Federal Register / Vol. 80, No. 11 / Friday, January 16, 2015 / Notices 2447 

a collection of information, to search 

data sources, to complete and review 

the collection of information; and to 

transmit or otherwise disclose the 

information. 

All written comments will be 

available for public inspection at: 

Regulations.gov. 

An agency may not conduct or 

sponsor, and a person is not required to 

respond to, a collection of information 

unless it displays a currently valid 

Office of Management and Budget 

control number. 

Cheryl E. Parker, 

Federal Register Liaison Officer. 

[FR Doc. 2015–00561 Filed 1–15–15; 8:45 am] 

BILLING CODE 7510–13–P 

OFFICE OF PERSONNEL 

MANAGEMENT 

Privacy Act of 1974: New System of 

Records 

AGENCY: U.S. Office of Personnel 

Management (OPM). 

ACTION: Notice of a new system of 

records. 

SUMMARY: The Office of Personnel 

Management is proposing to add a new 

system of records to its inventory of 

record systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

This action is necessary to meet the 

requirements of the Privacy Act to 

publish in the Federal Register notice of 

the existence and character of records 

maintained by the agency (5 U.S.C. 

552a(e)(4)). The Integrity Assurance 

Officer Control Files (Internal 20) 

system of records has been operational 

since February 2005 without incident. 

Previously, OPM has relied on 

preexisting Privacy Act system of 

records notices for the collection and 

maintenance of these records. In an 

effort to increase transparency, OPM 

published a separate notice for this 

system (Federal Register/Volume 79, 

No. 71/April 14, 2014/page 20931), and 

no comments were received. At this 

time we are publishing the complete 

text of this system of records. 

DATES: This addition will be effective 

without further notice thirty (30) 

calendar days from the date of this 

publication, unless we receive 

comments that result in a contrary 

determination. 

ADDRESSES: Send written comments to 

the Program Manager for the Freedom of 

Information and Privacy Act office, 

Federal Investigative Services, U.S. 

Office of Personnel Management, 1137 

Branchton Road, PO Box 618, Boyers, 

Pennsylvania 16018. 

FOR FURTHER INFORMATION CONTACT: 

Program Manager, Freedom of 

Information and Privacy Act office, 

FISSORNComments@opm.gov. 

SUPPLEMENTARY INFORMATION: In 

accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Office of 

Personnel Management Federal 

Investigative Services (OPM–FIS) 

proposes to establish a new system of 

records titled Integrity Assurance 

Officer Control Files (Internal 20). This 

system of records allows OPM–FIS to 

collect, analyze, coordinate, and report 

investigations into allegations of 

misconduct or negligence by OPM 

Federal and contractor staff. The 

information in this system documents 

investigations into allegations or 

concerns of the following possible 

misconduct: (1) Fraud against the 

Government; (2) Theft of Government 

property; (3) Misuse of Government 

property and IT systems; and (4) 

Improper personal conduct. 

This information is reported to other 

OPM components or Federal agencies 

for criminal, administrative, or any 

other actions deemed appropriate. 

U.S. Office of Personnel Management. 

Katherine Archuleta, 

Director. 

Office of Personnel Management 

OPM/INTERNAL–20 

SYSTEM NAME: 

Internal—Integrity Assurance Officer 

Control Files 

SYSTEM LOCATION: 

Records may be maintained in the 

following locations: 

a. United States Office of Personnel 

Management (OPM), Federal 

Investigative Services (FIS), 1900 E 

Street NW., Washington, DC 20415; 

b. OPM–FIS, Federal Investigations 

Processing Center, 1137 Branchton Rd, 

PO Box 618, Boyers, PA 16018–0618; 

c. OPM–FIS, Personnel Investigations 

Center, 601 10th Street, Ft. Meade, MD 

20755. 

SECURITY CLASSIFICATION: 

None. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former individuals who 

have applied to or who are or were 

employed by FIS or who work(ed) on an 

OPM–FIS Contract and were referred to 

FIS’s Integrity Assurance office due to 

allegations or concerns of the following 

possible misconduct: (1) Fraud against 

the Government; (2) Theft of 

Government property; (3) Misuse of 

Government property and IT systems; 

and (4) Improper personal conduct. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Applicable records may contain the 

following information about the covered 

individual: name, date of birth, Social 

Security Number, home address, 

telephone numbers, email addresses, 

employment history, education history, 

criminal history, civil court actions, 

records related to drug and/or alcohol 

use, interviews with and information 

obtained from sources and subjects of 

the integrity investigation, records 

documenting the individual’s work or 

performance, records documenting the 

handling of personally identifiable 

information, time and attendance 

records, government credit card records, 

travel records, government issued 

cellular phone records, personnel and/ 

or training records, public record 

information to include law enforcement, 

financial, divorce, bankruptcy, name 

change and other court information or 

reports and copies of information 

appearing in the media; copies of 

correspondence to and from the 

individual concerning the items above 

and copies of inter- and intra-agency 

correspondence concerning the items 

above and other information developed 

and relevant to the investigation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; the Federal Records Act, 

44 U.S.C. 3101. 

PURPOSE(S): 

OPM–FIS uses these records to 

document the outcome of investigations 

into allegations of misconduct or 

negligence by OPM Federal and 

contractor staff or applicants and/or 

report the results of these investigations 

to other OPM components or Federal 

agencies for criminal, administrative, or 

any other action deemed appropriate. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed to authorized entities, as is 

determined to be relevant and 

necessary, outside OPM as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

1. For Law Enforcement Purposes—To 

disclose pertinent information to the 

appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 


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2448 Federal Register / Vol. 80, No. 11 / Friday, January 16, 2015 / Notices 

where OPM becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation. 

2. For Litigation—To disclose 

information to the Department of 

Justice, or in a proceeding before a 

court, adjudicative body, or other 

administrative body before which OPM 

is authorized to appear, when: 

(a) OPM, or any component thereof; or 

(b) Any employee of OPM in his or 

her official capacity; or 

(c) Any employee of OPM in his or 

her individual capacity where the 

Department of Justice or OPM has 

agreed to represent the employee; or 

(d) The United States, when OPM 

determines that litigation is likely to 

affect OPM or any of its components; is 

a party to litigation or has an interest in 

such litigation, and OPM determines 

that the records are relevant and 

necessary to the litigation provided, 

however, that the disclosure is 

compatible with the purpose for which 

the records were collected. 

3. To another Federal agency, to a 

court, or a party in litigation before a 

court or in an administrative proceeding 

being conducted by OPM or another 

Federal agency, when the Government 

is a party to the judicial or 

administrative proceeding. In those 

cases where the Government is not a 

party to the proceeding, records may be 

disclosed if a subpoena has been signed 

by a judge. 

4. To an agency, office, or other 

establishment in the executive, 

legislative, or judicial branches of the 

Federal Government in response to its 

request, in connection with the hiring or 

retention of an employee or contractor, 

the issuance of a security clearance, the 

conducting of a security or suitability 

investigation of an individual, the 

classifying of jobs, the letting of a 

contract, or the issuance of a license, 

grant, or other benefit by the requesting 

agency, to the extent that the 

information is relevant and necessary to 

the requesting agency’s decision on the 

matter. 

5. To any source from which 

information is requested in the course of 

an investigation, to the extent necessary 

to identify the individual, inform the 

source of the nature and purpose of the 

investigation, and to identify the type of 

information requested. 

6. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from the congressional office made at 

the request of that individual. However, 

the file, or parts thereof, will only be 

released to a congressional office if OPM 

receives a notarized authorization or 

signed statement under 28 U.S.C. 1746 

from the subject of the investigation or 

an unsworn declaration in accordance 

with 28 U.S.C. 1746, in the following 

format: I declare (or certify, verify, or 

state) under penalty of perjury that the 

foregoing is true and correct. Executed 

on (date). (Signature). 

7. For the Merit Systems Protection 

Board—To disclose information to 

officials of the Merit Systems Protection 

Board or the Office of the Special 

Counsel, when requested in connection 

with appeals, special studies of the civil 

service and other merit systems, review 

of OPM rules and regulations, 

investigations of alleged or possible 

prohibited personnel practices, and 

such other functions, e.g., as 

promulgated in 5 U.S.C. 1205 and 1206, 

or as may be authorized by law. 

8. For the Equal Employment 

Opportunity Commission—To disclose 

information to the Equal Employment 

Opportunity Commission when 

requested in connection with 

investigations into alleged or possible 

discrimination practices in the Federal 

sector, compliance by Federal agencies 

with the Uniform Guidelines on 

Employee Selection Procedures or other 

functions vested in the Commission and 

to otherwise ensure compliance with 

the provisions of 5 U.S.C. 7201. 

9. For the Federal Labor Relations 

Authority—To disclose information to 

the Federal Labor Relations Authority or 

its General Counsel when requested in 

connection with investigations of 

allegations of unfair labor practices or 

matters before the Federal Service 

Impasses Panel. 

10. For National Archives and 

Records Administration—To disclose 

information to the National Archives 

and Records Administration for use in 

records management inspections. 

11. For Non-Federal Personnel—To 

disclose information to contractors, 

grantees, or volunteers performing or 

working on a contract, service, grant, 

cooperative agreement, or job for the 

Federal Government who have a need to 

know the information contained within 

this system. 

12. By OPM in the production of 

summary descriptive statistics and 

analytical studies in support of the 

function for which the records are 

collected and maintained, or for related 

studies. While published studies do not 

contain individual identifiers, in some 

instances the selection of elements of 

data included in the study may be 

structured in such a way as to make the 

data individually identifiable by 

inference. 

13. To appropriate agencies, entities, 

and persons when (1) OPM suspects or 

has confirmed that the security or 

confidentiality of the information in a 

system of records has been 

compromised; (2) OPM has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of this system or 

other systems or programs (whether 

maintained by OPM or another agency 

or entity) that rely on the compromised 

information; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the OPM’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

14. To another Federal agency that 

has the authority to conduct background 

investigations when an individual is 

suspended or removed from an OPM 

FIS contract due to misconduct to the 

extent that the information is relevant 

and necessary to the Federal agency’s 

decision to retain the individual under 

contract with their agency. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in a paper 

format in file folders and electronic 

databases. 

RETRIEVABILITY: 

Records are retrieved by the name 

and/or social security number of the 

individual about whom they are 

maintained. 

SAFEGUARDS: 

Paper file folders are stored in a 

secured office within a secure facility. 

Access to the file folders and electronic 

records in the databases is restricted to 

authorized employees with a need-toknow. 

RETENTION AND DISPOSAL: 

a: Records are maintained for 4 years, 

plus the current year, from the date of 

the most recent investigative activity or 

associated action, unless the case is 

appealed, at which time the records are 

maintained for 7 years, plus the current 

year, from the date of the associated 

action. 

b: Hard copy records are destroyed by 

shredding and recycling and 

computerized records are destroyed by 

electronic erasure. 


asabaliauskas on DSK5VPTVN1PROD with NOTICES
Federal Register / Vol. 80, No. 11 / Friday, January 16, 2015 / Notices 2449 

SYSTEM MANAGER AND ADDRESS: 

Associate Director, Federal 

Investigative Services, U. S. Office of 

Personnel Management, P.O. Box 618, 

1137 Branchton Road, Boyers, PA 

16018. 

NOTIFICATION AND RECORD ACCESS

PROCEDURES: 

Specific materials in this system have 

been exempted from Privacy Act 

provisions at 5 U.S.C. 552(c)(3), (d), and 

(e)(1), regarding providing an 

accounting of disclosures to the data 

subject, access to and amendment of 

records, and maintaining in its records 

only such information that is relevant 

and necessary. The section of this notice 

titled Systems Exempted from Certain 

Provisions of the Act indicates the kinds 

of material exempted and the reasons 

for exempting them from access. 

Individuals wishing to determine 

whether this system of records contains 

information about them or wishing to 

request access to their record may do so 

by writing to FOI/PA, Office of 

Personnel Management, Federal 

Investigative Services, PO Box 618, 

Boyers, PA 16018–0618. Individuals 

must furnish the following for their 

records to be located: 

a. Full name. 

b. Any former name. 

c. SSN 

d. Signature. 

e. Any available information 

regarding the type of record involved. 

f. Dates of employment and by whom 

the individual was employed. 

g. The address to which the record 

information should be sent. 

In addition, the requester must 

provide an original notarized statement 

or an unsworn declaration in 

accordance with 28 U.S.C. 1746, in the 

following format: I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature). 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual for the representative to act 

on their behalf. The written 

authorization must also include an 

original notarized statement or an 

unsworn declaration in accordance with 

28 U.S.C. 1746, in the following format: 

‘I declare (or certify, verify, or state) 

under penalty of perjury that the 

foregoing is true and correct. Executed 

on [date]. [Signature].’ 

Individuals requesting access must 

also comply with OPM’s Privacy Act 

regulations regarding verification of 

identity and access to records (5 CFR 

297). 

AMENDMENT PROCEDURES: 

Individuals wishing to request 

amendment to their non-exempt records 

should write to FOI/PA, Office of 

Personnel Management, Federal 

Investigative Services, PO Box 618, 

Boyers, PA 16018–0618. Individuals 

must furnish the following for their 

records to be located: 

a. Full name. 

b. Any former name. 

c. SSN 

d. Signature. 

e. Dates of employment and by whom 

the individual was employed. 

f. Precise identification of the 

information to be amended. 

g. The address to which the record 

information should be sent. 

In addition, the requester must 

provide an original notarized statement 

or an unsworn declaration in 

accordance with 28 U.S.C. 1746, in the 

following format: I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature). 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual for the representative to act 

on their behalf. The written 

authorization must also include an 

original notarized statement or an 

unsworn declaration in accordance with 

28 U.S.C. 1746, in the following format: 

‘I declare (or certify, verify, or state) 

under penalty of perjury that the 

foregoing is true and correct. Executed 

on [date]. [Signature].’ 

Individuals requesting amendment 

must also comply with OPM’s Privacy 

Act regulations regarding verification of 

identity and amendment of records (5 

CFR part 297). 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from: 

a. The individual to whom the 

information applies. 

b. OPM–FIS investigative files 

c. Officials of OPM and OPM–FIS 

Contractors 

d. Federal, State, and local agencies, 

and internal and external inquiries 

e. The public 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

All information in these records that 

meets the criteria stated in 5 U.S.C. 

552a(k)(1), (2), (5), or (6) is exempt from 

the requirements of the Privacy Act that 

relate to providing an accounting of 

disclosures to the data subject, access to 

and amendment of records, and 

maintaining in its records only such 

information that is relevant and 

necessary. (5 U.S.C. 552(c)(3), (d), and 

(e)(1)). 

1. Properly classified information 

subject to the provisions of section 

552(b)(1), which states as follows: (A) 

Specifically authorized under criteria 

established by an Executive order to be 

kept secret in the interest of national 

defense or foreign policy and (B) are in 

fact properly classified pursuant to such 

Executive order. 

2. Investigatory material compiled for 

law enforcement purposes, other than 

material within the scope of subsection 

(j)(2) of this section: Provided, however, 

that if any individual is denied any 

right, privilege, or benefit that he would 

otherwise be entitled by Federal law, or 

for which he would otherwise be 

eligible, as a result of the maintenance 

of such material, such material shall be 

provided to such individual, except to 

the extent that the disclosure of such 

material would reveal the identity of a 

source who furnished information to the 

Government under an express promise 

that the identity of the source would be 

held in confidence, or, prior to the 

effective date of this section, under an 

implied promise that the identity of the 

source would be held in confidence. 

5. Investigatory material compiled 

solely for the purpose of determining 

suitability, eligibility or qualifications 

for Federal civilian employment and 

Federal contact or access to classified 

information. Materials may be exempted 

to the extent that release of the material 

to the individual whom the information 

is about would reveal the identity of a 

source who furnished information to the 

Government under an express promise 

that the identity of the source would be 

held in confidence or, prior to 

September 27, 1975, furnished 

information to the Government under an 

implied promise that the identity of the 

source would be held in confidence. 

6. Testing and examination materials, 

compiled during the course of a 

personnel investigation, that are used 

solely to determine individual 

qualifications for appointment or 

promotion in the Federal service, when 

disclosure of the material would 

compromise the objectivity or fairness 

of the testing or examination process. 

[FR Doc. 2015–00613 Filed 1–15–15; 8:45 am] 

BILLING CODE 6325–53–P 


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