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National Geospatial-Intelligence Agency

INSTRUCTION

NUMBER 5210.1

6 January 2017

SI

SUBJECT: Use of Selected Alcoholic Beverages in NGA-Controlled Spaces

References: See Enclosure 1.

1. PURPOSE. This Instruction:

a. Establishes policy, assigns responsibilities, and provides procedures for the

authorization and limited use of selected alcoholic beverages in NGA-controlled spaces

in accordance with (IAW) References (a) through (i). 

b. Rescinds NGA Policy Notice 5210.4, “Alcoholic Beverages in NGA-Controlled

Spaces,” 24 November 2003.

2. APPLICABILITY. This Instruction applies to all NGA civilian employees, military

service members, other Government agency personnel assigned to NGA, and 

contractors, hereinafter referred to as personnel.

3. DEFINITIONS. See Glossary.

4. POLICY. It is NGA policy that:

a. The limited alcohol consumption of only wine and/or beer may be approved for

special events held within NGA-controlled spaces, subject to the provisions of this

Instruction and relevant federal, state, and local laws.

b. Written authorization for special events must be obtained from the Installation

Operations Office East or West Site Manager prior to bringing into, 

serving, and consuming alcoholic beverages in NGA-controlled spaces. Blanket 

authorizations are prohibited. 

c. Special events during which alcohol may be authorized include, but are not limited

to, official representation receptions, seasonal holiday activities, special awards, 

Commonwealth events, recognition events for promotions, and retirement ceremonies.

5. RESPONSIBILITIES. See Enclosure 2.

6. PROCEDURES. See Enclosure 3.

(b)(3) 10 USC 424
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7. EFFECTIVE DATE. This Instruction is effective on the date of signature.

 

Enclosures

1. References

2. Responsibilities

3. Procedures

Glossary

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ENCLOSURE 1

REFERENCES

(a) 41 Code of Federal Regulations §101-20.307, “Federal Property Management 

Regulations,” 01 July 2002

(b) NGA Policy Directive 5200, “Operational Security,” 24 November 2003

(c) NGA Instruction 8040.2, Volume 1, “Records and Information Life-Cycle 

Management: Records Management Program,” 20 March 2016

(d) NGA Manual 1455.1, “Disciplinary and Adverse Actions,” 19 February 2015

(e) Air Force Instruction 34-219, “Alcoholic Beverage Program,” 04 February 2015

(f) Army Regulation 600-85, “Army Substance Abuse Program,” 28 December 2012

(g) Fort Belvoir Policy Memorandum #42, “Consumption of Alcohol at Organizational 

Functions,” 26 June 2014

(h) Scott Air Force Base Template, “Serving/Consumption of Alcoholic Beverages,”

Undated

(i) Memorandum for Record, “Delegations of Authorities,” 17 January 2014
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ENCLOSURE 2

RESPONSIBILITIES

1. Director, NGA. Designates the Director, Security and Installations (D/SI) to oversee 

exemptions of alcoholic beverages brought on to NGA-controlled spaces IAW 

References (a) and (i).

2. D/SI. Delegates approval authority to Site Managers to review/approve requests for 

bringing alcoholic beverages into NGA-controlled spaces.

3. NGA Campus East (NCE) and NGA Campus West (NCW) Site Managers.

a. Serve as delegated approval authority for bringing alcoholic beverages into NGAcontrolled spaces. 

b. Ensure an appropriate review of each alcohol request is completed prior to the 

introduction of alcoholic beverages into NGA-controlled spaces.

c. Coordinate with NGA Police Officers to ensure situational awareness of the 

proposed event. 

4. NGA senior executives and military officers holding the rank of O-6 and above.

a. Authorize all requests from their respective organizations for alcoholic beverage 

consumption at approved events. 

b. Maintain overall responsibility of the event and the conduct of personnel; may 

impose additional limitations or restrictions as determined by the approval authority. 

Personnel violating this authority are disciplined IAW Reference (d).

5. Sponsoring Officials.

a. Obtain written authorization from an NGA senior executive, or O-6 and above, in 

the sponsoring organization’s chain of command prior to the submission of the request. 

b. Ensure written approval (appendix 1) is secured from the respective Site 

Manager.

c. Maintain immediate responsibility for the event and the conduct of personnel.

6. NCE Arthur Lundahl and NCW Conference Center Staff.

a. At NCE, the Conference Center event management staff coordinates approval 

with the Site Manager for these events and utilizes NCE’s food service vendor to 

provide and serve alcoholic beverages.
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b. For NCW and any NCE conference-related event not using the pre-approved

vendor, the requesting sponsoring official must obtain Site Manager approval prior to 

providing alcoholic beverages.

7. NGA Police Officers ensure that a completed and approved coordinated staff

summary sheet (SSS) (appendix 1) is presented at the same time the alcohol 

beverages are brought into NGA-controlled spaces.

8. Personnel.

a. Maintain ultimate responsibility for his/her conduct when attending special events

where alcoholic beverages are served.

b. Maintain proper decorum at all times and consume alcoholic beverages

responsibly.

c. Comply with this Instruction and other relevant policies and laws that govern the

consumption of alcoholic beverages, such as minimum age laws and laws defining 

“driving under the influence.”

d. Maintain cognizance that the violation of relevant alcoholic beverage laws and the

disregard for sound judgment in alcoholic consumption may result in serious 

consequences, including adverse personnel and security actions IAW Reference (d).

e. If bringing alcohol into NGA-controlled spaces, present signed SSS to NGA Police

Officers upon entering the building. 
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ENCLOSURE 3

PROCEDURES

1. Sponsoring Officials.

a. Prepare and obtain an NGA senior executive, or O-6 and above, signature on the 

Component coordination SSS found on the Security and Installations webpage, bottom 

of page, under Security/Prohibited Items, Related Documents and Forms, example SSS 

Requesting Alcohol Beverages (appendix 1).

b. Upon authorization, submit the request to bring selected alcoholic beverages into 

NGA-controlled spaces to their respective Site Manager.

2. Site Managers.

a. Approve/disapprove the request to bring selected alcoholic beverages into NGAcontrolled spaces and advises the sponsoring official of their decision.

b. If the request is approved, coordinate with NGA Police Officers to ensure 

situational awareness of the proposed event.

3. All involved parties should retain a copy of the request for their internal records IAW 

Reference (c).

4. Personnel bringing alcohol into NGA-controlled spaces.

a. Present the Site Manager-approved SSS to NGA Police Officers upon entry into 

the facility. 

b. Ensure that all alcoholic beverages brought into the facility are removed at the 

close of business that same day or the end of the event that same day.

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GLOSSARY

(Definitions created by NGA for NGA purposes only)

Sponsoring 

officials

NGA personnel who host special events. These personnel maintain 

immediate responsibility for the event and the conduct of personnel,

and ensure requests to approve the use of alcoholic beverages are 

properly routed and approved by the appropriate authorities.

Site Manager Oversees infrastructure engineering, base operations, workforce 

support services, conference center management, general 

amenities services, and site logistics support. The Site Manager is 

also the final approval authority for bringing alcoholic beverages into 

NGA-controlled spaces.

NGA-controlled 

spaces

Facilities, properties, etc. where NGA-controlled activity is 

conducted and day-to-day operations and maintenance managed 

by the Director, Installation Operations.