UOCAVA 2012 Post-Election Survey of Local Election Officials-DRAFT Survey Questions

Q. # Topic Database source Likely Source level Issues for Consideration Procedural/Data Classification State/Local Impact

1 # of total registered and eligible voters Count of Eligible voters (pollbook file)State/Local Verification of UOCAVA voter inclusion in pollbook file

2 Registered and eligible voters-UOCAVA-by address (APO, Domestic, Overseas Civilians) Absentee Voter-EM Module State/Local Requires sourcing of UOCAVA voters based on address Both requires sourcing of FPCAs by address, source

3 # of FPCAs received-by source pre-45 day deadline (mail, fax, e-mail, online tool) Absentee Voter-EM Module State/Local Requires date-time stamp for processing of FPCAs Both Proper data entry to reflect 45 day cutoff

3 # of FPCAs received-by source post-45 day deadline Absentee Voter-EM Module State/Local Requires date-time stamp for processing of FPCAs Both Proper data entry to reflect 45 day cutoff

4 # of FPCAs rejected-by address Absentee Voter-EM Module State/Local Requires State/Local to log FPCA rejections-Likely, but not classified currently by source addressBoth Proper classification of rejection and source address

5 # of FPCAs rejected for receipt after absentee ballot deadline Absentee Voter-EM Module State/Local Requires configuration of database to specific reason codes for rejection of FPCAs Both Proper classification of FPCA rejections

6 # of non-FPCAs rejected because of receipt before 45-day deadline? Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

6 # of non-FPCAs rejected because of receipt after 45-day deadline? Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

7 # of non-FPCA registrations/absentee ballot requests rejected by source address Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

8 # of non-FPCA registrations/absentee ballot requests rejected by source address due to receipt after voter registration/ballot request deadline Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

9 # of UOCAVA absentee ballots transmitted grouped by source and address before 45 day deadline Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

9 # of UOCAVA absentee ballots transmitted grouped by source and address after 45 day deadline Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

10 # of UOCAVA absentee ballots returned as undeliverable grouped by address (excluding FWABs/SWABs) Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

11 # of UOCAVA absentee ballots cast grouped by source and address Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

12 # of UOCAVA absentee ballots returned, but rejected-by address Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

13 # of UOCAVA absentee ballots returned, rejected for receipt after statutory deadline (exluding FWAB/SWABs) Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

14 # of UOCAVA absentee ballots counted grouped by source address (excluding FWABs and SWABs) Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

15 # of FWABs cast by UOCAVA voters Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both FWABs not typically logged separately

16 # of FWABs cast by UOCAVA voters and rejected Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both custody controls must be in place prior to final processing of ballots

17 # of FWABs cast by UOCAVA voters and rejected due to receipt after deadline Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

18 # of FWABs cast by UOCAVA voters and counted Absentee Voter-EM Module State/Local Requires configuration of database to specific codes Both

All of these data elements can be accommodated through EM/Absentee voter modules with the inclusion of the following database fields/codes:

Transaction Event

Date Time Stamp for all processing entries of FPCA/FWAB 

Address Codes for source of FPCA/FWAB (APO, Overseas Civilian)

Classification for methods of transmission (mail, fax, e-mail, online tool) and receipt

Absentee Ballot Processing Rejection Codes

Absentee Ballot Application Rejection Codes

Classification for receipt and processing of FWABs