4018 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

Washington, DC 20330–1040, and 

Headquarters Air Force Personnel 

Center, 550 C Street W, Randolph Air 

Force Base, TX 78150–4703. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Retired, Active Duty, and Active 

Status Reserve of the Air Force General 

Officers. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s full name, Social 

Security Number (SSN), date of birth, 

active duty grade, mailing address and 

promotion board data; Career Brief data/ 

cards; officer military record; 

photographs; biographies; retirement 

letters; dependent data; education data; 

promotion orders; assignment orders; 

demotion data; frocking letters; case 

studies; language data; effectiveness 

reports and promotion 

recommendations. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 8013, Secretary of the Air 

Force; 10 U.S.C. 805, The Air Staff and 

Air Force Instruction 36–2406, Officer 

and Enlisted Evaluation System, 

Chapter 7, General Officer Evaluations 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To record active duty service and 

performance data about general officers 

for use in personnel management 

decisions and officer effectiveness, to 

include assignments, promotions and 

retirements. 

To provide source data for preparing 

or compiling personnel management 

data to include career profiles, seniority 

and retirement lists, memorandums for 

record concerning actions taken on 

general officers and statistical analyses. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Non-exempt records from this system 

may be disclosed to other federal 

agencies in anticipation of an 

individual’s assignment or upon actual 

assignment to that agency, to the extent 

that the information is relevant and 

necessary to the agency’s decision on 

the matter. 

The ‘Blanket Routine Uses’ published 

at the beginning of the Air Force’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in visible file binders/ 

cabinets and electronic media storage. 

RETRIEVABILITY: 

Records are retrieved by last name 

and/or grade. 

SAFEGUARDS: 

Access to these records is given only 

to the Chief of Staff, Deputy Chief of 

Staff/Personnel, Assistant for General 

Officer Matters, Chief of Air Force 

Reserve, Chief National Guard, and 

other persons responsible for servicing 

or reviewing the record system in 

performance of their official duties, who 

are properly screened and cleared for 

need-to-know. 

RETENTION AND DISPOSAL: 

Retired General Officer records are 

maintained indefinitely; retired 

Lieutenant General, Major General, and 

Brigadier General Officer records are 

retained for 3 years, then reviewed to 

determine if there are any materials of 

historical value which warrant 

indefinite retention. If not, records are 

destroyed by tearing into pieces, 

shredding, pulping or macerating. 

Computer records are destroyed by 

degaussing or overwriting. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Headquarters Air Force 

Personnel Center, Officer Promotions, 

Appointments & Selection Continuation 

Branch, (HQ AFPC/DPSO), 550 C Street 

West, Randolph Air Force Base, TX 

78150–4713. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether information on themselves is 

contained in this system should address 

written requests to Headquarters, United 

States Air Force, Deputy Chief of Staff/ 

Personnel, Washington, DC 20330–5060. 

Written request should contain full 

name, Social Security Number, date of 

birth, active duty grade and complete 

mailing address with notary certified 

signature. 

RECORDS ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information on them is 

contained in this system should address 

written inquiries to Headquarters, 

United States Air Force, Deputy Chief of 

Staff/Personnel, Washington, DC 20330– 

5060. 

Written request should contain full 

name, date of birth, Social Security 

Number, active duty grade and complete 

mailing address with notary certified 

signature. 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, Privacy Act Program; 32 CFR 

part 806b; or may be obtained from the 

system manager. 

RECORD SOURCE CATEGORIES: 

Personnel data base; member and 

Inspector General’s investigations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Air Force General Officer Promotion 

and Effectiveness Reports with close out 

dates on or before January 31, 1991, may 

be exempt under the provisions of 5 

U.S.C. 552a(k)(7) from subsections of 5 

U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), 

as applicable, but only to the extent that 

disclosure would reveal the identity of 

a confidential source. For additional 

information contact the system manager. 

An exemption rule has been 

promulgated in accordance with the 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c) and (e) and published in the 

32 CFR part 806b. For further 

information contact the system manager. 

[FR Doc. E9–1235 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2009–0006] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to Amend a System of 

Records. 

SUMMARY: The Department of Air Force 

proposes to amend a system of records 

to its inventory of record systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: The changes will be effective on 

February 23, 2009 unless comments are 

received that would result in a contrary 

determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCPPI, 1800 

Air Force Pentagon, Washington, DC 

20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Kenneth Brodie at (703) 696–6488. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 


rmajette on PRODPC74 with NOTICES
Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 4019 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: January 13, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F036 AF PC B 

SYSTEM NAME: 

Geographically Separated Unit Copy 

Officer Effectiveness/Airman 

Effectiveness Performance Report (June 

11, 1997, 62 FR 31793). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Geographically Separated Unit Copy 

Officer/Enlisted Performance Report.’’ 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Military personnel only. 

Officers: Applies to Regular Active 

Duty Air Force/Air National Guard/Air 

Force Reserve personnel serving in 

rank/grades Warrant Officer (W–1) 

through Colonel (0–6). 

Enlisted: Applies to active duty 

personnel in the rank/grades Airman 

Basic (E–1) through Chief Master 

Sergeant (E–9); Air National Guard and 

Air Force Reserve personnel in the rank/ 

grades Staff Sergeant (E–5) through 

Chief Master Sergeant (E–9).’’ 

CATEGORY OF RECORDS IN SYSTEM: 

Delete entry and replace with ‘‘Officer 

Performance Report; Education/Training 

Report; Enlisted Performance Report; 

Promotion Recommendation Forms; 

Letters of Evaluations; Performance 

Feedback Worksheets; and Retention 

Recommendation Forms. Description of 

data contained therein: Name, Social 

Security Number; active and permanent 

grades; specialty data; organization 

location and Personnel Accounting 

Symbol; period of report; number of 

days of supervision; performance 

evaluation scales; assessment of 

potential, and comments regarding 

ratings.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 8013, Secretary of the Air Force: 

Power and duties; delegation by; as 

implemented by Air Force Instruction 

36–2406, Officer and Enlisted 

Evaluation Systems and E.O. 9397 

(SSN).’’ 

* * * * * 

STORAGE: 

Delete entry and replace with 

‘‘Maintained in file folders and 

electronic media storage.’’ 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to 

Headquarters at Major Subordinate 

Commands and numbered Air Forces. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of systems of records 

notices. 

Request should contain full name, 

address, Social Security Number (SSN) 

and notarized signature.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to access records 

about themselves contained in this 

system should address written requests 

to the Headquarters at Major 

Subordinate Commands and numbered 

Air Forces. Official mailing addresses 

are published as an appendix to the Air 

Force’s compilation of systems of 

records notices. 

Request should contain full name, 

address, Social Security Number (SSN) 

and notarized signature.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Air Force rules for accessing records 

and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, Privacy Act Program, 32 CFR 

part 806b; or may be obtained from the 

system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with ‘‘Officer 

and Enlisted evaluation report data.’’ 

* * * * * 

F036 AF PC B 

SYSTEM NAME: 

Geographically Separated Unit Copy 

Officer/Enlisted Performance Report. 

SYSTEM LOCATION: 

Headquarters of Major Subordinate 

Commands and numbered Air Forces. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of systems of records 

notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Military personnel only. 

Officers: Applies to Regular Active 

Duty Air Force/Air National Guard/Air 

Force Reserve personnel serving in 

rank/grades Warrant Officer (W–1) 

through Colonel (0–6). 

Enlisted: Applies to active duty 

personnel in the rank/grades Airman 

Basic (E–1) through Chief Master 

Sergeant (E–9); Air National Guard and 

Air Force Reserve personnel in the rank/ 

grades Staff Sergeant (E–5) through 

Chief Master Sergeant (E–9). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Officer Performance Report; 

Education/Training Report; Enlisted 

Performance Report; Promotion 

Recommendation Forms; Letters of 

Evaluations; Performance Feedback 

Worksheets; and Retention 

Recommendation Forms. Description of 

data contained therein: Name, Social 

Security Number; active and permanent 

grades; specialty data; organization 

location and Personnel Accounting 

Symbol; period of report; number of 

days of supervision; performance 

evaluation scales; assessment of 

potential, and comments regarding 

ratings. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 8013, Secretary of the Air 

Force: Power and duties; delegation by; 

as implemented by Air Force Instruction 

36–2406, Officer and Enlisted 

Evaluation Systems and E.O. 9397 

(SSN). 

PURPOSE(S): 

Used as a record of individual’s past 

job performance. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The ‘Blanket Routine Uses’ published 

at the beginning of the Air Force’s 

compilation of systems of records 

notices also apply to this system. 


rmajette on PRODPC74 with NOTICES
4020 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders and 

electronic media storage. 

RETRIEVABILITY: 

Information in the system is retrieved 

by name. 

SAFEGUARDS: 

Records are accessed by authorized 

personnel who are properly screened 

and cleared for need-to-know. Records 

are stored in locked cabinets or rooms. 

RETENTION AND DISPOSAL: 

Retained in office files until 

reassignment or separation, then 

destroyed by tearing into pieces, 

shredding, pulping, macerating, or 

burning. 

SYSTEM MANAGER(S) AND ADDRESS: 

Headquarters at Major Subordinate 

Commands and numbered Air Forces. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of systems of records 

notices. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to 

Headquarters at Major Subordinate 

Commands and numbered Air Forces. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of systems of records 

notices. 

Request should contain full name, 

address, Social Security Number (SSN) 

and notarized signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access records 

about themselves contained in this 

system should address written requests 

to the Headquarters at Major 

Subordinate Commands and numbered 

Air Forces. Official mailing addresses 

are published as an appendix to the Air 

Force’s compilation of systems of 

records notices. 

Request should contain full name, 

address, Social Security Number (SSN) 

and notarized signature. 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, Privacy Act Program, 32 CFR 

part 806b; or may be obtained from the 

system manager. 

RECORD SOURCE CATEGORIES: 

Officer and Enlisted evaluation report 

data. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1238 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2009–0008] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Department of the Air 

Force proposes to alter a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective on February 23, 2009 unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCX, 1800 Air 

Force Pentagon, Suite 220, Washington, 

DC 20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Kenneth Brodie at (703) 696–7557. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force’s notices 

for systems of records subject to the 

Privacy Act of 1974 (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed systems reports, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act, were submitted on January 

13, 2009, to the House Committee on 

Oversight and Government Reform, the 

Senate Committee on Homeland 

Security and Governmental Affairs, and 

the Office of Management and Budget 

(OMB) pursuant to paragraph 4c of 

Appendix I to OMB Circular No. A–130, 

‘Federal Agency Responsibilities for 

Maintaining Records About 

Individuals,’ dated February 8, 1996, 

(February 20, 1996, 61 FR 6427). 

Dated: January 13, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F036 AF DP G 

SYSTEM NAME: 

Military Equal Opportunity and 

Treatment (January 28, 2002, 67 FR 

3883). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with ‘‘Equal 

Opportunity and Sexual Assault 

Prevention and Response Records.’’ 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Department of Defense (DoD) military 

Component Active Duty, Reserve and 

Guard personnel; civilian employees; 

and members of the public involved in 

complaints or investigations relating to 

the Equal Opportunity and Sexual 

Assault Prevention and Response 

Programs.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Complainant’s full name, Social 

Security Number (SSN), correspondence 

and records concerning incidents or 

complaint data, endorsements and 

recommendations, formal and informal 

complaints of unlawful discrimination, 

sexual harassment, sexual assault, and 

clarifications/investigations concerning 

aspects of equal opportunity or sexual 

assault. Records/forms necessary to 

conduct background checks for Sexual 

Assault Response personnel/ 

volunteers.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 8013, Secretary of the Air Force; 

Pub. L. 105–85, section 591; AFPD 36– 

27, Social Actions; Air Force Instruction 

36–2706, Military Equal Opportunity 

and Treatment Program; For Sexual 

Assault: Pub L. 108–375, as amended 

and supplemented, October 28, 2004, 

Section 577(e); AFPD 36–60, Sexual 

Assault Prevention and Response 

(SAPR) Program and E.O. 9397 (SSN).’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

investigate and resolve complaints of 

unlawful discrimination and sexual 

harassment under the Equal 

Opportunity Program, and to maintain 

records created as a result of the filing 

of allegations and appeals involving 


rmajette on PRODPC74 with NOTICES