and Emergency Planning 

Guidelines and Procedures; DoDI 

3020.37, Continuation of Essential DoD 

Contractor Services During Crises and 

E.O. 12656, Assignment of Emergency 

Preparedness Responsibilities. 

PURPOSE(S): 

To provide DFAS with a standardized 

automated contingency planning 

process. Personal information in the 

system is used to publish organizational 

telephone directories/locators, recall 

personnel to place of duty when 

required, for use in emergency 

notification, and to perform relevant 

functions/requirements/actions 

consistent with managerial functions 

during an emergency/disaster. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To Federal, state, or local 

governments or civic organizations 

during actual emergencies, exercises, or 

continuity of operation tests for the 

purpose of responding to emergency 

situations. 

The DoD ‘‘Blanket Routine Uses’’ 

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper Records and electronic storage 

media. 

RETRIEVABILITY: 

Retrieved by individual’s name, by 

organization and by employee ID (which 

is a combination of individual’s first 

and last name). 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for need-to-know. Access to 

computerized data is restricted by 

passwords, which are changed 

periodically. 

RETENTION AND DISPOSAL: 

Records are destroyed within 180 

days after the recordkeeping copy has 

been produced or destroyed/deleted 

when dissemination, revision, or 

updating is completed. Records are 

destroyed by burning, shredding, or 

pulping hard copy records and 

degaussing electronic media. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director of Contingency Planning 

Division, Defense Finance and 

Accounting Service-Indianapolis, 8899 

East 56th Street, Indianapolis, IN 

46249–1460. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

FOIA/PA Program Manager, Defense 

Finance and Accounting Service, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individual should furnish full name, 

current DFAS organization element, 

current work address and work 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves in this 

system of records should address 

written inquiries to the FOIA/PA 

Program Manager, Defense Finance and 

Accounting Service, Corporate 

Communications and Legislative 

Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individual should furnish full name, 

current DFAS organization element, 

current work address and work 

telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from the Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

RECORD SOURCE CATEGORIES: 

Information is obtained from record 

subject. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1228 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0002] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Logistics Agency, DoD. 

ACTION: Notice to amend a system of 

records. 


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Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 3999 

SUMMARY: The Defense Logistics Agency 

is amending a system of records notice 

in its existing inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

February 23, 2009 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Privacy Act Officer, Headquarters, 

Defense Logistics Agency, Attn: DP, 

8725 John J. Kingman Road, Stop 2533, 

Fort Belvoir, VA 22060–6221. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Jody Sinkler at (703) 767–5045. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency systems of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974 (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: January 13, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

350.05 

SYSTEM NAME: 

Official Personnel Files for NonAppropriated Fund Employees 

(February 21, 2002, 67 FR 8012). 

CHANGES: 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Privacy Act Office, Headquarters, 

Defense Logistics Agency, Attn: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Inquiry should contain subject 

individual’s full name, Social Security 

Number and location of organization 

and physical location where employed.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, Attn: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

Inquiry should contain subject 

individual’s full name, Social Security 

Number and location of organization 

and physical location where employed.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

DLA rules for accessing records, for 

contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221.’’ 

* * * * * 

S400.05 

SYSTEM NAME: 

Official Personnel Files for NonAppropriated Fund Employees. 

SYSTEM LOCATION: 

Non-Appropriated Fund Personnel 

Office, Headquarters, Defense Logistics 

Agency, Attn: DES–Q, 8725 John J. 

Kingman Road, Suite 2533, Fort Belvoir, 

VA 22060–6221. 

NAF Personnel Offices of the 

following Defense Logistics Agency 

Field Activities: 

a. Defense Distribution Depot 

Susquehanna, Attn: DDSP–HM, 2001 

Mission Drive, Suite 1, New 

Cumberland, PA 17070–5002; 

b. Defense Supply Center Richmond, 

Attn: DSCR–H, 8000 Jefferson Davis 

Highway, Richmond, VA 23297–5131; 

c. Defense Supply Center Columbus, 

Attn: DSCC–WLQ, 3990 East Broad 

Street, Columbus, OH 43216–5000; 

d. Defense Logistics Information 

Service, Attn: DLIS–RB, 74 N. 

Washington Avenue, Battle Creek, MI 

49017–3084; and 

e. Defense Distribution Depot San 

Joaquin, Attn: DDJC–X, 25600 S. 

Chrisman Road, Building 100, Room 28, 

Tracy, CA 95376. 

Note: Some of the information contained in 

this system may be duplicated for 

maintenance at a location closer to the 

employee’s work site (e.g., in an 

administrative office or supervisor’s work 

folder) and still be covered by this system of 

records notice. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have accepted 

employment as a DLA NonAppropriated Fund employee. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system constitutes a history of 

employment with DLA and contains 

name, physical and electronic 

addresses, telephone numbers, date and 

place of birth, citizenship, Social 

Security Number, prior employment or 

work history, and employment 

application forms. In addition, the 

system includes grade; series; duties; 

duty location; promotions; work 

schedule; health and life insurance 

election documents; pay data; direct 

deposit forms; savings bond 

authorizations; state and local taxation 

forms; emergency notification data; 

performance objectives and evaluations; 

awards; notices of disciplinary or 

adverse action and employee response; 

training records; certification and 

licensing records; medical and fitness 

for duty evaluations; secondary 

employment documents; the fact of and 

level of security clearance; social 

security or other retirement benefit data; 

and similar employment-related 

material. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 136, Under 

Secretary of Defense for Personnel and 

Readiness; 10 U.S.C. 1143d, 

Employment assistance; 10 U.S.C. 1588, 

Voluntary services; 10 U.S.C. 1784, 

Employment opportunities; 42 U.S.C. 

300e–9, Employees Health Benefit 

Plans; 42 U.S.C. Chapter 7, Subchapter 

II, Social Security Benefits and E.O. 

9397 (SSN). 

PURPOSE(S): 

The files provide the basic source of 

factual data about a person’s NonAppropriated Fund employment. The 

information is collected and maintained 

to provide personnel services to the 

employee and to provide personnel and 

supervisory officials with information 

on which to base decisions on employee 

rights, benefits, eligibility and status. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DOD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The information may be disclosed to 

government and private vendor training 

facilities and educational institutions in 

support of training requirements; to 

health and life insurance carriers for 

enrollment or claim processing 

purposes; and to Federal, state, local, 


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4000 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

and professional licensing boards 

concerning the issuance, retention, or 

revocation of licenses or certificates. 

To Federal, State, or local agencies 

that verify eligibility for, administer, 

audit, or adjudicate claims pertaining to 

retirement, insurance, unemployment, 

health benefits, occupational injury, and 

similar entitlement programs. 

To public and private organizations 

for nominating, considering, or selecting 

employees for awards and honors or to 

publicize employee recognition 

programs. 

To the Equal Employment 

Opportunity Commission (EEOC) for 

investigating alleged or possible 

discrimination practices or to fulfill 

other functions vested in the EEOC. 

To the Federal Labor Relations 

Authority (FLRA) for investigating and 

resolving allegations of unfair labor 

practices, or to fulfill other functions 

vested in the FLRA. 

To public health agencies in cases 

where employees have contracted or 

been exposed to a health hazard while 

employed with DLA. 

To the Department of the Treasury to 

process savings bond authorization 

forms. 

To the Social Security Administration 

and pension fund administration 

entities for retirement and pension 

benefit administration, oversight, and 

audit purposes. 

The DOD ‘‘Blanket Routine Uses’’ also 

apply to this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records may be stored on paper and 

on electronic storage media. 

RETRIEVABILITY: 

Records are retrieved by subject 

individual’s name or Social Security 

Number. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to DLA personnel who 

must have access to perform their 

duties. The computer files are password 

protected with access restricted to 

authorized users. Records are secured in 

locked or guarded buildings, locked 

offices, locked cabinets or powered 

down computer terminals during nonduty hours. Output and storage media 

products are labeled ‘‘For Official Use 

Only’’ and handled in accordance with 

DLA regulations for the safeguarding of 

such information. Data relayed through 

the Internet is encrypted during 

transmission by means that comply with 

DOD polices and technical 

specifications for communications, 

operations, and web security. 

RETENTION AND DISPOSAL: 

Folders are maintained for the 

duration of the employee’s employment. 

They are retired to the National 

Personnel Records Center (Civilian 

Personnel Records), 111 Winnebago 

Street, St. Louis, MO 63118, 30 days 

after separation except that files on offduty military personnel are destroyed 2 

years after termination of employment 

and files on non-U.S. citizens residing 

outside of CONUS, Alaska, Hawaii, but 

working within CONUS, Alaska, and 

Hawaii are destroyed 3 years after 

separation. 

Some records within the file are 

retained at the agency for various 

lengths of time in accordance with the 

National Archives and Records 

Administration records schedules. 

a. Documents relating to the 

administration of group life, health, and 

accident insurance programs, and 

retirement plans for NAF employees. 

Included are requests for group 

insurance, agreements, waivers, requests 

for discontinuance, applications for 

insurance, beneficiary designations, 

notices of employment termination, 

statements of contributions, similar 

documents, and related papers are 

destroyed after termination of 

involvement by the NAF activity. 

b. Documents reflecting basic data on 

individual employees such as veteran 

preference, service computation date, 

performance ratings, positions held, and 

similar information are destroyed 15 

years after transfer or separation of 

employee. 

c. Documents related to submitting, 

evaluating, and approving or 

disapproving suggestions, service 

awards, and commendations of nonappropriated fund employees are 

destroyed 5 years after final action. 

d. Documents used to record 

supervisory counseling interviews and 

separation interviews are destroyed 6 

months after transfer or separation of 

employee. 

e. Training documents are destroyed 

after 5 years. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, NAF Personnel and Policy 

Office, Headquarters, Defense Logistics 

Agency, Attn: DES–Q, 8725 John J. 

Kingman Road, Suite 2533, Fort Belvoir, 

VA 22060–6221. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Privacy Act Office, Headquarters, 

Defense Logistics Agency, Attn: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Inquiry should contain subject 

individual’s full name, Social Security 

Number and location of organization 

and physical location where employed. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, Attn: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

Inquiry should contain subject 

individual’s full name, Social Security 

Number and location of organization 

and physical location where employed. 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

Attn: DGA, 8725 John J. Kingman Road, 

Suite 1644, Fort Belvoir, VA 22060– 

6221. 

RECORD SOURCE CATEGORIES: 

Information contained in the folder is 

obtained from the record subject, the 

employee’s previous employer, 

educational institutions, trade 

associations, references and others who 

would have knowledge of the 

employee’s skills or employment 

characteristics and papers originating 

with the activity during the employee’s 

work history. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1233 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0004] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense is altering system of records 

notice in its existing inventory of record 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. 


rmajette on PRODPC74 with NOTICES