[Federal Register Volume 79, Number 202 (Monday, October 20, 2014)]
[Notices]
[Pages 62601-62602]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-24767]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2014-0038]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice AAFES 0408.14, entitled ``Tuition Assistance Case 
Files'' in its existing inventory of records systems subject to the 
Privacy Act of 1974, as amended. This system is used to maintain 
information on participants in the tuition assistance program.

DATES: Comments will be accepted on or before November 19, 2014. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    <bullet> Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
    <bullet> Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA

[[Page 62602]]

22325-3905 or by calling (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a(r)), as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or 
from the Defense Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/. The proposed systems reports, as required by 5 
U.S.C. 552a(r) of the Privacy Act, as amended, were submitted on 
October 6, 2014, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: October 14, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 0408.14

System name:
    Tuition Assistance Case Files (August 9, 1996, 61 FR 41572).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Participant's name, current 
address, telephone number; application, academic transcripts, 
curricula, grade reports, request for disbursement, and Exchange 
approval/disapproval documents.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 215-
1, The Administration of Morale, Welfare, and Recreation Activities and 
Non-appropriated Fund Instrumentalities; and Army Regulation 215-8/AFI 
34-211(I), Army & Air Force Exchange Service Operations.''
* * * * *

Retrievability:
    Delete entry and replace with ``Participant's name.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible only to authorized personnel. Access to 
records is limited to person(s) with an official ``need to know'' who 
are responsible for servicing the record in performance of their 
official duties. Persons are properly screened and cleared for 
access.''

Retention and disposal:
    Delete entry and replace with ``Records are cut-off at the close of 
the fiscal year in which the course is completed, or two years after 
the date of the last action if the completion date is not known. 
Destroy by shredding two years after the cut-off.''

System manager(s) and address:
    Delete entry and replace with ``Director/Chief Executive Officer, 
Army and Air Force Exchange Service, 3911 South Walton Walker Blvd., 
Dallas, TX 75236-1598.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director/Chief Executive Officer, Army 
and Air Force Exchange Service, 3911 South Walton Walker Blvd., Dallas, 
TX 75236-1598.
    Requests should contain the individual's full name, current 
address, telephone number, details concerning application for tuition 
assistance, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director/Chief Executive Officer, Army and Air 
Force Exchange Service, 3911 South Walton Walker Blvd., Dallas, TX 
75236-1598.
    Requests should contain the individual's full name, current 
address, telephone number, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''
* * * * *
[FR Doc. 2014-24767 Filed 10-17-14; 8:45 am]
BILLING CODE 5001-06-P