Skip to main content An icon that symbolizes the United States Department of Transportation logo. United States Department of Transportation
        Report a Safety Problem

  Toggle navigation
      National Highway Traffic Safety AdministrationNational Highway Traffic Safety AdministrationHomepage

    Ratings
                                Recalls
                                Risky Driving
                                Road Safety
                                Vehicle Safety
      
            More Info

                      Briefing Room
          
                        
            Importing a Vehicle
          
                                      
            
            Data
          
                        
            Research
          
                        
            Laws & Regulations
          
                    
                      Vehicle Manufacturers
                      State Governments
                      Enforcement & Justice Vehicle Manufacturers
              
							
								Early Warning Reporting


Share:
  Facebook
  Twitter
  LinkedIn
  Mail


		Early Warning Reporting
																													Overview
																													Getting Started
																													Submitting Data
																													Support Documents
																													Data Search
		Early Warning Reporting
				Overview
																													Getting Started
																													Submitting Data
																													Support Documents
																													Data Search


		Overview
  
       
  EWR
			
      Manufacturer Portal LoginFederal regulations mandatethat vehicle and vehicle equipment manufacturers comply with Early Warning Reporting requirements. As outlined below, reporting requirements vary depending on the product and the manufacturer’s annual production volume. This information is intended to provide clarity to the public regarding existing requirements; it does not have the force and effect of law and is not meant to bind the public in any way.

 
  
Additional Information
		EWR FAQs
 
  EWR News
 
  Manufacturer Communications
 
  Foreign Recalls and Campaigns
   
  Reporting RequirementsThe following tables list the EWR submission time periods for Aggregate data, Death and Injury data, Field Reports and Substantially Similar Vehicles.

 
    
  Reporting Categories
              **Data Type**
**Light Vehicles 5,000 or More Annually**
**Med/Heavy Vehicles 5,000, Emergency Vehicles 500, Bus 100, or More Annually**
**Motorcycle 5,000 or More Annually**
**Trailer 5,000 or More Annually**
**Child Restraint System 1 or More Annually**
**Tire 15,000 or More Annually**
**Other Original or Replacement Motor Vehicles Equipment**
**Low Volume Manufactu-****rers***Code of Federal**Regulations**Reference*
*CFR 579.21*
*CFR 579.22*
*CFR 579.23*
*CFR 579.24*
*CFR 579.25*
*CFR 579.26*
*CFR 579.27*
*CFR 579.27***Manufacturer****Communications**
x
x
x
x
x
x
x
x**Foreign****Recalls/SSVL**
x
x
x
x
x
x
x
x**Fatality Claims****& Notices (D&I)**
x
x
x
x
x
x
x
x**Production****Counts**
x
x
x
x
x
x**Warranty****Claims**
x
x
x
x
x
x**Consumer****Complaints**
x
x
x
x
x**Field****Reports**
x
x
x
x
x**Property Damage Claims**
x
x
x
x

x**Injury Claims & Notices (D&I)**
x
x
x
x
x
x**Copies of****Non-Dealer****Field Reports**
x
x
x
x
x
                      
            Reporting Timeframes
              |


                                                            
ReportDueAggregate- Consumer ComplaintsQuarterlyAggregate- Death ReportingQuarterlyAggregate- Field ReportsQuarterlyAggregate- Injury ReportingQuarterlyAggregate- Property DamageQuarterlyAggregate- Warranty ClaimsQuarterlyCopies of Non-Dealer Field ReportsQuarterlyForeign RecallsWithin 5 Days of DeterminationManufacturer CommunicationsMonthlyProduction DataQuarterlySubstantially Similar Vehicle ListingAnnuallyReporting Timeframes
                      
            Quarterly Reporting Dates
              |


                                                            
YEARQUARTERREPORT TYPEBEGIN DATEEND DATEDAYS20241Aggregate4/1/20246/1/202461Death and Injury4/1/20246/1/202461Field Reports4/1/20246/15/20247520242Aggregate7/1/20248/31/202461Death and Injury7/1/20248/31/202461Field Reports7/1/20249/14/20247520243Aggregate10/1/202411/30/202460Death and Injury10/1/202411/30/202460Field Reports10/1/202412/17/202477Substantially Similar Vehicles8/1/202411/1/20249220244Aggregate1/1/20253/4/202562Death and Injury1/1/20253/4/202562Field Reports1/1/20253/18/20257620231Aggregate4/1/20236/2/202362Death and Injury4/1/20236/2/202362Field Reports4/1/20236/16/20237620232Aggregate7/1/20239/1/202362Death and Injury7/1/20239/1/202362Field Reports7/1/20239/15/20237620233Aggregate10/1/202312/2/202362Death and Injury10/1/202312/2/202362Field Reports10/1/202312/16/202376Substantially Similar Vehicles8/1/202311/1/20239220234Aggregate1/1/20243/2/202461Death and Injury1/1/20243/2/202461Field Reports1/1/20243/16/202475EWR submission time periods for Aggregate data, Death and Injury data, Field Reports, and Substantially Similar Vehicles


  
 
        Getting Started
  
       
  
**Seven easy steps to set up an account and submit data using NHTSA’s Manufacturer Portal online tool.****1. Apply for an EWR manufacturer account.**Before you can begin submitting EWR aggregate data, death and injury data, field reports or substantially similar vehicles data to NHTSA, you must apply for an EWR account by downloading and filling out a NHTSA EWR Manufacturer Account Application.**2. Receive EWR manufacturer account information.**When approved, NHTSA will send you your EWR account information via email.**3. Set up Login.gov account.**Log in to your Manufacturer Portal account is through Login.gov, a General Services Administration (GSA) service which provides a centralized authentication gateway for secure and private access to participating government programs. Your Login.gov account and your NHTSA EWR account are linked via your email address. **Your Login.gov account email and your NHTSA EWR account email must match.**Otherwise, you will not be able to access the Manufacturer Portal.Unless you already have an existing Login.gov account with an email that matches your EWR account email, set up your Login.gov account following their *How to create an account* information on their help page.Login.gov is managed by a government entity outside NHTSA. If you have questions or problems creating an account or logging in via Login.gov, please contact Login.gov: visit the site and click on the Contact link at the bottom of the page. Complete and submit the form, and someone from Login.gov will respond to you.**4. Log in to the Manufacturer Portal.**Once you have successfully set up your Login.gov account, please test it to ensure you can log in: click the Login link at the top right of the Login.gov home page.Visit the Manufacturer Portal and ensure you can log in. Navigate to the Help menu and download the User Guide and training materials which will help you understand the Manufacturer Portal features and guide you through the process of submitting EWR data and responding to inquiries.If after a successful login to Login.gov you are unable to reach the Manufacturer Portal, please contact the EWR Helpdesk at mfrewrhelpdesk@dot.gov.**5. Download Excel templates and/or XML instances.**Download the Excel template(s) or XML instance(s) that you are planning to use for your EWR aggregate data, death and injury data and/or substantially similar. Note that the Manufacturer Portal will only accept submissions in XML. However, if you generally work in Excel, you may continue to do so and then use NHTSA’s Excel-to-XML conversion tool within the Manufacturer Portal (Tools menu) to convert your Excel to XML for submission. Additionally, for your convenience the data requirements and constraints of each column in the Excel templates are provided in a spreadsheet along with the templates. For more information, refer to the FAQs.**6. Populate XML instances.**Populate the XML instance(s) with manufacturer data for aggregate, death and injury and/or substantially similar submissions. Note that the Manufacturer Portal will only accept submissions in XML. However, if you generally work in Excel, you may continue to do so and then use NHTSA’s Excel-to-XML conversion tool within the Manufacturer Portal (Tools menu) to convert your Excel to XML for submission. Additionally, for your convenience the data requirements and constraints of each column in the Excel templates are provided in a spreadsheet along with the templates.A note about file naming conventions:Historically NHTSA has enforced file naming conventions for each of the EWR report types (aggregate, death and injury, substantially similar and field reports). As of June 1, 2020, NHTSA no longer mandates or validates the file naming conventions for these. You are free to name the files however you wish. Nonetheless, we encourage you to continue to use the historical file naming conventions to minimize changes to your process (and facilitate troubleshooting with NHTSA when you encounter submission problems). **IMPORTANT: The file naming convention for field reports inside a ZIP file is still mandated and validated by NHTSA.**For more information on the file naming convention requirements for individual field report files inside a field reports ZIP file, refer to Training Materials.**7. Submit data.**Once you have prepared your aggregate data, death and injury data and/or substantially similar data in XML, or your field reports ZIP file, you are ready to submit your manufacturer data to NHTSA via the Manufacturer Portal (Submissions menu).


  
 
        Submitting Data
  
       
  **The U.S. State Codes and Foreign Country Names (not codes) are used in all of the EWR death and injury templates and instances.**In your EWR data, use the U.S. State Codes used by the United States Postal Service.Use Foreign Country Names (not codes) in your EWR data. These names have been developed by the International Organization for Standardization (ISO) 3166.When you submit EWR reports, the NHTSA system does not perform validation of foreign country names. This information will be entered as-is into our database.

 
  
      Excel Templates
                          XML Instances
                          XML SchemaThe following table lists the Excel templates that are available for preparing your EWR aggregate data, death and injury data and substantially similar data. As of June 1, 2020, NHTSA does NOT support submission of these data in Excel format. NHTSA only accepts submission of these data in XML format. However, if you generally work in Excel, you may continue to do so and then use NHTSA’s Excel-to-XML conversion tool within the Manufacturer Portal (Tools menu) to convert your Excel to XML for submission. Please download excel_templates_column_data_requirements_1.xlsx for the comprehensive guide to the data requirements and constraints for each column of the Excel templates, or excel_templates_column_data_requirements_1.xls for Excel 2000-2003 version. There is a single worksheet per reporting category that covers column data requirements for all EWR report files in that category.The Excel templates with the .xls extensions can be used with Microsoft Excel 2000 and 2003.The Excel templates with the .xlsx extensions can be used with the latest versions of Microsoft Excel (2007 and newer).

 
  
Report Type2000/20032007/2010NHTSA Revision NumberLast UpdatedBuses, Medium & Heavy Vehicles Aggregate.xls.xlsx2.001/1/2015Buses, Medium & Heavy Vehicles Death and Injury.xls.xlsx2.001/1/2015Child Restraint Aggregate.xls.xlsx1.208/16/2006Child Restraint Death and Injury.xls.xlsx1.208/16/2006Equipment Death and Injury.xls.xlsx1.208/16/2006Light Vehicles Aggregate.xls.xlsx2.001/1/2015Light Vehicles Death and Injury.xls.xlsx2.001/1/2015Low Volume Vehicles Death and Injury.xls.xlsx2.001/1/2015Motorcycles Aggregate.xls.xlsx1.208/16/2006Motorcycles Death and Injury.xls.xlsx1.208/16/2006Substantially Similar Vehicles.xls.xlsx1.208/16/2006Tires Aggregate.xls.xlsx1.408/16/2006Tires Death and Injury.xls.xlsx1.208/16/2006Trailers Aggregate.xls.xlsx1.208/16/2006Trailers Death and Injury.xls.xlsx1.208/16/2006EWR Excel Templates for download
The following table lists the XML instance files (.xml) that are available for use in recording EWR aggregate and death and injury data.

 
  
Report Type/XML Instance File (.xml)NHTSA Revision NumberLast UpdatedBuses, Medium & Heavy Vehicles Aggregate2.001/1/2015Buses, Medium & Heavy Vehicles Death and Injury2.001/1/2015Child Restraint Aggregate1.208/11/2003Child Restraint Death and Injury1.208/11/2003Equipment Death and Injury1.208/11/2003Light Vehicles Aggregate2.001/1/2015Light Vehicles Death and Injury2.001/1/2015Low Volume Vehicles Death and Injury2.001/1/2015Motorcycles Aggregate1.208/11/2003Motorcycles Death and Injury1.208/11/2003Substantially Similar Vehicles1.208/11/2003Tires Aggregate1.409/27/2003Tires Death and Injury1.208/11/2003Trailers Aggregate1.208/11/2003Trailers Death and Injury1.208/11/2003EWR XML Instances
The following table lists the XML schema (.xsd) that are available for use in validating EWR aggregate and death and injury data that you enter into XML data files. Once you have downloaded the schema, you may use them in conjunction with the NHTSA EWR XML Validator to validate your XML data files before you submit them to NHTSA.

 
  
Report Type/XML Schema File (.xsd)NHTSA Revision NumberLast UpdatedBuses, Medium & Heavy Vehicles Aggregate2.001/1/2015Buses, Medium & Heavy Vehicles Death and Injury2.001/1/2015Child Restraint Aggregate1.308/19/2003Child Restraint Death and Injury1.308/19/2003Equipment Death and Injury1.308/19/2003Light Vehicles Aggregate2.001/1/2015Light Vehicles Death and Injury2.001/1/2015Low Volume Vehicles Death and Injury2.001/1/2015Motorcycles Aggregate1.308/19/2003Motorcycles Death and Injury1.409/12/2003Substantially Similar Vehicles1.308/19/2003Tires Aggregate1.509/27/2003Tires Death and Injury1.509/27/2003Trailers Aggregate1.308/19/2003Trailers Death and Injury1.409/12/2003EWR XML Schema
  

  
 
        Support Documents
  
       
  
      Manufacturer Account Application
                          Training Materials
                          Legal Interpretations
                          Confidentiality RequestsTo apply for an EWR account, complete this application and send it to NHTSA via email (preferred) at mfrewrhelpdesk@dot.gov.

**NHTSA EWR Manufacturer Account Application:** Word| PDF

Directions for filling out the application are included with the application.

NOTE: Manufacturers of equipment and low-volume vehicles that DO NOT sell substantially similar vehicles in foreign countries do not need an EWR ID unless they are reporting death incidents. NHTSA will not issue a manufacturer an EWR ID unless the manufacturer is planning to report death incidents.
To access the User Guide, log into the Manufacturer Portal then go to the help menu and download the User Guide. More information is available in our FAQ section.

 
  
Manufacturer Portal TrainingDownloadMedium Heavy Duty Vehicles, Emergency Vehicles, Buses, RVs (Motorized), Light Vehicles, Motorcycles, Trailers (Trailer RV’s)DownloadChild Restraint SystemsDownloadTiresDownloadEquipment and Low VolumeManufacturer Portal Training download links
The following table lists the legal interpretations that are currently available. The legal interpretations are listed in descending order by date.

 
  
Company NameDateAlliance of Automobile Manufacturers3/12/2014Automobili Lamborghini S.p.A.5/8/2008Mayer, Brown, Rowe & Maw, LLP4/13/2004KME Fire Apparatus3/26/2004Anonymous12/12/2003Association of International Automobile Manufacturers, Inc. (AIAM)12/12/2003Japan Auto Parts Industries Association12/12/2003OshKosh Truck Corporation12/12/2003Toyo Tire (USA) Corporation12/12/2003Alliance of Automobile Manufacturers11/12/2003Collins Industries, Inc.11/12/2003Featherlite, Inc.11/12/2003Motor & Equipment Manufacturers Association (MEMA)11/12/2003Recreational Vehicle Industry Association (RVIA) and Monaco Coach Co.11/12/2003Rubber Manufacturers Association (RMA)11/12/2003TurtleTOP11/12/2003Vehicle Services Consulting, Inc.11/12/2003Vorys, Sater, Seymour and Pease LLP11/10/2003Alliance of Automobile Manufacturers9/4/2003National Truck Equipment Association (NTEA)9/4/2003Truck Manufacturers Association8/22/2003Collins Industries, Inc.8/20/2003Miller, Johnson, Snell & Cummiskey, P.L.C.8/8/2003Vehicle Services Consulting, Inc.7/24/2003Butzel Long7/2/2003Halcore Group Inc.6/21/2003Stewart & Stevenson Services, INC.5/21/2003Southeast Toyota Distributors, LLC5/16/2003National Truck Equipment Association (NTEA)5/14/2003Active Web Services5/1/2003Sundown Trailers4/30/2003CoachMen Industries4/29/2003Waste Equipment Technology Association (WETA)4/29/2003Alliance of Automobile Manufacturers4/11/2003Etnyre4/11/2003Kanapheide Manufacturing4/11/2003National Truck Equipment Association (NTEA)4/11/2003Spartan Motor Chassis, Inc4/11/2003Alliance of Automobile Manufacturers3/25/2003Active Web Services7/21/2002EWR Legal Interpretations
A request may be submitted for confidential treatment of certain Early Warning Reporting data to NHTSA.

Confidentiality is covered by 49 CFR Part 512.

New process for COVID-19.
  

  
 
        Data Search
 NHTSA Information
              
              About NHTSA
          Careers & Internships
          Contact Us
          Recall Information
          Report a Safety ProblemInformation For
              
              Vehicle Manufacturers
          State Governments
          Enforcement & JusticeNHTSA Sites
              
        SaferCar App
          TrafficSafetyMarketing.gov
          EMS.gov
          911.gov
            Website Information
              
        Web Policies & Notices
          Accessibility
          FOIA
          Privacy Policy
          Information Quality
          Vulnerability Disclosure Policy
          No Fear Act Data
          Ethics
          Civil Rights
          Office of Inspector General
          OIG Hotline
          BusinessUSA
          USA.gov
          WhiteHouse.gov

            National Highway Traffic Safety AdministrationNational Highway Traffic Safety Administration
              1200 New Jersey Avenue, SE
                Washington, D.C. 20590
              888-327-4236888-275-9171 (TTY)
              Twitter
                LinkedIn
                Facebook
                Youtube
                Instagram
        Submit Feedback >