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Information Technology Laboratory

## Voting

-  Research and Projects  Expand or Collapse    -  VVSG 
  -  TGDC 
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  -  Election Security 
  -  Interoperability 
-  Events 
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# Pre-Election Public Working Group

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READ-ONLY SITE MATERIALS: Historical voting TWiki site (2015-2020) ARCHIVED from https://collaborate.nist.gov/voting/bin/view/Voting

## Purpose

This working group is for the discussion and development of requirements and related information for voting systems, intended ultimately for inclusion in the Election Assistance Commission (EAC) Voluntary Voting System Guidelines (VVSG). The focus of this working group is on requirements addressing pre-election activities, including equipment initialization, loading, development of election configurations, and election readiness.

## Objectives

                  - Document the high level steps and processes necessary to prepare for an election.
                  - Identify the necessary functionality of election systems needed to administer pre-election day functions.
                  - Include or upload your step-by-step procedures used in various jurisdictions to accomplish each election process.

## Deliverables

                  - Complete first draft of election processes by December 7, 2015.
                  - Complete identification of necessary system functionality to serve the election processes by January 15, 2016.
                  - Finalize election processes and functionality by February 10, 2016.

## Process Under Consideration

### Pre-Election Process Model

### Pre-Election Process Information

*For Sussex County, NJ processes see "SCNJ Pre-Election Validation" specific to testing and validating the iVotronic voting machine.*

*For Sussex County, NJ processes see "SCNJ Election Handbook" specific to programming and testing the election ballot.*

*For Sussex County, NJ iVotronics processes see "SCNJ State Testing Protocols" for NJ State Mandated Ballot Testing.*

**Process Functions**
                  - Process Overview -- Denver
                  - Review changes in state statute and rule.
                  - Review past election issues for necessary changes to implement.
                  - Identify scope of audits.
                  - Meet with stakeholders.	                     - USPS
                    - Candidates
                    - Media
                    - Political Party observers
                  - Register Voters.	                     - Assign Districts/Precincts to voters.
                    - Assign voters to the upcoming election.
                  - Identify offices to be included in the upcoming election.	                     - Finalize your districts and precincts for the upcoming election.
                  - File candidates.	                     - Notify neighboring counties of shared candidate filings.
                  - Accept ballot measures and questions from jurisdictions/state.	                     - Notify neighboring counties of measures that cross county lines.
                  - Set up election in tabulation system.	                     - Optical Scan
                    - Digital Scan
                    - DREs/Touchscreens
                  - Set up election in voter registration system.
                  - Create Ballots.	                     - Optical scan ballots
                    - Digital scan ballots
                    - MOVE Act compliant ballots
                    - DRE/Touchscreen
                    - Sample ballots
                  - Proof election coding.
                  - Proof ballots.
                  - Create Voters' Pamphlets and/or Sample Ballots.
                  - Proof Voters' Pamphlets and/or Sample Ballots.
                  - Identify quantities of paper ballots to order.
                  - Identify the polling places or voting centers you will use in the election.	                     - Send notification.
                    - Set hours.
                  - Pre-test election equipment.
                  - Central count systems
                  - Precinct count systems	                     - Optical/Digital Scan
                    - DREs/Touchscreens
                  - e-pollbooks
                  - Schedule staff.
                  - Train staff.	                     - Central Count staff
                    - Poll workers
                    - Troubleshooters
                  - Set up and test Ballot on Demand systems.
                  - Conduct Official Logic and Accuracy Testing.
                  - Send UOCAVA ballots.	                     - By mail
                    - Electronically
                  - Send Voters' Pamphlets and/or Sample Ballots.
                  - Publish legal notices.
                  - Ensure website is up-to-date.
                  - Test election night reporting system.
                  - Pick up mail ballots from the post office daily.
                  - Process incoming vote by mail ballots.	                     - Verify signatures.
                    - Apply credit for voting.
                    - Separate ballots from envelopes.
                    - Visually scan ballots to ensure proper tally by vote tabulation equipment.
                    - Duplicate if necessary.
                    - Seal ballots until ready to scan.
                  - Deliver equipment and supplies to polling places and voting centers.
                  - Set up central count facility for Election Day activities.

## Logistics

### Next Meeting

The NIST Voting System Pre-Election Requirements Working Group will meet by telecon; date and time and connection details to be announced.

### Meeting Archive

## Officers

### Chair

**Name: Lori Augino**

**Email: lori.augino [at] sos.wa.gov (lori[dot]augino[at]sos[dot]wa[dot]gov)**

**Affiliation: Washington State Director of Elections**

### Vice-Chair

**Name: Ross Hein**

**Email: ross.hein [at] wisconsin.gov (ross[dot]hein[at]wisconsin[dot]gov)**

**Affiliation: State of Wisconsin Elections Division**

### Agency Lead

**Name: Brian Hancock**

**Email: bhancock [at] eac.gov (bhancock[at]eac[dot]gov)**

**Affiliation: Election Assistance Commission**

## Members

**Membership Information:**

Participation in this Working Group is open to all interested parties. There are no membership fees.

## Latest Working Documents

## Resources

*Enter information about important resources here such as meeting rooms, teleconferencing numbers, access codes, URLs, etc.*

### Email List

**Email List Name:***vvsg-pre-election*

*To join the list or find more information about list policies and related procedures, please visit the VVSG Working Group Lists page.*

### Relevant Documents

*Reference relevant documents here.*

**Charter:**

**Definition:**

**Policies and Procedures:**

**Reference Architecture:**

**Work To-Date:**

**Technology Roadmap:**

**Vocabulary:**

**Publications:**

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### **Voting TWiki Archive (2015-2020): read-only, archived wiki site, National Institute of Standards and Technology (NIST)**

----

**ARCHIVE SITE DESCRIPTION AND DISCLAIMER**

This page, and related pages, represent archived materials (pages, documents, links, and content) that were produced and/or provided by members of public working groups engaged in collaborative activities to support the development of the Voluntary Voting System Guidelines (VVSG) 2.0. These TWiki activities began in 2015 and continued until early 2020. During that time period, this content was hosted on a Voting TWiki site. That TWiki site was decommissioned in 2020 due to technology migration needs. The TWiki activities that generated this content ceased to operate actively through the TWiki at the time the draft VVSG 2.0 was released, in February of 2020. The historical pages and documents produced there have been archived now in read-only, static form.
                    - The archived materials of this TWiki (including pages, documents, links, content) are provided for historical purposes only.
                    - They are not actively maintained.
                    - They are provided "as is" as a public service.
                    - They represent the "work in progress" efforts of a community of volunteer members of public working groups collaborating from late 2015 to February of 2020.
                    - These archived materials do not necessarily represent official or peer-reviewed NIST documents nor do they necessarily represent official views or statements of NIST.
                    - Unless otherwise stated these materials should be treated as historical, pre-decisional, artifacts of public working group activities only.
                    - NIST MAKES NO WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR STATUTORY, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT AND DATA ACCURACY.
                    - NIST does not warrant or make any representations regarding the correctness, accuracy, reliability or usefulness of the archived materials.

----

**ARCHIVED VOTING TWIKI SITE MATERIALS**

This wiki was a collaborative website. NIST does not necessarily endorse the views expressed, or concur with the facts presented on these archived TWiki materials. Further, NIST does not endorse any commercial products that may be mentioned in these materials. Archived material on this TWiki site is made available to interested parties for informational and research purposes. Materials were contributed by Participants with the understanding that all contributed material would be publicly available.  Contributions were made by Participants with the understanding that that no copyright or patent right shall be deemed to have been waived by such contribution or disclosure. Any data or information provided is for illustrative purposes only, and does not imply a validation of results by NIST. By selecting external links, users of these materials will be leaving NIST webspace. Links to other websites were provided because they may have information that would be of interest to readers of this TWiki. No inferences should be drawn on account of other sites being referenced, or not referenced, from this page or these materials. There may be other websites or references that are more appropriate for a particular reader's purpose.

Voting systems

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