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National Geospatial-Intelligence Agency

DIRECTIVE

NUMBER 1025

6 May 2015

Administrative Update 4, 09 May 2018

HD

SUBJECT: Mandatory Training

References: See Enclosure 1

1. PURPOSE. This National Geospatial-Intelligence Agency Directive (NGAD)

establishes policy, assigns responsibilities, and delegates authority for a mandatory 

training program, which includes general and specialized training as well as training that 

leads to position-required certification.

2. APPLICABILITY. This NGAD applies to all NGA civilian employees, other

government agency personnel permanently assigned to NGA, military personnel, 

contractors, and those with access to NGA Information Technology (IT) systems. All are 

hereafter referred to as personnel in this NGAD.

3. POLICY. It is NGA policy that:

a. All personnel complete mandatory training in accordance with (IAW) References

(a) and (f), this Directive, and the Mandatory Training Web sites (classified and 

unclassified), where applicable.

b. All new civilian and military personnel complete the New Employee Orientation

Seminar (NEOS) and other mandatory courses via instructor-led or computer-based 

training (CBT) as required within 30 days of entry to duty (EOD). All new contractors 

assigned to NGA spaces or with access to NGA systems complete NEOS and 

mandatory training courses on a case-by-case basis dependent on security clearance 

level, type of work, and contract language within 30 days of EOD. Thereafter, 

mandatory training is completed as mandated via instructor-led or CBT courses.

c. All new supervisors and managers complete mandatory supervisory training

classes as mandated via instructor-led classes or CBT within 180 days of accepting a 

supervisory or managerial position. All current supervisors and managers complete 

mandatory supervisory training classes as mandated via instructor-led classes or CBT 

within 1 year of signature of this Directive.
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d. All personnel complete mandatory specialized and certification training as 

required for one’s position or duties. This may include, but is not limited to, deployment 

training, use of a Government credit card, or security access.

e. Failure to complete one’s mandatory training and certification requirements may 

lead to disciplinary or adverse action in accordance with (IAW) References (b) and (d). 

In some instances, non-compliance may result in suspension of IT system access.

f. All mandatory training requirements are annotated in an individual’s Human 

Resource Information System (HRIS) record and will be tailored to one’s position and/or 

duties. All personnel will have the capability to view the mandatory general and 

specialized training applicable to his/her position and/or duties. The individual’s HRIS 

record will provide due dates and notification of training required 30 days prior to the 

due date.

g. Supervisors and managers assess their direct reports’ training records to ensure 

personnel complete mandatory general and specialized training.

h. Employees will access mandatory training status and material through various 

NGA intranet systems. 

i. Mandatory training must be completed prior to extended departures from the 

official duty station if the employee will not be able to access any of the NGA systems.

4. RESPONSIBILITIES. See Enclosure 2.

5. EFFECTIVE DATE. This NGAD is effective on the date of signature.

Enclosures:

1. References

2. Responsibilities

Glossary
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ENCLOSURE 1

REFERENCES

(a) DoD Instruction 1400.25, Volume 410, “DoD Civilian Personnel Management

System: Training, Education, and Professional Development,” 25 September 

2013

(b) NGA Directive 1455.1, “Disciplinary and Adverse Actions,” 26 August 2013

(c) NGA Policy Notice 5410.2, “Portfolio Management,” 24 July 2014

(d) NGA Manual 1455.1, “Disciplinary and Adverse Actions,” 

19 February 2015

(e) NGAI 5425.1, “NGA Corporate Policy Program,” 25 July 2016

(f) Memorandum for Record, U-2017-03462, “National Geospatial-Intelligence 

Agency (NGA) Mandatory Training Reciprocity Program
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ENCLOSURE 2

RESPONSIBILITIES

1. Director, NGA (D/NGA), delegates to the Director, Human Development (D/HD), the 

authority to approve and ensure all Agency mandatory training requirements are met in 

accordance with (IAW) References (a) and (f), this Directive, and the Mandatory 

Training Web sites (classified and unclassified).

2. D/HD.

a. Provides policy and program management oversight for mandatory training.

b. Approves additions, modifications, and/or deletions of mandatory training courses 

and requirements.

c. In collaboration with Career Service Heads (CSHs), recommends to Portfolio 

Managers a plan to appropriately resource all forms of mandatory training. Executes 

and monitors Portfolio Manager-approved resource decisions in conjunction with Career 

Service Heads. (Reference [c])(c))

d. Ensures mandatory training is annotated and auditable upon completion based on 

occupation, position type and/or duties, and that the individual’s HRIS record is tailored

to view training status of the mandatory general and specialized training applicable to 

each person’s occupation, position, and/or duties.

e. Recommends designated list of personnel to Chief Information Officer-Director, IT 

Services (CIO-D/T), to have access to mandatory training delinquency reports.

f. Provides operational guidance and establishes, in collaboration with Career 

Services, NGA College, and the Mandatory Training Course Managers (MTCM), 

mandatory training and certification criteria to include, but not limited to, interpretation of 

policy requirements, quality of course content, instructional design, and implementation 

plans.

g. Audits and consolidates course completion statistics to respond to Department of 

Defense (DoD) data calls.

h. Delegates tasks to subordinate personnel as necessary to ensure mandatory 

training requirements are met.

3. Career Service Heads develop specialized training, and in some instances, 

certification requirements, for all occupations assigned within their respective career 

services, and work with Component Directors and the MTCMs to ensure those training 

and certification requirements are annotated and tracked in HRIS.
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4. CIO-D/T.

a. Coordinates with D/HD or designee, NGA College, MTCMs, and supervisors to 

provide mandatory training information to all personnel via the NGA intranet (classified 

and unclassified).

b. Provides access to HRIS mandatory training delinquency reports to designated 

personnel identified by D/HD.

c. Provides information technology support to automate mandatory training based on 

D/HD’s requirements and funding availability.

5. Director, Contract Services ensures appropriate mandatory training requirements as 

stated in paragraph 3b of the Directive are included in the statements of work and 

develops an appropriate compliance mechanism, to include consequences for noncompliant contractors. 

6. Portfolio Managers. Provide strategic guidance and oversight to ensure mandatory 

training requirements are resourced to meet Agency, Intelligence Community, and DoD 

requirements. (Reference (c))

7. Component Directors appoint MTCMs.

8. MTCMs.

a. Define, develop, and maintain mandatory training courses for their respective 

programs in accordance with (IAW) Reference (a).

b. Annually review and validate course material for compliance in accordance with 

(IAW) Reference (a).

c. Publicize applicable mandatory training courses to the defined target audience. 

d. Track and provide list of personnel who are 60 days non-compliant with

mandatory training or certification requirements to Component Directors and immediate 

supervisors for action. Coordinate with immediate supervisors to develop and carry out 

plans of action to bring delinquent personnel current with their training and/or 

certification requirements.

9. Supervisors and Managers.

a. In collaboration with MTCMs, ensure all direct reports complete mandatory 

training.

b. Recommend appropriate action for personnel who are more than 60 days 

delinquent on mandatory training. (References [b] and [d] (b) and (d))
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c. Coordinate with MTCM, as necessary, to request extensions for personnel who 

are delinquent on mandatory training due to extenuating circumstances such as 

extended temporary duty assignments or deployments, extended leave, long-term

training, etc. 

10. Personnel.

a. Complete all mandatory training requirements within established timeframes using 

various NGA intranet systems.

b. Notify supervisor as soon as possible if mandatory training due date cannot be 

met due to deployments, extended leave, etc.
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GLOSSARY

DEFINITIONS

Mandatory Training Includes general and specialized training courses, as well 

as certification requirements. Mandatory training is 

required for all employees based on statute, regulation, or 

prescribed policy. (Reference (a))