62658 Federal Register / Vol. 79, No. 202 / Monday, October 20, 2014 / Notices 

2http://portal.hud.gov/hudportal/documents/

huddoc?id=append1.pdf 

by the Federal Government to ascertain 

if the applicant is delinquent in paying 

a debt owed to or insured by the 

Government. 

2. To the Federal Bureau of 

investigations (FBI) for investigation of 

possible fraud revealed in the 

underwriting, insuring or monitoring 

process. 

3. To the Department of Justice for 

prosecutions of fraud revealed in 

underwriting, insuring or monitoring 

process. 

4. To the General Accounting Office 

(GAO) for audit purposes. 

5. To Financial institutions, computer 

software companies and other federal 

agencies (including the Federal Reserve) 

for automated underwriting, credit 

scoring and other risk management 

evaluation studies. 

6. To other federal agencies (including 

the Federal Reserve) for purposes of 

statistical research not involving 

personally identifiable information, to 

evaluate program effectiveness in 

meeting the Department of Housing and 

Urban Development (HUD) FHA’s 

mission, and to inform policy makers on 

changes to effect program 

improvements. 

7. To the HUD Office of Policy 

Development and Research (PD&R) and 

its researchers for mortgage credit 

evaluations and statistical analysis. 

8. To contractors, grantees, experts, 

consultants, and the agents of thereof, 

and others performing or working on a 

contract, service, grant, cooperative 

agreement with HUD, when necessary to 

accomplish an agency function related 

to these system of records, limited to 

only those data elements considered 

relevant to accomplishing an agency 

function. Individuals provided 

information under this routine use is 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to HUD 

officers and employees. 

9. To contractors, experts, consultants 

with whom HUD has a contract, service 

agreement or other assignment of the 

Department, when necessary to utilize 

relevant data for purposes of testing new 

technology and systems designed to 

enhance program operations and 

performance. 

See also on HUD’s privacy Web site, 

Appendix 1 2 for discretionary routine 

uses that may in certain cases be 

applicable to CHUMS and LAMS. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored on magnetic disc/ 

drum. There are no paper records 

maintained by this system. 

RETRIEVABILITY: 

Records are retrieved by case number, 

name, Social Security Number or other 

identification number. 

SAFEGUARDS: 

Electronic records are maintained in 

secured areas, and access is limited to 

authorized personnel. No paper records 

are maintained that require 

safeguarding. 

RETENTION AND DISPOSAL: 

Data is retained online for 13 months 

after the date of endorsement, or 13–18 

months for non-endorsed cases, and 

then archived. The archived data can be 

retrieved upon request. In archive data, 

CHUMS and LAMS retain case data 

indefinitely. The Records Retention 

Schedule for CHUMS/F17 and LAMS/

292 are listed in the HUD Records 

Disposition Schedules Handbook 

(2225.6) Appendix A—Single Family 

Home Mortgage Insurance Program 

Records. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Single Family 

Program Development, Department of 

Housing and Urban Development, 451 

Seventh Street SW., Washington, DC 

20410. 

NOTIFICATION AND RECORD ACCESS

PROCEDURES: 

For information, assistance, or 

inquiries about the existence of records, 

contact the Chief Privacy Officer, 

Department of Housing and Urban 

Development, 451 Seventh Street SW., 

Room 4156, Washington, DC 20410 

(Attention: Capitol View Building, 4th 

Floor), telephone number: (202) 402– 

8073. Verification of your identity must 

include original signature and be 

notarized. Written request must include 

the full name, Social Security Number, 

date of birth, current address, and 

telephone number of the individual 

making the request. 

CONTESTING RECORD PROCEDURES: 

The Department’s rules for contesting 

contents of records and appealing initial 

denials appear in 24 CFR part 16. 

Additional assistance may be obtained 

by contacting: U.S. Department of 

Housing and Urban Development, Chief 

Privacy Officer, 451 Seventh Street SW., 

Washington, DC 20410 (Attention: 

Capitol View Building, 4th Floor), 

telephone number: (202) 402–8073 or 

the HUD Departmental Privacy Appeals 

Officers, Office of General Counsel, 

Department of Housing and Urban 

Development, 451 Seventh Street SW., 

Washington DC 20410. 

RECORD SOURCE CATEGORIES: 

Mortgagors, appraisers, inspectors, 

builders, mortgagee staff appraisers, 

mortgagee staff underwriters, and HUD 

employees are the sources of data stored 

in the systems. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None. 

[FR Doc. 2014–24861 Filed 10–17–14; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–5763–N–12] 

Implementation of the Privacy Act of 

1974, as Amended; Modification to, 

Deletion of, and Creation of New 

System of Records—HUD Enforcement 

Management System (HEMS) 

AGENCY: Office of the Chief Information 

Officer, Housing and Urban 

Development. 

ACTION: Notice publication. 

SUMMARY: Pursuant to the Privacy Act of 

1974 (U.S.C. 552a (e)(4)), as amended, 

and Office of Management and Budget 

(OMB), Circular No. A–130, notice is 

hereby given that the Department of 

Housing and Urban Development 

(HUD), Office of General Counsel’s 

Departmental Enforcement Center 

(OGC/DEC) and the Office of Fair 

Housing and Equal Opportunity (FHEO) 

propose to delete the following systems 

of records and create a new system of 

records: the HUD Enforcement 

Management System (HEMS). HEMS is 

part of the Department’s efforts to 

streamline, consolidate, and automate 

the Department’s enforcement business 

processes. HEMS will replace three 

legacy HUD enforcement systems: (1) 

Title Eight Paperless Online Tracking 

System (FR–5386–N–04) which tracks 

and manages housing discrimination 

complaints for Fair Housing and Equal 

Opportunity, (2) Compliance Case 

Tracking System (HUD/EC–01) with 

tracks and manages HUD’s suspensions 

and debarements for HUD’s 

Enforcement Center, and (3) 

Departmental Tracking System (HUD/

EC–02) which tracks and manages 

timely processing and closure of 

physical, financial, and non-filer cases 

for HUD’s Enforcement Center. The 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 202 / Monday, October 20, 2014 / Notices 62659 

HEMS system will deliver operational 

efficiencies currently unavailable by 

existing enforcement technology. 

Implementation of the new system 

enables collaboration across multiple 

HUD enforcement offices through a 

shared database. The existing scope, 

objectives, and business processes in 

place for the above mentioned programs 

remain unchanged. A more detailed 

description of the present system is 

contained in the notice purpose section. 

Furthermore, this notice supersedes 

system of records notices published in 

the Federal Register for the above 

notices being replaced by HEMS. 

DATES: Effective Date: The proposed 

modification will be effective 

immediately with the exception to the 

newly created system and routine uses, 

which will become effective without 

further notice on November 19, 2014 

unless comments are received that 

would result in a contrary 

determination. 

Comments Due Date: November 19, 

2014. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this notice to the Rules Docket Clerk, 

Office of the General Counsel, 

Department of Housing and Urban 

Development, 451 Seventh Street SW., 

Room 10276, Washington, DC 20410– 

0500. Communication should refer to 

the above docket number and title. A 

copy of each communication submitted 

will be available for public inspection 

and copying between 8:00 a.m. and 5:00 

p.m. weekdays at the above address. 

FOR FURTHER INFORMATION CONTACT: 

Donna Robinson-Staton, Chief Privacy 

Officer, 451 Seventh Street SW., 

Washington, DC 20410 (Attention: 

Capitol View Building, 4th Floor), 

telephone number: (202) 402–8073. [The 

above telephone number is not a toll 

free number.] A telecommunications 

device for hearing- and speech-impaired 

persons (TTY) is available by calling the 

Federal Information Relay Service’s tollfree telephone number (800) 877–8339. 

SUPPLEMENTARY INFORMATION: This 

system of records is maintained by 

HUD’s Office of General Counsel and 

the Office of Fair Housing and Equal 

Opportunity. The system includes 

personally identifiable information 

provided to HUD that is retrieved from 

the system of records by a name or 

unique identifier. The system 

encompasses programs and services of 

the Department’s data collection and 

management practices. Publication of 

this notice allows HUD to satisfy its 

reporting requirement and keep an upto-date accounting of its system of 

records publications. The new system 

proposal will incorporate Federal 

privacy requirements, and HUD policy 

requirements. The Privacy Act provides 

certain safeguards for individuals 

against invasions of personal privacy by 

requiring Federal agencies to protect 

records contained in an agency system 

of records from unauthorized 

disclosure, by ensuring that information 

is current and collected only for its 

intended use, and by providing 

adequate safeguards to prevent misuse 

of such information. Additionally, this 

notice demonstrates the Department’s 

focus on industry best practices in 

protecting the personal privacy of the 

individuals covered by this system 

notification. 

This notice states the name and 

location of the record system, the 

authority for and manner of its 

operations, the categories of individuals 

that it covers, the type of records that it 

contains, the sources of the information 

for those records, the routine uses made 

of the records and the types of 

exemptions in place for the records. In 

addition, the notice includes the 

business addresses of the HUD officials 

who will inform interested persons of 

the procedures whereby they may gain 

access to and/or request amendments to 

records pertaining to them. 

This publication does meet the 

threshold requirements for filing a 

report to the Office of Management and 

Budget (OMB), the Senate Committee on 

Homeland Security and Governmental 

Affairs, and the House Committee on 

Government Reform as instructed by 

Paragraph 4c of Appendix 1 to OMB 

Circular No. A–130, ‘‘Federal Agencies 

Responsibilities for Maintaining 

Records About Individuals,’’ July 25, 

1994 (59 FR 37914). 

Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 

U.S.C. 3535(d). 

Dated: October 3, 2014. 

Rafael C. Diaz, 

Chief Information Officer. 

SYSTEM OF RECORDS NO.: 

OGC/EGID.01 

SYSTEM NAME: 

HUD Enforcement Management 

System (HEMS), V05. 

SYSTEM LOCATION: 

Electronic Records reside on HUD 

Network servers at 2020 Union Carbide 

Drive South Charleston West Virginia 

25303–2734. The Paper Records are 

located at the office where the 

investigation originated and may also be 

transferred to associated area and/or 

Regional Offices, or the Headquarters 

Office. Housing and Discrimination 

Complaint Case Management Record 

locations: In addition to HUD’s 

headquarters building located at 451 

Seventh Street SW., Washington, DC 

20410, HUD also operates Regional and 

Field Office locations where Privacy Act 

records may in some cases be 

maintained or accessed, including: 

Baltimore, MD; Boston, MA; Pittsburgh, 

PA; Hartford, CT; Richmond, VA; New 

York, NY; Newark, NJ; Atlanta, GA; 

Buffalo, NY; San Juan, Puerto Rico; 

Philadelphia, PA; Louisville, KY; 

Miami, FL; Birmingham, AL; Knoxville, 

TN; Greensboro, SC; Chicago, IL; 

Columbus, OH; Detroit, MI; 

Minneapolis, MN; Milwaukee, WI; 

Indianapolis, IN; Cleveland, OH; 

Jackson, MS; Jacksonville, FL; 

Albuquerque, NM; Little Rock, AR; 

Houston, TX; Kansas City, KS; St. Louis, 

MO; Omaha, NE; Denver, CO; Fort 

Worth, TX; New Orleans, LA; Oklahoma 

City, OK; Honolulu, HI; Seattle, WA; 

San Francisco, CA; Los Angeles, CA; 

Portland, OR; Anchorage, AK. Debarred, 

Suspended, or Excluded Enforcement 

Case Management Record Locations: In 

addition to HUD’s headquarters 

buildings located at 451 7th Street SW., 

Washington, DC 20410 and 1250 

Maryland Avenue SW., Washington, DC 

20024, HUD also operates Regional and 

Field Offices locations where Privacy 

Act records may in some cases be 

maintained or accessed, including: 

Atlanta, GA; Chicago, IL; Ft. Worth, TX; 

Los Angeles, CA; and New York, NY. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of Individuals covered by 

this system of records include: 

Housing and Discrimination 

Complaint Case Management Records: 

Categories of Individuals include: all 

persons filing a housing discrimination 

complaint (known as Complainants) and 

their representatives; all persons and/or 

organizations identified by 

Complainants as having committed 

housing discrimination (known as 

Respondents) and their representatives; 

all those investigating and reviewing the 

housing discrimination complaint. 

Debarred, Suspended, or Excluded 

Enforcement Case Management Records: 

Categories of Individuals include any 

individual, corporation, partnership, 

association, unit of government or legal 

entity, however organized when 

proposed for debarment; or the person 

is debarred, suspended, or voluntarily 

excluded, or excluded by a Limited 

Denial of Participation (LDP) action; 

Any program participant who is a direct 

or indirect recipient of HUD funds and 

who is subject to enforcement action 

due to fraud, waste, abuse and 

mismanagement of HUD funds. 


tkelley on DSK3SPTVN1PROD with NOTICES
62660 Federal Register / Vol. 79, No. 202 / Monday, October 20, 2014 / Notices 

Individuals would include: Mortgagors, 

mortgagees, partners, partnerships, 

associations, trustees, boards, board 

members, managers, developers, 

sponsors, builders, administrators, 

executives, tenants, employees, health 

care providers, vendors, consultants, 

bidders, brokers, appraisers, borrowers, 

sellers, contractors, corporations 

(include non-profits), attorneys, 

underwriters, inspectors, grant 

recipients, accountants, real estate and 

closing agents, companies, and units of 

government (however organized). 

Examples of individuals or entities 

(proposed for debarment, debarred, 

suspended, or voluntarily excluded): 

participants who are direct or indirect 

recipients of HUD funds; and those who 

represent entities such as contractors or 

corporations who are participants in 

HUD FHA assisted or sponsored 

programs including mortgage insurance 

programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records covered by this 

system of records include: 

Housing and Discrimination 

Complaint Case Management Records: 

Categories of records in the system 

include: Personal information that will 

be maintained in HEMS, including: 

Name of Complainant, Respondent, 

Respondent Organization, Witnesses, 

and Complainant’s or Respondent’s 

Representative (if applicable); Home 

and work address of Complainant, 

Respondent Organization, and 

Representative; Contact number for 

Complainant, Respondent/Respondent 

Organization, Witnesses, and 

Representative; Personal information of 

the Complainant, other aggrieved parties 

information, the Respondent, and/or 

witnesses based on the issues and basis 

of what is alleged in the complaint 

cases. Also included is race, national 

origin, disability (mental/physical); 

family status (pregnancy, families with 

children under 18); religion types of 

personal information, documents that 

may be maintained and found in HEMS; 

Letters from physicians/medical records 

(in disability-based/reasonable 

accommodation claims); Rental lease 

agreements; Financial and loan 

information (in fair lending cases); 

Name, age/date of birth of minor 

children, and number of dependents (in 

family status cases, which includes 

families with children under the age of 

18); 

Debarred, Suspended, or Excluded 

Enforcement Case Management Records: 

Categories of Records in the system 

include: Name, address, title, job 

classification; identifying numbers such 

as social security number, tax 

identification number, project, and 

program identification numbers, and 

violations; sanctions including 

debarments, suspensions, Limited 

Denial of Participation (LDP), 

indictments, judgments, convictions, 

civil money penalties, reprimands, 

fines, settlement agreements, 

foreclosures, removal of program 

participants, takeovers, receiverships, 

2530 denials, revocation of designation, 

grant and subsidy sanctions; and all 

enforcement actions taken by or on 

behalf of the Department. 

Also included system are crossreferences documentation when more 

than one name is involved in a single 

action; the type of action; the cause of 

the action; the scope of the action; any 

termination date for each listed action; 

and the agency name and telephone 

number of the agency point of contact 

for the action. The system also contains 

records of referrals for administrative 

sanction action where action is pending 

or where no action was taken. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title VIII of the Civil Rights Act of 

1968, as amended by the Fair Housing 

Act of 1988 (42 U.S.C. 3601 et seq.); 

Title VI of the Civil Rights Act of 1964 

(42 U.S.C. §§ 2000d2000d–7); Section 

504 of the Rehabilitation Act of 1973 (29 

U.S.C. 791 et seq.); Section 109 of Title 

I of the Housing and Community 

Development Act of 1974 (42 U.S.C. 

5301–5321); Title II of the American 

Disabilities Act of 1990 (42 U.S.C. 12101 

et seq.); Age Discrimination Act of 1975 

(42 U.S.C. 6101–107); Title IX of the 

Education Amendments Act of 1972 (20 

U.S.C. 1681–1688), and the 

Architectural Barriers Act of 1968 (42 

U.S.C. 4151 et seq.); Title 2, Code of 

Federal Regulations (CFR), Parts 180 

and 2424; Title 31 U.S.C. 6101; Title 41 

U.S.C.; Title 42 U.S.C. 3533 and 3535; 

and Executive Orders 12549 and 12689. 

PURPOSE(S): 

HEMS is the system that maintains 

case file data when further investigation 

is warranted, under a filed housing 

discrimination complaint. This is where 

the housing discrimination complaint 

inquiries and case files are documented 

and stored during the investigation 

process. Information on the 

complainants is collected on a case-bycase basis only if relevant to the 

particular case. The origination of a 

compliant begins with the origination of 

the HUD Form 903 (a housing 

discrimination complaint form). The 

HUD Form 903 is used for filing 

discrimination complaints over unfair 

housing practices. This form is available 

in paper and on-line. The public may 

submit a HUD Form 903 via the internet 

or by mail. HUD Form 903 collects 

initial potential case information for 

assessment and turns the information 

over to the appropriate regional office 

jurisdiction. Information gathered 

through the HUD Form 903 system 

opens an inquiry with FHEO that is 

explored through further discussion 

between FHEO staff and the 

complainant. These discussions gather 

additional data that establish 

jurisdiction and determine whether or 

not to launch an investigation. HUD’s 

FHEO also uses these records within 

HEMS to monitor the quality of the 

investigations performed by authorized 

non-Federal agencies, and to determine 

the amount these agencies should be 

paid for performing the investigation. A 

paper case file that includes the 

information tracked in HEMS, as well as 

additional information, is maintained 

outside of HEMS. 

To the extent permitted by law, 

executive departments and agencies 

shall participate in and interface with a 

government-wide system (currently 

System for Award Management Web site 

at http://sam.gov/) for the following 

purposes: (1) To exclude from Federal 

financial and non-financial assistance 

and benefits under Federal programs 

and activities those who have been 

debarred or suspended; and (2) to 

include in the List of Parties Excluded 

from Federal procurement and nonprocurement Programs all persons 

proposed for debarment, debarred, 

suspended, or excluded by a Limited 

Denial of Participation (LDP). This does 

not include foreign governments or 

foreign governmental entities, public 

international organizations, foreign 

government owned (in whole or in part) 

or controlled entities, and entities 

consisting wholly or partially to foreign 

governments or foreign governmental 

entities proposed for debarment, 

suspended, debarred, or voluntarily 

excluded government-wide, unless 

otherwise noted, from Federal 

procurement and sales programs, nonprocurement programs, and financial 

benefits. An exclusion may be based on 

the Federal Acquisition Regulation 

(FAR) 9.4; Federal Property 

Management Regulation (FPMR) 101– 

45.6; Government Printing Office (GPO) 

Instruction 110.11 A; U.S. Postal Service 

(PS) Publication 41; the Nonprocurement Common rule; or the 

authority of a statute, Executive Orders 

12549 and 12689; or regulation 

applicable to procurement or nonprocurement programs. 

HEMS also serves the following 

purposes: (1) To establish an agencywide database that will allow personnel 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 202 / Monday, October 20, 2014 / Notices 62661 

1http://portal.hud.gov/hudportal/documents/

huddoc?id=append1.pdf. 

to access and track information to 

generate reports on all of the 

Department’s efforts to eliminate fraud, 

waste, abuse and mismanagement in all 

HUD programs, and (2) to provide a 

mechanism to cross reference and match 

data on individuals against which an 

enforcement action has been taken or is 

in the process of being taken. This 

information may be used to determine 

whether those individuals are eligible to 

receive or to continue to receive Federal 

financial and non-financial assistance 

and benefits under Federal programs 

and activities. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

For Housing and Discrimination 

Complaint Case Management Records: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, HUD may 

disclose information contained in this 

system of records without the consent of 

the subject individual if the disclosure 

is compatible with the purpose for 

which the record was collected under 

the following routine uses: 

(a) To individuals under contract to 

HUD or under contract to another 

agency with funds provided by HUD, for 

the purpose of conducting oversight and 

monitoring of program operations to 

determine compliance with applicable 

laws and regulations, and FHEO 

reporting requirements (information 

under this routine use is subject to 

Privacy Act requirements and 

limitations on disclosures are applicable 

to HUD officials and employees); 

(b) To State and local agencies 

certified by HUD to investigate and 

adjudicate Title VIII housing 

discrimination complaints, State and 

local agencies also use TEAPOTS to 

record investigation information; 

(c) To authorized requestors 

requesting release of records under the 

Freedom of Information Act (FOIA) and 

the Privacy Act. 

For Debarred, Suspended, or 

Excluded Enforcement Case 

Management Records: In addition to 

those disclosures generally permitted 

under 5 U.S.C. 552a(b) of the Privacy 

Act, these records, or information 

contained therein, may specifically be 

disclosed outside of the agency as 

routine use pursuant to 5 U.SC. 

552a(b)(3) as follows, provided that no 

routine use listed shall be construed to 

limit or waive any other routine use 

specified herein: 

(a) To individuals under contract to 

HUD or under contract to another 

agency with funds provided by HUD for 

the purpose of conducting oversight and 

monitoring of program operations to 

determine compliance with applicable 

laws and regulations, and FHEO 

reporting requirements (individuals 

provided information under this routine 

use is subject to Privacy Act 

requirements and limitation on 

disclosures are applicable to HUD 

officials and employees); 

(b) To the Internal Revenue Service 

(IRS), for the purpose of affecting an 

administrative offset against the debtor 

for a delinquent debt owed to the U.S. 

Government by the debtor; 

(c) To the Department of Justice (DOJ), 

for prosecution of fraud and for the 

institution of suit or other proceedings 

to effect collection of claims; 

(d) To the General Accounting Office 

(GAO), for further collection action on 

any delinquent account when 

circumstances warrant; 

(e) To outside collection agencies and 

credit bureaus, for the purpose of either 

adding to a credit history file or 

obtaining a credit history file on an 

individual for use in the administration 

of debt collection for further collection 

action; 

(f) To the General Services 

Administration (GSA), for compilation 

and maintenance of a list of parties 

excluded from Federal procurement and 

non-procurement Programs in 

accordance with a recommendation 

from the Interagency Committee on 

Debarment and Suspension, and 

identification and monthly distribution 

of a list of those parties excluded 

throughout the U.S. Government (unless 

otherwise noted) from receiving Federal 

contracts or certain subcontracts, and 

certain types of Federal financial and 

non- financial assistance and benefits. 

Routine Uses applicable to the above 

mentioned categories also include: 

(a) To appropriate agencies, entities, 

and persons when: (a) HUD suspects or 

has confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; (b) HUD has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by HUD 

or another agency or entity) that rely 

upon the compromised information; and 

(c) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with HUD’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm for purposes of 

facilitating responses and remediation 

efforts in the event of a data breach. 

(b) To appropriate agencies, entities, 

and persons to the extent such 

disclosures are compatible with the 

purpose for which the records in this 

system of records were collected, as set 

forth by Appendix I 1—HUD’s Library of 

Routine Uses published in the Federal 

Register on July 17, 2012 (77 FR 41996). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

SAFEGUARDS: 

A User ID and password are required 

for authentication; Users must sign a 

Rules of Behavior form prior to being 

granted system access. These rules 

emphasize privacy protections of the 

personally identifiable information in 

HEMS. Permission restrictions prevent 

unsolicited and illegal access to another 

region’s data. Manual records are stored 

in lockable file cabinets; computer 

facilities are secured and accessible only 

by authorized personnel, and all files 

are stored in a secured area. Technical 

restraints are employed with regard to 

accessing the computer and data files. 

RETENTION AND DISPOSAL: 

The retention period for the 

information in HEMS is maintained for 

the life of the case to support the 

activity and other enforcement activities 

that may become related to the case. 

When the life of the case is closed (the 

case is no longer needed for 

administrative or reference use, or to 

satisfy preservation requirements), and a 

final determination has been made of 

the case records, records in the system 

are maintained in accordance with the 

approved records schedule, HUD’s 

Records and Disposition Schedule 

Handbook 2225.6, Appendix 50. 

Historic or significant investigation files 

are PERMANENT, pending appraisal by 

NARA. Files Transfers are made to the 

National Archives and Records 

Administration every 5 years, when 

applicable (Including a listing of 

restricted data fields, which remain in 

place 30 years after which a final 

appraisal is conducted. 

SYSTEM MANAGER(S): 

Patrina Munson, Director, Office of 

Information Services and 

Communications, Fair Housing and 

Equal Opportunity, Department of 

Housing and Urban Development, 451 

Seventh Street SW., Room 5118, 

Washington, DC 20410; and Nina Aten, 

Management Information Specialist, 

Office of General Counsel’s, 

Departmental Enforcement Center, 


tkelley on DSK3SPTVN1PROD with NOTICES
62662 Federal Register / Vol. 79, No. 202 / Monday, October 20, 2014 / Notices 

Department of Housing and Urban 

Development, 451 Seventh Street SW., 

Room 5118, Washington, DC 20410. 

NOTIFICATION AND RECORD ACCESS

PROCEDURES: 

For information, assistance, or 

inquiries about the existence of records, 

contact the Chief Privacy Officer, 

Department of Housing and Urban 

Development, 451 Seventh Street SW., 

Room 4156, Washington, DC 20410 

(Attention: Capitol View Building, 4th 

Floor). Verification of your identity 

must include original signature and be 

notarized. Written request must include 

the full name, Social Security Number, 

date of birth, current address, and 

telephone number of the individual 

making the request. 

CONTESTING RECORD PROCEDURES: 

The Department’s rules for contesting 

contents of records and appealing initial 

denials appear in 24 CFR Part 16. 

Additional assistance may be obtained 

by contacting: U.S. Department of 

Housing and Urban Development, Chief 

Privacy Officer, 451 Seventh Street SW., 

Washington, DC 20410 (Attention: 

Capitol View Building, 4th Floor) or the 

HUD Departmental Privacy Appeals 

Officers, Office of General Counsel, 

Department of Housing and Urban 

Development, 451 Seventh Street SW., 

Washington DC 20410. The 

Department’s rules for contesting the 

contents of records and appealing initial 

denials, by the individual concerned, 

appear in 24 CFR Part 16. If additional 

information or assistance is needed, it 

may be obtained by contacting: 

(i) CONTESTING CONTENTS OF 

RECORDS: Department of Housing and 

Urban Development, Chief Privacy 

Officer, 451 Seventh Street SW., 

Washington, DC 20410 (Attention: 

Capitol View Building, 4th Floor); 

(ii) APPEALS OF INITIAL HUD 

DETERMINATIONS: In relation to 

contesting contents of records, the HUD 

Departmental Privacy Appeals Officers, 

Office of General Counsel, Department 

of Housing and Urban Development, 

451 Seventh Street SW., Washington, 

DC 20410. 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

record subject and from the HUD 

Multifamily Integrated Real Estate 

Management System (iREMS). 

Additionally, the information in this 

system of records is obtained from 

anyone who has information to provide 

concerning the existence of a cause for 

administrative sanction. Examples of 

record sources include, but are not 

limited to HUD employees, Federal 

government agencies, non-federal 

government agencies, Federal and state 

courts, financial institutions, state and 

local law enforcement offices, and 

regulatory or licensing agencies. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

The housing discrimination related 

records in HEMS are maintained for use 

in civil rather than criminal actions and 

are prohibited from disclosure pursuant 

to exemption 5 U.S.C. 552a(d)(5) of the 

Privacy Act. 

[FR Doc. 2014–24820 Filed 10–17–14; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF THE INTERIOR 

Fish and Wildlife Service 

[FWS–HQ–IA–2014–N218; 

FXIA16710900000–156–FF09A30000] 

Endangered Species; Receipt of 

Applications for Permit 

AGENCY: Fish and Wildlife Service, 

Interior. 

ACTION: Notice of receipt of applications 

for permit. 

SUMMARY: We, the U.S. Fish and 

Wildlife Service, invite the public to 

comment on the following applications 

to conduct certain activities with 

endangered species, marine mammals, 

or both. With some exceptions, the 

Endangered Species Act (ESA) prohibit 

activities with listed species unless 

Federal authorization is acquired that 

allows such activities. 

DATES: We must receive comments or 

requests for documents on or before 

November 19, 2014. 

ADDRESSES: Brenda Tapia, U.S. Fish and 

Wildlife Service, Division of 

Management Authority, Branch of 

Permits, MS: IA, 5275 Leesburg Pike, 

Falls Church, VA 22041; fax (703) 358– 

2281; or email DMAFR@fws.gov. 

FOR FURTHER INFORMATION CONTACT: 

Brenda Tapia, (703) 358–2104 

(telephone); (703) 358–2281 (fax); 

DMAFR@fws.gov (email). 

SUPPLEMENTARY INFORMATION: 

I. Public Comment Procedures 

A. How do I request copies of 

applications or comment on submitted 

applications? 

Send your request for copies of 

applications or comments and materials 

concerning any of the applications to 

the contact listed under ADDRESSES. 

Please include the Federal Register 

notice publication date, the PRTnumber, and the name of the applicant 

in your request or submission. We will 

not consider requests or comments sent 

to an email or address not listed under 

ADDRESSES. If you provide an email 

address in your request for copies of 

applications, we will attempt to respond 

to your request electronically. 

Please make your requests or 

comments as specific as possible. Please 

confine your comments to issues for 

which we seek comments in this notice, 

and explain the basis for your 

comments. Include sufficient 

information with your comments to 

allow us to authenticate any scientific or 

commercial data you include. 

The comments and recommendations 

that will be most useful and likely to 

influence agency decisions are: (1) 

Those supported by quantitative 

information or studies; and (2) Those 

that include citations to, and analyses 

of, the applicable laws and regulations. 

We will not consider or include in our 

administrative record comments we 

receive after the close of the comment 

period (see DATES) or comments 

delivered to an address other than those 

listed above (see ADDRESSES). 

B. May I review comments submitted by 

others? 

Comments, including names and 

street addresses of respondents, will be 

available for public review at the street 

address listed under ADDRESSES. The 

public may review documents and other 

information applicants have sent in 

support of the application unless our 

allowing viewing would violate the 

Privacy Act or Freedom of Information 

Act. Before including your address, 

phone number, email address, or other 

personal identifying information in your 

comment, you should be aware that 

your entire comment—including your 

personal identifying information—may 

be made publicly available at any time. 

While you can ask us in your comment 

to withhold your personal identifying 

information from public review, we 

cannot guarantee that we will be able to 

do so. 

II. Background 

To help us carry out our conservation 

responsibilities for affected species, and 

in consideration of section 10(a)(1)(A) of 

the Endangered Species Act of 1973, as 

amended (16 U.S.C. 1531 et seq.), along 

with Executive Order 13576, 

‘‘Delivering an Efficient, Effective, and 

Accountable Government,’’ and the 

President’s Memorandum for the Heads 

of Executive Departments and Agencies 

of January 21, 2009—Transparency and 

Open Government (74 FR 4685; January 

26, 2009), which call on all Federal 

agencies to promote openness and 


tkelley on DSK3SPTVN1PROD with NOTICES