National Aeronautics and Space Administration

Logistics Management Newsletter

FROM THE LOGISTICS MANAGEMENT DIVISION

FY21 | ISSUE 2 MAY 2021

IN THIS ISSUE

Equipment Management Program Mail Management Program

Transportation Management Program Contact Us

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Welcome. This newsletter 

is brought to you by the 

Logistics Management 

Division (LMD). Its purpose 

is to keep you abreast 

of the latest business 

practices and to share 

information about ongoing 

logistics management 

initiatives and events. It also 

introduces interim policy 

letters, which shall be 

incorporated in forthcoming 

updates of NASA 

Procedural Directives and 

Procedural Requirements.

EQUIPMENT MANAGEMENT PROGRAM

Miguel A. Rodriguez, Program Manager

Unmanned Aircraft Systems at NASA

Property accountability remains at the forefront of importance within the 

Office of Strategic Infrastructure (OSI) and the Logistics Management 

Division. The property portfolio requires extensive management oversight 

due to the high visibility, reporting requirements, loss mitigation, compliance with Federal laws and regulations, and magnitude and value of NASA 

personal property. The various functional areas 

within LMD’s Personal Property Program continue to receive intense scrutiny due to the magnitude of sensitivity, export control regulations, 

information technology (IT) security requirements, 

and inventory management requirements of 

Government property.

Figure 1. Unmanned Aerial 

Vehicle (UAV).

LMD acknowledges its responsibility to establish 

and maintain appropriate policies and procedures 

that enable manageable control and accountability 

of NASA property. LMD continues to revise its policies, processes, and support of automated systems in pursuit of enhancements that improve the 
2 logistics management news

accountability of Agency personal 

property and resolve the challenges 

that Centers face in their efforts to 

exercise proper inventory management of Government property.

Figure 2. NASA UAV.

Unmanned Aircraft Systems (UASs), 

a subset of NASA’s equipment inventory, from the very small to the very 

large (see figures 1 through 4), have 

been an increasingly useful tool in 

research and operations in all fields 

of industry and Federal activities. 

NASA is no exception to the rapidly 

expanding utilization of UASs and 

has increased their use for research 

and operations at all Centers. 

In the past several years, program managers from the Logistics 

Management Division have been 

responding to an increasing number 

of questions and concerns specific 

to the accountability, parts management, and disposition of UAVs/

UASs. LMD program managers are 

aware of Center activities related to 

the acquisition of UASs (i.e., transfer 

from other Government agencies, 

purchase from commercial entities, 

or construction by NASA) that were 

not in full compliance with current 

control and accountability processes following their receipt at the 

Centers. For this reason, LMD conducted an assessment of the aforementioned in 2017. As a result of the 

assessment, potential systematic 

issues, or gaps, were identified in 

existing policies and procedures 

for the control and accountability 

of UAVs/UASs and related spare 

parts throughout their useful life until 

properly disposed of.

In parallel to the LMD assessment, 

the Office of Inspector General (OIG) 

released a report on the same topic: 

OIG Report A-16-018-00, “NASA’s 

Research Efforts and Management 

of Unmanned Aircraft Systems.” 

The OIG report questioned NASA’s 

oversight and internal controls for 

accountability of UASs. The OIG 

findings outlined numerous issues 

regarding the lack of due diligence 

for UAS inventory, safeguarding, 

and the reutilization of UASs. The 

OIG audit concluded:

NASA’s oversight of its own UAS 

assets needs improvement. Many 

aerial drone users are unaware 

of Agency policy requiring prior 

approval when acquiring UAS, 

which increases the Agency’s 

risk and at times has resulted in 

unnecessary expenditure of funds. 

In addition, information on UAS 

assets is not being entered in 

NASA’s property system—including acquisition cost—and therefore is not tracked as inventory. 

Furthermore, failure to include 

all aerial drones in the Agency’s 

property system renders them 

invisible and unavailable for use 

by other projects or Centers. 

Consequently, policy and procedural improvements are needed 

to control and mitigate associated 

safety and inventory control risks.

Figure 3. NASA UAV.

Figure 4. NASA UAV.

Much progress has been 

achieved in the last four years. 

Comprehensive corrective actions 

were implemented in the areas of 

Control and Accountability of UASs/

UAVs, supply and materials/spare 

parts management, and disposition 

procedures. For instance, there was 

an opportunity for OSI to review and 

heighten the current UAS/UAV definition for their proper control and 

accountability.

Since some UASs/UAVs are consumed in use, it was determined 

prudent to reconsider the blanket 

requirement that all UASs/UAVs be 

classified as sensitive by LMD policy 
logistics management newsl 

and therefore subject to control in 

the Property, Plant, and Equipment 

(PP&E) System. In addition, the 

paperwork requirements to document the cannibalization or frequent 

reconfiguration of UASs/UAVs was 

reviewed in an effort to reduce the 

burden on the stakeholder to document the cannibalization or change 

in configuration of a UAS/UAV in 

the research and development 

environment.

Many UASs/UAVs determined 

excess were properly disposed of in 

accordance with NP 4300.1. A clear 

item definition and description in 

the property records facilitated the 

Agency’s operation and management of UASs/UAVs without risk to 

faulty property control and accountability, taking into consideration 

the acquisition cost, size, whether 

used indoors or outdoors, fabrication, IT security, and export control 

regulations, among other considerations. These actions have enabled 

not only heightened proper control 

and accountability of UASs/UAVs, 

but also—in coordination with the 

Aircraft Management Division and 

Center Aircraft Chief Maintenance 

Officers—the ability to expeditiously 

respond to Executive Order (EO) 

13981 prompting NASA to identify 

specific types of UAVs/UASs.

EXECUTIVE ORDER 13981, “PROTECTING THE UNITED STATES FROM CERTAIN 

UNMANNED AIRCRAFT SYSTEMS” 

President Donald J. Trump, prior to leaving office, found that additional actions are necessary to ensure the security of 

Unmanned Aircraft Systems (UASs) owned, operated, and controlled by the Federal Government; to secure the integrity of 

American infrastructure, including America’s National Airspace System (NAS); to protect our law enforcement and warfighters; and to maintain and expand our domestic industrial base capabilities.

The complete narrative to EO 13981 can be accessed at https://www.govinfo.gov/content/pkg/FR-2021-01-22/pdf/2021-01646.

pdf. The following is an excerpt from subject EO:

Executive Order 13981 of January 18, 2021

Protecting the United States from Certain Unmanned Aircraft Systems 

By the authority vested in me as President by the 

Constitution and the laws of the United States of America,

I, DONALD J. TRUMP, President of the United States 

of America, find that additional actions are necessary 

to ensure the security of Unmanned Aircraft Systems 

(UAS) owned, operated, and controlled by the Federal 

Government; to secure the integrity of American infrastructure, including America’s National Airspace System 

(NAS); to protect our law enforcement and warfighters; 

and to maintain and expand our domestic industrial base 

capabilities.

Accordingly, I hereby order:

Section 1. Policy. UAS have tremendous potential to support public safety and national security missions and are 

increasingly being used by Federal, State, and local governments. UAS are used, for example, to assist law enforcement and support natural disaster relief efforts. Reliance 

on UAS and components manufactured by our adversaries, 

however, threatens our national and economic security.

United States Government operations involving UAS require 

accessing, collecting, and maintaining data, which could 

reveal sensitive information. The use of UAS and critical 

components manufactured and developed by foreign adversaries, or by persons under their control, may allow this 

sensitive information to be accessed by or transferred to 

foreign adversaries. Furthermore, the manufacturing of UAS 

involves combining several critical components, including 

advanced manufacturing techniques, artificial intelligence, 

microelectronic components, and multi-spectral sensors.
4 logistics management news

The Nation’s capability to produce UAS and certain critical 

UAS components domestically is critical for national defense 

and the security and strength of our defense industrial base.

It is the policy of the United States, therefore, to prevent 

the use of taxpayer dollars to procure UAS that present 

unacceptable risks and are manufactured by, or contain 

software or critical electronic components from, foreign 

adversaries, and to encourage the use of domestically 

produced UAS.

Sec. 2. Reviewing Federal Government Authority to 

Limit Government Procurement of Covered UAS. 

(a) The heads of all executive departments and agencies 

(agencies) shall review their respective authorities to determine whether, and to what extent consistent with applicable law, they could cease:

(i) directly procuring or indirectly procuring through a 

third party, such as a contractor, a covered UAS;

(ii) providing Federal financial assistance (e.g., through 

award of a grant) that may be used to procure a covered UAS;

(iii) entering into, or renewing, a contract, order, or other 

commitment for the procurement of a covered UAS; or

(iv) otherwise providing Federal funding for the procurement of a covered UAS.

Sec. 6. Definitions. For purposes of this order, the following definitions shall apply:

(a) The term ‘‘adversary country’’ means the Democratic 

People’s Republic of Korea, the Islamic Republic of Iran, 

the People’s Republic of China, the Russian Federation, or, 

as determined by the Secretary of Commerce, any other 

foreign nation, foreign area, or foreign non-government

entity engaging in long-term patterns or serious instances

of conduct significantly adverse to the national or economic 

security of the United States.

(b) The term ‘‘covered UAS’’ means any UAS that:

(i) is manufactured, in whole or in part, by an entity 

domiciled in an adversary country;

(ii) uses critical electronic components installed in flight 

controllers, ground control system processors, radios, 

digital transmission devices, cameras, or gimbals manufactured, in whole or in part, in an adversary country;

(iii) uses operating software (including cell phone or 

tablet applications, but not cell phone or tablet operating 

systems) developed, in whole or in part, by an entity 

domiciled in an adversary country;

(iv) uses network connectivity or data storage located 

outside the United States, or administered by any entity 

domiciled in an adversary country; or

(v) contains hardware and software components used 

for transmitting photographs, videos, location information, flight paths, or any other data collected by 

the UAS manufactured by an entity domiciled in an 

adversary country.

(c) The term ‘‘critical electronic component’’ means any 

electronic device that stores, manipulates, or transfers digital data. The term critical electronic component does not 

include, for example, passive electronics such as resistors, 

and non-data transmitting motors, batteries, and wiring

(f) The term ‘‘National Airspace System’’ (NAS) means the 

common network of United States airspace; air navigation 

facilities, equipment, and services; airports or landing 

areas; aeronautical charts, information, and services; 

related rules, regulations, and procedures; technical information; and manpower and material. The term also includes 

system components shared jointly by the Departments of 

Defense, Transportation, and Homeland Security.

(g) The term ‘‘Unmanned Aircraft Systems’’ (UAS) means 

any unmanned aircraft, and the associated elements that 

are required for the pilot or system operator to operate 

safely and efficiently in the NAS, including communication 

links, the components that control the unmanned aircraft, 

and all critical electronic components. The term UAS does 

not include any separate communication device, such as a 

cellular phone or tablet, designed to perform independently 

of a UAS system, which may be incorporated into the operation of a UAS.
logistics management newsl 

MAIL MANAGEMENT PROGRAM

Miguel A. Rodriguez, Program Manager

FedEx Mail and Freight Volume and Expenditures 

During the Pandemic 

Mail and Freight Processed by NASA Institutional 

Logistics

A recent business review with FedEx officials revealed 

the exceptional support that NASA mail and transportation managers, as well as NASA contractors, provide 

to Agency organizations despite the restrictions due 

to the pandemic. Strictly following safety protocols, 

these managers have provided and continue to deliver 

uninterrupted onsite services in order to meet mission 

requirements from organizations across the Agency. 

The pandemic caused NASA employees to telework, 

and FedEx is at most Centers the primary carrier selection to ship NASA property and supplies to households 

in support of telework agreements. Figures 5 through 8 

depict the volume of FedEx mail and freight pieces, and 

associated expenditures, processed by NASA during 

the pandemic from April 2020 through March 2021 

and provide a comparison to the previous 12 months, 

pre-pandemic, from April 2019 through March 2020. 

In figure 5, we notice that the volume of pieces processed through FedEx by institutional logistics suffered 

an overall annual 43.5 percent decline during the pandemic (April 2020 through March 2021) compared to 

the prior 12 months in 2019–20, before the pandemic. 

This decline in pieces processed by NASA for FedEx 

Express, Ground, and Freight services, or 42.5 percent, 55.1 percent, and 25 percent respectively, was 

expected as a result of the impending circumstances.

VOLUME (YEAR-OVER-YEAR)

Monthly Trend

APR ’19–MAR ’20 APR ’20–MAR ’21 PERCENT CHANGE

Express 21,043 12,100 –42.5%

Ground 1,801 808 –55.1%

Freight 20 15 –25.0%

TOTAL 22,864 12,923 –43.5%

Figure 5. Mail and freight volume processed by NASA Institutional 

Logistics.

EXPENDITURES (YEAR-OVER-YEAR)

Monthly Trend

APR ’19–MAR ’20 APR ’20–MAR ’21 PERCENT CHANGE

Express $ 776,710 $ 406,476 –47.7%

Ground 15,150 9,229 –39.1%

Freight 4,746 4,917 3.6%

TOTAL $ 796,606 $ 420,623 –47.2%

Figure 6. Mail and freight expenditures by NASA Institutional Logistics.

Equally important, less volume processed represents 

less expense associated with the services requested 

from FedEx. Figure 6 depicts a decline in expenditures 

if we compare the defined time ranges. From April 

2019 through March 2020, institutional logistics spent 
6 logistics management news

$796,606 for all types of FedEx delivery services. In 

contrast, the expenditures declined to $420,623—a 

47.2 percent decrease—for the same time range (April 

2020 through March 2021) during the pandemic.

Mail and Freight Processed by NASA Contractors

NASA contractors continued mail and freight services 

with no major interruptions to their operations. The 

volume and expenditures during the pandemic were 

generally stable, as they were before the pandemic. The 

trends are depicted in figures 7 and 8.

VOLUME (YEAR-OVER-YEAR)

Monthly Trend

APR ’19–MAR ’20 APR ’20–MAR ’21 PERCENT CHANGE

Express 21,721 16,313 –24.9%

Ground 12,343 14,391 16.6%

Freight 295 316 7.1%

TOTAL 34,359 31,020 –9.7%

Figure 7. Mail and freight volume processed by NASA contractors.

EXPENDITURES (YEAR-OVER-YEAR)

Monthly Trend

APR ’19–MAR ’20 APR ’20–MAR ’21 PERCENT CHANGE

Express $ 974,817 $ 747,199 –23.3%

Ground 111,627 129,227 15.8%

Freight 109,120 132,985 21.9%

TOTAL $ 1,195,564 $ 1,009,411 –15.6%

Figure 8. Mail and freight expenditure by NASA contractors.

The overall monthly average for pieces processed 

increased by 14.2 percent when comparing volume 

(number of pieces) processed in periods 2019–20 and 

2020–21. We also noticed that FedEx Express, Ground, 

and Freight delivery services increased in volume by 

8.1 percent, 22.1 percent, and 66.7 percent, respectively. The average annual percentage—all types of 

delivery services included—compared to the previous 

12 months for the same time range depicts a decrease 

of 9.7 percent during the pandemic. 

We also notice in figure 7 that the demand and processing of Express delivery services decreased by 

24.9 percent, while the demand and processing of 

Ground services increased by 16.6 percent, which is a 

good indicator that NASA organizations may be changing their behavior in selecting a lower-cost delivery 

service that leads to cost reductions for the Agency.

In figure 8, for NASA contractors, the average monthly 

expenditure in 2019–20 was $79,782 (pre-pandemic), 

whereas for the same time range in 2020–21, the 

monthly expenditure was $90,183 (during the pandemic), or an increase of 13.0 percent in monthly 

expenditures that include all types of FedEx services. 

We also notice in figure 8 a substantial 23.3 percent 

reduction in Express and 15.8 percent increase in 

Ground services that could be an indicator of better 

practices across the Agency in selecting lower-cost 

delivery services. The overall annual expenditure, including all FedEx services, decreased from 

$1,195,564 to $1,009,411, a 15.6 percent decrease, by 

NASA contractors during the pandemic.
logistics management newsl 

Prevent your Shipments from Being Caged or Held 

in Customs

The below information is provided courtesy of FedEx 

in order to illustrate common reasons for caged shipments and the actions mail and transportation managers can take in order to prevent related delays.

PROBLEM SOLUTION

Missing 

commercial 

invoice

You must include a complete commercial 

invoice for pre-clearance and clearance.

For assistance with proper preparation 

of the documents required for FedEx 

Express international shipments, consider 

the FedEx International Document Preparation value-added service. This is free 

of charge and is available to U.S.-based 

FedEx Express shippers.

Inaccuracy of 

commercial 

invoice or 

certificate 

of origin 

declaration

Commercial invoices and certificates of 

origin must contain (but are not limited to): 

• Sufficient descriptions.

• Product composition required.

• Manufacturer’s information or Manufacturer’s Identification (MID) code.

• Non-toxicity statement.

• Country of manufacture.

For more information on clearance 

paperwork, including commercial invoices, 

please go to https://www.fedex.com/

en-us/shipping/international/createdocuments.html#invoice.

Additional/

proper 

document 

required

Additional documentation is required for 

subjects such as (but not limited to):

• Anti-dumping duties.

• Duty-free declarations.

• Health permits.

• Preferential trade agreements.

• Special forms from the shipper.

For more information on required clearance documents, please click https://

www.fedex.com/GTM?cntry_code=us.

NASA’s Pegasus barge arrives at Kennedy Space Center in Florida.
8 logistics management news

TRANSPORTATION MANAGEMENT PROGRAM

Tim Currie, Program Manager

The General Services Administration (GSA) Will 

Retrofit NASA-Leased Vehicles with Telematics

The General Services Administration (GSA) recently 

informed the Transportation Program Manager that 

GSA had identified 53 electric vehicles (EVs) in NASA’s 

GSA Leased Fleet that are eligible to be retrofitted with 

telematics this fiscal year. GSA will order telematics 

devices for these vehicles, and the retrofit will be at no 

cost to NASA. GSA understands the benefits telematics provides for all vehicles, but especially for electrical 

vehicles. Telematics not only allows the capture of more 

accurate mileage data but also energy consumption 

data, which are difficult to obtain on EVs. Getting these 

devices installed before the end of FY21 also ensures 

that other required reporting data will be captured 

for FY22.

GSA will cover the cost of the telematics installation on these vehicles, and they will do that so they 

can begin to realize the benefits of collecting better 

data as soon as possible. Automated mileage reporting is included in your GSA Fleet monthly rate at no 

additional cost, and GSA Fleet will also be providing 

NASA with year-end reports each October to include 

the Agency’s energy consumption for each EV. Affected 

agencies may access additional data and geolocation 

(GPS) services by purchasing an optional service subscription. If enrolled, the cost of this add-on subscription is $13 per vehicle, per month, and it will be a new 

line item on the NASA GSA Fleet leasing invoice. GSA 

will not have access to any GPS tracking services/data 

with the standard, basic service or the add-on service 

subscription.

LMD will validate and provide EV information to GSA, 

including accurate mailing addresses and Points of 

Contact (POC) for each vehicle. GSA will order the 

telematics devices, and Geotab will be scheduling 

onsite installations with the Center POCs.

If you want to learn more about GSA Fleet’s Telematics 

Program, please visit the GSA Fleet’s Telematics 

website at https://www.gsa.gov/buying-selling/

products-services/transportation-logistics-services/

fleet-management/vehicle-leasing/telematics. 

The website outlines more information on the services, frequently asked questions, and other 

supporting materials. 

What is telematics?

Telematics is a field of information technology that 

combines telecommunications and informatics to send, 

receive, and store data connected with fleet vehicles. 

The data generated from telematics can assist fleet 

managers to best manage their fleets. This in turn can 

provide cost savings in areas such as maintenance, 

driver behavior, reporting, fuel use, and idling, as well as 

inventory optimization.

Telematics empowers the Federal Government 

to maximize efficiency within fleet management. 

Executive Order 13834 Implementation Instructions

(available at https://www.sustainability.gov/pdfs/

eo13834_instructions.pdf) highlight using telematics in 

the Federal Government. Whether you purchase your 

vehicles or lease through GSA Fleet, there is a telematics solution for you.

How does telematics work?

At its core, a telematics system includes a vehicletracking device installed in a vehicle that allows the sending, receiving, and storing of telemetry data. It connects 

via the vehicle’s own onboard diagnostics (ODBII) or 

CAN-BUS port with a SIM card, and an onboard modem 

enables communication through a wireless network.

The device collects GPS data as well as an array of 

other vehicle-specific data and transmits them via 

GPRS (General Packet Radio Service), 4G mobile 

data, and cellular network or satellite communication 

to a centralized server. The server interprets the data 

and enables them to be displayed for end users via 
logistics management newsl 

secure websites and apps optimized for smartphones 

and tablets.

The telematics data captured can include location, 

speed, idling time, harsh acceleration or braking, fuel 

consumption, vehicle faults, and more. When analyzed 

for particular events and patterns, this information can 

provide in-depth insights across an entire fleet.

Figure 9. Telematics. (Source: https://www.verizonconnect.com/resources/article/what-is-telematics/)

The telematics data captured can 

include location, speed, idling time, 

harsh acceleration or braking, fuel 

consumption, vehicle faults, and more. 

When analyzed for particular events and 

patterns, this information can provide 

in-depth insights across an entire fleet.

What are the benefits of telematics in fleet 

management?

Telematics technology can help fleets achieve operational improvements in key areas:

Decreased fuel costs: Telematics can help identify 

areas of waste, such as vehicle idling or fuel slippage, and allow fleet managers to address them 

promptly, which positively impacts fuel efficiency and 

the bottom line. It also can help management plan 

the most efficient route for each driver to reduce 

unnecessary mileage.

Improved safety: Continuous feedback regarding driving style and driving behavior lets fleet managers coach 

drivers and reduce unwanted driving habits such as 

speeding or harsh braking. Improvements can be made 

based on actionable, data-based reports that highlight 

driver performance and support new safety targets.

Elevated productivity: With near-real-time GPS 

system data, drivers can help avoid traffic delays and 

plan for inclement weather. Back office managers can 

quickly and easily assign any new or additional site visits to the nearest vehicle and instruct them on the most 

efficient route to get there.

Better payroll management: By tracking the precise time a vehicle starts at the beginning of the day 

to the moment it shuts down, fleet managers have an 

accurate, automated record of how long an employee 

worked. This helps business owners verify that employees are paid accurately for the hours they work while 

eliminating unnecessary time spent manually matching 

up timesheets to job tickets.
10 logistics management news

Other Frequently Asked Questions 

Why is it important for all electric vehicles to be retrofitted 

with telematics?

Agencies are required to report motor vehicle fleet data 

annually through the Federal Automotive Statistical Tool 

(FAST). Reporting mileage data for electric vehicles 

(EVs) has been difficult since there is no way to capture 

data “at the pump” as we do with gasoline-powered 

vehicles. Once electric vehicles are retrofitted with 

telematics devices, agencies will be able to utilize 

the Geotab reporting tools to track mileage and 

electricity-consumption data. GSA would send a report 

annually to agencies to allow them to better meet FAST 

reporting requirements on their EVs.

Additionally, retrofitting electric vehicles with telematics 

will benefit both GSA Fleet and its customers. As we 

get more mileage and maintenance data on electric 

vehicles, monthly and mileage rates will be informed by 

these data as well.

What are the roles and responsibilities of each 

stakeholder?

Customers: Respond with confirmation of the selected 

vehicles and locations. Provide accurate information 

for mailing addresses and site-specific POCs. Receive/

store shipments of telematics devices. Identify vehicles 

and corresponding devices available for installations 

during installation dates/times scheduled. Provide 

details on any process required to access a facility/site/

campus/base, and ensure that installers can get onsite. 

Contact the Innovation Branch (fleetsolutions@gsa.

gov) if expanded service subscription is desired.

GSA Fleet Service Representatives (FSRs): Educate 

customers on the importance of the FY21 Telematics 

Retrofit Initiatives and forthcoming automated mileage reporting (estimated implementation: early 

June) where devices are installed. Inform the 

Innovation Branch team of any onsite difficulties 

or considerations that are discovered. Direct 

customers seeking more advanced information 

on the subscription service to the Innovation 

Branch team.

GSA Fleet Innovation Branch: Verify final order count 

for each site. Ensure that the order form is as accurate 

as possible to prevent delayed shipments. Place orders 

for devices and installations. Provide database information and grouping structure to Geotab for any activated 

customer subscriptions.

GSA Fleet’s Telematics Provider (Geotab): Provide 

harness-type identification for final order count. Ensure 

that agencies that opt into the expanded service option 

are onboarded and trained within an acceptable length 

of time. Coordinate professional installations with the 

customer-provided POCs at each location (to include 

the completion of any special/onsite requirements 

before installation dates), and ensure that installers 

show up on time to appointments. Complete installations in accordance with the Original Equipment 

Manufacturer’s (OEM’s) guidance and provide installation documentation to log completed installations.

Are there any telematics requirements from the new 

administration that I should be aware of?

The new administration’s executive order (EO) 

“Protecting Public Health and the Environment and 

Restoring Science To Tackle the Climate Crisis” emphasizes the electrification of the Federal fleet. Of commercial technologies currently available, telematics 

represents the best tool to capture EV/Plug-in Hybrid 

Electric Vehicle (PHEV) kilowatt-hour energy consumption (a FAST reporting requirement) and associated 

charging patterns. Telematics is a vital resource to 

make more informed decisions with regard to Electric 

Vehicle Supply Equipment (EVSE) deployments—both 

current and planned.
logistics management newsl e

Will installations take place one 

location at a time? Or can installations 

be run at multiple locations 

concurrently?

Installations will take place at multiple locations simultaneously across 

the country. Designated Geotab 

Project Managers (PMs) will work 

with the Agency POCs identified to 

schedule installation dates that work 

for both parties as well as special 

onsite access requirements. The 

number of installers sent to any one 

location will depend on the number 

of vehicles targeted for installation—more individuals will be sent to 

locations with higher concentrations 

of targeted vehicles to complete 

installations as quickly as possible.

Why do devices need to be shipped to 

the identified locations ahead of time?

Due to accountability and contractual concerns, it is a requirement to 

have devices delivered to locations 

ahead of their scheduled installation 

and made easily accessible to the 

professional installers once they 

are onsite.

Once shipments are received, what 

happens next?

Please maintain possession of these 

devices in a secure location. You will 

be contacted by one of Geotab’s 

Project Managers to schedule 

times and dates that work best for 

your location.

What is expected of my organization 

during the confirmed dates/times of 

the installations?

The telematics hardware shipped 

to each location should be stored 

in a secure location prior to the 

installation date(s) to ensure integrity of the devices as well as avoid 

any delays during installation. While 

we understand that vehicles are 

mission-critical, the agreed-upon 

vehicles must be available on the 

installation day(s), with the corresponding telematics hardware also 

present, and easily accessible by 

the installers. Local Center POCs 

must give at least a 24-hour notice 

to their Geotab Project Manager 

if changes are required to avoid 

no-shows as much as possible.

Do the professional installers follow 

COVID protocols and related state/

local requirements?

Yes. All installers are instructed 

to follow Federal, state, and local 

guidelines when performing installations. Installations are typically 

performed outside as well.

How many installations can be 

completed in one day? One week?

While it is difficult to give a precise 

number of installations within a day 

or a week, various factors such 

as ensuring that vehicles are prestaged, keys are easily accessible, 

and the correct harness type is 

available at the time of installation 

will ensure that installations will be 

completed within the expected timeframes (approximately 15–25 minutes per vehicle to complete). It is not 

uncommon for more than 20 installations per installer per day to be 

completed, provided that the proper 

arrangements are made with all 

hardware present and vehicles made 

available with minimized downtime.

What is included in the $13/

vehicle/month expanded service 

subscription?

Some of the main elements available on a subscription include 

the following:

¡ A customizable (organizationspecific) telematics management 

portal/database.

¡ Dedicated training, onboarding, 

and technical support.

¡ GPS tracking capabilities, which 

can be managed and turned on 

and off on a vehicle-by-vehicle 

basis. (GSA Fleet does not have 

access to any GPS tracking 

services/data with the standard, 

basic service [provided at no 

additional cost] or the additional 

service subscription, if agencies 

elect to purchase that service.)

¡ Accident reconstruction.

¡ Advanced reporting.

¡ Driver coaching/management.

¡ Application Programming 

Interface (API) integration.

¡ Custom mapping and 

geofencing.

¡ Ancillary service expandability.

¡ Engine data reporting.
CONTACT US

Your involvement, understanding, and feedback are essential to making the Logistics 

Management Program a success. Please send us your questions or stories to share by 

calling or e-mailing:

Olivette M. Hooks

Director, Logistics 

Management Division

Office: 202-358-0721

olivette.hooks@nasa.gov

https://ld.hq.nasa.gov

Vincent E. Cappello

Deputy Director, Logistics 

Management Division

vincent.e.cappello@nasa.gov

Wayne A. Cragwell

Logistics Management Institute 

(LMI) Program Support

Office: 202-358-4612

wayne.a.cragwell@nasa.gov

Timothy A. Currie

Transportation 

Management Program

Office: 202-358-1219

timothy.a.currie@nasa.gov

https://ld.hq.nasa.gov/ato.html

Ann Cuyler

Contract Property 

Management Program

Office: 202-358-1524

ann.cuyler@nasa.gov 

https://ld.hq.nasa.gov/cpm.html

Peral R. Hill (Acting)

Life Cycle Logistics Support 

and Supply Chain 

Management Program

Office: 202-358-0491

peral.r.hill@nasa.gov

https://ld.hq.nasa.gov/life-cycle.html

Peral R. Hill

Supply and Materials 

Management Program

Office: 202-358-0491

peral.r.hill@nasa.gov

https://ld.hq.nasa.gov/supmgt.html

Marjorie C. Jackson

Logistics Compensating Controls 

Reviews (CCR) Program

Office: 202-358-2464

marjorie.c.jackson@nasa.gov

Jerome G. Phillips

Logistics Management Institute 

(LMI) Program Support

Office: 202-358-3653

jerome.phillips@nasa.gov

Miguel A. Rodriguez

NASA Equipment and Mail 

Management Programs

Office: 202-358-1065

miguel.a.rodriguez-1@nasa.gov

https://ld.hq.nasa.gov/equipmgt.html

Robert S. Sherouse

Artifact Identification and 

Disposition Program,

Library Management Program

Office: 202-358-0746

robert.sherouse@nasa.gov

Sharrief Wilson

Property Disposal 

Management Program

Office: 202-358-0875

sharrief.wilson@nasa.gov

https://ld.hq.nasa.gov/prodis.html

Vacant

Administrative Assistant

National Aeronautics and Space Administration

The Logistics Management Division

NASA Headquarters

300 E Street SW

Washington, DC 20546

www.nasa.gov