The information below has been taken from the Department of Commerce Standard Terms and 

Conditions, page 37

k. Management and Access to Data and Publications 

1. In General. The recipient acknowledges and understands that information and data contained 

in applications for financial assistance, as well as information and data contained in financial, 

performance and other reports submitted by recipients, may be used by the DOC in conducting 

reviews and evaluations of its financial assistance programs. For this purpose, recipient 

information and data may be accessed, reviewed and evaluated by DOC employees, other 

Federal employees, Federal agents and contractors, and/or by non-Federal personnel, all of who 

enter into appropriate or are otherwise subject to confidentiality and nondisclosure agreements 

covering the use of such information. Recipients are expected to support program reviews and 

evaluations by submitting required financial and performance information and data in an 

accurate and timely manner, and by cooperating with DOC and external program evaluators. In 

accordance with 2 C.F.R. § 200.303(e), recipients are reminded that they must take reasonable 

measures to safeguard protected personally identifiable information and other confidential or 

sensitive personal or business information created or obtained relating to a DOC financial 

assistance award. 

2. Scientific Data. Non-Federal entities must comply with the data management and access to 

data requirements established by the DOC funding agency as set forth in the applicable Notice of 

Funding Opportunity and/or in Specific Award Conditions. 

3. Publications, Videos, and Acknowledgment of Sponsorship.

i. Publication of results or findings in appropriate professional journals and production 

of video or other media is encouraged as an important method of recording, reporting 

and otherwise disseminating information and expanding public access to federallyfunded projects (e.g., scientific research). Non-Federal entities must comply with the 

data management and access to data requirements established by the DOC funding 

agency as set forth in the applicable Notice of Funding Opportunity and/or in Specific 

Award Conditions. 

ii. Non-Federal entities may be required to submit a copy of any publication materials, 

including but not limited to print, recorded, or Internet materials, to the funding 

agency. 

iii. When releasing information related to a funded project, non-Federal entities must 

include a statement that the project or effort undertaken was or is sponsored by DOC 

and must also include the applicable financial assistance award number. 

iv. Non-Federal entities are responsible for assuring that every publication of material 

based on, developed under, or otherwise produced pursuant to a DOC financial 

assistance award contains the following disclaimer or other disclaimer approved by 

the Grants Officer: 

This [report/video/etc.] was prepared by [recipient name] using Federal funds under 

award [number] from [name of operating unit], U.S. Department of Commerce. The 

statements, findings, conclusions, and recommendations are those of the author(s) 
and do not necessarily reflect the views of the [name of operating unit] or the U.S. 

Department of Commerce.

The information below is taken from NIST’s Specific Award Conditions.

All final peer-reviewed manuscripts arising from NIST-funded research must be (1) freely available 

within 12 months of publication in a journal associated with 

CHORUS (https://www.chorusaccess.org/about/our-members), or (2) submitted to the NIST publications 

repository or equivalent within 12 months of publication. Recipients should continue to report the 

status of any publications in their technical reports.

Further, if the Recipient included a Data Management Plan (DMP) as part of their application, the 

Recipient must comply with the terms of the DMP. All DMPs must comply with the requirements of 

NIST Policy 5700.00, Managing Public Access to Results of Federally Funded Research 

(https://www.nist.gov/open), and NIST Order 5701.00, Managing Public Access to Results of Federally 

Funded Research (https://www.nist.gov/open), or any successor Policy and Order.