National Geospatial-Intelligence Agency (NGA) Mentor-Protégé Program (MPP)

PART 1 - MENTOR-PROTÉGÉ PROGRAM SYNOPSIS

1.0 Introduction: The National Geospatial-Intelligence Agency (NGA) Mentor-Protégé Program (MPP) is seeking 

eligible Mentorfirms for participation in the Department of Defense (DoD) MPP, in accordance with Department of 

Defense Federal Acquisition Regulation Supplement (DFARS) subpart 219.71 and DFARS Appendix I. Formal 

proposals are not being accepted at this time. However,Mentorfirms whose Mentor Application are consistent 

with the intent of the NGA MPP and have an approved Mentor-Protégé Agreement may be invited to participate in 

Phase III to submit a cost proposals subject to availability of funds.

1.1 Objective: The purpose of the DoD MPPis to provide incentives to major DoD contractors to assist Protégé 

firms and increase the Protégé’s overall participation as prime contractors and/or subcontractors. This is 

accomplished through technical and developmental assistance from the Mentorto the Protégé.Approved Mentor

firms will enter into Mentor-Protégé Agreements with an eligible Protégé.A complete description of the DoD 

program and eligibility requirements is provided in Appendix I of the Defense Federal Acquisition Regulation 

Supplement (DFARS).In addition, you can visit the DoD Office of Small Business Program (OSBP) Website 

http://business.defense.gov/programs/mpp/resources/ and NGA OSBP website 

https://www.nga.mil/resources/NGA_ MENTOR-PROTEGE_PROGRAM.html for additional information.

1.2 Eligibility: DFARS Appendix I, paragraph I-102(a) details Mentorfirm eligibility. DFARS Appendix I, 

paragraph I-102(b) details Protégé firm eligibility.

1.3 Allowable Developmental Assistance: See DFARS Appendix I, paragraph I-106 for details on allowable 

developmental assistance. Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs) 

may also be utilized to incorporate the use of interns in support of the Mentor-Protégé Agreement. 

1.4 Goals: NGA is focusing on Mentor-Protégé Agreements that are creative, uniqueandprovide a 50% technology

transfer component in the technical areaslisted below.Proposedapplications and/or agreements consisting

primarilyof businessinfrastructure, management, and marketing assistancewill not be consideredfor

approval.

MAJOR TECHNICAL CATEGORIES

Information Technology

Information Assurance/InformationSecurity

GIS/Remote Sensing&Imagery Training

High End Systems &Hardware Development

GIS Support andetc.

SPECIFIC TECHNICAL CATEGORIES

GEOINT

Visualization

Tasking, Processing, Exploitation, andDissemination ofthe Electromagnetic Spectrum

Persistent Surveillance

Compressing timelines

Horizontal Integration

Forward Deployment ofTechnologies

Multi-INT exploitation andetc.
1.5 Approach: The NGA MPP is funded by the DoD OSBP and awards Cost Reimbursable no fee contracts to 

approved Mentorfirms.All contracts shall be invoiced and paid monthly and must include a Monthly Status Report 

(MSR). The total period of performance for any proposal cannot exceed two-years (24-months).The Government 

intends to approve multiple Mentor-Protégé Agreements per fiscal year. The Government reserves the right to make 

multiple awards or no awards. In addition to the evaluation criteria discussed below, Mentors will be selected based 

on funding availability.

1.6 Questions: Questions may be submitted via email to the MPP Program Manager at MPP@nga.mil, (Subject: 

MPP Questions – Insert Business Name).
PART 2 - INSTRUCTIONS

2.0 Acceptance into the NGA MPP consists of three phases.Phase I is a call for Mentor Application. Phase II is a 

call for an approved Mentorto provide a Mentor-Protégé Agreement. Phase IIIis the request for proposals (RFP)for 

an approved Mentor-Protégé Agreement.Download all required DoD templates from the DoD Mentor-Protégé 

website at https://business.defense.gov/Programs/ Mentor-Protege-Program/MPP-Resources/.

2.1 Phase I – Call for Mentor Applications

2.1.1 An NGA Prime Contractor interested in participating in the DoD MPPmust apply for approval as a Mentor

and submit a MentorApplication.

2.1.2 Interested firms must be accepted as a participating Mentor prior to negotiation of a Mentor-Protégé 

Agreement. 

2.1.3 An NGA Prime Contractorthat apply for participation and are not approved will be provided the reasons and 

an opportunity to submit additional information for reconsideration.

2.1.4 A Mentor Application may be submitted for consideration through 31 May 20XX, 5:00 PM ET. A Mentor 

Application submitted after the time and date specified for receipt may be rejected by the Government or reviewed 

for the next Fiscal Year. A firm who submits a proposal without first receiving an approved Mentor Application ,

Mentor-Protégé Agreement, and RFPwill not be eligible for evaluation and/or award of a reimbursable contract.

2.1.5 Only an UNCLASSIFIED Mentor Application will be accepted. Do not email any other level of classification 

within the summary.

2.1.6 A MentorApplication shall be valid for 180 days after NGA MPP receipt.

2.1.7 Mentor Application Instructions

2.1.7.1 Complete Attachment 1(1-MPP-Mentor-Application.xlsx) and email both parts to MPP Program Manager at 

MPP@nga.mil, (Subject: MPP Mentor Application– Insert Business Name).

2.1.7.2 Do not convert the spreadsheet to PDF or any other format. Please keep it as native Excel. 

2.1.7.3 A converted Mentor Application will not be evaluated.

2.2 Phase II – Call for Mentor-Protégé Agreement

2.2.1 An accepted Mentormust submit a Mentor-Protégé Agreement for approval.

2.2.2 An accepted Mentormust have an approved Mentor-Protégé Agreement prior to negotiation of a reimbursable 

contract. 

2.2.3 A Mentor-Protégé Agreement not approved will be provided the reasons and an opportunity to submit 

additional information for reconsideration.

2.2.4 A Mentor-Protégé Agreement may be submitted for consideration through 15July 20XX, 5:00 PM ET. A 

Mentor-Protégé Agreement submitted after the time and date specified for may be rejected by the Government or 

reviewed for the next Fiscal Year. A firm who submits a proposal without first receiving an approved Mentor 

Application, Mentor-Protégé Agreement, and RFPwill not be eligible for evaluation and/or award of a reimbursable 

contract.

2.2.5 Only an UNCLASSIFIED Mentor-Protégé Agreement will be accepted. Do not email any other level of 

classification within the summary.
2.2.6 Mentor-Protégé Agreement shall be valid for 180 days after NGA MPP receipt.

2.2.7 Mentor-Protégé Agreement Instructions.

2.2.7.1 Complete Attachment 2(2-MPP-Mentor-Protégé-Agreement.xlsx) and Attachment 3 (3-MPP-MentorProtege-Agreement-Checklist.doc) and email both to NGA MPP Program Manager at MPP@nga.mil, (Subject: 

NGA MPP Mentor-Protégé Agreement – Insert Mentor&Protégé Name). 

2.2.7.2 Do not convert the documentto PDF or any other format. Please keep it as native Word. 

2.2.7.3 A converted Mentor-Protégé Agreement will not be evaluated.

2.3 Phase III – Requestfor Proposals

2.3.1 Prior to negotiation of a reimbursable contract a firm must be accepted by NGA and have an approved MentorProtégé Agreement.

2.3.2 A Mentor with an NGA approved Mentor Application and Mentor-Protégé Agreement will be issued an RFP.

2.3.3 Proposalmay be submitted for consideration through 31August 20XX, 5:00 PM ET. Proposals submitted after 

the time and date specified for receipt will be considered late and may be rejected by the Government. A firm who 

submits a proposal without first receiving an approved Mentor Application, Mentor-Protégé Agreement, and RFP 

will not be eligible for evaluation and/or award of a reimbursable contract.

2.3.4 Only an UNCLASSIFIED proposalwill be accepted. Do not email any other level of classification within the 

summary.

2.3.5 Proposals shall be valid for 180 days after proposal due date.

2.3.6 ProposalInstructions.

2.3.6.1 Upon approval of the Mentor Applicationand Mentor-Protégé Agreement, the Mentorwill receive an RFP. 

The proposal shall expand upon what was presented in the approved Mentor Application and Mentor-Protégé 

Agreement. TheMentorshall provide electronic copies of all Volumes.

2.3.6.2 Proposals shall include two (2) volumes: 

• Volume I: Cost Proposal

• Volume II: Documentation

2.3.6.3 Headers and footers are allowed in the margins. When both sides of a sheet display printed material, it shall 

be counted toward the maximum page limit. Partial pages count as a full page for page limitation purposes. Pages

shall be numbered sequentially by section. Coversheet and Title Pages are not included in the page count.

2.3.6.4 All pages within a page-limited volume shall be consecutively numbered, starting at page one, and not 

exceed the page limitation. Pages exceeding the page limitation set forth will not be read or evaluated and will be 

removed from the proposal prior to evaluation. Each page shall be affixed with the legend “SOURCE SELECTION 

INFORMATION.”

2.3.6.5 Title Pages, Glossary of Acronyms, and the Compliance Matrix are not included in the page count.
2.3.6.6 Volume Specifications. The proposal must follow the mandatory technical format below. 

Volume Specifications

Volume Medium Page Size Font Margins Maximum 

Pages

Notes

I. Cost Proposal Excel N/A Times New 

Roman, 10 

pt

1” margins 

on the top, 

bottom, and 

side 

margins

None The cost volume 

shall be presented 

in a Microsoft 

Excel spreadsheet 

with formatted 

formulas (the 

spreadsheet shall 

not be locked)

II. Documentation Adobe 

PDF

8.5” x 11” Times New

Roman, 10 

pt

1” margins 

on the top, 

bottom, and 

side 

margins

None

2.2.6.7 Each Volume must be its own separate file. Volumes must not be combined into a single file. Files within the

Cost Volume must include narrative, analysis, etc. in addition to any spreadsheets. Before submitting spreadsheets, 

Offerors must remove or disable macros and external links, but retain all computational functionality and embedded 

formulas. Use of other application software for submittal of proposals is prohibited.

2.3.6.8 All electronic files must be formatted such that the Government can copy portions and view formulas. 

Emails shall not exceed 12MB. Movie and sound file attachments, URLs, or other additional files will not be 

accepted. 

2.2.6.9 Volumes must consist of the following:

Volume I: Cost Proposal

• IAW DFARS 219.7104(a), Developmental Assistance costs Eligible for Reimbursement or Credit, 

developmental assistance provided under an approved Mentor-Protégé Agreement is distinct from, and must not 

duplicate, any effort that is the normal and expected product of the award and administration of the Mentor

firm’s subcontracts. The Mentorfirm must accumulate and charge cost associated with the latter in accordance 

with its approved accounting practices.Mentorfirm costs that are eligible for reimbursement are set forth in 

Appendix I. Before incurring any costs under the Program, Mentorfirms must establish the accounting 

treatment of developmental assistance costs eligible for reimbursement or credit. 

• The Mentorshall submit a cost proposal using the format and instructions at Federal Acquisition Regulation 

(FAR) 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals. The cost volume shall be presented 

in a Microsoft Excel spreadsheet with formatted formulas (the spreadsheet shall not be locked). Mentors shall 

provide proposed costs for entire period of performance of the program. The following are other items to 

address in the cost proposal. The cost proposal shall include adequate and realistic cost or pricing to support the 

approved Mentor-Protégé Agreement. The cost volume shall contain supporting documents for all costs 

proposed. The Government anticipates award of Cost (No Fee) type contracts. 

• Mentors shall provide proposed cost data for the duration of the program. The proposal shall be furnished with 

supporting schedules and contain hour breakdown per task. Labor/salary reimbursement must be for employees 

on the Mentor’s payroll only. Protégé salaries and consultant costs are not permitted. Labor hours and dollar 

values associated with technology transfer must track to each technology and developmental assistance category 

in the Mentor-Protégé Agreement. The Cost proposal shall contain separate specific cost that show which costs 

are clearly attributable to the proposed technology. Fee, profit, and Facilities Capital Cost of Money (FCCOM) 

are not allowed. 
• All cost elements without fee/profit shall be broken down into each respective Contract Line Item Number 

(CLIN).

• Substantiating Cost Data

In its cost volume, the Offeror shall identify factual cost information that forms the basis for the cost 

estimate and that will permit the Government to substantiate Offeror’s proposed costs and rates. 

Substantiating cost data shall include a cost narrative and related attachments with supporting evidence 

documentation set forth in the below paragraphs. The cost narrative shall address all of the following: 

• Top Level Summary

Identify the top level summary of the requirement that include the Time Phased Labor Hours, Direct Labor 

Rates, Cost Element Summary, Cost Element Detail by period of performance, Subcontractor Costs, Other

Direct Costs Detail, Travel Detail, and Indirect Rates.

• Time Phased Labor Hours

Identify the basis of proposed labor hours. This information shall, at a minimum, include 

current/historical/projected hours data related to proposed hours upon which to the proposed hours were 

based. 

• Direct Labor Rates 

Identify the basis of proposed labor rates. This information shall, at a minimum, include 

current/historical/projected cost data related to proposed direct expense rates upon which to the proposed 

rates were based (e.g. FPRAs, FPRRs, payroll records). Also provide any documents required to support 

the computation of proposed direct rates. Provide evidence of all proposed labor rates. If labor rates are 

based on payroll records, provide payroll data directly from the Offeror’s accounting system (not just a 

listing of rates) related to proposed based labor rates. If rates are based on survey information, provide the 

applicable pages from the survey and indicate the rates used. Provide a chart that shows proposed labor 

rates with corresponding supporting data. Include wage escalation:

Wage Escalation

Identify and provide source of proposed escalation factor. Describe the methodology used to apply 

proposed escalation (e.g. effective date of escalation). If escalation is incorporated into estimates on a 

prorated basis, please explain and show calculations. If proposed escalation is based on historical 

experience, provide the most recent three (3) year history on similar projects. 

• Subcontractors

Provide supporting cost/price documentation for all proposed subcontractors, including copies of the 

subcontractor proposals. Identify the subcontract type the Offeror intends to issue and the total proposed 

subcontract value by task for each subcontractor. Pursuant to FAR 15.404-3, Subcontract Pricing 

Considerations, it is the Offeror’s responsibility to conduct appropriate cost or pricing analyses to establish 

the reasonableness of the proposed subcontract prices and to include these analyses in its proposal. The 

subcontract cost or price analysis shall include the following: 

• Cost/price analysis technique(s) used (e.g. , comparison of prices received);

• Detailed findings; and 

• Basis for determination of fair and reasonable proposal subcontract prices. 

If the intended subcontract is time-and-material (T&M), the Offeror shall provide justification and 

subcontractors are required to provide supporting documentation of proposed T&M rates (i.e. cost buildup 

computations of fully-burdened labor rates and/or other calculations used to establish T&M labor rates). 

Subcontractor T&M proposals must include direct labor hours and rates by labor category. Estimated 

material costs must be accompanied by evidence and/or supporting documentation of proposed values. If 

the intended subcontract is cost-type, the subcontractor shall provide a total cost breakdown including totals 

for each cost component (direct labor hours, rates, and costs by labor category; indirect costs; fee; etc.). The 

subcontractor’s proposal must contain a cost narrative and supporting documentation for its proposed rates. 
The Offeror shall annotate whether the subcontractor(s) are providing labor services at the Government 

site, prime contractor site, or the subcontractor site(s). If at the subcontractor site, the Offeror shall specify 

which subcontractor sites and location addresses are applicable to the labor services. 

Subcontractors, interdivisional transfers, or any other business entities associated with the prime Offeror’s 

proposal who have proprietary data may submit sealed unsanitized price/cost data directly to the Offeror for 

inclusion as a sealed component of the Offeror’s proposal. The prime contract shall properly handle and 

protect the unsanitized subcontractor price/cost proposal submittals. The prime Offeror shall be responsible 

for submitting all sealed, unsanitized price/cost proposals for its subcontractors, interdivisional transfers, or 

any other business entities associated with its proposal on or before the proposal submittal deadline. A 

prime offeror’s failure to include subcontractor cost/price data with its prime proposal submittal shall be 

handled in accordance with FAR 15.208. Information reflected in the prime’s proposal must reconcile with 

the subcontractors’ proposal data.

The HBCU/MI, PTAC, and/or SBDC are considered proposal with cost breakdown from the HBCU/MI, 

PTAC, and/or SBDC is required for any proposed costs. HBCU/MI costs must include a breakdown of 

costs for direct labor, indirect costs, supplies, faculty travel, interns, and use of facilities at the College or 

University. PTAC and SBDC cost must be broken down in a similar fashion.Mentors must include a copy 

or the developmental/technical assistance plan and cost proposal from the HBCU/MI, PTAC, and/or SBDC 

they have chosen to participate in their Mentor-Protégé Agreement. All HBCU/MI (or PTAC/ SBDC) 

proposed costs (including overhead, G&A, direct labor) must be incorporated into this volume under a 

separate column titled “Subcontractors” and should remain separate fromMentor’s direct labor costs. 

Provide breakout of proposed incidental costs. Incidental costs are limited to 10% of the total proposed 

cost. The 10% incidental costs must be otherwise allowable, allocable, and reasonable. Incidental costs or 

other ODCs cannot exceed 10% of the total cost of the proposal. Incidental costs include all costs other 

than Mentor direct labor, overhead, profit, and G&A costs associated with direct labor. Subcontracting to 

HBCU/MI, PTAC, and/or SBDC is not considered incidental costs. Mentormust state the proposed 

percentage of incidental costs does not exceed 10% of the total estimated cost in accordance with DFARS 

Appendix I, I-109(c). Examples of incidental costs include travel, training, certifications, etc. To calculate 

the 10%, divide the incidental costs into the total proposal costs (total proposal cost includes labor, 

overhead, G&A, and incidental costs). No fee, G&A, or profit is allowed on incidentals. 

• Other Direct Costs (ODCs) 

Estimate all ODCs expenses broken out individually with justification. The Mentorshall include a 

breakdown of ODCs for Mentor, Protégé, and all subcontractors for the duration of the program. All ODCs 

must be related to Protégé developmental assistance and training.

• Travel Detail

Estimate all travel expenses broken out by individual trip with justification. Ensure all

Mentor/protégé/subcontractortravel and conference fee costs related to Post-Award, Program Management 

Reviews, and any other required meetings/conferences/training are included. Attendance at the annual OSD

Mentor-Protégé Conference is mandatory and travel costs must be included. Travel will be reimbursed 

based on the Federal Travel Regulations (FTR) guidelines for government travel. The Mentorshall include 

a breakdown of travel costs for Mentor, Protégé, and all subcontractors for the duration of the program. All 

travel expenses must be related to Protégé developmental assistance and training, not marketing. Required 

Travel includes: 

• Yearly Travel: GEOINT Symposium and DoD Mentor-Protégé Training Week. A maximum of two (2) 

personnel from the MentorCompany and two (2) personnel from the Protégé Company attends.

• Quarterly Travel: NGA MPP Workshops and Boot camps. A maximum of three (3) personnel from the

MentorCompany and three (3) personnel from the Protégé Company attends.

• Monthly Travel: PMRs. A maximum of three (3) personnel from the MentorCompany and three (3) 

personnel from the Protégé Company attends. Respective HBCU/MI, PTAC and SBDC must attend.
• Mentor-Protégé Agreement Kick-Off Meeting: Conducted within 30 days after contract award. 

Preferred location is Protégé’s facility. Mentor and Protégé and DCMA must be in attendance. 

HBCU/MI, PTAC and SBDC attendance is optional. 

• Mentor-Protégé Agreement Completion Meeting: Conducted within 30 days before contract 

completion. Will include a final PMR. Preferred location is Protégé’s facility. Mentor and Protégé and 

DCMA must be in attendance. HBCU/MI, PTAC and SBDC attendance is optional. 

• Indirect Rates

The Offeror shall identify proposed indirect rates and indirect factors used in its cost estimates. The Offeror 

shall include a table of all indirect rates and indirect factors proposed by contractor fiscal years (CFYs), 

identify the source of the rates (e.g. Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate 

Recommendation (FPRR), Forward Pricing Rate Submittal/Proposal (FPRS/FPRP), estimates based upon 

historical experience, etc.) and provide the date of the source. The Offeror shall explain the allocation base 

to which each rate is being applied and provide evidence to support proposed indirect rates and indirect 

factors. Current Government rate recommendations will be used as the basis for evaluation purposes. 

Therefore, cognizant Government audit rate recommendation evidence is preferred (e.g. DCAA 

recommended rates and/or DCMA indirect rate approval letters). 

The Offeror shall provide evidence of the proposed indirect rates and indirect factors used in its cost 

estimates (e.g., a copy of the FPRA, FPRR, FPRP, FPRS, or other official cognizant Government audit 

correspondence documenting the proposed rates/factors). The Offeror shall also provide audit agency 

contact information, including applicable telephone numbers and email addresses. 

Mentormust submit an advance agreement for the final indirect rates for the life of the contract as stated in 

DFARS Appendix I, I-106(e). 

• Additional Cost Volume Information

The Offeror shall include the following in its Cost volume:

• The Offeror’s most recent DCAA Audit Report or a completed DCAA Pre-Award Survey of Prospective 

Contractor Accounting Systems; 

• The status of the Offeror’s estimating and purchasing system. Provide the name of the Government agency 

and the date of the adequacy determination. 

• If the Offeror’s accounting system has never been independently reviewed by a Government agency or proof of 

system adequacy is not available, include a statement to that effect and provide a narrative that the accounting 

system meets the requirements outlined in the SF 1408.

• To receive an award, the Offeror must be deemed responsible in accordance with FAR 9.104-1(e), which 

requires that prospective contractors have necessary accounting controls. This notice provides information for 

awards issued on a cost-reimbursement basis. Consequently, to be determined responsible for purposes of award 

contract under this notice, an Offeror’s accounting system must be adequate for determining costs applicable to 

the contract. See FAR 16.301-3(a)(3). To aid in the contracting officer’s responsibility determination, each 

Offeror should provide evidence indicating that its accounting system is adequate for determining costs 

applicable to the contract. 

Volume II: Documentation 

• Mentor Application: Include one copy of the final accepted Mentor Application.

• Mentor-Protégé Agreement: Include one copy of the final accepted Mentor-Protégé Agreement. 

• Representations and Certifications: Complete all representations and certifications listed in section K of the 

solicitation. 
• SAM.gov: Include one copy of the printout of the Mentor’s and Protégé’s profile;
PART 3 - EVALUATION

3.0 Phase I submission will be evaluated.

3.1 Phase I: Mentor Application Evaluation. The following information will be used to determine whether the 

Mentor Application is consistent with the intent of the NGA MPP and is in the best interest of the NGA:

• Mentor is currently eligible to participate in the program;

• Mentor’s explanation of its ability to provide developmental assistance and how that assistance will 

increase subcontracting opportunities in industry categories where small disadvantage business are not 

dominate in the company’s vendor base;

• Mentoris currently on contract or actively seeking to do business with the NGA;

• The Mentor and Protégé’s past and present capabilities benefit the NGA;

• The Mentor and Protégé have a current/past relationship and are compatible

3.2 Phase II: Mentor-Protégé Agreement Evaluation. The following information will be used to determine 

whether the Mentor-Protégé Agreement is consistent with the intent of the DoD MPP and is in the best interest of 

the Government:

• Complete Package;

• Mentor and Protégé are currently eligible to participate in the program;

• Description of Developmental Assistance;

• Description of Milestones for Developmental Assistance Plan;

• Metrics for Developmental Assistance Plan;

• Estimated Cost of Development Assistance;

• SIC Codes for Protégé;

• NAICS Codes for Protégé;

3.3 Phase III: Proposal Evaluation. The Government will award a contract resulting from this solicitation to the 

responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price 

and otherfactors considered. The following factors shall be used to evaluate offers:

Factor 1: Approved Mentor Application and Mentor-Protégé Agreement

Factor 2: Cost

Factor 1: Approved Mentor-Protégé Agreement is more important than Factor 2: Cost.

3.3.1 Approved Mentor Application and Mentor-Protégé Agreement. The Government will consider the 

following when evaluating Volume II: Documentation:

• Mentor Application has been approved by the NGA OSBP.

• Mentor-Protégé Agreement has been approved by the DoD OSBP.

Factor 1: Approved Mentor Application and Mentor-Protégé Agreement will be assigned a rating of Acceptable or 

Unacceptable. Factor 1: Approved Mentor Application and Mentor-Protégé Agreement will be assessed and 

assigned a rating that corresponds to an adjectival rating from Acceptable to Unacceptable, as listed below: 

Rating Description

Acceptable Approved Mentor-Protégé Agreement has been approved by 

DoD OSBP

Unacceptable Approved Mentor-Protégé Agreement has NOT been 

approved by DoD OSBP

3.3.2 Cost Evaluation.
• The Government will evaluate the cost proposal for cost realism and reasonableness, in accordance with FAR 

15.404-1. 

• The Government evaluation will assess how well the proposal supports elements of cost, work hours, loading 

factors, and rates over the contract life. 

• Reasonableness is evaluated by assessing the acceptability of the Offeror’s methodology and risks used in 

developing the cost estimates. 

• The cost analysis techniques in FAR 15.404-1(c)(2) are used to determine whetherthe estimated cost is fair and 

reasonable. 

• Proposed costs are deemed reasonable when they are fair to the buyer, fair to the seller, and reasonable 

considering the market conditions, available alternatives, and cost-related factors as determined through one or 

more of the cost analysis techniques. 

• The Government will evaluate proposals for cost realism and will determine a most probable cost (MPC) by 

adjusting the Offeror’s proposed costs to reflect any additions or reductions to cost elements to realistic levels 

based on the results of the cost realism analysis. 

• The Government’s award decision will be based on the MPC.