Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 4015 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Retrieved by name and/or Social 

Security Number. 

SAFEGUARDS: 

Records are accessed by person(s) 

responsible for servicing the record 

system in performance of their official 

duties and by authorized personnel who 

are properly screened and cleared for 

need to know. Records are stored in 

locked rooms and cabinets. Those in 

computer storage devices are protected 

by computer system software. 

RETENTION AND DISPOSAL: 

Retain in office files until superseded, 

obsolete, no longer needed for reference, 

reassignment, separation or retirement 

of the individual or inactivation of the 

organization. Records on TDY personnel 

will be destroyed upon completion of 

the individual’s TDY. Records are 

destroyed by tearing into pieces, 

shredding, pulping, or burning. 

Computer records are destroyed by 

erasing, deleting or overwriting. 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of Air Force, Air Force 

Research Laboratory, Phillips Research 

Site, Information Requirements, AFRL/ 

RVIR; 3550 Aberdeen Ave., SE., 

Kirtland AFB, NM. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address inquiries to the respective unit 

commander or supervisor who 

maintains the records. Official mailing 

addresses are published as an appendix 

to the Air Force’s compilation of record 

systems notices. 

Requests should contain individual’s 

name and Social Security Number 

(SSN). 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access records 

about themselves contained in this 

system should address requests to the 

respective unit commander or 

supervisor who maintains the records. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of record systems notices. 

Requests should contain individual’s 

name and Social Security Number 

(SSN). 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332; 32 CFR part 806b; or may be 

obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual, personnel or training 

records and records created by 

commander/supervisor. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1229 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2009–0003] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to Amend a System of 

Records. 

SUMMARY: The Department of Air Force 

proposes to amend a system of records 

to its inventory of record systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: The changes will be effective on 

February 23, 2009 unless comments are 

received that would result in a contrary 

determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCPPI, 1800 

Air Force Pentagon, Washington, DC 

20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Kenneth Brodie at (703) 696–6488. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974 (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: January 13, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F036 AF PC D 

SYSTEM NAME: 

Officer Performance Report (OPR)/ 

Enlisted Performance Report (EPR) 

Appeal Case Files (June 11, 1997, 62 FR 

31793). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Headquarters Air Force Personnel 

Center (HQ AFPC), Randolph Air Force 

Base, TX 78150–4709; Headquarters Air 

Reserve Personnel Center (HQ ARPC), 

Denver, CO 80280–5000; and Military 

Personnel Flights (MPFs). Official 

mailing addresses are published as an 

appendix to the Air Force’s compilation 

of record systems notices.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Present and former Officer and 

Enlisted personnel of the Regular Air 

Force, the Air Force Reserve and the Air 

National Guard who submit an appeal 

for correction of records.’’ 

CATEGORY OF RECORDS IN SYSTEM: 

Delete entry and replace with 

‘‘Individual’s full name, Social Security 

Number (SSN), address, copy of 

applications, supporting documents, 

endorsements, and correspondence 

reflecting the board’s decision on the 

case and other official records.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 8013, Secretary of the Air Force: 

Powers and duties; delegation by; 

implemented by Air Force Instruction 

36–2401, Correcting Officer and 

Enlisted Evaluation Reports and E.O. 

9397 (SSN).’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

answer individual inquires concerning 

evaluation appeals. At Air Force 

Personnel Center and Air Reserve 

Personnel Center levels, records are 

used as a basis for consideration in 

preparation of Air Staff advisory 

opinions on Officer Performance 

Report/Enlisted Performance Report 

(OPR/EPR) appeals.’’ 

* * * * * 


rmajette on PRODPC74 with NOTICES
4016 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 

STORAGE: 

Delete entry and replace with 

‘‘Maintained in visible file binders/ 

cabinets and electronic media storage.’’ 

* * * * * 

RETENTION AND DISPOSAL: 

Delete entry and replace with ‘‘Air 

Force Personnel Center and Air Reserve 

Personnel Center case files are 

maintained for three calendar years 

from date of last action as indicated in 

the file, then destroyed. At Military 

Personnel Flights files are maintained 

for two calendar years from date of last 

action as indicated in the file and then 

destroyed. Destruction is by tearing into 

pieces, shredding, pulping, macerating, 

or burning.’’ 

* * * * * 

NOTIFICATION PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether this system of records contains 

information on themselves should 

address written requests to Air Force 

Personnel Center, Evaluations Programs 

Section, (HQ AFPC/DPSID), 550 C Street 

West, Suite 7, Randolph Air Force Base, 

TX 78150–4709, or to the Military 

Personnel Flight where the appeal was 

processed. Official mailing addresses 

are published as an appendix to the Air 

Force’s compilation of record systems 

notices. 

Written request should contain full 

name, Social Security Number (SSN) 

and complete mailing address with 

notary certified signature.’’ 

* * * * * 

RECORDS ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to access records 

about themselves contained in this 

system should address written requests 

to the Air Force Personnel Center, 

Evaluations Programs Section, Air Force 

Personnel Center (HQ AFPC/DPSID), 

550 C Street West, Randolph Air Force 

Base, TX 78150–4709, or to the Military 

Personnel Flight where the appeal was 

processed. Official mailing addresses 

are published as an appendix to the Air 

Force’s compilation of record systems 

notices. 

Written request should contain with 

full name, Social Security Number 

(SSN) and complete mailing address 

with notary certified signature.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Air Force rules for accessing records, 

and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, Privacy Act Program; 32 CFR 

part 806b; or may be obtained from the 

system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Appeal applications and supporting 

documentation, endorsements, official 

records and documents from other 

sources, and correspondence reflecting 

the appeal board’s decision. Also, when 

applicable, Air Staff advisory opinions 

furnished to the Air Force Board for 

Corrections of Military Records under 

the provisions of Air Force Instruction 

36–2603, Air Force Board for Correction 

of Military Records.’’ 

* * * * * 

F036 AF PC D 

SYSTEM NAME: 

Officer Performance Report (OPR)/ 

Enlisted Performance Report (EPR) 

Appeal Case Files. 

SYSTEM LOCATION: 

Headquarters Air Force Personnel 

Center (HQ AFPC), Randolph Air Force 

Base, TX 78150–4709; Headquarters Air 

Reserve Personnel Center HQ ARPC), 

Denver, CO 80280–5000; and Military 

Personnel Flights (MPFs). Official 

mailing addresses are published as an 

appendix to the Air Force’s compilation 

of record systems notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Present and former Officer and 

Enlisted personnel of the Regular Air 

Force, the Air Force Reserve and the Air 

National Guard who submit an appeal 

for correction of records. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s full name, Social 

Security Number (SSN), address, copy 

of applications, supporting documents, 

endorsements, and correspondence 

reflecting the board’s decision on the 

case and other official records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 8013, Secretary of the Air 

Force: powers and duties; delegation by; 

implemented by Air Force Instruction 

36–2401, Correcting Officer and 

Enlisted Evaluation Reports and E.O. 

9397 (SSN). 

PURPOSE(S): 

To answer individual inquires 

concerning evaluation appeals. At Air 

Force Personnel Center and Air Reserve 

Personnel Center levels, records are 

used as a basis for consideration in 

preparation of Air Staff advisory 

opinions on Officer Performance 

Report/Enlisted Performance Report 

(OPR/EPR) appeals. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The ‘Blanket Routine Uses’ published 

at the beginning of the Air Force’s 

compilation of record system notices 

apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in visible file binders/ 

cabinets and electronic media storage. 

RETRIEVABILITY: 

Retrieved by name. 

SAFEGUARDS: 

Records are accessed by custodian of 

the record system, and by person(s) 

responsible for servicing the record 

system in performance of their official 

duties who are properly screened and 

cleared for need-to-know. Records are 

stored in locked cabinets or rooms. 

RETENTION AND DISPOSAL: 

Air Force Personnel Center and Air 

Reserve Personnel Center case files are 

maintained for three calendar years 

from date of last action as indicated in 

the file, then destroyed. At Military 

Personnel Flights files are maintained 

for two calendar years from date of last 

action as indicated in the file, and then 

destroyed. Destruction is by tearing into 

pieces, shredding, pulping, macerating, 

or burning. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Deputy Chief of Staff for 

Personnel, Randolph Air Force Base, TX 

78150–6001. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether this system of records contains 

information on themselves should 

address written requests to Air Force 

Personnel Center, Evaluations Programs 

Section, (HQ AFPC/DPSID), 550 C Street 

West, Suite 7, Randolph Air Force Base, 

TX 78150–4709 or to the Military 

Personnel Flight where the appeal was 

processed. Official mailing addresses 

are published as an appendix to the Air 

Force’s compilation of record systems 

notices. 

Written request should contain full 

name, Social Security Number (SSN) 

and complete mailing address with 

notary certified signature. 


rmajette on PRODPC74 with NOTICES
Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 4017 

RECORDS ACCESS PROCEDURES: 

Individuals seeking to access records 

about themselves contained in this 

system should address written requests 

to the Air Force Personnel Center, 

Evaluations Programs Section, Air Force 

Personnel Center, (HQ AFPC/DPSID), 

550 C Street West, Randolph Air Force 

Base, TX 78150–4709 or to the Military 

Personnel Flight where the appeal was 

processed. Official mailing addresses 

are published as an appendix to the Air 

Force’s compilation of record systems 

notices. 

Written request should contain with 

full name, Social Security Number 

(SSN) and complete mailing address 

with notary certified signature. 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, Privacy Act Program; 32 CFR 

part 806b; or may be obtained from the 

system manager. 

RECORD SOURCE CATEGORIES: 

Appeal applications and supporting 

documentation, endorsements, official 

records and documents from other 

sources, and correspondence reflecting 

the appeal board’s decision. Also, when 

applicable, Air Staff advisory opinions 

furnished to the Air Force Board for 

Corrections of Military Records under 

the provisions of Air Force Instruction 

36–2603, Air Force Board for Correction 

of Military Records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–1234 Filed 1–21–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2009–0004] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Department of Air Force 

proposes to amend a system of records 

to its inventory of record systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: The changes will be effective on 

February 23, 2009 unless comments are 

received that would result in a contrary 

determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCPPI, 1800 

Air Force Pentagon, Washington, DC 

20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Kenneth Brodie at (703) 696–6488. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: January 13, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F036 AF PC O 

SYSTEM NAME: 

General Officer Personnel Data 

System (June 11, 1997, 62 FR 31793). 

CHANGES

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Headquarters, United States Air Force, 

1040 Air Force Pentagon, Washington, 

DC 20330–1040, and Headquarters Air 

Force Personnel Center, 550 C Street W, 

Randolph Air Force Base, TX 78150– 

4703.’’ 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Individual’s full name, Social Security 

Number (SSN), date of birth, active duty 

grade, mailing address and promotion 

board data; Career Brief data/cards; 

officer military record; photographs; 

biographies; retirement letters; 

dependent data; education data; 

promotion orders; assignment orders; 

demotion data; frocking letters; case 

studies; language data; effectiveness 

reports and promotion 

recommendations.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 8013, Secretary of the Air Force; 

10 U.S.C. 805, The Air Staff and Air 

Force Instruction 36–2406, Officer and 

Enlisted Evaluation System, Chapter 7, 

General Officer Evaluations and E.O. 

9397 (SSN).’’ 

* * * * * 

STORAGE: 

Delete entry and replace with 

‘‘Maintained in visible file binders/ 

cabinets and electronic media storage.’’ 

* * * * * 

SYSTEM MANAGERS AND ADDRESS: 

Delete entry and replace with 

‘‘Director, Headquarters Air Force 

Personnel Center, Officer Promotions, 

Appointments & Selection Continuation 

Branch, (HQ AFPC/DPSO), 550 C Street 

West, Randolph Air Force Base, TX 

78150–4713.’’ 

NOTIFICATION PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information on themselves is 

contained in this system should address 

written requests to Headquarters, United 

States Air Force, Deputy Chief of Staff/ 

Personnel, Washington, DC 20330–5060. 

Written request should contain full 

name, Social Security Number, date of 

birth, active duty grade and complete 

mailing address with notary certified 

signature.’’ 

RECORDS ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information on them is 

contained in this system should address 

written inquiries to Headquarters, 

United States Air Force, Deputy Chief of 

Staff/Personnel, Washington, DC 20330– 

5060. 

Written request should contain full 

name, date of birth, Social Security 

Number, active duty grade and complete 

mailing address with notary certified 

signature.’’ 

* * * * * 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Air Force rules for accessing records, 

and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, Privacy Act Program; 32 CFR 

part 806b; or may be obtained from the 

system manager.’’ 

* * * * * 

F036 AF PC O 

SYSTEM NAME: 

General Officer Personnel Data 

System. 

SYSTEM LOCATION: 

Headquarters, United States Air 

Force, 1040 Air Force Pentagon, 


rmajette on PRODPC74 with NOTICES