NIST Guidance 5702.01 Ver. 1 (Uncontrolled Copy in Print) Page 1

Guidance for Making Non-NIST Data Available 

Through NIST’s Data Management Infrastructure

NIST G 5702.01

Effective Date: 4/25/2018

PURPOSE

This document establishes guidance for preserving and sharing awardees’ data through NIST’s 

data publication infrastructure.

APPLICABILITY 

This guidance is provided for Federal Program Officers and other NIST staff who are responsible 

for grants and contracts that generate scientific research data.

REFERENCES

• NIST Policy 5700.00, Managing Public Access to Results of Federally Funded Research

• NIST O 5701.00, Managing Public Access to Results of Federally Funded Research

• NIST O 5702.00, Preservation and Maintenance of Published Research Data

• NIST PR 5702.01, Managing Public Access to External Research Funded by NIST

• Department of Commerce Grants and Cooperative Agreements Manual

GUIDANCE

According to the Special Award Conditions of their funding agreement, data preservation and 

sharing is the awardee’s responsibility. However, in some cases, the Federal Program Officer 

(FPO) may choose to make such data available through NIST’s data management infrastructure 

(i.e., MIDAS, the associated data repository, and the NIST Scientific Data Portal). This resource 

may be used for storage of non-NIST data that meet the following criteria:

1. The awardee is an individual researcher or research group.

2. The funding agreement gives NIST the right to make the data public.

3. The data has a high potential for re-use, and its continued availability is in NIST’s 

interest.
NIST Guidance 5702.01 Ver. 1 (Uncontrolled Copy in Print) Page 2

4. The FPO and his/her Division Chief agree that the data is of sufficient quality for NIST to 

make it public.

A NIST point of contact must be provided for the entry in MIDAS, and the following disclaimer 

must be included:

This data was produced as part of grant <grant number> with the National Institute of 

Standards and Technology. NIST provides this data as a public service and assumes no 

liability whatsoever for use of the data. NIST provides the data “AS IS” and makes NO 

WARRANTY OF ANY TYPE, EXPRESS OR IMPLIED, INCLUDING WITHOUT 

LIMITATION NO WARRANTY OF MERCHANTABILITY, FITNESS FOR A 

PARTICULAR PURPOSE OR USE, AND NO WARRANTY OF NON-INFRINGEMENT 

OF THIRD PARTY INTELLECTUAL PROPERTY RIGHTS. Users are solely responsible 

for ensuring the accuracy, currency, and other qualities for use of NIST-provided data or for 

any products derived from or in connection with the NIST-provided data

NIST staff located at Joint Institutes and in Centers of Excellence must follow NIST directives

for data preservation and distribution. Data produced by non-NIST staff at Joint Institutes and in 

Centers of Excellence other than federally funded research and development centers (FFRDCs) 

is expected to be preserved and distributed by those organizations in accordance with their Data 

Management Plans. NIST may choose to make copies of some or all data from Joint Institutes 

and Centers of Excellence, other than FFRDCs, available if it meets criteria 2 through 4 above 

and resources are available as determined by the Associate Director for Laboratory Programs. 

DIRECTIVE OWNER

602 – Special Programs Office

APPENDICIES

A. Revision History 
NIST Guidance 5702.01 Ver. 1 (Uncontrolled Copy in Print) Page 3

APPENDIX A

REVISION HISTORY

Revision Date Responsible Person Description of Change

Initial 3/9/2018 Katherine Sharpless Initial draft

Rev. .01 4/19/2018 Dan Cipra Formatting updates only