Radiation Physics Division Quality Management System Guide RPD-G-02

CONTROL OF QUALITY MANAGEMENT SYSTEM DOCUMENTATION

Version: 3.20 Page 1 of 2 Approval: AKL Effective Date: 2/17/2023

Purpose

This Guide provides instructions for control of the quality management system 

documentation of the Radiation Physics Division (RPD).

Scope

The documents covered in this Guide include RPD-QM-II, RPD Guides, and RPD

Procedures. These documents will be issued as Controlled Documents unless 

otherwise marked.

This Guide does not cover other documents that form part of the RPD quality 

management system including, but not limited to NIST-QM-I, regulations, 

standards, other normative documents, calibration charts, drawings, software, 

specifications, instructions, and manuals. Instructions for addressing these items 

can be found in the NIST-QM-I, RPD-QM-II, or specific RPD Procedures.

Protocol

General

The Quality Manager will maintain a master list identifying the current version 

status of documents.

All quality management system documentation shall be uniquely identified. This 

includes the date of issue and/or version number, page numbering, and total 

number of pages.

Distribution

The Quality Manager shall retain the master files for all RPD Quality System

documents.

All quality system documents covered by this Guide shall be reviewed and 

approved for use by authorized personnel prior to issue. Authorized editions of 

appropriate documents shall be available to all personnel involved in calibration 

and testing work. 

The official versions of the RPD-QM-II, and its Guides, Procedures, forms and 

supporting documents, are maintained by the RPD Quality Manager. The files are 

stored at the following location: 

L:\internal\ridshare\QUALITY\QUALITY\2017Obrien\masterlistpdf . The 

controlled versions of these quality documents are stored as portable document 

format (PDF) electronic files on the NIST servers and disseminated through the 

external website by a hypertext link on the RPD home page
Radiation Physics Division Quality Management System Guide RPD-G-02

CONTROL OF QUALITY MANAGEMENT SYSTEM DOCUMENTATION

Version: 3.20 Page 2 of 2 Approval: AKL Effective Date: 2/17/2023

{http://www.nist.gov/pml/div682/qualitysystem.cfm}. The Quality Manager

provides the final PDF versions of quality documents to the PML web page 

manager to post on the RPD quality site. The document revision list associated 

with that site is updated with each addition. Printed versions or electronic 

versions residing elsewhere (i.e., other physical locations or storage media) are 

uncontrolled.

Revision of documents

Quality management system documents shall be reviewed as specified in Guide 

RPD-G-01. The Quality Manager shall track all revisions. The master copy of 

the revised page or document will be placed in the Deleted Documents file. The 

revision shall be placed as a controlled document in the RPD Quality

Management System website.

Changes to documents shall be retained and tracked during the revision process.

Uncontrolled copies are not required to be updated when revisions are produced.

Acceptance Criteria

N/A

Records

Master list of controlled documents

Deleted Documents file

RPD Quality Management System website

L:\internal\846.02\ridshare\QUALITY\QUALITY

PML website https://www.nist.gov/pml/radiation-physics/quality-system-services

Filing and Retention

The master list of controlled documents is available on the RPD Quality

Management System website and shall be retained only until the next list is 

prepared.

The official versions of the RPD-QM-II, and its Guides, Procedures, forms and 

supporting documents, are maintained by the RPD Quality Manager. The 

controlled versions of these quality documents are stored as portable document 

format (PDF) electronic files located on the NIST servers and disseminated 

through the external website by a hypertext link on the RPD home page

{http://www.nist.gov/pml/div682/qualitysystem.cfm}. Printed versions or 

electronic versions residing elsewhere (i.e., other physical locations or storage 

media) are uncontrolled. 

All deleted QMII, Guides and Procedures (including old revisions) shall be placed in the 

Deleted Documents file. The Quality Manager shall maintain this file. All old revisions 

shall be maintained until it is decided to delete the Guide or Procedure altogether. Once 

the decision has been made to delete the Guide or Procedure, only the last revision shall 

be maintained in the Deleted Documents file.