UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF ILLINOIS

WESTERN DIVISION

DEFENDANTS LOCAL RULE 56.1 STATEMENT OF FACTS

EXHIBIT A

DECLARATION OF JACOB DOERER

Respectfully submitted,

JOHN R.LAUSCH, Jr.

United States Attorney

By: s/ Monica V. Mallory 

MONICA V. MALLORY

Assistant United States Attorney

327 South Church Street

Rockford, Illinois 61101

(815) 987-4444

monica.mallory@usdoj.gov

CARLTON THEODORE LANDIS (24449-

056),

Plaintiff,

v.

WARDEN RIVERS, ASSOCIATE 

WARDEN DOERER, and CAPTAIN 

KIRBY,

Defendants.

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No. 20 C 50168

Judge Pallmeyer



DECLARATION OF JACOB DOERER

ATTACHMENT 1

PROGRAM STATEMENT 5290.14

ADMISSION AND ORIENTATION 

PROGRAM
Program

Statement

 U.S. Department of Justice

 Federal Bureau of Prisons

 OPI: CPD

 NUMBER: 5290.14 

 DATE: 4/3/2003

SUBJECT: Admission and

Orientation Program

1. PURPOSE AND SCOPE. To require each inmate committed or

transferred to a Bureau of Prisons (Bureau) institution to

participate in the institution's Admission and Orientation (A&O)

Program. The Warden will ensure that staff involved with this

program offer each newly committed inmate an orientation to the

institution, to include information on institutional requirements

and, whenever practicable, visits to the various areas of the

institution. The institution A&O Program must also provide the

inmate with an awareness of the:

 a. Inmate's rights and responsibilities;

 b. Institution's program opportunities; and,

 c. Institution's disciplinary system.

Pretrial inmates and inmates in holdover status (en route to a

different institution) are excluded from the provisions of this

PS (except as provided in Sections 7.a. and 7.b.). 

An effective A&O Program provides inmates with valuable

information regarding institution and unit regulations,

operations, and program opportunities. In addition, A&O 

programs provide staff with an opportunity to identify and assist

inmates who may be experiencing difficulty adjusting to

incarceration.

The Bureau’s A&O Program consists of two separate and distinct

components:

 ! an Institution component and

 ! a Unit component.
PS 5290.14

4/3/2003

Page 2

Institution A&O programs, whether centralized or decentralized,

provide inmates with general information regarding institutionwide regulations, operations, and program opportunities. Unit

A&O programs, on-the-other-hand, provide information that is unit

specific and only for inmates assigned to that unit. 

2. SUMMARY OF CHANGES. This revision includes the following 

change:

 ! Rules language has been removed from bolded text; however,

all of the rules language has been retained as non-bolded

implementing text. This means that former rules language no

longer exists as rules in the Code of Federal Regulations,

but is now policy language instead.

 ! The reference to the Immigration and Naturalization Service

in Section 6.b. is changed to the Bureau of Immigration and

Customs Enforcement (BICE) reflecting the organizational

change brought about by the creation of the Department of

Homeland Security.

3. PROGRAM OBJECTIVES. The expected results of this program

are:

 a. Each inmate committed to a Bureau institution will

participate in both components of the A&O Program which have been

approved by the Warden.

 b. Inmates will be provided an opportunity to receive

extensive information regarding institution operations, program

availability, inmate rights and responsibilities, and the

Bureau’s disciplinary process.

 c. Inmates will be provided an opportunity to meet with their

assigned unit team to receive more specific information relative

to their unit.

 d. Inmates identified as having problems coping with

incarceration will be identified and assisted.

 e. An inmate’s participation in the A&O Program will be

documented.

 f. Time frames for completing the A&O Program will be

maintained.
PS 5290.14

4/3/2003

Page 3

4. DIRECTIVES AFFECTED

 a. Directive Rescinded

PS 5290.13 Admission and Orientation Program (7/23/02)

 b. Directives Referenced

PS 1505.03 Language Translations Used in Official

Documentation (10/31/97)

PS 5264.07 Telephone Regulations for Inmates (1/31/02)

PS 5290.12 Intake Screening (3/16/99)

PS 5322.11 Classification and Program Review of Inmates

(3/11/99)

PS 7331.04 Pretrial Inmates (1/31/03)

5. STANDARDS REFERENCED

 a. American Correctional Association 3rd Edition Standards 

for Adult Correctional Institutions: 3-4216, 3-4272, 3-4273, 

3-4274, 3-4275, 3-4276, 3-4277, and 3-4278

 b. American Correctional Association 3rd Edition Standards for

Adult Local Detention Facilities: 3-ALDF-4A-01 and 3-ALDF-4A-02

 c. American Correctional Association Second Edition Standards

for the Administration of Correctional Agencies: 2-CO-4A-01

6. DEFINITIONS. The following terms are defined for the

purposes of this PS:

 a. Holdover. An un-sentenced or sentenced inmate who is

temporarily housed at an institution for the purpose of a federal

writ or warrant of removal; a parole violator, special parole

term violator, mandatory release violator, awaiting a disposition

hearing; a convicted state prisoner on a federal writ or nonfederal detainer; a state co-op; or a sentenced inmate being

transported to his or her initial designated facility. 

 b. Detainee. An un-sentenced inmate held in custody. This 

includes Bureau of Immigration and Customs Enforcement (BICE),

formerly the Immigration and Naturalization Service (INS),

detainees held in custody for the BICE. (See the SENTRY General

Use Manual for appropriate codes).

 c. Assigned Unit. The official housing unit the inmate will

be living in while at the institution.
PS 5290.14

4/3/2003

Page 4

 d. “Central” A&O Unit. A unit which temporarily houses all

newly committed inmates specifically for participation in the

institution A&O Program.

 e. Temporary Unit. A unit which temporarily houses inmates

due to the lack of bed-space in the inmate’s assigned housing

unit.

 f. Inmate Handbook/Orientation Materials. Reference material

provided to an inmate regarding the institution’s procedures,

operations, and program opportunities.

 g. “Master” Checklist. The original form BP-S518 which is

used to document the date and instructor for each A&O class

presented in the institution A&O Program.

7. PRETRIAL, HOLDOVER, AND/OR DETAINEE PROCEDURES

 a. Normally, pretrial inmates are not required to participate

in either component (institution or unit) of the Bureau’s A&O

Program (see Section 1 of this PS). However, for the safety and

security of the institution as well as other inmates and staff,

pretrial inmates at least, must receive and acknowledge receipt

of the following information/forms:

(1) Inmate Rights and Responsibilities;

(2) The Bureau’s Prohibited Acts and Disciplinary System;

and

(3) Completion of the Inmate Acknowledgment forms

(BP-S407/408).

 Providing other information, material, and/or forms is optional

at the Warden’s discretion. 

 At the Warden’s discretion, pretrial inmates may also be given

the institution’s A&O handbook or materials, particularly if an

extended pretrial status is anticipated. Finally, in some cases,

the Warden may require pretrial inmates to participate in a full

or modified Unit A&O program.

 The above information/forms must be filed in the inmate’s drop

file or in section 3 of the Inmate Central File.
PS 5290.14

4/3/2003

Page 5

 b. Normally, holdover inmates are not required to participate

in either component (institution or unit) of the Bureau’s A&O

Program (see Section 1 of this PS). However, for the safety and

security of the institution, other inmates, and staff, holdover

inmates at least, must receive and acknowledge receipt of the

following information/forms at their first holdover facility:

(1) Inmate Rights and Responsibilities;

(2) The Bureau’s Prohibited Acts and Disciplinary System;

and

(3) Completion of the Inmate Acknowledgment forms 

(BP-S407/408).

 Once holdovers have received the above information and forms,

they need not be provided them again at subsequent en-route

institutions except as noted below.

 Note: Completing and/or verifying the information provided on

the Inmate Acknowledgment form (BP-S408) is required at

each holdover facility (refer to Program Statement on

Intake Screening for procedures regarding completion of

the BP-S408).

 Providing other information, materials and/or forms is optional 

at the Warden’s discretion.

 Ordinarily, inmates in holdover status move promptly to their

designated institution and therefore, traditional A&O programming

is not effective. However, at the Warden’s discretion, holdover

inmates may also be given the institution’s A&O handbook or

materials, particularly if an extended holdover status is

anticipated. Finally, in some cases, the Warden may require

holdover inmates participate in a full or modified Unit A&O

Program.

 c. Inmates initially housed in the Special Housing Unit (SHU)

will be provided, during the Intake Screening process, with

information regarding SHU safety and operation procedures. This

can be accomplished by providing written material or through

discussion.

 d. The housing Unit Officer will provide safety and operation

procedures information to inmates initially housed in general

population as specified in Section 9.c.(2) of this PS.
PS 5290.14

4/3/2003

Page 6

 e. Acknowledgment of receipt of the information/forms

indicated in 7.b.(1)(2) and (3) of this Program Statement must be

filed in the inmate’s drop file or in section 3 of the Inmate

Central File.

 f. BICE detainee inmates will participate in both components

(Institution and Unit) of the A&O Program, unless they have

previously participated in an A&O Program at the current

institution. 

 Non BICE detainees need not participate in the A&O Program,

however, for the safety and security of the institution and other

inmates and staff, detainee inmates at least, must receive and

acknowledge receipt of the following information/forms:

(1) Inmate Rights and Responsibilities;

(2) The Bureau’s Prohibited Acts and Disciplinary System;

and,

(3) Completion of the Inmate Acknowledgment forms

(BP-S407/408).

 Inmates initially housed in the SHU will be provided with

information regarding SHU safety and operation procedures during

the Intake Screening process. This can be accomplished by

providing written material or through discussion.

 Inmates initially housed in general population will be provided

safety and operation procedures by the housing Unit Officer as

specified in Section 9.c.(2) of this PS. 

 Acknowledgment of receipt of the above information/forms

(7.c.(1), (2), and (3)) must be filed in the inmate’s drop file

or in section 3 of the Inmate Central File.

8. RESPONSIBILITY. The Warden will assign to a staff member the

responsibility to coordinate the institution's A&O Program. The

Warden will assign the A&O Coordinator's role to an experienced

staff member and, ordinarily, this role will not delegated below

the department head level, to ensure that the institution’s A&O

Program’s goals and objectives are being met.

Ordinarily, oversight responsibility over the A&O Coordinator and

program is assigned to an Associate Warden. 

Unit Managers will be responsible for developing and monitoring

the A&O Program for their unit(s).
PS 5290.14

4/3/2003

Page 7

 a. Information Preparation. Staff involved in the lecture

portion of the A&O Program must develop an outline of the

information they wish to include in their presentation.

 The Associate Warden will ensure each department presenting

lecture material develops a lesson plan which contains pertinent

and thorough information regarding the topic. The A&O

Coordinator will maintain lesson plans which must be reviewed

annually.

 Staff must develop written orientation materials to supplement

lectures and discussions.

 Institutions may develop an Inmate Handbook and/or provide

inmates with written materials to supplement the A&O Program. 

There may be some topics or presentations which will not require 

using reference materials. Such materials are not intended to

replace lectures and group discussions; however, inmates

classified as pretrial, holdovers, or detainees may receive

written material to read in lieu of lectures and/or group

discussions.

 b. Literacy Problems. When a literacy problem prevents an

inmate from understanding A&O information, a staff member will

offer that inmate assistance. If an institution has a

significant number of non-English-speaking inmates, A&O Program

information (including written materials) must be made available

in the appropriate language(s).

 During the A&O process, any inmate not fluent in English should

be advised of the availability of translated documents. (Refer to

the Program Statement on Language Translations Used in Official

Documentation for additional information regarding the

translation of material). 

 c. Inmates with Emotional Stress. A staff member involved in

the A&O Program who believes that an inmate is experiencing

significant emotional stress must notify the A&O Coordinator so

that the inmate may be offered appropriate assistance.

 The A&O Coordinator will notify the appropriate institution

personnel (i.e., psychology staff) for further evaluation and

assistance.
PS 5290.14

4/3/2003

Page 8

9. GUIDELINES FOR AN ADMISSION AND ORIENTATION PROGRAM

 a. Location. Each Warden must determine the appropriate

location for the institution's A&O Program.

 b. Quarters. Each Warden must establish procedures for the

assignment of living quarters.

 c. Activities. The A&O staff coordinator is to ensure that

the A&O Program provides a full schedule of activities in which

each newly committed inmate may participate. Scheduled

activities must include exposure to programs responsive to the

inmate’s specialized need, as well as exposure to various work

assignments, education programs, and physical and social

activity.

 The A&O Program will include, at a minimum, all areas

identified on the Institution (BP-S518) and Unit (BP-S597)

Checklists. Blank spaces are provided on both forms to include

additional programs or topics the institution or unit identify

that are unique to that institution or unit.

 Audiovisual presentations may be used when, for security or

other significant reasons, it is not practical for inmates to

attend A&O programming. This option should be used only in

exceptional circumstances and must have the Warden’s written

approval.

 The Associate Warden may exempt an inmate from participating in

the institution/unit A&O Program when health services staff

determine that the inmate is medically or mentally incapable of

participating in the program fully. Once the inmate is capable

of participating, he/she will no longer be exempted from the

program. Documentation is to be filed in section 2 of the

Privacy Folder of the Inmate Central File.

 d. A&O Program Components. The A&O Program consists of two 

distinct components; Institution A&O and Unit A&O. The Intake

Screening process, which is considered the first step in

orienting an inmate to the institution, is completed prior to

participating in the A&O Programs. (Refer to the Program

Statement on Intake Screening for specific information provided

during the Intake Screening process).

(1) Institution A&O. This component provides instruction

and/or information to inmates regarding topics identified on the

Institution A&O Checklist. This includes mandatory national

policy issues as well as local issues and procedures. 
PS 5290.14

4/3/2003

Page 9

Ordinarily, this segment will be completed within four weeks of

an inmate’s arrival at the institution.

It is highly recommended that inmates complete the

institution portion of the A&O Program prior to their initial

classification; however, this is not mandatory. Note that old

law violators (Mandatory Release, Parole, and Special Parole Term

and Old Law Supervised Release Violators) are ordinarily

classified within two weeks of their arrival at the institution.

Inmates initially housed in a SHU will be required to

complete the institution A&O Program ordinarily within four weeks

after he or she has been released to general population.

(2) Unit A&O. This component consists of a Safety

Orientation and Unit Security Overview which the Unit Officer

provides, and a unit orientation which unit staff provide.

 (a) The Unit Officer will provide the Safety Orientation

and Unit Security Overview on the day the inmate arrives in the

unit (assigned or temporary) and no later than by the end of the

day (lights out). This segment will include information about

safety issues (i.e., fire escape procedures, sanitation, smoking

rules, etc.), and the unit’s security procedures (i.e., counts,

accountability, searches, passes, wake-up/lights out, etc.). 

When this component is completed, the Unit Officer will sign and

date the appropriate section of the BP-S597.

 Note: An inmate initially housed in a SHU will be

provided this information as specified in 

Section 7.b. of this Program Statement. 

 

 Due to the special mission of certain units such as a

“central” A&O Unit, a temporary unit, or a SHU, an inmate who

transfers from this type unit to an assigned unit will be

provided a safety orientation and security overview by the Unit

Officer of the assigned unit. Topics which are consistent

throughout the institution do not need to be readdressed;

therefore, only those topics which are unique to the unit or 

differ from procedures in other units in the institution need to

be addressed. The Unit Officer will document completion on the

BP-S597 in the assigned Unit Officer’s signature block.

 (b) Unit Orientation will include an overview of each

unit staff member’s role and procedures. Unit staff (Unit

Manager, Case Manager and Counselor) may present their sections
PS 5290.14

4/3/2003

Page 10

of the orientation jointly or individually; however, all sections

of this component must be completed within seven calendar days

after the inmate arrives in the assigned unit. Unit staff will

sign and date their section of the BP-S597 when completed.

 (c) Inmates reassigned to another unit within the

institution for any reason will be provided unit orientation

within seven calendar days after that inmate’s arrival in the

reassigned unit. Only those topics which are unique to the unit

or differ from procedures in other units in the institution need

to be addressed. A new BP-S597 will be completed when an inmate

is transferred from one unit to another within the same

institution.

 e. Telephone Calls. Ordinarily, newly committed inmates will

be permitted to complete at least two local or long distance

phone calls during the admission process, in accordance with the

Program Statement on Telephone Regulations for Inmates.

 f. Length of A&O Program. An inmate's involvement in the

institution's A&O Program is based on the time necessary to

accomplish the program's objectives.

 

 The Warden will determine the length of the institution’s A&O

Program. Presenters should have sufficient time to address each

topic on the Institution A&O Program Checklist thoroughly, and

address inmate questions and/or concerns.

 g. Documentation of A&O Program Involvement. Staff must

document that the inmate has received a copy of the institution's

inmate handouts and has completed the institution's A&O Program. 

Staff will have the inmate sign and date a copy of this document. 

The original document is to be placed in the Inmate's Central

File. Completion of A&O programing will be documented on both

the Institution A&O Checklist form (BP-S518) and the Unit A&O

Checklist form (BP-S597).

 In addition, documentation that the inmate received orientation

information during the Intake Screening process will also be

noted on the Intake Screening form.

(1) Unit A&O Checklist Form (BP-S597). The BP-S597 has

been revised to include the following: 

 ! An additional Unit Officer signature block has been

added to the form for the Unit Officer of a “central”

A&O unit or a temporary unit to sign and date

indicating he/she provided a safety orientation and
PS 5290.14

4/3/2003

Page 11

unit security overview to the newly arrived inmate in

that unit;

 ! An additional inmate signature block has been added to

the form for the inmate temporarily housed in a

“central” A&O unit or temporary unit to sign indicating

he/she received a safety orientation and unit security

overview while in that unit;

Staff are to indicate in the specified section of the form:

 ! the inmate’s initial housing unit (assigned unit, A&O

unit, overflow unit, or SHU) and date received;

 ! the date of transfer from a temporary unit or a

“central” A&O unit to an assigned unit, if applicable;

and

 ! the date of transfer from a SHU to a “central” A&O unit

or overflow unit, if applicable.

Unit staff providing Unit orientation will sign each

inmate’s Unit A&O Checklist individually upon completing their

section. When all areas have been presented, staff will request

the inmate sign and date the form. The BP-S597 form will be

filed in Section 3 of the Inmate Central File.

(2) Institution A&O Checklist Form (BP-S518). The Warden

has the option of either having each presenter sign each inmate’s

BP-S518 individually or using a “Master” BP-S518. 

Using a “Master” A&O Checklist will require each presenter

involved in the institution A&O Program to sign and date the

“Master” BP-S518 upon completing his or her presentation. The

last presenter will sign the BP-S518 prior to presenting his or

her material to the class. This allows the A&O Coordinator time

to make copies of the original checklist (“Master”) prior to the

end of the presentation, for distribution to each inmate

participant to sign and date.

The signed copy will then be collected from each inmate and

forwarded to the appropriate unit for filing in section 3 of the

Inmate Central File.

The A&O Coordinator will maintain the “Master” Checklist and

a list of the inmate participants for each A&O class instructed

for three years or until the next Program Review.
PS 5290.14

4/3/2003

Page 12

The BP-S518 and BP-S597 may be duplicated back-to-back or

used separately, depending on which method is most efficient for

the institution’s A&O Program. The approved procedure must be

addressed in the Institution Supplement and used throughout the

institution.

Note: Neither form may be modified except for the adding 

topics or programs the institution or unit

identified.

10. REQUIRED FORMS

 ! Institution A&O Checklist (BP-S518) (form will be dated the

same as the Program Statement)

 ! Unit A&O Checklist (BP-S597) (form will be dated the same as

the Program Statement)

11. INSTITUTION SUPPLEMENT. Each Warden will issue an

Institution Supplement that establishes local procedures for

implementing the A&O Program.

The institution will involve the Regional Office and Correctional

Programs Administrator in developing and issuing the Institution

Supplement.

The Institution Supplement will:

 ! Designate an A&O Coordinator and specify oversight

responsibility over the program;

 ! Indicate the location for conducting the Institution A&O

Program;

 ! Outline procedures to ensure lesson plans are developed for

each topic in the institution A&O Program;

 ! Outline procedures to review and update lesson plans

annually;

 ! Address whether the Unit A&O Form (BP-S597) will be separate

or duplicated on the back of the Institution A&O Checklist

(BP-S518);

 ! Address whether the Institution A&O Checklist (BP-S518) will

be individually signed by each presenter or whether a

“Master” A&O Checklist will be used;
PS 5290.14

4/3/2003

Page 13

 ! Establish procedures to track and reschedule those inmates

who do not complete all the topics covered in the A&O

Program;

 ! Establish procedures for assigning living quarters including

reference to smoking preference; 

 ! Provide guidelines for the development and content of Inmate

Handbooks, and/or written material to be distributed to

inmates; and

 ! Determine the extent and scope of the orientation provided

to inmates who are not required to participate in the

institution and unit A&O Program.

/s/

Kathleen Hawk Sawyer

Director
DECLARATION OF JACOB DOERER

ATTACHMENT 2

INMATE HISTORY WRK DETAIL
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 REG NO..: 24449-056 NAME....: LANDIS, CARLTON THEODORE

 CATEGORY: WRK FUNCTION: PRT FORMAT: 

 

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 G0000 TRANSACTION SUCCESSFULLY COMPLETED 
DECLARATION OF JACOB DOERER

ATTACHMENT 3

Admissions and Orientation Handbook 

(August 2017 version)
ADMISSION

AND 

ORIENTATION

HANDBOOK

ADMINISTRATIVE UNITED 

STATES PENITENTIARY

THOMSON,ILLINOIS

AUGUST 2017
2

INDEX

INTRODUCTION 3

INTAKE, CLASSIFICATION AND THE UNIT TEAM 3

GENERAL FUNCTIONS OF UNIT STAFF 3

DAILY INMATE LIFE 6

LIVING QUARTER RULES 8

SAFETY AND ENVIRONMENTAL 9

CLOTHING EXCHANGE & LAUNDRY 10

COMMISSARY 11

VISITING PROCEDURES 15

SECURITY PROCEDURES 18

PROGRAMS AND SERVICES 20

FOOD SERVICE 20

EDUCATION 21

RECREATION 24

RELIGIOUS SERVICES 25

PSYCHOLOGY SERVICES 27

MEDICAL SERVICES 32

DENTAL SERVICES 36

MAIL ROOM, RECEIVING AND DISCHARGE (R&D), RECORDS OFFICE 38

LEGAL SERVICES 42

PROBLEM RESOLUTION 44

DISCIPLINARY PROCEDURES 45

RELEASE 49

INMATE RIGHTS AND RESPONSIBILITIES 53

PROHIBITED ACTS AND AVAILABLE SANCTIONS 54

SEXUALLY ABUSIVE BEHAVIOR PREVENTION AND INTERVENTION 64

REPORTING AN INCIDENT OF SEXUALLY ABUSIVE BEHAVIOR 65

OFFICE CONTACTS 69

ATTACHMENT A: Inmate Health Care Rights and Responsibilities 70

GENERAL INFORMATION 72

ATTACHMENT B: Inmate to Staff E-Mail Addresses 73
3

INTRODUCTION

The purpose of this handbook is to provide arriving inmates with information regarding the

Bureau of Prisons (BOP), its programs, and the rules and regulations Admission and Orientation

(A&O) Handbook. It is not a specific guide to the detailed policies of the BOP. Rather, the

material in this handbook will help new inmates more quickly understand what they will be

encountering when they enter prison, and hopefully assist them in their initial adjustment to

incarceration.

INTAKE, CLASSIFICATION AND THE UNIT TEAM

Orientation

Inmates are given a social screening by Unit Management staff and medical screening by Health

Services staff at the time of arrival. Additionally, Mental Health staff also provides screening if 

required. Inmates are immediately provided with a copy of the institution rules and regulations,

which include information on inmate rights and responsibilities. It also includes information on 

sexual assault and abuse.

Within 28 days of arrival, inmates will participate in the A&O Program. While in A&O, inmates

are advised of the programs, services, policies and procedures regarding the facility.

Classification Teams (Unit Teams)

Each inmate is assigned to a housing unit. A unit is a self-contained inmate living area that

includes both housing sections and office space for unit staff. Each unit is staffed by a Unit

Team directly responsible for the inmates living in the unit. The unit offices are located in the

units so staff and inmates can be accessible to each other. The unit staff typically includes a Unit

Manager, Case Manager, Correctional Counselor, and Unit Secretary. The Staff Psychologist,

Education Advisor and Unit Officer are considered members of the Unit Team and provide input

for classification purposes.

Inmates are assigned to a specific Unit Team. Generally, the resolution of issues or matters of

interest while at the institution are most appropriately initiated with the Unit Team. Unit Team

members are available to assist in many areas, including visitation procedures, transfer 

procedures, release planning, personal and family problems, counseling, and assistance in

setting and attaining goals while in prison. Ordinarily, a member of the unit staff will be at the

institution from 7:30 a.m. to 9:00 p.m., and during the day on weekends and holidays.

GENERAL FUNCTIONS OF UNIT STAFF

Unit Manager

The Unit Manager is the administrative head of the general unit and oversees all unit programs

and activities. The Unit Manager is the Chairperson of the team, which comprises the

Case Manager, Correctional Counselor, with input from Education and Psychology staff. The

Unit Manager reviews team decisions and may chair the Unit Discipline Committee (UDC),

which is a body that hears disciplinary infractions. The Unit Manager is ordinarily present

during initial classification and subsequent program review(s) in which Residential Re-Entry

Center (RRC) placement is discussed.
4

Case Manager

The Case Manager is responsible for all casework services (i.e. inmates’ program review and

social furloughs). He/she prepares classification material, progress reports, release plans,

correspondence, and other materials relating to the inmate’s commitment. The Case Manager

serves as a liaison between the inmate, the administration, and the community.

Correctional Counselor

The Correctional Counselor provides counseling and guidance for the inmates of the unit in

areas of institutional adjustment, personal difficulties, and plans for the future. He/she plays a

leading role in segments of unit programs relating to inmate activities such as: bed and job

assignments; inmate visitor approval; as well as ensuring inmates with fines, assessments,

and restitution are in compliance with the Financial Responsibility Program (FRP). The

Correctional Counselor may conduct counseling groups for inmates in his/her unit and/or groups

open to the general population.

Unit Secretary

The Unit Secretary performs clerical and administrative duties assigned by the Unit Manager, to

include the preparation of release paperwork and furlough transfer packets. He/she is essential to 

the work of the unit organization and is knowledgeable of policies and procedures.

Unit Officer

The Unit Officers have direct responsibility for the daily supervision of inmates and the

enforcement of rules and regulations. They have safety, security, and sanitation responsibilities

in the unit. Unit Officers are in regular contact with inmates in units and are encouraged to

establish professional relationships with them, as long as such interactions do not interfere with

their primary duties. Unit Officers control movement in and out of the unit and conduct regular

searches for contraband.

Communications

Normally, a unit staff member is available Monday through Friday each day of the week. The

unit bulletin boards and the TRULINCS system contain written communication of interest to

inmates. Unit Managers may utilize monthly Town Hall meetings to dispense information and

foster improved communications. Unit Team members utilize an open door policy to address

inmate concerns when available. Inmates are also encouraged to use Inmate Requests to Staff

to make requests in writing.

Initial Classification/Program Reviews

Inmates initially designated to the institution will receive initial classification within 28 days of

arrival. Unit, Education, and Psychology staff will assess each inmate and work with them to

develop an individual plan, which will address skill deficits that may deter successful reentry into

the community.

Subsequent program reviews will be held every 90 to 180 days, depending upon release date.

These are held by the Unit Team to review progress on programming goals, work assignments,

transfers, custody/security level, institutional adjustment, etc. The inmate may not waive

appearance with the Unit Team.
5

Release Preparation Programming (RPP)

Release preparation begins on the first day of incarceration. The BOP’s reentry strategy provides

inmates with the opportunity to gain the necessary skills and resources to succeed upon release.

Through coordinated efforts among the departments in the institution and collaboration with

other agencies, a wide array of programs and activities are offered to better inmates’

chances of a successful reentry upon release.

It is imperative at initial classification (Team) that inmates are open and honest when answering

questions to allow the team to accurately identify needs and make appropriate program

recommendations to improve inmates’ chances of a successful reentry. Each time an inmate

goes to Team, he or she will receive a progress update and new recommendations as warranted.

Contributors and programming recommendations include Education, Health Services,

Psychology, Unit Team, Recreation, Religious Services, the inmate’s Work Detail Supervisor,

and the inmate. Inmates are strongly encouraged to take advantage of programs.

Additionally, to make the transition back to the community go as smoothly as possible, inmates

should obtain at least two forms of identification to include a Social Security card. Inmates may

also be eligible for some benefits upon release (e.g., Social Security disability, Veteran’s,

Medicare etc.) to make the transition easier. Staff may be able to provide you with information

concerning benefits so that you may determine your eligibility and begin the application process,

if applicable, prior to release. Lastly, the Career Resource Center, normally located in the

Education Department, can also provide you with pre and post release programming and

education ideas, potential employment and housing information, as well as potential benefits

information. Any other Reentry concerns should be directed to the institution’s Reentry

Affairs Coordinator (RAC).

Town Hall Meetings

Town Hall meetings are held to make announcements and to discuss changes in the policy and

procedures of the unit. Inmates are encouraged to ask pertinent questions of the staff and any

guest speakers who are present. These questions should pertain to the unit as a whole, rather

than personal questions or problems. Personal issues will be resolved by unit staff during the

regular working hours, which are posted in each unit.

Treaty Transfer for Non-U.S. Inmates

Inmates who are not U.S. citizens may be eligible for a transfer to their home country to serve

the remainder of their sentence. At initial classification, the inmate will be advised if the

inmate’s home country has a formal exchange treaty with the United States. The Case Manager

will provide additional information regarding an inmate’s eligibility for participation in the

program.

Foreign Consular

The most recent publication of the Consular Notification and Access directory will be located in

the Law Library, which is located in the Education Department.
6

DAILY INMATE LIFE

Inmate Request to Staff Member

Inmates may use an electronic Inmate Request to Staff Member or (form BP-S148), commonly called a

Cop-Out, to make a written request to a staff member. Any type of request can be made with this form.

Cop-outs may be obtained in the living units from the Correctional Officer or Unit Team on duty.

Staff members will answer the request within a reasonable period of time.

Personal Property Limits

Items which may be retained by an inmate are limited for sanitation and security reasons, and to ensure

excess personal property has not accumulated which would constitute a fire hazard or impair staff

searches of the living area.

Rules Regarding Living Area and Storage of Property

• Hobby craft items maintained in the housing unit must be accompanied by an

approval form from Recreation and approved by both Recreation staff and the Unit 

Manager.

• Empty containers are not to be kept, they must be recycled.

• Pictures/cards/notes/etc., will not be posted anywhere outside the locker.

• No strings/clotheslines are allowed.

• Windows and windowsills must be kept clear of all items.

• Beds and lockers that are not occupied by inmates must be cleared of any items.

• 1 cup, 1 bowl, 2 books, and 1 alarm clock are the only items to be stored on top of the 

locker. No items are to be stored behind lockers.

• 1 ironed set of khaki shirt and pant may be hung outside the locker on a hanger.

• Only shoes and issued storage bins will be allowed to be stored beneath your bed.

• Coats will be hung in front of the locker over the uniform on a hanger.

• Towels and laundry bags will be hung from the locker.

• Chairs, beds, mattresses, storage bins, and lockers are not to be altered in any way.

• Chairs assigned to cells will be placed in front of the desk, as shown in picture, when

not in use.

Clothing

Civilian clothing (i.e. clothing not issued to the inmate by the BOP or purchased by the inmate through

the Commissary) ordinarily is not authorized for retention by the inmate. Pre-release civilian clothing

for an inmate may be retained by staff in the Receiving and Discharge area during the last 30 days

of an inmate’s confinement. All inmates are prohibited from wearing any clothing not governmentissued or purchased in the Commissary. No inmates may be issued, permitted to purchase, or have in

their possession any blue, black, red, or camouflage clothing or cloth items. Commissary sales of

clothing are limited to the following colors: Only gray and/or white clothing may be sold. The only

exception is for religious headgear. All government clothing, except undergarments will be tagged

with a label indicating the inmate’s name and registration number.

a) Monday through Friday, 7:30 a.m. to 4:00 p.m., inmates must wear institution issued clothing, 

which includes: white t-shirt, khaki shirt (buttoned and tucked into pants and outside of any other

clothing, e.g. sweatshirts, or thermal tops), khaki slacks, belt, socks, and work boots (with the exception

of those carrying soft shoe permits).
7

b) Inmates participating in recreation programs, in recreation areas, or traveling to and from

recreation areas, may wear recreation clothing including sweat pants, shorts, t-shirts, and athletic shoes.

Shirts must be worn at all times in all recreation areas. After hours and on the weekends, recreation

clothing is permissible in all areas.

c) Inmates are to be properly dressed while in the units. Shirts are to be worn at all times, unless

in the shower area. All clothing is to be cleaned and washed on a regular basis and maintained in 

an acceptable manner.

d) Shower caps may only be worn in the shower. Nylon “skull-caps or doo rags” are not

permitted outside the living areas. Inmates will not wear hats or sunglasses inside any building, with

the exception of hats for Food Service workers while at work, or approved religious headwear.

Commissary/Special Purchase Items

These items are authorized to the point they can be contained in the storage area provided for

personal property.

Letters, Books, Photographs, Newspapers, and Magazines

An inmate will be limited in the number of letters, books, photographs, magazines, and newspapers that

can be stored in their designated storage space. Nothing is to be tacked, stapled, or Scotch taped to any

surface. Ordinarily photographs, particularly those of family and friends, are approved, since they

represent meaningful ties to the community. A personal photograph is defined as a photograph

intended for individual viewing, as opposed to a photograph published for commercial use. Personal

photographs may be stored or displayed inside of lockers only. Inmates may not retain Polaroid 

photos. 

Nude or sexually suggestive photos (individual prints or copies as opposed to those from publications)

present special concerns about personal safety, security, and good order, particularly when the subject

is an inmate’s relative, friend, or acquaintance or could reasonably be perceived as such. For these

reasons, an inmate will not be permitted to retain, receive, or possess a personal photograph in which

the subject is partially nude, completely nude, sexually suggestive, or when the photograph depicts

sexual acts such as intercourse, fellatio, or sodomy. These materials will be returned to the sender

upon receipt at the institution.

Legal Materials

Staff may allow an inmate to possess legal materials in accordance with the provisions on inmate legal

activities. Refer to your Unit Team for storage of Legal Materials. 

Hobby craft Materials

Please refer to the Institution Supplement TOM 5370.11, Recreation Programs, for specific rules,

procedures and a listing of approved hobby craft special purchase order items.

Radios, MP3 Players, and Watches

An inmate may possess only one approved radio or MP3 player, and watch at a time. The inmate must be

able to demonstrate proof of ownership. An inmate who purchases a radio, MP3 player, or watch

through a BOP commissary is ordinarily permitted the use of that item at any BOP institution if the

inmate is later transferred. If the inmate is not allowed to use the radio, MP3 player, or watch at the

new institution, the inmate shall be permitted to mail, at the receiving institution's expense, the item

to a destination of the inmate’s choice.
8

Where the inmate refuses to provide a mailing address, the radio, MP3 player, and/or watch may be

disposed of through approved methods, including destruction of the property. The MP3 player can

be managed through TRU-Units. This service allows inmates to manage the player and to purchase

non-explicit music. MP3 players are not authorized or transferrable to contract facilities.

Jewelry

Inmates may have a plain wedding band and an appropriate religious medallion and chain without 

stones.

Smoking

Inmate smoking is prohibited in all BOP facilities.

LIVING QUARTERS RULES

In order to minimize maintenance costs, permit uniform inspection, search procedures, and

maintain orderly congregate living, the institution has imposed reasonable regulations on inmate

conduct and furnishings in housing units. Unit Officers and Correctional Counselors inspect all

living areas daily.

The rules include items such as:

Monday through Friday, living quarters must be clean and ready for inspection from 7:30 a.m. to 4:00

p.m. Saturday, Sunday and federal holidays, living quarters must be clean. Living quarters will be

arranged as depicted in the picture posted on the bulletin board in the unit. All beds are to be made

daily in the prescribed manner. If a living area is not acceptable, disciplinary action may be taken.

Lights in the housing areas will remain on during the following hours:

Monday-Friday: 6:00 a.m. – 10:30 p.m.

Saturdays, Sundays, and federal holidays: 7:00 a.m. – 11:30 p.m.

Pictures, cards, notes, etc. will not be posted anywhere on the bunks or out of lockers.

Letters, books, photographs, newspapers and magazines will be limited in the number that can be stored

in your locker in accordance with local policy TOM 5580.08B Inmate Personal Property.

Beds are to be made daily with a 6 to 12 inch collar on the top sheet as depicted in the picture posted

on the bulletin board. Inmates who are off-duty, on vacation, or on medical lay-in may lie on top of the

bed; however, the bed must still be made at the prescribed time.

Food items that are left open create a health hazard. These items must be properly sealed at all times. 

Empty containers may not be used as storage or drinking containers and are to be recycled.

**Please be aware that both male and female staff routinely work and visit inmate housing areas.**

General wake-up for all inmates is 6:00 a.m. The unit is called to breakfast by Correctional Services

staff. The Unit Officer will announce breakfast when notified, and the Control Center will announce 

meal times. Inmates are given a reasonable amount of time to leave the unit if they desire breakfast.

It is the inmate's responsibility to leave the unit for work. Late sleepers who are unable to report to 

work on time are subject to disciplinary action.
9

Quiet time in the unit is from 11:30 p.m. until 6:00 a.m.

Each inmate is responsible for the cleaning and sanitation of his living area.

Everyone is responsible for cleaning up after themselves.

Sexually suggestive photographs are NOT authorized for display anywhere. Provocative pictures,

posters, cartoons, and any items cut out of magazines may not be displayed.

Showers are available every day, but inmates may not be in the shower during an official count.

Additionally, showers are closed Monday-Friday, from 7:30 a.m. – 9:30 a.m. for cleaning.

Televisions and Housing Unit Recreation Schedule

The outside housing unit recreation areas will be available from 6:00 a.m. until 9:15 p.m., except during

count time.

Any time staff determines a television was purposefully damaged or made inoperable; all televisions 

will be turned off at the discretion of the Unit Manager or Lieutenant. Disruptive conduct, poor

sanitation and excessive noise in the television areas may result in termination of viewing

privileges. Inmates must use headphones to listen to the televisions.

SAFETY AND ENVIRONMENTAL

Any unsafe or unhealthful condition may be reported to the Unit Manager, Environmental and Safety 

Compliance Administrator, or Warden. All areas of the institution are lead and asbestos free. Lighting, 

ventilation, and water quality meet or exceed all applicable regulatory standards.

Sanitation

It is the inmate’s responsibility to check his living area immediately after being assigned there and report 

all damages to the Unit Officer or Correctional Counselor. An inmate may be held financially liable for 

any damage to his personal living area. 

Each inmate is responsible for making his bed in accordance with posted regulations before work call 

(including weekends and holidays when he leaves the area). Each inmate is also responsible for sweeping 

and mopping his living area floor, removing trash, and ensuring it is clean and sanitary. You have access to 

sanitation supplies as needed; these supplies shall be returned after each use. Supplies retained for 

prolonged periods or returned altered may result in an incident report. Items may not be attached to, or 

drawn on, the walls, windows, light covers or doors. Lockers must be neatly arranged inside and out, and 

all shelving must be neat and clean. Chairs are assigned and will not be defaced or marked in any manner 

by the inmate. 

Toothpaste, toothbrushes, combs, razors, and soap for personal hygiene are issued by the institution. 

Inmates may purchase name brand items through the Commissary.

You are encouraged to recycle paper, cardboard, plastic, newspapers, magazines, and aluminum cans in 

the provided recycle bins throughout the institution. In addition to these items, aluminum soda can tabs 

are collected and donated to local Ronald McDonald Houses.

Pest Control

The Environmental and Safety Compliance Department (ESCD) is responsible for Pest Control 

Management. 
10

The primary and most effective method to prevent infestations of rodents and insect pests is to eliminate 

conditions, which promote their harborage or breeding. The use of traps and chemical poisons is a 

secondary activity and will not result in the elimination of the condition that led to the initial infestation. 

Units and living quarters will be treated as determined necessary by the Environmental and Safety 

Compliance Administrator. If you have a pest control problem in your living quarters, submit a cop-out 

through your Unit Team to the ESCD to request treatment. Prior to any treatment in your area, your living 

quarters must be clean, no food/drink items exposed, and items (shoes, papers, etc.) must be picked-up off 

the floor. If it is determined that the infestation is related to poor sanitation, pest control treatment will not 

be applied.

Adverse Weather

In the event of adverse weather, listen and comply with staff commands. It is your responsibility to review 

the evacuation plans posted throughout the institution, areas shaded in green represent tornado shelters. If 

a Tornado Warning is issued and you are housed in units A-H, sit in the inside wall of your cube or cell in 

a position to protect your head.

Fire Safety

Fire prevention and safety is everyone's responsibility. Inmates are required to report fires to the nearest 

staff member, so that property and lives can be protected. It is your responsibility to review the fire 

evacuation plans posted throughout the institution, for the nearest escape route. Cardboard boxes and other 

paper containers are not permitted for storage due to their combustible nature. Accumulation of 

newspapers, magazines, cardboard, and books creates a fire hazard. Excessive or altered items will be 

confiscated and may result in an incident report. 

Staff is trained in the use of emergency fire suppression equipment. During a fire emergency, you will be 

notified by a fire alarm and/or staff. Upon evacuation, you will be escorted to a temporary holding area 

until the unit has been cleared for return. Fire drills will be conducted quarterly by staff. This is to 

familiarize the entire unit with fire emergency procedures. Failure to participate in fire drills will result in 

an incident report.

Inmate Accident Procedures

You are required to report all injuries to your Detail Supervisor. The Health Services Department will 

examine and treat all inmate injuries, work and non-work related. Health Services will complete an Inmate 

Injury Assessment. The Detail Supervisor may complete an Inmate Injury Report. All associated 

documentation will be sent to the ESCD, and an inmate injury investigation may be initiated. 

The purpose of inmate injury investigation is to find the cause of the injury not to assign blame. Failure to 

participate in an injury investigation may result in an incident report. 

Inmates who suffered a physical impairment due to a work related injury are to request from the ESCD, an 

Inmate Claim for Compensation on Account of Work Injury form, no more than 45 days prior to the date 

of an inmate’s release, but no less than 15 days prior to release.

CLOTHING EXCHANGE & LAUNDRY 

Institutions issue clothing to the inmate population that is properly fitted, climatically suitable, and

presentable. Institutions will furnish each inmate with sufficient clothing to allow at least three

changes of clothes weekly. Any destruction, mutilation, negligence or unauthorized use of institution 

clothing, bedding or towels, on an inmate's part, may result in disciplinary action.
11

A. Clothing issued:

4 shirts; 4 pairs of slacks; 6 pairs of boxers;

6 pairs of socks; 6 t-shirts; 1 pair of institutional boots; 1 winter coat (issued in fall and collected in 

spring); 1 belt

Linen: 2 sheets; 2 towels; 2 washcloths; 2 blankets

Note: Clothing/Linen may not be marked on, drawn on, or altered in any way.

B. Laundry Loops: Each inmate is issued three laundry loops for clothing, and one small laundry 

bag. One loop will be for khaki slacks and shirts. Another loop will be for undergarments

and t-shirts. The third loop will be for any personal clothing (t-shirts, sweatpants, and

sweatshirts). The small laundry bag will be for towels, washcloths, and socks only.

C. Exchanges/Repairs: All exchanges of clothing or repairs will be requested on Inmate

Request to Staff Member electronically via TRULINCS addressed to Laundry. Once

approved, the request will be returned to the inmate with approved items for pick up. No items

will be issued without a signed, approved request. Bring the approved request with you on

Fridays to the Laundry from 11:00 a.m. to 11:30 a.m. to pick up your approved items. If you

requested to exchange your clothing items, you will be required to bring your used items. All

items needing exchanged will be on a one for one basis.

D. Linen and Blanket Exchange: The Institution Laundry Department will exchange sheets and

blankets will be exchanged on Tuesdays in the Laundry from 6:15 a.m. to 6:45 a.m., on a onefor-one exchange.

E. Inmate Releases: When an inmate is released, he must turn in all clothing and linens to the 

Laundry that were issued to him one day prior to his release, keeping only his linens and one 

uniform to be turned in the morning of release. Each inmate will be responsible for each

article of clothing and linen issued to him.

F. Hygiene Items and Correspondence Materials: Inmates may pick up institution issued

hygiene items and correspondence materials (envelopes and paper) on Fridays in the

Laundry from 6:15 a.m. to 7:00 a.m.

COMMISSARY

The Commissary for AUSP Thomson is located in D-Building.

The BOP maintains inmates’ monies (Deposit Fund) while incarcerated. The purpose of the Deposit Fund

is to provide inmates the privilege of obtaining merchandise and services either not provided by the

BOP or a different quality than that provided by the BOP. An inmate may use funds in their account to

purchase items at the institution Commissary, place funds on their inmate phone account, purchase TRUUnits for their TRULINCS account, or send funds by creating a BP-199. Inmates may not be in

possession of currency at any time.

Upon release, all Trust Fund accounts will be consolidated and placed on an Inmate Release Debit

Card.

Commissary and validation schedules are posted on the inmate bulletin boards. Funds are

withdrawn after positive identification by inmate identification card or fingerprint identification. It is the
12

inmate’s responsibility to know the amount of money available in their account.

Inmates may verify their account balances by utilizing the TRULINCS or the inmate telephone

(118+PAC).

Inmates must have their identification card in their possession at all times for identification

purposes. Inmates are permitted to shop once per week. Special purchase orders and shoes may be

purchased on normal shopping days.

• The sales unit will be closed for a pre-determined week in March and again in

September to conduct inventory. Notification of the planned closure will be posted via 

TRULINCS. Plan accordingly.

• When entering D-Unit to shop, proceed to your left to D-2. Deposit your completed 

Commissary list in the slot marked “Slips”. After depositing your competed list, return to 

the D-Unit entry hall and wait for your name to be called. Inmates will be called by the 

order we receive and complete your list. Note the “Out of Bounds” area located in DUnit and remain within the allowed areas. Inmates caught in the “Out of Bounds” areas 

will lose their opportunity to shop.

• Inmates must deposit a completed Commissary list and wait until your name is called

to proceed to the sale window. Once your list is submitted, do not leave. No substitutions 

or additions will be made once the list is submitted.

• All items are sold as is, with no warranty implied, other than MP3 players. No returns

will be accepted after leaving the sales area.

• All complaints must be settled before leaving the sales area. All sales are FINAL.

• Copy cards will be sold during the inmate’s shopping day.

• Your spending limit will be established as described in Program Statement 4500.11, 

Trust Fund/Deposit Fund Manual.

Sale Hours

Commissary sales will be conducted Monday through Thursday by unit/wing. Commissary will be

opened during the morning mainline (6:15 a.m. to 7:30 a.m.) and during the noon mainline (11:00

a.m. to 12:00 p.m.).

Spending Limitations

The National Spending Limit is $360.00 but may be further restricted at the local level. Each inmate

account is revalidated on a bi-monthly cycle or the 1st and 15th of the month.

Deposits to Accounts

U.S. Postal Service

Inmates' families and friends choosing to send inmates funds through the mail must send those funds 

to the following address with the directions provided below:

Federal Bureau of Prisons

Insert Valid Committed Inmate Name

Insert Inmate Eight-Digit Register Number

Post Office Box 474701

Des Moines, Iowa 50947-0001

The deposit must be in the form of a money order made out to the inmate's full committed name and

complete eight-digit register number. Effective December 1, 2007, all non-postal money orders and

non-government checks processed through the National Lockbox will be placed on a 15-day hold. The

BOP will return to the sender funds that do not have valid inmate information provided the envelope

has an adequate return address. Personal checks and cash cannot be accepted for deposit.
13

The sender's name and return address must appear on the upper left-hand corner of the envelope to

ensure the funds can be returned to the sender in the event that they cannot be posted to the inmate's

account. The deposit envelope must not contain any items intended for delivery to the inmate.

The BOP shall dispose of all items included with the funds.

In the event funds have been mailed but have not been received in the inmate's account and

adequate time has passed for mail service to Des Moines, Iowa, the sender must initiate a tracer with 

the entity who sold them the money order to resolve any issues.

Western Union Quick Collect Program

Inmates' families and friends may also send inmates funds through Western Union's Quick Collect

Program. All funds sent via Western Union's Quick Collect will be posted to the inmate's account within

two to four hours, when those funds are sent between 7:00 a.m. and 9:00 p.m. EST (seven days per

week, including holidays). Funds received after 9:00 p.m. EST will be posted by 7:00 a.m. EST the

following morning. Funds sent to an inmate through the Quick Collect Program may be sent via one

of the following ways:

1) At an agent location with cash: The inmate's family or friends must complete a Quick Collect Form.

To find the nearest agent, they may call 1-800-325-6000 or go to www.westernunion.com.

2) By phone using a credit/debit card: The inmate's family or friends may simply call 1-800-634-3422 

and press option 2.

3) ONLINE – Using a credit/debit card: The inmate’s family and friends may go to 

www.westernunion.com and select “Quick Collect”.

For each Western Union Quick Collect transaction, the following information must be provided:

1) Valid Inmate Eight-Digit Register Number (entered with no spaces or dashes) followed 

immediately by Inmate's Last Name.

2) Committed Inmate Full Name entered on Attention Line.

3) Code City: FBOP, DC.

Please note the inmate's committed name and eight-digit register number must be entered correctly. If

the sender does not provide the correct information, the transaction cannot be completed. The 

Code City is always FBOP, DC.

Each transaction is accepted or rejected at the point of sale. The sender has the sole responsibility of 

sending the funds to the correct inmate. If an incorrect register number and/or name are used and

accepted and posted to that inmate, funds shall not be returned.

Any questions or concerns regarding Western Union transfers should be directed to Western Union

by the sender (general public). Questions or concerns should not be directed to the BOP.

Commissary Fund Withdrawal

Requests for Withdrawal of Inmate Personal Funds, BP-199 forms, will be processed weekly by Trust

Fund, Inmate Accounts. Withdrawals are initiated in TRULINCS, Send Funds (BP-199) by the inmate.

When the BP-199 is printed, it must be signed by the inmate in staff presence and hand delivered. The

Supervisor of Education approves withdrawal requests for correspondence courses and materials for

approved education programs. Unit Managers will approve all other withdrawal requests. 

Only an Associate Warden can approve inmate withdrawals exceeding $500.00.
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TRULINCS

The Trust Fund Limited Inmate Computer System (TRULINCS) is the inmate computer network that

provides inmates access to multiple services. At no time do the inmates have any access to the Internet.

Inmate’s may access dedicated TRULINCS workstations installed in various housing units and

common areas to perform various functions using their register number, Phone Access Code (PAC),

and the fingerprint process or Commissary Personal Identification Number (PIN). Inmate access to 

these workstations varies depending on the institution.

Account Transactions – This service allows inmates to search and view their Commissary,

telephone, and TRULINCS account transactions, as well as, view their Media List.

Bulletin Board – This service is used to supplement the use of inmate bulletin boards within the

institution for disseminating information to the inmate population.

Contact List - This service is used by inmates to manage their email address list, telephone list, and

postal mailing list. Inmates also mark for print postal mailing labels within this service.

If an email address is entered for a contact, TRULINCS sends a system-generated message to the

contact directing them to www.corrlinks.com to accept or reject email contact with the inmate prior to

receiving any messages from the inmate. If a positive response is received, the inmate may begin

exchanging electronic messages with this contact. If a contact rejects TRULINCS participation, the 

inmate is blocked from sending any messages to that email address.

Law Library – This service allows inmates to perform legal research.

Manage Funds – This service allows inmates to manage their personal funds by creating/canceling

Requests for Withdrawal of Inmate Personal Funds (BP-199) and their Pre-Release Account.

Manage TRU-Units – This service allows inmates to purchase TRU-Units using available Commissary

funds or transfer TRU-Units back to their Commissary account.

Prescription Refill – This service allows inmates to request prescription refills via TRULINCS of selfcarry medications that are ready for refill directly to the Pharmacy. Pharmacy staff will receive the

prescription refill request and process the request accordingly. Inmates will follow established local

procedures for picking up requested prescriptions.

Print – This service allows inmates the opportunity to print various documents marked for print within

TRULINCS. Mailing labels and BP-199 forms may be printed for free. All other documents can be

printed at a cost.

Public Messaging – Inmates may correspond with friends and family using public messaging. This is 

a restricted version of email that will only allow text messages and no attachments. There is a cost per

minute fee for using this service. Messages are limited to 13,000 characters.

Request to Staff – This service allows inmates to correspond with staff electronically. The list of

available departments varies by institution; however, there is a standard DOJ Sexual Abuse

Reporting mailbox available that provides inmate with an additional method to report allegations of

sexual abuse and harassment directly to the Office of Inspector General (OIG) (see attachment B, e-mail 

to staff directory).

Survey – This service allows inmates to take BOP surveys (i.e., Institution Character Profile).
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Inmate Telephone System –TRUFONE

Each inmate will be provided a nine-digit Phone Access Code (PAC) for accessing TRUFONE;

including instructions for use of this system. The PAC is confidential and should not be shared with

other inmates. A replacement fee will be charged if a PAC is misplaced or compromised. In addition,

each inmate will need to perform voice verification registration. Management of inmates’ telephone 

numbers is performed via the TRULINCS.

The hours of telephone operation begin at 6:00 a.m. and end no later than 11:30 p.m., excluding count

times.

Inmates are expected to be at their work assignments and must not use the telephone during their work

hours. For inmates who work varied work shifts, at local discretion, institutions may leave one telephone 

per unit available for inmates on “days off,” or “evening shift.”

Directions for use of TRUFONE are posted near the telephones. All calls are limited to 15 minutes.

Telephone calls are subject to monitoring and recording by institution staff. Inmates are limited to 300

minutes per month and may be used for any combination of collect or direct dial calls. Ordinarily,

inmates will be allowed an extra 100 minutes per month in November and December.

TRUFONE funds are transferred using the TRUFONE system and must be done in even dollar

amounts. The TRUFONE funds are deducted from an inmate’s commissary account and transferred to

the TRUFONE account immediately. Transfers may be made from any telephone during operational

hours. It is each inmate’s responsibility to verify the correctness of the amount transferred at the

time of transfer.

VISITING PROCEDURES

It is the policy of the BOP to encourage visiting by family and friends, to maintain your morale, and to

develop closer relationships between you and your family and others in the community. Some of your

basic questions concerning visiting will be answered in this handbook. However, we recommend that you

consult with your Correctional Counselor or other Unit Team members and become fully aware of the

visiting regulations.

Upon your arrival, you will receive a form on which to list the persons you wish to visit you. The

proposed visitors are screened and your Correctional Counselor will notify you once a visitor has

been approved or denied visitation. Contact your Correctional Counselor if you wish to add or delete an

individual from your list.

Visiting Schedule for AUSP Thomson

Friday, Saturday, Sunday & federal holidays: 8:15 a.m. to 3:00 p.m.

Due to limited space in the Visiting Room, the number of persons allowed while visiting one

inmate is limited to five visitors.

The Visiting Room Officer will not allow more than five visitors to visit one inmate at any given time

without prior approval of the Unit Manager. All Special Visits may be requested by submitting a written

request to the Unit Manager.
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Visiting Regulations

1. Visitors will not be processed in to the AUSP until 8:15 a.m. on visiting days. No visitors will

be processed in after 2:00 p.m.

2. On weekends and federal holidays, visitor processing will cease at 9:30 a.m. in preparation for

the official count and will resume upon completion of the count. 

3. Children under 16 years of age must be accompanied by an adult family member. If the Visiting

Room becomes too crowded, visits for persons from the local area will be terminated according to

the time of arrival, with the first to arrive being the first to be terminated.

4. Anyone wishing to visit an inmate at this institution must be on the inmate's approved visiting

list.

5. For identification purposes, visitors will be required to present a government issued picture

identification card, (i.e. valid driver's license, passport, or other government issued picture

identification card). Inmates will be required to possess their inmate identification card for

verification purposes while in the Visiting Room.

6. a) Visiting is an extremely important family function and dress code requirements are

necessary to maintain the dignity of those involved. All visitors will be properly dressed

when coming to visit at the institution.

b) All visitors entering the institution for a visit will be appropriately attired. Visitors may

not wear open-toed shoes, shorts, mini-skirts, sheer, tight fitting, or khaki clothing,

excessively short or low cut clothing, backless clothing, halter tops, mid drift shirts, camouflage 

or sleeveless clothing.

c) Dresses, blouses or other apparel of a suggestive or revealing nature may not be worn.

Additionally, ball caps, hats, bandanas, sweatbands, do rags or any other type of headgear , are

not authorized with the exception of religious or medical headgear. If the Front Lobby or

Visiting Room Officer determines a visitor is improperly attired, he/she will contact the

Operations Lieutenant and Institution Duty Officer to determine whether to deny or terminate 

the visit.

d) Inmates are responsible for advising their visitors of the dress requirements in the

Visiting Room, including not wearing khaki color clothing. Visits may be denied by the

Institution Duty Officer or Operations Lieutenant for noncompliance. Excessively

provocative attire is reason to deny and/or preclude visiting.

7. Visitors are not allowed to bring food, gifts, games, needlework, pocket books, baby strollers,

or packages into the Visiting Room. Business transactions and written messages may not be

exchanged during a visit. Items purchased in the Visiting Room vending machines may be

shared with inmates and will be consumed inside the Visiting Room.

8. Inmates are required to be in appropriate uniform (khaki shirt, khaki pants, t-shirt, belt &

institution work boots) before they will be processed into the Visiting Room.

9. A kiss and embrace are permitted at the beginning and end of the visiting period. Filing

fingernails, braiding of hair, etc., are not appropriate activities in the Visiting Room and are not 

permitted.
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10. Once seated, movement by inmates and their visitors should be limited to that which is

necessary (going to and from the rest rooms and/or vending machine area). Unnecessary

lingering, walking the aisles, etc., is distracting to other visitors and interferes with staff

supervision of the Visiting Room.

11. It is the responsibility of the adult visitor to supervise their children at all times. Children

should be supervised to ensure they do not disrupt other inmates and their visitors.

12. A clear coin purse or bag is allowed, but must be no larger than 8x8x8 (inches). Visitors

are allowed to bring no more than $25, in coins or bills no larger than $5, into the Visiting

Room.

13. Tobacco and electronic smoking devices are strictly prohibited.

14. Visits for Special Housing Unit Inmates: Visitors will be processed by the Visiting Room

Officer at AUSP Thomson for two-hour blocks of visiting. Ordinarily, SHU visits are noncontact visits.

15. A clear diaper bag, (no larger than 8”x8”x8”) containing up to four of each of the following

items: baby food or formula (in sealed, unopened container, NO Zip-Lock bags with any

substance inside will be permitted), empty plastic bottles and diapers. The diaper bag will be

supervised by the Visiting Room Officers at their station and accessed by the parent when 

needed. Any item that cannot be thoroughly searched will not be allowed into the AUSP.

ANY VIOLATION OF VISITING REGULATIONS MAY RESULT IN DISCIPLINARY

ACTION AND/OR LOSS OF VISITING PRIVILEGES AND POSSIBLE CRIMINAL

PROSECUTION OF THE VISITOR.

Directions to AUSP Thomson:

From the West (Des Moines, IA): Take I-235 E. Merge onto I-80 E via EXIT 137A toward Davenport. 

Merge onto US-61 N via EXIT 295B toward Eldridge/DeWitt. Merge onto US-30 E via EXIT 137 toward 

De Witt/Clinton. Turn right onto 8th Ave S/US-30 E. Continue to follow US-30 E. Turn left onto Waller 

Rd/IL-84. Continue to follow IL-84.

From the North (Madison, WI): Take S Park St/US-151 S. Continue to follow S Park St South. S Park St 

South becomes US-14 E. Turn right onto State Road 92/WI-92. Turn left onto S Rutland St/WI104/County Hwy-T. Turn onto WI-59/State Road 59. Turn onto E Main St/WI-59. Turn left onto Vine 

St/WI-59. Merge onto WI-11 W toward Dubuque. Turn left onto County Hwy-M. Turn left onto County 

Hwy-B/County Hwy-M/County Road B. Take the 1st right onto County Hwy-M/County Road M. County 

Hwy-M/County Road M becomes IL-73. Turn right onto IL Route 64/US-52 W/IL-64. Turn left onto S 

Clay St/IL-78. Continue to follow IL-78. Turn right onto Argo Fay Rd. Turn right onto Illinois Route 

84/IL-84.

From the South (Springfield, IL): Take IL-97E. Merge onto I-55 N toward Chicago. Merge onto I-155 N 

via EXIT 127 on the left toward Peoria/Hartsburg. Merge onto I-74 W. Merge onto I-80 W. Take the IL84 exit, EXIT 1, toward East Moline/Savanna. Turn right onto IL-84/Route 84 N. 

From the East (Chicago, IL): Take I-290 W/Chicago-Kansas City Expressway W/Eisenhower Expy W. 

Keep left to take I-88 W/Chicago-Kansas City Expressway W via EXIT 15A toward Indiana/Aurora. 

Take EXIT 36 toward US-30 W/Clinton. Merge onto Lincoln Hwy W. Lincoln Hwy W becomes US-30 

W. Turn onto Fulton Rd/IL-136. Turn right onto Waller Rd/IL-84. Continue to follow IL-84.
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Local Transportation:

Nearest Airports

• Quad Cities International Airport (Moline, IL) – 52 miles.

• Dubuque Regional Airport (Dubuque, IA) – 59 miles.

• Chicago-Rockford International Airport (Rockford, IL) – 65 miles.

• Chicago O’Hare International Airport (Chicago, IL) – 144 miles.

• Chicago Midway International Airport (Chicago, IL) 149 Miles.

Nearest Bus Terminal

Burlington Trailways (Davenport, IA) – 50 miles.

Nearest Train Station

Amtrak (Moline, IL) – 50 miles.

Local Taxi Companies

• Sun Valley Cabs (Savanna, IL).

• Clinton’s Cab Company (Clinton, IA).

• Good To Go Taxi Cab Service (Davenport, IA).

SECURITY PROCEDURES

Inmate Identification Cards

Inmates are required to have their identification cards with them at all times upon departing their

assigned living area. Inmates will be issued an identification card upon arrival at the institution. Inmates

are responsible for the care of these cards.

Counts

There are five Official Counts every day at 12:01 a.m., 3:00 a.m., 5:00 a.m., 4:00 p.m. and 9:30 p.m.,

plus a 10:00 a.m. count on Saturday, Sunday and federal holidays. Inmates will be in their assigned 

cells during all counts. The 4:00 p.m., 9:30 p.m., and the 10:00 a.m. counts will be a "stand-up-count."

Inmates will stand in plain sight of the Unit Officer. Correctional Services will conduct Bed Book

counts at infrequent times.

Do not distract those counting by talking or moving about. All radios will be turned off and earbuds

will be removed. When you are on out-count (for example, on kitchen duty, etc.) respond quickly

and accurately if asked for your name and register number so the out-count can be promptly reported.

Call-Outs

Call-outs are a scheduling system for appointments (which include medical, dental, educational, team

meetings and other activities) and are posted each day on the unit bulletin boards after 4:00 p.m., on the

day preceding the appointment. It is the inmate’s responsibility to check for appointments on a daily

basis.

Controlled Movement at AUSP Thomson

Movement throughout the main facility will be regulated by a procedure called controlled movement.

The purpose of controlled movement is to ensure all inmate movement is orderly when an institution

pass system is not in effect. Controlled movement generally begins five minutes before the hour

and ends five minutes after the hour. During the movement period, normally ten minutes, inmates

may move from an area of the institution to another without a pass or staff escort. The start and end

of each movement period will be announced by staff.
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Work Calls

Work calls will be made on regular workdays, Monday through Friday. Work call for Facilities

Department details will be at 6:30 a.m. Work call for all other details will be at 7:45 a.m. Inmates

will be released for lunch at 11:00 a.m. and will be recalled back to work at 11:45 a.m. The end of the 

day recall will be at 3:30 p.m.

Contraband

Items possessed by an inmate ordinarily are not considered to be contraband if the inmate was

authorized to retain the item upon admission to the institution, the item was issued by authorized staff,

purchased by the inmate from the commissary, purchased or received through approved channels (to

include approved for receipt by an authorized staff member or authorized by institution guidelines).

This ensures a safe environment for staff and inmates by reducing fire hazards, security risks, and 

sanitation problems, which relate to inmate personal property.

Contraband includes material prohibited by law, or by regulation, or material, which can reasonably

be expected to cause physical injury or adversely affect the security, safety, or good order of the 

institution.

Staff shall consider as nuisance contraband any item other than hard contraband, which has never been

authorized, or which previously has been authorized for possession by an inmate, but whose possession is 

prohibited when it presents a threat to security or its condition or excessive quantities of it present a

health, fire, or housekeeping hazard.

Examples of nuisance contraband include: personal property no longer permitted for admission to the

institution or permitted for sale in the commissary; altered personal property; excessive accumulation

of commissary, newspapers, letters, or magazines which cannot be stored neatly and safely in the

designated area; food items which are spoiled or retained beyond the point of safe consumption;

government-issued items which have been altered, or other items made from government property

without staff authorization.

Staff shall seize any item in the institution which has been identified as contraband whether the item is

found in the physical possession of an inmate, in an inmate’s living quarters or in common areas

of the institution. An inmate may not purchase, give, or receive any personal property from another 

inmate.

Staff shall return to the institution’s issuing authority any item of government property seized as

contraband.

Items of personal property confiscated by staff as contraband are to be inventoried and stored

pending identification of the true owner (if in question) and possible disciplinary action. Staff will 

then provide you with a copy of the inventory as soon as practicable.

Searches

The placement of metal detection devices throughout the institutions may be necessary for the control

of contraband. A metal detector search may be done in addition to the pat search. Staff may conduct a

pat search of an inmate on a routine or random basis to control contraband. Staff may also conduct a

visual search where there is reasonable belief that contraband may be concealed on your person or

a good opportunity for concealment has occurred. Finally, staff may search an inmate's housing and

work area, and personal items contained within those areas, without notice, randomly, and without the 

inmate's presence.
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The property and living area will be left as close to the same conditions as found after a search.

Drug Surveillance / Alcohol Detection

BOP facilities operate drug surveillance and alcohol detection programs, which include

mandatory random testing, as well as testing of certain other categories of inmates. A positive test, or 

refusal to submit a test, shall result in an incident report.

PROGRAMS AND SERVICES

Job Assignments

All inmates, who have been medically cleared, will maintain a regular job assignment. Job

assignments are controlled through an Inmate Performance Pay (IPP) system, which provides

monetary payment for work. Unit staff assigns work and approves all job changes. They also see that 

the changes are posted on the Daily Change Sheet.

Inmate Financial Responsibility Program

Working closely with the Administrative Office of the Courts and the Department of Justice, the BOP

administers a systematic payment program for court-imposed fines, fees, and costs. All designated

inmates are required to develop a financial plan to meet their financial obligations. These obligations

may include: special assessments imposed under 18 USC 3013, court ordered restitution, fines and

court costs, judgments in favor of the U.S., other debts owed the Federal Government, and other 

court-ordered obligations (e.g., child support, alimony, and other judgments).

Staff assist in inmate planning however, the inmate is responsible for making all payments required,

either from earnings within the institution or from outside resources. The inmate must provide

documentation of compliance and payment. If an inmate refuses to meet his or her obligations, the

inmate cannot work for UNICOR nor receive performance pay above the maintenance pay level. He

will also be placed in “refuse” status.

As the result of being in refuse status, the inmate has a spending limit of only $25.00 monthly, can be

placed in less desirable housing, will not be considered for any favorable requests, i.e. (vacations,

furloughs, early release, etc.) and will score zero in responsibility on the custody classification form.

These are a few examples of the sanctions that can be imposed as a result of being in refuse status.

The status of any financial plan will be included in all progress reports, and will be considered by staff

when determining Security/Custody level, job assignments, eligibility for community activities, and

institutional program changes. The U.S. Parole Commission will also review financial responsibility

progress at parole hearings.

FOOD SERVICE

The BOP offers a standardized National Menu. This menu is offered at all institutions and includes

approved menu items based on standard recipes and product specifications. The National Menu offers

regular, heart healthy and no-flesh dietary options.

Medical diets will be provided by mainline self-selection from the items available on the National Menu

for that meal unless menu items fail to meet the medical requirement. Menu item replacements may not

always be provided as inmates may have to avoid certain foods in the self-selection process; however, if a

dietitian determines a Special Diet is required to ensure adequate nutrition, it will be provided by preplating or controlled plating.
21

The religious diet program, called the Alternative Diet Program, consists of two distinct components:

one component provides for religious dietary need through self-selection from the main line, which

includes a no-flesh option. The other component accommodates dietary needs through nationally

recognized, religiously certified processed foods and is available through the approval of Religious

Services.

Inmates are required to have their inmate identification (I.D.) card at all times. If it is determined that you

ate more than once per meal, an incident report shall be written.

Playing cards, books, personal items, legal work, laundry bags etc. are not permitted within food service

spaces.

If you are interested in working in the Food Service Department, you may submit an Inmate

Request to Staff form to any on duty Food Service staff member. If you are assigned to work in the Food

Service Department, you will be paid for the hours of satisfactory work performed.

If you have a food related question or concern during mealtime, the Food Service staff are here to assist

you. Please bring your concern to the attention of the Cook Supervisors monitoring the serving line. If

you feel that they did not address your problem, the Assistant Food Service Administrator and/or the

Food Service Administrator will be standing mainline to address questions and concerns as they arise.

SERVING HOURS:

Breakfast 6:00 a.m. to 7:00 a.m. Monday through Friday

7:00 a.m. to 8:00 a.m. Saturdays, Sundays, and Federal Holidays.

Lunch 11:00 a.m. to 12:00 p.m. Sunday through Saturday.

Dinner 4:30 p.m. to 5:30 p.m. Sunday through Saturday (contingent on a clear count).

EDUCATION

The mission of Education/Recreation Services is to provide mandatory literacy and English-as-a-Second

Language (ESL) programs as required by law, as well as other education/recreation and related

programs that meet the needs and interests of the inmate population, provide options for the positive 

use of inmate time, and enhance successful reintegration into the community.

Education opportunities provided for federal inmates include General Equivalency Diploma (GED)

and English as a Second language (ESL) programs, as required by law.

Various nationally recognized tests will be used to place inmates in appropriate education programs.

Inmates must perform to the best of their abilities on exams for appropriate placement in class.

Literacy/GED

The Violent Crime Control and Law Enforcement Act (VCCLEA) and the Prison Litigation Act

(PLRA) require inmates who lack a high school diploma to participate in a GED credential

program and make satisfactory progress in the program in order to be eligible to vest the maximum 

amount of earned good conduct time (VCCLEA sentenced inmates) or earn the maximum amount of 

good conduct time.
22

Unless exempt (pre-trial, holdover, etc.), inmates must participate in the literacy program for one

mandatory period of at least 240 instructional hours, or until they achieve a GED credential. For all

inmates to receive job pay promotions above the entry level, they must have a high school diploma, a

GED credential, or a pay exemption. Inmates who are exempt from attending GED class based on a

deportation detainer must enroll in GED or ESL in order to receive their good conduct time.

Inmates under a final Bureau of Immigration and Customs Enforcement (BICE) order of deportation,

exclusion, or removal are exempt. Inmates who have completed the mandatory period of enrollment

must remain enrolled, or re-enroll to vest/earn their good conduct time. Inmates found guilty of an

incident report related to their literacy program enrollment will be changed to GED

UNSATISFACTORY PROGRESS, and will not vest/earn their good conduct time. Following an

assignment of a GED UNSATISFACTORY PROGRESS code, inmates will be required to complete

additional 240 hours of program enrollment before they can be changed back to a SATISFACTORY

code.

Good conduct time will not vest while the UNSATISFACTORY assignment exists. Inmates who are

eligible for District of Columbia Educational Good Time (DCEGT) can earn DCEGT for

participating, but not completing GED, ESL and marketable level occupational training programs.

While enrolled in the qualifying education program, inmates will earn DCEGT credit. However,

DCEGT credit will show up on their sentence computation when they complete or withdraw from

the qualifying program.

Inmates with a Verified High School Diploma

In order to obtain a realistic and accurate assessment of an inmate’s skill levels, a demonstration of

literacy attainment must be verified for inmates with a high school diploma. Even though current

policy accepts a high school diploma for custody classification, good time credits, education programs,

etc., a high school diploma does not necessarily certify an inmate is literate. Inmates who have a high

school diploma (not an AA or higher post-secondary degree) are encouraged to submit an Inmate

Requests to Staff to the Education Department to request to sign-up for the Tests of Adult Basic

Education (TABE) to validate their reading, language, and math computation, as well as applied math. 

The purpose of the TABE is to ensure these inmates have sufficient language and math skills to pursue

their post-secondary education study and/or obtain a job in the community. Mastery of the reading,

language, and math skills from the TABE is part of inmates’ reentry plan.

English as a Second Language (ESL)

The Crime Control Act of 1990 mandates non-English speaking federal prisoners participate in the

ESL program. An inmates’ communication skill level in English is evaluated at initial classification

and interviews. Those found to have limited ability to communicate in English will be referred to the

education department to determine proficiency at the 8th grade level or higher based on a nationally

recognized achievement test. Inmates scoring less than the 8th grade level of proficiency will be

enrolled in ESL until they function at the 8th grade level or above on a nationally recognized

education achievement test.

If indicated by test scores, participation in ESL will be required regardless of education degree status.

Inmates with high school diplomas or college degrees may be required to participate in the ESL program.

Incentives

Incentive awards are provided to recognize inmates making satisfactory progress and successfully

completing the literacy (i.e., GED and ESL) program.
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Inmates may also receive incentives for progressing to various levels in the GED or ESL Programs.

Graduation ceremonies recognize GED, ESL, and Occupational Education completions.

Other Programs

The completion of the literacy program is often the first step towards adequate preparation for

successful post-release reintegration into society. Additional educational programs such as advanced

occupational training or college are needed in today’s world. Vocational training and apprenticeship

programs afford inmates an opportunity to obtain marketable job skills.

Occupational Education Programs (if available)

Occupational Education programs prepare inmates for a specific occupation or cluster of occupations.

Inmates can earn a Certificate, Associate of Arts Degree, Associate of Science Degree, or an

industry accepted certificate upon the completion of occupational training programs. Occupational

education programs vary institution-to-institution.

• Inmates must request initial enrollment through the Supervisor of Education.

Education staff will determine an inmate’s academic eligibility for enrollment and

deportation status (if applicable).

• The Supervisor of Education will notify an inmates’ Unit Team of enrollment

consideration for occupational education programs.

Apprenticeship (if available)

Apprenticeship training provides inmates the opportunity to participate in training which prepares

them for employment in various trades. Apprenticeship programs in the BOP are registered with

the Bureau of Apprenticeship and Training, U.S. Department of Labor. These programs are structured

to offer on-the-job learning in industries. Upon completion of a registered trade, inmates can earn a

Certificate of Completion from the Department of Labor.

Adult Continuing Education (ACE)

ACE classes enhance an inmate’s general knowledge on various subjects and address the skill deficits

identified in an inmate’s individual reentry plan. ACE classes are organized differently in different

institutions. Typical ACE classes include: typing, computer literacy, foreign language, and business

skills. These classes are usually offered during evening and weekend hours.

Post-Secondary Education (Inmate Correspondence Courses)

Inmates are encouraged to expand their knowledge through a variety of methods, including

correspondence courses. In general, inmates are permitted to enroll in any correspondence course

that involves only "paper and pencil." Courses requiring equipment are generally not authorized. The

cost for correspondence courses must be paid by the inmate. If an inmate has sufficient funds

available in his commissary account, a Form BP-199 on TRULINCS may be used for payment.

Inmates interested in enrolling in correspondence courses are required to contact the Staff

Coordinator prior to enrollment. Catalogs are available from the Staff Coordinator. Diplomas or

certificates from correspondence high school GED programs do not satisfy the criteria for an adult

literacy program completion.

Parenting

The Parenting Program provides inmates information and counseling through directed classes on how to

enhance their relationship with their children even while incarcerated. All Parenting Programs

include a classroom and visitation component. In addition, social service outreach contacts are often

established to facilitate the provision of services to the inmate parent, visiting custodial parent, and

children.
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Library Services

Leisure libraries offer inmates a variety of reading materials, including but not limited to: periodicals,

newspapers, fiction, non-fiction, and reference books. Institutions also participate in an interlibrary loan 

program with local, state, and college libraries.

Electronic Law Libraries (ELL)

Inmates are afforded access to legal materials and an opportunity to prepare legal documents in the

ELL. Resources are available for inmates to prepare legal material via Trust Fund. A copying

machine is available to reproduce materials needed for research. The price to reproduce materials is 

established by Trust Fund.

RECREATION

Recreation, Leisure, Wellness, and Social Programs

The BOP encourages inmates to make constructive use of leisure time and offers group and

individual activities. At each facility, physical fitness and leisure programs are provided to promote

positive lifestyle changes. These programs strive to provide inmates with opportunities to reduce stress 

and enhance overall health and emotional well-being.

Leisure Programs

Institutions offer a wide range of activities in which inmates may participate when not performing

assigned duties. Leisure activities include: organized and informal games, sports, physical fitness,

table games, hobby crafts, music programs, intramural activities, social and cultural organizations.

Art and Hobby Craft Programs

Art and hobby craft programs are not meant for the mass production of art and hobby craft items or to

provide a means of supplementing an inmate’s income. Use of hobby craft room is a privilege that 

the Warden or staff delegated that authority may grant or deny.

Inmates are encouraged to participate in housing unit activities such as unit-based hobby craft (InHouse Art). The Recreation Supervisor will coordinate housing unit activities with Unit Managers.

Wellness Programs

Wellness programs include screening , assessments, goal setting , classes, fitness, 

nutrition prescriptions and counseling.

Photo Program

Inmate photo program procedures consists of inmates purchasing a photo ticket through Commissary,

exchanging one signed ticket for one picture taking to the inmate photographer during the below 

scheduled times.

General Population Photos: 5:00 p.m. to 8:00 p.m. on Saturday and Sunday.

Visiting Room Photos: 8:15 a.m. to 3:00 p.m. on Friday, Saturday, and Sunday.

*Visiting Room Photos also include Federal Holidays*

The areas that are designated for the inmate general population photographs are the gymnasium area at

the AUSP.
25

Photo tickets may be purchased at the Commissary during normal sales periods. Inmates are allowed to 

purchase and have in their possession no more than 10 photo tickets.

Any photo that is deemed disruptive or inappropriate will be confiscated with no refund or retake photo

tickets issued. Disruptive or inappropriate photos are, but not limited: gang related material, displaying of

tattoos, inappropriate dress, or lack of.

Recreation Areas and Hours

Gymnasium: 6:00 a.m. to 10:45 a.m.

 11:00 a.m. to 3:30 p.m.

 4:30 p.m. to 8:30 p.m.

North Compound (Outside Recreation): Staff has the right away for movement on the north compound.

 6:00 a.m. to 10:45 a.m.

 11:00 a.m. to 3:30 p.m.

 4:30 p.m. to 8:30 p.m.

Weekends and Holidays (both areas):

 6:00 a.m. to 9:45 a.m.

 10:30 a.m. to 3:30 p.m.

 4:30 p.m. to 8:30 p.m.

Recreation and Zimmer

The Zimmer Amendment was passed in 1996. The amendment does not allow for the BOP to use

appropriated and non-appropriated funds to provide amenities or personal comforts in the Federal

Prison System. Specifically, institutions activated prior to 1996 through attrition, will conform to the

law. The main sections of Zimmer address: (1) viewing of R, X, or NC-17 movies; (2) instruction or

training for boxing, wrestling, judo, karate or other martial arts or any body building or weightlifting

equipment; and (3) electronic or electric instruments.

Consequences for Rules Violation in Recreation

Inmates are strongly encouraged to participate in recreation activities. However, when inmate

behavior violates established rules, consequences may include an incident report and/or suspensions 

from programs.

RELIGIOUS SERVICES

The Religious Services Department provides pastoral care and religious accommodation to individual

and group religious beliefs and practices in accordance with the law, federal regulations and BOP

policy. Chaplains also offer pastoral counseling, spiritual direction, support, and crisis intervention.

Chaplains oversee the religious diet program, ceremonial religious meals and religious holiday

observances.

Inmates are encouraged to read Institutional Supplement TOM 5360.09, Religious Beliefs and 

Practices, for more information.
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Emergency Notification

You are encouraged to train your family to provide complete information to the institution in case of

a family emergency. Incomplete information delays third-party verification, which delays

notification you receive from staff.

Complete information includes, but is not limited to, the caller’s name, address, telephone, the

affected person’s name, actual location and contact information, and the name and contact for an

independent third-party who can verify. At Thomson, pastoral calls are placed via the Inmate

Telephone System (ITS) unless you are documented as indigent.

Faith-Based Re-Entry Programs (FBRE)

New programs are offered year-round as volunteers are recruited. Some programs qualify for Release

Preparation Planning (RPP) credit; others qualify for Life Threshold credit. Life Threshold is the

Agency’s primary FBRE program. Program offerings are posted in the housing units and on 

Trulincs.

Life Connection Program: Information regarding this faith-based pre-release program is available in the 

Religious Event Planning Binder, located in the Chapel for inmate review. A video introducing Life 

Connections will be presented after this orientation. Inmates are encouraged to speak with a Chaplain 

about the program afterward. A three-part orientation workbook may be provided after an interview with 

the chaplain. Note the selection criteria for applicants to Life Connections below, and ask a Chaplain for 

more information.

Program Selection Criteria:

• You must apply for the program voluntarily (BP-A741) within 24 to 36 months of projected release 

date. The length of time remaining on the sentence is not a consideration for high security or 

female inmates who have at least 30 months remaining before release. Those with shorter 

sentences have priority.

• You must not have a written deportation order.

• You must receive a recommendation from relevant components (Unit Team, Associate Warden,

and Chaplaincy Team) (BP-A742).

• You will be approved by the sending institution’s Warden (BP-A742).

• You will not be in FRP refuse status.

• You are meeting or have met GED obligations.

• You have met ESL obligations.

• You are willing to have the LCP site designated for them.

• You will participate in a three-session orientation.

Religious Event Participation

Sign up on a monthly basis using the paper forms supplied in the chapel program event binder.

Electronic requests may also be sent. However, callouts will be keyed once per month; late requests

may not be honored. An annual list of events and deadlines for application is posted on Trulincs, as

are program schedules and flyers.

Religious Personal Property

See Institution Supplement TOM 5360.09B, Religious Beliefs and Practices.
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PSYCHOLOGY SERVICES

Psychology Services departments in all BOP institutions offer mental health care and counseling 

to inmates. This care may include screening, assessment and treatment of mental health or drug

abuse problems, individual and/or group counseling, psycho-educational classes, self-help and

supportive services, or referral to Health Services for medical treatment of a mental illness.

If you are new to the BOP, or if you have previously identified mental health or drug abuse programming 

needs, you will be scheduled for an interview with Psychology Services staff. The purpose of this 

interview is to review your history and identify your programming needs. A Psychologist may make 

recommendations to support your successful adjustment to prison and prepare you for your eventual 

release. We encourage you to participate actively in this process.

This interview is an ideal time for you to share your interest in specific services, such as drug abuse 

treatment or mental health counseling.

The Psychology Services department at this institution is currently staffed by a Chief Psychologist and 

Drug Abuse Program Coordinator. The department’s offices are located in health services and group 

counseling is offered in the education area. There are a number of ways to contact Psychology Services at 

this institution.

You may:

• Submit an electronic Cop-out to TOM/InmatetoPsychologySvcs.

• Submit an Inmate Request to a Staff Member (a “Cop-out”) to Psychology Services.

• Speak with a Psychology Services staff member during mainline or as they make rounds in your

unit.

• Or in the case of a crisis situation, notify your Unit Officer, Unit Team, or any other BOP staff 

member of your urgent need to speak with Psychology Services.

Suicide Prevention

Incarceration can be a difficult experience. At times, you may feel discouraged, frustrated, and helpless. It 

is not uncommon for people to experience depression while in jail or prison, especially if they are newly 

incarcerated, serving a long sentence, experiencing family problems, struggling to get along with other 

inmates, or receiving bad news. Over time, most inmates successfully adapt to incarceration and find 

ways to use their time productively and meaningfully. However, some inmates continue to struggle with 

the pressures of incarceration and become overwhelmed by a sense of hopelessness. If you feel a sense of 

hopelessness or begin thinking about suicide, talk to a staff member. Help is available and actively 

seeking help is a sign of your strength and determination to prevail. If you feel you are in imminent 

danger of harming yourself or someone else, you should contact a staff member immediately.

In addition, if you suspect another inmate is contemplating suicide, please notify a staff member. Staff do 

not always see everything inmates see. Most suicidal individuals display some warning signs of their 

intentions. PLEASE alert a staff member right away if you suspect a fellow inmate is considering suicide.

The most effective way to prevent another person from taking his or her life is to recognize the factors that 

put people at risk for suicide take warning signs seriously and know how to respond. 

The warning signs of suicide may include:

• Threatening to hurt or kill oneself or talking about wanting to hurt or kill oneself.

• Feeling hopeless.
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• Feeling rage or uncontrolled anger or seeking revenge.

• Increased alcohol or drug use.

• Withdrawing from friends, family, associates.

• Experiencing dramatic mood changes.

• Feeling anxious or agitated, being unable to sleep, or sleeping all the time.

• Seeing no reason for living or having no sense of purpose.

If your friend, cellmate, coworker, or associate is exhibiting these signs, start by telling the person you are 

concerned and give him/her examples of what you see that worries you.

Listen and encourage the person to seek help. If they are hesitant, offer to go with them to speak to a staff 

member. 

If you are not confident they will seek help, notify a staff member yourself. Seeking help for a person in 

distress is not “snitching”; it is showing concern for the welfare of a fellow human being. If you report 

your concerns to staff, you can rest easy knowing you did everything within your power to assist the 

individual.

Drug Abuse Programs

Drug abuse programming is available in all BOP institutions. The BOP offers a drug education course as 

well as non-residential treatment options for inmates who have abused alcohol and/or drugs. Contact the 

Drug Abuse Program Coordinator for more information.

Drug Abuse Education Course

The Drug Abuse Education Course is not drug treatment. The purpose of the course is to encourage you to 

review the consequences of your choice to have drugs in your life, to look at the relationship between drug 

use and crime, and to begin to think about how different your life could be without drugs. Looking at your 

drug involvement in this way may motivate you to ask for drug abuse treatment. If your pre-sentence 

report documents a prolonged history of drug use, evidence that alcohol or drug use contributed to the 

commission of your offense, a judicial recommendation for treatment, or a violation of community 

supervision as a result of alcohol or drug use, you are required to take the Drug Abuse Education Course. 

Failing to take this required course will result in your ineligibility for performance pay above maintenance 

pay level, as well as ineligibility for bonus or vacation pay. You will also not be eligible for a Federal 

Prison Industries work program assignment.

The Drug Abuse Education Course is available in every BOP institution. If you are required to complete 

the course, your name will automatically be placed on the waiting list for the course. When it is time for 

you to complete the course, Psychology Services staff will contact you. If you would like to enroll in the 

course, but are not required to participate, you may submit an Inmate Request to a Staff Member (a “CopOut”) in order to place your name on the waiting list for the course.

Nonresidential Drug Abuse Treatment

Nonresidential Drug Abuse Treatment is also available in every Bureau institution. Nonresidential Drug 

Abuse Treatment has been developed to provide the flexibility necessary to meet each individual’s 

treatment needs, and more specifically for:

• Inmates with a relatively minor or low-level drug abuse problem.

• Inmates with a drug use disorder who do not have sufficient time to complete the intensive 

Residential Drug Abuse Treatment Program (RDAP).

• Inmates with longer sentences who are in need of treatment and are awaiting placement in the

RDAP.
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• Inmates with a drug use history who chose not to participate in the RDAP, but want to prepare 

for staying sober in the community.

• Inmates who completed the unit-based portion of the RDAP and are required to continue

treatment until their transfer to a Residential Reentry Center (halfway house).

Program completion awards are only available for those who complete the program. If you are interested, 

ask the institution’s drug abuse treatment staff for more information on these awards.

Residential Drug Abuse Treatment

The Residential Drug Abuse Program (RDAP) provides intensive drug abuse treatment to inmates 

diagnosed with a drug use disorder. 

Inmates in the residential program are housed together in a treatment unit that is set apart from the

general population. Treatment is provided for a minimum 9 months; however, your time in the

program depends on your progress in treatment.

To apply for the RDAP you must send an Inmate Request to a Staff Member (a “Cop-Out”) to obtain

an interview for the program. First, staff will screen your pre-sentence report to determine if there is

any documentation indicating that you have a pattern of drug abuse or dependence. If so, you will be

referred to the Drug Abuse Program Coordinator for an interview to determine if you meet the diagnostic

criteria for a substance use disorder.

Inmates who are diagnosed with a drug use disorder are qualified for the RDAP and are admitted to the

program based on their nearness to release, as mandated by federal statute. You must have enough time

left to serve on your sentence to complete the unit-based component and the community transition

component of the program. Follow-up Treatment, as described earlier, is provided to inmates after they

complete the unit-based component and before they transfer to a residential reentry center.

The RDAP is operated as a modified therapeutic community where inmates are expected to model

the pro-social behaviors expected in a community. This means RDAP participants are role models to

other inmates. Therefore, they are to demonstrate honesty, to relate positively with their peers, and to

fully participate in all treatment activities in the unit. The RDAP is a half-day program, with the rest

of the day devoted to work, school, and other self-improvement activities. RDAP is available in 76 BOP

institutions. RDAP is not available at AUSP Thomson.

If you are interested in volunteering for the RDAP and would like to know if you are eligible for the

program, contact the institution’s Drug Abuse Program Coordinator. You may apply for the program

at any time during your incarceration, but your interview, like program admittance, will be based on

your proximity to release. Ordinarily inmates are interviewed 42-24 months from release depending on 

the facility’s security level and waiting list for the RDAP.

Early Release

The Violent Crime Control and Law Enforcement Act of 1994 allows the BOP to grant a non- violent

inmate up to 1 year off his or her term of imprisonment for successful completion of the residential

drug abuse treatment program (Title 18 U.S.C. § 3621(e)(2)).

For more information, talk to an institution Drug Abuse Treatment Program Coordinator.

Community Transition Drug Abuse Treatment

To successfully complete the RDAP, inmates are required to participate in the Community

Transition Drug Abuse Treatment component of the program.
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The BOP ensures that inmates receive continued treatment when transferred to a Residential Reentry

Center (RRC) or to home confinement.

The RRC is structured to help you adjust to life in the community and find suitable post-release

employment. RRCs provide a structured, supervised environment and support job placement,

counseling, and other services. Within the structure of the RRC, RDAP participants continue their

drug abuse treatment, with a community-based treatment provider. The BOP contracts with this

provider to deliver treatment services in the community. Inmates must continue to participate in 

transition drug abuse treatment to earn any benefit associated with successful completion of the RDAP,

e.g., early release.

In addition to these drug abuse programs, drug abuse treatment services may also be provided within

the context of other specialized treatment programs with the BOP, such as the Resolve Program and 

the Challenge Program.

Specialized Mental Health Programs

The BOP also has several residential mental health programs designed to help inmates with severe

emotional, cognitive, and behavioral problems. These programs are indicated for inmates who are

having difficulty functioning in a mainline institution due to a psychological disorder. They are

designed to improve the day to day functioning of inmates with the goal of helping them return to a

mainline institution or preventing the need for hospitalization. Psychology Services has additional

information about these programs and can make recommendations for participation.

The Sex Offender Management Program

The BOP offers sex offender treatment programs at our Sex Offender Management Program

(SOMP) institutions. SOMP institutions have a higher proportion of sex offenders in their general

population. Having a larger number of sex offenders at SOMP institutions ensures that treatment

volunteers feel safe about participating in programming.

The BOP’s sex offender treatment programs are stratified into two program levels:

1.) The Residential Sex Offender Treatment Program

The Residential Sex Offender Treatment Program (SOTP-R) is a high intensity program

designed for high- risk sexual offenders - ordinarily inmates with multiple sex offenses, or

a history of contact sexual offenders. The SOTP-R is offered at the Federal Medical Center

(FMC) in Devens, Massachusetts and at USP Marion in Illinois.

2.) The Non-residential Sex Offender Treatment Program

The Non-residential Sex Offender Treatment Program (SOTP-NR) is a moderate intensity

program designed for low to moderate risk sexual offenders. Many of the inmates in the SOTPNR are first-time offenders serving a sentence for an Internet sex crime. All SOMP institutions

offer the SOTP-NR.

When you volunteer for treatment, BOP staff will determine whether the Residential or Nonresidential Treatment Program is appropriate for you based on your offense history.

If eligible for treatment, you will be transferred to a SOMP institution based on your treatment needs

and security level.

If you are interested in receiving sex offender treatment and would like to know if you are eligible

for the program, contact Psychology Services.
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You may apply at any point in your sentence. However, inmates ordinarily enter treatment when they

have between 24 to 42 months remaining on their sentence. If you are at the beginning of your

sentence or have more than 48 months remaining on your sentence, you may want to wait before

applying for the program.

Confidentiality

Security needs and the nature of a prison environment affect mental health care in a variety of ways.

Confidentiality is an important component of the therapeutic relationship. However, in a prison

environment, confidentiality must be weighed against institutional needs of safety and security.

Mental health providers in the institution not only serve inmates, they also serve the institution and the 

public at large.

In the community, certain situations require mental health providers to violate client

confidentiality. For example, many states mandate reporting of child or elder abuse.

Providers also must notify authorities if a client threatens suicide or serious harm to others.

Similarly, prison mental health providers violate confidentiality when an inmate is at risk of serious harm 

to themselves or others, such as when an inmate presents a clear and present risk of escape or when an

inmate is responsible for the creation of disorder within a facility.

Confidentiality may also be limited when prison mental health providers share information on a needto-know basis with prison officials or other federal law enforcement entities. For example, before you

are transferred to a RRC, mental health providers must communicate your mental health needs to

your Unit Team.

If you tell a staff member that you are going to harm or kill yourself or someone else, or engage in a

behavior that jeopardizes the safety or security of the institution, confidentiality will be breached

and the appropriate individuals will be notified on a need-to-know basis only. Simply put, there is no

guarantee of confidentiality in the prison setting. However, you can rely on the professional judgment

of Psychology Services staff who conscientiously balance your confidentiality and the safety and

security of the institution. Information that does not impact the safety and security of the institution,

inmates, and staff, will not be shared. While these limitations on confidentiality may initially deter you

from seeking treatment, the BOP assures you the vast majority of inmates who receive psychological

services are comfortable with the decisions staff make with regard to their confidentiality. If you have

additional questions about confidentiality, be certain to discuss your concerns with Psychology Services 

staff.

Escorted Trips

Escorted trips provide approved inmates with staff escorted trips into the community for such

purposes as receiving medical treatment not otherwise available, for visiting a critically ill member

of the inmate’s immediate family, or for participating in programs or work related functions.

Additionally, bedside visits and funeral trips may be authorized for inmates with custody levels

below maximum. All expenses will be borne by the inmate, except for the first eight hours of each day

that the employee is on duty. There are occasions based on a determination that the perceived danger to

BOP staff during the proposed visit is too great, or the security concerns about the individual inmate

outweigh the need to visit the community.

Furloughs

A furlough is an authorized absence from an institution by an inmate who is not under the escort of a

staff member, a U.S. Marshal, other federal or state agent.
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Furloughs are a privilege, not a right, and are only granted when clearly in the public interest and for the

furtherance of a legitimate correctional goal.

An inmate who meets the eligibility requirements may submit an application for furlough (form BPS291.052) to staff for approval.

Central Inmate Monitoring System

The Central Inmate Monitoring System (CIMS) is a method for the Agency to monitor and control

the transfer, temporary release, and participation in community activities of inmates who pose special

management considerations. Designation as a CIMS case does not, in and of itself, prevent an inmate

from participating in community activities. All inmates who are designated as CIMS cases will be

notified by their Case Manager.

Marriages

If an inmate wishes to be married while incarcerated, the Warden may authorize him to do so under

certain conditions. All expenses of the marriage will be paid by the inmate.

If an inmate requests permission to marry he must:

• Have a letter from the intended spouse which verifies their intention to marry.

• Demonstrate legal eligibility to marry.

• Be mentally competent.

• The marriage must not present a security risk to the institution.

Marriage procedures are detailed in the local Institution Supplement TOM 5326.05 (Marriages of

Inmates).

Barber Shop

You are expected to keep your hair neat and clean. You may not wear an artificial hairpiece. Mustaches 

and beards are permitted.

The Barber Shop is open 5:00 p.m. – 8:00 p.m. on the following days: 

• Monday (A1)

• Tuesday (A2)

• Wednesday (A3)

• Thursday (A4)

• Friday (SHU)

The Barber Shop is closed during all official counts. There will be no hair cutting anywhere other than the 

Barber Shop.

The Barber Shop is located in its designated area in A-Unit.

MEDICAL SERVICES

The BOP inmate health care delivery system includes local ambulatory clinics as well as major

medical centers. Emergency medical care is available 24 hours a day in all BOP facilities. BOP clinical

staff typically covers the day and evening shifts and community emergency personnel meet

emergency needs when BOP clinical staff is not on-site.
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The Health Services Unit at AUSP Thomson functions as an ambulatory outpatient clinic. The

Medical Staff consists of physicians, mid-level practitioners and medical and administrative 

ancillary support staff.

Health Services staff are available seven days per week. 

Regular hours of operation are 6:00 a.m. to 6:00 p.m.

To obtain after hours emergency services, notify a staff member of your emergency immediately.

Emergency medical care may be administered if an injury or illness requires emergency treatment.

Medical Sick Call Procedures

Inmates may request medical care for a condition requiring immediate attention through sick call, by

signing up in the Health Services Unit between 7:00 a.m. and 7:20 a.m. on Monday, Tuesday,

Thursday, or Friday of each week. Inmates must be in the proper uniform and must show their

assigned commissary ID card in order to be seen.

• Your medical complaint will be evaluated, triaged and scheduled accordingly.

• Medical complaints identified as emergencies will be a priority.

• Inmates will be encouraged by the healthcare provider to manage their complaints with overthe-counter medications.

• Failure to report for a scheduled call-out appointment may result in an incident report.

• If an inmate is late for a scheduled call-out appointment, for reasons other than an

institutional operation, the appointment may be canceled, requiring the inmate to sign up for

sick call to be evaluated.

Inmates will not be permitted in the Health Services Unit without an appointment or call-out. Inmates

reporting to medical without a call-out or noted appointment are considered as being out of bounds, 

unless accompanied by a staff escort. An incident report may be written.

Emergency Medical Treatment

A healthcare provider is available during normal working hours. Should you become ill or injured

after sick call, you must notify any staff member. The healthcare provider will arrange for the most

appropriate time for you to be seen in the clinic. Once your emergency status has been evaluated, you

will either be treated "as an emergency" or referred to sick call for treatment in accordance with the

triage protocol. At no time will an inmate report to Health Services without the approval of a medical

staff member.

Notice to Inmates - Inmate Copayment Program

Pursuant to the Federal Prisoner Health Care Copayment Act (FHCCA) of 2000 (P.L. 106-294, 18

U.S.C. 4048), the Federal Bureau of Prisons and AUSP Thomson provide notice of the Inmate

Copayment Program for health care, effective October 3, 2005.

A. Application

The Inmate Copayment Program applies to anyone in an institution under BOP jurisdiction

and anyone who has been charged with, or convicted of, an offense against the United States,

except inmates in an inpatient status at a Medical Referral Center (MRC). All inmates in

an outpatient status at an MRC, and inmates assigned to the general population at these

facilities, are subject to copay fees.
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B. Health Care Visits with a Fee

You must pay a fee of $2.00 for health care services, charged to your Inmate Commissary

Account, per health care visit, if you receive health care services in connection with a health care 

visit that you requested, except for services described in section C at the end of this handbook.

These requested visits include sick call and after-hours requests to see a health care provider.

If you ask a non-medical staff member to contact medical staff to request a medical evaluation on your

behalf for a health service not listed in section C at the end of this handbook, you will be charged a

$2.00 co-pay fee for that visit.

You must pay a fee of $2.00 for health care services, charged to your Inmate Commissary

Account, per health care visit, if you are found responsible through the Discipline Hearing Process

to have injured an inmate who, as a result of the injury, requires a health care visit.

C. Health Care Visits with no Fee:

A co-payment will not be charged for:

• Health care services based on health care staff referrals.

• Heath care staff follow up treatment.

• Preventive health care services.

• Emergency services.

• Diagnosis or treatment of chronic infectious diseases.

• Mental health care.

• Substance abuse treatment.

If a health care provider orders or approves any of the following:

• Blood pressure monitoring.

• Glucose monitoring.

• Insulin injections.

• Chronic care clinics.

• TB testing.

• Vaccinations.

• Wound care.

• Patient education.

Your health care provider will determine if the type of appointment scheduled is subject to a copay

fee.

D. Inmates without Funds:

An inmate without funds (indigent inmate) is defined as an inmate who has not had a Trust

Fund account balance of $6.00 for the past 30 days. You will not be charged a healthcare 

service fee if you are considered indigent and unable to pay the fee. Health care services will 

never be denied due to insufficient funds. However, the Warden may impose restrictions on an

inmate to prevent abuse of this provision.

Example: An inmate shows a pattern of depleting his or her Commissary funds before requesting health

care services.
35

If an inmate is NOT indigent, but does not have sufficient funds to make the copay fee on the date of

the appointment, a debt will be established by TRUFACS and the amount will be deducted as

funds are deposited into the inmate’s Commissary Account.

Medication Line (Pill Line)

Should you require medication to be dispensed at specific times; this will be arranged with

Medical staff and Pharmacy Services. Certain medications are dispensed one dose at a time.

If you are prescribed such medication, you will be instructed to report to the Health Services Unit 

Pharmacy at the appropriate times to receive your medication.

*Pill line times may vary depending upon staffing and delayed counts.

*Controlled medications are dispensed at the pharmacy "pill line" during specified time periods. These 

times include:

Monday - Friday

6:30 a.m. to 6:45 a.m. Pill & Insulin 

Line

7:00 a.m. to 7:20 a.m. Sick Call Only (Except 

Wednesday)

11:15 a.m. to 12:00 p.m. Pill Pick-Ups

4:30 p.m. to 4:50 p.m. Pill & Insulin Line

Saturday, Sunday & Holidays

6:30 a.m. to 6:45 a.m. Pill & Insulin 

Line

7:00 a.m. to 7:20 a.m. Sick Call Only

No Pill-Pick-Ups

4:30 p.m. to 4:50 p.m. Pill & Insulin Line

Over-the-Counter-Medication (OTC)

A variety of OTC medication is available in the commissary for purchase unless the inmate meets

the criteria for indigent status. Indigent inmates may submit a Pharmacy OTC Medication Request form

to the Pharmacy to obtain OTC medications.

Eyeglasses

You may request a vision screen by signing up through sick-call procedures. You will be assessed

by a healthcare provider to discuss your concern and scheduled accordingly. An eye examination may

be ordered by your healthcare provider based on need. If, after examination by the Optometrist, it is

determined you require prescription eyewear , a pair of standard issue eyeglasses will be provided.

Inmates may retain their eyeglasses at admission if there are no security concerns; however the BOP

will not repair personal glasses. Glasses will not be allowed to be sent from home. The BOP will furnish

prescription eyeglasses with a current prescription in the medical file. You are entitled to one pair of

eyeglasses per year. If you misplace or damage the eyeglasses within the one-year period, a $20.00 fee

will be imposed for replacement.

Contact Lenses

Contact lenses may be prescribed only when, in the clinical judgment of the optometrist with the

concurrence of the Clinical Director and Health Services Administrator (HSA), an eye-refractive error is

best treated with contact lenses. Inmates arriving at AUSP Thomson with contact lenses not previously

approved by a BOP provider will be allowed to retain them pending further eye examination by the

BOP optometrist. If not medically necessary, the inmate will be prescribed eyeglasses and the contact

lenses will be mailed home once the eyeglasses are received.

A & O Physical Examination

If you are newly committed to the Bureau of Prisons, you will receive a complete physical

examination within 14 calendar days of your arrival to the institution. 
36

This examination includes a complete physical, various screening tests and immunizations.

Inmates transferring from other federal institutions will have their medical record reviewed for any

required medical testing or examinations.

HIV and Hepatitis C testing will be offered to each newly committed inmate upon arrival. BOP

policy requires you to sign a refusal if you decline to be tested for HIV.

Inmates who have a chronic medical condition and are enrolled in a Chronic Care Clinic will be

assessed by the Physician within 14 days of arrival for a re-evaluation of your medical condition and

medication needs.

You may request, through an Inmate Request to Staff Member form, a complete physical examination

similar to the new commitment examination every two years or yearly if you are over 50 years old.

If you are being released from the Bureau of Prisons, you may receive a physical examination, on

request, if you have not received one in the last year. You should send your request at least two

months before your scheduled release date to allow time for the appointment to be scheduled.

Preventative Health Care

The Preventative Health Care Clinic is being offered to inmates to promote healthy living: prevent

disease, provide screening for infectious diseases, cancer and chronic diseases and to update

immunizations. If you are interested in participating in the clinic, you may request a Preventative

Health Care appointment by submitting your request to Health Services via an Inmate Request to 

Staff form.

Testing for Communicable Diseases

There are several diseases which can potentially be spread in a prison environment. Three of the more

serious diseases are Human Immunodeficiency Virus (HIV) which causes AIDS, Hepatitis B and C and

Tuberculosis (TB).

The viruses that cause chronic infection, such as HIV and Hepatitis B and C can only be passed from

an infected person to another by providing a means for a small quantity of their blood or semen to 

come into contact with your blood stream.

This means that it is likely you will develop one of these diseases if you participate in high-risk

behaviors with an infected person.

This high-risk activity includes sexual contact, sharing needles, syringes, or other drug paraphernalia,

tattooing and body piercing.

Inmates may request a screening for infectious diseases, whether or not you have been involved in

high-risk behavior at any time, through an Inmate Request to Staff Member form or during a clinical

encounter with a medical provider.

Tuberculosis is usually spread through the air when inhaling the mist from someone with the disease

who has sneezed or coughed. We test each inmate arriving at the institution for this disease. If you

think you may have been exposed to someone in the past with tuberculosis, you should inform us.

DENTAL SERVICES

Dental services for routine care and emergency are available.
37

ACCESS TO CARE

If you require/request dental care, you may do so by submitting a cop-out (Inmate Request to Staff Form 

BP-A0148), or by submitting an e-mail via TRULINCS (TOM/InmateToDental@bop.gov).

DENTAL SICK CALL

Dental sick call is available Monday, Tuesday, Thursday, and Friday 7:00 a.m. to 7:20 a.m. 

Inmates requiring dental care will report to Health Services sick call, submit a cop-out (Inmate Request to 

Staff Form BP-A0148), or by submitting an e-mail via TRULINCS (TOM/InmateToDental@bop.gov).

Inmates need to report to Health Services waiting area, sign-in, and be seated. You will be processed 

accordingly. Co-pay is applied at the time of assessment. Inmates must be in the proper uniform, and

show their assigned commissary ID card in order to be seen.

If an inmate is late for a scheduled call-out appointment, or does not report for a scheduled call-out

for reasons other than an institutional operation, the appointment will be canceled and documented as 

“complete due to patient no show.” The inmate will then need to sign up for sick call to be seen. If an 

inmate leaves before being seen, the sick call sign up will be voided, and they must sign up for sick call

again at later date. 

AFTER HOURS DENTAL EMERGENCY

Report to any staff member, and they will contact Medical/Dental Services.

ROUTINE CARE

All permanently designated inmates are eligible to sign up for routine care. Depending on the treatment 

plan and eligibility, Dental routine care may include an exam with the necessary radiograph, restoration 

(filling), extraction and/or other treatment.

Dental routine care is elective and the patient must sign up for the routine care list.

Inmates currently housed in the Special Housing Unit (SHU) are eligible for routine care after 12 months. 

Dental call-outs will be posted in the housing units, as well as sent via TRULINCS e-mail from Dental 

Services. E-mail call-outs will be sent the day before the appointment. Monday call-outs sent by e-mail 

will be posted on the previous Friday.

If an inmate is late for a scheduled appointment, or does not report for a call-out, for reasons other

than an institutional operation, the appointment will be canceled and considered an unexcused absence. 

Any inmate on the Routine Care list will be removed from list after 2 consecutive unexcused absences 

(Program Statement 6400.03).

Acceptable excused absences:

• A staff member contacts Dental Services requesting an inmate be excused.

• A conflict with an inmate visit is confirmed in Sentry.

All other absences will be recognized as “unexcused” unless authorized by Dental staff prior to the 

scheduled appointment. 

Dental Services does not have an automatic recall for dental cleaning. If you wish to have a dental 

cleaning, please submit a request by electronic message (e-mail), or by cop-out no sooner than 9 months 

after your last cleaning.
38

DENTAL APPLIANCES

All dental appliances (including, but not limited to mouth guard, dentures, retainers), regardless of origin 

(BOP, State, outside), needs to be recorded in the BOP charting system as “dental appliances”. 

Inmates with multiple sets of dental appliances will only be allowed to keep one set. The remaining set(s)

can be sent home at the patient’s expense, or they will be discarded.

Administrative Concerns/Grievances

You may seek a review of issues related to health service fees through the Bureau’s Administrative 

Remedy Program (see 28 CFR part 542).

If you have concerns or questions of an administrative nature concerning Health Services, you may

address them, in writing via an Inmate Request to Staff Member (cop-out), or discuss them with the

HSA or designee during mainline.

If you are unable to resolve your issue, you may pursue your complaint through the Formal

Administrative Remedy process. You have a right to necessary medical and dental care. However, if a

treatment and/or care plan has been recommended, you may choose to refuse the treatment. You will

be expected to sign a refusal form which will be placed in your medical record.

Living Wills

Inmates are entitled to a Living Will, otherwise known as an Advance Directive. This is a legal

document by which a patient expresses his/her health care wishes in the event of a terminal or

irreversible condition, during which that individual is no longer able to communicate such wishes

to the health care provider due to incapacitation.

If you want to have a Living Will, the criteria and procedures are as follows:

1. Obtain a copy of the Illinois statue pertaining to Living Wills.

2. Contact family and/or legal counsel to have the document prepared.

3. When the inmate has received a copy of the legal final document, he must make an

appointment with the Clinical Director for a review of the document and discussion of his legal

request. A copy will be placed in the inmate’s medical record.

At no time will any staff member assist an inmate in preparing a Living Will. If an inmate has

questions concerning a Living Will, he will be directed to the Health Services Administrator.

In the absence of a Living Will or Advanced Directive, the Bureau of Prisons will ensure lifesustaining measures such as Cardiopulmonary Resuscitation, ventilators and other life support

mechanics are provided.

Removal from life support will require court action either by the Bureau of Prisons or the

affected inmate’s family.

Patient’s Rights and Responsibilities

See Attachment A.

MAIL ROOM, RECEIVING AND DISCHARGE (R&D) AND RECORDS OFFICE

The Correctional Systems Department (CSD) consists of the Mail Room, Receiving and Discharge, and

the Records Office which is located in D-Unit.
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CSD Open House Hours

Tuesday and Thursday (except holidays) 11:00 a.m. – 11:30 a.m.

Subject to change based on day of bus, work call hours

CMC/SCSS mainline during noon-meal

Mail Operations

Outgoing mail at the AUSP may not be sealed. All outgoing inmate mail will be picked up

Monday through Friday and delivered to the Mail Room for processing. You must print your full 

name, register number and the institution's return address on all outgoing mail as follows: NO 

ABREVIATIONS

Committed Name/Register Number

Administrative United States Penitentiary Thomson

Post Office Box 1002

Thomson, Illinois 61285

If this information is not on your letters, they will be returned to you. All incoming mail for the inmate

population must be received through the United States Post Office. This includes all letters, mail and 

packages. You are not allowed to correspond with inmates confined at other federal institutions without

prior written approval by the Unit Manager of each inmate at each facility.

Correspondence with inmates confined in non-federal institutions requires prior written approval by the 

Warden at each facility. Outgoing legal mail may be sealed but needs to be taken to the Case 

Management Coordinator at the afternoon meal Monday through Friday (except holidays).

Correspondence

In most cases, inmates are permitted to correspond with the public, family members and others without

prior approval. Outgoing mail from AUSP Thomson may be read and inspected by Correctional

Services staff. Inmates will be responsible for the contents of all of their letters. Correspondence

containing threats, extortion, etc., may result in prosecution for violation of federal laws.

Inmates may be placed on restricted correspondence status based on misconduct or as a result of

classification. The inmate is notified of this placement and has the opportunity to respond. Mail service

to inmates is ordinarily provided on a five-day schedule, Monday through Friday. Usually, weekend and

holiday mail services are not provided.

Incoming Correspondence

First class mail is distributed Monday through Friday (except holidays) by the evening watch

Correctional Officer in each living unit.

Legal and Special Mail will be distributed by Unit staff and opened in the presence of the inmate. Inmates

are asked to advise those writing to them to put the inmate’s registration number and Housing Unit on 

the envelope to aid the prompt delivery of mail.

All inmate packages must have prior authorization unless otherwise approved under BOP policy.

Incoming Publications

The BOP permits inmates to subscribe to and receive publications without prior approval as

described in Program Statement Incoming Publications 5266.11.
40

The term publication means a book, booklet, pamphlet, or similar document, or a single issue of a

magazine, periodical, newsletter, newspaper, plus such other materials addressed to a specific inmate,

such as advertising brochures, flyers, and catalogs. An inmate may only receive hard cover publications

and newspapers from the publisher, a book club, or a bookstore. At minimum and low security

institutions, an inmate may receive softcover publications (other than newspapers) from any source.

At medium, high, and administrative institutions, an inmate may receive softcover publications only

from the publisher, a book club, or a bookstore.

Special Mail

Special Mail is a category of correspondence sent to the following: President and Vice President of the 

United States, the U.S. Department of Justice (including the BOP), U.S. Attorneys Offices, Surgeon

General, U.S. Public Health Service, Secretary of the Army, Navy, or Air Force, U.S. Courts

(including U.S. Probation Officers), Members of the U.S. Congress, Embassies and Consulates,

Governors, State Attorneys General, Prosecuting Attorneys, Directors of State Departments of

Corrections, State Parole Commissioners, State Legislators, State Courts, State Probation Officers,

other federal and state law enforcement offices, attorneys, and representatives of the news media.

Special mail also includes correspondence received from the following: President and Vice

President of the United States, attorneys, Members of the U.S. Congress, Embassies and Consulates,

the U.S. Department of Justice (excluding the Bureau of Prisons but including U.S. Attorneys), other

federal law enforcement officers, State Attorneys General, Prosecuting Attorneys, Governors, U.S. 

Courts (including U.S. Probation Officers), and State Courts.

A designated staff member opens incoming Special Mail in the presence of the inmate. These items

will be checked for physical contraband, funds, and for qualification as Special Mail; the

correspondence will not be read or copied if the sender has adequately identified himself/herself on the

envelope and the front of the envelop clearly indicates that the correspondence is “Special Mail – Open

only in the presence of the inmate” or with similar language. Without adequate identification as

Special Mail, the staff may treat the mail as general correspondence. In this case, the mail may be

opened, read, and inspected.

Inmate Correspondence with Representatives of the News Media

An inmate may write, following Special Mail procedures, to representatives of the news media when

specified by name and title. The inmate may not receive compensation or anything of value for

correspondence with the news media. The inmate may not act as a reporter, publish under a byline, or

conduct a business or profession while in BOP custody.

Representatives of the news media may initiate correspondence with an inmate. Correspondence from a

representative of the news media will be opened, inspected for contraband, for qualification as media

correspondence, and for content which is likely to promote either illegal activity or conduct contrary to

BOP regulations.

Correspondence between Confined Inmates

An inmate may be permitted to correspond with an inmate confined in another penal or correctional

institution. This is permitted if the other inmate is either a member of the immediate family (mother,

father, sister, child, or spouse), or party in a current legal action (or a witness) in which both parties are

involved. The Unit Manager at each institution must approve the correspondence if both inmates are

housed in federal institutions.
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Rejection of Correspondence

The Warden may reject general correspondence sent by or to an inmate if it is determined to be

detrimental to the security, good order, or discipline of the institution, to the protection of the public,

or if it might facilitate criminal activity.

Notification of Rejection

The Associate Warden of Programs will give written notice to the sender concerning the rejection of

mail and the reasons for rejection. The sender of the rejected correspondence may appeal the rejection.

The inmate may also be notified of the rejection of correspondence and the reasons for it. The inmate

also has the right to appeal the rejection.

The Warden shall refer the appeal to a designated Officer other than the one who originally disapproved

the correspondence. Rejected correspondence ordinarily will be returned to the sender.

Change of Address/Forwarding of Mail

Mail Room staff will make available to an inmate who is being released or transferred a change of

address form. General correspondence (as opposed to special mail) will be forwarded to the new

address for 30 days. After 30 days, general correspondence is returned to sender with the notation

“Not at this address–return to sender.” Staff will use all practical means to forward special mail. After

30 days, the SENTRY address will be used to forward special mail.

Certified/Registered Mail

Inmates may use certified, registered, or insured mail services. Other mail services such as stamp 

collecting, express mail, cash on delivery (COD), and private carriers are not provided.

Telephones

Telephone privileges are a supplemental means of maintaining community and family ties.

Telephones are to be used for lawful purposes only.

Threats, extortion, etc. may result in prosecution. All inmate telephones are subject to monitoring and

recording. Inmates must contact a member of the Unit Team to arrange an unmonitored attorney

call.

While policy specifically allows inmates to make one call every three months, there is no specific

limit on the number of phone calls that an inmate may make. It is expected that each inmate will

handle his calls in such a manner that will allow the equal use of the phones by all inmates. Calls are

limited to fifteen (15) minutes in duration.

Each inmate is allowed 300 minutes of calling time per month, unless on telephone restriction.

Telephones will not be used to conduct a business.

Inmates are allowed to have thirty (30) approved numbers on their phone list. In order to use the system,

you will have to transfer funds from your commissary account to your individual telephone account.

There are telephones located in each housing unit for your use. No third party, credit card calls, 1-

800, 1-900, 1-888, or 1-976 can be made on these lines. Collect calls can also be made to pre-approved

telephone numbers.

Inmates will be given their SECRET PAC (nine digits) number by your Correctional Counselor. This

will allow you to place a call by first entering the telephone number followed by your nine- digit

PAC number. Giving or selling your PAC number will result in disciplinary action.
42

All calls are automatically terminated after fifteen (15) minutes. A waiting period may be

established between calls.

It is each inmate’s responsibility to maintain their PAC in a way to ensure no other inmate has access

to it. Inmates found to be sharing their telephone account with other inmates will result in disciplinary

action taken with all inmates involved. Third part telephone contact will also result in disciplinary

action. This could include, but is not limited to three way calls, call forwarding, the use of two or

more telephones to communicate, and/or ANY circumstance in which the party called establishes third 

party telephone contact.

LEGAL SERVICES

Legal Correspondence

Legal correspondence from attorneys will be treated as Special Mail if it is adequately marked.

The envelope must be marked with the attorney’s name and an indication that he/she is an

attorney and the front of the envelope must be marked as “Special Mail - open only in the

presence of the inmate” or with similar language clearly indicating the particular correspondence

qualifies as legal mail and the attorney is requesting the correspondence be opened only in the

inmate’s presence. It is the responsibility of the inmate to advise his/her attorney of these

requirements. If legal mail is not adequately marked, it may be opened as general correspondence.

Attorney Visits

Attorneys are encouraged to visit during regular visiting hours, by advance appointment. However,

visits from an attorney can be arranged at other times based on the circumstances of each case and the 

availability of staff.

Attorney visits will be subject to visual monitoring, but not audio monitoring. The Unit Team will make

arrangements for attorney visits.

Legal Material

During attorney visits, a reasonable amount of legal materials may be allowed in the visiting area,

with prior approval. Legal material may be transferred, but is subject to inspection for contraband.

Inmates are expected to handle the transfer of legal materials through the mail as often as possible.

Attorney Phone Calls

In order to make an unmonitored phone call with an attorney, the inmate must demonstrate to the Unit

Team the need, such as an imminent court deadline. Inmates are responsible for the expense of

unmonitored attorney telephone calls. When possible, it is preferred that inmates place an

unmonitored, collect legal call. Phone calls placed through the regular inmate phones are subject to 

monitoring.

Law Library

Inmates are afforded access to legal materials and an opportunity to prepare legal documents in the

Electronic Law Libraries (ELL). Resources are available for inmates to prepare legal material via Trust

Fund.

Notary Public

Unit staff will not be available to notarize your legal documents. If something needs to be notarized, 

inmates will be required to find an outside notary. You will then need to coordinate a Special Visit with 

your Unit Team. Inmates will also be responsible for all costs associated with the notary service. 
43

Copies of Legal Material

Inmates may copy material necessary for their research or legal matters. A copying machine is

available in the Education Department library for inmate use for a nominal fee. Individuals who have no

funds and who can demonstrate a clear need for particular copies may submit a written request for a

reasonable amount of free duplication through the Unit Team.

Federal Tort Claims

If the negligence of institution staff results in personal injury or property loss or damage to an inmate,

it can be the basis of a claim under the Federal Tort Claims Act. To file such a claim, inmates must

complete a Standard Form 95. Inmates may obtain this form by submitting an Inmate Request to Staff

Member through their Correctional Counselor.

Freedom of Information/Privacy Act of 1974

The Privacy Act of 1974 forbids the release of information from agency records without a written

request, or without the prior written consent of the individual to whom the record pertained,

except for specific instances. All formal requests for access to records about another person and/or

agency record other than those pertaining to themselves shall be processed through the Freedom of

Information Act (FOIA), 5 USC 552. Requests may be made in writing to:

FOIA Branch

Federal Bureau of Prisons

320 First St. N.W.

Washington, D.C. 20534.

Inmate Access to Central Files and Other Documents

An inmate may request to view his/her central file (minus the FOIA section) under the supervision of

his/her Case Manager by submitting a cop-out to the Unit Team.

An inmate does not need to submit a FOIA Act Request to the Director of the BOP unless the

information requested is in the FOIA Exempt section. Likewise, an inmate wishing to review his/her

medical file should send a request to Health Services.

An inmate can request access to the non-disclosable documents in his central file and medical file, or

other documents concerning himself that are not in his central file or medical file, by submitting a

Freedom of Information Act Request to the Director of the BOP, Attention: FOI Request.

A request on the behalf of an inmate by an attorney, for records concerning that inmate, will be

treated as a Privacy Act Request if the attorney has forwarded an inmate’s written consent to

disclose materials. If a document is deemed to contain information exempt from disclosure, any

reasonable part of the record will be provided to the attorney after the deletion of the exempt portions.

Executive Clemency

The BOP advises all inmates that the President of the United States is authorized under the

Constitution to grant executive clemency by pardon, commutation of sentence, or reprieve. A pardon

is an executive act of grace that is a symbol of forgiveness. It does not connote innocence nor does it

expunge the record of conviction. A pardon restores civil rights and facilitates the restoration of

professional and other licenses that may have been lost by reason of the conviction. Other forms of

executive clemency include commutation of sentence (reduction of sentence imposed after a

conviction), and a reprieve (the suspension of execution of a sentence for a period of time). Inmates

should contact their assigned Case Manager for additional information regarding this program.
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Commutation of Sentence

The BOP also advises inmates on commutation of sentences. Commutation of sentence is usually the last

chance to correct an injustice which has occurred in the criminal justice process.

Inmates applying for commutation of sentence must do so on form Petition for Commutation of

Sentence available from the assigned Unit Team. The rules governing these petitions are available

in the Law Library.

Pardon

A pardon may not be applied for until the expiration of at least five (5) years from the date of release

from confinement. In some cases involving crimes of a serious nature, such as violation of Narcotics

Laws, Gun Control Laws, Income Tax Laws, Perjury, and violation of public trust involving personal

dishonesty, fraud involving substantial sums of money, violations involving organized crime, or

crimes of a serious nature, a waiting period of seven years is usually required.

Compassionate Release/Reduction in Sentence

The Director of the Bureau of Prisons may motion an inmate’s sentencing court for Reduction In

Sentence (RIS) for an inmate presenting extraordinary and compelling circumstances. See 18 U.S.C. §

3582 and Program Statement 5050.49 Compassionate Release/Reduction in Sentence.

The BOP may consider both medical and non-medical circumstances. The BOP consults with the

U.S. Attorney’s Office that prosecuted the inmate and will notify any victims of the inmate’s current

offense.

If the RIS is granted, the judge will issue an order for the inmate’s release and he or she will then usually

begin serving the previously imposed term of supervised release.

If an inmate's RIS request is denied, the inmate will be provided a statement of reasons for the denial.

The inmate may appeal a denial through the Administrative Remedy Procedure. Denials by the General

Counsel or the Director are final agency decisions and are not appealable. Inmates who feel their

request is of an emergency nature (e.g., a terminal medical condition) may state as such in accordance

with the regulation. (See 28 CFR part 542, subpart B).

PROBLEM RESOLUTION

Administrative Remedy Process

The BOP emphasizes and encourages the resolution of complaints. The first step of the Administrative

Remedy process is to attempt an Informal Resolution, utilizing the appropriate Informal Resolution

form (See the Institution Supplement Administrative Remedy, TOM-1330.18).

When an informal resolution is not successful, an inmate can access the Administrative Remedy

Program. All Administrative Remedy forms may be obtained from your assigned Correctional

Counselor or Unit Team member.

If the issue cannot be informally resolved, a formal complaint may be filed with a Request for

Administrative Remedy (formerly BP-229), commonly referred to as a BP-9. The inmate may place a

single complaint or related issues on the form. If the form contains multiple unrelated issues, the 

submission will be rejected.

The inmate will return the completed BP-9 to the Correctional Counselor, who will deliver it to the

Administrative Remedy Coordinator (BP-9 will be rejected unless processed through staff).
45

The BP-9 complaint must be filed within twenty (20) calendar days from the date on which the basis

for the incident or complaint occurred, unless it was not feasible to file within that period of time, 

which should be documented in the complaint.

Institution staff has twenty (20) calendar days to act on the complaint and to provide a written response

to the inmate. This time limit for the response may be extended for an additional twenty (20) calendar

days. The inmate will be notified of the extension.

If the inmate is not satisfied with the Warden’s response to the BP-9, he may file an appeal to the

Regional Director. This appeal must be received in the Regional Office within twenty (20) calendar

days from the date of the BP-9 response.

The regional appeal is filed on a Regional Administrative Remedy Appeal (form BP-230),

commonly referred to as a BP-10, and must include the appropriate number of copies of the BP-9 form,

the Warden’s response, and any exhibits. The regional appeal must be answered within thirty (30)

calendar days, but the time limit may be extended an additional thirty (30) days. The inmate will be 

notified of the extension

If the inmate is not satisfied with the Regional Director’s response, he may appeal to the General

Counsel in the Central Office.

The national appeal must be made on the Central Office Administrative Remedy Appeal (form BP-231),

commonly referred to as a BP-11, and must have the appropriate number of copies of the BP-9, BP-10, 

both responses, and any exhibits.

The national appeal must be answered within forty (40) calendar days, but the time limit may be

extended an additional twenty (20) days. The inmate will be notified of the extension.

When filing a Request for Administrative Remedy or an Appeal (BP-9, BP-10, or BP-11), the form

should contain the following information:

• Statement of Facts

• Grounds for Relief

• Relief Requested

Sensitive Complaints

If an inmate believes a complaint is of a sensitive nature and he would be adversely affected if the 

complaint became known to the institution, he may file the complaint directly to the Regional Director.

The inmate must explain, in writing, the reason for not filing the complaint with the institution. If the

Regional Director agrees the complaint is sensitive, it shall be accepted and a response to the

complaint will be processed. If the Regional Director does not agree the complaint is sensitive, the

inmate will be advised in writing of that determination and the complaint will be returned. The inmate

may then pursue the matter by filing a BP-9 at the institution.

General Information

When a complaint is determined to be of an emergency and threatens the inmate’s immediate health

or welfare, the reply must be made as soon as possible, usually within seventy-two (72) hours from the 

receipt of the complaint. For detailed instructions see Program Statement 1330.18 Administrative Remedy

Program.
46

DISCIPLINARY PROCEDURES

Inappropriate sexual behavior towards staff and other inmates will not be tolerated.

Inappropriate sexual behavior is defined as verbal or physical conduct perceived as a sexual

proposal, act, or threat. Examples of inappropriate inmate sexual behavior include: displaying

sexually explicit materials; making sexually suggestive jokes, comments, proposals, and gestures; and

engaging in stalking, indecent exposure, masturbation, or physical contact.

Inmates who engage in this type of behavior will be disciplined and sanctioned accordingly, through

the inmate discipline process.

Discipline

The inmate discipline program helps ensure the safety, security, and orderly operation for all

inmates. Violations of BOP rules and regulations are handled by the Unit Discipline Committee (UDC)

and, for more serious violations, the Disciplinary Hearing Officer (DHO).

Upon arrival at an institution, inmates are advised of the rules and regulations and are provided with

copies of the Prohibited Acts and Available Sanctions, as well as local regulations.

Inmate Discipline Information

When a staff member witnesses or reasonably believes an inmate has committed a prohibited act, a staff

member will issue an incident report, a written copy of the charges against an inmate. The incident report

will ordinarily be delivered to the inmate within 24 hours of the time staff became aware of the

inmate’s involvement in the incident.

If the incident is referred for prosecution, the incident report is delivered by the end of the next work

day after it has been released for administrative processing. An informal resolution of the incident may

be attempted at any stage of the discipline process. If an informal resolution is accomplished, the

incident report will be removed from the inmate’s central file. Informal resolution is encouraged

for all violations in the Moderate and Low severity categories. Staff may suspend disciplinary

proceedings up to two calendar weeks while informal resolution is undertaken. If an informal

resolution is not accomplished, staff will reinstate the discipline process at the stage at which they

were suspended. Violations in the Greatest and High severity categories cannot be informally resolved

and must be forwarded to the DHO for final disposition.

Initial Hearing

Inmates will ordinarily be given an initial hearing within five (5) work days after the incident report

is issued, excluding the day it was issued, weekends, and holidays.

The Warden must approve, in writing, the any extension over five (5) days. The inmate is entitled

to be present at the initial hearing and may make statements and present documentary evidence. The

UDC must give its decision in writing to the inmate by the close of the next workday . The UDC may

make findings on Moderate and Low severity offenses.

The UDC will automatically refer Greatest and High severity offenses to the DHO for final

disposition.
47

Discipline Hearing Officer (DHO)

The Discipline Hearing Officer (DHO) conducts disciplinary hearings on all Greatest and High

severity prohibited acts and other violations referred by the UDC at the Moderate and Low

severity levels. The DHO may not hear any case not referred by the UDC. An inmate will be provided

with advance written notice of the charge(s) not less than 24 hours before the inmate’s appearance

before the DHO.

Inmates may waive this requirement. Inmates may appear before the DHO either in person or

electronically (for example, by video or telephone conferencing). The Warden provides a full-time

staff member to represent an inmate, if requested.

An inmate may make statements and present documentary evidence on his or her behalf. The inmate

may request witnesses appear at the DHO hearing to provide statements.

The DHO will call witnesses who have information directly relevant to the charge(s) and are reasonably

available.

The DHO will request a statement from all unavailable witnesses whose testimony is deemed

relevant. Inmates may not question a witness at the hearing; however, the staff representative and/or

the DHO will question the witness/witnesses. An inmate may submit a list of questions for the

witness/witnesses to the DHO if there is no staff representative.

An inmate has the right to be present throughout the DHO hearing, except during deliberations. The

inmate charged may be excluded during appearances of outside witnesses or when institution security

may be jeopardized.

The DHO may postpone or continue a hearing for good cause or disposition when the case does not

warrant DHO involvement, or may refer an incident report back for further investigation or review.

The DHO will give the inmate a written copy of the decision and disposition, ordinarily within 15 days

of the decision.

Appeals of Disciplinary Actions

Appeals of all disciplinary actions may be made through the Administrative Remedy Program. The

initial reviewing official for the UDC is the Warden.

The decision of the DHO is final and subject to review only by the Regional Director through the

Administrative Remedy program. Appeals are made to the Regional Director (BP-230) and the General

Counsel (BP-231). On appeal, the reviewing authority (Warden, Regional Director, or General

Counsel) considers:

• Whether the UDC or DHO substantially complied with regulations on inmate discipline.

• Whether the UDC or DHO based its decision on facts. If there is conflicting evidence,

whether the decision was based on the greater weight of the evidence.

• Whether an appropriate sanction was imposed for the severity level of the prohibited act, and

other relevant circumstances.

Special Housing Unit Status

Special Housing Units (SHUs) are housing units in BOP institutions where inmates are securely

separated from the general inmate population, and may be housed either alone or with other

inmates.
48

SHU helps ensure the safety, security, and orderly operation of correctional facilities, and protect the

public by providing alternative housing assignments for inmates removed from the general population.

When placed in the SHU, you are either in administrative detention (A/D) status or disciplinary

segregation (D/S) status.

Administrative detention (A/D) status: A/D is an administrative status, which removes you from the

general population when necessary to ensure the safety, security, and orderly operation of correctional

facilities, or protect the public.

Administrative detention status is non-punitive, and can occur for a variety of reasons.

You may be placed in A/D status for the following reasons:

• Pending Classification or Reclassification: You are a new commitment pending

classification or under review for Reclassification. This includes newly arrived inmates from

the bus, airlift, and U. S. Marshals Service.

• Holdover Status: You are in holdover status during transfer to a designated institution or other

destination.

• Removal from general population: Your presence in the general population poses a threat

to life, property, self, staff, other inmates, the public, or to the security or orderly running of 

the institution.

• Investigation: You are under investigation or awaiting a hearing for possibly violating a

Bureau regulation or criminal law.

• Transfer: You are pending transfer to another institution.

• Protection cases: You requested, or staff determined, you require administrative detention

status for your own protection.

• Post-disciplinary detention: You are ending confinement in disciplinary segregation status,

and your return to the general population would threaten the safety, security, and orderly

operation of a correctional facility, or public safety.

When placed in A/D status, you will receive a copy of the administrative detention order,

ordinarily within 24 hours, detailing the reason(s) for your placement. However, when placed in A/D

status pending classification or while in holdover status, you will not receive an administrative 

detention order.

In A/D status you are ordinarily allowed a reasonable amount of personal property and reasonable 

access to the Commissary.

Disciplinary Segregation (D/S) status: D/S is a punitive status imposed only by a Discipline

Hearing Officer (DHO) as a sanction for committing a prohibited act(s). When you are placed in D/S

status, as a sanction for violating BOP regulations, you will be informed by the DHO at the end of your

discipline hearing.

In D/S status, your personal property will be impounded, with the exception of limited reading/writing

materials and religious articles. Your Commissary privileges may also be limited.

In either status, your amount of personal property may be limited for reasons of fire safety or

sanitation. The Warden may modify the quantity and type of personal property allowed. Personal

property may be limited or withheld for reasons of security, fire safety, or housekeeping. The

unauthorized use of any authorized item may result in the restriction of the item. If there are numerous

misuses of an authorized item, the Warden may determine that the item will not be issued in the SHU.
49

Program staff, including Unit staff, will arrange to visit inmates in a SHU within a reasonable time

after receiving the inmate's request. A Health Services staff member will visit you daily to provide

necessary medical care. While in SHU, you may continue taking your prescribed medications.

In addition, after every 30-calendar days of continuous placement in either A/D or D/S status, a Mental

Health staff will examine and interview you.

RELEASE

Sentence Computation

The Designation and Sentence Computation Center (DSCC), located in Grand Prairie, Texas, is

responsible for the computation of inmate sentences. Once DSCC has certified the sentence

computation as being accurate, staff will provide the inmate with a copy of his or her sentence

computation data. Any questions concerning good time, jail time credit, parole eligibility dates, full

term dates, or release dates are resolved by staff upon inmate request for clarification.

Fines and Costs

In addition to jail time, the court may impose committed or non-committed fines and/or costs.

Committed fines mean that the inmate will remain in prison until the fine is paid, makes arrangements

to pay the fine, or qualifies for release under the provisions of Title 18 USC, Section 3569

(Discharge of indigent prisoner). Non-committed fines have no condition of imprisonment based on 

payment of fines or costs. Payments for a non-committed fine or cost are not required for release from 

prison or transfer to a contract residential reentry center.

Detainers

Case Management staff may give assistance to offenders in their efforts to have detainers against them

disposed of, either by having the charges dropped, by restoration to probation or parole status, or by

arrangement for concurrent service of the state sentence. The degree to which the staff can assist in 

such matters as these will depend on individual circumstances.

The Interstate Agreement on Detainers Act (IADA) allows for the disposition of untried charges,

indictments, information, or complaints that have been lodged as a detainer by party states. The United

States of America, the District of Colombia, and any U.S. state or territory that has codified the

IADA into its statutes have been identified as party states. The states of Mississippi and Louisiana, the 

Commonwealth of Puerto Rico, and the territories have not joined the IADA.

Good Conduct Good Time

This applies to inmates sentenced for an offense committed on or after November 1, 1987, under the

Sentencing Reform Act of 1984 (SRA), the Violent Crime Control Law Enforcement Act

(VCCLEA), or Prison Litigation Reform Act (PLRA).

The SRA became law on November 1, 1987. The two most significant changes made to

sentencing statutes concern good time and parole issues. There are no provisions for parole under

the SRA. The only good time available under the SRA is 54 days of Good Conduct Time (GCT) for

each year served on the sentence.

No GCT is applied to life terms, or to sentences of 1 year or less. Good time is not awarded under

the SRA until the end of each year served on the sentence, and may be awarded in part or in whole,

contingent upon behavior during the year. Once awarded, GCT earned under the SRA is vested, and

may not be forfeited at a later time.
50

For inmates convicted under the VCCLEA, for offenses committed from September 13, 1994, through

April 25, 1996, the 54 days of GCT earned for each year served on the sentence will not vest if an

inmate does not have a high school diploma or a GED, and the inmate is not making satisfactory

progress toward earning a GED. Unsatisfactory progress is determined by the institution Education

Department.

For inmates sentenced under the PLRA, for offenses committed on or after April 26, 1996, the GCT

earned for time spent in service of the sentence does not vest. In addition, if an inmate does not

have a high school diploma or a GED, and the inmate is not making satisfactory progress toward

earning a GED, only 42 days of GCT will be earned for each year in the service of the sentence. 

Unsatisfactory progress is determined by the institution Education Department.

The amount of GCT an inmate is eligible to receive is based on the amount of time served on the

sentence, not the length of the sentence. This calculation method has been upheld by the U.S.

Supreme Court.

THE GOOD TIME DISCUSSIONS BELOW DO NOT APPLY TO INMATES SENTENCED

UNDER THE NEW SENTENCING GUIDELINES.

Good Time

Good Time awarded by the BOP under statutes enacted prior to November 1, 1987, has the effect of

reducing the stated term of the sentence that is, it advances the date when release will be mandatory

if the offender is not paroled at an earlier date. The award of Good Time does not in itself advance the

offender’s release date. It has that effect only if the offender would not otherwise be paroled before

the mandatory date.

Statutory Good Time

Under 18 U.S. Code 4161, an offender sentenced to a definite term of six months or more is entitled

a deduction from his term, computed as follows, if the offender has faithfully observed the rules of the 

institution and has not been disciplined:

• Not greater than one year - 5 days for each month of the not less than six months or more than

one year sentence.

• More than 1 year, less than 3 years - 6 days for each month of the stated sentence.

• At least 3 years, less than 5 years - 7 days for each month of the stated sentence.

• At least 5 years, less than 10 years - 8 days for each month of the stated sentence.

• 10 years or more - 10 days for each month of the stated sentence.

• At the beginning of a prisoner’s sentence, the full amount of statutory good time is credited,

subject to forfeiture if the prisoner commits disciplinary infractions.

THE FOLLOWING APPLIES ONLY TO INMATES SENTENCED FOR AN OFFENSE

COMMITTED PRIOR TO NOVEMBER 1, 1987.

Extra Good Time

The Bureau of Prisons awards extra good time credit for performing exceptionally meritorious service,

performing duties of outstanding importance, or for employment in an Industry or Camp. An inmate

may earn only one type of good time award at a time (e.g., an inmate earning industrial or Camp

good time is not eligible for meritorious good time), except that a lump sum award may be given in

addition to another extra good time award. Neither the Warden nor the DHO may forfeit or withhold 

extra good time.
51

The Warden may disallow or terminate the awarding of any type of Extra Good Time (except for lump

sum awards), but only in a non-disciplinary context and only upon recommendation of staff. The

DHO may disallow or terminate the awarding of any type of Extra Good Time, (except lump sum

awards) as a disciplinary sanction. Once an awarding of meritorious good time has been terminated,

the Warden must approve a new staff recommendation in order for the award to recommence.

A disallowance means that an inmate does not receive an Extra Good Time award for only one

calendar month.

A disallowance must be for the entire amount of extra good time for that calendar month. There may be

no partial disallowance. A decision to disallow or terminate extra good time may not be suspended

pending future consideration. A retroactive award of meritorious good time may not include a month in 

which Extra Good Time has been disallowed or terminated.

Parole

Parole is release from incarceration under conditions established by the U.S. Parole Commission. Parole

is not a pardon or an act of clemency. A parolee remains under the supervision of a U.S. Probation

Officer until the expiration of his full term.

Federal inmates sentenced prior to 1987 are ordinarily permitted an opportunity to appear before the

Parole Commission within 120 days of commitment (EXEMPTIONS: inmates sentenced before

September 6, 1977 and inmates with a minimum parole eligibility of ten years). Inmates sentenced in

the District of Columbia Superior Court who are eligible for parole will normally receive a parole

hearing 180 days prior to their parole eligibility date. If the inmate chooses not to appear before the

Parole Board for the initial hearing, a waiver must be given to the Case Manager prior to the time of

the scheduled parole hearing. This waiver will be made part of the Parole Commission file and the 

inmate’s central file.

All inmates who previously waived a parole hearing are eligible to appear before the Parole Board

at any regularly scheduled hearing after they waive. Application for a parole hearing must be made at

least 60 days before the first day of the month of the hearings. The Parole Board conducts hearings at

most Bureau institutions every two months.

Applications, to the Parole Commission for a hearing, are the responsibility of the inmate, but in certain

cases the Unit Team will assist the inmate if necessary. Application forms may be obtained from

the Case Manager.

Following the hearing, the inmate will be advised of the tentative decision reached in the case by the

hearing examiners. The recommendations of the hearing examiner must be confirmed by the Regional

Office of the Parole Board. This confirmation usually takes three to four weeks and is made through

the mail on a form called a Notice of Action. Federal inmates may appeal a decision made the

Parole Commission by obtaining the appropriate forms from the Case Manager.

Inmates with a District of Columbia Superior Court case cannot appeal a decision made by the Parole

Commission. If granted a presumptive parole date ( a parole date more than six months following the

hearing), a parole progress report will be sent to the Parole Board three to six months before the 

parole date.

Parole may be granted to a detainer or for the purpose of deportation. The inmate should have an

approved residence and an approved employer before being released on parole.
52

Residential Reentry Center Placement

Inmates who are nearing release, and who need assistance in obtaining a job, residence or other

community resources, may be referred for placement at a Residential Reentry Center (RRC).

The Residential Reentry Management Regional Administrator supervises services provided to

offenders housed in contract facilities and participating in specialized programs in the community.

The Residential Reentry Manager (RRM) links the BOP with the U.S. Courts, other federal agencies,

State and local governments, and the community. Located strategically throughout the country, the

RRM is responsible for developing and maintaining a variety of contract facilities and programs,

working under the supervision of the appropriate regional administrator. Community programs have

two major emphases: residential community-based programs provided by RRCs and programs that

provide intensive nonresidential supervision to offenders in the community.

Community-Based Residential Programs

The community-based residential programs available include both typical RRCs and work release

programs provided by local detention facilities. The RRCs provide a suitable residence, structured

programs, job placement and counseling while monitoring the offender’s activities.

They also provide drug testing and counseling, and alcohol monitoring and treatment. While in these

programs, employed offenders are required to pay subsistence to help defray the cost of their

confinement. The inmate’s payment rate during RRC residence is 25 percent of the inmate’s gross 

income.

Most BOP community-based residential programs are proved in RRCs. These facilities contract with the

BOP to provide residential correctional programs near the offender’s home community. RRCs are used

primarily for three types of offenders:

• Those nearing release from a BOP institution, as a transitional service while the offender is 

finding a job, locating a place to live, and reestablishing family ties.

• Those under community supervision who need guidance and supportive services beyond what

can be provided through regular supervision by U.S. Probation.

• Those serving short sentences of imprisonment and terms of community confinement.

Each RRC now provides two components within one facility, a prerelease component and a

community corrections component. The prerelease component assists offenders making the

transition from an institutional setting to the community, or as a resource while under supervision. 

The community corrections component is more restrictive.

Except for employment and other required activities, the offenders are required to main at the RRC, 

where recreation, visiting, and other activities are provided in-house.

The other option for community-based residential programming is local detention facilities. Some

local jails and detention centers are used to confine offenders serving short sentences. Many have

work release programs where an offender is employed in the community during the day and returns to

the institution at night. These facilities may also be used for offenders sentenced to terms of 

intermittent confinement such as nights, weekends, or other short intervals. Some of these local facilities

have work release programs similar to the community corrections component in a RRC, serving to 

facilitate the transition from the institution to the community.
53

The Adam Walsh Child Protection and Safety Act

The Adam Walsh Child Protection and Safety Act (Pub.L. 109-248) was signed into law on July 27,

2006. The legislation organizes sex offenders into 3 tiers, and mandates that Tier 3 offenders update

their whereabouts every 3 months. It makes failure to register and update information a felony. It also

creates a national sex offender registry and instructs each state and territory to apply identical criteria

for posting offender data on the Internet (i.e., offender's name, address, date of birth, place of 

employment, photograph, etc.).

Conclusion

Hopefully this information will assist inmates during their incarceration and help clarify any

concerns they may encounter. New commitments should feel free to ask any staff member for

assistance, particularly Unit staff. For individuals who are not yet in custody, and who have been given

this publication to prepare for commitment, the BOP’s RRM or the staff at the institution to which they

have been designated can help clarify any other concerns.

INMATE RIGHTS AND RESPONSIBILITIES

RIGHTS RESPONSIBILITIES

1. You have the right to expect you will be treated in a 

respectful, impartial, and fair manner. 

1. You are responsible for treating inmates and staff in the 

same manner. 

2. You have the right to be informed of the rules, procedures, 

and schedules concerning the operation of the institution. 

2. You have the responsibility to know and abide by them.

3. You have the right to freedom of religious affiliation, and 

voluntary religious worship.

3. You have the responsibility to recognize and respect the 

rights of others in this regard.

4. You have the right to health care, which includes nutritious 

meals, proper bedding and clothing, and a laundry schedule for 

cleanliness of the same, an opportunity to shower regularly, 

proper ventilation for warmth and fresh air, a regular exercise 

period, toilet articles, and medical and dental treatment.

4. It is your responsibility not to waste food, to follow the

laundry and shower schedule, maintain neat and clean 

living quarters, to keep your area free of contraband, and to 

seek medical and dental care as you may need it.

5. You have the right to visit and correspond with family 

members, and friends, and correspond with members of the 

news media in accordance with Bureau rules and institution 

guidelines.

5. It is your responsibility to conduct yourself properly during 

visits. You will not engage in inappropriate conduct during 

visits to include sexual acts and introduction of contraband, 

and not to violate the law or Bureau guidelines through 

correspondence. 

6. You have the right to unrestricted and confidential access to 

the courts by correspondence (on matters such as the legality of 

your conviction, civil matters, pending criminal cases, and 

conditions of your imprisonment.)

6. You have the responsibility to present honestly and fairly 

your petitions, questions, and problems to the court.

7. You have the right to legal counsel from an attorney of your 

choice by interviews and correspondence.

7. It is your responsibility to use the services of an attorney 

honestly and fairly.

8. You have the right to participate in the use of law library 

reference materials to assist you in resolving legal problems. 

You also have the right to receive help when it is available 

through a legal assistance program.

8. It is your responsibility to use these resources in keeping 

with the procedures and schedule prescribed and to respect the 

rights of other inmates to the use of the materials and 

assistance.

9. You have the right to a wide range of reading materials for 

materials for educational purposes and for your own 

enjoyment. These materials may include magazines and 

newspapers sent from the community, with certain restrictions.

9. It is your responsibility to seek and utilize such materials for 

your personal benefit, without depriving others of their equal 

rights to the use of this material.

10. You have the right to participate in education, vocational 

training and employment as far as resources are available, and 

in keeping with your interests, needs, and abilities.

10. You have the responsibility to take advantage of activities 

which may help you live a successful and law-abiding life 

within the institution and in the community. You will be 

expected to abide by the regulations governing the use of such 

activities.
54

11. You have the right to use your funds for commissary and 

other purchases, consistent with institution security and good 

order, for opening bank and/or savings accounts, and for 

assisting your family, in accordance with Bureau rules.

11. You have the responsibility to meet your financial and legal

obligations, including, but not limited to, DHO and court 

imposed assessments, fines, and restitution. You also have the

responsibility to make use of your funds in a manner consistent 

with your release plans, your family needs, and for other 

obligations that you may have.

 

 

PROHIBITED ACTS AND AVAILABLE SANCTIONS

GREATEST SEVERITY LEVEL PROHIBITED ACTS

100 Killing.

101 Assaulting any person, or an armed assault on the institution’s secure perimeter (a charge for

assaulting any person at this level is to be used only when serious physical injury has been

attempted or accomplished).

102 Escape from escort; escape from any secure or non-secure institution, including community

confinement; escape from unescorted community program or activity; escape from outside a

secure institution.

103 Setting a fire (charged with this act in this category only when found to pose a threat to life or

a threat of serious bodily harm or in furtherance of a prohibited act of Greatest Severity, e.g.,

in furtherance of a riot or escape; otherwise the charge is properly classified Code 218, or 329).

104 Possession, manufacture, or introduction of a gun, firearm, weapon, sharpened instrument, knife,

dangerous chemical, explosive, ammunition, or any instrument used as a weapon.

105 Rioting.

106 Encouraging others to riot.

107 Taking hostage(s).

108 Possession, manufacture, introduction, or loss of a hazardous tool (tools most likely to be used

in an escape or escape attempt or to serve as weapons capable of doing serious bodily harm

to others; or those hazardous to institutional security or personal safety; e.g., hacksaw blade,

body armor, maps, handmade rope, or other escape paraphernalia, portable telephone, pager, or 

other electronic device).

109 (Not to be used).

110 Refusing to provide a urine sample; refusing to breathe into a Breathalyzer; refusing to take

part in other drug-abuse testing.

111 Introduction or making of any narcotics, marijuana, drugs, alcohol, intoxicants, or related

paraphernalia, not prescribed for the individual by the medical staff.

112 Use of any narcotics, marijuana, drugs, alcohol, intoxicants, or related paraphernalia, not

prescribed for the individual by the medical staff.
55

113 Possession of any narcotics, marijuana, drugs, alcohol, intoxicants, or related paraphernalia, not 

prescribed for the individual by the medical staff.

114 Sexual assault of any person, involving non-consensual touching by force or threat of force.

115 Destroying and/or disposing of any item during a search or attempt to search.

196 Use of the mail for an illegal purpose or to commit or further a Greatest category

prohibited act.

197 Use of the telephone for an illegal purpose or to commit or further a Greatest category

prohibited act.

198 Interfering with a staff member in the performance of duties most like another Greatest

Severity prohibited act. This charge is to be used only when another charge of Greatest

Severity is not accurate. The offending conduct must be charged as “most like” one of the 

listed Greatest Severity prohibited acts.

199 Conduct which disrupts or interferes with the security or orderly running of the institution or the

Bureau of Prisons most like another Greatest Severity prohibited act. This charge is to be used

only when another charge of Greatest Severity is not accurate. The offending conduct must be

charged as “most like” one of the listed Greatest Severity prohibited acts.

AVAILABLE SANCTIONS FOR GREATEST SEVERITY LEVEL PROHIBITED ACTS

A. Recommend parole date rescission or retardation.

B. Forfeit and/or withhold earned statutory good time or non-vested good conduct time (up to

100%) and/or terminate or disallow extra good time (an extra good time or good conduct

time sanction may not be suspended).

B.1. Disallow ordinarily between 50% and 75% (27-41 days) of good conduct time credit

available for year (a good conduct time sanction may not be suspended).

C. Disciplinary segregation (up to 12 months).

D. Make monetary restitution.

E. Monetary fine.

F. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).

G. Change housing (quarters).

H. Remove from program and/or group activity.

I. Loss of job.

J. Impound inmate’s personal property.
56

K. Confiscate contraband.

L. Restrict to quarters.

M. Extra duty.

HIGH SEVERITY LEVEL PROHIBITED ACTS

200 Escape from a work detail, non-secure institution, or other non-secure confinement,

including community confinement, with subsequent voluntary return to Bureau of Prisons

custody within four hours.

201 Fighting with another person.

202 (Not to be used).

203 Threatening another with bodily harm or any other offense.

204 Extortion; blackmail; protection; demanding or receiving money or anything of value in return

for protection against others, to avoid bodily harm, or under threat of informing.

205 Engaging in sexual acts.

206 Making sexual proposals or threats to another.

207 Wearing a disguise or a mask.

208 Possession of any unauthorized locking device, or lock pick, or tampering with or blocking any

lock device (includes keys), or destroying, altering, interfering with, improperly using, or 

damaging any security device, mechanism, or procedure.

209 Adulteration of any food or drink.

210 (Not to be used).

211 Possessing any officer’s or staff clothing.

212 Engaging in or encouraging a group demonstration.

213 Encouraging others to refuse to work, or to participate in a work stoppage.

214 (Not to be used).

215 (Not to be used).

216 Giving or offering an official or staff member a bribe, or anything of value.

217 Giving money to, or receiving money from, any person for the purpose of introducing

contraband or any other illegal or prohibited purpose.
57

218 Destroying, altering, or damaging government property, or the property of another person,

having a value in excess of $100.00, or destroying, altering, damaging life-safety devices (e.g.,

fire alarm) regardless of financial value.

219 Stealing; theft (including data obtained through the unauthorized use of a communications

device, or through unauthorized access to disks, tapes, or computer printouts or other

automated equipment on which data is stored).

220 Demonstrating, practicing, or using martial arts, boxing (except for use of a punching bag),

wrestling, or other forms of physical encounter, or military exercises or drill (except for drill 

authorized by staff).

221 Being in an unauthorized area with a person of the opposite sex without staff permission.

222 (Not to be used).

223 (Not to be used).

224 Assaulting any person (a charge at this level is used when less serious physical injury or

contact has been attempted or accomplished by an inmate).

225 Stalking another person through repeated behavior which harasses, alarms, or annoys the

person, after having been previously warned to stop such conduct.

226 Possession of stolen property.

227 Refusing to participate in a required physical test or examination unrelated to testing for drug 

abuse (e.g., DNA, HIV, tuberculosis).

228 Tattooing or self-mutilation.

229 Sexual assault of any person, involving non-consensual touching without force or threat of

force.

296 Use of the mail for abuses other than criminal activity which circumvent mail monitoring

procedures (e.g., use of the mail to commit or further a High category prohibited act,

special mail abuse; writing letters in code; directing others to send, sending, or receiving a

letter or mail through unauthorized means; sending mail for other inmates without

authorization; sending correspondence to a specific address with directions or intent to have

the correspondence sent to an unauthorized person; and using a fictitious return address in 

an attempt to send or receive unauthorized correspondence).

297 Use of the telephone for abuses other than illegal activity which circumvent the ability of staff

to monitor frequency of telephone use, content of the call, or the number called; or to commit 

or further a High category prohibited act.

298 Interfering with a staff member in the performance of duties most like another High

Severity prohibited act. This charge is to be used only when another charge of High

Severity is not accurate. The offending conduct must be charged as “most like” one of the

listed High Severity prohibited acts.
58

299 Conduct which disrupts or interferes with the security or orderly running of the institution or the

Bureau of Prisons most like another High Severity prohibited act. This charge is to be used

only when another charge of High Severity is not accurate. The offending conduct must be 

charged as “most like” one of the listed High Severity prohibited acts.

AVAILABLE SANCTIONS FOR HIGH SEVERITY LEVEL PROHIBITED ACTS

A. Recommend parole date rescission or retardation.

B. Forfeit and/or withhold earned statutory good time or non-vested good conduct time up to 50%

or up to 60 days, whichever is less, and/or terminate or disallow extra good time (an extra good

time or good conduct time sanction may not be suspended).

B.1 Disallow ordinarily between 25% and 50% (14-27 days) of good conduct time credit

available for year (a good conduct time sanction may not be suspended).

C. Disciplinary segregation (up to 6 months).

D. Make monetary restitution.

E. Monetary fine.

F. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).

G. Change housing (quarters).

H. Remove from program and/or group activity.

I. Loss of job.

J. Impound inmate’s personal property.

K. Confiscate contraband.

L. Restrict to quarters.

M. Extra duty.

MODERATE SEVERITY LEVEL PROHIBITED ACTS

300 Indecent Exposure.

301 (Not to be used).

302 Misuse of authorized medication.

303 Possession of money or currency, unless specifically authorized, or in excess of the

amount authorized.

304 Loaning of property or anything of value for profit or increased return.
59

305 Possession of anything not authorized for retention or receipt by the inmate, and not issued

to him through regular channels.

306 Refusing to work or to accept a program assignment.

307 Refusing to obey an order of any staff member (may be categorized and charged in terms of

greater severity, according to the nature of the order being disobeyed, e.g. failure to obey an

order which furthers a riot would be charged as 105, Rioting; refusing to obey an order which

furthers a fight would be charged as 201, Fighting; refusing to provide a urine sample when

ordered as part of a drug-abuse test would be charged as 110).

308 Violating a condition of a furlough.

309 Violating a condition of a community program.

310 Unexcused absence from work or any program assignment.

311 Failing to perform work as instructed by the supervisor.

312 Insolence towards a staff member.

313 Lying or providing a false statement to a staff member.

314 Counterfeiting, forging, or unauthorized reproduction of any document, article of

identification, money, security, or official paper (may be categorized in terms of greater

severity according to the nature of the item being reproduced, e.g., counterfeiting release papers

to effect escape, Code 102).

315 Participating in an unauthorized meeting or gathering.

316 Being in an unauthorized area without staff authorization.

317 Failure to follow safety or sanitation regulations (including safety regulations, chemical

instructions, tools, MSDS sheets, OSHA standards).

318 Using any equipment or machinery without staff authorization.

319 Using any equipment or machinery contrary to instructions or posted safety standards.

320 Failing to stand count.

321 Interfering with the taking of count.

322 (Not to be used).

323 (Not to be used).

324 Gambling.

325 Preparing or conducting a gambling pool.
60

326 Possession of gambling paraphernalia.

327 Unauthorized contacts with the public.

328 Giving money or anything of value to, or accepting money or anything of value from,

another inmate or any other person without staff authorization.

329 Destroying, altering, or damaging government property, or the property of another

person, having a value of $100.00 or less.

330 Being unsanitary or untidy; failing to keep one's person or quarters in accordance with posted

standards.

331 Possession, manufacture, introduction, or loss of a non-hazardous tool, equipment, supplies, or

other non-hazardous contraband (tools not likely to be used in an escape or escape attempt, or

to serve as a weapon capable of doing serious bodily harm to others, or not hazardous to 

institutional security or personal safety) (other non-hazardous contraband includes such items

as food, cosmetics, cleaning supplies, smoking apparatus and tobacco in any form where

prohibited, and unauthorized nutritional/dietary supplements).

332 Smoking where prohibited.

333 Fraudulent or deceptive completion of a skills test (e.g., cheating on a GED, or other

educational or vocational skills test).

334 Conducting a business; conducting or directing an investment transaction without staff

authorization.

335 Communicating gang affiliation; participating in gang related activities; possession of

paraphernalia indicating gang affiliation.

336 Circulating a petition.

396 Use of the mail for abuses other than criminal activity which do not circumvent mail

monitoring; or use of the mail to commit or further a Moderate category prohibited act.

397 Use of the telephone for abuses other than illegal activity which do not circumvent the ability

of staff to monitor frequency of telephone use, content of the call, or the number called; or to 

commit or further a Moderate category prohibited act.

398 Interfering with a staff member in the performance of duties most like another Moderate

Severity prohibited act. This charge is to be used only when another charge of Moderate

Severity is not accurate. The offending conduct must be charged as “most like” one of the 

listed Moderate Severity prohibited acts.

399 Conduct which disrupts or interferes with the security or orderly running of the institution or the

Bureau of Prisons most like another Moderate Severity prohibited act. This charge is to be

used only when another charge of Moderate S everity is not accurate. The offending

conduct must be charged as “most like” one of the listed Moderate severity prohibited acts.
61

AVAILABLE SANCTIONS FOR MODERATE SEVERITY LEVEL PROHIBITED ACTS

A. Recommend parole date rescission or retardation.

B. Forfeit and/or withhold earned statutory good time or non-vested good conduct time up to 25%

or up to 30 days, whichever is less, and/or terminate or disallow extra good time (an extra good

time or good conduct time sanction may not be suspended).

B.1 Disallow ordinarily up to 25% (1-14 days) of good conduct time credit available for year (a 

good conduct time sanction may not be suspended).

C. Disciplinary segregation (up to 3 months).

D. Make monetary restitution.

E. Monetary fine.

F. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).

G. Change housing (quarters).

H. Remove from program and/or group activity.

I. Loss of job.

J. Impound inmate’s personal property.

K. Confiscate contraband.

L. Restrict to quarters.

M. Extra duty.

LOW SEVERITY LEVEL PROHIBITED ACTS

400 (Not to be used).

401 (Not to be used).

402 Malingering, feigning illness.

403 (Not to be used).

404 Using abusive or obscene language.

405 (Not to be used).

406 (Not to be used).

407 Conduct with a visitor in violation of Bureau regulations.
62

408 (Not to be used).

409 Unauthorized physical contact (e.g., kissing, embracing).

498 Interfering with a staff member in the performance of duties most like another Low

Severity prohibited act. This charge is to be used only when another charge of Low

Severity is not accurate. The offending conduct must be charged as “most like” one of the 

listed Low Severity prohibited acts.

499 Conduct which disrupts or interferes with the security or orderly running of the institution or the

Bureau of Prisons most like another Low Severity prohibited act. This charge is to be used

only when another charge of Low Severity is not accurate. The offending conduct must be

charged as “most like” one of the listed Low Severity prohibited acts.

AVAILABLE SANCTIONS FOR LOW SEVERITY LEVEL PROHIBITED ACTS

B.1 Disallow ordinarily up to 12.5% (1-7 days) of good conduct time credit available for year (to be

used only where inmate found to have committed a second violation of the same prohibited

act within 6 months); Disallow ordinarily up to 25% (1-14 days) of good conduct time

credit available for year (to be used only where inmate found to have committed a third

violation of the same prohibited act within 6 months) (a good conduct time sanction may not be

suspended).

C. Make monetary restitution.

D. Monetary fine.

E. Loss of privileges (e.g., visiting, telephone, commissary, movies, recreation).

F. Change housing (quarters).

G. Remove from program and/or group activity.

H. Loss of job.

I. Impound inmate’s personal property.

J. Confiscate contraband

K. Restrict to quarters.

L. Extra duty.
63

Table 2. ADDITIONAL AVAILABLE SANCTIONS FOR REPEATED PROHIBITED ACTS

WITHIN THE SAME SEVERITY LEVEL

Prohibited Act

Severity Level

Time Period for

Prior Offense

(same code)

Frequency of 

Repeated

Offense Additional Available Sanctions

Low Severity

(400 level)

6 months 2nd offense

3rd or more

offense

1. Disciplinary segregation (up to 1 month).

2. Forfeit earned SGT or non-vested GCT up to

10% or up to 15 days, whichever is less, and/or

terminate or disallow extra good time (EGT) (an

EGT sanction may not be suspended).

Any available Moderate Severity level

sanction (300 series).

Moderate

Severity 

(300 level)

12 months 2nd offense

3rd or more

offense

1. Disciplinary segregation (up to 6 months).

2. Forfeit earned SGT or non-vested GCT up to

37 1/2% or up to 45 days, whichever is less,

and/or terminate or disallow EGT (an EGT

sanction may not be suspended).

Any available High Severity level sanction

(200 series).

High Severity

(200 level)

18 months 2nd offense

3rd or more

offense

1. Disciplinary segregation (up to 12 months).

2. Forfeit earned SGT or non-vested GCT up to

75% or up to 90 days, whichever is less, and/or

terminate or disallow EGT (an EGT sanction may

not be suspended).

Any available Greatest Severity level sanction

(100 series).

Greatest

Severity 

(100 level)

24 months 2nd or more

offense

Disciplinary Segregation (up to 18 months).
64

U. S. Department of Justice

Federal Bureau of Prisons

Sexually Abusive Behavior

Prevention and Intervention

An Overview for Offenders

You Have the Right to be Safe from Sexually Abusive Behavior

The Federal Bureau of Prisons has a zero tolerance policy against sexual abuse and

sexual harassment. While you are incarcerated, no one has the right to pressure you to

engage in sexual acts.

You do not have to tolerate sexually abusive/harassing behavior or pressure to engage in

unwanted sexual behavior from another inmate or a staff member. Regardless of your

age, size, race, ethnicity, gender or sexual orientation, you have the right to be safe from

sexually abusive behavior.

What Can You Do To Prevent Sexually Abusive Behavior?

Here are some things you can do to protect yourself and others against sexually abusive

behavior:
65

• Carry yourself in a confident manner at all times. Do not permit your emotion

(fear/anxiety) to be obvious to others.

• Do not accept gifts or favors from others. Most gifts or favors come with strings

attached to them.

• Do not accept an offer from another inmate to be your protector.

• Find a staff member with whom you feel comfortable discussing your fears and

concerns.

• Be alert! Do not use contraband substances such as drugs or alcohol; these can

weaken your ability to stay alert and make good judgments.

• Be direct and firm if others ask you to do something you do not want to do. Do

not give mixed messages to other inmates regarding your wishes for sexual

activity.

• Stay in well-lit areas of the institution.

• Choose your associates wisely. Look for people who are involved in positive

activities like educational programs, psychology groups, or religious services.

Get involved in these activities.

• Trust your instincts. If you sense that a situation may be dangerous, it probably

is. If you fear for your safety, report your concerns to staff.

What Can You Do if You Are Afraid or Feel Threatened?

If you are afraid or feel you are being threatened or pressured to engage in sexual

behaviors, you should discuss your concerns with staff. Because this can be a difficult

topic to discuss, some staff, like psychologists, are specially trained to help you deal with

problems in this area.

If you feel immediately threatened, approach any staff member and ask for assistance.

It is part of his/her job to ensure your safety. If a staff member that is threatening you,

report your concerns immediately to another staff member that you trust, or follow the

procedures for making a confidential report.

What Can You Do if You Are Sexually Assaulted?

If you become a victim of a sexually abusive behavior, you should report it immediately

to staff who will offer you protection from the assailant. You do not have to name the

inmate(s) or staff assailant(s) in order to receive assistance, but specific information may

make it easier for staff to know how best to respond. You will continue to receive

protection from the assailant, whether or not you have identified him or her (or agree to 

testify against him/her).

After reporting any sexual assault, you will be referred immediately for a medical

examination and clinical assessment. Even though you many want to clean up after the

assault it is important to see medical staff BEFORE you shower, wash, drink, eat,

change clothing, or use the bathroom. Medical staff will examine you for injuries, which

may or may not be readily apparent to you. They can also check you for sexually

transmitted diseases, pregnancy, if appropriate, and gather any physical evidence of

assault. The individuals who sexually abuse or assault inmates can only be disciplined

and/or prosecuted if the abuse is reported. Regardless of whether your assailant is an

inmate or a staff member, it is important to understand that you will never be

disciplined or prosecuted for being the victim of a sexual assault.
66

REPORTING AN INCIDENT OF SEXUALLY ABUSIVE BEHAVIOR

It is important that you tell a staff member if you have been sexually assaulted or have

been a victim of sexual harassment.

It is equally important to inform staff if you have witnessed sexually abusive behavior.

You can tell your case manager, Chaplain, Psychologist, SIS, the Warden or any other

staff member you trust. BOP staff members are instructed to keep reported information

confidential and only discuss it with the appropriate officials on a need to know basis

concerning the inmate-victim’s welfare and for law enforcement or investigative

purposes. There are other means to confidentiality report sexually abusive behavior if

you are not comfortable talking with staff.

• Write directly to the Warden, Regional Director or Director. You can send the

Warden an Inmate Request to Staff Member (Cop-out) or a letter reporting the

sexually abusive behavior. You may also send a letter to the Regional Director or

Director of the Bureau of Prisons. To ensure confidentiality, use special mail

procedures.

• File an Administrative Remedy. You can file a Request for Administrative

Remedy (BP-9). If you determine your complaint is too sensitive to file with the

Warden, you have the opportunity to file your administrative remedy directly with

the Regional Director (BP-10). You can get the forms from your counselor or other

unit staff. Clearly mark “Emergency” on the BP-9 (10), and explain, in writing, the

reason for filling as an emergency administrative remedy.

• Write the Office of the Inspector General (OIG) which investigates allegations

of staff misconduct by employees of the U.S. Department of Justice; all other

sexual abuse/harassment allegations will be forwarded by the OIG to the BOP.

OIG is a component of the Department of Justice and is not a part of the Bureau of

Prisons. The address is:

Office of the Inspector General

U.S. Department of Justice

Investigations Division

950 Pennsylvania Avenue, N.W.

Room 4706

Washington, D.C. 20530

E-mail OIG. You can send an e-mail directly to OIG by clicking on the TRULINCS

Request to Staff tab and selecting the Department Mailbox titled, DOJ Sexual Abuse

Reporting. This method of reporting is processed by OIG during normal business hours,

Monday – Friday. It is not a 24-hour hotline. For immediate assistance, contact institution

staff.

Note: These e-mails:

• are untraceable at the local institution.

• are forwarded directly to OIG.

• will not be saved in your e-mail ‘Sent’ list.

• do not allow for a reply from OIG.

• If you want to remain anonymous to the BOP, you must request in e-mail to OIG.
67

Third-party Reporting. Anyone can report such abuse on your behalf by accessing the

BOP’s public website, specifically:

http://www.bop.gov/inmate_programs/sa_prevention_reporting.jsp.

Understanding the Investigative Process

Once the sexually abusive behavior is reported, the BOP and/or other appropriate law

enforcement agencies will conduct an investigation. The purpose of the investigation is to

determine the nature and scope of the abusive behavior. You may be asked to give a

statement during the investigation. If criminal charges are brought, you may be asked to

testify during the criminal proceedings.

Counseling Programs for Victims of Sexually Abusive Behavior

Most people need help to recover from the emotional effects of sexually abusive behavior.

If you are the victim of sexually abusive behavior, whether recent or in the past, you may

seek counseling and/or advice from a psychologist or chaplain. Crisis counseling, coping

skills, suicide prevention, mental health counseling, and spiritual counseling are all

available to you.

Contact your local Rape Crisis Center (RCC). Additionally, if you prefer to contact 

outside sexual abuse emotional support services, you can call [Riverview Center 888-557-

0310]. However, be aware that inmate communication is monitored in a manner consistent 

with agency security practices.

Management Program for Inmate Assailants

Those who sexually abuse/assault/harass others while in the custody of the BOP will be

disciplined and prosecuted to the fullest extent of the law. If you are an inmate assailant,

you will be referred to Correctional Services for monitoring. You will be referred to

Psychology Services for an assessment of risk and treatment and management needs.

Treatment compliance or refusal will be documented and decisions regarding your

conditions of confinement and release may be effected. If you feel that you need help to

keep from engaging in sexually abusive behaviors, psychological services are available.

Policy Definitions

Prohibited Acts: Inmates who engage in inappropriate sexual behavior can be charged

with following Prohibited Acts under the Inmate Disciplinary Policy (PS 5270.09, PS

5324.12, TOM 5324.11).

Code 114/ (A): Sexual Assault by Force

Code 205/ (A): Engaging in a Sex Act

Code 206/ (A): Making a Sexual Proposal

Code 221/ (A): Being in an Unauthorized Area with a Member of the Opposite Sex

Code 229/ (A): Sexual Assault without Force

Code 300/ (A): Indecent Exposure

Code 404/ (A): Using Abusive or Obscene Language

Staff Misconduct: The Standards of Employee Conduct prohibit employees from

engaging in, or allowing another person to engage in sexual, indecent, profane or abusive

language or gestures, and inappropriate visual surveillance of inmates. Influencing,

promising or threatening an inmate’s safety, custody, privacy, housing, privileges, work

detail or program status in exchange for sexual favors is also prohibited.
68

What is sexually abusive behavior? According to federal law, (Prison Rape Elimination

Act of 2003) sexually abusive behavior is defined as:

Rape: The carnal knowledge, oral sodomy, or sexual assault with an object or sexual

fondling of a person FORCIBLY or against that person’s will; the carnal knowledge, oral

sodomy, or sexual assault with an object or sexual fondling of a person not forcibly or

against the person’s will, where the victim is incapable of giving consent because of

his/her youth or his/her temporary or permanent mental or physical incapacity; or

The carnal knowledge, oral sodomy, or sexual assault with an object or sexual fondling of

a person achieved through the exploitation of the fear or threat of physical violence or

bodily injury.

Carnal Knowledge: Contact between the penis and vulva or the penis and the anus,

including penetration of any sort, however slight.

Oral Sodomy: Contact between the mouth and the penis, the mouth and the vulva, or the

mouth and the anus;

Sexual Assault with an Object: The use of any hand, finger, object, or other instrument to

penetrate, however slightly, the genital or anal opening of the body of another person

(NOTE: This does NOT apply to custodial or medical personnel engaged in evidence

gathering or legitimate medical treatment, nor to health care provider’s performing body

cavity searches in order to maintain security and safety within the prison).

Sexual Fondling: The touching of the private body parts of another person (including the

genitalia, anus, groin, breast, inner thigh, or buttocks) for the purpose of sexual

gratification.

Sexual Harassment: Repeated and unwelcome sexual advances, requests for sexual

favors, or verbal comments, gestures, or actions of a derogatory or offensive sexual nature

by one inmate/detainee/resident to another; or repeated verbal comments or gestures of a

sexual nature to an inmate/detainee/resident by a staff member/contractor/volunteer,

including demeaning references to gender, sexually suggestive, or derogatory comments

about body or clothing, or obscene language or gestures.

Sexual Misconduct (staff only): The use of indecent sexual language, gestures, or sexually

oriented visual surveillance for the purpose of sexual gratification.

An incident is considered Inmate-on-Inmate Abuse/Assault when any sexually abusive

behavior occurs between two or more inmates. An incident is considered Staff-on-Inmate

Abuse/Assault when any sexually abusive behavior is initiated by a staff member toward

one or more inmates. It is also considered Staff-on-Inmate Abuse/Assault if a staff

member willingly engages in sexual acts or contacts that are initiated by an inmate.

NOTE: Sexual acts or contacts between two or more inmates, even when no

objections are raised, are prohibited acts, and may be illegal. Sexual acts or contacts

between an inmate and a staff member, even when no objections are raised by either

party, are always forbidden and illegal. Inmates who have been sexual assaulted by

another inmate or staff member will not be prosecuted or disciplined for reporting

the assault. However, inmates will be penalized for knowingly filing any false report.
69

** Please be aware that both male and female staff routinely work and visit inmate housing

areas. **

OFFICE CONTACTS

U.S. Department of Justice Federal Bureau of Prisons

Office of the Inspector General Central Office

Investigations Division National PREA Coordinator

950 Pennsylvania Avenue, NW Suite 4706 320 First Street, NW, Room 554

Washington, D.C. 20530-0001 Washington, D.C. 20534

Federal Bureau of Prisons Federal Bureau of Prisons

Mid-Atlantic Regional Office North Central Regional Office

Regional PREA Coordinator Regional PREA Coordinator

302 Sentinel Drive, Suite 200 Gateway Complex Tower II, 8th Floor

Annapolis Junction, MD 20701 400 State Avenue

 Kansas City, KS 66101-2492

Federal Bureau of Prisons Federal Bureau of Prisons

Northeast Regional Office South Central Regional Office

Regional PREA Coordinator Regional PREA Coordinator

U.S. Customs House, 7th Floor U.S. Armed Forces Reserve Complex

2nd and Chestnut Streets 344 Marine Forces Drive

Philadelphia, Pennsylvania 19106 Grand Prairie, Texas 75051

Federal Bureau of Prisons Federal Bureau of Prisons

Southeast Regional Office Western Regional Office

Regional PREA Coordinator Regional PREA Coordinator

3800 North Camp Creek Parkway, SW 7338 Shoreline Drive

Building 2000 Stockton, CA 95219

Atlanta, GA 30331-5099

Third-party reporting (outside of institution):

http://www.bop.gov/inmate_programs/sa_prevention_reporting.jsp
70

ATTACHMENT A

Inmate Health Care Rights and Responsibilities

1. You have the right to health care services,

based on the local procedures at this institution. 

Health services include medical and dental sick

call and all support services.

1. You have the responsibility to comply with the

health care policies of this institution. You have 

the responsibility to follow recommended

treatment plans that have been established for you

by institution health care staff, to include proper

use of medications, proper diet and following all

health related instructions with which you are

provided.

2. You have the right to be offered a "Living

Will," or to provide the Bureau of Prisons with 

"Advance Directives" that would provide the 

Bureau of Prisons with instructions if you are

admitted, as an inpatient, to a hospital in the local

community, or the Bureau of Prisons.

2. You have the responsibility to provide the

Bureau of Prisons with accurate information to 

complete this agreement.

3. You have the right to participate in health

promotion and disease prevention programs

including education regarding infectious

diseases.

3. You have the responsibility to maintain your

health and not to endanger yourself, or others,

by participating in activity that could result in 

the spreading or contracting of an infectious

disease.

4. You have the right to know the name and

professional status of your health care providers.

4. You have the responsibility to respect these

providers as professionals and follow their

instructions to maintain and improve your

overall health.

5. You have the right to be treated with

respect, consideration and dignity.

5. You have the responsibility to treat staff in 

the same manner.

6. You have the right to be provided with

information regarding your diagnosis,

treatment and prognosis.

6. You have the responsibility to keep 

this information confidential.

7. You have the right to be examined in

privacy.

7. You have the responsibility to comply

with security procedures.

8. You have the right to obtain copies of

certain releasable portions of your health

record.

8. You have the responsibility of being familiar

with the current policy to obtain these records.

9. You have the right to address any concern

regarding your health care to any member of the 

institution staff including your physician, the 

Health Services Administrator, members of your

Unit Team and the Warden.

9. You have the responsibility to address your

concerns in the accepted format, such as the

Inmate Request to Staff Member form, open 

houses or the accepted Inmate Grievance 

Procedures.
71

10. You have the right to receive prescribed

medications and treatments in a timely manner,

consistent with the recommendations of the 

prescribing health care provider.

10. You have the responsibility to comply with

prescribed treatments and follow prescription

orders. You also have the responsibility not to 

provide any other person your medication or other

prescribed item.

11. You have the right to be provided healthy

and nutritious food. You have the right to be

instructed regarding a healthy choice when

selecting your food.

11. You have the responsibility to eat healthy

and not abuse or waste food or drink.

12. You have the right to request a routine

physical examination, as often as every two

years. If you are over the age of 50, you may

request an examination once a year.

12. You have the responsibility to notify

medical staff that you wish to have an

examination.

13. You have the right to dental care as defined

in BOP policy to include preventive services,

emergency and routine care.

13. You have the responsibility to maintain

your oral hygiene and health.

14. You have the right to a safe, clean and

healthy environment, including smoke-free

living areas.

14. You have the responsibility to maintain

the cleanliness and safety in consideration of

others. You have the responsibility to follow 

smoking regulations.

15. You have the right to refuse medical

treatment in accordance with BOP policy.

Refusal of certain diagnostic tests for infectious

diseases can result in administrative action

against you.
72

General Information

Facility Address: AUSP Thomson

Post Office Box 1001

Thomson, IL 61285

(815) 259-1000

Regional Office: Federal Bureau of Prisons

North Central Regional Office

400 State Avenue

Tower II, Suite 800

Kansas City, KS 66101

Central Office: Federal Bureau of Prisons

Office of the Director 320

First Street, N.W.

Washington, DC 20534

Send Money to: Committed Name

Register Number

Post Office Box 474701

Des Moines, Iowa 50947-0001

Western Union: Inmate Register Number

Committed Name

City Code: FBOP State

Code: DC

www.westernunion.com (select bill payment, then select quick

collect) 1-800-634-3422 (select option 2)

The only way an inmate can receive money is through the mail and

through Western Union.

Miscellaneous: www.bop.gov
73

ATTACHMENT B: 

STAFF DIRECTORIES

TOM/InmatetoAWCustody TOM/InmatetoTrustFund

TOM/InmatetoAWOperations TOM/InmatetoUnitA

TOM/InmatetoAWPrograms TOM/InmatetoUnitB

TOM/InmatetoBusinessOffice TOM/InmatetoUnitC

TOM/InmatetoCampAdministrator TOM/InmatetoUnitD

TOM/InmatetoChaplain TOM/InmatetoUnitE

TOM/InmatetoCMC TOM/InmatetoUnitF

TOM/InmatetoCorrectionalSys TOM/InmatetoUnitG

TOM/InmatetoSvcs TOM/InmatetoUnitH

TOM/InmatetoDental TOM/InmatetoUnitM

TOM/InmatetoDHO TOM/InmatetoWarden

TOM/InmatetoEducation TOM/InmatetoFacilities

TOM/InmatetoFoodService TOM/InmatetoHealthServices

TOM/InmatetoLegal TOM/InmatetoPsychology

TOM/InmatetoRecreation TOM/InmatetoReEntry

TOM/InmatetoSafety TOM/InmatetoSIS
DECLARATION OF JACOB DOERER

ATTACHMENT 4

USP Thomson 

Special Management Unit (SMU) Inmate 

A&O Handbook 

(January 2019 version)
AUSP THOMSON

SPECIAL MANAGEMENT UNIT (SMU)

INMATE

ADMISSION & ORIENTATION

HANDBOOK

January 2019
2

INTRODUCTION

The purpose of this handbook is to provide arriving inmates with information 

regarding the Bureau of Prisons (BOP), its programs, and the rules and 

regulations. It is not a specific guide to the detailed policies of the BOP. 

Rather, the material in this handbook is designed to help you more quickly 

understand what you will encounter when you enter prison, and to help you in 

your initial adjustment to incarceration.

You have been assigned to the Special Management Unit (SMU) at the 

Administrative United States Penitentiary (AUSP) Thomson, Illinois. The SMU 

program is a multi-level program whose mission is to teach self-discipline, 

pro-social values, and the ability to successfully coexist with members of 

other geographical, cultural, and religious backgrounds. AUSP Thomson offers 

Levels One, Two, and Three of the program. Ordinarily, this program will be 

completed within 9-13 months.

Successful completion requires strict adherence to BOP policies and 

procedures, in addition to strict adherence to the rules and regulations of 

your assigned housing unit. Moreover, completion of the program requires your 

active participation in self-study, as well as your active participation in 

individual and group activities geared toward the development of behavior and 

values that will allow for successful reintegration into a general population.

Advancement through the levels of this program is dependent upon observed 

behavior and program participation. As you progress to the high levels of 

the program, you will be afforded additional privileges. A lack of effort, 

rule and disciplinary infractions, or a poor attitude may result in delaying 

completion of the program, including requiring you to repeat levels. Progress 

in the program is evaluated by a multi-disciplinary team ordinarily consisting 

of Executive, Unit, Correctional, Psychology, and Education staff.

This inmate handbook is designed to present a general overview of the BOP and 

the SMU program at AUSP Thomson. This handbook is not intended to be a complete 

guide to all of the laws, regulations, BOP-specific policies, and AUSP Thomsonspecific policies and procedures governing inmate behavior. Rather, this 

handbook is intended to assist you in understanding and adjusting to your new 

institution.

INTAKE, CLASSIFICATION AND THE UNIT TEAM

Orientation

Inmates are given a social screening by Unit Management staff and medical 

screening by Health Services staff at the time of arrival. Inmates are 

immediately provided with a copy of the institution’s rules and regulations, 

which includes information on inmate rights and responsibilities. It also 

includes information on sexual assault and abuse.

During the intake screening process, inmates designated to the SMU will receive 

a SMU Inmate Admission & Orientation (A&O) handbook. This handbook contains 

information specific to the SMU program, as well as information traditionally 

covered in A&O lectures. Additionally, the entire A&O lecture is saved to each 
3

individual MP3 player and may be listened to at any time to advise inmates of 

the programs, services, policies, and procedures regarding AUSP Thomson. 

Classification Teams (Unit Teams)

Each inmate is assigned to a housing unit. A unit is a self-contained inmate 

living area that includes both housing sections and office space for unit 

staff. Each unit is staffed by a Unit Team directly responsible for the 

inmates living in the unit. The unit offices are located in the units so 

staff and inmates can be accessible to each other. The unit staff typically 

includes a Unit Manager, Case Manager, Correctional Counselor, and Unit 

Secretary. The Staff Psychologist, Education Advisor, and Unit Officer are 

considered members of the Unit Team and provide input for classification 

purposes.

Inmates are assigned to a specific Unit Team. Generally, the resolution of 

issues or matters of interest while at the institution are most appropriately 

initiated with the Unit Team. Unit Team members are available to assist in 

many areas, including parole matters, release planning, personal and family 

problems, counseling, and assistance in setting and attaining goals while in 

prison. Ordinarily, a member of the unit staff will be at the institution 

from 7:30 a.m. to 9:00 p.m., and during the day on weekends and holidays. 

GENERAL FUNCTIONS OF UNIT STAFF

Unit Manager: The Unit Manager is the administrative head of the general unit 

and oversees all unit programs and activities. The Unit Manager is the 

Chairperson of the team that comprises the Case Manager and Correctional 

Counselor, with input from Education and Psychology staff.

The Unit Manager reviews team decisions and may chair the Unit Discipline 

Committee (UDC), which is a body that hears disciplinary infractions. 

The Unit Manager is ordinarily present during initial classification and 

subsequent program review(s) in which RRC placement is discussed. 

Case Manager: The Case Manager is responsible for all casework services and 

prepares classification material, progress reports, release plans, 

correspondence, and other materials relating to the inmate’s commitment. The 

Case Manager serves as a liaison between the inmate, the administration, and 

the community. 

Correctional Counselor: The Counselor provides counseling and guidance for 

the inmates of the unit in areas of institutional adjustment, personal 

difficulties, and plans for the future. The Counselor plays a leading role in 

segments of unit programs relating to inmate activities. 

Unit Secretary: The Unit Secretary performs clerical and administrative 

duties, to include the preparation of release paperwork. 

Unit Officer: The Unit Officers have direct responsibility for the daily 

supervision of inmates and the enforcement of rules and regulations. They have 

safety, security, and sanitation responsibilities in the unit. Unit Officers 

are in regular contact with inmates in units and are encouraged to establish 
4

professional relationships with them, as long as such interaction does not 

interfere with their primary duties. Unit Officers control movement in and 

out of the unit and conduct regular searches for contraband.

Communications

Normally, a unit staff member is available each day of the week and most 

evenings until 9:00 p.m. 

Inmates are encouraged to speak with a unit staff member when they are making 

rounds or by submitting an Inmate Request to Staff.

Initial Classification/Program Reviews

Inmates initially designated to the institution will receive initial 

classification within 28 days of arrival. 

Unit, Education, and Psychology staff will assess each inmate and work with 

them to develop an individual plan that will address skill deficits that may 

deter successful reentry into the community.

Your custody classification will ordinarily occur annually or with greater 

frequency, when factors such as program refusal, detainers, acts of violence, 

completion of programs, or changes in sentence length occur.

Subsequent program reviews will be held every 90 to 180 days, depending upon 

release date. These are held by the Unit Team to review progress on programming 

goals, work assignments, transfers, custody/security level, institutional 

adjustment, etc. The inmate may not waive appearance with the Unit Team.

Reentry Pre-Release Programming

Release preparation begins on the first day of incarceration. The BOP’s reentry 

strategy provides inmates with the opportunity to gain the necessary skills 

and resources to succeed upon release. Through coordinated efforts among the 

departments in the institution and collaboration with other agencies, a wide 

array of programs and activities are offered to better inmates’ chances of a 

successful reentry upon release.

AUSP Thomson’s Reentry Affairs Department offers the SMU population the 

opportunity to request individualized reentry packets containing information 

to assist with identifying and connecting with local support resources near 

their release residence on file. Services include: Programs for Sex-Offenders, 

Veterans, Tribal populations, Employment, Housing/Transportation, Medical or 

Mental Health, Clothing/Food/Household Goods, Financial Education, Substance 

Abuse Treatment, Counseling, Family Services, Mentoring, and Faith Based 

Reentry programs.

Inmates must be within 18 months of their projected release date to qualify 

for this service and must be specific when requesting a particular service. 

To request a reentry packet or for additional reentry-related questions, you 

must submit an Inmate Request to Staff to the Reentry Affairs Department.

When answering questions at initial classification (Team), it is imperative 

that inmates are open and honest so that the team can accurately identify 

needs and make appropriate program recommendations to improve inmates’ chances 
5

of a successful reentry. Each time an inmate goes to team, he or she will 

receive a progress update and new recommendations as warranted. Contributors 

and programming recommendations include Education, Health Services, 

Psychology, Unit Team, Recreation, Religious Services, and the inmate.

Inmates are strongly encouraged to take advantage of the program 

recommendations. 

Additionally, to make the transition back to the community go as smoothly as 

possible, inmates should obtain at least two forms of identification, to 

include a Social Security card. Inmates may also be eligible for some benefits 

upon release (e.g., social security disability, veteran’s benefits, Medicare, 

etc.) to make the transition easier. 

Treaty Transfer for Non-U.S. Inmates 

Inmates who are not U.S. citizens may be eligible for a transfer to their home 

country to serve the remainder of their sentence. At initial classification, 

the inmate will be advised if the inmate’s home country has a formal exchange 

treaty with the United States. The Case Manager will provide additional 

information regarding an inmate’s eligibility for participation in the 

program. 

Foreign Consular 

The most recent publication of the Consular Notification and Access 

directory will be located in the Law Library. 

SMU Progression and Program Completion

As dictated by Program Statement 5217.02, Special Management Units (SMU), 

dated August 9, 2016, inmates will be reviewed within the first 28 days of 

their arrival and subsequently, every 90 days through Levels One, Two, and 

Three.

These reviews will be conducted by members of the Unit Team, Education, 

Correctional Services, Psychology, and chaired by the Associate Warden of 

Programs. These reviews will be used to determine the progression through 

levels. Inmates found guilty of disciplinary infractions in the greatest or 

high category will ordinarily be returned to the previously completed level 

or back to Level One. In situations where an inmate is pending a disciplinary 

hearing with the Disciplinary Hearing Officer (DHO), he may be placed in the 

housing level commensurate with the infraction until the hearing is conducted. 

During this time, he will still be eligible for privileges at his SMU level. 

If the inmate is found guilty of the infraction, he will lose those privileges,

return to the previously completed level, or return to Level One. If the 

inmate is found not guilty by the DHO, the inmate will retain his current 

level, with all the time and effort being credited to the current level. 

Upon completion of Level Three, inmates will be referred via form 325, Program 

Completion transfer. 

If an inmate fails to complete the SMU program within 24 consecutive months, 

he will be placed in SMU “Fail” status. A thorough review will be conducted 

by the Correctional Programs Division (CPD) in the Central Office, which will 
6

make a recommendation for the inmate’s placement in an appropriate 

institution.

Program Completion

Upon successful completion of the SMU program, Unit Team staff will refer 

inmates for a Program Complete Transfer to an institution commensurate with 

their security and custody needs.

DAILY INMATE LIFE

Sanitation

It is the inmate’s responsibility to check his cell immediately after being 

assigned there and report all damages to the Unit Officer or Correctional 

Counselor. An inmate may be held financially liable for any damage to his 

personal living area.

The accumulation of food items, newspapers, magazines, books, etc., is a 

safety/fire hazard. Excess items will be confiscated and disciplinary action 

may be taken.

Cleaning supplies will be distributed on an as-needed basis and will include

a small brush/broom, a dustpan, and cleaning/disinfectant solution in a paper 

cup. You will be issued a green scrub pad that you will retain in your cell 

for intermittent cleaning.

Items may not be attached to or drawn on walls, windows, light covers, or 

doors. All property will be neatly arranged and clean. See APPENDIX B.

Personal Hygiene

Toothpaste, toothbrush, deodorant, shampoo, and soap for personal hygiene are 

issued by the institution on shower days.

All SMU levels (One, Two, and Three) inmates will be afforded the use of 

hair/beard clippers two (2) times per month and may purchase a non-shaving 

solution from the commissary.

Showers will be provided three (3) times per week.

Barber Shop 

Haircuts will be provided by submitting a Request to a Staff Member to the 

Unit Officer no later than the Friday of the preceding week. Inmates are 

permitted one (1) haircut per month.

Personal Property Limits

Items that may be retained by an inmate are limited for sanitation and security 

reasons, and to ensure excess personal property does not accumulate and pose

a fire hazard or impair staff searches of the cell. Each institution is 

required to establish an Institution Supplement regarding Inmate Personal 

Property, specifically identifying personal property an inmate may retain.

Storage Space 

The amount of personal property allowed each inmate is limited to those items 

that can be neatly and safely placed in the space designated. 
7

Under no circumstances will any materials be accumulated to the point where 

they become a fire, sanitation, security, or housekeeping hazard.

Clothing

Civilian clothing (i.e. clothing not issued to the inmate by the BOP or 

purchased by the inmate through the Commissary) ordinarily is not authorized 

for retention by the inmate. Prerelease civilian clothing for an inmate may 

be retained by staff in the Receiving and Discharge area during the last 30 

days of an inmate’s confinement. All inmates are prohibited from wearing any 

clothing not government-issued or purchased in the Commissary. 

No inmates may be issued, permitted to purchase, or have in their possession 

any blue, black, red, or camouflage clothing or cloth items. Commissary sales 

of clothing are limited to the following colors: Only gray and/or white 

clothing may be sold in institutions for males. The only exception is for 

religious headgear. All government clothing (except undergarments) will be 

tagged with a label indicating the inmate’s name and registration number. 

These items are to be neatly stored in the identified storage space provided. 

Individual washcloths and towels are issued to inmates. 

Commissary/Special Purchase Items

Inmates in all SMU levels (One, Two, and Three) may shop once every two weeks. 

Specific dates of the week an inmate ships from the commissary may vary from 

week to week due to institutional needs.

There are two (2) authorized commissary lists for SMU levels, Level One and 

Two, and Level Three and Complete. Inmates who are placed on commissary 

restriction will be able to purchase stamps, hygiene items, and over the 

counter medication (as specified by staff). Additionally, over the counter 

medication will be available to purchase per medical request.

Commissary sales will be conducted Tuesday-Thursday by Unit/Wing.

Hours: 6:30 a.m. to 3:30 p.m.

Letters, Books, Photographs, Newspapers, and Magazines

An inmate will be limited in the number of letters, books, photographs, 

magazines, and newspapers that can be stored in their designated storage 

space. Nothing is to be tacked, stapled, or taped to any surface. Ordinarily, 

photographs, particularly those of family and friends, are approved, since 

they represent meaningful ties to the community. 

A personal photograph is defined as a photograph intended for individual 

viewing, as opposed to a photograph published for commercial use. Personal 

photographs may be stored or displayed in the housing units according to local 

sanitation and housekeeping guidelines. Inmates may not retain Polaroid 

photos. 

Nude or sexually suggestive photos (individual prints or copies as opposed 

to those from publications) present special concerns about personal safety, 

security, and good order, particularly when the subject is an inmate’s 

relative, friend, or acquaintance, or could reasonably be perceived as such. 
8

For these reasons, an inmate is not permitted to retain, receive, or possess 

a personal photograph in which the subject is partially nude or nude, or when 

the photograph depicts sexual acts such as intercourse, fellatio, or sodomy. 

These materials will be returned to the sender upon receipt at the institution.

Legal Materials

SMU inmates are permitted no more than one cubit foot of legal materials in 

their cell at any given point in time. 

SMU inmates will be provided a means to access their legal materials, along 

with the opportunity to prepare legal documents. 

In order to request an exchange of legal materials in the cell with an equal 

amount of legal materials held in Unit storage as excess legal material, the 

inmate must complete a Request to Staff form and hand it to a member of the 

Unit Team. 

Refer to 28 C.F.R. § 543.10 et seq. and BOP Program Statement 1315.07 for more

information on inmate legal materials.

Hobby Craft Materials 

Staff shall limit an inmate’s hobby shop projects within the cell or living 

area to those projects which the inmate may store in designated personal 

property containers. Staff may make an exception for an item (for example, a 

painting) where size would prohibit placing the item in a locker. This 

exception is made with the understanding that the placement of the item is at 

the inmate’s own risk. Staff shall require that hobby shop items be removed 

from the living area when completed.

Radios & MP3 Players

Each SMU participant will receive one MP3 player upon his arrival at AUSP 

Thomson. Personal radios and MP3 players are not allowed and will be mailed 

home at the institutions expense. 

Jewelry

Inmates may have a plain wedding band and an appropriate religious medallion 

and chain without stones. 

Smoking

Inmate smoking is prohibited in all BOP facilities.

Quarters Rules

In order to minimize maintenance costs, permit uniform inspection, search 

procedures, and maintain orderly congregate living, the institution has 

imposed reasonable regulations on inmate conduct and furnishings in housing 

units. 

It is the inmate’s responsibility to check his living area immediately after 

being assigned there and report all damages to the Unit Officer or Correctional 

Counselor. An inmate may be held financially liable for any damage to his 

personal living area. 

Housekeeping, cleanliness, and storage of food and clothing items are an 

important aspect of your stay here. Each inmate is responsible for making 
9

his bed daily. You are to maintain proper levels of sanitation in your cell 

at all times. Cardboard boxes and other paper containers are not permitted 

for storage due to their combustible nature. The accumulation of food items, 

newspapers, magazines, books, etc. must be kept to a minimum, excessive items 

will be confiscated. Any newspapers older than one week or magazines older 

than one month or modified in any way will be removed from the cell. 

No items (i.e. family/personal photos, magazine pictures, newspaper, 

calendars, cloth lines, gang graffiti etc.) may be displayed on the cell 

walls, window, light covers or doors. Failure to follow sanitation standards 

may result in incident reports. 

Sexually suggestive photographs are NOT authorized for display. Provocative 

pictures, posters, cartoons, and any items cut out of magazines may not be 

displayed in any cell or dorm. 

Unit officers will be responsible for scheduling weekly cell cleaning. An 

ample amount of cleaning supplies will be supplied. Supplies retained for 

prolonged periods or returned altered may result in an incident report.

Pest Control

The Environmental and Safety Compliance Department (ESCD) is responsible for 

Pest Control Management. The primary and most effective method to prevent 

infestations of rodents and insect pests is to eliminate conditions which 

promote their harborage or breeding. The use of traps and chemical poisons 

is a secondary activity and will not result in the elimination of the condition 

that led to the initial infestation.

Units and living quarters will be treated as determined necessary by the 

Environmental and Safety Compliance Administrator. If you have a pest control 

problem in your living quarters, submit a cop-out through your Unit Team to 

the ESCD to request treatment. Prior to any treatment in your area, your 

living quarters must be clean, no food/drink items exposed, and items (shoes, 

papers, etc.) must be picked-up off the floor. If it is determined that the 

infestation is related to poor sanitation, pest control treatment will not be 

applied. 

Adverse Weather

In the event of adverse weather, listen and comply with staff commands. If a 

Tornado Warning is issued and you are housed in units A-H, sit in the inside 

wall of your cell in a position to protect your head.

Clothing Exchange & Laundry 

Institutions issue clothing to the inmate population that is properly fitted, 

climatically suitable, and presentable. Institutions will furnish each inmate 

with sufficient clothing to allow at least three changes of cloths weekly. 

Institutions establish local procedures to account for the initial issue of 

Government-furnished items to inmates and for their return before release. 

Government-issued clothing will not be altered or disfigured in any manner. 

Examples include, but not limited to, the following: converting pants to 

shorts, pleats, cutting off shirt sleeves, defacing clothing, etc. An inmate 
10

found to have destroyed government property may receive an Incident Report,

and appropriate disciplinary action will be taken. 

Clothing Issued: 

3 – Pants

3 – Boxers

3 – T-shirts

2 – Socks

1 – Shower shoes

1 – Canvas shoe

Linen: 

2 – Towels

2 – Washcloths

2 – Sheets

1 – Blanket

1 – Seasonal blanket

Note: Clothing/Linen may not be marked on, drawn on, or altered in any way.

Laundry Loops: Inmates will be issued one laundry loop with their name on 

it. Inmate clothing will be laundered twice a week.

Exchanges/Repairs: All exchanges of clothing or repairs will be requested on 

Inmate Request to Staff Member electronically via TRULINCS addressed to 

Laundry. Once approved, the request will be returned to the inmate with 

approved items for pick up. No items will be issued without a signed, approved 

request. Bring the approved request with you on Fridays to the Laundry from 

11:00 a.m. to 11:30 a.m. to pick up your approved items. If you requested to 

exchange your clothing items, you will be required to bring your used items. 

All items needing exchanged will be on a one for one basis. 

Linen and Blanket Exchange: The Institution Laundry Department will exchange 

sheets and blankets. The schedule will vary per unit. Blankets will be 

exchanged once per month. Sheets will be exchanged once per week.

Inmate Releases: When an inmate is released, he must turn in all clothing 

and linens to the Laundry that were issued to him one day prior to his release, 

keeping only his linens and one uniform to be turned in the morning of release. 

Each inmate will be responsible for each article of clothing and linen issued 

to him. 

Hygiene Items and Correspondence Materials: Inmates may pick up institution 

issued hygiene items and correspondence materials (envelopes and paper) from 

their Unit Team. 

Commissary 

The BOP maintains inmates’ monies (Deposit Fund) while incarcerated. The 

purpose of the Deposit Fund is to provide inmates the privilege of obtaining 

merchandise and services either not provided by the BOP or a different quality

than that provided by the BOP. 
11

An inmate may use funds in their account to purchase items through the 

institution commissary, place funds on their inmate phone account, purchase 

TRU-Units for their TRULINCS account, or send funds by creating a BP-199. 

Inmates may not be in possession of cash at any time. Upon release, all Trust 

Fund accounts will be consolidated and placed on an Inmate Release Debit Card. 

Spending Limitations 

Your spending limit will be established as described in Program Statement 

4500.12, Trust Fund/Deposit Manual.

The National Spending Limit is $360.00 but may be further restricted at the 

local level. Each inmate account is revalidated on a monthly, bi-weekly, or 

weekly cycle.

Deposits to Accounts 

U.S. Postal Service

Inmates' families and friends choosing to send inmates funds through the mail 

must send those funds to the following address and in accordance with the 

directions provided below:

Federal Bureau of Prisons

Insert Valid Committed Inmate Name

Insert Inmate Eight-Digit Register Number

Post Office Box 474701

Des Moines, Iowa 50947-0001

The deposit must be in the form of a money order made out to the inmate's full 

committed name and complete eight-digit register number. Effective December 

1, 2007, all non-postal money orders and non-government checks processed 

through the National Lockbox will be placed on a 15-day hold. The BOP will 

return to the sender funds that do not have valid inmate information provided 

the envelope has an adequate return address. Personal checks and cash cannot 

be accepted for deposit.

The sender's name and return address must appear on the upper left-hand corner 

of the envelope to ensure the funds can be returned to the sender in the event 

that they cannot be posted to the inmate's account. The deposit envelope must 

not contain any items intended for delivery to the inmate. The BOP shall 

dispose of all items included with the funds.

In the event funds have been mailed but have not been received in the inmate's 

account, and adequate time has passed for mail service to Des Moines, Iowa, 

the sender must initiate a tracer with the entity that sold them the money 

order to resolve any issues.

Western Union Quick Collect Program

Inmates' families and friends may also send inmates funds through Western

Union's Quick Collect Program. All funds sent via Western Union's Quick 

Collect will be posted to the inmate's account within two to four hours, when 

those funds are sent between 7:00 a.m. and 9:00 p.m. EST (seven days per week, 

including holidays). 
12

Funds received after 9:00 p.m. EST will be posted by 7:00 am EST the following 

morning. Funds sent to an inmate through the Quick Collect Program may be 

sent via one of the following ways:

1) At an agent location with cash: The inmate's family or friends must complete 

a Quick Collect Form. To find the nearest agent, they may call 1-800-325-6000 

or go to www.westernunion.com. 

2) By phone using a credit/debit card: The inmate's family or friends may 

simply call 1-800-634-3422 and press option 2.

3) ONLINE using a credit/debit card: The inmate's family and friends may go 

to www.westernunion.com and select "Quick Collect".

For each Western Union Quick Collect transaction, the following information 

must be provided:

1) Valid Inmate Eight-Digit Register Number (entered with no spaces or dashes) 

followed immediately by Inmate's Last Name

2) Committed Inmate Full Name entered on Attention Line

3) Code City: FBOP, DC

Please note the inmate's committed name and eight-digit register number must 

be entered correctly. If the sender does not provide the correct information, 

the transaction cannot be completed. The Code City is always FBOP, DC.

Each transaction is accepted or rejected at the point of sale. The sender 

has the sole responsibility of sending the funds to the correct inmate. If 

an incorrect register number and/or name are used and accepted and posted to 

that inmate, funds may not be returned.

Any questions or concerns regarding Western Union transfers should be directed 

to Western Union by the sender (general public). Questions or concerns should 

not be directed to the BOP.

MoneyGram ExpressPayment Program

Inmates' families and friends may also send inmates funds through MoneyGram’s 

ExpressPayment Program. All funds sent via MoneyGram’s ExpressPayment will 

be posted to the inmate's account within two to four hours, when those funds 

are sent between 7:00 a.m. and 9:00 p.m. EST (seven days per week, including 

holidays). Funds received after 9:00 p.m. EST will be posted by 7:00 a.m. 

EST the following morning. Funds sent to an inmate through the MoneyGram 

ExpressPayment Program may be sent via one of the following ways:

1) At an agent location with cash: The inmate's family or friends must complete 

a MoneyGram ExpressPayment Blue Form. To find the nearest agent, they may 

call 1-800-926-9400 or go to www.moneygram.com. 
13

For each MoneyGram ExpressPayment transaction, the following information must 

be provided: 

1) Valid Inmate Eight-Digit Register Number (entered with no spaces or dashes), 

followed immediately by Inmate's Last Name

2) Company Name: Federal Bureau of Prisons

3) City & State: Washington, DC

4) Receive Code: Must always be 7932

5) Committed Inmate Full Name entered on Beneficiary Line

Please note that the inmate's committed name and eight-digit register number 

must be entered correctly. If the sender does not provide the correct 

information, the transaction cannot be completed.

Each transaction is accepted or rejected at the point of sale. The sender has 

the sole responsibility of sending the funds to the correct inmate. If an 

incorrect register number and/or name are used and accepted and posted to that 

inmate, funds may not be returned.

2) ONLINE using a credit, debit or prepaid card (Visa or MasterCard only): 

The inmate's family and friends can click on www.moneygram.com/paybills. Enter 

the Receive Code (7932) and the amount you are sending (up to $300). If you 

are a first time user you also must set up a profile and account. 

Any questions or concerns regarding MoneyGram ExpressPayment transfers should 

be directed to MoneyGram by the sender (general public). Questions or concerns 

should not be directed to the BOP.

Commissary Fund Withdrawals 

Requests for Withdrawal of Inmate Personal Funds, BP-199 forms, will be 

processed weekly by Trust Fund, Inmate Accounts. Withdrawals are initiated in 

TRULINCS, Send Funds (BP-199) by the inmate. When the BP-199 is printed it 

must be signed by the inmate in staff presence and hand delivered. The 

Supervisor of Education approves withdrawal requests for correspondence 

courses and materials for approved education programs. Unit Managers will 

approve all other withdrawal requests. Only an Associate Warden can approve 

inmate withdrawals exceeding $500.00.

TRULINCS

The Trust Fund Limited Inmate Computer System (TRULINCS) is the inmate computer 

network that provides inmates access to multiple services. At no time do the 

inmates have any access to the Internet.

Inmate’s access dedicated TRULINCS workstations installed in various housing 

units and common areas to perform various functions using their register 

number, Phone Access Code (PAC), and the fingerprint process or Commissary 

Personal Identification Number (PIN). Inmate access to these workstations 

varies depending on the institution. 
14

Account Transactions: This service allows inmates to search and view their 

Commissary, telephone, and TRULINCS account transactions, as well as, view 

their Media List.

Bulletin Board: This service is used to supplement the use of inmate bulletin 

boards within the institution for disseminating information to the inmate 

population.

Contact List: This service is used by inmates to manage their email address 

list, telephone list, and postal mailing list. Inmates also mark for print 

postal mailing labels within this service. 

If an email address is entered for a contact, TRULINCS sends a system generated 

message to the contact directing them to www.corrlinks.com to accept or reject 

email contact with the inmate prior to receiving any messages from the inmate. 

If a positive response is received, the inmate may begin exchanging electronic 

messages with this contact. If a contact rejects TRULINCS participation, the 

inmate is blocked from sending any messages to that email address.

Law Library: This service allows inmates to perform legal research.

Manage Funds: This service allows inmates to manage their personal funds by 

creating/canceling Requests for Withdrawal of Inmate Personal Funds (BP-199) 

and their Pre-Release Account. 

Manage TRU-Units: This service allows inmates to purchase TRU-Units using 

available Commissary funds or transfer TRU-Units back to their Commissary 

account. 

Prescription Refill: This service allows inmates to request prescription 

refills via TRULINCS of self-carry medications that are ready for refill 

directly to the Pharmacy. Pharmacy staff will receive the prescription refill 

request and process the request accordingly. Inmates will follow established 

local procedures for picking up requested prescriptions.

Print: This service allows inmates the opportunity to print various documents 

marked for print within TRULINCS. Mailing labels and BP-199 forms may be 

printed for free. All other documents can be printed at a cost.

Public Messaging: Inmates may correspond with friends and family using public 

messaging. This is a restricted version of email that will only allow text 

messages and no attachments. There is a cost per minute fee for using this 

service. Messages are limited to 13,000 characters. 

Request to Staff: This service allows inmates to correspond with staff 

electronically. The list of available departments varies by institution; 

however, there is a standard DOJ Sexual Abuse Reporting mailbox available that 

provides inmate with an additional method to report allegations of sexual 

abuse and harassment directly to the Office of Inspector General (OIG).

Survey: This service allows inmates to take BOP surveys (i.e., Institution 

Character Profile). 

Inmate Telephone System – TRUFONE 
15

SMU Telephone Calls

Inmates participating in the SMU Program at the USP who wish to utilize ITS 

for calling privileges; will need to generate and maintain their phone lists 

using the contacts field in TRULINCS. Inmates will be allowed to make 

changes to their phone lists once every (30) days. Once a phone list is 

generated, the phone numbers on the inmates ITS account will transfer in/out 

from institution to institution.

Provided there are no telephone restrictions as the result of disciplinary 

sanctions or other administrative reasons, inmates in Level One will be 

permitted two (2) 15-minute telephone calls per month. Inmates in Level Two 

will be permitted four (4) 15-minute calls per month. Access to the 

telephone in Levels One and Two is based on calls per month, not minutes. 

Inmates in Level Three will be permitted fifteen (15) phone calls per month, 

not to exceed 150 minutes. Inmates in SMU COMPLETE status will receive the 

same phone privileges as Level Three. Replacement calls will not be given 

due to the call being dropped by the called party or dropped due to the 

called party’s cell phone. The telephones utilized by inmates are MONITORED 

and TAPED.

Each inmate will be provided a nine-digit Phone Access Code (PAC) for accessing 

TRUFONE; including instructions for use of this system. The PAC is 

confidential and should not be shared with other inmates. A replacement fee 

will be charged if a PAC is misplaced or compromised. In addition, each 

inmate will need to perform voice verification registration. Management of 

inmates’ telephone numbers is performed via the TRULINCS.

TRUFONE funds are transferred using the TRUFONE system and must be done in 

even dollar amounts. The TRUFONE funds are deducted from an inmate’s 

commissary account and transferred to the TRUFONE account immediately. 

Transfers may be made from any telephone during operational hours. It is each 

inmate’s responsibility to verify the correctness of the amount transferred 

at the time of transfer.

Visiting Procedures

Provided there are no visiting restrictions as the result of disciplinary or 

other reasons, visitation for inmates in all SMU Levels (One, Two, and 

Three) will be facilitated via video visiting, and will only be available to 

immediate family members, which include parents or (legal guardians which 

must be verified), siblings, offspring, spouses, and grandparents. The 

relationship must be verified. These visits are limited to one hour only. 

Inmates in all levels must submit a request in writing to the Unit Manager, 

at least two weeks in advance of the expected visit. As the availability of 

video equipment will be limited, visits will be limited to one hour per 

inmate (more time may be allotted based on availability of visiting 

booths/equipment). 

Visits will be scheduled in accordance with the availability of video 

equipment needed to facilitate the visit, and rotated according to the level 
16

and the living quarters. NOTE: Visitation is subject to monitoring and 

participation in the visiting process constitutes consent to this 

monitoring. 

Inappropriate Sexual Behavior 

Inappropriate sexual behavior towards staff and other inmates will not be 

tolerated.

Inappropriate sexual behavior is defined as verbal or physical conduct 

perceived as a sexual proposal, act, or threat. Examples of inappropriate 

inmate sexual behavior include, but are not limited to: displaying sexually 

explicit materials; making sexually suggestive jokes, comments, proposals, 

and gestures; and engaging in stalking, indecent exposure, masturbation, or 

other inappropriate or unauthorized physical contact.

Inmates who engage in this type of behavior will be disciplined and 

sanctioned accordingly through the inmate discipline process and may be 

subject to criminal prosecution.

ANY VIOLATION OF VISITING REGULATIONS MAY RESULT IN DISCIPLINARY ACTION AND/OR 

LOSS OF VISITING PRIVILEGES AND POSSIBLE CRIMINAL PROSECUTION OF THE VISITOR.

Directions to AUSP Thomson

 From the West (Des Moines, IA): Take I-235 E. Merge onto I-80 E via EXIT 

137A toward Davenport. Merge onto US-61 N via EXIT 295B toward 

Eldridge/DeWitt. Merge onto US-30 E via EXIT 137 toward De Witt/Clinton. 

Turn right onto 8th Ave S/US-30 E. Continue to follow US-30 E. Turn left 

onto Waller Rd/IL-84. Continue to follow IL-84.

 From the North (Madison, WI): Take S Park St/US-151 S. Continue to follow 

S Park St South. S Park St South becomes US-14 E. Turn right onto State 

Road 92/WI-92. Turn left onto S Rutland St/WI-104/County Hwy-T. Turn 

onto WI-59/State Road 59. Turn onto E Main St/WI-59. Turn left onto Vine 

St/WI-59. Merge onto WI-11 W toward Dubuque. Turn left onto County HwyM. Turn left onto County Hwy-B/County Hwy-M/County Road B. Take the 1st 

right onto County Hwy-M/County Road M. County Hwy-M/County Road M becomes 

IL-73. Turn right onto IL Route 64/US-52 W/IL-64. Turn left onto S Clay 

St/IL-78. Continue to follow IL-78. Turn right onto Argo Fay Rd. Turn 

right onto Illinois Route 84/IL-84.

 From the South (Springfield, IL): Take IL-97E. Merge onto I-55 N toward 

Chicago. Merge onto I-155 N via EXIT 127 on the left toward 

Peoria/Hartsburg. Merge onto I-74 W. Merge onto I-80 W. Take the IL-84 

exit, EXIT 1, toward East Moline/Savanna. Turn right onto IL-84/Route 

84 N.

 From the East (Chicago, IL): Take I-290 W/Chicago-Kansas City Expressway 

W/Eisenhower Expy W. Keep left to take I-88 W/Chicago-Kansas City 

Expressway W via EXIT 15A toward Indiana/Aurora. Take EXIT 36 toward US30 W/Clinton. Merge onto Lincoln Hwy W. Lincoln Hwy W becomes US-30 W. 
17

Turn onto Fulton Rd/IL-136. Turn right onto Waller Rd/IL-84. Continue 

to follow IL-84.

Local Transportation & Accommodations

Nearest Airports

 Quad Cities International Airport (Moline, IL) – 52 miles.

 Dubuque Regional Airport (Dubuque, IA) – 59 miles.

 Chicago-Rockford International Airport (Rockford, IL) – 65 miles.

 Chicago O’Hare International Airport (Chicago, IL) – 144 miles.

 Chicago Midway International Airport (Chicago, IL) 149 Miles.

Nearest Bus Terminal

 Burlington Trailways (Davenport, IA) – 50 miles.

Nearest Train Station

 Amtrak (Moline, IL) – 50 miles.

Local Taxi Companies

 Sun Valley Cabs Savanna, IL.

 Clinton’s Cab Company Clinton, IA.

 Good to Go Taxi Cab Service Davenport, IA.

Local Hotels

 Hampton Inn 2781 Wild Rose Dr. Clinton, IA. (563) 243-5555

 AmericInn 1301 17th St, Fulton, IL. (815) 589-3333

 Knights Inn 800 1 Mile Rd, Thomson, IL. (815) 259-7378

SECURITY PROCEDURES

Attire

Inmates must be in their proper uniform (normally khaki pants and khaki shirts)

Monday through Friday, between 7:30 a.m. and 3:30 p.m. The uniform must be 

maintained in a neat and professional manner, with shirts tucked in and pants 

around the waist line. Other than approved religious headgear, hats will not 

be worn while indoors. 

Counts

Each institution will conduct, at a minimum, five official inmate counts 

during every 24-hour period. On weekends and holidays, an additional count 

will be conducted at 10:00 a.m. 

The inmate is expected to be standing at bedside during official counts held 

at 4:00 p.m. and 9:30 p.m. on weekdays. The inmate will also be required to 

stand for count during the 10:00 a.m., 4:00 p.m., and 9:30 p.m. on weekends 

and holidays, and during any emergency count.

Any inmate who either refuses to stand for the count, or in any way delays 

the counting officers, will be subject to disciplinary action.
18

Contraband

Items possessed by an inmate ordinarily are not considered to be contraband 

if the inmate was authorized to retain the item upon admission to the 

institution, if the item was issued by authorized staff, purchased by the 

inmate from the commissary, or purchased or received through approved channels 

(to include approval for receipt by an authorized staff member or authorization 

by institution guidelines). Controlling contraband ensures a safe environment 

for staff and inmates by reducing fire hazards, security risks, and sanitation 

problems related to inmate personal property. 

Contraband includes material prohibited by law or regulation, or any material 

that can reasonably be expected to cause physical injury or otherwise adversely 

affect the security, safety, or good order of the institution. 

Staff shall consider as nuisance contraband any item (other than hard 

contraband) that has never been authorized, or which previously has been 

authorized for possession by an inmate, but which possession is prohibited 

when either it presents a threat to security or its condition or excessive 

quantities present a health, fire, or housekeeping hazard. Examples of 

nuisance contraband include, but are not necessarily limited to: personal 

property no longer permitted for admission to the institution or permitted 

for sale in the commissary; altered personal property; excessive accumulation 

of commissary, newspapers, letters, or magazines that cannot be stored neatly 

and safely in the designated area; food items which are spoiled or retained 

beyond the point of safe consumption; government-issued items which have been 

altered, or other items made from government property without staff 

authorization. 

Staff shall seize any item in the institution that has been identified as 

contraband, regardless of whether the item is found in the physical possession 

of an inmate, in an inmate’s living quarters, or in common areas of the 

institution. 

An inmate may not purchase, give, or receive any personal property from another 

inmate.

Staff shall return to the institution’s issuing authority any item of 

government property seized as contraband.

Items of personal property confiscated by staff as contraband are to be 

inventoried and stored pending identification of the true owner (if in 

question) and possible disciplinary action. Staff will then provide you with 

a copy of the inventory as soon as practicable.

Shakedowns

Staff may search an inmate's housing and work area and personal items contained 

within those areas, without notice, randomly, and without the inmate's 

presence. The property and living area will be left as close to the same 

conditions as found. 

Pat Searches
19

You will be subject to pat searches by staff at any time. Random pat searches 

are utilized to control weapons and other contraband that provides for the 

safety of both staff and inmates. Inmates who refuse to submit to a pat 

search by a staff member will be subject to disciplinary action.

Inmates assigned to the Special Management Unit will be pat searched and metal 

detected every time they are moved from one area to another.

Cell Moves

Cell moves will be conducted at least once every twenty-one (21) days, but 

may occur sooner. Staff will determine housing assignments, and cell moves 

are not optional. Refusing cell moves will result in an incident report and 

other actions deemed appropriate by staff.

Drug Surveillance / Alcohol Detection

BOP facilities operate drug surveillance and alcohol detection programs, which 

include mandatory random testing, as well as testing of certain other 

categories of inmates. A positive test, or refusal to submit a test, will 

result in an incident report.

Fire Prevention and Control 

Fire prevention and safety is everyone's responsibility, including yours. 

Inmates are required to report fires to the nearest staff member so that 

property and lives can be protected. Piles of trash or rags in closed areas, 

combustible material, items hanging from fixtures or electrical receptacles, 

or other hazards will not be tolerated. 

Staff at the institution are trained in using emergency fire suppression 

equipment. During a fire emergency, you may be notified by the unit 

officer(s) to cuff up prior to being evacuated. Upon evacuation, you will be 

escorted to a temporary holding area until the unit has been cleared for 

return. Simulated fire drills will be conducted quarterly, to familiarize 

the entire unit with fire emergency procedures. Failure to follow staff 

orders during a fire emergency or drill will result in an incident report.

PROGRAMS AND SERVICES

Inmate Financial Responsibility Program 

Working closely with the Administrative Office of the United States Courts 

and the United States Department of Justice, the BOP administers a systematic 

payment program for court-imposed fines, fees, and costs. All designated 

inmates are required to develop a financial plan to meet their financial 

obligations. These obligations may include: special assessments imposed under 

18 U.S.C. 3013, court ordered restitution, fines and court costs, judgments 

in favor of the United States, other debts owed to the United States, and 

other court-ordered obligations (e.g., child support, alimony, and other 

judgments).

Institution staff assist in planning, but the inmate is responsible for making 

all required payments either from earnings within the institution or from 

outside resources. The inmate must provide documentation of compliance and 

payment. If an inmate refuses to meet his or her obligations, the inmate 
20

cannot work for UNICOR or receive performance pay above the maintenance pay 

level. He/She will also be placed in “refuse” status. As the result of being 

in refuse status, the inmate has a spending limit of only $25.00 monthly, can 

be placed in less desirable housing, will not be considered for any favorable 

requests, i.e. (vacations, furloughs, early release, etc.) and will score 

zero in responsibility on the progress report. These are a few examples of 

the sanctions that can be imposed as a result of being in refuse status.

The status of any financial plan will be included in all progress reports, 

and will be considered by staff when determining Security/Custody level, job 

assignments, eligibility for community activities, and institutional program 

changes. The U.S. Parole Commission will also review financial responsibility 

progress at parole hearings.

Food Service 

The mission of AUSP Thomson’s Food Service Department is to prepare and serve 

nutritionally adequate meals. The BOP has adopted a National Menu to which

all food service departments must adhere. This menu is offered at all 

institutions and includes approved menu items based on standard recipes and 

product specifications. The National Menu offers regular, heart healthy and 

no-flesh dietary options. Meals are served in reusable trays with snap-on 

lids. This ensures the wholesomeness of the items served. Trays are colorcoded to distinguish between certified religious diets, no flesh, no pork, 

regular meals, and medical diets. 

All meals are to be consumed in the cells. The menu at AUSP Thomson does not 

include fried items, items with bones, sugar, or other food items that can 

pose an imminent security concern to the institution. A suitable alternative 

for these items will be provided when listed on the menu. Substitutions of 

similar items are authorized when necessary per Program Statement 4700.05,

Food Service Manual.

Medical diets are directed only by the Health Services Department and must be 

prescribed only by the CD, staff physician, staff psychiatrist, or staff 

dentist. A heart-healthy choice is offered to all inmates. This diet is the 

option of a low fat food item versus a high fat food item. If you wish to 

obtain the heart-healthy choice, you must request it.

Religious meals are only directed by the Religious Services Department. The 

BOP provides inmates requesting a religious diet reasonable and equitable 

opportunity to observe their religious dietary practice within the constraints 

of budget limitations and the security and orderly running of the institution 

and the BOP through a religious diet menu. 

Education/ Recreation Services

The mission of Education/Recreation Services is to provide mandatory literacy 

and English-as-a-Second Language programs as required by law, as well as other 

education/recreation and related programs that meet the needs and interests 

of the inmate population, provide options for the positive use of inmate time, 

and enhance successful reintegration into the community.
21

Education opportunities provided for Federal inmates include General 

Equivalency Diploma (GED) and ESL programs, as required by law. Various 

nationally recognized tests will be used to place inmates in appropriate 

education programs. Inmates must perform to the best of their abilities on 

exams for appropriate placement in class. 

Literacy/GED

In order to be considered as participating in Education programming to advance 

through the SMU program, inmates must continuously participate in at least 

one (1) of the following programs offered:

• Literacy Program

• GED

• Pre-GED

• Spanish GED

• Special Learning Needs

• English as a Second Language

• Adult Continuing Education and Radio Courses

• Post–secondary College Correspondence Courses

** Failure to participate in the above programs can negatively affect your 

advancement through the SMU program. ** 

Enrollment Requirement: Inmates who do not show proof of a high school diploma 

or GED are required to attend a mandatory 240 hour GED program. 

English as a Second Language (ESL)

Enrollment Requirement: Mandatory for non-English speaking inmates.

Background: The Crime Control Act of 1990 requires that non-English speaking 

federal prisoners participate in an ESL program until they function at a 

minimum of the 8.0 grade level on the CASAS examination.

The purpose of the ESL class is to provide the student with the opportunity 

to develop effective English language skills. 

Participation in the program is mandatory for all non-English speaking inmates 

unless they have an INS detainer on file, as verified by their Case Manager. 

However, the Education Department encourages all non-English speaking inmates 

to participate in the program.

Once enrolled, inmates who do not complete their assigned work two (2) 

consecutive times will be dropped from the ESL program and listed as “refused” 

participation. Once dropped, the inmate will remain out of the program for a 

minimum of 2 months/60 days. It will be the responsibility of the inmates to 

contact the Education Department for reenrollment after 2 months/60 days has 

expired. 

Official Testing

Official GED testing and CASAS Certification testing is a privilege in the 

SMU program. Inmates who demonstrate successful completion of all assignments, 

who have passing scores on practice tests, and who have their instructor’s 

recommendation will be placed on the official GED Exam waiting list.
22

Violent Crime Control and Law Enforcement Act/Prison Litigation Reform Act 

(VCCLEA/PLRA)

VCCLEA applies to an inmate whose offense occurred on or after September 13, 

1994, but before April 26, 1996. PLRA applies to inmates whose offense 

occurred on or after April 26, 1996. Both laws, (VCCLEA and PLRA) mandate 

that inmates who do not possess a GED or high school diploma must 

satisfactorily participate in the literacy program for a minimum of 240 hours 

or until attainment of a GED. Failure to do so will result in an inmate being 

coded as GED UNSAT, which may affect the inmate’s Good Conduct Time (GCT) by 

12 days per year.

Inmates determined to be in need of the literacy program (and sentenced under 

VCCLEA/PLRA) will be provided in-cell assignments and material appropriate 

for their placement. 

Inmates enrolled in the literacy program will ordinarily be visited once a 

week by an Education staff member to pick-up, distribute, and answer questions 

on their assigned work. The amount of time it takes to receive materials 

depends on many factors, including available resources, institutional needs, 

and the competitive needs of all inmates. Inmates who do not complete their 

assigned work two (2) consecutive times will be dropped from the literacy 

program, listed as “refused” participation and coded appropriately. Once 

dropped, they will remain out of the program for a minimum of 2 months/60 

days. It will be the responsibility of the inmates to contact the Education 

Department for the reenrollment after 2 months/60 days has expired.

Educational Good Time Sentence Credit for D.C. Offenders (DCEGT) 

This credit is authorized by the District of Columbia (D.C.) Code and reduces 

the amount of time to serve under a term of imprisonment. The policy applies 

to D.C. code offenders in BOP custody who committed their offenses before 

August 5, 2000, and completed designated education programs successfully while 

in BOP custody on or after August 5, 1997. It is the inmate’s responsibility 

to submit a cop-out to staff requesting that DCEGT be applied to their 

sentence. 

This should be done after the completion of an eligible program.

GED/ESL Incentive:

A. Each student completing the Literacy Program/GED/ESL will receive 

a monetary award of $25.00 (if eligible).

C. Due to the special circumstances of the Special Management Unit 

program at AUSP Thomson, a formal graduation ceremony will not

take place. 

Adult Continuing Education (ACE)

Adult Continuing Education (ACE) courses are offered to the entire inmate 

population without regard to an inmate’s education level. ACE courses are 

rotated on a two (2) month basis and are broadcast over TBD SMU Radio.
23

ACE Radio Program packet information will be distributed to each cell every 

two (2) months. Every week, an Education staff member will make rounds to 

pick up ACE packet answer sheets.

Any requests, questions, or concerns need to be submitted to Education staff 

in writing. The amount of time it takes to receive materials depends on many 

factors including available resources, institutional needs, and competitive 

needs of all inmates. In order to be considered as participating in the ACE 

SMU Radio Program, inmates must complete all four courses offered every two 

(2) months.

If the ACE packet is lost or damaged, inmates may print or copy a new packet 

from the Electronic Law Library/Local Documents.

A certificate of SMU Radio course completion will be issued by the 

Education/Recreation Department upon successful completion of each level of 

advancement. This certificate will highlight all of the radio courses that 

were completed within the previous level.

Post-Secondary Education (PSE)

Enrollment Requirement: Verified GED or high school diploma. Inmates who 

wish to enroll in Education-related correspondence courses must first receive 

approval from the Supervisor of Education (SOE). To obtain approval for 

enrollment in a correspondence course, the requesting inmate must complete an 

Application for Correspondence Study Approval Form and attach copies of any 

information related to the course requested. If the correspondence course is 

determined to be suitable, an Authorization to Receive Package or Property 

form will be completed, and the requesting inmate will be notified of approval. 

Any correspondence course material that is received prior to approval will be 

returned to sender. The costs of enrollment in the requested correspondence 

course will be the responsibility of the requesting inmate. 

Inmates who do not complete their assigned work assignments or receive two 

(2) consecutive non-participation responses from the school will be dropped 

from the PSE program and listed as “refused” participation. 

Vocational Training (VT)

Inmates may participate in limited VT preparation courses, provided they meet 

the qualifications/pre-requisites. Only qualifying inmates will be contacted 

by the Education Department to enroll in this course within the first 30 days 

of placement in Level Two. Inmates must have a high school diploma or GED. 

When entering Level Two, inmates must have 6+ months available to complete 

the course. Inmates cannot have any 100 or 200 series incident reports or 

pending incident reports within the last 4 months in their disciplinary record. 

Disciplinary records will be monitored during enrollment. If at any time an 

inmate receives a 100 or 200 series incident report, that inmate will be 

removed from this course and program permanently. Inmates enrolled in the VT 

preparation program will be normally visited once every week by the VT 

Instructor to pick up and distribute their assigned work. 
24

Any requests, questions, or concerns need to be submitted to the VT Instructor 

in writing. Once enrolled, inmates who do not complete their assigned work 

will be dropped from the VT program permanently and listed as “refused” 

participation. Rules, procedures, and schedules are subject to change at any 

time according to institutional needs. 

Library Services 

Law Library

Each housing unit has a computer that is equipped with an Electronic Law 

Library (ELL) for inmate use. Inmates must submit a request to the Unit Officer 

to use the ELL computer. There is one ELL computer per Unit, and it is the 

joint responsibility of all inmates living in that Unit to safeguard and 

respect their fellow inmates’ right to access the ELL computer by refraining 

from damaging or attempting to damage/destroy the ELL computer, the printer, 

or any part of the cell in which the equipment is maintained. 

NOTICE IS HEREBY GIVEN THAT ANY INMATE WHO ABUSES THE PRIVILEGE OF THE USE OF 

THE ELL COMPUTER—INCLUDING BY TAMPERING WITH, DAMAGING, DESTROYING, OR 

ATTEMPTING TO TAMPER, DAMAGE, OR DESTROY THE CELL OR THE COMPONENTS THEREIN—

--MAY BE SUBJECT TO DISCIPLINARY ACTION PURSUANT TO PROGRAM STATEMENT 5270.09 

AND/OR TO CRIMINAL PROSECUTION, IN ADDITION TO THE POSSIBILITY OF THE 

SUSPENSION OF THAT INMATE’S ABILITY TO ACCESS THE ELL COMPUTER. 

Inmates will be afforded a reasonable amount of time to conduct legal research 

using the ELL computer. Moreover, because there is only one ELL computer 

within each Unit, use of the ELL computer will be based on priority of need.

Inmates who can demonstrate a requirement to meet an imminent court deadline 

will receive priority over inmates with no imminent court deadline. 

Refer to 28 C.F.R. § 543.10 et seq. and BOP Program Statement 1315.07 for more 

information on the inmate law library and legal research.

All legal materials required to be made available to inmates by applicable 

federal law and BOP policy are available on the ELL computer. Institution 

Supplements and Central Office notices are also made available on the ELL 

computer under the “Bulletin Board” section.

NOTE: The Education Department and Law Library do not supply any reference 

materials (dictionaries, thesauruses, phone books, etc.), pencils, paper, or 

other supplies to any SMU inmates.

Legal Material

Inmates may request copies of their legal materials by submitting a Legal 

Materials Request Form. In order to get this form, inmates must submit a 

Request to Staff (cop-out). More detailed instructions are located on the 

Legal Materials Request Form.

Copies will be made of legal materials only, and you must provide proof of a 

legal need for copies as laid out in Program Statement 1315.07, Legal 

Activities, Inmate.
25

Copies will only be reproduced on one side of standard 81⁄2” x 11” copy paper,

and the Library will not honor any requests for enlargements and/or reductions 

of your legal materials. In order to help maintain acceptable levels of legal 

materials, there is a LIMIT OF 5 COPIES per page unless you can provide a 

written court-mandated need for more. Also, the Library WILL NOT make copies 

of BLANK LEGAL FORMS, these items are not considered to be legal in nature 

until something is written on the form.

Accommodations will be made for legal copies to those inmates with a verified 

imminent court deadline. 

In the event that you are on indigent status (inmates lacking funds) and need 

items printed off of the ELL computer, you may request an Indigent Inmate 

Request for Printed Legal Pages form from the Law Library. Please read and 

carefully follow the directions before completing the form in its entirety. 

A verification of indigent status will be completed prior to fulfilling the 

request. 

NOTE: Inmates on encumbered status are not indigent.

All inmates, including indigent inmates, will be required to legibly sign a 

pre-completed form BP-199.045 (Request for Withdrawal of Inmate Personal 

Funds) in the amount for which it costs to complete the copies. 

This form will be provided to the inmate by the Law Library Staff (or its 

representative) when the completed copied are delivered. All copies cost 

$0.15 per page. When signing the form BP-199, please provide your signature 

only on the designated line. No political statements, nicknames, or other 

written statements will be accepted. If you fail to abide by this rule, you 

WILL NOT receive your requested copies and an incident report may be written. 

Additionally, any inmate who refuses to sign the form BP-199 WILL NOT receive 

his requested copies and an incident report may be written for your refusal 

to pay.

Delivery of legal copies and indigent printouts are customarily provided to 

all units once a week. The amount of time it takes to receive materials depends 

on many factors including, but not limited to, available resources, 

institutional needs, date of submission, and the competitive needs of all 

inmates. No deliveries will be made on legal holidays or weekends.

Typewriters

SMU inmates will not have access to typewriters, but will instead have access 

to a writing instrument and paper to draft legal documents.

Leisure Library

Services Available 

A. Levels One, Two, and Three inmates have book carts/shelves on each floor 

in their units.

B. Book titles are limited to what is available on the cart/shelf. No 

requests will be accepted for specific book titles.
26

C. Books are rotated quarterly.

D. Books are handed out by the Unit Officers with the established unit 

schedules. 

Recreation

Recreation, Leisure, Wellness

The BOP encourages inmates to make constructive use of leisure time and offers 

activities. These activities strive to provide inmates with opportunities to 

reduce stress and enhance overall health and emotional well-being.

Inmates in Level 1 and 2 will be provided the opportunity to participate in 

recreational in cell activities. These activities will be in the form of 

handouts. To receive credit for individual participation, inmates must 

complete the activities within the allotted time. The activities will be 

handed out and collected by recreation staff. If any recreation material is 

altered, damaged or lost, the inmate will receive an incident report, which 

may result in an adjustment of the delivery of recreation materials to the 

inmate.

The institution does not provide an inmate photograph program for the SMU 

inmates.

Exercise

Inmates will be offered five (5) hours of recreation per week. If the inmate 

refuses recreation when the recreation area is available, he will be considered 

to have refused his recreation for that day. Inmates are not allowed to choose 

recreation partners.

Religious Services 

The Religious Services Department provides pastoral care and religious 

accommodation in accordance with the law, federal regulations and BOP policy. 

Chaplains offer pastoral counseling, spiritual direction, support, and crisis 

intervention. Chaplains oversee the religious diet program, ceremonial 

religious meals, and religious holiday observances. 

Program Statement 5360.09 and Institution Supplement TOM 5360.09, Religious 

Beliefs and Practices, provide more information.

Inform your family to provide complete information to the institution in case 

of a family emergency. 

Complete information includes, but is not limited to: the caller’s names, 

address, telephone number, your registration number, the affected person’s 

name, the actual location/address and contact information, and the name and 

contact information for an independent third-party who can verify. Pastoral 

calls are ordinarily placed via Inmate Telephone System (ITS).

This information will be verified before you are notified. If the information 

received cannot be verified by an outside agency (hospital, funeral home, law 

enforcement, etc.), you will not be notified. After the information has been 

verified, a Chaplain will notify you of the emergency and, if appropriate, 

arrange for you to communicate with your family.
27

Pastoral Counseling

Chaplains are available during rounds. Appointments may be requested through 

submission of a written request. Pastoral counseling will be conducted at the 

cell door.

Written Requests

Written Inmate to Staff Requests must be submitted on a full sheet of paper 

including last name, register number, unit and cell assignment, and date. 

Incomplete requests will not be accepted. Staff will not complete incomplete 

written requests.

Religious Preference & Tolerance

If AUSP Thomson is your first assignment in the BOP, Unit Team will denote 

your religious preference. If you wish to change your preference, submit a 

written request to Religious Services. 

No one may disparage the religious beliefs of an inmate, nor coerce or harass 

an inmate to change religious preference. Inmates are expected to be respectful 

to others with differing beliefs.

Programs that Enhance Reentry Success

Chaplains may provide addresses for ministries that supply correspondence 

courses, subject to availability. The Chapel library has resources available 

for your spiritual growth. A list of available softcover books is posted on 

the TRULINCS computer system. Book lists are posted by religion.

A list of Holy Days, Fast Days, Ceremonial Meals, and their deadlines, is 

located on the TRULINCS computer system. All accommodations must be requested 

in writing individually.

Religious Items and Literature

Authorized personal religious items may be purchased / acquired by the 

adherent. Authorized items available from Commissary may be purchased by those 

whose religious preference reflects a need for those items. Authorized items 

not available from Commissary may be purchased via Special Purchase Order from 

an approved vendor. 

Items should be less than $100 in value. Pre-approved items are listed and 

available from Religious Services upon written request. Authorized items not 

available for purchase may be acquired by Authorization to Receive a Package 

form (i.e., eagle feathers). Softcover books may be checked out from the 

Chapel library in two-week increments. Loaned books must be returned to the 

Chaplain in order to receive new books. Books are traded on a one-for-one 

basis. Lost or damaged books will be charged to the inmate, and an incident 

report may be written.

Religious books may also be purchased according to Program Statement 5266.11,

Incoming Publications.

Religious Diet Program

Inmates must submit a written request to be interviewed. The Chaplaincy team 

will review your answers to the interview. A determination will be made to 

approve you for self-selection from the mainline, with access to a no-flesh 
28

option, or for certified processed foods. You will be notified in writing 

via form BP-S700-053, Notification of Religious Diet Accommodation. If 

approved for the certified food component, Food Service will ordinarily begin 

serving the certified food in two working days under normal operations. Those 

not approved may request a re-interview at six-month intervals.

An inmate may be removed from the certified food diet if he is observed eating 

from mainline, missing consecutive meals, changing his religious preference, 

and/or purchasing food items from Commissary that are not permissible based 

on his religious requirements. Removal is not punitive in nature but provides 

an opportunity for the inmate and staff to reevaluate the program’s 

appropriateness to meet the inmate’s demonstrated need. The process of reapproving a religious diet for an inmate who voluntarily withdraws or who is 

removed will ordinarily extend up to thirty days. Repeated withdrawals 

(voluntary or otherwise) may result in a waiting period of up to one year. 

At that time, a request for reinstatement will require a re-interview.

Religious Rights

Opportunities for religious activities are open to the entire inmate 

population without regard to race, color, nationality or, ordinarily, creed. 

The Warden, after consulting with the institution Chaplain, may limit 

participation in a particular religious activity or practice to the members 

of that religious group. 

Ordinarily, when the nature of the activity or practice (e.g., religious 

fasts, wearing of headwear, work proscription, ceremonial meals) indicates a 

need for such limitation, only those inmates whose files reflect the pertinent 

religious preference will be included. When seeking religious accommodation, 

submit the request in writing. Religious Services staff will attempt to 

accommodate your request within the limits of policy.

Schedules

The Supervisory Chaplain works 12:00 p.m. - 8:30 p.m. on Sundays, earlier 

hours Monday through Thursday, and off duty Friday and Saturday. Staff 

Chaplains’ days off will ordinarily occur during the week. The Religious 

Services Assistant will ordinarily work Monday through Friday. Specific 

schedules are available on the Chapel Program Schedule posted on TRULINCS.

Community Resources

Procedures regarding Ministry of Record, Clergy Visits, and Prison Visitation 

Support (PVS) will occur according to procedures in 

Program Statement 5360.09, Religious Beliefs and Practices. 

Psychology Services

Psychology Services departments in all BOP institutions offer mental health 

care to inmates. This care may include screening, assessment, and treatment 

of mental health or drug abuse problems, individual and/or group counseling, 

psycho-educational classes, self-help and supportive services, or referral to 

Health Services for medical treatment of a mental illness. 

If you are new to the BOP, or if you have previously identified mental health 

or drug abuse programming needs, you will be scheduled for an interview with 
29

Psychology Services staff. The purpose of this interview is to review your 

history and identify your programming needs. A psychologist may make 

recommendations to support your successful adjustment to prison and prepare 

you for your eventual release. We encourage you to participate actively in 

this process. This interview is an ideal time for you to share your interest 

in specific services, such as drug abuse treatment or mental health counseling. 

The AUSP Thomson Psychology Services department is staffed by a Chief 

Psychologist, a SMU Treatment Coordinator, Restrictive Housing 

Psychologists, a Drug Treatment Coordinator, SMU Treatment Specialists, a 

Drug Abuse Treatment Specialist, a Social Worker, and a technician. Staff 

offices are located in the programming wing of the housing units or next to 

Education in the programs building. There are a number of ways to contact 

Psychology Services at this institution. You may:

 Submit an Inmate Request to a Staff Member (a “cop-out”) to Psychology 

Services.

 Speak with a Psychology Services staff member as they make rounds in 

your unit.

 Or in the case of a crisis situation, notify your Unit Officer, Unit 

Team, or any other BOP staff member of your urgent need to speak with 

Psychology Services.

Psychology Services will be responsible for providing mental health services 

to SMU participants on an as-needed basis. 

Suicide Prevention

Incarceration can be a difficult experience. At times, you may feel 

discouraged, frustrated, and helpless. It is not uncommon for people to 

experience depression while in jail or prison, especially if they are newly 

incarcerated, serving a long sentence, experiencing family problems, 

struggling to get along with other inmates, or receiving bad news. Over time, 

most inmates successfully adapt to incarceration and find ways to use their 

time productively and meaningfully. However, some inmates continue to struggle 

with the pressures of incarceration and become overwhelmed by a sense of 

hopelessness. If you feel a sense of hopelessness or begin thinking about 

suicide, talk to a staff member. Help is available and actively seeking help 

is a sign of your strength and determination to prevail. If you feel you are 

in imminent danger of harming yourself or someone else, you should contact a 

staff member immediately. 

In addition, if you suspect another inmate is contemplating suicide, please 

notify a staff member. Staff do not always see everything inmates see. And, 

most suicidal individuals display some warning signs of their intentions. 

PLEASE alert a staff member right away if you suspect a fellow inmate is 

considering suicide. The most effective way to prevent another person from 

taking his or her life is to recognize the factors that put people at risk 

for suicide, take warning signs seriously and know how to respond. 

The warning signs of suicide may include:
30

 Threatening to hurt or kill oneself or talking about wanting to hurt 

or kill oneself.

 Feeling hopeless.

 Feeling rage or uncontrolled anger or seeking revenge.

 Increased alcohol or drug use.

 Withdrawing from friends, family, associates.

 Experiencing dramatic mood changes.

 Feeling anxious or agitated, being unable to sleep, or sleeping all 

the time.

 Seeing no reason for living or having no sense of purpose.

If your friend, cellmate, coworker, or associate is exhibiting these signs, 

start by telling the person you are concerned and give him/her examples of 

what you see that worries you. Listen and encourage the person to seek help. 

If they are hesitant, offer to go with them to speak to a staff member. If 

you are not confident they will seek help, notify a staff member yourself. 

Seeking help for a person in distress isn’t “snitching”, it is showing concern 

for the welfare of a fellow human being. If you report your concerns to 

staff, you can rest easy knowing you did everything within your power to 

assist the individual. 

Drug Abuse Programs

Drug abuse programming is available in all BOP institutions. The BOP offers a 

drug education course as well as treatment options for inmates who have abused 

alcohol and/or drugs.

NOTE: Drug abuse programs are not currently available to SMU inmates at AUSP 

Thomson.

Drug Abuse Education Course

The Drug Abuse Education Course is not drug treatment. The purpose of the 

course is to encourage you to review the consequences of your choice to have 

drugs in your life, to look at the relationship between drug use and crime, 

and to begin to think about how different your life could be without drugs. 

Looking at your drug involvement in this way may motivate you to ask for drug 

abuse treatment. If your pre-sentence report documents a prolonged history 

of drug use, evidence that alcohol or drug use contributed to the commission 

of your offense, a judicial recommendation for treatment, or a violation of 

community supervision as a result of alcohol or drug use, you are required to 

take the Drug Abuse Education Course. Failing to take this required course 

results in your ineligibility for performance pay above maintenance pay level, 

as well as ineligibility for bonus or vacation pay. You will also not be 

eligible for a Federal Prison Industries work program assignment. If you are 

not sure what this means, you may want to ask your counselor.

The Drug Abuse Education Course is available in every BOP institution. If 

you are required to complete the course, your name will automatically be 

placed on the waiting list for the course. When it is time for you to complete 

the course, Psychology Services staff will contact you. If you would like to 

enroll in the course, but are not required to participate, you may submit an 
31

Inmate Request to a Staff Member (a “Cop-Out”) in order to place your name on 

the waiting list for the course.

NOTE: Drug abuse education course are not currently available to SMU inmates 

at AUSP Thomson.

Nonresidential Drug Abuse Treatment

Nonresidential Drug Abuse Treatment is also available in every BOP

institution. Nonresidential Drug Abuse Treatment has been developed to 

provide the flexibility necessary to meet each individual’s treatment needs, 

and more specifically for:

 Inmates with a relatively minor or low-level drug abuse problem.

 Inmates with a drug use disorder who do not have sufficient time to 

complete the intensive Residential Drug Abuse Treatment Program (RDAP).

 Inmates with longer sentences who are in need of treatment and are 

awaiting placement in the RDAP.

 Inmates with a drug use history who chose not to participate in the RDAP, 

but want to prepare for staying sober in the community.

 Inmates who completed the unit-based portion of the RDAP and are required 

to continue treatment until their transfer to a Residential Reentry 

Center (half-way house).

Program completion awards are only available for those who complete the 

program. If you are interested, ask the institution’s drug abuse treatment 

staff for more information on these awards.

NOTE: Nonresidential Drug Abuse Treatment programs are not currently 

available to SMU inmates at AUSP Thomson.

Residential Drug Abuse Treatment

The RDAP provides intensive drug abuse treatment to inmates diagnosed with a 

drug use disorder. Inmates in the residential program are housed together in 

a treatment unit that is set apart from the general population. Treatment is 

provided for a minimum 9 months; however, your time in the program depends on 

your progress in treatment. 

To apply for the RDAP you must send an Inmate Request to a Staff Member (a 

“Cop-Out”) to obtain an interview for the program. First, staff will screen 

your pre-sentence report to determine if there is any documentation indicating 

that you have a pattern of drug abuse or dependence. If so, you will be 

referred to the Drug Abuse Program Coordinator for an interview to determine 

if you meet the diagnostic criteria for a substance use disorder.

Inmates who are diagnosed with a drug use disorder are qualified for the RDAP 

and are admitted to the program based on their nearness to release, as mandated 

by federal statute. 

You must have enough time left to serve on your sentence to complete the unitbased component and the community transition component of the program. Followup Treatment, as described earlier, is provided to inmates after they complete 
32

the unit-based component and before they transfer to a residential reentry 

center.

The RDAP is operated as a modified therapeutic community where inmates are 

expected to model the pro-social behaviors expected in a community. This 

means RDAP participants are role models to other inmates. Therefore, they 

are to demonstrate honesty, to relate positively with their peers, and to 

fully participate in all treatment activities in the unit. The RDAP is a 

half-day program, with the rest of the day devoted to work, school, and other 

self-improvement activities. The RDAP is available in 76 BOP institutions.

NOTE: Residential Drug Abuse Treatment programs are not currently available 

to SMU inmates at AUSP Thomson. However, if you are interested in knowing your

RDAP eligibility for any future institutions at which an RDAP program is 

available, you may contact the institution’s drug abuse program coordinator. 

You may apply for the program at any time during your incarceration, but your 

interview, like program admittance, will be based on your proximity to release. 

Ordinarily inmates are interviewed 42-24 months from release depending on the 

facility’s security level and waiting list for the RDAP.

Early Release

The Violent Crime Control and Law Enforcement Act of 1994 allows the BOP to 

grant a non-violent inmate up to 1 year off his or her term of imprisonment 

for successful completion of the residential drug abuse treatment program 

(Title 18 U.S.C. § 3621(e)(2)). For more information, talk to an institution 

drug abuse treatment specialist or drug abuse program coordinator.

Community Transition Drug Abuse Treatment

To successfully complete the RDAP, inmates are required to participate in the 

Community Transition Drug Abuse Treatment component of the program. The BOP 

ensures that inmates receive continued treatment when transferred to a 

residential reentry center (RRC) or to home confinement. The RRC, is 

structured to help you adjust to life in the community and find suitable postrelease employment. RRCs provide a structured, supervised environment and 

support job placement, counseling, and other services. Within the structure 

of the RRC, RDAP participants continue their drug abuse treatment, with a 

community-based treatment provider. The BOP contracts with this provider to 

deliver treatment services in the community. Inmates must continue to 

participate in transition drug abuse treatment to earn any benefit associated 

with successful completion of the RDAP, e.g., early release.

In addition to these drug abuse programs, drug abuse treatment services may 

also be provided within the context of other specialized treatment programs 

with the BOP, such as the Resolve Program and the Challenge Program.

NOTE: Community Transition Drug Abuse Treatment programs do not currently 

apply to SMU inmates at AUSP Thomson because there is currently no RDAP program 

for SMU inmates at AUSP Thomson.

The Trauma in Life Workshop
33

The Resolve Program includes a psycho-educational component, the Trauma in 

Life Workshop. This workshop addresses the challenges individuals face 

following exposure to traumatic life events and the strategies these 

individuals may use to enhance their resilience or ability to survive and

thrive following these events.

The Resolve Program also includes a treatment component of non-residential 

counseling groups. Only those inmates with a history of trauma and an 

associated mental health problem may participate in Resolve Program counseling 

groups. These groups are designed to improve coping skills, build healthy 

relationships, and enhance emotional stability. 

NOTE: The Resolve Program is not currently available to SMU inmates at AUSP 

Thomson.

The Challenge Program (high security institutions only)

The Challenge Program is an intensive, residential program for inmates with 

drug abuse and/or mental health problems and is available in all BOP 

penitentiaries. Treatment is highly structured, and inmates with drug programs 

and those with mental health programs are housed together in a treatment unit 

that is set apart from the general population. The Challenge Unit is a safe 

harbor for those who want to work out drug abuse and/or mental health problems. 

Inmates may volunteer for the Challenge program at any time during their 

incarceration. The Challenge program is typically a 9 month program, but your 

time in the program depends on your treatment needs and your progress in 

treatment.

 

NOTE: The Challenge Program is not currently available to SMU inmates at AUSP 

Thomson.

Specialized Residential Mental Health Programs

The BOP also has several residential mental health programs designed to help 

inmates with severe emotional, cognitive, and behavioral problems. These 

programs are indicated for inmates who are having difficulty functioning in a 

mainline institution due to a psychological disorder. They are designed to 

improve the day to day functioning of inmates with the goal of helping them 

return to a mainline institution or preventing the need for hospitalization. 

Psychology Services has additional information about these programs and can 

make recommendations for participation.

NOTE: Specialized Residential Mental Health Programs are not currently 

available to SMU inmates at AUSP Thomson.

The Sex Offender Management Program

The BOP offers sex offender treatment programs at our Sex Offender Management 

Program (SOMP) institutions. SOMP institutions have a higher proportion of 

sex offenders in their general population. Having a larger number of sex 

offenders at SOMP institutions ensures that treatment volunteers feel safe 

about participating in programming. 

The BOP’s sex offender treatment programs are stratified into two program 

levels:
34

The Residential Sex Offender Treatment Program (male institutions only).

The Residential Sex Offender Treatment Program (SOTP-R) is a high intensity 

program designed for high risk sexual offenders - ordinarily inmates with 

multiple sex offenses, or a history of contact sexual offenders. 

The Non-residential Sex Offender Treatment Program (SOTP-NR) is a moderate 

intensity program designed for low to moderate risk sexual offenders. Many 

of the inmates in the SOTP-NR are first-time offenders serving a sentence for 

an Internet sex crime. All SOMP institutions offer the SOTP-NR.

When you volunteer for treatment, BOP staff will determine whether the 

Residential or Non-residential Treatment Program is appropriate for you based 

on your offense history. If eligible for treatment, you will be transferred 

to a SOMP institution based on your treatment needs and security level.

If you are interested in receiving sex offender treatment and would like to 

know if you are eligible for the program, contact Psychology Services. You 

may apply at any point in your sentence. However, inmates ordinarily enter 

treatment when they have between 24 to 42 months remaining on their sentence. 

If you are at the beginning of your sentence or have more than 48 months 

remaining on your sentence, you may want to wait before applying for the 

program.

NOTE: Sex Offender Management or Treatment Programs are not currently 

available to SMU inmates at AUSP Thomson.

SMU Services

Each SMU inmate will be assigned Psychology staff members to provide both 

monitoring of mental health and treatment programs aimed at facilitating 

transfer back to a mainstream USP or an open compound. Psychology staff will 

also be available to offer assistance with difficulties adjusting to 

restrictive housing, other situational problems, and symptoms of mental 

disorder. Monthly assessments will be conducted by a psychologist, and most 

treatment programming will be administered by a SMU treatment specialist. 

During initial phases of programming, most treatment will be in-cell homework 

assignments (e.g., reading, workbooks, and journaling). If you have difficulty 

with reading assignments, it is important to share such information with your 

treatment specialist. During the last phases of SMU programming, you will be 

encouraged to participate in group programming geared toward interactions with 

a wide range of peers. 

If you are in restrictive housing and would like to have a private conversation 

with a Psychology staff member, it is important to clearly request such a 

conversation. While psychology staff members can arrange private 

conversations, it is important that you realize Psychology staff will not 

maintain the privacy of conversations under the some of the circumstances 

described below. 

Confidentiality

Security needs and the nature of a prison environment affect mental health 

care in a variety of ways. Confidentiality is an important component of the 
35

therapeutic relationship. However, in a prison environment, confidentiality 

must be weighed against institutional needs of safety and security. Mental 

health providers in the institution not only serve inmates, they also serve 

the institution and the public at large. 

In the community, certain situations require mental health providers to 

violate client confidentiality. For example, many states mandate reporting 

of child or elder abuse. Providers also must notify authorities if a client 

threatens suicide or serious harm to others. Similarly, prison mental health 

providers violate confidentiality when an inmate is at risk of serious harm 

to themselves or others, such as when an inmate presents a clear and present 

risk of escape or when an inmate is responsible for the creation of disorder 

within a facility. Confidentiality may also be limited when prison mental 

health providers share information on a need-to-know basis with prison 

officials or other federal law enforcement entities. For example, before you 

are transferred to a residential reentry center, mental health providers must 

communicate your mental health needs to your unit team. 

Like all other staff, Psychology staff are required to write incident reports 

and supporting memos if they observe inmates violate institutional rules. 

If you tell a staff member, including a Psychology Services staff member that 

you are going to harm or kill yourself or someone else, or engage in a behavior 

that jeopardizes the safety or security of the institution, confidentiality 

will be breached, and the appropriate individuals will be notified on a needto-know basis only. 

Simply put, there is no guarantee of confidentiality in the prison setting. 

However, you can rely on the professional judgment of Psychology Services 

staff who conscientiously balance your confidentiality and the safety and 

security of the institution. Information that does not impact the safety and 

security of the institution, inmates, and staff, will not be shared. While 

these limitations on confidentiality may initially deter you from seeking

treatment, the vast majority of inmates who receive psychological services 

are comfortable with the decisions staff make with regard to their 

confidentiality. If you have additional questions about confidentiality, be 

certain to discuss your concerns with Psychology Services staff.

Central Inmate Monitoring System 

The Central Inmate Monitoring System (CIMS) is a method for the BOP (or BOP) 

to monitor and control the transfer, temporary release, and participation in 

community activities of inmates who pose special management considerations. 

Designation as a CIMS case does not, in and of itself, prevent an inmate from 

participating in community activities. All inmates who are designated as CIMS 

cases will be notified by their Case Manager. 

Marriages 

If an inmate wishes to be married while incarcerated, the Warden may authorize 

him to do so under certain conditions. All expenses of the marriage will be 

paid by the inmate. If an inmate requests permission to marry he must:
36

 Have a letter from the intended spouse which verifies their intention 

to marry.

 Demonstrate legal eligibility to marry.

 Be mentally competent.

 The marriage must not present a security risk to the institution.

Marriage procedures are detailed in the local Institution Supplement.

Medical Services 

The BOP inmate health care delivery system includes local ambulatory clinics 

as well as major medical centers. Emergency medical care is available 24 hours 

a day in all BOP facilities. BOP clinical staff typically covers the day and 

evening shifts and community emergency personnel meet emergency needs when 

BOP clinical staff is not on-site.

Health Services typically includes episodic visits for new or recurring 

medical or dental symptoms through a sick call system; chronic care management 

for chronic and infectious diseases through enrollment in chronic care clinics 

for regular care, routine dental care, medical and dental emergency care for 

injuries and sudden illness; age-appropriate preventive care to promote 

optimal health and functional status; restorative care to promote achievable 

functional status; long-term care; and end-of-life care.

The Health Services Unit at Special Management Unit (SMU) at AUSP Thomson 

functions as an ambulatory clinic. The medical staff consists of physicians, 

advanced level providers, other clerical staff and administrative ancillary 

support staff. 

Health Services Staff is available seven days per week. Regular hours of 

operation are 6:00 a.m. to 12:00 midnight. 

To obtain after-hours emergency services, notify a staff member of your 

emergency immediately. Emergency medical care may be administered if an injury 

or illness requires emergency treatment.

Categories of Care

The BOP of Prisons assigns medical problems to one (1) of five (5) categories 

of care:

1. Medically Necessary-Acute or Emergent: A condition that, if not 

immediately treated, is life-threatening, likely to cause blindness, 

or irreversible loss of life or function.

2. Medically Necessary-Non-Emergent: A condition that, if untreated, will 

result in premature death, or interfere with the possibility of later 

repair, or creates a level of pain or discomfort which impairs the 

ability to conduct activities of daily living. 

3. Medically Acceptable-Not Always Necessary: Medical conditions whose 

treatment may be delayed without jeopardizing the life, sight, or bodily 

function of the patient.
37

4. Limited Medical Value: Medical conditions in which treatment 

provides little or no medical value, are not likely to provide 

substantial long term gain, or are expressly for the inmate’s 

convenience.

5. Extraordinary: Medical interventions are deemed extraordinary if they 

affect the life of another individual, such organ transplantation, or 

are considered investigational in nature.

The BOP to include all inmates at AUSP Thomson will treat all Medically 

Necessary Emergent and Non-Emergent Conditions. All other conditions falling 

within the Medically Acceptable-Not Always Necessary category are essentially 

elective procedures that, if requested, will always require justification and 

approval by the Institution’s Utilization Review Committee. 

Medical problems falling within the Limited Medical Value or Extraordinary 

categories are ordinarily not treated by the BOP.

Consultants and Referrals

All medical care that is provided will be consistent with community standards 

of care. When available, and when required, community consultants will be 

contracted for commonly needed services such as cardiology, dermatology, 

general surgery, ophthalmology, optometry, orthopedics, psychiatry, urology,

and radiology. Additionally, patients may also be referred to BOP Medical 

Referral Centers.

Emergency Medical Treatment

A healthcare provider is available during normal working hours. Should you 

become ill or injured after normal daily rounds by the clinical provider, you 

must notify a staff member. The healthcare provider will arrange for the most 

appropriate time for you to be seen in the clinic. Once your emergency status 

has been evaluated, you will either be treated the same day "as an emergency" 

or referred to Sick Call for treatment in accordance with the triage protocol. 

Medical Sick Call System

All inmates in the SMU program will be seen by medical staff cell side on a 

frequent basis. Every precaution will be made to maintain patient privacy. 

When deemed necessary, an inmate may be removed to the medical examination 

room or the main Health Services Unit for further intervention(s). Medical 

staff making frequent rounds will attempt to establish verbal contact with 

each inmate. All inmates requesting to see either a physician or a dentist 

will be scheduled with the appropriate clinician after the evaluation made by 

the provider during his/her daily rounds. Only conditions deemed emergent will 

be managed immediately by the clinician. No routine sick call will be held 

on weekends or holidays. 

A BOP issued ID card must be brought, presented, or displayed on the outside 

of every SMU door each time you are seen, assessed or treated by medical 

staff.

Emergency Medical Treatment
38

All emergencies or injuries receive priority for treatment. Appropriate 

medical care will be provided by institution clinical staff, on-call staff if 

after hours, or by community emergency medical providers. Clinicians covering 

evenings, weekends and holidays provide treatment for acute medical problems 

and directly observed pill lines. 

Medication Administration (Pill Line) 

All medications will be delivered to the cells of inmates assigned to Levels

One, Two, and Three.

Hours of Pill Line at SMU

• Daily 6:00 a.m. to 6:30 a.m.

• Daily 3:00 p.m. to 4:00 p.m. 

Pill line times may be adjusted due to changes in meal schedules, an 

institution emergency, adverse weather, etc.

Over-the-Counter-Medication (OTC)

Inmates in the SMU program may have limited access to OTC medications available 

in the commissary. You may only purchase pre-approved OTC items. 

Inmates who are listed on the TRUFACS/BEMR database as indigent may receive 

up to two (2) OTC medications per week from the institution pharmacy with 

supplies ranging from seven to 30 days, depending on the medication. Indigent 

inmates will complete the “Over – the – Counter medication request form and 

will submit it to medical staff completing medical rounds on Wednesdays.

Health Services Related Questions

All inmates in the SMU program will have the opportunity to submit health 

services related questions via an Inmate Request to Staff form. The forms may 

be obtained from the Unit Officer or a Health Services staff member. 

The forms must be turned in during daily sick call rounds, between 6:00 a.m. 

and 7:15 a.m. on Monday, Tuesday, Thursday or Friday. 

You must turn in the form yourself to the provider making the rounds in order 

to have your medical complaint addressed appropriately. The provider will 

triage your complaint and will determine if your complaint requires same day 

attention or may choose to put you on call-out for evaluation at a later day.

Notice to Inmates - Inmate Copayment Program

Pursuant to the Federal Prisoner Health Care Copayment Act (FHCCA) of 2000 

(P.L. 106-294, 18 U.S.C. 4048), the BOP and AUSP Thomson provide notice of 

the Inmate Copayment Program for health care, effective October 3, 2005.

A. Application: The Inmate Copayment Program applies to anyone in an 

institution under the BOP’s jurisdiction and anyone who has been charged 

with or convicted of an offense against the United States, except inmates 

in inpatient status at a Medical Referral Center (MRC). All inmates in 

outpatient status at the MRCs, and inmates assigned to the General 

Population at these facilities, are subject to co-pay fees.
39

B. Health Care Visits with a Fee: You must pay a fee of $2.00 for 

health care services, charged to your Inmate Commissary Account, 

per health care visit, if you receive health care services in 

connection with a health care visit that you requested, except 

for services described in section C below. 

These requested visits include Sick Call and after-hours requests to see a 

health care provider. If you ask a non-medical staff member to contact medical 

staff to request a medical evaluation on your behalf for a health service not 

listed in section C below, you will be charged a $2.00 co-pay fee for that 

visit. 

You must pay a fee of $2.00 for health care services, charged to your Inmate 

Commissary Account, per health care visit, if you are found responsible through 

the Disciplinary Hearing Process to have injured an inmate who, as a result 

of the injury, requires a health care visit.

C. Health Care Visits With No Fee:

A copayment will not be charged for: 

 Health care services based on health care staff referrals.

 Health care, staff approved, follow up treatment for a chronic 

condition.

 Preventive health care services.

 Emergency services.

 Diagnosis or treatment of chronic infectious diseases.

 Mental health care.

 Substance abuse treatment.

If a health care provider orders or approves any of the following:

 Blood pressure monitoring

 Glucose monitoring

 Insulin injections

 Chronic care clinics

 TB testing

 Vaccinations

 Wound care

 Patient education

Your health care provider will determine if the type of appointment 

scheduled is subject to a co-pay fee.

D. Inmates without Funds: An inmate without funds (indigent inmate) 

is defined as an inmate who has not had a trust fund account 

balance of $6.00 for the past 30 days. You will not be charged a 

healthcare service fee if you are considered indigent and unable 

to pay the fee. Health care services will never be denied due to 

insufficient funds. However, the Warden may impose restrictions 

on an inmate to prevent abuse of this provision.
40

Example: An inmate shows a pattern of depleting his or her commissary funds 

before requesting health care services.

If an inmate is NOT indigent, but does not have sufficient funds to make the 

co-pay fee on the date of the appointment, a debt will be established by 

TRUFACS, and the amount will be deducted as funds are deposited into the 

inmate’s Commissary Account.

Eyeglasses

You may request a vision screen by signing up through sick-call procedures. 

You will be assessed by a healthcare provider to discuss your concern and 

scheduled accordingly. An eye examination may be ordered by your healthcare 

provider based on need. If, after examination by the optometrist, it is 

determined you require prescription eye wear, a pair of standard issue 

eyeglasses will be provided. Inmates may retain their eyeglasses at admission 

if there are no security concerns; however, the BOP will not repair personal 

glasses. Glasses will not be allowed to be sent from home. The BOP will 

furnish prescription eyeglasses with a current prescription in the medical 

file. You are entitled to one pair of eyeglasses per year. If you misplace or 

damage the eyeglasses within the one year period, a $20.00 fee will be imposed 

for replacement.

Contact Lenses

Contact lenses may be prescribed only when, in the clinical judgment of the 

optometrist with the concurrence of the Clinical Director and Health Services 

Administrator they are deemed medically necessary. Inmates arriving at SMU

Thomson with contact lenses not previously approved by a BOP provider, will 

be allowed to retain them pending further eye examination by the BOP 

optometrist. If not medically necessary, the inmate will be prescribed 

eyeglasses and the contact lenses will be mailed home once the eyeglasses are 

received.

Inmate Review of Medical Records

An inmate seeking review and copies of his medical records must complete a 

BP-148, Inmate Request to Staff Member in order to review or receive copies 

of the record. The BP-148 shall be addressed to the Medical Records 

Department. Prior to review of records by the inmate (or copies given to the 

inmate) the records will be reviewed by Health Services staff to determine if 

a legitimate security concern exists (i.e. whether there is any information 

which, if disclosed to the inmate, might reasonably be expected to harm the 

inmate or another person). The institution physician may have to be consulted 

by the reviewer in evaluating records for release. 

The reason for this review is that certain information may be exempt from 

mandatory disclosure to the inmate under the provisions of the Freedom of 

Information Act. If this is the case, the inmate will need to make a 

written request to the Central Office, Office of General Counsel, Freedom of 

Information (FOI) Section, 320 First Street N.W., Washington, D.C. 20534. 

If the reviewing staff member determines that no harmful information is 

contained in the record, the inmate will be notified that he may review or 
41

receive copies of the information requested. Copies will be provided in a 

reasonable amount of time. A & O Physical Examination

If you are newly committed to the BOP, you will receive a complete physical 

examination within 14 calendar days of your arrival to the institution. This 

examination includes a complete physical, various screening tests, and 

immunizations. 

Inmates transferring from other federal institutions will have their record 

reviewed for any required medical testing or examinations. HIV, Hepatitis C 

and immunizations are offered to each newly committed inmate upon arrival, 

during the Admission and Orientation presentation and during preventive care 

clinics. Additionally, inmates may submit a written request for testing if 

needed.

Inmates who have a chronic medical condition and are enrolled in a Chronic 

Care clinic will be assessed by the physician within 14 days of arrival for a 

reevaluation of the medical condition and medication needs.

Preventive Health Care

The Preventative Health Care Clinic is being offered to inmates to promote 

healthy living, prevent disease, provide screening for infectious diseases, 

cancer and chronic diseases, and update immunizations. If you are interested 

in participating in the clinic, you may request a Preventative Health Care 

appointment by submitting your request to Health Services via an Inmate Request 

to Staff form.

Annual Immunization/Tuberculosis Screening

All inmates will be scheduled for the tuberculosis screening on an annual 

basis. This screening will be in the form of the PPD skin test. 

During the flu season, which is typically in early winter, inmates will be 

offered the influenza vaccine or “flu shot” according to BOP clinical 

guidelines and inmates’ medical priority. When available, you will be 

instructed to submit a request via an Inmate Request to Staff form.

Testing for Communicable Diseases

There are several diseases that can potentially be spread in a prison 

environment. Three of the more serious diseases are Human Immunodeficiency 

Virus (HIV) which causes AIDS, Hepatitis B and C, and Tuberculosis (TB). 

The viruses that cause chronic infection, such as HIV and hepatitis B and C 

can only be passed from an infected person to another by providing a means 

for a small quantity of their blood or semen to come into contact with your 

blood stream. This means you are likely to develop one of these diseases if 

you participate in high-risk behaviors with an infected person. These highrisk activities includes sexual contact, sharing needles, syringes, or other 

drug paraphernalia, tattooing, and body piercing. 
42

Inmates may request screening for infectious diseases whether or not they have 

been involved in high-risk behavior at any time through an Inmate Request to 

Staff Member form or during a clinical encounter with a medical provider. 

Tuberculosis is usually spread through the air when inhaling the mist from 

someone with the disease who has sneezed or coughed. The BOP and AUSP Thomson 

test each inmate upon arrival at the institution and yearly testing for this 

disease is mandatory. If you think you may have been exposed to someone in 

the past with tuberculosis, inform Health Services.

Administrative Concerns/Grievances

You may seek review of issues related to Health Services fees through the 

BOP’s Administrative Remedy Program (see 28 C.F.R. part 542).

If you have concerns or questions of an administrative nature concerning 

Health Services, you may address them in writing via an Inmate Request to 

Staff Member (cop-out), or discuss them with the HSA or designee during 

mainline. 

If you are unable to resolve your issue, you may pursue your complaint through 

the formal Administrative Remedy process. You have a right to necessary 

medical and dental care. However, if a treatment and/or care plan has been 

recommended, you may choose to refuse the treatment. You will be expected to 

sign a refusal form which will be placed in your medical record.

Living Wills

Inmates are entitled to a Living Will, otherwise known as an Advance Directive. 

This is a legal document by which a patient expresses his/her health care 

wishes in the event of a terminal or irreversible condition, during which that 

individual is no longer able to communicate such wishes to the health care 

provider due to incapacitation.

If you want to have a Living Will, the criteria and procedures are as follows:

1. Obtain a copy of the Illinois statue pertaining to Living Wills.

2. Contact family and/or legal counsel to have the document prepared.

3. When the inmate has received a copy of the legal document, he must 

make an appointment with the Clinical Director for a review of the 

document and discussion of his legal request. A copy will be placed in 

the inmate’s medical record.

At no time will any BOP staff assist an inmate in preparing a Living Will. 

If an inmate has questions concerning a Living Will, he will be directed to 

the Health Services Administrator.

In the absence of a Living Will or Advanced Directive, the BOP will ensure 

life-sustaining measures such as Cardiopulmonary Resuscitation, ventilators,

and other life support mechanics are provided. 

Removal from life support will require court action either by the BOP or the 

affected inmate’s family.

Dental Services
43

Dental services for routine care and emergency are available through dental 

services.

Hours of Operation: 

Monday to Friday 6:30 a.m. to 3:30 p.m.

Inmates must be in proper uniform and with ID on person for any dental 

appointment.

Dental Sick Call Procedure 

Dental sick call is reserved for severe pain, swelling, acute infection, and 

other urgent dental care needs. Co-pay is applied at the time of assessment. 

No routine care procedures will be done during sick call. 

During medical staff sick call rounds, medical staff will accept dental sick 

call request and forwarded to dental.

Dental Routine Care 

Dental routine care is elective and as such, eligible inmates need to sign 

up for the National Routine Care List. 

AUSP Thomson does have automatic recall cleaning. All inmates need to sign up 

for a yearly periodic exam and cleaning. Inmates cannot sign up for next 

year’s periodic exam/cleaning any sooner than 9 months after last periodic 

exam/cleaning.

Sign up procedure: Inmates can request in writing an Inmate Request to Staff 

addressed to Dental Services.

Removing inmates from routine care list: If inmate has more than 2 failed 

appointments (no show with un-excused absence) in a 6 month period, the inmate 

will be removed from routine care list.

Acceptable excused absences:

 A staff member contacts Dental Services requesting an inmate to be 

excused.

 A conflict with an inmate visit confirmed in Sentry.

 If an inmate is ill and cannot keep the dental appointment

 If medical staff encounter a note regarding patient sick call in BEMR 

present for the appointment day.

Refusal: Inmates can refuse part or all routine dental care. Refusing certain 

parts of dental care does not exclude inmates from receiving other treatment 

planned dental care or emergency care unless it is a specific procedure. 

Example: Dentures cannot be made if an inmate refuses extraction.

Inmates can rescind refusal by submitting an Inmate Request to Staff. When a 

refusal is rescinded, the request will be processed as a new request.

Specialty Care: For eligible dental services that cannot be provided by 

Dental Services, specialty care through BOP or a non-BOP consultant is 

available. 
44

After Hours Dental Emergency

Report to any staff member, so that they can contact Medical/Dental Services.

Dental Appliances

All dental appliances (including, but not limited to mouth guards, dentures, 

and retainers), regardless of origin (BOP, State, outside), need to be recorded 

in the BOP charting system as “dental appliances.”

Inmates with multiple sets of dental appliances will only be allowed to keep 

one set. The remaining set(s) can be sent home at the inmate’s expense, or 

they will be discarded.

Administrative Concerns/Grievances

You may seek a review of issues related to Health Service fees through the 

BOP’s Administrative Remedy Program (see 28 CFR part 542).

If you have concerns or questions of an administrative nature concerning 

Health Services, you may address them, in writing via an Inmate Request to 

Staff Member, or discuss them with the Health Service Administrator or designee 

during rounds.

If you have concerns or questions on dental service policy and procedure, send 

an Inmate Request to Staff addressing it directly to Dental Services.

Commissary Oral Health Aids & OTC Medications

All inmates are eligible to purchase oral health aid through commissary.

Commissary list will include list of available oral health aid items. 

OTC Medication: The OTC medication list is included in the commissary list 

for purchase. 

 Purchasing OTC medication on non-assigned commissary day: The Dentist 

will sign & stamp an authorization form and clearly mark OTC medication 

item authorized to purchase. 

 Procedures for an inmate unable to afford OTC medication: An inmate 

without funds (indigent), is defined as an inmate who has not had a trust 

fund account balance of $ 6.00 for the past 30 days per Program Statement 

6541.02, Over-the-Counter Medications, and will be eligible to receive 

OTC pain med as stated in the program statement.

Inmate Health Care Rights and Responsibilities

While in the custody of the BOP you have the right to receive health care in 

manner that recognizes your basic human rights, and you also accept the 

responsibility to cooperate with your health care plans and respect the basic 

human rights of your health care providers.

RIGHTS

1. You have the right to access 

health care services, based on the 

local procedures at this institution. 

RESPONSIBILITIES

1. You have the responsibility to 

comply with the health care policies of 

this institution and follow recommended 
45

Health services include medical and 

dental sick call and all support 

services. If inmate co-pay system 

exists in your institution, Health 

Services cannot denied due to lack 

(verified) of personal funds to pay 

for your care.

treatment plans established for you, by 

health care providers. You have the 

responsibility to pay an identified fee 

for any health care encounter initiated 

by yourself, excluding emergency care. 

You will also pay the fee for the care 

of any other inmate on whom you 

intentionally inflict bodily harm or 

injury.

2. You have the right to know the 

name and professional status of your 

health care providers and to be 

treated with respect, consideration 

and dignity.

2. You have the responsibility to treat 

these providers as professionals and 

follow their instructions to maintain 

and improve your overall health.

3. You have the right to address any 

concern regarding your health care to 

any member of the institution staff 

including the physician, the Health 

Services Administrator, members of 

the Unit Team, the Associate Warden 

and the Warden.

3. You have the responsibility to 

address your concerns in the accepted 

format, such as the Inmate Request to 

Staff Member form, main line, or the 

accepted Inmate Grievance Procedures. 

4. You have the right to provide the 

BOP with Advance Directives or a 

Living Will that would provide the 

BOP with instructions if you are 

admitted as an inpatient to a 

hospital.

4. You have the responsibility to 

provide the BOP with accurate 

information to complete this agreement. 

5. You have the right to be provided 

with information regarding your 

diagnosis, treatment and prognosis. 

This includes the right to be 

informed of health care outcomes that 

differ significantly from the 

anticipated outcome.

5. You have the responsibility to keep 

this information confidential.

6. You have the right to obtain 

copies of certain releasable portions 

of your health record.

6. You have the responsibility to be 

familiar with the current policy and 

abide by such to obtain these records.

7. You have the right to be examined 

in privacy.

7. You have the responsibility to 

comply with security procedures should 

security be required during your 

examination.

8. You have the right to participate 

in health promotion and disease 

prevention programs, including those 

8. You have the responsibility to 

maintain your health and not to endanger 

yourself, or others, by participating in 

activity that could result in the 
46

providing education regarding 

infectious diseases.

spreading or catching an infectious 

disease.

9. You have the right to report 

complaints of pain to your health 

care provider, have your pain 

assessed and managed in a timely and 

medically acceptable manner, be 

provided information about pain and 

pain management, as well as 

information on the limitations and 

side effects of pain treatments.

9. You have the responsibility to 

communicate with your health care 

provider honestly regarding your pain 

and your concerns about your pain. You 

also have the responsibility to keep 

your provider informed of both positive 

and negative changes in your condition 

to assure timely follow up.

10. You have the right to receive 

prescribed medications and 

treatments in a timely manner, 

consistent with the recommendations 

of the prescribing health care 

provider.

10. You have the responsibility to be 

honest with your health care 

provider(s), to comply with prescribed 

treatments and follow prescription 

orders. You also have the responsibility 

not to provide any other person your

medication or other prescribed item.

11. You have the right to be provided 

healthy and nutritious food. You 

have the right to instructions 

regarding a healthy diet.

11. You have the responsibility to eat 

healthy and not abuse or waste food or 

drink.

12. You have the right to request a 

routine physical examination, as 

defined by BOP Policy. (If you are 

under the age of 50, once every two 

years; if over the age of 50, once a 

year and within one year of your 

release).

12. You have the responsibility to 

notify medical staff that you wish to 

have an examination.

13. You have the right to dental 

care as defined in BOP Policy to 

include preventative services, 

emergency and routine care.

13. You have the responsibility to 

maintain your oral hygiene and health.

14. You have the right to a safe, 

clean and healthy environment, 

including smoke-free living areas.

15. You have the right to refuse 

medical treatment in accordance with

BOP Policy. Refusal of certain 

diagnostic tests for infectious 

14. You have the responsibility to 

maintain the cleanliness of personal and 

common areas and safety in consideration 

of others. You have the responsibility 

to follow smoking regulations.

15. You have the responsibility to 

notify health services regarding any 

ill-effects that occur as a result of 

your refusal. You also accept the 
47

diseases can result in administrative 

action against you. You have the 

right to be counseled regarding the 

possible ill-effects of refusing 

medical treatment. 

responsibility to sign the treatment 

refusal form.

CONTACT WITH THE COMMUNITY AND PUBLIC

Correctional Systems

The CMC, SCSS, or Correctional Systems staff make regular visits to the SMU. 

This ensures inmates have an opportunity to address mail concerns.

Correspondence 

In most cases, inmates are permitted to correspond with the public, family 

members, and others without prior approval. Outgoing mail from a sentenced 

inmate in an administrative institution may not be sealed by the inmate and 

may be read and inspected by staff. The outgoing envelope must have the 

inmate’s committed name, register number, and complete institution return 

address in the upper left hand corner. 

Inmates will be responsible for the contents of all of their letters. 

Correspondence containing threats, extortion, etc., may result in disciplinary 

action and prosecution for violation of federal laws.

Inmates may be placed on restricted correspondence status based on misconduct 

or as a result of classification. The inmate is notified of this placement 

and has the opportunity to respond. 

Mail Operations

Mail service to inmates is provided on a five-day schedule, Monday through 

Friday, excluding holidays.

Upon admission to the institution, inmates complete a BP-407 Acknowledgments 

of Inmate. By executing Part 1-I of the BP-407 electing not to receive their 

general correspondence, all general correspondence received shall be returned 

to the sender, unopened with the endorsement “refused.”

All incoming general correspondence and all outgoing mail (except “special 

mail”) are subject to inspection and random reading by staff. Mail is 

collected by Correctional Services staff member prior to the completion of 

the evening watch shift. Inmates on indigent status requiring postage may be 

required to hand outgoing mail directly to a member of their Unit Team for 

processing.

Incoming Publications 

The BOP permits inmates to subscribe to and receive publications without prior 

approval. The term publication means a book, booklet, pamphlet, or similar 

document, or a single issue of a magazine, periodical, newsletter, newspaper, 

plus such other materials addressed to a specific inmate, such as advertising 

brochures, flyers, and catalogs. An inmate may only receive hard cover 

publications and newspapers from the publisher, a book club, or a bookstore. 
48

At administrative institutions, an inmate may receive softcover publications 

only from the publisher, a book club, or a bookstore.

Special Mail 

Special Mail is a category of correspondence sent to the following: President 

and Vice President of the United States, the U.S. Department of Justice 

(including the BOP), U.S. Attorneys Offices, Surgeon General, U.S. Public 

Health Service, Secretary of the Army, Navy, or Air Force, U.S. Courts 

(including U.S. Probation Officers), Members of the U.S. Congress, Embassies 

and Consulates, Governors, State Attorneys General, Prosecuting Attorneys, 

Directors of State Departments of Corrections, State Parole Commissioners, 

State Legislators, State Courts, State Probation Officers, other Federal and 

State law enforcement offices, attorneys, and representatives of the news 

media.

Special mail also includes correspondence received from the following: 

President and Vice President of the United States, attorneys, Members of the 

U.S. Congress, Embassies and Consulates, the U.S. Department of Justice 

(excluding the BOP but including U.S. Attorneys), other Federal law 

enforcement officers, State Attorneys General, Prosecuting Attorneys, 

Governors, U.S. Courts (including U.S. Probation Officers), and State Courts.

A designated staff member opens incoming Special Mail in the presence 

of the inmate. These items will be checked for physical contraband, 

funds, and for qualification as Special Mail; the correspondence will 

not be read or copied if the sender has adequately identified 

himself/herself on the envelope and the front of the envelop clearly 

indicates that the correspondence is “Special Mail – Open only in the 

presence of the inmate” or with similar language. Without adequate 

identification as Special Mail, the staff may treat the mail as general 

correspondence. In this case, the mail may be opened, read, and 

inspected.

Inmate Correspondence with Representatives of the News Media: An inmate 

may write, following Special Mail procedures, to representatives of the 

news media when specified by name and title. The inmate may not receive 

compensation or anything of value for correspondence with the news media. 

The inmate may not act as a reporter, publish under a byline, or conduct 

a business or profession while in BOP custody.

Representatives of the news media may initiate correspondence with an 

inmate. Correspondence from a representative of the news media will be 

opened, inspected for contraband, for qualification as media 

correspondence, and for content which is likely to promote either illegal 

activity or conduct contrary to BOP regulations.

Correspondence between Confined Inmates 

An inmate may be permitted to correspond with an inmate confined in 

another penal or correctional institution. This is permitted if the 

other inmate is either a member of the immediate family (mother, father, 

sister, child, or spouse), or party in a current legal action (or a 

witness) in which both parties are involved. The Unit Manager at each 
49

institution must approve the correspondence if both inmates are housed 

in Federal institutions.

Rejection of Correspondence 

The Warden may reject general correspondence sent by or to an inmate if 

it is determined to be detrimental to the security, good order, or 

discipline of the institution, to the protection of the public, or if 

it might facilitate criminal activity. 

Notification of Rejection 

The Warden will give written notice to the sender concerning the 

rejection of mail and the reasons for rejection. The sender of the 

rejected correspondence may appeal the rejection. The inmate may also 

be notified of the rejection of correspondence and the reasons for it. 

The inmate also has the right to appeal the rejection. The Warden shall 

refer the appeal to a designated officer other than the one who 

originally disapproved the correspondence. Rejected correspondence 

ordinarily will be returned to the sender.

Change of Address/Forwarding of Mail 

Mail Room staff will make available to an inmate who is being released 

or transferred a change of address form. General correspondence (as 

opposed to special mail) will be forwarded to the new address for 30 

days. After 30 days, general correspondence is returned to sender with 

the notation “Not at this address – return to sender.” Staff will use 

all practical means to forward special mail. After 30 days, the SENTRY 

address will be used to forward special mail.

Certified/Registered Mail 

Inmates may use certified, registered, or insured mail services. Other 

mail services such as stamp collecting, express mail, cash on delivery 

(COD), and private carriers are not provided.

Telephones 

Telephone privileges are a supplemental means of maintaining community 

and family ties. Telephones are to be used for lawful purposes only. 

Threats, extortion, etc. may result in prosecution. All inmate telephones 

are subject to monitoring and recording. Inmates must contact their 

Case Manager to arrange an unmonitored attorney call.

While policy specifically allows inmates to make one call every three 

months, there is no specific limit on the number of phone calls that an 

inmate may make. It is expected that each inmate will handle his calls 

in such a manner that will allow the equal use of the phones by all 

inmates. Calls are limited to fifteen (15) minutes in duration. Each 

inmate is allowed 300 minutes of calling time per month, unless on 
50

telephone restriction. Telephones will not be used to conduct a 

business.

Inmates are allowed to have thirty (30) approved numbers on their phone 

list. In order to use the system, you will have to transfer funds from 

your commissary account to your individual telephone account. There are 

telephones located in each housing unit for your use. No third party, 

credit card calls, 1-800, 1-900, 1-888, or 1-976 can be made on these 

lines. Collect calls can also be made to pre-approved telephone numbers.

Inmates will be given their SECRET PAC (nine digits) number by your 

Correctional Counselor. This will allow you to place a call by first 

entering the telephone number followed by your nine digit PAC number. 

Giving or selling your PAC number will result in disciplinary action. 

All calls are automatically terminated after fifteen (15) minutes. A 

waiting period may be established between calls.

It is each inmates responsibility to maintain their PAC in a way to 

ensure no other inmate has access to it. Inmates found to be sharing 

their telephone account with other inmates will result in disciplinary 

action taken with all inmates involved. Third part telephone contact 

will also result in disciplinary action. This could include, but is not 

limited to three way calls, call forwarding, the use of two or more 

telephones to communicate, and/or ANY circumstance in which the party 

called establishes third party telephone contact. 

ACCESS TO LEGAL SERVICES

Legal Correspondence 

Legal correspondence from attorneys will be treated as Special Mail if 

it is adequately marked. The envelope must be marked with the attorney’s 

name and an indication that he/she is an attorney and the front of the 

envelope must be marked as “Special Mail - open only in the presence of 

the inmate” or with similar language clearly indicating the particular 

correspondence qualifies as legal mail and the attorney is requesting 

the correspondence be opened only in the inmate’s presence. It is the 

responsibility of the inmate to advise his/her attorney of these 

requirements. If legal mail is not adequately marked, it may be opened 

as general correspondence.

Attorney Visits 

Attorneys are encouraged to visit during regular visiting hours, by 

advance appointment. However, visits from an attorney can be arranged 

at other times based on the circumstances of each case and the 

availability of staff. Attorney visits will be subject to visual 

monitoring, but not audio monitoring.
51

Legal Material 

During attorney visits, a reasonable amount of legal materials may be 

allowed in the visiting area, with prior approval. Legal material may 

be transferred, but is subject to inspection for contraband. Inmates 

are expected to handle the transfer of legal materials through the mail 

as often as possible. 

Attorney Phone Calls 

In order to make an unmonitored phone call with an attorney, the inmate 

must demonstrate to the Unit Team the need, such as an imminent court 

deadline. Inmates are responsible for the expense of unmonitored 

attorney telephone calls. When possible, it is preferred that inmates 

place an unmonitored, collect legal call. Phone calls placed through 

the regular inmate phones are subject to monitoring.

Law Library 

Electronic Law Libraries (ELL): Inmates are afforded access to legal 

materials and an opportunity to prepare legal documents in the ELL. 

Resources are available for inmates to prepare legal material via Trust 

Fund.

Notary Public 

Under the provisions of 18 USC 4004, Case Managers are authorized to 

notarize documents. A recent change in the law allows that a statement 

to the effect that papers which an inmate signs are true and correct 

under penalty of perjury will suffice in Federal courts and other Federal 

agencies, unless specifically directed to do otherwise. Some states 

will not accept a government notarization for real estate transactions, 

automobile sales, etc. In these cases, it will be necessary to contact 

unit staff for arrangements with contacting a notary public from outside 

the institution. 

Copies of Legal Material phone call

In accordance with institution procedures, inmates may copy material 

necessary for their research or legal matters. A copying machine is 

available in the Education Department for inmate use for a nominal fee. 

Individuals who have no funds and who can demonstrate a clear need for 

particular copies may submit a written request for a reasonable amount 

of free duplication through the unit team.

Federal Tort Claims 

If the negligence of institution staff results in personal injury or 

property loss or damage to an inmate, it can be the basis of a claim 

under the Federal Tort Claims Act. To file such a claim, inmates must 

complete a Standard Form 95. They can obtain this form by submitting 
52

an Inmate Request to Staff Member or requesting one through your 

Correctional Counselor.

Freedom of Information/Privacy Act of 1974 

The Privacy Act of 1974 forbids the release of information from agency 

records without a written request, or without the prior written consent 

of the individual to whom the record pertained, except for specific 

instances. All formal requests for access to records about another 

person and/or agency record other than those pertaining to themselves 

shall be processed through the Freedom of Information Act (FOIA), 5 USC 

552. Requests may be made in writing to the FOIA Branch, Central Office, 

320 First St., N.W., Washington, D.C. 20534.

Inmate Access to Central Files and Other Documents

An inmate may request to view his/her central file (minus the FOIA 

section) under the supervision of his/her Case Manager by submitting a 

cop-out to the Unit Team. An inmate does not need to submit a FOIA Act 

Request to the Director of the BOP unless the information requested is 

in the FOIA Exempt section. Likewise, an inmate wishing to review 

his/her medical file should send a request to Health Services.

An inmate can request access to the non-disclosable documents in his 

central file and medical file, or other documents concerning himself 

that are not in his central file or medical file, by submitting a Freedom 

of Information Act Request to the Director of the BOP, Attention: FOI 

Request. A request on the behalf of an inmate by an attorney, for 

records concerning that inmate, will be treated as a Privacy Act Request 

if the attorney has forwarded an inmate’s written consent to disclose 

materials. If a document is deemed to contain information exempt from 

disclosure, any reasonable part of the record will be provided to the 

attorney after the deletion of the exempt portions.

Executive Clemency 

The BOP advises all inmates that the President of the United States is 

authorized under the Constitution to grant executive clemency by pardon, 

commutation of sentence, or reprieve. A pardon is an executive act of 

grace that is a symbol of forgiveness. It does not connote innocence 

nor does it expunge the record of conviction. A pardon restores civil 

rights and facilitates the restoration of professional and other licenses 

that may have been lost by reason of the conviction. Other forms of 

executive clemency include commutation of sentence (reduction of 

sentence imposed after a conviction), and a reprieve (the suspension of 

execution of a sentence for a period of time). Inmates should contact 

their assigned Case Manager for additional information regarding this 

program.
53

Commutation of Sentence 

The BOP also advises inmates on commutation of sentences. Commutation 

of sentence is usually the last chance to correct an injustice which has 

occurred in the criminal justice process. Inmates applying for 

commutation of sentence must do so on forms available from the assigned 

unit team. The rules governing these petitions are available in the Law 

Library.

Pardon 

A pardon may not be applied for until the expiration of at least five 

(5) years from the date of release from confinement. In some cases 

involving crimes of a serious nature, such as violation of Narcotics 

Laws, Gun Control Laws, Income Tax Laws, Perjury, and violation of public 

trust involving personal dishonesty, fraud involving substantial sums 

of money, violations involving organized crime, or crimes of a serious 

nature, a waiting period of seven years is usually required.

Compassionate Release/Reduction in Sentence 

The Director of the BOP may move an inmate’s sentencing court for 

reduction in sentence (RIS) for an inmate presenting extraordinary and 

compelling circumstances. See 18 U.S.C. § 3582 and Program Statement 

on Compassionate Release/Reduction in Sentence. The BOP may consider 

both medical and non-medical circumstances. The BOP consults with the 

U.S. Attorney’s Office that prosecuted the inmate and will notify any 

victims of the inmate’s current offense. If the RIS is granted, the 

judge will issue an order for the inmate’s release and he or she will 

then usually begin serving the previously imposed term of supervised 

release. If an inmate's RIS request is denied, the inmate will be 

provided a statement of reasons for the denial. The inmate may appeal 

a denial through the Administrative Remedy Procedure. Denials by the 

General Counsel or the Director are final agency decisions and are not 

appealable. Inmates who feel their request is of an emergency nature 

(e.g., a terminal medical condition) may state as such in accordance 

with the regulation. (See 28 CFR part 542, subpart B). 

PROBLEM RESOLUTION

Inmate Request to Staff Member 

An Inmate Request to Staff Member (form BP-S148), commonly called a CopOut, is used to make a written request to a staff member. Any type of 

request can be made with this form. Cop-outs may be obtained in the 

living units from the Correctional Officer on duty. Staff members will 

answer the request within a reasonable period of time. 

Administrative Remedy Process
54

The BOP emphasizes and encourages the resolution of complaints. The 

first step of the Administrative Remedy process is to attempt an Informal 

Resolution, utilizing the appropriate Informal Resolution form. (See 

the Administrative Remedy Institution Supplement, Attachment A.) When 

an informal resolution is not successful, an inmate can access the 

Administrative Remedy Program. All Administrative Remedy forms may be 

obtained from your assigned Correctional Counselor or Unit Team member. 

If the issue cannot be informally resolved, a formal complaint may be 

filed with a Request for Administrative Remedy (formerly BP-229), 

commonly referred to as a BP-9. The inmate may place a single complaint 

or related issues on the form. If the form contains multiple unrelated 

issues, the submission will be rejected. The inmate will return the 

completed BP-9 to the Correctional Counselor, who will deliver it to the 

Administrative Remedy Coordinator (BP-9 will be rejected unless 

processed through staff). The BP-9 complaint must be filed within twenty 

(20) calendar days from the date on which the basis for the incident or 

complaint occurred, unless it was not feasible to file within that period 

of time which should be documented in the complaint. Institution staff 

has twenty (20) calendar days to act on the complaint and to provide a 

written response to the inmate. This time limit for the response may 

be extended for an additional twenty (20) calendar days. The inmate 

will be notified of the extension.

If the inmate is not satisfied with the Warden’s response to the BP-9, 

he may file an appeal to the Regional Director. This appeal must be 

received in the Regional Office within twenty (20) calendar days from 

the date of the BP-9 response. The regional appeal is filed on a Regional 

Administrative Remedy Appeal (form BP-230), commonly referred to as a 

BP-10, and must include the appropriate number of copies of the BP-9 

form, the Warden’s response, and any exhibits. The regional appeal must 

be answered within thirty (30) calendar days, but the time limit may be 

extended an additional thirty (30) days. The inmate will be notified 

of the extension

If the inmate is not satisfied with the Regional Director’s response, 

he may appeal to the General Counsel in the Central Office. The national 

appeal must be made on the Central Office Administrative Remedy Appeal 

(form BP-231), commonly referred to as a BP-11, and must have the 

appropriate number of copies of the BP-9, BP-10, both responses, and any 

exhibits. The national appeal must be answered within forty (40) 

calendar days, but the time limit may be extended an additional twenty 

(20) days. The inmate will be notified of the extension.

When filing a Request for Administrative Remedy or an Appeal (BP-9, BP10, or BP-11), the form should contain the following information:
55

· Statement of Facts

· Grounds for Relief

· Relief Requested

Sensitive Complaints 

If an inmate believes a complaint is of a sensitive nature and he would 

be adversely affected if the complaint became known to the institution, 

he may file the complaint directly to the Regional Director. The inmate 

must explain, in writing, the reason for not filing the complaint with 

the institution. If the Regional Director agrees the complaint is 

sensitive, it shall be accepted and a response to the complaint will be 

processed. If the Regional Director does not agree the complaint is 

sensitive, the inmate will be advised in writing of that determination 

and the complaint will be returned. The inmate may then pursue the 

matter by filing a BP-9 at the institution.

General Information

When a complaint is determined to be of an emergency and threatens the 

inmate’s immediate health or welfare, the reply must be made as soon as 

possible, usually within seventy-two (72) hours from the receipt of the 

complaint.

For detailed instructions see Program Statement 1330.16, Administrative 

Remedy Program.

DISCIPLINARY PROCEDURES

Inappropriate sexual behavior towards staff and other inmates will not 

be tolerated. Inappropriate sexual behavior is defined as verbal or 

physical conduct perceived as a sexual proposal, act, or threat. 

Examples of inappropriate inmate sexual behavior include: displaying 

sexually explicit materials; making sexually suggestive jokes, comments, 

proposals, and gestures; and engaging in stalking, indecent exposure, 

masturbation, or physical contact. Inmates who engage in this type of 

behavior will be disciplined and sanctioned accordingly, through the 

inmate discipline process.

Discipline

The inmate discipline program helps ensure the safety, security, and 

orderly operation for all inmates. Violations of BOP rules and 

regulations are handled by the Unit Discipline Committee (UDC) and, for 

more serious violations, the Disciplinary Hearing Officer (DHO). Upon 

arrival at an institution, inmates are advised of the rules and 

regulations and are provided with copies of the Prohibited Acts and 

Available Sanctions, as well as local regulations. 
56

Inmate Discipline Information

When a staff member witnesses or reasonably believes an inmate has 

committed a prohibited act, a staff member will issue an incident report, 

a written copy of the charges against an inmate. The incident report 

will ordinarily be delivered to the inmate within 24 hours of the time 

staff became aware of the inmate’s involvement in the incident. If the 

incident is referred for prosecution, the incident report is delivered 

by the end of the next work day after it has been released for 

administrative processing. An informal resolution of the incident may 

be attempted at any stage of the discipline process. If an informal 

resolution is accomplished, the incident report will be removed from the 

inmate’s central file. Informal resolution is encouraged for all 

violations in the Moderate and Low severity categories. Staff may suspend 

disciplinary proceedings up to two calendar weeks while informal 

resolution is undertaken. If an informal resolution is not accomplished, 

staff will reinstate the discipline process at the stage at which they 

were suspended. Violations in the Greatest and High severity categories 

cannot be informally resolved and must be forwarded to the DHO for final 

disposition. 

Initial Hearing

Inmates will ordinarily be given an initial hearing within five (5) work 

days after the incident report is issued, excluding the day it was 

issued, weekends, and holidays. The Warden must approve, in writing, 

the any extension over five (5) days. The inmate is entitled to be 

present at the initial hearing and may make statements and present 

documentary evidence. The UDC must give its decision in writing to the 

inmate by the close of the next work day. The UDC may make findings on 

Moderate and Low severity offenses. The UDC will automatically refer 

Greatest and High severity offenses to the DHO for final disposition.

Discipline Hearing Officer (DHO)

The Disciplinary Hearing Officer (DHO) conducts disciplinary hearings 

on all Greatest and High severity prohibited acts and other violations 

referred by the UDC at the Moderate and Low severity levels. The DHO 

may not hear any case not referred by the UDC. An inmate will be provided 

with advance written notice of the charge(s) not less than 24 hours 

before the inmate’s appearance before the DHO. Inmates may waive this 

requirement. Inmates may appear before the DHO either in person or 

electronically (for example, by video or telephone conferencing). The 

Warden provides a full-time staff member to represent an inmate, if 

requested. An inmate may make statements and present documentary 

evidence on his or her behalf. The inmate may request witnesses appear 

at the DHO hearing to provide statements. The DHO will call witnesses 

who have information directly relevant to the charge(s) and are 
57

reasonably available. The DHO will request a statement from all 

unavailable witnesses whose testimony is deemed relevant. Inmates may 

not question a witness at the hearing; however, the staff representative 

and/or the DHO will question the witness(es). An inmate may submit a 

list of questions for the witness(es) to the DHO if there is no staff 

representative. An inmate has the right to be present throughout the 

DHO hearing, except during deliberations. The inmate charged may be 

excluded during appearances of outside witnesses or when institution 

security may be jeopardized. The DHO may postpone or continue a hearing 

for good cause or disposition when the case does not warrant DHO 

involvement, or may refer an incident report back for further 

investigation or review. The DHO will give the inmate a written copy 

of the decision and disposition, ordinarily within 15 days of the 

decision.

Appeals of Disciplinary Actions

Appeals of all disciplinary actions may be made through the 

Administrative Remedy Program. The initial reviewing official for the 

UDC is the Warden. The decision of the DHO is final and subject to 

review only by the Regional Director through the Administrative Remedy 

program. Appeals are made to the Regional Director (BP-230) and the 

General Counsel (BP-231). On appeal, the reviewing authority (Warden, 

Regional Director, or General Counsel) considers: 

· Whether the UDC or DHO substantially complied with 

regulations on inmate discipline. 

· Whether the UDC or DHO based its decision on facts. If 

there is conflicting evidence, whether the decision was 

based on the greater weight of the evidence.

· Whether an appropriate sanction was imposed for the 

severity level of the prohibited act, and other relevant 

circumstances.

Special Housing Unit Status

Special Housing Units (SHUs) are housing units in BOP institutions where 

inmates are securely separated from the general inmate population, and 

may be housed either alone or with other inmates. SHU helps ensure the 

safety, security, and orderly operation of correctional facilities, and 

protect the public by providing alternative housing assignments for 

inmates removed from the general population.

When placed in the SHU, you are either in administrative detention (A/D) 

status or disciplinary segregation (D/S) status. 

Administrative detention (A/D) status: A/D is an administrative status 

which removes you from the general population when necessary to ensure 
58

the safety, security, and orderly operation of correctional facilities, 

or protect the public. Administrative detention status is non-punitive, 

and can occur for a variety of reasons. 

You may be placed in A/D status for the following reasons:

(a) Pending Classification or Reclassification: You are a new commitment 

pending classification or under review for Reclassification. This 

includes newly arrived inmates from the bus, airlift, and U. S. Marshals 

Service. 

(b) Holdover Status: You are in holdover status during transfer to a 

designated institution or other destination.

(c) Removal from general population: Your presence in the general 

population poses a threat to life, property, self, staff, other inmates, 

the public, or to the security or orderly running of the institution 

and:

(1) Investigation: You are under investigation or awaiting a hearing 

for possibly violating a BOP regulation or criminal law;

(2) Transfer: You are pending transfer to another institution;

(3) Protection cases: You requested, or staff determined, you require 

administrative detention status for your own protection; or

(4) Post-disciplinary detention: You are ending confinement in 

disciplinary segregation status, and your return to the general 

population would threaten the safety, security, and orderly operation 

of a correctional facility, or public safety.

When placed in A/D status, you will receive a copy of the administrative 

detention order, ordinarily within 24 hours, detailing the reason(s) for 

your placement. However, when placed in A/D status pending 

classification or while in holdover status, you will not receive an 

administrative detention order.

In A/D status you are ordinarily allowed a reasonable amount of personal 

property and reasonable access to the commissary.

Disciplinary segregation (D/S) status: D/S is a punitive status imposed 

only by a Discipline Hearing Officer (DHO) as a sanction for committing 

a prohibited act(s). When you are placed in D/S status, as a sanction 

for violating BOP regulations, you will be informed by the DHO at the 

end of your discipline hearing.
59

In D/S status, your personal property will be impounded, with the 

exception of limited reading/writing materials and religious articles. 

Your commissary privileges may also be limited. In either status, your 

amount of personal property may be limited for reasons of fire safety 

or sanitation. The Warden may modify the quantity and type of personal

property allowed. Personal property may be limited or withheld for 

reasons of security, fire safety, or housekeeping. The unauthorized use 

of any authorized item may result in the restriction of the item. If 

there are numerous misuses of an authorized item, the Warden may 

determine that the item will not be issued in the SHU.

Program staff, including unit staff, will arrange to visit inmates in a 

SHU within a reasonable time after receiving the inmate's request. A 

Health Services staff member will visit you daily to provide necessary 

medical care. While in SHU, you may continue taking your prescribed 

medications. In addition, after every 30 calendar days of continuous 

placement in either A/D or D/S status, a Mental Health staff will examine 

and interview you. 

RELEASE

Sentence Computation 

The Designation and Sentence Computation Center (DSCC), located in Grand 

Prairie, Texas, is responsible for the computation of inmate sentences. 

Once staff at the DSCC have certified the sentence computation as being 

accurate, staff will provide the inmate with a copy of his or her sentence 

computation data. Any questions concerning good time, jail time credit, 

parole eligibility dates, full term dates, or release dates are resolved 

by staff upon inmate request for clarification. 

Fines and Costs 

In addition to jail time, the court may impose committed or non-committed 

fines and/or costs. Committed fines mean that the inmate will remain 

in prison until the fine is paid, makes arrangements to pay the fine, 

or qualifies for release under the provisions of Title 18 USC, Section 

3569 (Discharge of indigent prisoner). Non-committed fines have no 

condition of imprisonment based on payment of fines or costs. Payments 

for a non-committed fine or cost are not required for release from prison 

or transfer to a contract residential reentry center.

Detainers 

Case management staff may give assistance to offenders in their efforts 

to have detainers against them disposed of, either by having the charges 

dropped, by restoration to probation or parole status, or by arrangement 

for concurrent service of the state sentence. The degree to which the 
60

staff can assist in such matters as these will depend on individual 

circumstances.

The Interstate Agreement on Detainers Act (IADA) allows for the 

disposition of untried charges, indictments, information, or complaints 

that have been lodged as a detainer by party states. The United States 

of America, the District of Colombia, and any U.S. state or territory 

that has codified the IADA into its statutes have been identified as 

party states. The states of Mississippi and Louisiana, the Commonwealth 

of Puerto Rico, and the territories have not joined the IADA to date. 

Good Conduct Good Time 

This applies to inmates sentenced for an offense committed on or after 

November 1, 1987, under the Sentencing Reform Act of 1984 (SRA), the 

Violent Crime Control Law Enforcement Act (VCCLEA), or Prison Litigation 

Reform Act (PLRA).

The SRA became law on November 1, 1987. The two most significant changes 

made to sentencing statutes concern good time and parole issues. There 

are no provisions for parole under the SRA. The only good time available 

under the SRA is 54 days of Good Conduct Time (GCT) for each year served 

on the sentence. No GCT is applied to life terms, or to sentences of 1 

year or less. Good time is not awarded under the SRA until the end of 

each year served on the sentence, and may be awarded in part or in whole, 

contingent upon behavior during the year. Once awarded, GCT earned under 

the SRA is vested, and may not be forfeited at a later time.

For inmates convicted under the VCCLEA, for offenses committed from 

September 13, 1994, through April 25, 1996, the 54 days of GCT earned 

for each year served on the sentence will not vest if an inmate does not 

have a high school diploma or a GED, and the inmate is not making 

satisfactory progress toward earning a GED. Unsatisfactory progress is 

determined by the institution Education Department.

For inmates sentenced under the PLRA, for offenses committed on or after 

April 26, 1996, the GCT earned for time spent in service of the sentence 

does not vest. In addition, if an inmate does not have a high school 

diploma or a GED, and the inmate is not making satisfactory progress 

toward earning a GED, only 42 days of GCT will be earned for each year 

in the service of the sentence. Unsatisfactory progress is determined 

by the institution Education Department.

The amount of GCT an inmate is eligible to receive is based on the amount 

of time served on the sentence, not the length of the sentence. This 

calculation method has been upheld by the U.S. Supreme Court.
61

THE GOOD TIME DISCUSSIONS BELOW DO NOT APPLY TO INMATES SENTENCED 

UNDER THE NEW SENTENCING GUIDELINES.

Good Time

Good Time awarded by the BOP under statutes enacted prior to November 

1, 1987, has the effect of reducing the stated term of the sentence that 

is, it advances the date when release will be mandatory if the offender 

is not paroled at an earlier date. The award of Good Time does not in 

itself advance the offender’s release date. It has that effect only if 

the offender would not otherwise be paroled before the mandatory date.

Statutory Good Time

Under 18 U.S. Code 4161, an offender sentenced to a definite term of six 

months or more is entitled a deduction from his term, computed as 

follows, if the offender has faithfully observed the rules of the 

institution and has not been disciplined:

Not greater than one year - 5 days for each month of the not less than 

six months or more than one year sentence.

More than 1 year, less than 3 years - 6 days for each month of the stated 

sentence.

At least 3 years, less than 5 years - 7 days for each month of the stated 

sentence.

At least 5 years, less than 10 years - 8 days for each month of the 

stated sentence.

10 years or more - 10 days for each month of the stated sentence.

At the beginning of a prisoner’s sentence, the full amount of statutory 

good time is credited, subject to forfeiture if the prisoner commits 

disciplinary infractions.

The following applies only to inmates sentenced for an offense committed 

prior to November 1, 1987.

Extra Good Time

The BOP awards extra good time credit for performing exceptionally 

meritorious service, performing duties of outstanding importance, or for 

employment in an Industry or Camp. An inmate may earn only one type of 

good time award at a time (e.g., an inmate earning industrial or Camp 

good time is not eligible for meritorious good time), except that a lump 

sum award may be given in addition to another extra good time award. 

Neither the Warden nor the DHO may forfeit or withhold extra good time.

The Warden may disallow or terminate the awarding of any type of Extra 

Good Time (except for lump sum awards), but only in a non-disciplinary 

context and only upon recommendation of staff. The DHO may disallow or 

terminate the awarding of any type of Extra Good Time, (except lump sum 
62

awards) as a disciplinary sanction. Once an awarding of meritorious 

good time has been terminated, the Warden must approve a new staff 

recommendation in order for the award to recommence. A disallowance 

means that an inmate does not receive an Extra Good Time award for only 

one calendar month. A disallowance must be for the entire amount of 

extra good time for that calendar month. There may be no partial 

disallowance. A decision to disallow or terminate extra good time may 

not be suspended pending future consideration. A retroactive award of 

meritorious good time may not include a month in which Extra Good Time 

has been disallowed or terminated.

Residential Reentry Center Good Time

Extra good time for an inmate in a Federal or contract Residential 

Reentry Center is awarded automatically beginning on arrival at that 

facility and continuing as long as the inmate is confined to the Center, 

unless the award is disallowed.

Camp Good Time

An inmate assigned to a camp is automatically awarded Extra Good Time, 

beginning on the date of commitment to the camp, and continuing as long 

as the inmate is assigned to the camp unless the award is disallowed.

Lump Sum Awards

Any staff member may recommend to the Warden the approval of an inmate 

for a lump sum award of Extra Good Time. Such recommendations must be 

for an exceptional act or service that is not a part of a regularly 

assigned duty. The Warden may make lump sum awards of Extra Good Time 

of not more than thirty (30) days. If the recommendation is for more 

than thirty days, and the Warden agrees, the Warden will refer the 

recommendation to the Regional Director, who may approve the award.

Good Time Procedures

Extra Good Time is awarded at a rate of three days per month during the 

first twelve months, and at the rate of five days per month thereafter 

(i.e., the first twelve months, as stated, means 11 months and 30 days 

-Day for Day - of earning Extra Good Time before an inmate can start 

earning five days per month. 

Parole

Parole is release from incarceration under conditions established by the 

U.S. Parole Commission. Parole is not a pardon or an act of clemency. 

A parolee remains under the supervision of a U.S. Probation Officer until 

the expiration of his full term. Federal inmates sentenced prior to 

1987 are ordinarily permitted an opportunity to appear before the Parole 

Commission within 120 days of commitment (EXEMPTIONS: inmates sentenced 

before September 6, 1977 and inmates with a minimum parole eligibility 
63

of ten years). Inmates sentenced in the District of Columbia Superior 

Court who are eligible for parole will normally receive a parole hearing 

180 days prior to their parole eligibility date. If the inmate chooses 

not to appear before the Parole Board for the initial hearing, a waiver 

must be given to the Case Manager prior to the time of the scheduled 

parole hearing. This waiver will be made part of the Parole Commission

file and the inmate’s central file.

All inmates who previously waived a parole hearing are eligible to appear 

before the Parole Board at any regularly scheduled hearing after they 

waive. Application for a parole hearing must be made at least 60 days 

before the first day of the month of the hearings. The Parole Board 

conducts hearings at most BOP institutions every two months.

Applications, to the Parole Commission for a hearing, are the 

responsibility of the inmate, but in certain cases the Unit Team will 

assist the inmate if necessary. Application forms may be obtained from 

the Case Manager.

Following the hearing, the inmate will be advised of the tentative 

decision reached in the case by the hearing examiners. The 

recommendations of the hearing examiner must be confirmed by the Regional 

Office of the Parole Board. This confirmation usually takes three to 

four weeks and is made through the mail on a form called a Notice of 

Action. Federal inmates may appeal a decision made the Parole Commission 

by obtaining the appropriate forms from the Case Manager. Inmates with 

a District of Columbia Superior Court case cannot appeal a decision made 

by the Parole Commission. If granted a presumptive parole date (a parole 

date more than six months following the hearing), a parole progress 

report will be sent to the Parole Board three to six months before the 

parole date.

Parole may be granted to a detainer or for the purpose of deportation. 

The inmate should have an approved residence and an approved employer 

before being released on parole.

Residential Reentry Center Placement 

Inmates who are nearing release, and who need assistance in obtaining a 

job, residence or other community resources, may be referred for 

placement at a Residential Reentry Center (RRC).

The Residential Reentry Management Regional Administrator supervises 

services provided to offenders housed in contract facilities and 

participating in specialized programs in the community. The Residential 

Reentry Manager (RRM) links the BOP with the U.S. Courts, other Federal 
64

agencies, State and local governments, and the community. Located 

strategically throughout the country, the RRM is responsible for 

developing and maintaining a variety of contract facilities and programs, 

working under the supervision of the appropriate regional administrator.

Community programs have two major emphases: residential community-based 

programs provided by RRCs and programs that provide intensive 

nonresidential supervision to offenders in the community.

Community-Based Residential Programs

The community-based residential programs available include both typical 

RRCs and work release programs provided by local detention facilities. 

The RRCs provide a suitable residence, structured programs, job placement 

and counseling while monitoring the offender’s activities. They also 

provide drug testing and counseling, and alcohol monitoring and 

treatment. While in these programs, employed offenders are required to 

pay subsistence to help defray the cost of their confinement. The 

inmate’s payment rate during RRC residence is 25 percent of the inmate’s 

gross income.

Most BOP community-based residential programs are proved in RRCs. These 

facilities contract with the BOP to provide residential correctional 

programs near the offender’s home community. RRCs are used primarily 

for three types of offenders:

· Those nearing release from a BOP institution, as a transitional 

service while the offender is finding a job, locating a place to live, 

and reestablishing family ties. 

· Those under community supervision who need guidance and supportive 

services beyond what can be provided through regular supervision by 

U.S. Probation.

· Those serving short sentences of imprisonment and terms of community 

confinement.
Each RRC now provides two components within one facility, a prerelease 

component and a community corrections component. The prerelease 

component assists offenders making the transition from an institutional 

setting to the community, or as a resource while under supervision. The 

community corrections component is more restrictive. Except for 

employment and other required activities, the offenders are required to 

main at the RRC, where recreation, visiting, and other activities are 

provided in-house.

The other option for community-based residential programming is local 

detention facilities. Some local jails and detention centers are used 

to confine offenders serving short sentences. Many have work release 

programs where an offender is employed in the community during the day 

and returns to the institution at night. These facilities may also be 

used for offenders sentenced to terms of intermittent confinement such 

as nights, weekends, or other short intervals. Some of these local 

facilities have work release programs similar to the community 

corrections component in a RRC, serving to facilitate the transition 

from the institution to the community.

The Adam Walsh Child Protection and Safety Act

The Adam Walsh Child Protection and Safety Act (Pub. L. 109-248) was 

signed into law on July 27, 2006. The legislation organizes sex offenders 

into 3 tiers, and mandates that Tier 3 offenders update their whereabouts 

every 3 months. It makes failure to register and update information a 

felony. It also creates a national sex offender registry and instructs 

each state and territory to apply identical criteria for posting offender 

data on the Internet (i.e., offender's name, address, date of birth, 

place of employment, photograph, etc.).

INMATE RIGHTS AND RESPONSIBILITIES

RIGHTS RESPONSIBILITIES

1. You have the right to expect 

that you will be treated in a 

respectful, impartial, and fair 

manner.

1. You are responsible for treating 

inmates and staff in the same 

manner.

2. You have the right to be 

informed of the rules, procedures, 

and schedules concerning the 

operation of the institution.

2. You have the responsibility to 

know and abide by them.

3. You have the right to freedom 

of religious affiliation, and 

3. You have the responsibility to 

recognize and respect the rights 
A & O Handbook – SMU

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voluntary religious worship. of others in this regard.

4. You have the right to health 

care, which includes nutritious 

meals, proper bedding and 

clothing, and a laundry schedule 

for cleanliness of the same, an 

opportunity to shower regularly, 

proper ventilation for warmth and 

fresh air, a regular exercise 

period, toilet articles and 

medical dental treatment.

4. It is your responsibility not 

to waste food, to follow the 

laundry and shower schedule, 

maintain neat and clean living 

quarters, to keep your area free 

of contraband, and to seek medical 

and dental care as you may need it.

5. You have the right to visit and 

correspond with family members, 

and friends, and correspond with 

members of the news media in 

accordance with BOP rules and 

institution guidelines.

5. It is your responsibility to 

conduct yourself properly during 

visits. You will not engage in 

inappropriate conduct during 

visits to include sexual acts and 

introduction of contraband, and to 

not violate the law or BOP

guidelines through correspondence.

6. You have the right to 

unrestricted and confidential 

access to the courts by 

correspondence (on matters such as 

the legality of your conviction, 

civil matters, pending criminal 

cases, and conditions of your 

imprisonment.)

6. You have the responsibility to 

present honestly and fairly your 

petitions, questions, and 

problems to the court.

7. You have the right to legal 

counsel from an attorney of your 

choice by interviews and 

correspondence.

7. It is your responsibility to use 

the services of an attorney 

honestly and fairly.

8. You have the right to 

participate in the use of law 

library reference material to 

assist you in resolving legal 

problems. You also have the right 

to receive help when it is through 

a legal assistance program.

8. It is your responsibility to use 

the resources in keeping with the 

procedures and schedule prescribed 

and to respect the rights of other 

inmates to the use of the materials 

and assistance.

10. You have the right to 10. You have the responsibility to 
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participate in education, 

vocational training and employment 

as far as resources are available, 

and in keeping with your interests, 

needs, and abilities. 

take advantage of activities which 

may help you live a successful and 

law-abiding life within the 

institution and the community. You 

will be expected to abide by the 

regulations governing the use of 

such activities.

11. You have the right to use your 

funds for commissary and other 

purchase, consistent with 

institution security and good 

order, for opening bank and/or 

savings accounts, and for 

assisting your family, in 

accordance with BOP rules.

11. You have the responsibility to 

make use of your funds in a manner 

consistent with your release 

plans, your family needs, and for 

other obligations that you may 

have.

PROHIBITED ACTS AND AVAILABLE SANCTIONS

GREATEST SEVERITY LEVEL PROHIBITED ACTS

100 Killing.

101 Assaulting any person, or an armed assault on the institution’s 

secure perimeter (a charge for assaulting any person at this 

level is to be used only when serious physical injury has been 

attempted or accomplished).

102 Escape from escort; escape from any secure or non-secure 

institution, including community confinement; escape from 

unescorted community program or activity; escape from outside a 

secure institution.

103 Setting a fire (charged with this act in this category only when 

found to pose a threat to life or a threat of serious bodily harm 

or in furtherance of a prohibited act of Greatest Severity, e.g., 

in furtherance of a riot or escape; otherwise the charge is 

properly classified Code 218, or 329).

104 Possession, manufacture, or introduction of a gun, firearm, 

weapon, sharpened instrument, knife, dangerous chemical, 

explosive, ammunition, or any instrument used as a weapon.

105 Rioting.

106 Encouraging others to riot.

107 Taking hostage(s).
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108 Possession, manufacture, introduction, or loss of a hazardous 

tool (tools most likely to be used in an escape or escape attempt 

or to serve as weapons capable of doing serious bodily harm to 

others; or those hazardous to institutional security or personal 

safety; e.g., hacksaw blade, body armor, maps, handmade rope, or 

other escape paraphernalia, portable telephone, pager, or other 

electronic device).

109 (Not to be used).

110 Refusing to provide a urine sample; refusing to breathe into a 

Breathalyzer; refusing to take part in other drug abuse testing.

111 Introduction or making of any narcotics, marijuana, drugs, 

alcohol, intoxicants, or related paraphernalia, not prescribed 

for the individual by the medical staff.

112 Use of any narcotics, marijuana, drugs, alcohol, intoxicants, or 

related paraphernalia, not prescribed for the individual by the 

medical staff.

113 Possession of any narcotics, marijuana, drugs, alcohol, 

intoxicants, or related paraphernalia, not prescribed for the 

individual by the medical staff.

114 Sexual assault of any person, involving non-consensual touching 

by force or threat of force.

115 Destroying and/or disposing of any item during a search or 

attempt to search.

196 Use of the mail for an illegal purpose or to commit or further a 

Greatest category prohibited act.

197 Use of the telephone for an illegal purpose or to commit or 

further a Greatest category prohibited act.

198 Interfering with a staff member in the performance of duties most 

like another Greatest severity prohibited act. This charge is to 

be used only when another charge of Greatest severity is not 

accurate. The offending conduct must be charged as “most like” 

one of the listed Greatest severity prohibited acts.

199 Conduct which disrupts or interferes with the security or orderly 

running of the institution or the Bureau of Prisons most like 

another Greatest severity prohibited act. This charge is to be 

used only when another charge of Greatest severity is not 

accurate. The offending conduct must be charged as “most like” 

one of the listed Greatest severity prohibited acts.
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AVAILABLE SANCTIONS FOR GREATEST SEVERITY LEVEL PROHIBITED ACTS

A. Recommend parole date rescission or retardation.

B. Forfeit and/or withhold earned statutory good time or non-vested 

good conduct time (up to 100%) and/or terminate or disallow extra 

good time (an extra good time or good conduct time sanction may 

not be suspended).

B.1. Disallow ordinarily between 50% and 75% (27-41 days) of good 

conduct time credit available for year (a good conduct time 

sanction may not be suspended).

C. Disciplinary segregation (up to 12 months).

D. Make monetary restitution.

E. Monetary fine.

F. Loss of privileges (e.g., visiting, telephone, commissary, 

movies, recreation).

G. Change housing (quarters).

H. Remove from program and/or group activity.

I. Loss of job.

J. Impound inmate’s personal property.

K. Confiscate contraband.

L. Restrict to quarters.

M. Extra duty.

HIGH SEVERITY LEVEL PROHIBITED ACTS

200 Escape from a work detail, non-secure institution, or other nonsecure confinement, including community confinement, with 

subsequent voluntary return to Bureau of Prisons custody within 

four hours.

201 Fighting with another person.

202 (Not to be used).

203 Threatening another with bodily harm or any other offense.

204 Extortion; blackmail; protection; demanding or receiving money or 

anything of value in return for protection against others, to 

avoid bodily harm, or under threat of informing.

205 Engaging in sexual acts.
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206 Making sexual proposals or threats to another.

207 Wearing a disguise or a mask.

208 Possession of any unauthorized locking device, or lock pick, or 

tampering with or blocking any lock device (includes keys), or 

destroying, altering, interfering with, improperly using, or 

damaging any security device, mechanism, or procedure.

209 Adulteration of any food or drink.

210 (Not to be used).

211 Possessing any officer’s or staff clothing.

212 Engaging in or encouraging a group demonstration.

213 Encouraging others to refuse to work, or to participate in a work 

stoppage.

214 (Not to be used).

215 (Not to be used).

216 Giving or offering an official or staff member a bribe, or 

anything of value.

217 Giving money to, or receiving money from, any person for the 

purpose of introducing contraband or any other illegal or 

prohibited purpose.

218 Destroying, altering, or damaging government property, or the 

property of another person, having a value in excess of $100.00, 

or destroying, altering, damaging life-safety devices (e.g., fire 

alarm) regardless of financial value.

219 Stealing; theft (including data obtained through the unauthorized 

use of a communications device, or through unauthorized access to 

disks, tapes, or computer printouts or other automated equipment 

on which data is stored).

220 Demonstrating, practicing, or using martial arts, boxing (except 

for use of a punching bag), wrestling, or other forms of physical 

encounter, or military exercises or drill (except for drill 

authorized by staff).

221 Being in an unauthorized area with a person of the opposite sex 

without staff permission.

222 (Not to be used).

223 (Not to be used).
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224 Assaulting any person (a charge at this level is used when less 

serious physical injury or contact has been attempted or 

accomplished by an inmate).

225 Stalking another person through repeated behavior which harasses, 

alarms, or annoys the person, after having been previously warned 

to stop such conduct.

226 Possession of stolen property.

227 Refusing to participate in a required physical test or 

examination unrelated to testing for drug abuse (e.g., DNA, HIV, 

tuberculosis).

228 Tattooing or self-mutilation.

229 Sexual assault of any person, involving non-consensual touching 

without force or threat of force.

296 Use of the mail for abuses other than criminal activity which 

circumvent mail monitoring procedures (e.g., use of the mail to 

commit or further a High category prohibited act, special mail 

abuse; writing letters in code; directing others to send, 

sending, or receiving a letter or mail through unauthorized 

means; sending mail for other inmates without authorization; 

sending correspondence to a specific address with directions or 

intent to have the correspondence sent to an unauthorized person; 

and using a fictitious return address in an attempt to send or 

receive unauthorized correspondence).

297 Use of the telephone for abuses other than illegal activity which 

circumvent the ability of staff to monitor frequency of telephone 

use, content of the call, or the number called; or to commit or 

further a High category prohibited act.

298 Interfering with a staff member in the performance of duties most 

like another High severity prohibited act. This charge is to be 

used only when another charge of High severity is not accurate. 

The offending conduct must be charged as “most like” one of the 

listed High severity prohibited acts.

299 Conduct which disrupts or interferes with the security or orderly 

running of the institution or the Bureau of Prisons most like 

another High severity prohibited act. This charge is to be used 

only when another charge of High severity is not accurate. The 

offending conduct must be charged as “most like” one of the 

listed High severity prohibited acts.

AVAILABLE SANCTIONS FOR HIGH SEVERITY LEVEL PROHIBITED ACTS
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A. Recommend parole date rescission or retardation.

B. Forfeit and/or withhold earned statutory good time or non-vested 

good conduct time up to 50% or up to 60 days, whichever is less, 

and/or terminate or disallow extra good time (an extra good time 

or good conduct time sanction may not be suspended).

B.1 Disallow ordinarily between 25% and 50% (14-27 days) of good 

conduct time credit available for year (a good conduct time 

sanction may not be suspended).

C. Disciplinary segregation (up to 6 months).

D. Make monetary restitution.

E. Monetary fine.

F. Loss of privileges (e.g., visiting, telephone, commissary, 

movies, recreation).

G. Change housing (quarters).

H. Remove from program and/or group activity.

I. Loss of job.

J. Impound inmate’s personal property.

K. Confiscate contraband.

L. Restrict to quarters.

M. Extra duty.

MODERATE SEVERITY LEVEL PROHIBITED ACTS

300 Indecent Exposure.

301 (Not to be used).

302 Misuse of authorized medication.

303 Possession of money or currency, unless specifically authorized, 

or in excess of the amount authorized.

304 Loaning of property or anything of value for profit or increased 

return.

305 Possession of anything not authorized for retention or receipt by 

the inmate, and not issued to him through regular channels.

306 Refusing to work or to accept a program assignment.
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307 Refusing to obey an order of any staff member (may be categorized 

and charged in terms of greater severity, according to the nature 

of the order being disobeyed, e.g. failure to obey an order which 

furthers a riot would be charged as 105, Rioting; refusing to 

obey an order which furthers a fight would be charged as 201, 

Fighting; refusing to provide a urine sample when ordered as part 

of a drug-abuse test would be charged as 110).

308 Violating a condition of a furlough.

309 Violating a condition of a community program.

310 Unexcused absence from work or any program assignment.

311 Failing to perform work as instructed by the supervisor.

312 Insolence towards a staff member.

313 Lying or providing a false statement to a staff member.

314 Counterfeiting, forging, or unauthorized reproduction of any 

document, article of identification, money, security, or official 

paper (may be categorized in terms of greater severity according 

to the nature of the item being reproduced, e.g., counterfeiting 

release papers to effect escape, Code 102).

315 Participating in an unauthorized meeting or gathering.

316 Being in an unauthorized area without staff authorization.

317 Failure to follow safety or sanitation regulations (including 

safety regulations, chemical instructions, tools, MSDS sheets, 

OSHA standards).

318 Using any equipment or machinery without staff authorization.

319 Using any equipment or machinery contrary to instructions or 

posted safety standards.

320 Failing to stand count.

321 Interfering with the taking of count.

322 (Not to be used).

323 (Not to be used).

324 Gambling.

325 Preparing or conducting a gambling pool.

326 Possession of gambling paraphernalia.

327 Unauthorized contacts with the public.
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328 Giving money or anything of value to, or accepting money or 

anything of value from, another inmate or any other person 

without staff authorization.

329 Destroying, altering, or damaging government property, or the 

property of another person, having a value of $100.00 or less.

330 Being unsanitary or untidy; failing to keep one's person or 

quarters in accordance with posted standards.

331 Possession, manufacture, introduction, or loss of a non-hazardous

tool, equipment, supplies, or other non-hazardous contraband 

(tools not likely to be used in an escape or escape attempt, or 

to serve as a weapon capable of doing serious bodily harm to 

others, or not hazardous to institutional security or personal 

safety) (other non-hazardous contraband includes such items as 

food, cosmetics, cleaning supplies, smoking apparatus and tobacco 

in any form where prohibited, and unauthorized 

nutritional/dietary supplements).

332 Smoking where prohibited.

333 Fraudulent or deceptive completion of a skills test (e.g., 

cheating on a GED, or other educational or vocational skills 

test).

334 Conducting a business; conducting or directing an investment 

transaction without staff authorization.

335 Communicating gang affiliation; participating in gang related 

activities; possession of paraphernalia indicating gang 

affiliation.

336 Circulating a petition.

396 Use of the mail for abuses other than criminal activity which do 

not circumvent mail monitoring; or use of the mail to commit or 

further a Moderate category prohibited act.

397 Use of the telephone for abuses other than illegal activity which 

do not circumvent the ability of staff to monitor frequency of 

telephone use, content of the call, or the number called; or to 

commit or further a Moderate category prohibited act.

398 Interfering with a staff member in the performance of duties most 

like another Moderate severity prohibited act. This charge is to 

be used only when another charge of Moderate severity is not 

accurate. The offending conduct must be charged as “most like” 

one of the listed Moderate severity prohibited acts.
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399 Conduct which disrupts or interferes with the security or orderly 

running of the institution or the Bureau of Prisons most like 

another Moderate severity prohibited act. This charge is to be 

used only when another charge of Moderate severity is not 

accurate. The offending conduct must be charged as “most like” 

one of the listed Moderate severity prohibited acts.

AVAILABLE SANCTIONS FOR MODERATE SEVERITY LEVEL PROHIBITED ACTS

A. Recommend parole date rescission or retardation.

B. Forfeit and/or withhold earned statutory good time or non-vested 

good conduct time up to 25% or up to 30 days, whichever is less, 

and/or terminate or disallow extra good time (an extra good time 

or good conduct time sanction may not be suspended).

B.1 Disallow ordinarily up to 25% (1-14 days) of good conduct time 

credit available for year (a good conduct time sanction may not 

be suspended).

C. Disciplinary segregation (up to 3 months).

D. Make monetary restitution.

E. Monetary fine.

F. Loss of privileges (e.g., visiting, telephone, commissary, 

movies, recreation).

G. Change housing (quarters).

H. Remove from program and/or group activity.

I. Loss of job.

J. Impound inmate’s personal property.

K. Confiscate contraband.

L. Restrict to quarters.

M. Extra duty.

LOW SEVERITY LEVEL PROHIBITED ACTS

400 (Not to be used).

401 (Not to be used).

402 Malingering, feigning illness.

403 (Not to be used).
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404 Using abusive or obscene language.

405 (Not to be used).

406 (Not to be used).

407 Conduct with a visitor in violation of Bureau regulations.

408 (Not to be used).

409 Unauthorized physical contact (e.g., kissing, embracing).

498 Interfering with a staff member in the performance of duties most 

like another Low severity prohibited act. This charge is to be 

used only when another charge of Low severity is not accurate. 

The offending conduct must be charged as “most like” one of the 

listed Low severity prohibited acts.

499 Conduct which disrupts or interferes with the security or orderly 

running of the institution or the Bureau of Prisons most like 

another Low severity prohibited act. This charge is to be used 

only when another charge of Low severity is not accurate. The 

offending conduct must be charged as “most like” one of the 

listed Low severity prohibited acts.

AVAILABLE SANCTIONS FOR LOW SEVERITY LEVEL PROHIBITED ACTS

B.1 Disallow ordinarily up to 12.5% (1-7 days) of good conduct time 

credit available for year (to be used only where inmate found to 

have committed a second violation of the same prohibited act 

within 6 months); Disallow ordinarily up to 25% (1-14 days) of 

good conduct time credit available for year (to be used only 

where inmate found to have committed a third violation of the 

same prohibited act within 6 months) (a good conduct time 

sanction may not be suspended).

C. Make monetary restitution.

D. Monetary fine.

E. Loss of privileges (e.g., visiting, telephone, commissary, 

movies, recreation).

F. Change housing (quarters).

G. Remove from program and/or group activity.

H. Loss of job.

I. Impound inmate’s personal property.

J. Confiscate contraband
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K. Restrict to quarters.

L. Extra duty

Table 2. ADDITIONAL AVAILABLE SANCTIONS FOR REPEATED PROHIBITED ACTS 

WITHIN THE SAME SEVERITY LEVEL

Prohibited Act 

Severity Level

Time Period for

Prior Offense

(same code)

Frequency of

Repeated 

Offense

Additional Available Sanctions

Low Severity

(400 Level)

6 months 2nd offense

3rd or more 

offense

1. Disciplinary segregation

(Up to 1 month).

2. Forfeit earned SGT, or nonvested GCT up to 10% or up to 

15 days, whichever is less, 

and/or terminate or disallow 

extra good time (EGT) (an EGT 

sanctions may not be 

suspended.

Any available Moderate 

severity level sanction (300 

series).

Moderate Severity

(300 Level)

12 months 2nd offense

3rd offense

1. Disciplinary segregation

(Up to 12 months).

2. Forfeit earned SGT or nonvested GCT up to 37 1/2% or up 

to 45 days, whichever is less, 

and/or terminate or disallow 

EGT (an EGT sanction may not 

be suspended).

Any available High severity 

level sanction (200 series).

High Severity

(200 level)

18 months 2nd offense

3rd offense or 

more

1. Disciplinary segregation 

(up to 12 months).

2. Forfeit earned SGT or nonvested GCT up to 75% or up to 

90 days, whichever is less, 

and/or terminate or disallow 

EGT (an EGT sanction may not 

be suspended).

Any available Greatest 

severity level sanction (100 

series).

Greatest Severity 

(100 level)

24 months 2nd or more 

offense

Disciplinary Segregation (up 

to 18 months).
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U. S. Department of Justice

Federal Bureau of Prisons

 

Sexually Abusive Behavior

Prevention and Intervention
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An Overview for Offenders

You Have the Right to be Safe from Sexually Abusive Behavior

The Federal Bureau of Prisons has a zero tolerance policy against sexual 

abuse and sexual harassment. While you are incarcerated, no one has the 

right to pressure you to engage in sexual acts.

You do not have to tolerate sexually abusive/harassing behavior or 

pressure to engage in unwanted sexual behavior from another inmate or a 

staff member. Regardless of your age, size, race, ethnicity, gender or 

sexual orientation, you have the right to be safe from sexually abusive 

behavior.

What Can You Do To Prevent Sexually Abusive Behavior?

Here are some things you can do to protect yourself and others against 

sexually abusive behavior:

 Carry yourself in a confident manner at all times. Do not permit 

your emotion (fear/anxiety) to be obvious to others.

 Do not accept gifts or favors from others. Most gifts or favors 

come with strings attached to them.

 Do not accept an offer from another inmate to be your protector.

 Find a staff member with whom you feel comfortable discussing your 

fears and concerns.

 Be alert! Do not use contraband substances such as drugs or 

alcohol; these can weaken your ability to stay alert and make good 

judgments.

 Be direct and firm if others ask you to do something you don’t want 

to do. Do not give mixed messages to other inmates regarding your 

wishes for sexual activity.

 Stay in well-lit areas of the institution.

 Choose your associates wisely. Look for people who are involved 

in positive activities like educational programs, psychology 

groups, or religious services. Get involved in these activities.

 Trust your instincts. If you sense that a situation may be 

dangerous, it probably is. If you fear for your safety, report 

your concerns to staff.

What Can You Do if You Are Afraid or Feel Threatened?

If you are afraid or feel you are being threatened or pressured to engage 

in sexual behaviors, you should discuss your concerns with staff. 

Because this can be a difficult topic to discuss, some staff, like 
A & O Handbook – SMU

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psychologists, are specially trained to help you deal with problems in 

this area.

If you feel immediately threatened, approach any staff member and ask 

for assistance. It is part of his/her job to ensure your safety. If 

it is a staff member that is threatening you, report your concerns 

immediately to another staff member that you trust, or follow the 

procedures for making a confidential report.

What Can You Do if You Are Sexually Assaulted?

If you become a victim of a sexually abusive behavior, you should report 

it immediately to staff who will offer you protection from the assailant. 

You do not have to name the inmate(s) or staff assailant(s) in order to 

receive assistance, but specific information may make it easier for staff 

to know how best to respond. You will continue to receive protection 

from the assailant, whether or not you have identified him or her (or 

agree to testify against him/her).

After reporting any sexual assault, you will be referred immediately for 

a medical examination and clinical assessment. Even though you many want 

to clean up after the assault it is important to see medical staff BEFORE 

you shower, wash, drink, eat, change clothing, or use the bathroom. 

Medical staff will examine you for injuries which may or may not be 

readily apparent to you. They can also check you for sexually 

transmitted diseases, pregnancy, if appropriate, and gather any physical 

evidence of assault. The individuals who sexually abuse or assault 

inmates can only be disciplined and/or prosecuted if the abuse is 

reported. Regardless of whether your assailant is an inmate or a staff 

member, it is important to understand that you will never be disciplined 

or prosecuted for being the victim of a sexual assault.

How to Report an Incident of Sexually Abusive Behavior?

It is important that you tell a staff member if you have been sexually 

assaulted or have been a victim of sexual harassment. It is equally 

important to inform staff if you have witnessed sexually abusive 

behavior. You can tell your case manager, Chaplain, Psychologist, SIS, 

the Warden or any other staff member you trust. BOP staff members are 

instructed to keep reported information confidential and only discuss 

it with the appropriate officials on a need to know basis concerning the 

inmate-victim’s welfare and for law enforcement or investigative 

purposes. There are other means to confidentiality report sexually 

abusive behavior if you are not comfortable talking with staff.

 Write directly to the Warden, Regional Director or Director. You 

can send the Warden an Inmate Request to Staff Member (Cop-out) or 

a letter reporting the sexually abusive behavior. You may also 

send a letter to the Regional Director or Director of the Bureau 
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of Prisons. To ensure confidentiality, use special mail 

procedures.

 File an Administrative Remedy. You can file a Request for 

Administrative Remedy (BP-9). If you determine your complaint is 

too sensitive to file with the Warden, you have the opportunity to 

file your administrative remedy directly with the Regional Director 

(BP-10). You can get the forms from your counselor or other unit 

staff.

 Write the Office of the Inspector General (OIG) which investigates 

allegations of staff misconduct by employees of the U.S. Department 

of Justice; all other sexual abuse/harassment allegations will be 

forwarded by the OIG to the BOP. OIG is a component of the 

Department of Justice and is not a part of the Bureau of Prisons. 

The address is:

Office of the Inspector General

U.S. Department of Justice

Investigations Division

950 Pennsylvania Avenue, N.W.

Room 4706

Washington, D.C. 20530

E-mail OIG. You can send an e-mail directly to OIG by clicking on the 

TRULINCS Request to Staff tab and selecting the Department Mailbox 

titled, DOJ Sexual Abuse Reporting. This method of reporting is 

processed by OIG during normal business hours, Monday – Friday. It is 

not a 24-hour hotline. For immediate assistance, contact institution 

staff. 

Note: These e-mails: 

 are untraceable at the local institution, 

 are forwarded directly to OIG,

 will not be saved in your e-mail ‘Sent’ list,

 do not allow for a reply from OIG, 

 If you want to remain anonymous to the BOP, you must request it in 

the e-mail to OIG.

Third-party Reporting. Anyone can report such abuse on your behalf by 

accessing the BOP’s public website, specifically:

http://www.bop.gov/inmate_programs/sa_prevention_reporting.jsp.

Understanding the Investigative Process
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Once the sexually abusive behavior is reported, the BOP and/or other 

appropriate law enforcement agencies will conduct an investigation. The 

purpose of the investigation is to determine the nature and scope of the 

abusive behavior. You may be asked to give a statement during the 

investigation. If criminal charges are brought, you may be asked to 

testify during the criminal proceedings.

Counseling Programs for Victims of Sexually Abusive Behavior

Most people need help to recover from the emotional effects of sexually 

abusive behavior. If you are the victim of sexually abusive behavior, 

whether recent or in the past, you may seek counseling and/or advice 

from a psychologist or chaplain. Crisis counseling, coping skills, 

suicide prevention, mental health counseling, and spiritual counseling 

are all available to you.

Contact your local Rape Crisis Center (RCC): Your institution may have 

a Memo of Understanding (MOU) with a local RCC. If so, Psychology 

Services can provide you with the contact information. If no MOU exists, 

you may seek services through Psychology Services.

Management Program for Inmate Assailants

Those who sexually abuse/assault/harass others while in the custody of 

the BOP will be disciplined and prosecuted to the fullest extent of the 

law. If you are an inmate assailant, you will be referred to Correctional 

Services for monitoring. You will be referred to Psychology Services 

for an assessment of risk and treatment and management needs. Treatment 

compliance or refusal will be documented and decisions regarding your 

conditions of confinement and release may be effected. If you feel that 

you need help to keep from engaging in sexually abusive behaviors, 

psychological services are available.

Policy Definitions

Prohibited Acts: Inmates who engage in inappropriate sexual behavior can 

be charged with following Prohibited Acts under the Inmate Disciplinary 

Policy.

Code 114/ (A): Sexual Assault by Force

Code 205/ (A): Engaging in a Sex Act

Code 206/ (A): Making a Sexual Proposal

Code 221/ (A): Being in an Unauthorized Area with a Member of the 

 Opposite Sex

Code 229/ (A): Sexual Assault without Force

Code 300/ (A): Indecent Exposure

Code 404/ (A): Using Abusive or Obscene Language
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Staff Misconduct: The Standards of Employee Conduct prohibit employees 

from engaging in, or allowing another person to engage in sexual, 

indecent, profane or abusive language or gestures, and inappropriate 

visual surveillance of inmates. Influencing, promising or threatening 

an inmate’s safety, custody, privacy, housing, privileges, work detail 

or program status in exchange for sexual favors is also prohibited.

What is sexually abusive behavior? According to federal law (Prison 

Rape Elimination Act of 2003) sexually abusive behavior is defined as:

Rape: The carnal knowledge, oral sodomy, or sexual assault with an 

object or sexual fondling of a person FORCIBLY or against that person’s 

will; 

The carnal knowledge, oral sodomy, or sexual assault with an object or 

sexual fondling of a person not forcibly or against the person’s will, 

where the victim is incapable of giving consent because of his/her youth 

or his/her temporary or permanent mental or physical incapacity; or

The carnal knowledge, oral sodomy, or sexual assault with an object or 

sexual fondling of a person achieved through the exploitation of the 

fear or threat of physical violence or bodily injury;

Carnal Knowledge: Contact between the penis and vulva or the penis and 

the anus, including penetration of any sort, however slight;

Oral Sodomy: Contact between the mouth and the penis, the mouth and the 

vulva, or the mouth and the anus;

Sexual Assault with an Object: The use of any hand, finger, object, or 

other instrument to penetrate, however slightly, the genital or anal 

opening of the body of another person (NOTE: This does NOT apply to 

custodial or medical personnel engaged in evidence gathering or 

legitimate medical treatment, nor to health care provider’s performing 

body cavity searches in order to maintain security and safety within the 

prison).

Sexual Fondling: The touching of the private body parts of another 

person (including the genitalia, anus, groin, breast, inner thigh, or 

buttocks) for the purpose of sexual gratification.

Sexual Harassment: Repeated and unwelcome sexual advances, requests for 

sexual favors, or verbal comments, gestures, or actions of a derogatory 

or offensive sexual nature by one inmate/detainee/resident to another; 

or repeated verbal comments or gestures of a sexual nature to an 

inmate/detainee/resident by a staff member/contractor/volunteer, 

including demeaning references to gender, sexually suggestive, or 

derogatory comments about body or clothing, or obscene language or 

gestures.
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Sexual Misconduct (staff only): The use of indecent sexual language, 

gestures, or sexually oriented visual surveillance for the purpose of 

sexual gratification.

An incident is considered Inmate-on-Inmate Abuse/Assault when any 

sexually abusive behavior occurs between two or more inmates. An 

incident is considered Staff-on-Inmate Abuse/Assault when any sexually 

abusive behavior is initiated by a staff member toward one or more 

inmates. It is also considered Staff-on-Inmate Abuse/Assault if a staff 

member willingly engages in sexual acts or contacts that are initiated 

by an inmate.

NOTE: Sexual acts or contacts between two or more inmates, even when no 

objections are raised, are prohibited acts, and may be illegal. Sexual 

acts or contacts between an inmate and a staff member, even when no 

objections are raised by either party, are always forbidden and illegal. 

Inmates who have been sexual assaulted by another inmate or staff member 

will not be prosecuted or disciplined for reporting the assault. 

However, inmates will be penalized for knowingly filing any false report.

** Please be aware that both male and female staff routinely work and 

visit inmate housing areas. **

Contact Offices:

U.S. Department of Justice

Office of the Inspector General

Investigations Division

950 Pennsylvania Avenue, NW Suite 4706

Washington, D.C. 20530-0001

Federal Bureau of Prisons

Central Office

National PREA Coordinator

320 First Street, NW, Room 554

Washington, D.C. 20534

Federal Bureau of Prisons

Mid-Atlantic Regional Office

Regional PREA Coordinator

302 Sentinel Drive, Suite 200

Annapolis Junction, MD 20701

Federal Bureau of Prisons

North Central Regional Office

Regional PREA Coordinator

Gateway Complex Tower II, 8th Floor

400 State Avenue

Kansas City, KS 66101-2492
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Federal Bureau of Prisons

Northeast Regional Office

Regional PREA Coordinator

U.S. Customs House, 7th Floor

2nd and Chestnut Streets

Philadelphia, Pennsylvania 19106

Federal Bureau of Prisons

South Central Regional Office

Regional PREA Coordinator

U.S. Armed Forces Reserve Complex

344 Marine Forces Drive

Grand Prairie, Texas 75051

Federal Bureau of Prisons

Southeast Regional Office

Regional PREA Coordinator

3800 North Camp Creek Parkway, SW

Building 2000

Atlanta, GA 30331-5099

Federal Bureau of Prisons

Western Regional Office

Regional PREA Coordinator

7338 Shoreline Drive

Stockton, CA 95219

Third-party reporting (outside of institution):

http://www.bop.gov/inmate_programs/sa_prevention_reporting.jsp
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APPENDIX A

SMU GOALS

SMU seeks to impart attitudes and skills necessary for inmates to 

successfully function in general population at other BOP penitentiaries. 

These skills include enhanced communication; tolerance of other racial, 

ethnic or geographic groups; negative peer pressure resistance; gang 

membership resistance; and problem-solving methods alternative to 

violence. These skills and abilities will only be acquired and used 

when participants exhibit attitudes of willingness and open-mindedness.

Participants’ success in developing these attitudes and skills will be 

exhibited by their completion of SMU treatment assignments, 

participation in SMU treatment groups (when assigned), and absence of 

institution misconduct.

SMU Treatment Curriculum

Level 1: 6-8 Months

1. Write “Criminal History Autobiography.

2. Complete workbooks entitled:

-Basic Cognitive Skills

-My Change Plan

-Values for Responsible Living

-Anger

-Living As If

For those dedicated to self-betterment you may be eligible to complete 

the “Starting Point” series. Speak to you treatment specialist regarding 

this option.

Level 2-3: 5 Months

1. Attend 45 minute weekly out of cell groups focused on criminal 

thinking, rational decision making, and emotional regulation.
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APPENDIX B

Approved Property List for All SMU Levels

Levels One, Two, Three, and Complete:

One (1) MP3 Player, ear buds and USB Charger

One (1) Bible, Koran or other religious scriptures, religious rug, 

Kufi

One (1) Pair of prescription eyeglasses and one (1) case

One (1) Cubic foot of legal materials

Eight (8) Personal letters

Six (6) Photographs

Two (2) Books of stamps

One (1) Address book

One (1) Wedding band

One (1) Pair shorts, grey color only (Phase III, Complete)

One (1) Pair of sweatpants, grey color only (Phase III, Complete)

One (1) Sweatshirt, grey color only (Phase III, Complete)

One (1) Pair of thermal pants (Phase III, Complete)

One (1) Thermal shirt (Phase III, Complete)

One (1) Pair of tennis shoes/sneakers (submit written request to 

Correctional Services’ Property Officer.) 

(Phase III, Complete)

 Soap and shampoo will be provided by staff during scheduled 

showers.

 All other items authorized on the commissary shopping list.

Level Two/Three Housing Units Only:

One (1) Pair of tennis shoes/sneakers 

Submit written request to Correctional Services Property Officer
DECLARATION OF JACOB DOERER

ATTACHMENT 5

Landis Intake Acknowledgment Form

DECLARATION OF JACOB DOERER

ATTACHMENT 6

Landis MP3 Acknowledgment Form

DECLARATION OF JACOB DOERER

ATTACHMENT 7

PROGRAM STATEMENT 1330.18

ADMINISTRATIVE REMEDY PROGRAM
U.S. Department of Justice

Federal Bureau of Prisons

P R O G R A M S T A T E M E N T

OPI: OGC/LIT

NUMBER: 1330.18

DATE: January 6, 2014

Administrative Remedy Program

 /s/

Approved: Charles E. Samuels, Jr.

Director, Federal Bureau of Prisons

1. PURPOSE AND SCOPE §542.10

a. Purpose. The purpose of the Administrative Remedy Program is to allow an 

inmate to seek formal review of an issue relating to any aspect of his/her own 

confinement. An inmate may not submit a Request or Appeal on behalf of another 

inmate. 

Inmates seeking a formal review of issues relating to sexual abuse should use the regulations 

promulgated by the Department of Justice under the Prison Rape Elimination Act, 42 U.S.C. § 

15606, et seq. These procedures are provided in Section 16 of this Program Statement. 

b. Scope. This Program applies to all inmates in institutions operated by the 

Bureau of Prisons, to inmates designated to contract Community Corrections 

Centers (CCCs) under Bureau of Prisons responsibility, and to former inmates for 

issues that arose during their confinement. This Program does not apply to 

inmates confined in other non-federal facilities.

The president of a recognized inmate organization may submit a request on behalf of that 

organization regarding an issue that specifically affects that organization.

c. Statutorily-mandated Procedures. There are statutorily-mandated procedures 

in place for Tort claims (28 CFR 543, subpart C), Inmate Accident Compensation 

claims (28 CFR 301), and Freedom of Information Act or Privacy Act requests (28 

CFR 513, subpart D). If an inmate raises an issue in a request or appeal that 

cannot be resolved through the Administrative Remedy Program, the Bureau will 

refer the inmate to the appropriate statutorily-mandated procedures.

Federal Regulations from 28 CFR are shown in this type.

Implementing instructions are shown in this type.
P1330.18 01/06/2014 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 2

2. PROGRAM OBJECTIVES. The expected results of this program are:

■ A procedure will be available by which inmates will be able to have any issue related to their 

incarceration formally reviewed by high-level Bureau officials.

■ Each request, including appeals, will be responded to within the time frames allowed.

■ A record of Inmate Administrative Remedy Requests and Appeals will be maintained.

■ Bureau policies will be more correctly interpreted and applied by staff.

3. DIRECTIVES AFFECTED

a. Directive Rescinded

P1330.17 Administrative Remedy Program (8/20/2012)

b. Directives Referenced

P1320.06 Federal Tort Claims Act (8/1/03)

P4500.08 Trust Fund/Deposit Fund Manual (5/4/12)

P5212.07 Control Unit Programs (2/20/01)

P5214.04 HIV Positive Inmates Who Pose Danger to Other, Procedures for Handling of 

(2/4/98)

P5264.08 Inmate Telephone Regulations (1/24/08)

P5270.09 Inmate Discipline Program (7/8/11)

P5324.11 Sexually Abusive Behavior Prevention and Intervention Program (12/31/13)

P5890.13 SENTRY - National On-Line Automated Information System (12/14/99)

28 CFR 301 Inmate Accident Compensation

28 CFR 16.10 Fees (for records requested pursuant to the Freedom of Information Act (FOIA))

c. Rules cited in this Program Statement are contained in 28 CFR 542.10 through 542.19; and 28 

CFR Part 115 – Prison Rape Elimination Act National Standards

4. STANDARDS REFERENCED

■ American Correctional Association 3rd Edition Standards for Adult Correctional Institutions: 

3-4236 and 3-4271

■ American Correctional Association 3rd Edition Standards for Adult Local Detention 

Facilities: 3-ALDF-3C-22, and 3-ALDF-3E-11 5. 

5. RESPONSIBILITY §542.11

a. The Community Corrections Manager (CCM), Warden, Regional Director, and 

General Counsel are responsible for the implementation and operation of the 

Administrative Remedy Program at the Community Corrections Center (CCC), 

institution, regional and Central Office levels, respectively, and shall:

(1) Establish procedures for receiving, recording, reviewing, investigating and 

responding to Administrative Remedy Requests (Requests) or Appeals (Appeals) 

submitted by an inmate;
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See Section 13 for further information on remedy processing, including use of SENTRY.

(2) Acknowledge receipt of a Request or Appeal by returning a receipt to the 

inmate;

The receipt is generated via SENTRY.

(3) Conduct an investigation into each Request or Appeal;

(4) Respond to and sign all Requests or Appeals filed at their levels. At the 

regional level, signatory authority may be delegated to the Deputy Regional 

Director. At the Central Office level, signatory authority may be delegated to the 

National Inmate Appeals Administrator. Signatory authority extends to staff 

designated as acting in the capacities specified in this §542.11, but may not be 

further delegated without the written approval of the General Counsel.

§ 542.11 refers to Section 5 of this Program Statement.

For purposes of this Program Statement, the term “institution” includes Community Corrections 

Centers (CCCs); the term “Warden” includes Camp Superintendents and Community

Corrections Managers (CCMs) for Requests filed by CCC inmates; and the term “inmate”

includes a former inmate who is entitled to use this program.

(5) The Warden shall appoint one staff member, ordinarily above the department head level, as 

the Administrative Remedy Coordinator (Coordinator) and one person to serve as Administrative

Remedy Clerk (Clerk). The Regional Director and the National Inmate Appeals Administrator, 

Office of General Counsel, shall be advised of these appointees and any subsequent changes.

To coordinate the regional office program, each Regional Director shall also appoint an 

Administrative Remedy Coordinator of at least the Regional Administrator level, ordinarily the

Regional Counsel, and an Administrative Remedy Clerk. The National Inmate Appeals 

Administrator, Office of General Counsel, shall be advised of these appointees and any 

subsequent changes.

(6) The Administrative Remedy Coordinator shall monitor the program’s operation at the 

Coordinator’s location and shall ensure that appropriate staff (e,g., Clerk, unit staff) have the

knowledge needed to operate the procedure. The Coordinator is responsible for signing any 

rejection notices and ensuring the accuracy of SENTRY entries; e.g., abstracts, subject codes,

status codes, and dates. The Coordinator also shall serve as the primary point of contact for the 

Warden or Regional Director in discussions of Administrative Remedies appealed to higher 

levels.

(7) The Administrative Remedy Clerk shall be responsible for all clerical processing of 

Administrative Remedies, for accurately maintaining the SENTRY index, and for generating

SENTRY inmate notices.

(8) The Unit Manager is responsible for ensuring that inmate notices (receipts, extension 

notices, and receipt disregard notices from institutions, regions and the Central Office) are 

printed and delivered daily for inmates in their units and for deleting those notices from 
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SENTRY promptly after delivery to the inmate. CCMs are responsible for this function for 

inmates under their supervision.

b. Inmates have the responsibility to use this Program in good faith and in an 

honest and straightforward manner.

6. RESERVED

7. INFORMAL RESOLUTION §542.13

a. Informal Resolution. Except as provided in §542.13(b), an inmate shall first 

present an issue of concern informally to staff, and staff shall attempt to 

informally resolve the issue before an inmate submits a Request for 

Administrative Remedy. Each warden shall establish procedures to allow for the 

informal resolution of inmate complaints.

The Warden is responsible for ensuring that effective informal resolution procedures are in place 

and that good faith attempts at informal resolution are made in an orderly and timely manner by 

both inmates and staff. These procedures may not operate to limit inmate access to formal filing 

of a Request.

b. Exceptions. Inmates in CCCs are not required to attempt informal resolution. 

An informal resolution attempt is not required prior to submission to the regional 

or Central Office as provided for in §542.14(d) of this part. An informal resolution

attempt may be waived in individual cases at the Warden or institution 

Administrative Remedy Coordinator’s discretion when the inmate demonstrates 

an acceptable reason for bypassing informal resolution.

For example, the Warden may waive informal resolution for Unit Discipline Committee (UDC) 

appeals, or when informal resolution is deemed inappropriate due to the issue's sensitivity.

Although not mandatory, inmates may attempt informal resolution of DHO decisions. See the 

Program Statement Inmate Discipline Program.

8. INITIAL FILING §542.14

a. Submission. The deadline for completion of informal resolution and 

submission of a formal written Administrative Remedy Request, on the 

appropriate form (BP-9), is 20 calendar days following the date on which the basis 

for the Request occurred.

In accord with the settlement in Washington v. Reno, and for such period of time as this 

settlement remains in effect, the deadline for completing informal resolution and submitting a

formal written Administrative Remedy Request, on the appropriate form (BP-9) (BP-229), for a 

disputed telephone charge, credit, or telephone service problem for which the inmate requests

reimbursement to his/her telephone account, is 120 days from the date of the disputed telephone 

charge, credit, or telephone service problem.

Administrative Remedy Requests concerning telephone issues that do not involve billing 

disputes or requests for refunds for telephone service problems (such as Administrative Remedy
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Requests concerning telephone privileges, telephone lists, or telephone access) are governed by 

the 20-day filing deadline.

b. Extension. Where the inmate demonstrates a valid reason for delay, an 

extension in filing time may be allowed. In general, valid reason for delay means a 

situation which prevented the inmate from submitting the request within the 

established time frame. Valid reasons for delay include the following: an

extended period in-transit during which the inmate was separated from 

documents needed to prepare the Request or Appeal; an extended period of time 

during which the inmate was physically incapable of preparing a Request or 

Appeal; an unusually long period taken for informal resolution attempts; 

indication by an inmate, verified by staff, that a response to the inmate’s request 

for copies of dispositions requested under §542.19 of this part was delayed.

Ordinarily, the inmate should submit written verification from staff for any claimed reason for 

delay.

If an inmate requests an Administrative Remedy form but has not attempted informal resolution, 

staff should counsel the inmate that informal resolution is ordinarily required. If the inmate

nevertheless refuses to present a request informally, staff should provide the form for a formal 

Request. Upon receipt of the inmate’s submission, the Coordinator shall accept the Request if, in 

the Coordinator's discretion, informal resolution was bypassed for valid reasons, or may reject it 

if there are no valid reasons for bypassing informal resolution.

c. Form

(1) The inmate shall obtain the appropriate form from CCC staff or institution 

staff (ordinarily, the correctional counselor).

The following forms are appropriate:

■ Request for Administrative Remedy, Form BP-9 (BP-229), is appropriate for filing at the 

institution.

■ Regional Administrative Remedy Appeal, Form BP-10 (BP-230), is appropriate for 

submitting an appeal to the regional office.

■ Central Office Administrative Remedy Appeal, Form BP-11 (BP-231), is appropriate for 

submitting an appeal to the Central Office.

(2) The inmate shall place a single complaint or a reasonable number of closely 

related issues on the form. If the inmate includes on a single form multiple 

unrelated issues, the submission shall be rejected and returned without 

response, and the inmate shall be advised to use a separate form for each

unrelated issue. For DHO and UDC appeals, each separate incident report 

number must be appealed on a separate form.

Placing a single issue or closely related issues on a single form facilitates indexing, and promotes 

efficient, timely and comprehensive attention to the issues raised.
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(3) The inmate shall complete the form with all requested identifying information 

and shall state the complaint in the space provided on the form. If more space is 

needed, the inmate may use up to one letter-size (8 1/2" by 11") continuation 

page.

The inmate must provide an additional copy of any continuation page. The 

inmate must submit one copy of supporting exhibits. Exhibits will not be 

returned with the response. Because copies of exhibits must be filed for any 

appeal (see § 542.15 (b) (3)), the inmate is encouraged to retain a copy of all 

exhibits for his or her personal records. 

(4) The inmate shall date and sign the Request and submit it to the institution 

staff member designated to receive such Requests (ordinarily a correctional 

counselor). CCC inmates may mail their Requests to the CCM.

d. Exceptions to Initial Filing at Institution

(1) Sensitive Issues. If the inmate reasonably believes the issue is sensitive and 

the inmate’s safety or well-being would be placed in danger if the Request 

became known at the institution, the inmate may submit the Request directly to 

the appropriate Regional Director. The inmate shall clearly mark “Sensitive”

upon the Request and explain, in writing, the reason for not submitting the 

Request at the institution. If the Regional Administrative Remedy Coordinator 

agrees that the Request is sensitive, the Request shall be accepted. Otherwise,

the Request will not be accepted, and the inmate shall be advised in writing of 

that determination, without a return of the Request. The inmate may pursue the 

matter by submitting an Administrative Remedy Request locally to the Warden. 

The Warden shall allow a reasonable extension of time for such a resubmission.

(2) DHO Appeals. DHO appeals shall be submitted initially to the Regional 

Director for the region where the inmate is currently located.

See the Program Statement Inmate Discipline Program.

(3) Control Unit Appeals. Appeals related to Executive Panel Reviews of Control 

Unit placement shall be submitted directly to the General Counsel. 

See the Program Statement Control Unit Programs.

(4) Controlled Housing Status Appeals. Appeals related to the Regional 

Director’s review of controlled housing status placement may be filed directly 

with the General Counsel.

See the Program Statement Procedures for Handling HIV Positive Inmates Who Pose 

Danger to Other.

9. APPEALS § 542.15

a. Submission. An inmate who is not satisfied with the Warden’s response may 

submit an Appeal on the appropriate form (BP-10) to the appropriate Regional 
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Director within 20 calendar days of the date the Warden signed the response. An 

inmate who is not satisfied with the Regional Director’s response may submit an 

Appeal on the appropriate form (BP-11) to the General Counsel within 30 calendar 

days of the date the Regional Director signed the response. When the inmate 

demonstrates a valid reason for delay, these time limits may be extended. Valid 

reasons for delay include those situations described in §542.14(b) of this part. 

Appeal to the General Counsel is the final administrative appeal.

These deadlines specify the date of the Appeal’s receipt in the regional office or the Central 

Office. The deadlines have been made deliberately long to allow sufficient mail time. Inmates

should mail their Appeals promptly after receiving a response to ensure timely receipt. 

Ordinarily, the inmate must submit written verification from institution staff for any reason for

delay that cannot be verified through SENTRY.

In many cases, courts require a proper Appeal to the General Counsel before an inmate may 

pursue the complaint in court.

b. Form

(1) Appeals to the Regional Director shall be submitted on the form designed for 

regional Appeals (BP-10) and accompanied by one complete copy or duplicate 

original of the institution Request and response. Appeals to the General Counsel 

shall be submitted on the form designed for Central Office Appeals (BP-11) and 

accompanied by one complete copy or duplicate original of the institution and 

regional filings and their responses. Appeals shall state specifically the reason 

for appeal.

(2) An inmate may not raise in an Appeal issues not raised in the lower level 

filings. An inmate may not combine Appeals of separate lower level responses 

(different case numbers) into a single Appeal.

(3) An inmate shall complete the appropriate form with all requested identifying 

information and shall state the reasons for the Appeal in the space provided on 

the form. If more space is needed, the inmate may use up to one letter-size (8 

1/2" x 11") continuation page. The inmate shall provide two additional copies of 

any continuation page and exhibits with the regional Appeal, and three additional 

copies with an Appeal to the Central Office (the inmate is also to provide copies 

of exhibits used at the prior level(s) of appeal). The inmate shall date and sign

the Appeal and mail it to the appropriate Regional Director, if a Regional Appeal, 

or to the National Inmate Appeals Administrator, Office of General Counsel, if a 

Central Office Appeal (see 28 CFR part 503 for addresses of the Central Office 

and Regional Offices).

c. Processing. The appropriate regional office to process the Appeal is the regional office for 

the institution where the inmate is confined at the time of mailing the Appeal, regardless of the 

institution that responded to the institution filing.
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10. ASSISTANCE §542.16

a. An inmate may obtain assistance from another inmate or from institution staff 

in preparing a Request or an Appeal. An inmate may also obtain assistance from 

outside sources, such as family members or attorneys. However, no person may 

submit a Request or Appeal on the inmate's behalf, and obtaining assistance will 

not be considered a valid reason for exceeding a time limit for submission unless 

the delay was caused by staff.

b. Wardens shall ensure that assistance is available for inmates who are 

illiterate, disabled, or who are not functionally literate in English. Such 

assistance includes provision of reasonable accommodation in order for an 

inmate with a disability to prepare and process a Request or an Appeal.

For example, Wardens must ensure that staff (ordinarily unit staff) provide assistance in the 

preparation or submission of an Administrative Remedy or an Appeal upon being contacted by 

such inmates that they are experiencing a problem.

11. RESUBMISSION §542.17

a. Rejections. The Coordinator at any level (CCM, institution, region, Central 

Office) may reject and return to the inmate without response a Request or an 

Appeal that is written by an inmate in a manner that is obscene or abusive, or 

does not meet any other requirement of this part.

b. Notice. When a submission is rejected, the inmate shall be provided a written 

notice, signed by the Administrative Remedy Coordinator, explaining the reason 

for rejection. If the defect on which the rejection is based is correctable, the 

notice shall inform the inmate of a reasonable time extension within which to

correct the defect and resubmit the Request or Appeal.

(1) Sensitive Submissions. Submissions for inmate claims which are too sensitive to be made 

known at the institution are not to be returned to the inmate. Only a rejection notice will be 

provided to the inmate. However, other rejected submissions ordinarily will be returned to the 

inmate with the rejection notice.

(2) Defects. Defects such as failure to sign a submission, failure to submit the required copies 

of a Request, Appeal, or attachments, or failure to enclose the required single copy of lower level 

submissions are examples of correctable defects.

Ordinarily, five calendar days from the date of the notice to the inmate is reasonable for 

resubmission at the institution level; at least 10 calendar days at the CCM or regional offices; and 

15 calendar days at the Central Office.

(3) Criteria for Rejection. When deciding whether to reject a submission, Coordinators, 

especially at the institution level, should be flexible, keeping in mind that major purposes of this 

Program are to solve problems and be responsive to issues inmates raise. Thus, for example, 

consideration should be given to accepting a Request or Appeal that raises a sensitive or
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problematic issue, such as medical treatment, sentence computation, or staff misconduct, even 

though that submission may be somewhat untimely.

c. Appeal of Rejections. When a Request or Appeal is rejected and the inmate is 

not given an opportunity to correct the defect and resubmit, the inmate may 

appeal the rejection, including a rejection on the basis of an exception as 

described in §542.14 (d), to the next appeal level. The Coordinator at that level 

may affirm the rejection, may direct that the submission be accepted at the lower 

level (either upon the inmate’s resubmission or direct return to that lower level), 

or may accept the submission for filing. The inmate shall be informed of the 

decision by delivery of either a receipt or rejection notice.

12. RESPONSE TIME §542.18 

If accepted, a Request or Appeal is considered filed on the date it is logged into 

the Administrative Remedy Index as received. Once filed, response shall be 

made by the Warden or CCM within 20 calendar days; by the Regional Director 

within 30 calendar days; and by the General Counsel within 40 calendar days. If 

the Request is determined to be of an emergency nature which threatens the 

inmate’s immediate health or welfare, the Warden shall respond not later than the 

third calendar day after filing. If the time period for response to a Request or 

Appeal is insufficient to make an appropriate decision, the time for response may 

be extended once by 20 days at the institution level, 30 days at the regional level, 

or 20 days at the Central Office level. Staff shall inform the inmate of this 

extension in writing. Staff shall respond in writing to all filed Requests or 

Appeals. If the inmate does not receive a response within the time allotted for

reply, including extension, the inmate may consider the absence of a response to 

be a denial at that level.

The date a Request or an Appeal is received in the Administrative Remedy index is entered into 

SENTRY as the “Date Rcv”, and should be the date it is first received and date-stamped in the

Administrative Remedy Clerk’s office. Notice of extension ordinarily is made via SENTRY 

notice.

13. REMEDY PROCESSING

a. Receipt. Upon receiving a Request or Appeal, the Administrative Remedy Clerk shall stamp 

the form with the date received, log it into the SENTRY index as received on that date, and write 

the “Remedy ID” as assigned by SENTRY on the form. Once a submission is entered into the 

system, any subsequent submissions or appeals of that case shall be entered into SENTRY using 

the same Case Number. The “Case Number” is the purely numerical part of the “Remedy ID”

which precedes the hyphen and “Submission ID.”

All submissions received by the Clerk, whether accepted or rejected, shall be entered into 

SENTRY in accordance with the SENTRY Administrative Remedy Technical Reference 

Manual.

Sensitive issues, when the inmate claims that his or her safety or well-being would be placed in 

danger if it became known at the institution that the inmate was pursuing the issue, should be
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withheld from logging in until answered and/or should be logged into SENTRY with sufficient 

vagueness as to subject code and abstract to accommodate the inmate’s concerns.

A Request should be submitted and logged in at the institution where the inmate is housed at the 

time the inmate gives the Request to the counselor or other appropriate staff member. If the 

event(s) occurred at a previous institution, staff at that previous institution shall provide, 

promptly upon request, any investigation or other assistance needed by the institution answering 

the Request. If an inmate is transferred after giving the Request to a staff member, but before 

that Request is logged in or answered, the institution where the Request was first given to a staff 

member remains responsible for logging and responding to that Request.

b. Investigation and Response Preparation. The Clerk or Coordinator shall assign each filed 

Request or Appeal for investigation and response preparation. Matters in which specific staff 

involvement is alleged may not be investigated by either staff alleged to be involved or by staff 

under their supervision. Allegations of physical abuse by staff shall be referred to the Office of 

Internal Affairs (OIA) in accordance with procedures established for such referrals. Where 

appropriate; e.g., when OIA or another agency is assuming primary responsibility for

investigating the allegations, the response to the Request or Appeal may be an interim response 

and need not be delayed pending the outcome of the other investigation.

Requests or Appeals shall be investigated thoroughly, and all relevant information developed in 

the investigation shall ordinarily be supported by written documents or notes of the investigator’s 

findings. Notes should be sufficiently detailed to show the name, title, and location of the 

information provided, the date the information was provided, and a full description of the 

information provided. Such documents and notes shall be retained with the case file copy. 

When deemed necessary in the investigator’s discretion, the investigator may request a written 

statement from another staff member regarding matters raised in the Request or Appeal. 

Requested staff shall provide such statements promptly. For a disciplinary Appeal, a complete 

copy of the appealed disciplinary actions record shall be maintained with the Appeal file copy.

c. Responses. Responses ordinarily shall be on the form designed for that purpose, and shall 

state the decision reached and the reasons for the decision. The first sentence or two of a

response shall be a brief abstract of the inmate’s Request or Appeal, from which the SENTRY 

abstract should be drawn. This abstract should be complete, but as brief as possible. The

remainder of the response should answer completely the Request or Appeal, be accurate and 

factual, and contain no extraneous information. The response should be written to be released to

any inmate and the general public under the Freedom of Information Act (FOIA) and the Privacy 

Act. Inmate names shall not be used in responses, and staff and other names may not be used 

unless absolutely essential.

Program Statements, Operations Memoranda, regulations, and statutes shall be referred to in 

responses whenever applicable, including section numbers on which the response relies.

d. Response Time Limits. Responses shall be made as required in Section 12 of this Program 

Statement.

e. Index Completion. When a response is completed, the Clerk shall update SENTRY in 

accordance with the SENTRY Administrative Remedy Manual and the instructions in 
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Attachment A. Particular attention should be paid to updating the status date, code, and reason, 

and to making any changes to the subject code and abstract indicated by the Coordinator or by 

the response drafter. The abstract shall be taken from the response’s first paragraph.

Abbreviations may be liberally used, as long as they are easily understood, to allow as complete 

a description of the issue in the 50 characters allotted. For consistency, the Administrative

Remedy Coordinator shall approve the closing entry, including the subject codes, status code and 

reason, and abstract, before the closing entry is made by the Clerk.

f. Response Distribution. For an institution response, one copy of the complete Request and 

response shall be maintained in the Warden’s Administrative Remedy File together with all

supporting material. Three copies shall be returned to the inmate. An inmate who subsequently 

appeals to the regional or Central Office shall submit one copy with each appeal.

One copy of a Regional Appeal and response shall be retained at the regional office. One copy 

shall be sent to the Warden at the original filing location. The remaining two copies shall be

returned to the inmate; one to submit in case of subsequent appeal to the Central Office, and one 

to retain.

One copy of a Central Office Appeal and response will be returned to the inmate. One copy will 

be retained in the Central Office Administrative Remedy File, one copy will be forwarded to the 

regional office where the Regional Appeal was answered, and one to the Warden’s 

Administrative Remedy File at the original filing location.

g. File Maintenance. The Warden’s Administrative Remedy File and Administrative Remedy 

Files at the Regional Offices and Central Office shall be maintained in a manner that assures case

files are readily accessible to respond to inquiries from Federal Bureau of Prisons staff, inmates,

and the public. Institutions shall file Regional and Central Office response copies with the

inmate’s institution submission copy. Regional offices shall file copies of Central Office 

responses with the inmate’s Regional Appeal file. Each location shall maintain copies of

supporting material and investigation notes with the case file.

When a Regional or Central Office Appeal was not preceded by a lower level filing, the 

institution and regional copies shall be filed at the institution and region having responsibility for 

the inmate at the time of response.

To provide information and feedback, Wardens and Regional Directors are encouraged to route 

response file copies from subsequent appeal levels to the Coordinator and the appropriate

department head or person who investigated and drafted the response at their respective levels.

14. ACCESS TO INDEXES AND RESPONSES §542.19 

Inmates and members of the public may request access to Administrative 

Remedy indexes and responses, for which inmate names and Register Numbers 

have been removed, as indicated below. Each institution shall make available its 

index, and the indexes of its regional office and the Central Office. Each regional 

office shall make available its index, the indexes of all institutions in its region, 

and the index of the Central Office. The Central Office shall make available its 

index and the indexes of all institutions and regional offices. Responses may be 

requested from the location where they are maintained and must be identified by 
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Remedy ID number as indicated on an index. Copies of indexes or responses 

may be inspected during regular office hours at the locations indicated above, or 

may be purchased in accordance with the regular fees established for copies 

furnished under the Freedom of Information Act (FOIA).

At present, fees are detailed in 28 CFR § 16.10, which specifies a charge of $.10 per page 

duplicated and no charge for the first 100 pages. Staff shall forward funds received for purchase 

of index and response copies to the FOIA/Privacy Act Section, Office of General Counsel, 

Central Office.

Any location may produce its index or that of another location by making the appropriate entries

on a SENTRY retrieval transaction, and specifying the “SAN” (sanitized) output format.

15. RECORDS MAINTENANCE AND DISPOSAL

a. Disposal Authority. The authority for Administrative Remedy records disposal is the “job 

number” NC1-129-83-07 provided by the National Archives.

b. Administrative Remedy Indexes. SENTRY Administrative Remedy indexes shall be 

maintained in computer-accessible form for 20 years, then destroyed. Pre-SENTRY indexes 

shall be maintained at the site of creation for 20 years, then destroyed.

c. Administrative Remedy Case Files. Administrative Remedy Case Files shall be destroyed 

three full years after the year in which the cases were completed (i.e., response completed). For

cases submitted since implementation of the SENTRY module (July 1990), at the end of each 

calendar year (beginning at end of 1993), run SENTRY index retrieval transactions to identify 

the lowest case number for cases answered (status = cl* and status date in the appropriate range) 

during the calendar year ended three years previously. Cases below that number must be

destroyed. Thus, cases answered in 1990 would be destroyed at the end of 1993; cases answered 

in 1991 would be destroyed at the end of 1994, etc.

To identify the lowest case number for cases answered during a given year, it may be necessary 

to check indexes with “Date Received” in the year in question as well as those with “Date

Received” in the previous year.

Cases maintained under the pre-SENTRY numbering and filing system should be destroyed

according to the following schedule:

YEAR OF CASE # DESTROY AT END OF

16. ADMINISTRATIVE REMEDY PROCEDURES UNDER THE PRISON RAPE 

ELIMINATION ACT (PREA)

Title 42 U.S.C. §15607 (a) required the Attorney General to publish a final rule adopting national

standards for the detection, prevention, reduction, and punishment of prison rape. Title 42 USC 

§ 15607(b) states that the national standards shall apply immediately to the Federal Bureau of 

Prisons upon adoption of the final rule. The final rule is published in Title 28 C.F.R. Part 115. 

This section only addresses administrative remedy procedures in relation to issues of sexual 
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abuse, and shall not constitute the sole response of the agency to allegations of sexual abuse. 

Appropriate steps to address the safety and security of inmates shall be made in accordance with 

the other provisions of the PREA regulations, and the Program Statement Sexually Abusive 

Behavior Prevention and Intervention Program. 

§115.52 Exhaustion of administrative remedies.

(a) An agency shall be exempt from this standard if it does not have 

administrative procedures to address inmate grievances regarding sexual abuse.

The Federal Bureau of Prisons has an administrative remedy system, and therefore section 

115.52 (a) does not apply. The following sections, 115.52 (b) through 115.52 (g), apply to 

inmates seeking a formal review of issues relating to sexual abuse. For any issue not specified in

sections 115.52 (b) through 115.52 (g) below, the administrative remedy system outlined in 

Sections 1 through 15 of this Program Statement applies.

(b)(1) The agency shall not impose a time limit on when an inmate may submit a 

grievance regarding an allegation of sexual abuse.

“Sexual abuse” is defined for the purposes of this section in 28 C.F.R. § 115.6, as referenced in 

the Bureau’s policy on Sexually Abusive Behavior Prevention and Intervention Program.

Administrative remedies regarding allegations of sexual abuse may be filed at any time. For all 

other issues, the 20 calendar day period specified in Section 8 of this Program Statement shall be 

followed. Accordingly, administrative remedies regarding an allegation of sexual abuse shall not 

be rejected as untimely under Section 11 of this Program Statement, above.

Once filed, the inmate should follow the time requirements for appeal, as stated in Section 9 of 

this Program Statement, above.

(2) The agency may apply otherwise-applicable time limits on any portion of a 

grievance that does not allege an incident of sexual abuse.

If the inmate includes on a single form multiple unrelated issues, the portion of the 

administrative remedy regarding allegations of sexual abuse should be accepted and processed. 

The inmate shall be advised to use a separate form for each unrelated issue. 

(3) The agency shall not require an inmate to use any informal grievance 

process, or to otherwise attempt to resolve with staff, an alleged incident of 

sexual abuse.

Inmates are not required to attempt informal resolution under Section 7 of this Program 

Statement, above, regarding allegations of sexual abuse.

(4) Nothing in this section shall restrict the agency’s ability to defend against an 

inmate lawsuit on the ground that the applicable statute of limitations has 

expired.
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(c) The agency shall ensure that 

(1) an inmate who alleges sexual abuse may submit a grievance without 

submitting it to a staff member who is the subject of the complaint, and 

(2) such grievance is not referred to a staff member who is the subject of the 

complaint.

Matters in which specific staff involvement is alleged may not be investigated by either staff 

alleged to be involved or by staff under their supervision. Allegations of physical abuse by staff 

shall be referred to the Office of Internal Affairs (OIA) in accordance with procedures 

established for such referrals. Where appropriate, e.g., when OIA or another agency is assuming 

primary responsibility for investigating the allegations, the response to the Request or Appeal 

may be an interim response and need not be delayed pending the outcome of the other 

investigation.

(d)(1) The agency shall issue a final agency decision on the merits of any portion 

of a grievance alleging sexual abuse within 90 days of the initial filing of the 

grievance.

(2) Computation of the 90-day time period shall not include time consumed by 

inmates during the course of an administrative appeal.

(3) The agency may claim an extension of time to respond, of up to 70 days, if the 

normal time period for response is insufficient to make an appropriate decision. 

The agency shall notify the inmate in writing of any such extension and provide a 

date by which a decision will be made.

(4) At any level of the administrative process, including the final level, if the 

inmate does not receive a response within the time allotted for reply, including 

any properly-noticed extension, the inmate may consider the absence of a 

response to be a denial at that level.

Time frames in this section are consistent with Section 12 of this Program Statement, above.

(e)(1) Third parties, including fellow inmates, staff members, family members, 

attorneys, and outside advocates, shall be permitted to assist inmates in filing 

requests for administrative remedies relating to allegations of sexual abuse, and 

shall also be permitted to file such requests on behalf of inmates.

(2) If a third party files such a request on behalf of an inmate, the facility may 

require as a condition of processing the request that the alleged victim agree to 

have the request filed on his or her behalf, and may also require the alleged 

victim to personally pursue any subsequent steps in the administrative remedy 

process.

(3) If the inmate declines to have the request processed on his or her behalf, the 

agency shall document the inmate’s decision.
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This section is applicable only to allegations of sexual abuse; inmates must personally file 

administrative remedies relating to other issues.

The inmate’s approval of the remedy filed on his or her behalf shall be documented, and include 

the inmate’s signature. An inmate’s decision to decline to have the remedy processed on his or 

her behalf should also be documented, and include the inmate’s signature. The documentation 

should be retained in the agency Administrative Remedy File at the appropriate level and on 

Sentry in accordance with Section 13 of this Program Statement. 

Responses to third party remedies should be provided to the inmate who is the subject of the 

remedy.

An inmate is required to personally file any subsequent appeal. However, the inmate may 

receive assistance in preparing the appeal in accordance with Section 10 of this Program 

Statement, above.

(f)(1) The agency shall establish procedures for the filing of an emergency 

grievance where an inmate is subject to a substantial risk of imminent sexual 

abuse.

This section applies when an administrative remedy alleges a substantial risk of imminent sexual 

abuse. If a remedy meets both of these criteria, the remedy will receive expedited processing, as 

described below. 

Section 12 of this Program Statement provides for an “emergency” administrative remedy as 

required by section 115.52(f). An expedited BP-9 (BP-229) response shall be provided if a 

remedy is determined to be of an emergency nature which threatens the inmate's immediate 

health or welfare. See 28 C.F.R. § 542.18. 

The inmate shall clearly mark “Emergency” on the BP-9 (BP-229), and explain, in writing, the 

reason for filing as an emergency administrative remedy under this section.

If an inmate files an emergency administrative remedy with the Warden, the local Administrative 

Remedy Coordinator shall make a determination as to whether the remedy alleges a substantial 

risk of imminent sexual abuse. If the local Administrative Remedy Coordinator agrees that the 

administrative remedy meets the criteria for an emergency administrative remedy, the request 

shall be accepted, and receive expedited processing as stated below.

If the remedy is rejected for failing to meet the criteria of an emergency grievance under this 

section, a rejection notice will be provided to the inmate, and the remedy will be processed in 

accordance with the usual time frames indicated above.

(2) After receiving an emergency grievance alleging an inmate is subject to a 

substantial risk of imminent sexual abuse, the agency shall immediately forward 

the grievance (or any portion thereof that alleges the substantial risk of imminent 

sexual abuse) to a level of review at which immediate corrective action may be 

taken, shall provide an initial response within 48 hours, and shall issue a final 

agency decision within five calendar days. The initial response and final agency 

decision shall document the agency’s determination whether the inmate is in 
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substantial risk of imminent sexual abuse and the action taken in response to the 

emergency grievance.

If an inmate files the emergency grievance with the institution under Section 12 of this Program 

Statement, above, alleging a substantial risk of imminent sexual abuse, an expedited BP-9 (BP229) response shall be provided within 48 hours. Best efforts to provide BP-10 (BP-230) and 

BP-11 (BP-231) responses within five calendar days should also be made in accordance with the 

provisions on exhaustion referenced above. If the inmate does not receive a response within the 

time allotted for reply, the inmate may consider the absence of a response to be a denial at that 

level.

Inmates may also file “sensitive” administrative remedies under Section 8 of this Program 

Statement, above, regarding allegations of sexual abuse. If an inmate reasonably believes the 

issue is sensitive and the inmate’s safety or well-being would be placed in danger if the remedy 

became known at the institution, the inmate may submit the remedy directly to the appropriate 

Regional Director. See 28 C.F.R. § 542.14 (d) (1). “Sensitive” grievances should be processed 

in accordance with Section 8 and Section 11 of this Program Statement, and the expedited 

response times specified in this section do not apply.

(g) The agency may discipline an inmate for filing a grievance related to alleged 

sexual abuse only where the agency demonstrates that the inmate filed the 

grievance in bad faith.

The maintenance of an effective sexual abuse prevention policy, and general secure and orderly 

running of an institution, requires that inmates be held responsible for manipulative behavior and 

false allegations. Allegations of false reports will be considered by staff in accordance with the 

procedures and standards of the Inmate Discipline Program policy.

17. INSTITUTION SUPPLEMENT

Each Warden shall forward a copy of any Institution Supplement developed to implement this 

Program Statement to the Regional Administrative Remedy Coordinator and to the National 

Inmate Appeals Administrator in the Central Office.

Records Retention Requirements

Requirements and retention guidance for records and information applicable to this program are 

available in the Records and Information Disposition Schedule (RIDS) on Sallyport.
UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF ILLINOIS

WESTERN DIVISION

DEFENDANTS LOCAL RULE 56.1 STATEMENT OF FACTS

EXHIBIT B

DECLARATION OF BREE REICKS

Respectfully submitted,

JOHN R.LAUSCH, Jr.

United States Attorney

By: s/ Monica V. Mallory 

MONICA V. MALLORY

Assistant United States Attorney

327 South Church Street

Rockford, Illinois 61101

(815) 987-4444

monica.mallory@usdoj.gov

CARLTON THEODORE LANDIS (24449-

056),

Plaintiff,

v.

WARDEN RIVERS, ASSOCIATE 

WARDEN DOERER, and CAPTAIN 

KIRBY,

Defendants.

)

)

)

)

)

)

)

)

)

)

)

)

No. 20 C 50168

Judge Pallmeyer



DECLARATION OF BREE REICKS

ATTACHMENT 1

PROGRAM STATEMENT 1330.18

ADMINISTRATIVE REMEDY PROGRAM
U.S. Department of Justice

Federal Bureau of Prisons

P R O G R A M S T A T E M E N T

OPI: OGC/LIT

NUMBER: 1330.18

DATE: January 6, 2014

Administrative Remedy Program

 /s/

Approved: Charles E. Samuels, Jr.

Director, Federal Bureau of Prisons

1. PURPOSE AND SCOPE §542.10

a. Purpose. The purpose of the Administrative Remedy Program is to allow an 

inmate to seek formal review of an issue relating to any aspect of his/her own 

confinement. An inmate may not submit a Request or Appeal on behalf of another 

inmate. 

Inmates seeking a formal review of issues relating to sexual abuse should use the regulations 

promulgated by the Department of Justice under the Prison Rape Elimination Act, 42 U.S.C. § 

15606, et seq. These procedures are provided in Section 16 of this Program Statement. 

b. Scope. This Program applies to all inmates in institutions operated by the 

Bureau of Prisons, to inmates designated to contract Community Corrections 

Centers (CCCs) under Bureau of Prisons responsibility, and to former inmates for 

issues that arose during their confinement. This Program does not apply to 

inmates confined in other non-federal facilities.

The president of a recognized inmate organization may submit a request on behalf of that 

organization regarding an issue that specifically affects that organization.

c. Statutorily-mandated Procedures. There are statutorily-mandated procedures 

in place for Tort claims (28 CFR 543, subpart C), Inmate Accident Compensation 

claims (28 CFR 301), and Freedom of Information Act or Privacy Act requests (28 

CFR 513, subpart D). If an inmate raises an issue in a request or appeal that 

cannot be resolved through the Administrative Remedy Program, the Bureau will 

refer the inmate to the appropriate statutorily-mandated procedures.

Federal Regulations from 28 CFR are shown in this type.

Implementing instructions are shown in this type.
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2. PROGRAM OBJECTIVES. The expected results of this program are:

■ A procedure will be available by which inmates will be able to have any issue related to their 

incarceration formally reviewed by high-level Bureau officials.

■ Each request, including appeals, will be responded to within the time frames allowed.

■ A record of Inmate Administrative Remedy Requests and Appeals will be maintained.

■ Bureau policies will be more correctly interpreted and applied by staff.

3. DIRECTIVES AFFECTED

a. Directive Rescinded

P1330.17 Administrative Remedy Program (8/20/2012)

b. Directives Referenced

P1320.06 Federal Tort Claims Act (8/1/03)

P4500.08 Trust Fund/Deposit Fund Manual (5/4/12)

P5212.07 Control Unit Programs (2/20/01)

P5214.04 HIV Positive Inmates Who Pose Danger to Other, Procedures for Handling of 

(2/4/98)

P5264.08 Inmate Telephone Regulations (1/24/08)

P5270.09 Inmate Discipline Program (7/8/11)

P5324.11 Sexually Abusive Behavior Prevention and Intervention Program (12/31/13)

P5890.13 SENTRY - National On-Line Automated Information System (12/14/99)

28 CFR 301 Inmate Accident Compensation

28 CFR 16.10 Fees (for records requested pursuant to the Freedom of Information Act (FOIA))

c. Rules cited in this Program Statement are contained in 28 CFR 542.10 through 542.19; and 28 

CFR Part 115 – Prison Rape Elimination Act National Standards

4. STANDARDS REFERENCED

■ American Correctional Association 3rd Edition Standards for Adult Correctional Institutions: 

3-4236 and 3-4271

■ American Correctional Association 3rd Edition Standards for Adult Local Detention 

Facilities: 3-ALDF-3C-22, and 3-ALDF-3E-11 5. 

5. RESPONSIBILITY §542.11

a. The Community Corrections Manager (CCM), Warden, Regional Director, and 

General Counsel are responsible for the implementation and operation of the 

Administrative Remedy Program at the Community Corrections Center (CCC), 

institution, regional and Central Office levels, respectively, and shall:

(1) Establish procedures for receiving, recording, reviewing, investigating and 

responding to Administrative Remedy Requests (Requests) or Appeals (Appeals) 

submitted by an inmate;
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See Section 13 for further information on remedy processing, including use of SENTRY.

(2) Acknowledge receipt of a Request or Appeal by returning a receipt to the 

inmate;

The receipt is generated via SENTRY.

(3) Conduct an investigation into each Request or Appeal;

(4) Respond to and sign all Requests or Appeals filed at their levels. At the 

regional level, signatory authority may be delegated to the Deputy Regional 

Director. At the Central Office level, signatory authority may be delegated to the 

National Inmate Appeals Administrator. Signatory authority extends to staff 

designated as acting in the capacities specified in this §542.11, but may not be 

further delegated without the written approval of the General Counsel.

§ 542.11 refers to Section 5 of this Program Statement.

For purposes of this Program Statement, the term “institution” includes Community Corrections 

Centers (CCCs); the term “Warden” includes Camp Superintendents and Community

Corrections Managers (CCMs) for Requests filed by CCC inmates; and the term “inmate”

includes a former inmate who is entitled to use this program.

(5) The Warden shall appoint one staff member, ordinarily above the department head level, as 

the Administrative Remedy Coordinator (Coordinator) and one person to serve as Administrative

Remedy Clerk (Clerk). The Regional Director and the National Inmate Appeals Administrator, 

Office of General Counsel, shall be advised of these appointees and any subsequent changes.

To coordinate the regional office program, each Regional Director shall also appoint an 

Administrative Remedy Coordinator of at least the Regional Administrator level, ordinarily the

Regional Counsel, and an Administrative Remedy Clerk. The National Inmate Appeals 

Administrator, Office of General Counsel, shall be advised of these appointees and any 

subsequent changes.

(6) The Administrative Remedy Coordinator shall monitor the program’s operation at the 

Coordinator’s location and shall ensure that appropriate staff (e,g., Clerk, unit staff) have the

knowledge needed to operate the procedure. The Coordinator is responsible for signing any 

rejection notices and ensuring the accuracy of SENTRY entries; e.g., abstracts, subject codes,

status codes, and dates. The Coordinator also shall serve as the primary point of contact for the 

Warden or Regional Director in discussions of Administrative Remedies appealed to higher 

levels.

(7) The Administrative Remedy Clerk shall be responsible for all clerical processing of 

Administrative Remedies, for accurately maintaining the SENTRY index, and for generating

SENTRY inmate notices.

(8) The Unit Manager is responsible for ensuring that inmate notices (receipts, extension 

notices, and receipt disregard notices from institutions, regions and the Central Office) are 

printed and delivered daily for inmates in their units and for deleting those notices from 
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SENTRY promptly after delivery to the inmate. CCMs are responsible for this function for 

inmates under their supervision.

b. Inmates have the responsibility to use this Program in good faith and in an 

honest and straightforward manner.

6. RESERVED

7. INFORMAL RESOLUTION §542.13

a. Informal Resolution. Except as provided in §542.13(b), an inmate shall first 

present an issue of concern informally to staff, and staff shall attempt to 

informally resolve the issue before an inmate submits a Request for 

Administrative Remedy. Each warden shall establish procedures to allow for the 

informal resolution of inmate complaints.

The Warden is responsible for ensuring that effective informal resolution procedures are in place 

and that good faith attempts at informal resolution are made in an orderly and timely manner by 

both inmates and staff. These procedures may not operate to limit inmate access to formal filing 

of a Request.

b. Exceptions. Inmates in CCCs are not required to attempt informal resolution. 

An informal resolution attempt is not required prior to submission to the regional 

or Central Office as provided for in §542.14(d) of this part. An informal resolution

attempt may be waived in individual cases at the Warden or institution 

Administrative Remedy Coordinator’s discretion when the inmate demonstrates 

an acceptable reason for bypassing informal resolution.

For example, the Warden may waive informal resolution for Unit Discipline Committee (UDC) 

appeals, or when informal resolution is deemed inappropriate due to the issue's sensitivity.

Although not mandatory, inmates may attempt informal resolution of DHO decisions. See the 

Program Statement Inmate Discipline Program.

8. INITIAL FILING §542.14

a. Submission. The deadline for completion of informal resolution and 

submission of a formal written Administrative Remedy Request, on the 

appropriate form (BP-9), is 20 calendar days following the date on which the basis 

for the Request occurred.

In accord with the settlement in Washington v. Reno, and for such period of time as this 

settlement remains in effect, the deadline for completing informal resolution and submitting a

formal written Administrative Remedy Request, on the appropriate form (BP-9) (BP-229), for a 

disputed telephone charge, credit, or telephone service problem for which the inmate requests

reimbursement to his/her telephone account, is 120 days from the date of the disputed telephone 

charge, credit, or telephone service problem.

Administrative Remedy Requests concerning telephone issues that do not involve billing 

disputes or requests for refunds for telephone service problems (such as Administrative Remedy
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Requests concerning telephone privileges, telephone lists, or telephone access) are governed by 

the 20-day filing deadline.

b. Extension. Where the inmate demonstrates a valid reason for delay, an 

extension in filing time may be allowed. In general, valid reason for delay means a 

situation which prevented the inmate from submitting the request within the 

established time frame. Valid reasons for delay include the following: an

extended period in-transit during which the inmate was separated from 

documents needed to prepare the Request or Appeal; an extended period of time 

during which the inmate was physically incapable of preparing a Request or 

Appeal; an unusually long period taken for informal resolution attempts; 

indication by an inmate, verified by staff, that a response to the inmate’s request 

for copies of dispositions requested under §542.19 of this part was delayed.

Ordinarily, the inmate should submit written verification from staff for any claimed reason for 

delay.

If an inmate requests an Administrative Remedy form but has not attempted informal resolution, 

staff should counsel the inmate that informal resolution is ordinarily required. If the inmate

nevertheless refuses to present a request informally, staff should provide the form for a formal 

Request. Upon receipt of the inmate’s submission, the Coordinator shall accept the Request if, in 

the Coordinator's discretion, informal resolution was bypassed for valid reasons, or may reject it 

if there are no valid reasons for bypassing informal resolution.

c. Form

(1) The inmate shall obtain the appropriate form from CCC staff or institution 

staff (ordinarily, the correctional counselor).

The following forms are appropriate:

■ Request for Administrative Remedy, Form BP-9 (BP-229), is appropriate for filing at the 

institution.

■ Regional Administrative Remedy Appeal, Form BP-10 (BP-230), is appropriate for 

submitting an appeal to the regional office.

■ Central Office Administrative Remedy Appeal, Form BP-11 (BP-231), is appropriate for 

submitting an appeal to the Central Office.

(2) The inmate shall place a single complaint or a reasonable number of closely 

related issues on the form. If the inmate includes on a single form multiple 

unrelated issues, the submission shall be rejected and returned without 

response, and the inmate shall be advised to use a separate form for each

unrelated issue. For DHO and UDC appeals, each separate incident report 

number must be appealed on a separate form.

Placing a single issue or closely related issues on a single form facilitates indexing, and promotes 

efficient, timely and comprehensive attention to the issues raised.
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(3) The inmate shall complete the form with all requested identifying information 

and shall state the complaint in the space provided on the form. If more space is 

needed, the inmate may use up to one letter-size (8 1/2" by 11") continuation 

page.

The inmate must provide an additional copy of any continuation page. The 

inmate must submit one copy of supporting exhibits. Exhibits will not be 

returned with the response. Because copies of exhibits must be filed for any 

appeal (see § 542.15 (b) (3)), the inmate is encouraged to retain a copy of all 

exhibits for his or her personal records. 

(4) The inmate shall date and sign the Request and submit it to the institution 

staff member designated to receive such Requests (ordinarily a correctional 

counselor). CCC inmates may mail their Requests to the CCM.

d. Exceptions to Initial Filing at Institution

(1) Sensitive Issues. If the inmate reasonably believes the issue is sensitive and 

the inmate’s safety or well-being would be placed in danger if the Request 

became known at the institution, the inmate may submit the Request directly to 

the appropriate Regional Director. The inmate shall clearly mark “Sensitive”

upon the Request and explain, in writing, the reason for not submitting the 

Request at the institution. If the Regional Administrative Remedy Coordinator 

agrees that the Request is sensitive, the Request shall be accepted. Otherwise,

the Request will not be accepted, and the inmate shall be advised in writing of 

that determination, without a return of the Request. The inmate may pursue the 

matter by submitting an Administrative Remedy Request locally to the Warden. 

The Warden shall allow a reasonable extension of time for such a resubmission.

(2) DHO Appeals. DHO appeals shall be submitted initially to the Regional 

Director for the region where the inmate is currently located.

See the Program Statement Inmate Discipline Program.

(3) Control Unit Appeals. Appeals related to Executive Panel Reviews of Control 

Unit placement shall be submitted directly to the General Counsel. 

See the Program Statement Control Unit Programs.

(4) Controlled Housing Status Appeals. Appeals related to the Regional 

Director’s review of controlled housing status placement may be filed directly 

with the General Counsel.

See the Program Statement Procedures for Handling HIV Positive Inmates Who Pose 

Danger to Other.

9. APPEALS § 542.15

a. Submission. An inmate who is not satisfied with the Warden’s response may 

submit an Appeal on the appropriate form (BP-10) to the appropriate Regional 
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Director within 20 calendar days of the date the Warden signed the response. An 

inmate who is not satisfied with the Regional Director’s response may submit an 

Appeal on the appropriate form (BP-11) to the General Counsel within 30 calendar 

days of the date the Regional Director signed the response. When the inmate 

demonstrates a valid reason for delay, these time limits may be extended. Valid 

reasons for delay include those situations described in §542.14(b) of this part. 

Appeal to the General Counsel is the final administrative appeal.

These deadlines specify the date of the Appeal’s receipt in the regional office or the Central 

Office. The deadlines have been made deliberately long to allow sufficient mail time. Inmates

should mail their Appeals promptly after receiving a response to ensure timely receipt. 

Ordinarily, the inmate must submit written verification from institution staff for any reason for

delay that cannot be verified through SENTRY.

In many cases, courts require a proper Appeal to the General Counsel before an inmate may 

pursue the complaint in court.

b. Form

(1) Appeals to the Regional Director shall be submitted on the form designed for 

regional Appeals (BP-10) and accompanied by one complete copy or duplicate 

original of the institution Request and response. Appeals to the General Counsel 

shall be submitted on the form designed for Central Office Appeals (BP-11) and 

accompanied by one complete copy or duplicate original of the institution and 

regional filings and their responses. Appeals shall state specifically the reason 

for appeal.

(2) An inmate may not raise in an Appeal issues not raised in the lower level 

filings. An inmate may not combine Appeals of separate lower level responses 

(different case numbers) into a single Appeal.

(3) An inmate shall complete the appropriate form with all requested identifying 

information and shall state the reasons for the Appeal in the space provided on 

the form. If more space is needed, the inmate may use up to one letter-size (8 

1/2" x 11") continuation page. The inmate shall provide two additional copies of 

any continuation page and exhibits with the regional Appeal, and three additional 

copies with an Appeal to the Central Office (the inmate is also to provide copies 

of exhibits used at the prior level(s) of appeal). The inmate shall date and sign

the Appeal and mail it to the appropriate Regional Director, if a Regional Appeal, 

or to the National Inmate Appeals Administrator, Office of General Counsel, if a 

Central Office Appeal (see 28 CFR part 503 for addresses of the Central Office 

and Regional Offices).

c. Processing. The appropriate regional office to process the Appeal is the regional office for 

the institution where the inmate is confined at the time of mailing the Appeal, regardless of the 

institution that responded to the institution filing.
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10. ASSISTANCE §542.16

a. An inmate may obtain assistance from another inmate or from institution staff 

in preparing a Request or an Appeal. An inmate may also obtain assistance from 

outside sources, such as family members or attorneys. However, no person may 

submit a Request or Appeal on the inmate's behalf, and obtaining assistance will 

not be considered a valid reason for exceeding a time limit for submission unless 

the delay was caused by staff.

b. Wardens shall ensure that assistance is available for inmates who are 

illiterate, disabled, or who are not functionally literate in English. Such 

assistance includes provision of reasonable accommodation in order for an 

inmate with a disability to prepare and process a Request or an Appeal.

For example, Wardens must ensure that staff (ordinarily unit staff) provide assistance in the 

preparation or submission of an Administrative Remedy or an Appeal upon being contacted by 

such inmates that they are experiencing a problem.

11. RESUBMISSION §542.17

a. Rejections. The Coordinator at any level (CCM, institution, region, Central 

Office) may reject and return to the inmate without response a Request or an 

Appeal that is written by an inmate in a manner that is obscene or abusive, or 

does not meet any other requirement of this part.

b. Notice. When a submission is rejected, the inmate shall be provided a written 

notice, signed by the Administrative Remedy Coordinator, explaining the reason 

for rejection. If the defect on which the rejection is based is correctable, the 

notice shall inform the inmate of a reasonable time extension within which to

correct the defect and resubmit the Request or Appeal.

(1) Sensitive Submissions. Submissions for inmate claims which are too sensitive to be made 

known at the institution are not to be returned to the inmate. Only a rejection notice will be 

provided to the inmate. However, other rejected submissions ordinarily will be returned to the 

inmate with the rejection notice.

(2) Defects. Defects such as failure to sign a submission, failure to submit the required copies 

of a Request, Appeal, or attachments, or failure to enclose the required single copy of lower level 

submissions are examples of correctable defects.

Ordinarily, five calendar days from the date of the notice to the inmate is reasonable for 

resubmission at the institution level; at least 10 calendar days at the CCM or regional offices; and 

15 calendar days at the Central Office.

(3) Criteria for Rejection. When deciding whether to reject a submission, Coordinators, 

especially at the institution level, should be flexible, keeping in mind that major purposes of this 

Program are to solve problems and be responsive to issues inmates raise. Thus, for example, 

consideration should be given to accepting a Request or Appeal that raises a sensitive or
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problematic issue, such as medical treatment, sentence computation, or staff misconduct, even 

though that submission may be somewhat untimely.

c. Appeal of Rejections. When a Request or Appeal is rejected and the inmate is 

not given an opportunity to correct the defect and resubmit, the inmate may 

appeal the rejection, including a rejection on the basis of an exception as 

described in §542.14 (d), to the next appeal level. The Coordinator at that level 

may affirm the rejection, may direct that the submission be accepted at the lower 

level (either upon the inmate’s resubmission or direct return to that lower level), 

or may accept the submission for filing. The inmate shall be informed of the 

decision by delivery of either a receipt or rejection notice.

12. RESPONSE TIME §542.18 

If accepted, a Request or Appeal is considered filed on the date it is logged into 

the Administrative Remedy Index as received. Once filed, response shall be 

made by the Warden or CCM within 20 calendar days; by the Regional Director 

within 30 calendar days; and by the General Counsel within 40 calendar days. If 

the Request is determined to be of an emergency nature which threatens the 

inmate’s immediate health or welfare, the Warden shall respond not later than the 

third calendar day after filing. If the time period for response to a Request or 

Appeal is insufficient to make an appropriate decision, the time for response may 

be extended once by 20 days at the institution level, 30 days at the regional level, 

or 20 days at the Central Office level. Staff shall inform the inmate of this 

extension in writing. Staff shall respond in writing to all filed Requests or 

Appeals. If the inmate does not receive a response within the time allotted for

reply, including extension, the inmate may consider the absence of a response to 

be a denial at that level.

The date a Request or an Appeal is received in the Administrative Remedy index is entered into 

SENTRY as the “Date Rcv”, and should be the date it is first received and date-stamped in the

Administrative Remedy Clerk’s office. Notice of extension ordinarily is made via SENTRY 

notice.

13. REMEDY PROCESSING

a. Receipt. Upon receiving a Request or Appeal, the Administrative Remedy Clerk shall stamp 

the form with the date received, log it into the SENTRY index as received on that date, and write 

the “Remedy ID” as assigned by SENTRY on the form. Once a submission is entered into the 

system, any subsequent submissions or appeals of that case shall be entered into SENTRY using 

the same Case Number. The “Case Number” is the purely numerical part of the “Remedy ID”

which precedes the hyphen and “Submission ID.”

All submissions received by the Clerk, whether accepted or rejected, shall be entered into 

SENTRY in accordance with the SENTRY Administrative Remedy Technical Reference 

Manual.

Sensitive issues, when the inmate claims that his or her safety or well-being would be placed in 

danger if it became known at the institution that the inmate was pursuing the issue, should be
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withheld from logging in until answered and/or should be logged into SENTRY with sufficient 

vagueness as to subject code and abstract to accommodate the inmate’s concerns.

A Request should be submitted and logged in at the institution where the inmate is housed at the 

time the inmate gives the Request to the counselor or other appropriate staff member. If the 

event(s) occurred at a previous institution, staff at that previous institution shall provide, 

promptly upon request, any investigation or other assistance needed by the institution answering 

the Request. If an inmate is transferred after giving the Request to a staff member, but before 

that Request is logged in or answered, the institution where the Request was first given to a staff 

member remains responsible for logging and responding to that Request.

b. Investigation and Response Preparation. The Clerk or Coordinator shall assign each filed 

Request or Appeal for investigation and response preparation. Matters in which specific staff 

involvement is alleged may not be investigated by either staff alleged to be involved or by staff 

under their supervision. Allegations of physical abuse by staff shall be referred to the Office of 

Internal Affairs (OIA) in accordance with procedures established for such referrals. Where 

appropriate; e.g., when OIA or another agency is assuming primary responsibility for

investigating the allegations, the response to the Request or Appeal may be an interim response 

and need not be delayed pending the outcome of the other investigation.

Requests or Appeals shall be investigated thoroughly, and all relevant information developed in 

the investigation shall ordinarily be supported by written documents or notes of the investigator’s 

findings. Notes should be sufficiently detailed to show the name, title, and location of the 

information provided, the date the information was provided, and a full description of the 

information provided. Such documents and notes shall be retained with the case file copy. 

When deemed necessary in the investigator’s discretion, the investigator may request a written 

statement from another staff member regarding matters raised in the Request or Appeal. 

Requested staff shall provide such statements promptly. For a disciplinary Appeal, a complete 

copy of the appealed disciplinary actions record shall be maintained with the Appeal file copy.

c. Responses. Responses ordinarily shall be on the form designed for that purpose, and shall 

state the decision reached and the reasons for the decision. The first sentence or two of a

response shall be a brief abstract of the inmate’s Request or Appeal, from which the SENTRY 

abstract should be drawn. This abstract should be complete, but as brief as possible. The

remainder of the response should answer completely the Request or Appeal, be accurate and 

factual, and contain no extraneous information. The response should be written to be released to

any inmate and the general public under the Freedom of Information Act (FOIA) and the Privacy 

Act. Inmate names shall not be used in responses, and staff and other names may not be used 

unless absolutely essential.

Program Statements, Operations Memoranda, regulations, and statutes shall be referred to in 

responses whenever applicable, including section numbers on which the response relies.

d. Response Time Limits. Responses shall be made as required in Section 12 of this Program 

Statement.

e. Index Completion. When a response is completed, the Clerk shall update SENTRY in 

accordance with the SENTRY Administrative Remedy Manual and the instructions in 
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Attachment A. Particular attention should be paid to updating the status date, code, and reason, 

and to making any changes to the subject code and abstract indicated by the Coordinator or by 

the response drafter. The abstract shall be taken from the response’s first paragraph.

Abbreviations may be liberally used, as long as they are easily understood, to allow as complete 

a description of the issue in the 50 characters allotted. For consistency, the Administrative

Remedy Coordinator shall approve the closing entry, including the subject codes, status code and 

reason, and abstract, before the closing entry is made by the Clerk.

f. Response Distribution. For an institution response, one copy of the complete Request and 

response shall be maintained in the Warden’s Administrative Remedy File together with all

supporting material. Three copies shall be returned to the inmate. An inmate who subsequently 

appeals to the regional or Central Office shall submit one copy with each appeal.

One copy of a Regional Appeal and response shall be retained at the regional office. One copy 

shall be sent to the Warden at the original filing location. The remaining two copies shall be

returned to the inmate; one to submit in case of subsequent appeal to the Central Office, and one 

to retain.

One copy of a Central Office Appeal and response will be returned to the inmate. One copy will 

be retained in the Central Office Administrative Remedy File, one copy will be forwarded to the 

regional office where the Regional Appeal was answered, and one to the Warden’s 

Administrative Remedy File at the original filing location.

g. File Maintenance. The Warden’s Administrative Remedy File and Administrative Remedy 

Files at the Regional Offices and Central Office shall be maintained in a manner that assures case

files are readily accessible to respond to inquiries from Federal Bureau of Prisons staff, inmates,

and the public. Institutions shall file Regional and Central Office response copies with the

inmate’s institution submission copy. Regional offices shall file copies of Central Office 

responses with the inmate’s Regional Appeal file. Each location shall maintain copies of

supporting material and investigation notes with the case file.

When a Regional or Central Office Appeal was not preceded by a lower level filing, the 

institution and regional copies shall be filed at the institution and region having responsibility for 

the inmate at the time of response.

To provide information and feedback, Wardens and Regional Directors are encouraged to route 

response file copies from subsequent appeal levels to the Coordinator and the appropriate

department head or person who investigated and drafted the response at their respective levels.

14. ACCESS TO INDEXES AND RESPONSES §542.19 

Inmates and members of the public may request access to Administrative 

Remedy indexes and responses, for which inmate names and Register Numbers 

have been removed, as indicated below. Each institution shall make available its 

index, and the indexes of its regional office and the Central Office. Each regional 

office shall make available its index, the indexes of all institutions in its region, 

and the index of the Central Office. The Central Office shall make available its 

index and the indexes of all institutions and regional offices. Responses may be 

requested from the location where they are maintained and must be identified by 
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Remedy ID number as indicated on an index. Copies of indexes or responses 

may be inspected during regular office hours at the locations indicated above, or 

may be purchased in accordance with the regular fees established for copies 

furnished under the Freedom of Information Act (FOIA).

At present, fees are detailed in 28 CFR § 16.10, which specifies a charge of $.10 per page 

duplicated and no charge for the first 100 pages. Staff shall forward funds received for purchase 

of index and response copies to the FOIA/Privacy Act Section, Office of General Counsel, 

Central Office.

Any location may produce its index or that of another location by making the appropriate entries

on a SENTRY retrieval transaction, and specifying the “SAN” (sanitized) output format.

15. RECORDS MAINTENANCE AND DISPOSAL

a. Disposal Authority. The authority for Administrative Remedy records disposal is the “job 

number” NC1-129-83-07 provided by the National Archives.

b. Administrative Remedy Indexes. SENTRY Administrative Remedy indexes shall be 

maintained in computer-accessible form for 20 years, then destroyed. Pre-SENTRY indexes 

shall be maintained at the site of creation for 20 years, then destroyed.

c. Administrative Remedy Case Files. Administrative Remedy Case Files shall be destroyed 

three full years after the year in which the cases were completed (i.e., response completed). For

cases submitted since implementation of the SENTRY module (July 1990), at the end of each 

calendar year (beginning at end of 1993), run SENTRY index retrieval transactions to identify 

the lowest case number for cases answered (status = cl* and status date in the appropriate range) 

during the calendar year ended three years previously. Cases below that number must be

destroyed. Thus, cases answered in 1990 would be destroyed at the end of 1993; cases answered 

in 1991 would be destroyed at the end of 1994, etc.

To identify the lowest case number for cases answered during a given year, it may be necessary 

to check indexes with “Date Received” in the year in question as well as those with “Date

Received” in the previous year.

Cases maintained under the pre-SENTRY numbering and filing system should be destroyed

according to the following schedule:

YEAR OF CASE # DESTROY AT END OF

16. ADMINISTRATIVE REMEDY PROCEDURES UNDER THE PRISON RAPE 

ELIMINATION ACT (PREA)

Title 42 U.S.C. §15607 (a) required the Attorney General to publish a final rule adopting national

standards for the detection, prevention, reduction, and punishment of prison rape. Title 42 USC 

§ 15607(b) states that the national standards shall apply immediately to the Federal Bureau of 

Prisons upon adoption of the final rule. The final rule is published in Title 28 C.F.R. Part 115. 

This section only addresses administrative remedy procedures in relation to issues of sexual 
P1330.18 01/06/2014 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 13

abuse, and shall not constitute the sole response of the agency to allegations of sexual abuse. 

Appropriate steps to address the safety and security of inmates shall be made in accordance with 

the other provisions of the PREA regulations, and the Program Statement Sexually Abusive 

Behavior Prevention and Intervention Program. 

§115.52 Exhaustion of administrative remedies.

(a) An agency shall be exempt from this standard if it does not have 

administrative procedures to address inmate grievances regarding sexual abuse.

The Federal Bureau of Prisons has an administrative remedy system, and therefore section 

115.52 (a) does not apply. The following sections, 115.52 (b) through 115.52 (g), apply to 

inmates seeking a formal review of issues relating to sexual abuse. For any issue not specified in

sections 115.52 (b) through 115.52 (g) below, the administrative remedy system outlined in 

Sections 1 through 15 of this Program Statement applies.

(b)(1) The agency shall not impose a time limit on when an inmate may submit a 

grievance regarding an allegation of sexual abuse.

“Sexual abuse” is defined for the purposes of this section in 28 C.F.R. § 115.6, as referenced in 

the Bureau’s policy on Sexually Abusive Behavior Prevention and Intervention Program.

Administrative remedies regarding allegations of sexual abuse may be filed at any time. For all 

other issues, the 20 calendar day period specified in Section 8 of this Program Statement shall be 

followed. Accordingly, administrative remedies regarding an allegation of sexual abuse shall not 

be rejected as untimely under Section 11 of this Program Statement, above.

Once filed, the inmate should follow the time requirements for appeal, as stated in Section 9 of 

this Program Statement, above.

(2) The agency may apply otherwise-applicable time limits on any portion of a 

grievance that does not allege an incident of sexual abuse.

If the inmate includes on a single form multiple unrelated issues, the portion of the 

administrative remedy regarding allegations of sexual abuse should be accepted and processed. 

The inmate shall be advised to use a separate form for each unrelated issue. 

(3) The agency shall not require an inmate to use any informal grievance 

process, or to otherwise attempt to resolve with staff, an alleged incident of 

sexual abuse.

Inmates are not required to attempt informal resolution under Section 7 of this Program 

Statement, above, regarding allegations of sexual abuse.

(4) Nothing in this section shall restrict the agency’s ability to defend against an 

inmate lawsuit on the ground that the applicable statute of limitations has 

expired.
P1330.18 01/06/2014 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 14

(c) The agency shall ensure that 

(1) an inmate who alleges sexual abuse may submit a grievance without 

submitting it to a staff member who is the subject of the complaint, and 

(2) such grievance is not referred to a staff member who is the subject of the 

complaint.

Matters in which specific staff involvement is alleged may not be investigated by either staff 

alleged to be involved or by staff under their supervision. Allegations of physical abuse by staff 

shall be referred to the Office of Internal Affairs (OIA) in accordance with procedures 

established for such referrals. Where appropriate, e.g., when OIA or another agency is assuming 

primary responsibility for investigating the allegations, the response to the Request or Appeal 

may be an interim response and need not be delayed pending the outcome of the other 

investigation.

(d)(1) The agency shall issue a final agency decision on the merits of any portion 

of a grievance alleging sexual abuse within 90 days of the initial filing of the 

grievance.

(2) Computation of the 90-day time period shall not include time consumed by 

inmates during the course of an administrative appeal.

(3) The agency may claim an extension of time to respond, of up to 70 days, if the 

normal time period for response is insufficient to make an appropriate decision. 

The agency shall notify the inmate in writing of any such extension and provide a 

date by which a decision will be made.

(4) At any level of the administrative process, including the final level, if the 

inmate does not receive a response within the time allotted for reply, including 

any properly-noticed extension, the inmate may consider the absence of a 

response to be a denial at that level.

Time frames in this section are consistent with Section 12 of this Program Statement, above.

(e)(1) Third parties, including fellow inmates, staff members, family members, 

attorneys, and outside advocates, shall be permitted to assist inmates in filing 

requests for administrative remedies relating to allegations of sexual abuse, and 

shall also be permitted to file such requests on behalf of inmates.

(2) If a third party files such a request on behalf of an inmate, the facility may 

require as a condition of processing the request that the alleged victim agree to 

have the request filed on his or her behalf, and may also require the alleged 

victim to personally pursue any subsequent steps in the administrative remedy 

process.

(3) If the inmate declines to have the request processed on his or her behalf, the 

agency shall document the inmate’s decision.
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This section is applicable only to allegations of sexual abuse; inmates must personally file 

administrative remedies relating to other issues.

The inmate’s approval of the remedy filed on his or her behalf shall be documented, and include 

the inmate’s signature. An inmate’s decision to decline to have the remedy processed on his or 

her behalf should also be documented, and include the inmate’s signature. The documentation 

should be retained in the agency Administrative Remedy File at the appropriate level and on 

Sentry in accordance with Section 13 of this Program Statement. 

Responses to third party remedies should be provided to the inmate who is the subject of the 

remedy.

An inmate is required to personally file any subsequent appeal. However, the inmate may 

receive assistance in preparing the appeal in accordance with Section 10 of this Program 

Statement, above.

(f)(1) The agency shall establish procedures for the filing of an emergency 

grievance where an inmate is subject to a substantial risk of imminent sexual 

abuse.

This section applies when an administrative remedy alleges a substantial risk of imminent sexual 

abuse. If a remedy meets both of these criteria, the remedy will receive expedited processing, as 

described below. 

Section 12 of this Program Statement provides for an “emergency” administrative remedy as 

required by section 115.52(f). An expedited BP-9 (BP-229) response shall be provided if a 

remedy is determined to be of an emergency nature which threatens the inmate's immediate 

health or welfare. See 28 C.F.R. § 542.18. 

The inmate shall clearly mark “Emergency” on the BP-9 (BP-229), and explain, in writing, the 

reason for filing as an emergency administrative remedy under this section.

If an inmate files an emergency administrative remedy with the Warden, the local Administrative 

Remedy Coordinator shall make a determination as to whether the remedy alleges a substantial 

risk of imminent sexual abuse. If the local Administrative Remedy Coordinator agrees that the 

administrative remedy meets the criteria for an emergency administrative remedy, the request 

shall be accepted, and receive expedited processing as stated below.

If the remedy is rejected for failing to meet the criteria of an emergency grievance under this 

section, a rejection notice will be provided to the inmate, and the remedy will be processed in 

accordance with the usual time frames indicated above.

(2) After receiving an emergency grievance alleging an inmate is subject to a 

substantial risk of imminent sexual abuse, the agency shall immediately forward 

the grievance (or any portion thereof that alleges the substantial risk of imminent 

sexual abuse) to a level of review at which immediate corrective action may be 

taken, shall provide an initial response within 48 hours, and shall issue a final 

agency decision within five calendar days. The initial response and final agency 

decision shall document the agency’s determination whether the inmate is in 
P1330.18 01/06/2014 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 16

substantial risk of imminent sexual abuse and the action taken in response to the 

emergency grievance.

If an inmate files the emergency grievance with the institution under Section 12 of this Program 

Statement, above, alleging a substantial risk of imminent sexual abuse, an expedited BP-9 (BP229) response shall be provided within 48 hours. Best efforts to provide BP-10 (BP-230) and 

BP-11 (BP-231) responses within five calendar days should also be made in accordance with the 

provisions on exhaustion referenced above. If the inmate does not receive a response within the 

time allotted for reply, the inmate may consider the absence of a response to be a denial at that 

level.

Inmates may also file “sensitive” administrative remedies under Section 8 of this Program 

Statement, above, regarding allegations of sexual abuse. If an inmate reasonably believes the 

issue is sensitive and the inmate’s safety or well-being would be placed in danger if the remedy 

became known at the institution, the inmate may submit the remedy directly to the appropriate 

Regional Director. See 28 C.F.R. § 542.14 (d) (1). “Sensitive” grievances should be processed 

in accordance with Section 8 and Section 11 of this Program Statement, and the expedited 

response times specified in this section do not apply.

(g) The agency may discipline an inmate for filing a grievance related to alleged 

sexual abuse only where the agency demonstrates that the inmate filed the 

grievance in bad faith.

The maintenance of an effective sexual abuse prevention policy, and general secure and orderly 

running of an institution, requires that inmates be held responsible for manipulative behavior and 

false allegations. Allegations of false reports will be considered by staff in accordance with the 

procedures and standards of the Inmate Discipline Program policy.

17. INSTITUTION SUPPLEMENT

Each Warden shall forward a copy of any Institution Supplement developed to implement this 

Program Statement to the Regional Administrative Remedy Coordinator and to the National 

Inmate Appeals Administrator in the Central Office.

Records Retention Requirements

Requirements and retention guidance for records and information applicable to this program are 

available in the Records and Information Disposition Schedule (RIDS) on Sallyport.
DECLARATION OF BREE REICKS

ATTACHMENT 2

ADMINISTRATIVE REMEDY 

GENERALIZED RETRIEVAL
 TOMDA *ADMINISTRATIVE REMEDY GENERALIZED RETRIEVAL * 06-15-2020 

 PAGE 001 OF 12:31:38 

 FUNCTION: L-P SCOPE: REG EQ 24449-056 OUTPUT FORMAT: UNSAN

 -------LIMITED TO SUBMISSIONS WHICH MATCH ALL LIMITATIONS KEYED BELOW----------

 DT RCV: FROM __________ THRU __________ DT STS: FROM __________ THRU __________

 DT STS: FROM ___ TO ___ DAYS BEFORE "OR" FROM ___ TO ___ DAYS AFTER DT RDU 

 DT TDU: FROM ___ TO ___ DAYS BEFORE "OR" FROM ___ TO ___ DAYS AFTER DT TRT 

 STS/REAS: ______ ______ ______ ______ ______ ______ ______ ______ ______ ______

 SUBJECTS: ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

 EXTENDED: _ REMEDY LEVEL: _ _ RECEIPT: _ _ _ "OR" EXTENSION: _ _ _

 RCV OFC : EQ ____ ____ ____ ____ ____ ____ 

 TRACK: DEPT: __________ __________ __________ __________ __________ __________

 PERSON: ___ ___ ___ ___ ___ ___ 

 TYPE: ___ ___ ___ ___ ___ ___ 

 EVNT FACL: EQ ____ ____ ____ ____ ____ ____ 

 RCV FACL.: EQ ____ ____ ____ ____ ____ ____ 

 RCV UN/LC: EQ __________ __________ __________ __________ __________ __________

 RCV QTR..: EQ __________ __________ __________ __________ __________ __________

 ORIG FACL: EQ ____ ____ ____ ____ ____ ____ 

 ORG UN/LC: EQ __________ __________ __________ __________ __________ __________

 ORIG QTR.: EQ __________ __________ __________ __________ __________ __________

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 456141-R1 24449-056 LANDIS, C B UNIT B06-618L ATL

 06-14-2007 REJ 06-06-2007 SER ATL ATL

 20DM/ DHO HEARING DATE 05-10-07, CODE 201

 

 534888-F1 24449-056 LANDIS, C UNIT B-3 B31-132U BEN

 05-08-2009 CLO 04-17-2009 BEN BEN BEN

 24FM/ COMPLAINT CEREMONIAL MEAL PREPARATION

 

 534888-R1 24449-056 LANDIS, C UNIT B-3 B31-132U BEN

 07-02-2009 CLO 05-29-2009 SER BEN BEN

 24FM/ ALLEGES CEREMONIAL MEAL WAS INADEQUATE

 

 582585-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 04-19-2010 CLO 03-26-2010 POM POM POM

 34AM/ EDUC STAFF MISCONDUCT- TEACHING METHOD

 

 582585-R1 24449-056 LANDIS, C D UNIT D04-223U POM

 06-24-2010 CLD 04-28-2010 SCR POM POM

 34AM/ EDUC STAFF MISCONDUCT- TEACHING METHOD

 

 598708-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 07-15-2010 REJ 07-15-2010 POM POM POM

 13DM/ WANTS CIMS REMOVED 

 

 582585-A1 24449-056 LANDIS, C D UNIT D04-223U POM

 02-23-2011 CLO 07-19-2010 BOP POM POM

 34AM/ EDUC STAFF MISCONDUCT- TEACHING METHOD

 

 602299-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 08-19-2010 CLD 08-11-2010 POM POM POM

 13CM/ WANTS CIM WITHDRAWN 

 

 602299-R1 24449-056 LANDIS, C D UNIT D04-223U POM

 10-15-2010 CLD 08-25-2010 SCR POM POM

 13CM/ WANTS CIM WITHDRAWN 

 

 605498-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 09-17-2010 CLD 09-02-2010 POM POM POM

 25ZM/ WANTS LINES REMOVED FROM SIDEWALKS

 

 609076-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 09-29-2010 REJ 09-29-2010 POM POM POM

 13AM/ PROGRAM REVIEW DOCS NOT CORRECT

 

 

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 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 605498-R1 24449-056 LANDIS, C D UNIT D04-223U POM

 11-09-2010 CLD 09-30-2010 SCR POM POM

 25ZM/ WANTS LINES REMOVED FROM SIDEWALKS

 

 610354-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 10-22-2010 CLO 10-08-2010 POM POM POM

 13AM/ INACCURATE INFO DURING PROGRAM REVIEW

 

 610355-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 10-21-2010 CLD 10-08-2010 POM POM POM

 25AM/ JUMPSUITS ARE NOT APPROPRIATE ATTIRE

 

 610377-F1 24449-056 LANDIS, C D UNIT D04-223U POM

 10-22-2010 CLD 10-08-2010 POM POM POM

 11FM/ WANTS APPROVAL OF INMATE ORGANIZ

 

 620123-F1 24449-056 LANDIS, C A/O C07-403U LVN

 12-28-2010 REJ 12-28-2010 LVN LVN LVN

 15ZM/34CM ALLEGES DISCRIMINATION BY LCP-NO CELL MOVE APPROVED

 

 620124-F1 24449-056 LANDIS, C A/O C07-403U LVN

 12-28-2010 REJ 12-28-2010 LVN LVN LVN

 15ZM/34CM ALLEGES DISCRIMINATION BY LCP-NO MATERIALS FOR NOI

 

 622679-F1 24449-056 LANDIS, C A/O C07-403U LVN

 02-08-2011 CLO 01-17-2011 LVN LVN LVN

 15BM/34AM ALLGS DSCRMNTN BY LCP AGAINST NATION OF ISLAM-CELLS

 

 622680-F1 24449-056 LANDIS, C A/O C07-403U LVN

 02-10-2011 CLD 01-17-2011 LVN LVN LVN

 15BM/34AM ALLGS DSCRMNTN BY LCP AGAINST NATION OF ISLAM-MTRLS

 

 627479-R1 24449-056 LANDIS, C A/O C07-403U LVN

 02-09-2011 REJ 02-09-2011 NCR LVN LVN

 13HM/ HOUSING ASSIGNMENT 

 

 627481-R1 24449-056 LANDIS, C A/O C07-403U LVN

 02-09-2011 REJ 02-09-2011 NCR LVN LVN

 15CM/34CM DISCRIMINATION 

 

 622680-R1 24449-056 LANDIS, C A/O C07-403U LVN

 02-28-2011 REJ 02-28-2011 NCR LVN LVN

 15BM/34AM ALLGS DSCRMNTN BY LCP AGAINST NATION OF ISLAM-MTRLS

 

 

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 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 622679-R1 24449-056 LANDIS, C A/O C07-403U LVN

 04-25-2011 REJ 04-22-2011 NCR LVN LVN

 15BM/34AM ALLGS DSCRMNTN BY LCP AGAINST NATION OF ISLAM-CELLS

 

 622680-R2 24449-056 LANDIS, C A/O C07-403U LVN

 04-25-2011 REJ 04-22-2011 NCR LVN LVN

 15BM/34AM ALLGS DSCRMNTN BY LCP AGAINST NATION OF ISLAM-MTRLS

 

 645190-F1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 06-26-2011 REJ 06-24-2011 LVN LVN LVN

 36GM/34CM ALLEGES STFF DSCRMNTN & RETLATN ON 3/14/2011

 

 645191-F1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 06-26-2011 REJ 06-24-2011 LVN LVN LVN

 36GM/34CM ALLEGES STFF DSCRMNTN ON 02/22/2011

 

 645195-F1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 06-26-2011 REJ 06-24-2011 LVN LVN LVN

 25ZS/ REQ RETURN OF LCP MATERIALS

 

 645322-F1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 07-01-2011 CLD 06-24-2011 LVN LVN LVN

 36GS/34BM ALLEGES XFER THE RESULT OF RETLTN-RE $50,000 COMPNST

 

 645191-R1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 06-30-2011 REJ 06-30-2011 NCR LVN LVN

 36GM/34CM ALLEGES STFF DSCRMNTN ON 02/22/2011

 

 645190-R1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 06-30-2011 REJ 06-30-2011 NCR LVN LVN

 36GM/34CM ALLEGES STFF DSCRMNTN & RETLATN ON 3/14/2011

 

 645322-R1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 09-01-2011 REJ 09-01-2011 NCR MAR LVN

 36GS/34BM ALLEGES XFER THE RESULT OF RETLTN-RE $50,000 COMPNST

 

 645195-R1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 09-01-2011 REJ 09-01-2011 NCR MAR LVN

 25ZS/ REQ RETURN OF LCP MATERIALS

 

 645191-A1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 09-22-2011 REJ 09-06-2011 BOP MAR LVN

 36GM/34CM ALLEGES STFF DSCRMNTN ON 02/22/2011

 

 

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 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 645190-A1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 09-23-2011 REJ 09-07-2011 BOP MAR LVN

 36GM/34CM ALLEGES STFF DSCRMNTN & RETLATN ON 3/14/2011

 

 656873-F1 24449-056 LANDIS, C UM NORTH Y01-124U MAR

 09-30-2011 CLD 09-19-2011 MAR MAR MAR

 19FM/ REQUESTS MORE TIME IN RRC PLACEMENT

 

 645195-A1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 10-25-2011 REJ 10-12-2011 BOP MAR LVN

 25ZS/ REQ RETURN OF LCP MATERIALS

 

 645322-A1 24449-056 LANDIS, C CL2 LCP Z01-103LAD LVN

 10-25-2011 REJ 10-12-2011 BOP MAR LVN

 36GS/34BM ALLEGES XFER THE RESULT OF RETLTN-RE $50,000 COMPNST

 

 656873-R1 24449-056 LANDIS, C UM NORTH Y01-124U MAR

 12-05-2011 CLD 10-17-2011 NCR MAR MAR

 19FM/ REQUESTS MORE TIME IN RRC PLACEMENT

 

 796326-F1 24449-056 LANDIS, C A A02-063U PEM

 10-06-2014 CLD 10-01-2014 PEM PEM PEM

 36EM/ C/O NOT GETTING COPIES OF INDEX

 

 796326-R1 24449-056 LANDIS, C A A02-063U PEM

 11-19-2014 CLD 10-23-2014 MXR PEM PEM

 36EM/ C/O NOT GETTING COPIES OF INDEX

 

 796326-A1 24449-056 LANDIS, C A A02-063U PEM

 06-09-2015 CLO 12-02-2014 BOP PEM PEM

 36EM/ C/O NOT GETTING COPIES OF INDEX

 

 808285-F1 24449-056 LANDIS, C A A02-091U PEM

 02-02-2015 CLD 01-26-2015 PEM PEM PEM

 33HM/36EM WANTS INDEXES FROM 2012-PRESENT

 

 808285-R1 24449-056 LANDIS, C A A02-091U PEM

 03-19-2015 CLD 02-24-2015 MXR PEM PEM

 33HM/36EM WANTS INDEXES FROM 2012-PRESENT

 

 889775-F1 24449-056 LANDIS, C JULIET Z01-114UAD YAP

 01-25-2017 REJ 01-25-2017 YAP YAP YAP

 34AM/ INAPPROPRIATE CONDUCT 

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 890317-F1 24449-056 LANDIS, C JULIET Z01-114UAD YAP

 01-30-2017 REJ 01-30-2017 YAP YAP YAP

 34ZM/ OTHER STAFF COMPLAINT 

 

 892602-F1 24449-056 LANDIS, C JULIET Z01-115UAD YAP

 03-22-2017 CLD 02-22-2017 YAP YAP YAP

 13ZM/ OTHER CLASSIFICATION MATTERS

 

 893075-F1 24449-056 LANDIS, C JULIET Z01-115UAD YAP

 02-24-2017 REJ 02-24-2017 YAP YAP YAP

 10AM/ PROCTECTIVE CUSTODY 

 

 893075-R1 24449-056 LANDIS, C JULIET Z01-115UAD YAP

 03-13-2017 REJ 03-10-2017 SER YAP YAP

 10AM/ PROCTECTIVE CUSTODY 

 

 894940-F1 24449-056 LANDIS, C JULIET Z01-114UAD YAP

 04-28-2017 CLO 03-14-2017 YAP YAP YAP

 34ZM/ OTHER COMPLAINT AGAINST STAFF

 

 895124-F1 24449-056 LANDIS, C JULIET Z01-114UAD YAP

 06-07-2017 CLO 03-15-2017 YAP YAP YAP

 34ZM/ OTHER COMPLAINT AGAINST STAFF

 

 895125-F1 24449-056 LANDIS, C JULIET Z01-114UAD YAP

 04-28-2017 CLO 03-15-2017 YAP YAP YAP

 34AM/ UNPROFESSIONAL CONDUCT 

 

 896022-R1 24449-056 LANDIS, C JULIET Z01-114UAD YAP

 03-23-2017 REJ 03-21-2017 SER YAP YAP

 22AS/10ZM REQ. RELEASE FROM SHU/TRANSFER

 

 892602-R1 24449-056 LANDIS, C JULIET Z01-115UAD YAP

 05-04-2017 CLO 04-07-2017 SER YAP YAP

 10ZM/ REQ. TRANSFER 

 

 899679-F1 24449-056 LANDIS, C JULIET Z02-120UAD YAP

 08-31-2017 CLD 04-25-2017 YAP YAP YAP

 22AM/ ADMINISTRATIVE DETENTION

 

 899679-R1 24449-056 LANDIS, C JULIET Z02-120UAD YAP

 07-13-2017 CLD 06-15-2017 NER ALP YAP

 22AM/ ADMINISTRATIVE DETENTION

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 910147-F1 24449-056 LANDIS, C CHALLENIIA B01-103L ALP

 08-01-2017 CLO 07-26-2017 ALP ALP ALP

 34AM/ ASM 

 

 899679-A1 24449-056 LANDIS, C JULIET Z02-120UAD YAP

 10-26-2017 CLD 08-14-2017 BOP ALP YAP

 22AM/ ADMINISTRATIVE DETENTION

 

 910147-R1 24449-056 LANDIS, C CHALLENIIA B01-103L ALP

 09-20-2017 CLG 08-24-2017 NER ALP ALP

 34AM/ ASM 

 

 913958-F1 24449-056 LANDIS, C CHALLENIIA Z01-116UAD ALP

 09-05-2017 CLO 08-30-2017 ALP ALP ALP

 37AS/ PREA 

 

 914469-F1 24449-056 LANDIS, C CHALLENIIA Z01-116UAD ALP

 09-14-2017 CLO 09-06-2017 ALP ALP ALP

 34AS/ CLAIMS STAFF MISCONDUCT - INVESTIGATING

 

 914470-F1 24449-056 LANDIS, C CHALLENIIA Z01-116UAD ALP

 09-14-2017 CLO 09-06-2017 ALP ALP ALP

 34AS/ ASM - SHU PROPERTY 

 

 914781-R1 24449-056 LANDIS, C CHALLENIIA Z01-116UAD ALP

 09-08-2017 REJ 09-07-2017 NER ALP ALP

 34AS/ STAFF COMPLAINT 

 

 913958-R1 24449-056 LANDIS, C CHALLENIIA Z01-116UAD ALP

 10-11-2017 CLD 09-22-2017 NER ALP ALP

 34AS/ STAFF MADE FALSE REPORTS IN RETALIATION

 

 918407-F1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 10-18-2017 CLO 10-16-2017 ALP ALP ALP

 37AS/ ASM - PREA 

 

 918749-F1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 10-23-2017 CLO 10-18-2017 ALP ALP ALP

 37AS/ ASM - PREA 

 

 918863-F1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 10-23-2017 CLO 10-19-2017 ALP ALP ALP

 37AS/ ASM - PREA 

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 919995-R1 24449-056 LANDIS, C CHALLENIIA Z02-134UDS ALP

 11-16-2017 CLD 10-23-2017 NER ALP ALP

 20DS/ DHO APPEAL 

 

 913958-A1 24449-056 LANDIS, C CHALLENIIA Z01-116UAD ALP

 11-13-2017 CLD 10-23-2017 BOP ALP ALP

 34AS/ STAFF MADE FALSE REPORT AGAINST YOU IN RETALIATION

 

 918407-R1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 11-29-2017 CLD 11-01-2017 NER ALP ALP

 37AS/ ASM - PREA 

 

 918863-R1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 11-07-2017 REJ 11-03-2017 NER ALP ALP

 37AS/ ASM - PREA 

 

 918749-R1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 11-07-2017 REJ 11-06-2017 NER ALP ALP

 37AS/ ASM - PREA 

 

 921196-F1 24449-056 LANDIS, C CHALLENIIA Z02-134UDS ALP

 11-30-2017 CLO 11-09-2017 ALP ALP ALP

 34AS/ ASM 

 

 921822-F1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 11-30-2017 CLO 11-16-2017 ALP ALP ALP

 34AS/ ASM - 11/12/17 

 

 922043-R1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 12-12-2017 CLD 11-16-2017 NER ALP ALP

 20DS/ DHO APPEAL 

 

 922045-R1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 12-12-2017 CLD 11-16-2017 NER ALP ALP

 20DS/ DHO APPEAL 

 

 918749-R2 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 12-12-2017 CLG 11-16-2017 NER ALP ALP

 37AS/ ASM - PREA 

 

 918863-R2 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 12-12-2017 CLG 11-17-2017 NER ALP ALP

 37AS/ ASM - PREA 

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 922725-F1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 11-30-2017 CLD 11-27-2017 ALP ALP ALP

 34AS/ ASM - 11/7/17 

 

 922727-F1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 12-05-2017 CLD 11-27-2017 ALP ALP ALP

 21AS/ UDC APPEAL 

 

 922730-F1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 11-30-2017 CLD 11-27-2017 ALP ALP ALP

 34AS/ ASM - DHO HEARINGS 

 

 924991-F1 24449-056 LANDIS, C CHALLENIIA Z04-235LDS ALP

 01-19-2018 CLO 12-15-2017 ALP ALP ALP

 34AS/ ASM - RESTRAINTS 

 

 922725-R1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 12-19-2017 REJ 12-18-2017 NER ALP ALP

 34AS/ ASM - 11/7/17 

 

 921196-R1 24449-056 LANDIS, C CHALLENIIA Z02-134UDS ALP

 01-11-2018 CLG 12-18-2017 NER ALP ALP

 34AS/ ASM 

 

 922730-R1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 01-11-2018 CLG 12-18-2017 NER ALP ALP

 34AS/ ASM - DHO HEARINGS 

 

 921822-R1 24449-056 LANDIS, C CHALLENIIA Z02-131UDS ALP

 01-11-2018 CLG 12-18-2017 NER ALP ALP

 34AS/ ASM - 11/12/17 

 

 918407-A1 24449-056 LANDIS, C CHALLENIIA Z02-132UDS ALP

 01-26-2018 CLO 12-21-2017 BOP ALP ALP

 37AS/ ASM - PREA 

 

 919995-A1 24449-056 LANDIS, C CHALLENIIA Z02-134UDS ALP

 01-09-2018 REJ 12-26-2017 BOP ALP ALP

 20DS/ DHO APPEAL 

 

 925963-F1 24449-056 LANDIS, C CHALLENIIA Z04-235LAD ALP

 12-27-2017 REJ 12-27-2017 ALP ALP ALP

 34AS/ SMU HEARING 

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 929007-F1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 02-02-2018 CLD 01-29-2018 LEW LEW LEW

 13HS/ WANTS PUT IN "PROTECTIVE CUSTODY"

 

 929017-F1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 01-31-2018 CLD 01-29-2018 LEW LEW LEW

 34AS/ STAFF THREATENING HIM 

 

 929223-F1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 01-30-2018 REJ 01-30-2018 LEW LEW LEW

 34AS/ STAFF FALSIFYING THREATENING I/R AGAINST HIM

 

 929225-F1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 02-02-2018 CLD 01-30-2018 LEW LEW LEW

 23DS/34AS STAFF APPLIED RESTRAINTS TO TIGHT

 

 929512-F1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 02-01-2018 REJ 02-01-2018 LEW LEW LEW

 23ZS/ WANTS STAFF TO STOP PUTTING HIM IN RESTRAINTS

 

 929514-F1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 02-07-2018 CLD 02-01-2018 LEW LEW LEW

 11GS/ WANTS ENSURED HE WILL BE SAFE IF HE GOES TO REC

 

 929514-R1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 03-28-2018 CLG 02-26-2018 NER LEW LEW

 11GS/ WANTS ENSURED HE WILL BE SAFE IF HE GOES TO REC

 

 933172-F1 24449-056 LANDIS, C J-BLOCK J03-323L LEW

 03-12-2018 CLD 03-09-2018 LEW LEW LEW

 22ES/23ZS STAFF KEPT TIGHTENING RESTRAINTS

 

 933180-F1 24449-056 LANDIS, C J-BLOCK J03-323L LEW

 03-09-2018 REJ 03-09-2018 LEW LEW LEW

 23ZS/ USING RESTRAINTS TO FORCE HIM TO ACCEPT CELLMATE

 

 935629-A1 24449-056 LANDIS, C J-BLOCK J03-323L LEW

 04-16-2018 CLD 03-19-2018 BOP LEW ALP

 15IS/34AS APPEALS SMU REFERRAL/ALLEGES DID NOT WAIVE HEARING

 

 934882-F1 24449-056 LANDIS, C J-BLOCK J03-324L LEW

 03-28-2018 CLD 03-26-2018 LEW LEW LEW

 16ZS/ OUTGOING MAIL IS BEING TAMPERED WITH

 

 

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 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 934889-F1 24449-056 LANDIS, C J-BLOCK J03-324L LEW

 03-28-2018 CLD 03-26-2018 LEW LEW LEW

 34AS/ STAFF FABIRCATED THREATENING SHOTS

 

 933172-A1 24449-056 LANDIS, C J-BLOCK J03-323L LEW

 04-17-2018 REJ 03-27-2018 BOP LEW LEW

 22ES/23ZS STAFF KEPT TIGHTENING RESTRAINTS

 

 935563-F1 24449-056 LANDIS, C J-BLOCK J03-324L LEW

 04-05-2018 CLD 03-30-2018 LEW LEW LEW

 13HS/ WANTS PROTECTIVE CUSTODY

 

 929007-A1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 04-17-2018 REJ 04-02-2018 BOP LEW LEW

 13HS/ WANTS PUT IN "PROTECTIVE CUSTODY"

 

 929017-A1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 04-17-2018 REJ 04-02-2018 BOP LEW LEW

 34AS/ STAFF THREATENING HIM 

 

 929225-A1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 04-17-2018 REJ 04-02-2018 BOP LEW LEW

 23DS/34AS STAFF APPLIED RESTRAINTS TO TIGHT

 

 934889-R1 24449-056 LANDIS, C J-BLOCK J03-324L LEW

 05-11-2018 CLD 04-12-2018 NER LEW LEW

 34AS/ STAFF COMPLAINT: U.O.F AND FABRICATED I.R.

 

 933172-R1 24449-056 LANDIS, C J-BLOCK J03-323L LEW

 05-07-2018 REJ 05-04-2018 NER LEW LEW

 22ES/23ZS STAFF KEPT TIGHTENING RESTRAINTS

 

 929007-R1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 05-07-2018 REJ 05-04-2018 NER LEW LEW

 13HS/ WANTS PUT IN "PROTECTIVE CUSTODY"

 

 929225-R1 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 05-10-2018 REJ 05-08-2018 NER LEW LEW

 23DS/34AS STAFF APPLIED RESTRAINTS TO TIGHT

 

 929007-A2 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 06-01-2018 REJ 05-21-2018 BOP LEW LEW

 13HS/ WANTS PUT IN "PROTECTIVE CUSTODY"

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 933172-A2 24449-056 LANDIS, C J-BLOCK J03-323L LEW

 06-01-2018 REJ 05-21-2018 BOP LEW LEW

 22ES/23ZS STAFF KEPT TIGHTENING RESTRAINTS

 

 929225-A2 24449-056 LANDIS, C G-BLOCK G03-308L LEW

 06-13-2018 REJ 06-05-2018 BOP LEW LEW

 23DS/34AS STAFF APPLIED RESTRAINTS TO TIGHT

 

 947095-F1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 07-24-2018 CLD 07-18-2018 LEW LEW LEW

 13ZS/13HS WANTS PC - FEARS FOR HIS LIFE

 

 947097-F1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 07-24-2018 CLD 07-18-2018 LEW LEW LEW

 13HS/34AS STAFF FALSIFIED REPORTS/WANTS MOVED TO XBLOCK

 

 947290-F1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 07-30-2018 CLO 07-19-2018 LEW LEW LEW

 13HS/ WANTS PROTECTIVE CUSTODY

 

 947097-R1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 09-05-2018 CLD 08-06-2018 NER LEW LEW

 13HS/34AS STAFF FALSIFIED REPORTS/WANTS MOVED TO XBLOCK

 

 947290-R1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 09-14-2018 CLD 08-16-2018 NER LEW LEW

 13HS/ WANTS PROTECTIVE CUSTODY AND OLD CELL ASSIGNMENT

 

 947097-A1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 10-31-2018 CLO 09-24-2018 BOP LEW LEW

 13HS/34AS STAFF FALSIFIED REPORTS/WANTS MOVED TO XBLOCK

 

 956132-F1 24449-056 LANDIS, C G-BLOCK G03-311L LEW

 10-18-2018 CLD 10-10-2018 LEW LEW LEW

 11GS/34AS STAFF DENIED HIM RECREATION SEVERAL TIMES

 

 956256-F1 24449-056 LANDIS, C G-BLOCK G03-311L LEW

 10-26-2018 CLO 10-10-2018 LEW LEW LEW

 34BS/ STAFF ASSAULTED/THREATENED HIM

 

 947290-A1 24449-056 LANDIS, C D-BLOCK D01-104L LEW

 11-16-2018 CLD 10-23-2018 BOP LEW LEW

 13HM/ WANTS PROTECTIVE CUSTODY AND OLD CELL ASSIGNMENT

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 956132-R1 24449-056 LANDIS, C G-BLOCK G03-311L LEW

 11-29-2018 CLO 10-30-2018 NER LEW LEW

 11GS/34AS STAFF DENIED HIM RECREATION SEVERAL TIMES

 

 959264-F1 24449-056 LANDIS, C G-BLOCK G03-312L LEW

 11-16-2018 CLD 11-08-2018 LEW LEW LEW

 13ZS/ ASKING TO BE PROTETED FORM OTHER I/MS THREATS

 

 956256-R1 24449-056 LANDIS, C G-BLOCK G03-311L LEW

 12-14-2018 CLD 11-13-2018 NER LEW LEW

 34BS/ STAFF ASSAULTED/THREATENED HIM

 

 959264-R1 24449-056 LANDIS, C G-BLOCK G03-312L LEW

 12-10-2018 REJ 12-07-2018 NER LEW LEW

 13ZS/ ASKING TO BE PROTETED FORM OTHER I/MS THREATS

 

 956132-A1 24449-056 LANDIS, C G-BLOCK G03-311L LEW

 03-27-2019 CLD 12-18-2018 BOP LEW LEW

 11GM/34AM ALLEGES DENIED/REFUSED RECREATION SEVERAL TIMES

 

 963087-F1 24449-056 LANDIS, C G-BLOCK G03-315L LEW

 12-31-2018 CLD 12-19-2018 LEW LEW LEW

 11ZS/34AS OFFICERS HAVE BEEN DENYING HIM RECREATION

 

 959264-R2 24449-056 LANDIS, C G-BLOCK G03-312L LEW

 02-07-2019 CLD 12-31-2018 NER LEW LEW

 13ZS/ REQ FOR PROTECTION 

 

 963087-R1 24449-056 LANDIS, C G-BLOCK G03-315L LEW

 02-14-2019 CLO 01-15-2019 NER LEW LEW

 11ZS/34AS OFFICERS HAVE BEEN DENYING HIM RECREATION

 

 956256-A1 24449-056 LANDIS, C G-BLOCK G03-311L LEW

 03-14-2019 CLO 01-28-2019 BOP LEW LEW

 34BS/ STAFF ASSAULTED/THREATENED HIM

 

 967256-F1 24449-056 LANDIS, C G-BLOCK G03-317L LEW

 02-11-2019 CLD 02-07-2019 LEW LEW LEW

 23ZS/ CLAIMS STAFF ARE MISUSING RESTRAINTS

 

 959264-A1 24449-056 LANDIS, C G-BLOCK G03-312L LEW

 03-08-2019 REJ 02-21-2019 BOP LEW LEW

 13ZS/ ASKING TO BE PROTETED FORM OTHER I/MS THREATS

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 967256-R1 24449-056 LANDIS, C G-BLOCK G03-317L LEW

 03-27-2019 CLD 02-25-2019 NER LEW LEW

 23ZS/ CLAIMS STAFF ARE MISUSING RESTRAINTS

 

 970558-F1 24449-056 LANDIS, C G-BLOCK G03-319L LEW

 03-15-2019 CLD 03-11-2019 LEW LEW LEW

 34AS/ STAFF ARE HINDERING HIS LEGAL MAIL/REMEDY PROCESS

 

 970997-F1 24449-056 LANDIS, C G-BLOCK G03-319L LEW

 03-14-2019 REJ 03-14-2019 LEW LEW LEW

 34AS/ CLAIMS OFFICER THREW AWAY ANOTHER INMATES PROPERTY

 

 963087-A1 24449-056 LANDIS, C G-BLOCK G03-315L LEW

 04-26-2019 CLO 03-14-2019 BOP LEW LEW

 11ZS/34AS OFFICERS HAVE BEEN DENYING HIM RECREATION

 

 959264-A2 24449-056 LANDIS, C G-BLOCK G03-312L LEW

 05-10-2019 CLD 04-01-2019 BOP LEW LEW

 13ZS/ REQ FOR PROTECTION 

 

 973060-F1 24449-056 LANDIS, C G-BLOCK G03-320L LEW

 04-05-2019 CLD 04-03-2019 LEW LEW LEW

 25FS/ CLAIMS ENCUMBRANCE VIOLATES HIS RIGHTS

 

 970997-R1 24449-056 LANDIS, C G-BLOCK G03-319L LEW

 04-04-2019 REJ 04-03-2019 NER LEW LEW

 34AS/ CLAIMS OFFICER THREW AWAY ANOTHER INMATES PROPERTY

 

 973060-R1 24449-056 LANDIS, C G-BLOCK G03-320L LEW

 04-26-2019 REJ 04-23-2019 NER LEW LEW

 25FS/ CLAIMS ENCUMBRANCE VIOLATES HIS RIGHTS

 

 967256-A1 24449-056 LANDIS, C G-BLOCK G03-317L LEW

 05-06-2019 CLO 04-24-2019 BOP LEW LEW

 23ZS/ CLAIMS STAFF ARE MISUSING RESTRAINTS

 

 973060-R2 24449-056 LANDIS, C G-BLOCK G03-320L LEW

 06-12-2019 CLD 05-13-2019 NER LEW LEW

 25FS/ CLAIMS ENCUMBRANCE VIOLATES HIS RIGHTS

 

 982208-F1 24449-056 LANDIS, C G-BLOCK G03-324L LEW

 06-27-2019 CLD 06-25-2019 LEW LEW LEW

 28BS/ HAS BEEN DENIED MENTAL HEALTH TREATMENT

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 983464-F1 24449-056 LANDIS, C G-BLOCK G03-325L LEW

 07-12-2019 CLD 07-08-2019 LEW LEW LEW

 26DS/ HIS MEDICATION NEEDS CHANGED/WANTS EVALUATED

 

 973060-A1 24449-056 LANDIS, C G-BLOCK G03-320L LEW

 08-15-2019 CLD 07-09-2019 BOP LEW LEW

 25FS/ CLAIMS ENCUMBRANCE VIOLATES HIS RIGHTS

 

 982208-R1 24449-056 LANDIS, C G-BLOCK G03-324L LEW

 07-22-2019 REJ 07-11-2019 NER LEW LEW

 28BS/ HAS BEEN DENIED MENTAL HEALTH TREATMENT

 

 984830-F1 24449-056 LANDIS, C G-BLOCK G03-325L LEW

 07-26-2019 CLD 07-22-2019 LEW LEW LEW

 26AS/ WANTS EVALUATED FOR ANXIETY

 

 983464-R1 24449-056 LANDIS, C G-BLOCK G03-325L LEW

 08-23-2019 CLD 07-25-2019 NER LEW LEW

 26DS/ HIS MEDICATION NEEDS CHANGED/WANTS EVALUATED

 

 982208-R2 24449-056 LANDIS, C G-BLOCK G03-324L LEW

 09-27-2019 CLO 07-29-2019 NER LEW LEW

 28BS/ HAS BEEN DENIED MENTAL HEALTH TREATMENT

 

 989836-F1 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 09-24-2019 CLO 09-05-2019 TOM TOM TOM

 23ZS/ APPLICATION OF RESTRAINTS

 

 989842-F1 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 09-24-2019 CLD 09-05-2019 TOM TOM TOM

 22CS/ WINDOW FLAP 

 

 993556-R1 24449-056 LANDIS, C E-UNIT Z02-011LDS TOM

 10-09-2019 REJ 10-07-2019 NCR TOM TOM

 20DM/ DHO APPEAL 

 

 989836-R1 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 11-07-2019 CLO 10-07-2019 NCR TOM TOM

 23ZS/ APPLICATION OF RESTRAINTS

 

 994792-F1 24449-056 LANDIS, C E-UNIT Z02-009LDS TOM

 10-23-2019 REJ 10-23-2019 TOM TOM TOM

 23ZS/ APPLICATION OF RESTRAINTS

 

 

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 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 994793-F1 24449-056 LANDIS, C E-UNIT Z02-009LDS TOM

 10-23-2019 REJ 10-23-2019 TOM TOM TOM

 34AS/ ALLEGES STAFF MISCONDUCT

 

 989842-R1 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 11-05-2019 REJ 11-01-2019 NCR TOM TOM

 22CS/ WINDOW SECURITY MAGNET PLACEMENT

 

 994793-R1 24449-056 LANDIS, C E-UNIT Z02-009LDS TOM

 11-18-2019 REJ 11-13-2019 NCR TOM TOM

 34AS/ ALLEGES STAFF MISCONDUCT

 

 994792-R1 24449-056 LANDIS, C E-UNIT Z02-009LDS TOM

 11-18-2019 REJ 11-13-2019 NCR TOM TOM

 23ZS/ APPLICATION OF RESTRAINTS

 

 997085-F1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 11-22-2019 CLO 11-15-2019 TOM TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT 

 

 997315-F1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 11-18-2019 REJ 11-15-2019 TOM TOM TOM

 23ZS/ USE OF RESTRAINTS 

 

 997334-F1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 11-25-2019 CLO 11-15-2019 TOM TOM TOM

 26AS/ DELAY IN MEDICAL CARE 

 

 997315-R1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 12-05-2019 REJ 12-03-2019 NCR TOM TOM

 23ZS/ USE OF RESTRAINTS 

 

 989836-A1 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 01-06-2020 REJ 12-05-2019 BOP TOM TOM

 23ZS/ APPLICATION OF RESTRAINTS

 

 997334-R1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 12-23-2019 CLO 12-06-2019 NCR TOM TOM

 26AS/ DELAY IN MEDICAL CARE 

 

 997085-R1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 01-29-2020 CLO 12-06-2019 NCR TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT 

 

 

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 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 989842-R2 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 02-28-2020 CLO 12-06-2019 NCR TOM TOM

 22CS/ WINDOW SECURITY MAGNET PLACEMENT

 

 989836-A2 24449-056 LANDIS, C E-UNIT Z02-010UAD TOM

 01-30-2020 CLO 12-11-2019 BOP TOM TOM

 23ZS/34AS ALLEGES STAFF TIGHTENED WRIST/LEG RESTRAINTS

 

 1000761-F1 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 12-19-2019 REJ 12-19-2019 TOM TOM TOM

 34AS/ ALLEGE INAPPROPRIATE STAFF BEHAVIOR

 

 994792-F2 24449-056 LANDIS, C E-UNIT Z02-009LDS TOM

 12-19-2019 REJ 12-19-2019 TOM TOM TOM

 23ZS/ APPLICATION OF RESTRAINTS

 

 1000769-F1 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 12-19-2019 REJ 12-19-2019 TOM TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT ON DIFFERENT INMATE

 

 1000761-F2 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 12-19-2019 REJ 12-19-2019 TOM TOM TOM

 34AS/ ALLEGE INAPPROPRIATE STAFF BEHAVIOR

 

 1000769-R1 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 12-19-2019 REJ 12-19-2019 NCR TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT ON DIFFERENT INMATE

 

 1000769-F2 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 12-20-2019 REJ 12-20-2019 TOM TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT ON DIFFERENT INMATE

 

 1003345-F1 24449-056 LANDIS, C E-UNIT Z02-012LAD TOM

 01-31-2020 CLG 01-15-2020 TOM TOM TOM

 15IS/ SMU PROGRAMS FOR "EXHIBITIONISM"

 

 1004276-F1 24449-056 LANDIS, C E-UNIT Z02-011LAD TOM

 01-24-2020 REJ 01-24-2020 TOM TOM TOM

 26DS/ REQUESTING CHANGE OF MEDICATION

 

 1004479-F1 24449-056 LANDIS, C E-UNIT Z02-011LAD TOM

 01-29-2020 CLO 01-24-2020 TOM TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT DUE TO THREATENING/INTIMIDAT

 

 

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 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 1000761-R1 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 01-30-2020 REJ 01-30-2020 NCR TOM TOM

 34AS/ ALLEGE INAPPROPRIATE STAFF BEHAVIOR

 

 997315-R2 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 02-03-2020 REJ 01-31-2020 NCR TOM TOM

 23ZS/ USE OF RESTRAINTS 

 

 997334-A1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 03-10-2020 CLO 02-03-2020 BOP TOM TOM

 26AS/ DELAY IN MEDICAL CARE 

 

 1005560-F1 24449-056 LANDIS, C E-UNIT Z02-010LAD TOM

 02-05-2020 REJ 02-05-2020 TOM TOM TOM

 23CS/ CELL SEARCH 

 

 1005597-F1 24449-056 LANDIS, C E-UNIT Z02-010LAD TOM

 02-28-2020 CLO 02-05-2020 TOM TOM TOM

 26DS/ CHANGE IN MEDICATION 

 

 997085-A1 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 02-07-2020 REJ 02-05-2020 BOP TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT 

 

 1004479-R1 24449-056 LANDIS, C E-UNIT Z02-011LAD TOM

 03-04-2020 CLO 02-10-2020 NCR TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT DUE TO THREATENING/INTIMIDAT

 

 1003345-R1 24449-056 LANDIS, C E-UNIT Z02-012LAD TOM

 02-26-2020 CLD 02-10-2020 NCR TOM TOM

 15IS/ SMU PROGRAMS FOR "EXHIBITIONISM"

 

 1006607-F1 24449-056 LANDIS, C E-UNIT Z02-010LAD TOM

 02-13-2020 REJ 02-13-2020 TOM TOM TOM

 33HS/ DISAGREES WITH 20 DAY FILING LIMIT

 

 1000761-R2 24449-056 LANDIS, C E-UNIT Z02-014LDS TOM

 02-18-2020 REJ 02-14-2020 NCR TOM TOM

 34AS/ ALLEGE INAPPROPRIATE STAFF BEHAVIOR

 

 1005560-R1 24449-056 LANDIS, C E-UNIT Z02-010LAD TOM

 02-27-2020 REJ 02-24-2020 NCR TOM TOM

 23CS/ CELL SEARCH 

 

 

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 REMEDY-ID REG NAME ORIG UNIT OR LOC/QTRS/FACL

 STATUS-DATE STATUS DATE-RCV RCV-OFC RCV-FACL EVNT-FACL

 SUBJ1/SUBJ2 --------------------ABSTRACT--------------------------

 

 997315-R3 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 03-03-2020 REJ 03-03-2020 NCR TOM TOM

 23ZS/ USE OF RESTRAINTS 

 

 997085-A2 24449-056 LANDIS, C E-UNIT Z02-012LDS TOM

 04-13-2020 CLO 03-06-2020 BOP TOM TOM

 34AS/ ALLEGE STAFF MISCONDUCT 

 

 1003345-A1 24449-056 LANDIS, C E-UNIT Z02-012LAD TOM

 05-27-2020 CLD 04-13-2020 BOP TOM TOM

 28BM/28ZM WANTS DIAGNOSIS AND TREATMENT FOR "EXHIBITIONISM"

 

 190 REMEDY SUBMISSION(S) SELECTED 

 G0000 TRANSACTION SUCCESSFULLY COMPLETED 
UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF ILLINOIS

WESTERN DIVISION

DEFENDANTS LOCAL RULE 56.1 STATEMENT OF FACTS

EXHIBIT C

LANDIS INMATE PROFILE

Respectfully submitted,

JOHN R.LAUSCH, Jr.

United States Attorney

By: s/ Monica V. Mallory 

MONICA V. MALLORY

Assistant United States Attorney

327 South Church Street

Rockford, Illinois 61101

(815) 987-4444

monica.mallory@usdoj.gov

CARLTON THEODORE LANDIS (24449-

056),

Plaintiff,

v.

WARDEN RIVERS, ASSOCIATE 

WARDEN DOERER, and CAPTAIN 

KIRBY,

Defendants.

)

)

)

)

)

)

)

)

)

)

)

)

No. 20 C 50168

Judge Pallmeyer
 TOMDA 535.03 * INMATE PROFILE * 06-15-2020 

 PAGE 001 12:33:46 

 24449-056 REG 

 REGNO: 24449-056 FUNCTION: PRT DOB/AGE.:

 NAME.: LANDIS, CARLTON THEODORE R/S/ETH.: B/M/O WALSH: YES

 RSP..: TOM-THOMSON ADMIN USP MILEAGE.: 745 MILES

 PHONE: 815-259-1000 FAX: 815-259-0186 

 PROJ REL METHOD: GOOD CONDUCT TIME RELEASE FBI NO..: 869465VA6

 PROJ REL DATE..: 06-11-2030 INS NO..: N/A

 PAR ELIG DATE..: N/A SSN.....: 242699545

 PAR HEAR DATE..: PSYCH: NO DETAINER: NO CMC..: YES

 OFFN/CHG RMKS: SRV,57 MO.CRIME:5:13CR-189-1BO,BNK ROBY,170MO/3SRT.5:03CR114-

 OFFN/CHG RMKS: 001.PWITD COC BASE;POSS F/A DRG TRFK CRME-144 MOS/5 YRS S/R

 FACL CATEGORY - - - - - CURRENT ASSIGNMENT - - - - - - EFF DATE TIME

 TOM ADM-REL A-DES DESIGNATED, AT ASSIGNED FACIL 03-26-2020 1313

 TOM CARE LEVEL CARE1 HEALTHY OR SIMPLE CHRONIC CARE 06-09-2014 1419

 TOM CARE LEVEL CARE1-MH CARE1-MENTAL HEALTH 05-08-2014 1334

 TOM COR COUNSL CCC G1 G1-2 CCC, J. ZUMKEHR 04-29-2020 1745

 TOM CASE MGT BIR CERT N BIRTH CERTIFICATE - NO 05-03-2017 1304

 TOM CASE MGT CFSR CERT FOOD SINCERITY REMOVAL 11-01-2010 1425

 TOM CASE MGT DEPEND N DEPENDENTS UNDER 21 - NO 05-22-2017 2022

 TOM CASE MGT LCP FAIL E LIFE CONNECT PROG FAIL-EXPEL 04-14-2011 1025

 TOM CASE MGT PHOTO ID N PHOTO ID - NO 05-03-2017 1304

 TOM CASE MGT RPP PART RELEASE PREP PGM PARTICIPATES 08-22-2011 0902

 TOM CASE MGT SMU LEV 1 SMU PARTICIPANT - LEVEL 1 03-26-2020 1413

 TOM CASE MGT SSN CARD N SOCIAL SECURITY CARD - NO 05-03-2017 1304

 TOM CASE MGT VET P/S N PARENT/SPOUSE VETERAN - NO 05-22-2017 2022

 TOM CASE MGT VETERAN N VETERAN - NO 05-22-2017 2022

 TOM CASE MGT VWP AUTO VICTIM/WITNESS PGM AUTO UPDATE 04-15-2014 0645

 TOM CASE MGT V94 CDA913 V94 CURR DRG TRAF ON/AFT 91394 01-06-2004 1105

 TOM CASE MGT V94 CVA913 V94 CURR VIOL ON/AFTER 91394 01-06-2004 1106

 TOM CASE MGT V94 PV V94 PAST VIOLENCE 01-06-2004 0849

 TOM CASE MGT WA NO CONV WALSH ACT HIST-NO CONVICTION 04-12-2019 1157

 TOM CORR SVCS RAN NEG RANDOM DRG TST-NEGATIVE 05-17-2006 1754

 TOM CORR SVCS SAT NEG SATURATION DRG TST-NEGATIVE 01-25-2007 1433

 TOM CASEWORKER CSW G1 G1-2 CSW, DWYER, D. 03-26-2020 1313

 TOM CUSTODY IN IN CUSTODY 04-14-2014 1407

 TOM DRUG PGMS DAP NO INT DRUG ABUSE PROGRAM NO INTEREST 05-12-2014 1608

 TOM DRUG PGMS ED COMP DRUG EDUCATION COMPLETE 01-08-2015 1239

 TOM DESIG/SENT CHARLIE TEAM CHARLIE 04-14-2014 1407

 TOM DESIG/SENT FNCE YES FNCE-FULLY COMPLIED W/JUD REC 04-17-2014 1334

 TOM EDUC INFO ESL HAS ENGLISH PROFICIENT 01-08-2004 1430

 TOM EDUC INFO GED HAS COMPLETED GED OR HS DIPLOMA 01-19-2005 1304

 TOM FIN RESP REFUSE FINANC RESP-REFUSES 06-14-2018 0841

 TOM FIRST STEP FTC INELIG FTC-INELIGIBLE-REVIEWED 11-26-2019 1008

 TOM FIRST STEP R-HI HIGH RISK RECIDIVISM LEVEL 11-26-2019 1007

 TOM LEVEL HIGH SECURITY CLASSIFICATION HIGH 03-21-2016 0747

 TOM MED DY ST REG DUTY NO MEDICAL RESTR--REGULAR DUTY 05-07-2014 1203

 TOM PGM REVIEW SEP SEPTEMBER PROGRAM REVIEW 09-21-2020 1022

 TOM PSYCH TRMT CHG FAIL E CHALLENGE FAIL-EXPELLED 08-25-2017 1218

 TOM QUARTERS G03-050L HOUSE G/RANGE 03/BED 050L 06-14-2020 1059

 TOM RELIGION NATION NATION OF ISLAM 10-04-2004 1201

 

 G0017 WARNING : NOTIFICATIONS ARE REQUIRED PER P.S. 1490.06

 G0002 MORE PAGES TO FOLLOW . . . 
 TOMDA 535.03 * INMATE PROFILE * 06-15-2020 

 PAGE 002 OF 002 12:33:46 

 24449-056 REG 

 REGNO: 24449-056 FUNCTION: PRT DOB/AGE.:

 NAME.: LANDIS, CARLTON THEODORE R/S/ETH.: B/M/O WALSH: YES

 RSP..: TOM-THOMSON ADMIN USP MILEAGE.: 745 MILES

 PHONE: 815-259-1000 FAX: 815-259-0186 

 FACL CATEGORY - - - - - CURRENT ASSIGNMENT - - - - - - EFF DATE TIME

 TOM UNIT G-UNIT G UNIT MANAGER, BORDEN, B. 03-26-2020 1313

 TOM WAITNG LST A&O COMPLT INSTITUTIONAL A&O COMPLETE 12-02-2019 1009

 TOM WAITNG LST CIM COMPLT CIM PACKET COMPLETE 03-12-2020 1259

 TOM WAITNG LST FLESH MEAL W/ FLESH 02-05-2020 1100

 TOM WAITNG LST SMU LEV CH SMU LEV CHANGE EFFECTIVE DATE 09-26-2020 1413

 TOM WAITNG LST SMU RVW 90 SMU INMATE 90 DAY REVIEW 09-20-2020 1017

 TOM WAITNG LST SMU START SMU PROGRAM START DATE 03-26-2020 1413

 TOM WAITNG LST SMU 30 DAY SMU 30 DAY CONDITION REVIEW 06-25-2020 0832

 TOM WRK DETAIL SMU-UNASSG SMU UNASSIGNED 03-26-2020 1313

 

 G0017 WARNING : NOTIFICATIONS ARE REQUIRED PER P.S. 1490.06

 G0000 TRANSACTION SUCCESSFULLY COMPLETED 
UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF ILLINOIS

WESTERN DIVISION

DEFENDANTS LOCAL RULE 56.1 STATEMENT OF FACTS

EXHIBIT D

LANDIS INMATE ADMISSIONS AND RELEASE HISTORY

Respectfully submitted,

JOHN R.LAUSCH, Jr.

United States Attorney

By: s/ Monica V. Mallory 

MONICA V. MALLORY

Assistant United States Attorney

327 South Church Street

Rockford, Illinois 61101

(815) 987-4444

monica.mallory@usdoj.gov

CARLTON THEODORE LANDIS (24449-

056),

Plaintiff,

v.

WARDEN RIVERS, ASSOCIATE 

WARDEN DOERER, and CAPTAIN 

KIRBY,

Defendants.

)

)

)

)

)

)

)

)

)

)

)

)

No. 20 C 50168

Judge Pallmeyer
 TOMDA 531.01 * INMATE HISTORY * 07-01-2020 

 PAGE 001 * ADM-REL * 11:04:32 

 

 REG NO..: 24449-056 NAME....: LANDIS, CARLTON THEODORE

 CATEGORY: ARS FUNCTION: PRT FORMAT: 

 

 FCL ASSIGNMENT DESCRIPTION START DATE/TIME STOP DATE/TIME

 TOM A-DES DESIGNATED, AT ASSIGNED FACIL 03-26-2020 1313 CURRENT 

 TOM ADM CHANGE RELEASE FOR ADMISSION CHANGE 03-26-2020 1310 03-26-2020 1313

 TOM A-DES DESIGNATED, AT ASSIGNED FACIL 12-02-2019 1421 03-26-2020 1310

 TOM ADM CHANGE RELEASE FOR ADMISSION CHANGE 12-02-2019 1420 12-02-2019 1421

 TOM A-BOP HLD HOLDOVER FOR INST TO INST TRF 07-30-2019 1941 12-02-2019 1420

 3-D RELEASE RELEASED FROM IN-TRANSIT FACL 07-30-2019 2041 07-30-2019 2041

 3-D A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 07-30-2019 0713 07-30-2019 2041

 LEW TRANS SEG TRANSFER-SEGREGATION 07-30-2019 0713 12-02-2019 1421

 LEW A-DES DESIGNATED, AT ASSIGNED FACIL 12-29-2017 1011 07-30-2019 0713

 5-T RELEASE RELEASED FROM IN-TRANSIT FACL 12-29-2017 1011 12-29-2017 1011

 5-T A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 12-29-2017 0919 12-29-2017 1011

 ALP TRANSFER TRANSFER 12-29-2017 0919 12-29-2017 0919

 ALP A-DES DESIGNATED, AT ASSIGNED FACIL 05-01-2017 1531 12-29-2017 0919

 A01 RELEASE RELEASED FROM IN-TRANSIT FACL 05-01-2017 1531 05-01-2017 1531

 A01 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 05-01-2017 0830 05-01-2017 1531

 OKL HLD REMOVE HOLDOVER REMOVED 05-01-2017 0730 05-01-2017 0730

 OKL A-BOP HLD HOLDOVER FOR INST TO INST TRF 04-26-2017 1640 05-01-2017 0730

 7-V RELEASE RELEASED FROM IN-TRANSIT FACL 04-26-2017 1740 04-26-2017 1740

 7-V A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 04-26-2017 0525 04-26-2017 1740

 YAP TRANSFER TRANSFER 04-26-2017 0425 04-26-2017 0425

 YAP A-DES DESIGNATED, AT ASSIGNED FACIL 03-17-2016 1300 04-26-2017 0425

 A01 RELEASE RELEASED FROM IN-TRANSIT FACL 03-17-2016 1400 03-17-2016 1400

 A01 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 03-17-2016 0900 03-17-2016 1400

 OKL HLD REMOVE HOLDOVER REMOVED 03-17-2016 0800 03-17-2016 0800

 OKL A-BOP HLD HOLDOVER FOR INST TO INST TRF 03-08-2016 1530 03-17-2016 0800

 A01 RELEASE RELEASED FROM IN-TRANSIT FACL 03-08-2016 1630 03-08-2016 1630

 A01 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 03-08-2016 1255 03-08-2016 1630

 ATL HLD REMOVE HOLDOVER REMOVED 03-08-2016 1255 03-08-2016 1255

 ATL A-BOP HLD HOLDOVER FOR INST TO INST TRF 03-07-2016 1530 03-08-2016 1255

 B09 RELEASE RELEASED FROM IN-TRANSIT FACL 03-07-2016 1530 03-07-2016 1530

 B09 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 03-07-2016 0339 03-07-2016 1530

 PEM TRANSFER TRANSFER 03-07-2016 0339 03-07-2016 0339

 PEM A-DES DESIGNATED, AT ASSIGNED FACIL 04-29-2014 1551 03-07-2016 0339

 9-L RELEASE RELEASED FROM IN-TRANSIT FACL 04-29-2014 1551 04-29-2014 1551

 9-L A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 04-14-2014 1512 04-29-2014 1551

 DSC ADMIN REL ADMINISTRATIVE RELEASE 04-14-2014 1412 04-14-2014 1412

 DSC A-ADMIN ADMINISTRATIVE ADMISSION 04-14-2014 1407 04-14-2014 1412

 CRL GCT REL GOOD CONDUCT TIME RELEASE 10-18-2012 0714 04-14-2014 1407

 CRL A-DES DESIGNATED, AT ASSIGNED FACIL 06-19-2012 1614 10-18-2012 0714

 3-M RELEASE RELEASED FROM IN-TRANSIT FACL 06-19-2012 1614 06-19-2012 1614

 3-M A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 06-18-2012 2055 06-19-2012 1614

 

 G0002 MORE PAGES TO FOLLOW . . . 
 TOMDA 531.01 * INMATE HISTORY * 07-01-2020 

 PAGE 002 * ADM-REL * 11:04:32 

 

 REG NO..: 24449-056 NAME....: LANDIS, CARLTON THEODORE

 CATEGORY: ARS FUNCTION: PRT FORMAT: 

 

 FCL ASSIGNMENT DESCRIPTION START DATE/TIME STOP DATE/TIME

 MAR FURL TRANS FURL W/UNESCORTED TRF TO A CCC 06-18-2012 1955 06-18-2012 1955

 MAR A-DES DESIGNATED, AT ASSIGNED FACIL 08-15-2011 1647 06-18-2012 1955

 A02 RELEASE RELEASED FROM IN-TRANSIT FACL 08-15-2011 1747 08-15-2011 1747

 A02 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 08-15-2011 1030 08-15-2011 1747

 OKL HLD REMOVE HOLDOVER REMOVED 08-15-2011 0930 08-15-2011 0930

 OKL A-BOP HLD HOLDOVER FOR INST TO INST TRF 07-14-2011 1030 08-15-2011 0930

 B18 RELEASE RELEASED FROM IN-TRANSIT FACL 07-14-2011 1130 07-14-2011 1130

 B18 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 07-14-2011 0556 07-14-2011 1130

 LVN TRANSFER TRANSFER 07-14-2011 0456 07-14-2011 0456

 LVN A-DES DESIGNATED, AT ASSIGNED FACIL 11-08-2010 1148 07-14-2011 0456

 B17 RELEASE RELEASED FROM IN-TRANSIT FACL 11-08-2010 1248 11-08-2010 1248

 B17 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 11-08-2010 0555 11-08-2010 1248

 OKL HLD REMOVE HOLDOVER REMOVED 11-08-2010 0455 11-08-2010 0455

 OKL A-BOP HLD HOLDOVER FOR INST TO INST TRF 10-27-2010 1115 11-08-2010 0455

 B17 RELEASE RELEASED FROM IN-TRANSIT FACL 10-27-2010 1215 10-27-2010 1215

 B17 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 10-27-2010 0405 10-27-2010 1215

 POM TRANSFER TRANSFER 10-27-2010 0305 10-27-2010 0305

 POM A-DES DESIGNATED, AT ASSIGNED FACIL 10-26-2009 1415 10-27-2010 0305

 B17 RELEASE RELEASED FROM IN-TRANSIT FACL 10-26-2009 1515 10-26-2009 1515

 B17 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 10-26-2009 0535 10-26-2009 1515

 OKL HLD REMOVE HOLDOVER REMOVED 10-26-2009 0435 10-26-2009 0435

 OKL A-BOP HLD HOLDOVER FOR INST TO INST TRF 10-21-2009 1700 10-26-2009 0435

 A01 RELEASE RELEASED FROM IN-TRANSIT FACL 10-21-2009 1800 10-21-2009 1800

 A01 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 10-21-2009 1036 10-21-2009 1800

 ATL HLD REMOVE HOLDOVER REMOVED 10-21-2009 1036 10-21-2009 1036

 ATL A-BOP HLD HOLDOVER FOR INST TO INST TRF 10-15-2009 1855 10-21-2009 1036

 B03 RELEASE RELEASED FROM IN-TRANSIT FACL 10-15-2009 1855 10-15-2009 1855

 B03 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 10-15-2009 1250 10-15-2009 1855

 BEN TRANSFER TRANSFER 10-15-2009 1250 10-15-2009 1250

 BEN A-DES DESIGNATED, AT ASSIGNED FACIL 05-15-2008 1045 10-15-2009 1250

 B03 RELEASE RELEASED FROM IN-TRANSIT FACL 05-15-2008 1045 05-15-2008 1045

 B03 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 05-15-2008 0607 05-15-2008 1045

 ATL HLD REMOVE HOLDOVER REMOVED 05-15-2008 0607 05-15-2008 0607

 ATL A-DES DESIGNATED, AT ASSIGNED FACIL 06-19-2006 1707 05-15-2008 0607

 B09 RELEASE RELEASED FROM IN-TRANSIT FACL 06-19-2006 1707 06-19-2006 1707

 B09 A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 06-19-2006 0400 06-19-2006 1707

 PEM TRANSFER TRANSFER 06-19-2006 0400 06-19-2006 0400

 PEM A-DES DESIGNATED, AT ASSIGNED FACIL 12-16-2003 1642 06-19-2006 0400

 2-D RELEASE RELEASED FROM IN-TRANSIT FACL 12-16-2003 1642 12-16-2003 1642

 2-D A-ADMIT ADMITTED TO AN IN-TRANSIT FACL 12-02-2003 1109 12-16-2003 1642

 CRL ADMIN REL ADMINISTRATIVE RELEASE 12-02-2003 1109 12-02-2003 1109

 

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 REG NO..: 24449-056 NAME....: LANDIS, CARLTON THEODORE

 CATEGORY: ARS FUNCTION: PRT FORMAT: 

 

 FCL ASSIGNMENT DESCRIPTION START DATE/TIME STOP DATE/TIME

 CRL A-ADMIN ADMINISTRATIVE ADMISSION 12-02-2003 1100 12-02-2003 1109

 

 G0000 TRANSACTION SUCCESSFULLY COMPLETED