moraTtas "OPBRATTONS REFAIR AND MAINTENANCE constr (wont)

RFPO3-Cé6F-01/NAS3- 03003 _ SECTION ¢

SECTION C12: GROUNDS AND SURFACED AREAS

_

i. GENERAL REQUIREMENTS, lle
uae General. Intention...The work under this section: shall.include REP, :
“ROL, trouble. calls, minor service requests, crack sealing; cutout of
pavement for utility repairs; excavation .and: shoring -for utility
xepairs); temporary and permanent patching of sections of bituminous
(flexible) and concrete (rigid) pavements; pavement marking ;
maintenance: of interior and exterior signs and barricades;
maintenance of guardrails; and maintenance of fencing and associated |
gates,-and grounds maintenance, and internal and external pest
control services. The Contractor shall provide repairs to surfaced
areas damaged from excavation as a result of making underground
ubility repairs under this. contract. All work-shall comply with the
applicable ‘directives, manuals and instructions listed in attachments |
J-CL.41, Section J. ;

b, Attachment :J-C12.1 lists all of the. Surfaced Areas. Maintenance and
Repaiz systems to be serviced under the contract,.which include:
Ak) — Roadways
:. 42) ;Parking Lots
(3) Sidewalks
(4) Fences...
(5)... Praffie:.Signs and Signal tdghte
(6) Motorized Gates |
(7) .Ground Maintenance ., 7
.(8) | Intewnal, and.external: pest control. services

2. DEFINITIONS
Refer to Section C2.

3. GOVERNMENT FURNISHED PROPERTY

” Refer to Attachment J- . .
-The Government -will furnish the. fuel. and service maintenance for the above
equipment and fuel for the mowers. The Goverment reserves the right to
replace any vehicle or equipment that the Government owns. The Contractor
shall maintain and repair equipment as required.

: + Oh2-2 : a
SURFACED AREAS MAINTENANCE AND REPAIR : 12/18/2002.


RFP 03-C6F-01, Amendment 1/NAS3-03003

SECTION J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER’ ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

5,0 LIST OF ATTACHMENTS - NEGOTIATED (GRC 52.215-102) (MAY 2000

The following documents are attached at the end of this
solication/contract and made a part hereof:

o-BL.1
o-C1l.1
J-C5.1
o-C7.1
o-C8.1
o-C8,2
J-C9.2
o-C9.2
J-C10.1—
J-CL1.1
J-Cl1.1a
J-C11.1b
-J-C11.2
J-C12.2
J-C12,2
J-C12.3
J-C13.1
g-C13.2
o-C14.1
gJ-C14.2
g-C1s.1

d-C15.2

J-C16.1
J-C16,2
J-B3.1
T=G4.1
J-H2.1
o-H6.1
J-H6.2

Estimated Annual Quantities of Recurring Services
Glossary of Equipment Terms

Buildings and Structures

List of Directives, Instructions, Maps

Life Safety Systems Listing

Life Safety Preventive Maintenance (em) Checklists
Electrical Distribution Systems Listing
Blectrical Distribution Systems PM Checklists
Communication Systems Listing

Personnel and Material Handling Systems Listing.
Elevators

Cranes

Personnel & Material Handling Systems PM Checklists.
Surfaced Areas Listing

“Roads and Grounds Maps

Grounds Inventory
Buildings & Structures.Listing

Buildings & Structures Preventive Maintenance Checklists
Heating Plant Equipment Listing

Heating Plant PM Checklists

HVAC, Refrigeration, & Energy Management Control
Systems Equipment Listing

‘HVAC, Refrigeration & Energy Management Control Systems

PM Checklists

Utility Distribution Systems & Components Listing
Utility Distribution Systems PM Checklists

Unit Prices

Installation Accountable Property

Contract Security Classification Specification (DD 254)
Teamsters Local 416 Collective Bargaining Agreement)
IBEW Local 38 Collective Bargaining Agreement (NOTE TO
OFFERORS: pages 52 through 55 are not missing -

see page 48 for the prospective increases for April 28,
2003 and April 26, 2004)

Page J-1


“ PACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3 -C6F-01/NAS3-03003 . SECTION ¢3

In addition to the above GENERAL performance standards, the following
applies to Indefinite Quantity Work.

a. Timeliness
(1) Completion of Indefinite Quantity Work. The Contractor shall

complete IQ work within the time frame specified on the
Delivery Order. If the Delivery Order does not specify a time.
frame, the Contractor shall complete IQ work within thirty (30)
calendar days following receipt of the D.O.

(2) IQ Proposal Preparation. Within ten (10) days, the Contractor

shall prepare a detailed proposal to accomplish the work
identified on the D:0. The proposal shall include labor hours
and costs, material costs, and equipment costs required to.
complete work.

b. Customer Satisfaction Survey

Upon completion of each Indefinite Quantity Work Order, the
Contractor shall complete the top portion of the Customer Survey
Sheet and leave it with the customer. If the customer is not
available the contractor shall mail the sheet to the customer using
the GRC interoffice mail. The Government will enter the results of
the surveya into a database. Results will be shared. with the
Contractor. The Contractor shall investigate work identified on the
Customer Satisfaction Survey as “unsatisfactory or “poor” and
correct work as required meeting the quality standards of the
contract.

6. UNIQUE TO SPECIFIC SYSTEMS
In several contract requirements, there are additional performance
standards that apply only to the individual contract requirements. Where
that is the case, those standards are defined, within the text of Sections
Ca through C17.

PERFORMANCE STANDARDS . 12/18/2002


RFP 03-C6F-01, Amendment 1/NAS3-03003 : SECTION B

B.

‘by Fixed Price thgetinite Delivery/Indefinite Quantity (mr ie

PART I - THE SCHEDULE

SECTION B +, SUPPLIES OR SERVICES AND PRICE/COSTS

2 - SCOPE OF SERVICES TO BE PROVIDED .. ce . ws
a), Recurring Services .

The. contractor shall. perform} iniéluding providing all necésdaiy *
materials and equipment (except as expressly provided by the

government), all operations , ‘scheduled maintenance, predictive Se
testing, and inspection (PT&X),. “trouble: call” responses, minor :
service calls; and Computerized.Maintenance Management System (CMMs)
data inpyt,-all as specifically ‘required in Section.c, for the fim
fixed price, amounts,.specified in Clause B.2, “PRICES.” The annual

‘quantities of operations - ‘agtivities, scheduled maintenance,, PT&I.,

trouble galls, -and.minor. service’ dalls required :t¢be performed are.

itemized in- ‘Bete chment a Bl... ‘

The dbtitracker shalt “algo gérforh an -indefinite quantity | of sexvice:
ordered ‘thréugh ‘individual. ‘Delivery Ord 3 issued'in accordance
with Clause H.7, ‘ORDERING. PRODEDURE, ” priced according to the
relevant hourly"labor and mark-up rates specified im Clausé
“PRICES 1" for: the Eizm fixed prices specified in each stich ord

(i)o oA ‘nbnimuit value of $250, 000 wil: be ordered during eacn
contract, year. : poe

: (a4). A maximum value. 6€ $4,000,000 may be ordered during each of
seontract years: 2 ; ‘through 5, and of $5,000,000 during. each. of
contract years 6 through 10. : . : -

oy Fea ‘Price, Lével-of-Effort IDIQ Sexvices-

‘

The contactor’ shall] . also srform an indefinite quantity of oh
services, ordered in accordance with Clause 'H 7, oa Fixed Price,
Level-of Effort basis ,“using the relevant hourly“ rates: specified inTM
Clause B.. 3, “PRICES.” A minimum amount of 2,000. hours and a maximum
‘amount of 10, ;,000° ‘hours’ of atith orders will ‘be ordered fartog each

contract year’.

_ VARIATION, th ‘QualinrTTES

a) within é0 éatedaar. days of the award of this contract, the
Government may adjust the contract prices; based on the unit’
prices shown in Attachment, J-E3.1, “UNIT PRICES,” to reflect the.
inventory, current o£ the start date of this contract, of ;

-_ Page B-2 be aes


RFP .03 -C6F-01/NAS3-03003

SECTION ‘I

PART IZ: - CONTRACT CLAUSES

SECTION I '- CONTRACT CLAUSES

1'.. LISTING .OF CLAUSES INCORPORATED BY REFERENCE De

- NOTICE:.: The. following aontxdct clauses pertinent to this section are
hereby incorporated by xeference:

I. FEDERAL Aggursrrron REGULATION {48 CFR CHAPTER 1)

CLAUSE
NUMBER

$2.202-1
§2:..203=3

52.203+5
"52.203-6 |

52: 203-7
52.203-8

DATE orn

_DEC 2001 DEFINITIONS -

‘APR 1984: GRATUITIES

APR 1984: . COVENANT AGAINST CONTINGENT FEES

‘FUL 1995‘ RESTRICTIONS’. ON: SUBCONTRACTOR SRLEE TO

“TUL 1995 ANTE *RICKBACK’ "PROCEDURES

JAN 1997 CANCELLATION; “RESCISSION AND RECOVERY
OF FUNDS: FOR’ THLEGRE OR. “TMEROPER

we * ACTIVITY .

: ‘52. 203- 710 JAN 1997 PRICE: OR FE) ADJUSTMENT FOR TLLEGAL OR

a : ' at" IMPROPER ACTIVITY .

52. 203- “32 TON 1997 ‘LIMITATION. ON.‘PAYMENTS TO INFLUENCE

52.204-2
§2..204-4

52.209-6

52.215-2
52. 215-8

ve “CERTAIN ‘FEDERAL TRANSACTIONS
AUG 1996 SECURITY’ REQUIREMENTS
‘RUG. 2000 . PRINTED" OR COPIED DOUBLE- SIDED ow
/ 0. SRECYODED RAPER’
JUL 1995 PROTECTING ‘THE GOVERNMENT'S mvteRest
x ° + WHEN SUBCONTRACTING WITH CONTRACTORS
DEBARRED, SUSPENDED, OR PROVOSHD FOR
= DEBARMENT"
oON. 1999." ‘AUDEP AND: RECORDS--NEGOTTATION
OCT 1997 ORDER'OF: FREGEDENCH : UNIFORM. CONTRACT
FORMAT. .

52. 216- 18 ocr 1995°:: ORDERING

Insert "the beginning” -through "the end of bhe’
contract period" ini paragraph (a)..

52.216-19 OCT 1995 ORDER LIMITATIONS

Insert "$500", "$250; 000", "$250,000", "N/A" and
"10! calendar days" ih paragraphs (a), (b) (1),
(b) (2), (b) (3) and (d);;-'respectively.

§2,.226-22 OCT 1995 INDEFINITE. QUANTITY:

+52.217-8
52.219-8

Insert "30 days after the end of the contract
péricd" ‘in paragrapi {d). .
NOV 1999 OPTION ‘TO EXTEND SERVICES
OCT 2000. UTILIZATION-OF SMALL BUSETNESS' CONCERNS ©

Page I-1


RFPO3~C6F-02/NAS3~-03003

“(a9) * eekly weep of Grounds ,

FACILITIES OPERATIONS REPAIR AND, MAINTENANCE CONTRACT (FORM)

The Contractor shall conduct, a weekly pick-up of any. debris
throughout» ‘the ‘Center gvounds, roadways and streets, and
parking lots. The debris generated Shall be removed and

_ dlaposed of the same" ‘aay. -

(20). ‘signe Maintenance

The Contractor “ghall provide minor repair and/or refurbishment
to existing | signs, including posts and sign supports: Sign
shail be repaired and/or refurbished to same siza, color,
sign and durability as the original ‘throughout the Center.

(21) “Perimeter Fence Line Maintenance
‘ Dh Contractor shall maintain the inside of the périmeter

owth, to. the ground or ‘Payment level within a maximum of 12
“inches on ‘the’ “iniside of ‘the ‘£enca Lines. The. debris generated
shall be removed and disposed all the same day. a te

(22)

: ag

Trouble Call Requirements

_ The Contzactor ‘sh 11 erfoxm tgouble’ call work as necessary to ensure
normal poration “OE chose items listed ja the General Requirements
section 1 ‘Paragraph B, and maintain’ surfaced areas necessary to

“e ehgure safe and ‘orderly condi On, the Contractor also- perform.
‘rouble call work as necessary to determine the cause of system and
‘equipment malfunctions, eliminate the “cause (s), and restore. the

system: or ‘equipment to ‘satisfactory work ing: condition, such as;
traffic signal not operating, motorized. gate not operating, etc.

Mino -serviée requesta

The Contractor shall perform minor service request work in accordance
a as

_ with C5. 7 “ . ()

12-10

SURFACED AREAS MAINTENANCE AND REPAIR‘ =. oo. 12/18/2002


“ Lo . pe

FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3 -C6F~01/NAS3-03003

Steam Boilers Condensates Operating Parameters ; : an
pH Conduetlyity .-

8.2 - 9.0 0-100

Hot Water Boilers Operating Parametérs

"System * - Type Treatment Control Range.
Building 36 HotWater i o0- 480 ppm Mo+é
Bujiding 36/10 Hot Water 400 = 160 ppm Mo+6

~ Bullding 101 (2 birs) Hol Water 100,-.180 ppm Mo+é 5
Building 142 (2birs) Hat Water 400 21160.ppm Mo+6
Bullding 145.(2.birs) ..- Hot Water 100 + 150 ppm Mo+6
Bullding © 204° Hot Water.» | 400-150 ppm Mo+6
‘Building 302 (2 birs) Hot Water 100 480 ppm Mo+6
Building” 30@/FRT Hot Water 400: 180 ppm S03
Building S09RR Hot Water. ~=—‘10- 180.ppmn Mote
Building | 922 Hot Water 100 - 180, ppm Mote
Bullding. 39x. HotWater. . .. .100-,180 ppm Moré

+ Bullding < 398 Hot-Water 4.00:- 160 ppm Mo+6
iter: ers.
“«Pardmeter ” *

3

SB- 142 Soft T.Hard’
WB- 142 Soft T.Hard |

$8- 301 Soft T.Hard.
'$8- 302 Soff T.Hard

_ SB- §00/2 Soft T.Hard
SB- 12/1, Soft T Hard:
SB--12/2 Soft T.Hard

"-$B: 12/3 Soft T.Hard
SB- 12/4 Soft T.Hard
DI- 333 Carbon.1 Cl2

__Dl- 393 Soft} T-hard
Dl- 3383/2 Carbon. Cl2
DI- 393/2 Soft T-hard -

a

Cl4a~-5 : :

VAC, CHILLED WATER, AND ENERGY MANAGEMENT CONTROL SYSTEMS| 12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6F -01/NAS3-03003 SECTION ¢2

SECTION C2: DEFINITIONS - TECHNICAL

DEFINITIONS - TECHNICAL. As used throughout this contract, the following terms
shall have the meaning set forth below. Additional definitions are in the
"DEFINITIONS" clause in Section I.

1. Computerized Maintenance Management System (CMMS). All references to CMMS
are to the Government's owned and furnished Computerized Maintenance
System.

2. Customer. Person listed as the “Originator” om the CMMS Work Order.

3. Minor Service Request. Service calls of a one-time nature typically for

facilities related work that is new in nature and which normally should be
completed for $400 and less in total costs (excluding profit) for labor,
materials, and equipment.

4. , Predictive Testing and Inspection (PT&I). Those testing and inspection

activities for facility items that generally require more sophisticated
means to identify maintenance requirements than those of preventive
maintenance. For example, specialized tests are used to locate thinning
ef pipe walls and fractures (e.g., eddy current testing, radio-graphic
inspections, ultrasonic testing, television cameras, or aural leak
detectors); to detect roof weaknesses or wet insulation areas (e.g.,
infrared, thermographic viewers, or nuclear density devices); to identify
large equipment wear problems (e.g., vibration analyzers, and oil analysis
for wear metals and lubricant properties); and to locate charge or heat
buildup in electric equipment (e.g., infrared thermography) .

5. Preventive Maintenance (PM). The planned, scheduled periodic inspection,
adjustment, cleaning, lubrication, parts replacement, and minor repair of
equipment and systems for which a specific operator is not assigned.
Preventive Maintenance (PM) consists of many check point activities on
items that, if disabled would interfere with an essential Center
operation, endanger life or property, or involve high cost or long lead
time for replacement. .

c2-2
DEFINITIONS - TECHNICAL 12/18/2002


vee BUILDINGS AND STRUCTURES

FACILITIES OPERATIONS REPAIR AND. MAINTENANCE, CONTRACT (FORM)

RFPO3 ~C6F-01/NAS3-03003 SECTION ¢ a3

The Cantractor. Bhall perform minor . service request. work in _accordanca{\
with cs.

a

5. INDEFINITE QUANTITY WORK
Indefinite quantity work shall be ordered in accordance. with Section C6.

6.“ RECORDS AND REPORTS
None.
7. DHYAILED SPECIFICATIONS

None. .

,€13-2
.12/1872002


FACILITIES OPERATIONS REPAIR AND MADATENANCE: CONTRACT (rox)

RFPO3-C6¥-01/NAS3~-03003

4. MINOR SERVICE nEguzers: .
, Minor service requests are request generally called in by telephone to the
Work Control Office by building occupants or bujlding managers. These
requests are of .a one-time nature typically for facilities related work
, that. is new and which normally should be completed for less than $400 in
total costs (excluding profit) for labor, materials, and equipment. The
minor service requests will be coded in the CMS as the following: .
SR/EI - service request for electrical isolation
8R/PP ~ service request. for new work
SR/ME - service request for mechanical isolation
SR/SP - sexvice request fox safety person
SR/TS ~ service. request for technical, support
1 REP/PP .~.repaiz work (within the limitations)
-RO/PP - replacement of obsolete (within the limitations)
a. Limitations |. . ow +
. (1) If the work can.be completed.for - $409 and less, the Contractor
shall complete the work within 20 workdays.
42), .T£,the work. will exceed .§400-.t0, complate, the Contractor shall .
: notify the Government along with .a cost proposal to complete ¢ )
the work under Tadefinite Quantity pricing.

Limitation of Government ‘a bigbigtey

I -the -Contractor ‘does: not notify:.the government, and incurs costs in”
excess of $400.to continue or. complete: the work. The Government is
not. obligated to place a Delivery..0rder and the Contractor is liable
for all.cost incurred -undex the, original minor service request.

Processing. Minor :Sexvice Requests -

(2) Notifdeation Procedures.

. The Work Control Office wilh..initiate Minor Service Requests to
the Contractor using the CMMS. Contractor maceipt of Minor
Service Requests wia the. CMMS shall constitute notification.

(2) Documentation. -
The, Contyactor shall. document. the performance of all minor
aéxvice requests in the CMMS. For each minor service request,
the Contractor shall enter the. following information into the

ous: = UW

+ 05-6 we
FIRM FIXED PRICE WORK >, 12/18/2002


RFP 03-C6F-01, Amendment 1/NAS3-03003 SECTION 6

SECTION G ~ CONTRACT ADMINISTRATION PATA _

G.1 LISTING OF CLAUSES INCORPORATED BY .REFERENCE

NOTICE: The “£ollowing. contract clauses pertinent to ) Enis. section are
hereby incorporated by.. reference: .

I, FEDERAL.ACQUISITION REGULATION .(48 CFR CHAPTER.1) ;

CLAUSE
| NUMBER... DATE TITLE .

None included ‘by “reference.

TI. WASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES ._

NUMBER DATE “TITLE

1852.245-70 .Jk.1997 . CONTRACTOR, REQUESTS, POR, oven
Soe a, ONNED. BQUTEMENT =.

: 6.2) " SUBMESSTON OF TAVOECHS

(a) The contragtor shall submit sseparal = yoiees for schedubed. ‘Eixed
price requirements and for the Delivery Order requirements under this
contract. :

-(1) For the soheduled . ‘cequiretients, 1/24 of the annual: price
may be invoiced semi-monthly

(2) For ‘Fixed prige: Delivery ondexs, a. single .invoice ‘may: be
submitted, not more frequently than once every calendar month,
for any: Delivery Orders completed prior to the date of. the. ,
invoice, No-progress or interim:payments will-be.made.for: work
. .» performed under Delivery.Orders.unless expressiy provided for in
+ op oh bhe Delivery Order. \Delivery..order invoices Shall iitemize, jin
: , ascending numerical order. each individual, Debivery “Ondlex being

) dmvodced * . ,

(3) “Fixed Price <eeli oiuesole b Delivery Orders ‘ghall be
;: dneluded on the single invoice. for, Delivery, Oxders.and-smay ‘be
invoiced, based en the -hours pepfomned through othe, dated of the

wimvoioe. 2.4: os ,

(b) Invoices shall: be submitted. £0 the, address. show,
the face page. of this contract. in gn

S 7 - G3... INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY  ..; : : :
(NFS 1852,245-71) (JUN 1998). (ALTERNATE I). (MAR 1989) .(GRG FILL. IN)

Page G-1 -



“FACILITIES OPERATIONS. REPAIR AND MAINTENANCE CONTRACT (FORM), 2°"

RPPO3-C6F-01/NAS3-03003

(a)’ Performance: avarage completion time (workdays)
hb) Agtivity: count of SR/PP, including:
(1) Number Open at start Of month (backlog)
(2) “Number of waw ‘received during the month
(3) Number completed durihg the month
(4) Number Open at énd of month (backlog)
(3) PM, PGM, & PT&L
(a) Performance:
(1) Péreent cotpléted within specified intervals.
(b) “Activity: count of tasks by category (PM, PGM, PTE&I)
(1) Number Scheduled for the Month
(2) Number completed for the month
(3) Number of tasks not completed and reason for non-
* pexformance?
- (a) “Access denied
“(b) - Qutage/cléaranice denied
(c)  Bqdlpment not’ found
(d) Other’ (specify)
(4)' “Nattber open at the’ end of: the month
(8) “Namber of Prat finds ase Persntage of Number of
‘Devices Sukveyed*: a

(4) | TQ"
(a) Estimating: -

(1) Average completion time of estimate (workdays)

(2) _ Number of tasks being estimated at start of month

(3) Number of-new tasks received for: estimating during

the’ month oe

(4)° Number of estimates completed during the month

(5) Number of overdue estimatés® .

(6) Number of task being ‘estimated ‘at end of month

(b) Performance:

(1) Average completion time: (workdays)

(2) ° Number of ‘Tasks Completed’ én Schadule as a
percentage of the Total Number of Tasks Scheduled
{c) Activity: ‘ :

(1) Number of Open Tasks at Start of Month
(2) Number of New Tasks Released During the Month
(3) Number of Tasks Completed During the Month

C7-3

” MANAGEMENT $2/i18/2002


. FACILITIES OPERATIONS REPAIR AND MAINTENANCE: CONTRACT (FORM)

REPO3-C6¥-01/NAS3-03003 aot SECTION C12

The Contractor shall maintain ornamental and shade trees, as
shown in attachment J. ;
free Inspection. The Contactor shall inspect for dead, .
damaged, and diseased trees within the improved, semi-improved,
and unimproved grounds area during the period of April through
October. The Contractor shall submit to the COrR, within five
work days of the inspection, an inspection report identifying
any dead, damaged, or diseased trees and recommand action to be
taken.
Tree Prun. xuning. ,Trees shall be pruned in’ accordance with the
following guidelines to selectively remove: unwanted growth and
encourage trees to grow or .Fespond in a desired manner. All
tree ‘pruning ‘shall be accomplished ‘by or under the supervision
of a person who's trained, experienced, and otherwise qualified
dn proper tree pruning techniques. Verification of such
tradaing, experience, and qualifications shall be acceptable to
, the COTR ‘prior to, initiation of any, tree pruning. Trees shall
; be pruned according to their natural growth habit to evenly
form and balance the. tree, to promote ‘proper health and growth, :
to respond to damage inflicted by natural or human causes, and :
to prevent interference with pedestrian and vehicular traffic. €)
All clippings and debria shall be removed and disposed of the :
same working day. ‘Pruning bald be accomplished in a manner ‘so!
as to: . : :
(ay Remove dead, danaged, or diseased wood; or structurally
° weak limbs that may cause, a safety hazard or unsightly
appearance, including the removal of dead palm fronds: ©:
(b) Remove branches that extend over buildings and endanger, ©
. Fook, eaves, and windows } or hang within 8 feet
. : ‘vertically « of sidewalks, parking lots, and dxiveways.
te} : Provide clearance for buses, moving vans, and similar
vehicles along streets.
(a) ° Cut back branches that overhang | or grow into power lines.
anticipate the effects of wind on branches, which might
fall on power lines and cut back accordingly. Shape the. ~
antixe tree rather than notch the top.
(e) Remove growth of small trees in front of windows, over
entranceways or walks, and those that will obstruct
vision at street intersections.

c12-6 a
SURFACED AREAS MAINTENANCE AND REPAIR. ; 12/18/2002


"-RPPO3 -CéF-01/NAS3-03003

ce.”

“fal?

‘Initiation. Bithér the Gavemment or the Contractor may initiate the :

- "ftom the Bove

p “wictsitat ve gaudiaea aost astinates’ for’ large’ Peojedes vhs

FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

“Bequiizenent for 19° work, but work shall not begin without an approval

t and a NASA Optional Form 347 ~ Order For Supplies

or Services. ALY ‘rg work wait’ ‘be décuménted in the Government's

cums." the need for za work may” “arise From Contractor inspections, :
“routine ‘trouble’ calla excéeding their' ti t, equipment breakdowns,
system malfunctions or from other inepections and service requests :
from the COTR. “ ‘the’ ‘Detivery order (2.0.) package, which includes a
statement of work (sow)’, and any  atéac hed sketches and additional
Specification sheets, will clearly * dent ity the scope and location of
desired work, * During” phage-da the Government will begin initiating :
IQ work so that estimating | can be completed and work approved and
art date. of the contract.

ready to commence n the

Rstiination and Planning costs. “Requests ‘for cost estimates for 1Q :
work do not obligate the Government to place a delivery order, ‘The.
‘Contractor is’ not entitled to ‘Beparaté payment for’ developing such
cost’ est. aa" ame: bokitizacticix shoul ‘allow fot recovery of such
costs under its Fixed-Price) ; Batimating’ range: “Exom daveloping: and .
submitting preliminary cost estimates for budgeting Purposes to

i recat ed

thodi fied” by isBtiaride “Ge NABA optional, Form 347 - Oday For © Supplies,
or Services. If the D.0. does not specify a time. frame, the a
Contractor ‘shall complete IQ work within 30 calendar days following.
receipt of the D.Oo. Noncoinpliance with scheduled completion dates
shall be subject: to deductions per the "CONSEQUENCES OF CONTRACTOR 'g
FAILURE TO PERFORM REQUIRED’ SERVICES" clauge, Section E.

- Documentation.

Unless otherwise specified-in the Delivery Order, the Contractor
shall provide as-built drawings, operations/maintenance manuals, and
equipment inventory sheets to the COTR for each D.O. ‘The Contractor
shall enter the following information into the .cvMs:

oo _

274

PIXED PRICE, INDEFINITE QUANTITY WORK soe 14/18/2002



“ YACILITING OPERATIONS REPAIR AND MAINTENANCE CONT!

RYPO3 -C6F~04/NAS3-03003 SECTION oa’ ot
that contact names, responsibilities, . and Phone numbers are up
to date and acourate at all times. The contractor shall review

and update ‘the plan each year.”

(15) Snow, and Ice “Removal
During normal work hours, the Contractor shall remove snow and

ice to maintain safe access to facilities by the means of
plowing, shoveling and/or abrasive “melting agent. Areas
include, but are not Limited to, all roads and streets, taxi
runway, parking areas, walkways, building entrancés/exits
(including steps, handicapped ramps and landings leading to all
building doors), storm water runoff and remove snow that are
blocking refuse containers. Also the Contractor shall provide
. clear access to, ‘tire, hydrants. “Locations | and quantities of

“ o . roads, “parking areas, and, walkwaye are specified in Attachment |

aii maps I- ‘SRP " phrough,,3° 3- ‘SRP. re desired, the Contractor can -

‘provide and install snow fencing to minimize plowing due to :

“artgting « ‘anow in areas identified on phe map labeled “Attachment

gag.

(16) Truck Excess Snow to Nest Area of Glenn

In ‘thi event of a large quaritiey | Show pile built-up, the
Contractor shall move ‘excess snow from xoadways and parking
iota, by “loaded into ‘trucks or trailers and transported to the.
Glenn West Area parking area. . The dump area for excess snow ia.
defined in Map: 3-SRP, Attachment J. Ben

(17) Maintain Perimeter Grounds Day Care center, ° :
, The Contractor, shalt maintain the perimeter lawn areas. around
the ‘Bay. Care center, “the lawn areas shall be maintained
accgrding to ‘Type 2 Grase area. Playground pea gravel shall be

tilled and. raked. Weeds and grasses along perimeter fence
lines shall be eradicated. The Contract shall notify Day
Care Centex personnel prior to any application of hérbicides

and bug sontrol.

(18) Maintain the Recreation Grounds and Management Conference
Building . SESS
The Contractor shall maiatain’ the grounds free of debris,
XL. provide bug control, and remove any low dead ‘tree limbs. .

“+ 42-9, : o .
SURFACED AREAS MAINTENANCE AND REPAIR . 12/18/2002



8 Govérnmelit , ‘thie 88! HL

a
RFP 03-C6F-01, Amendment 1/NAS3~03003 . SECTION -G

(a) The Government property described in the clause at 1852.245- 77,
List of Installatioh-Accountable Property and Services, shall be made
available. to.the Contractor on a no-charge basis for use in
performance of this contract. This property shall be utilized only
within the physical confinés of the- NASA installation that provided
the property. Under this clause, the Government retains .
accountability for, and title: to, the: property, and the Contractor
assumes the following user responsibilities: .

See (1) NASK Procedurés and Guidelines (NPG) 4200-71 "NASA Equipment
Management Manual", (2) NPG 4200.2 "NASA Equipment Management User's
Guide for Property Custodians", (3) NPG 4300.1 "NASA Personal Property
Disposal", and (4) NPG 4310.4 "Identification and Disposition of NASA
Artifacts" for applicable user responsibilities.

The contractor shall establish and adhere to a system of written —
procedurés for compliandé with these ‘user responsibilities’. Such
procedures must include holding employees liable, when appropriate,
for loss, damage, or destruction of ‘Government property.

(b) (1) The official accountable record-keeping, physical inventory,
financial control, and reporting of the property stbjéct-to this
clause shall be retdinéd ‘by the Government: and accomplished by.the
installation Supply and Equipment Management Officer (SEMO) and
Financial Management Officer. If this contract 'préviddés for the
‘contractor to acquire title to which will vest in the

a2 procedures: apply: as

(i) The contractor's purchase ‘order shall xequire the vendéy to"
deliver: the: ‘property’ to the: installation’ gentrel” Hecedving area;

(14) ‘The contractor shall furnish a copy of each purchase order; prior
to. ‘delivery’ BY the: vendor, to! the installation central receiving area:

(ity The éottradter shall éstablish a-record of ‘the’ property as
required -by ‘FAR'45.5 and 2£845:5 ard furnish td. the Industrial Property
(Officer -& DD Form 1249 Requisition ‘and ‘Invoice/Shippirig: Béeument (or
*dnetallatien: equivalent} to tratisfer acécountabl lity: to the ‘Government
“within 5 working days: after receipt ‘of the propérty by the contractor.
The contractor is accountable for.all contractor-acquired property ~
until the property is transferred to the Government's accountability.

tiv) Contractor’ -use"6 verriment property ‘at ai off-site. location arid
+ @£f-site ‘subedntractor usd requird advance’ apprevall' of the contracting
officer and notification of the SEMO. The contractor shall assume
accountability and financial reporting responsibility for such
property. ! ‘The ¢ontractor shall establish records’ aid property contol
- procedures and maintain the property in accordance with’ the
requirements of FAR Part 45.5 until its return to the installation.

(2) After transfer” of adcdutitability to the Goveriiment the: ‘contractor
dhall ‘ continue" to maintain such dmternal: records as are naceseary to
execute the user responsibilities identified’ in paragraph. (a). and

ie : . Page G-2

a
we


RFPO3-C6P-01/NAS3~03003 a oo, SECTION: Gi

“(phyeteai,, -vixpual ‘and, total) ; total power consumption for the
fiscal year; any new addipion ta the system and the comparison
» of energy saving of prior years. |;
(5) Contract Requirement No. ca- 00e,, Idfe, Safety Systems
Operations ; be
The Contractor shall ‘provide daily operation services during
a . normal working poure, directed by. the Dispatcher which will
: include, taking ‘systema in-and-out.-of- service, and the
xesetting and re-calibration of, life safety.
(6) Contract Requirement No. C8-01a, Smoke Detection and Bldg.
Evacuation Systems Semi-Annual, PM.
(7) Contract Requirement, No. C8-01b, Smoke Detection and Bldg.
Evacuation systems Annual PM. . .
Contract Requirement No. C8-02, PSS System Semi-Annual PM. -
) ,. Contract Requirement No. £8- ~03, Gombustible-Gas Monitoring
_ ’ Systema Semi-Annual PM. .
(10) Contract Requirement No. CB-04a, Low Oxygen and Toxic Gas
Sensors Monthly PM.
: (12) Contract Requirement No, c8~ =94b, Low Oxygen and Toxic Gas
Sensors Semi-Annual PM... Moe aie
_, §12), _ Contract Requirement No... £8~ -05, _Bnargency and Exit Lighting
“systems Annual PM. .

oar . , 423) Contract Requirement No.., ca 08a, Bere and Exit Lighting

Systems Annual Test PM.

(14) Contract Requirement No. ca- 06a, Automatic Sprinkler and

Standpipe Systems Monthly PM... °

:, (18). Combragt Requizement Na. £8-O6b, . utomatie Sprinkler and
: Standpipe Systems Quarterly. PM.

(16) Contract Requirement. No... C8-06c, Automatic. Sprinkler and

« Standpipe Systems ‘triennial,. BOM. :

(17) “contract Requirement No. c8-0s6d, Automate. Sprinkler and
. Standpipe/Hose Cabinets Systems Five, Year PGM.

(18), Contract. Requirement. No..,C8-07, C02, Extinguishing syatems
ve Amgual PM. See

(19) Contract Requirement No. C8 ~ sa, Hood systems Semi-Annual. PM.

(20). Contract Requizement No. C8-08b, Hood systems Annual PM. .

(21) Coptxact Requirement No. Ca- -20a,, AFFF System Quarterly PM.

(22) Contract Requirement No. C8 -10h, AFFF System Annual PM,

(23) Contract Requixement. No.. C8-11a, Pire Pumps . Weekly, PM,

(24) Contract Requirement No. C8-11b, Fire Pumps Annual PM.

« CB-4 ° -

LIFE SAFETY SYSTEMS “ta/aa/a09a


FACILITIES ‘OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3~-C6F-01/NAS3-03003 |

(28). Contract. toqutrenent e1s- 5-22, Yune/Lab Exhaust Hood Semi-

Annual” PM.

(as) Contract ‘Requixement 18 “23, Mobile Rafrigerant Reclaimer.
Annual PM. :

(39) Contract Requirement C1s- =24, umidification Systems Annual
PM.

(321) Contract Requirement C15-25, Pumps Annual PM

(32) Contract Requirement C15-27b, Cooling Tower Buildings Annual
PM. . :

(33) Contract Requirement C15-27c, Cooling Tower Buildings

"Biennial BoM.

(34) Contract Requirement C15-29, Pneumatic Panel Annual PM.

(38) | Contract Raguivement ¢15-30, VAV Box Annual PM.
(36) Contract Requirement c1s-: 31b, Reciprocating Chiller Semi-

Annual PM.
(37) Contract Requirencnt C45 = 31c, Reciprocating Chiller Annual
BM.

(38) | Contract Reguixement c15-314, Reciprocating Chiller Prer
(39) “Contract Requirement cas 32, Chiller Water Facilities

Operation:
, The ‘Contractor shall perform daily check/vieual inspection

of ‘the’ chiller Water Pacdiity Plants ineluding;
* check ‘units “for proper ‘operation
“* Check ont level, (ada if needed) take oil pressure
, . ‘reading
* ‘Check _purge aystem, remove water if present
* Gheck refrigerant charge, it low investigate for leak,.
; _vepadr and add. refrigerant or recharge.
* Check operating control (setpiont) operational
performance in order to provide supply conditional water
temperature, range from “40 to 45 degree F, adjust if

- necessary
* Check and inspect for excessive noise and vibration

* @heck PRV motor and linkage

* Check cooling tower’ or ‘proper ‘operation {only small-
tower, the ones that. support the chillers)

* Inspect piping, valves and pumps for leaks, tighen.

connections and repair components .

* Check refrigerant leak detection panels located in
Bldg. 9, 94, 142, 301, 302, 309, and 500 to ensure

: 15-4 ;
HVAC, REFRIGERATION, AND ENERGY MANAGEMENT CONTROL SYSTEMS 12/18/2002 .


RFP 03-C6F-01, Amendment 1/NAS3-03003

i. CONTRACT YEAR 9 (AWARD PERIOD 4)

(1) Firm Fixed Prices for Recurring Services

SECTION B

EoW Ranual
Section Section Title Price
csa Trouble Calls $1,291, 072
C5b. * Minor Service Requests $181,577 —
ce Energy Management Control, Life Safety, tad $1,021, 691

Security Systems :
co Electrical Distribution System - $1,574, 253
C10 Communication Systems $-
11 Personnel, and. Material Handling Systems $188,647
C12 Grounds,: Surfaced. Areas: and Pest. Control $430, 859.
C13 a Buildings and Structures. *$2,324
Cl4 Heating Plants. and Hot.Water Rollers F $1,150, 435°
cis . | Heating, Ventilating; Aix Conditioning, and $966,749

Refrigeration Systems E
C16 “tility Distribution,. “Systems $156, 926
C17 | Maintenance-Related Environmental Systems $-
(2) Hourly Rates for Delivery. Order Pricing

: . Straight- |

ws wy Labor. -Category s -Time Overtime | Doubletime

Maintenance Trades Journeyman $39.39 j. $46.96 “| $62.26
‘Maintenance Tradea, Helper ' $32.44 41 3-$36, 53. $48.69): .
High-Voltage Electrician : $31.32 +. $42.58. /..$57.25 -
Apprentice :
High-Voltage. Electrician $52.28 . $72.33 $96.30
Journeyman -. . .
Stationary maginesr 5 $39.39 $46.96 $62.26 :-
Stationery © ! { $41.04 $49.44 $65.33
Engineér/Mechanical/Control . Fi ste “ Lot
Steam, Plant Maintenance $41.04 $49.44 | $65.33-".:<
Steam Plant Helper.. 2 | $35.38 — $40.94 -: |. :$54.58....
Grounds Maintenance Laborer : $33.58 $38,23: $50.98
Heavy: Equipment Operator $38.40 $45.48: -|..$60.41
Grounds Maintenance Lead $34.95 $40.29 $53.73" -
Iricidental “Engineering : $72.74 $83.58 $110.11°-

(3) Burden Rates for Delivery Order Pricing

6%
6%

Page B-12

C)

UO


RFP 03-C6F-01, Amendment 1/NAS3-03003

“b. CONTRACT YEAR 2

(1) Fizm Fixed Prices for Recurring Services

SECTION B

Page B-5

sow ; Annual,
Section Section Title Price
CSa- | | Trouble Calls $1,146,624
| c5b __| Minor Service Requests os $158,609
ceo Energy Management Control, Life saRey, and $839,598
Security Systems
coe. Electrical Distribution System $1,501,402
C210 = Communication Systems : g-
Cli: “| Personnel and Material Handling Syatens. $166,397
c12_--') «| Grounds, Surfaced Areas, and Pest Control $396,426 :
Cis Bulldings-and: Structures: $2,070
Cl4_ Heating Plants and Hot Water Boilers a $1,016,001
c1s5 . Heating, Ventilating, Air Conditioning, aha. ¥ $825,199: *
: _| Refrigeration Systems ~ :
Cié Utility Distribution Systems : $139, 464
C17 Maintenance-Related Environmental Systems” $y
(2) Hourly Rates for Delivery Order Pricing
an ; Straight - ve |
__: Labor Category 5 Time - overtime Doubletine
|. Maintenance . Trades ‘Journeyman - 35.74 } 42.44 e56i58 : E
Maintenance ‘Trades Helper | 30.15 34.05. 45 140
High-Voltage Eléctrician “sf 31.17 41.35 Hs 56 .9F
| Apprentice | : a eee
High-Voltage Electrician : 52.00 71.89 - 95.70 vf
Journeyman = 2 :
Stationery mgineer, 36.48 “43.55 57,99
Stationery . 37.98. 45.80 | 60.79
Engizier /Mechanical, /Control : : :
Steam Plant Maintenance a 37.98 ~45.80° | 60.79
Steam Plant Helper < - : 32.83 38.07 50.76
Grounds. Maintenance Laborer 31.89 36-66 48.87
Heavy Equipment Opdrator 36.26 43..22 57.58
Grounds Maintenance Lead 33.25 38.71 51.61
Incidental Engineering 54.25 68.53 90.06
(3) Burden Rates for Delivery Order Pricing .
Material: 6%
Equipment: 6%


RPPO3 -C6#-01/NAS3 -03003

SECTION C8: ENERGY MANAGEMENT CONTROL, LIFE SAFETY, and SECURITY SYSTEME

1. ‘GENERAL Rkguinmenivrs
a. General Intention. The work under this section shall include PM,
PT&I, PGM, and ROL, operation, rouble galls, minor service requests,
and xepair of equipment and systen ‘components with their associated
-abpurtétlances, including, ‘detectors, transducers, activators,
- o* nozzléa, piping, storage. tanks, pumps ; valves, batteries, inverters,
: starters, ‘controls, cameras, lighting, loop cabling, and wiring. All
o* work ahall comply with the applicable directives, manuals and
: ta jtrlictLons liste ‘in attachments ‘I-c1. 1 ‘Section a.

'b. ‘Attachmént' aca, 1 liats ‘all ‘of the Life dazety systema and equipment
"to be serviced under ‘the ‘contract, which includ :

x Bldg. “Bvaciation (Systems
- (2) Energy Madagenent Control ‘(EMCS), and Apogee Life Safety (aus3)

. “systaina oe
ay ‘Gombustible cas Monitoring aystens’ 7
(4) Low Oxygen. and Toxic Gas Sensors . ()

(5) Emergency and Exit Lighting Systems

(6) Automatic’ Sprinkler and Standpipe Systems/Hose cabinets
(7) co2 Extinguishing Systems

(8} Hood. Suppression Systems

(9) Aqueous Fire Fighting Foam (AFFF) System
(10) Fire Pumps ‘

(11) Fire Hydrants

(12) Fire’ Extinguishers

(43) Emergency Generators and Transfer switches
(14) Closed-Circuit Television (CCTV) Systems
(15) Access Control Systems

(16) Intrusion Detection systems

(17) ‘VESDA Laser PLUS Detector

(18) Energy Management Control system

2, DEFINITIONS
Refer to Section C2.
EMCS and ALS3. A computerized building automated equipment control and
monitoring system that currently consist of Apogee software and peripheral { )
Lo Cca-1
LIFE SAFETY SYSTEMS “12/18/2002,


Sa ia volta ees woth 2
OPERATIONS REPAIR AND MAINTENANCE CONTRACT. | (FORM)

katie:

RPPO3-CGF-01/NAS3-03003 " ‘sEcrron ¢13

SECTION €13; BUILDINGS AND STRU

1. GENERAL REQUIREMENTS oo.
a. Genéral ‘Intention. The work under this séction shall include PM,

ROI, trouble calls, minor service’ request, and repair of buildings,
structures, and related system components with their associated
appurtenances, including, floors, walls, ceilings, doors, windows,
stairs, roofing, exterior, painting, office furniture, machine tools,
and structural metal work. All work ‘shall ‘comply with the applicable
directives, manuals and instructions listed in Attachments J-C1.1,
Section J. . .
b. . Attachment J-C13.1 lists all of the Building and structures

_ Maintenance, Repairs and Alterations systems to be serviced under the
contract, which include:
(1) Buildings and Structures
(2) Handicap Doors
(3) Snow Melt Equipment

2.” DEFINITIONS
” Refer to. Section C2.

3. GOVERNMENT FURNISHED ITEMS
No section specific GFP. .

4. FIXED PRICE WORK

a. Recurring Services : :
The Contractor shall perform PM on systems ‘Listed in Attachment J-

C13.1 in accordance with the contract requirements specified in this

section,
Contract Requirement No, C13-01, Handicap Doors Annual PM.

b. “Trouble Call” Requirements
The Contractor shall perform trouble call work as necessary to
determine the cause of problem or malfunction, eliminate the
cause(s), make repair(s), and restore the building component to
satisfactory operating conditions.

G. Minor service requests
+ C13-2 fe
BUILDINGS AND STRUCTURES 12/18/2002


..FACILETIBS OPERATIONS REPAIR AND MAINTENANCE cowreact (Forn)

RFPO3 -C6F-01/NAS3-03003

(22) | Contract Requi. renent No. C14-20a, Water Softener

| Quarterly PM.
_ (23) Contract Requirement No. C14-20b, Water Softener
Annual PM.

“b. . “trouble call” Reguizenenta
: “The “Contractor shall perform trouble call work as necessary
: ko determine the cause of system and equipment malfunctions,
‘eliminate. the cause(s) ,, and restore the system or equipment .
to satisfactory working | condition.

, (a Miziox service requests

The Contractor shall perform minoz service request work in
accordance ‘with cs.

nett e bo okeat te oy

5. ‘npavawrai “QUANTITY WORK. .
. “Indefinite quantity work ‘shall be ordered in accordance with

Segtion Cé,

6, ,. RECORDS AND REPORTS .... - nants : 0)
a. Contract Requirement No. C14- 99, Maintenance and Production °

ef Heating Plants, Records. and Reports.

by. Additional and maintained, xecords. and reports shall be
. updated after completion, of the work by the Contractor and
;maintained in. a, history file throyghout ‘the term of the
contract. (see "Records and Reports” paragraph of the
“MANAGEMENT” clause) . Additional records and reports

ve include:

a. (1) | Operating: Records, Reports, and Logs. The Contractor

shall maintain operating racords, laboratory records,
«maintenange records, emergency condition records, fuel
tank readings, and operating cost records daily. The
; Contractor shall..keep,copies of:all records at the
Central Heating plant,,,. Building 12...
42). -The Contractor shall maintain and. post current signs
and instructions including, -but. not. limited to, no
smoking, electrical and. chemical hazard warning signs,
routine daily instructions, and routine laboratory \)

; C14-8
HVAC, CHILLED WATER,, AND ENERGY. MANAGEMENT. CONTROL . SYSTEMS 12/18/2002


° 1. THIS CONTRACT ISA RATED ORDER to [RATING PAGE
SOLICITATION, OFFER AND AWARD | * UNDER DPAS (45 CFR 350) > DO-c9 “1 OF 185
2. CONTRACT NO. 3, SOLICITATION NO. A,IYPE OF SOLICITATION ]6, DATE ISSUED 6, REQUISITION/PURCHASE NO,
te ' SEALED BID (IFB) ,
«| NAS3-03003 03-C6F-01 X NEGOTIATED (RFP) November 4, 2002 210180
» ISSUED BY CODE

NASA Glenn Research Center
21000 Brookpark Road
Cleveland, OH 44135

8, ADORESS OFFER TO (ifother than lem 7)
i NASA Glenn Research Center
FORM Source Evaluation Committee
"°° Building 501, Room 104
21000 Brookpark Road
Cleveland, OH 44134

NOTE: In sealed bid solicitations “offer and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in original and (see L.13) copies for fumnishing the suppiles or services in the Schedule wih b6 received atthe place specified in item 8, or f

hanccanted, In the deposttory located in N/A_ unti

12:00 noon

local time, on 12/23/02 (date).

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L,. Provision No. 52.2147 or 52.21 5-1. All.offers.are:subject to all terms and

Conditions contained In this solicitation, . oe :
_ TO FOR (A. NAME B. TELEPHONE.NO. (NO COLLECT CALLS) [C. EMAIL ADDRESS
INFORMA’ "AREA CODE NUMBER exT, .
CALL: > Mark Manthey 216 433-2750 N/A. | ‘mark.w.manthey@are.nasa.gov
oF — 14. TABLE OF CONTENTS _ __,
msec] “DESCRIPTION JraGersy OX] SEC, | DESCRIPTION Paces)
PART | -THE SCHEDULE “~- : _ PART II= CONTRACT CLAUSES
“A_|SOLICITATIGN/CONTRAGT FORM = [4 TXT 1 Jeontract cLauses : [4
B_ SUPPLIES OR SERVICES AND PRICES/COSTS' 43_|' “PART Ill LisT OF DOCUMENTS, EXHIBITS AND OTHER ATTACH,
C_|DESCRIPTIONSPECS.WORK STATEMENT s4_ [XT ys JusTorartachents”” [2
D_|PACKAGING'AND MARKING 4 PART IV - REPRESENTATIONS ANO INSTRUCTIONS
E_ [INSPECTION ANDACCEPTANCE 2. |X] _K_JREPRESENTATIONS, CERTIFIGATIONS AND 9
F [DELIVERIES OR PERFORMANCE 2 OTHER STATEMENTS OF OFFERORS
G_|CONTRACT ADMINISTRATION DATA 8.1 X._t JINSTRS.. CONDE, AND NOTICES TOORFERORS 16
jH_ [SPECIAL CONTRACT REQUIREMENTS 8 |X] M. |EVALUATION FACTORS FORAWARD..... 5
_ : OFFER (Must be fully completed’ by offacar)
“frorn for racsiot of “offers Specthod above, to furnish sny os ‘a hend aoc prices ore offered at the price set Sores
Sach Item, delivered at the designated point(s), within the time specified in the achedule. . _
13. DISCOUNT FOR PROMPT. PAYMENT. : [#0 CALENDAR DAYS’: 120 GALENDARBAYS” 130 CALENDAR DAYS: CALENDAR DAYS
(See Section), clause No, 62-242-6) % hm eee %
14, ACKNOWLEDGMENT OF AMENDMENTS (The offeror [AMENDMENT NO DATE AMENOMENTNO_[ - DATE
ichnowledges recelpt of amendments to th SOLICITATION). 0007 _ 12/02/07 _, 0003 T216/02
or offerors and relited decuments numbered and dated: Ca GP 7
&.NAMEAND |" Cope] - _ogz4a “FACILITY [_ __] 16, NAME AND TITLE OF PERSON AUTHORIZED TO SIGN
ADDRESS OF} , " OFFER (Type or print) ues
OFFEROR Call Henry, Ino, 308 Grevard Avenue, Cotoa, Fl, 32922 Henry L. Foster, Breisdent
5B. TELEPHONE NO, 18C. CHECK IF REMITTANCE ADDRES: [ATURE 8, OFFER DATE
(include area code) |S DIFFERENT FROM ABOVE - E!
321-631-6669 | SUCH ADORESS INSCHEOULE 7} Lo d + 12/23/02
te AWARD (To be completed by Gowemment ae ~ vere
3. ACCEPTED AS TOITEMS NUMBERED 120, AMOU| 21. AGCOUNTING-AND APPROPRIATION
ae onde | Cues oug B.3) ee,
| AUTHORITY FOR USING OTHER THAN PULL AND OPEN COMPETITION [23. SUBMIT INVOICES TO-ADQRESS SHOWN IN: > item
10 U.S.C. 2304(¢)(_) C741 U.sic, 253(0)(_) : (4 Goples unless otherwise spectfiad) 25

ADMINISTERED BY (If other than lem i)

CODE °

25, PAYMENT WILL BE MADE BY

~C6oE

NASA Gletin Research Genter :
Employee and Commercial Payments Branch
21000 Brookpark Road, Mall Stop 500-303

= Cleveland, OH 44135. . «.

“ME OF CONTRACTING OFFICER (Type or print)

Hark. Manthey

TAN

w77

AMERICA
" eg

Be
SU

28. AWARD DATE

Mt

‘ORTANT ~ Award will be made on tis Form, or on Standard Form 26, or by other authorized officidf written notice,
4 =

faxfo3

7840-01-162-8084

306133
AOUS EDITION NOT USABLE

PAR (48.

‘STANOARD FORM 35 (REV. 8-07)
Prescribed |

63.214(e),


RFP 03-C6F-01, Amendment 1/NAS3~03003 SECTION G

The following: contract information is considered confidential
commercial data:

- TBD.

G.7 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR) -
TASK ORDER CONTRACTS (GRC 52.242-93) (SEP 1992)

(a) A Contracting Officer's Technical Represeritative (COTR) will be
delegated under this contract pursuant to the clause at NFS 1852.242-
70. -The contractor ‘will receive a copy of this delegation at the time
of award of any ‘contract or shortly thereafter. This delegation will
take place on a NASA Form 1634 and will.list not orily the ‘COTR ©
delegated, but also his/her duties and responsibilities, Throughout |
this-solicttation/contract there may be referenced made to a wariety
of different titles, intLluding "NASA Project Managet'', ‘NASA Technical
Monitor", and "NASA Contract Monitor"; unless specifically stated
othetwise, these xefer “to ‘the: coTR. : .

(b) A Task Manager other than the COTR may be assigned on any task

J order issued under this contzact. Ally stich task”manager has overall
responsibility for the technical effort under the-task order. Task

» Managers, are-not.;. however; authorized’ to ‘make teclnical directions or
perfor) any’ other duties or responsibilities “ds may be ‘delegated to
the OTR, ox: fetaitied ‘by the’ ‘Contracting ‘officer.

G. 8 AWARD OF ADDITIONAL, coMPRAGT PERIODS .

as’ desonibed herein, ‘the - contract period of performance “may: be”
extended beyond the core period based on the overall performance of

the contractor .

(a) period of Performance - The contract period of. performance
may be extended beyond the core period in one-year increments up--
to. a total of °10 years based on the assessed ‘level of-cdontract
perfomhance, .Contraét” performance will be evaluated in accordance
with the Performance “Evaluation Plan issuédby the Contracting

officer.

(b)’ The Performance’ Evaluation’ Plan will be issued‘ to the’
Contractor if and when the first option period is exercised. © The
Plan may be revised by the government at any time, and any revisions
will become effective with the evaluation period beginnirig no sooner
than. 15 calendar days after the revised plan has been provided to
the contractor. ‘The performance criteria “included in) the Plan will
be based on the performance standards specified in part C.3 of the
Statement. of Work and'on. thé’ tedsonableness of IDIQ order prices.
‘The ‘pexformance rating may also take into consideration any:
corrective actions that the Contractor has taken to improve
performance where ‘the: Standards have not ‘beeri met.

. Page G-6

a

CO

o



RFP 03-C6F-01, Amendment 1/NAS3-03003

B.3. PRICES

a. CONTRACT YEAR 1

od
SECTION B-

Equipment:

Page ‘B-4

(1) Contract Phase-in: $263,043
' (2) ‘Firm Fixed Prices for Recurring: Services
sow ‘Annual
Section Section Title Price
cS5a Trouble Calls “$1,261,888
Cc5b fMinor Service Requests $183,414
for] Energy Management Control, tite, Safety, and $861,181
Le. Security Systems __ . a a
ce, Electrical Distribution System _ . $1,569,917
C10 .|.Communication Systems , 4 $=
C21 Personnel and.Material Handling ‘Systems : $178,069
C12 Grounds, Surfaced Areas, and. Pest. Senbrel ws 1 8405, 412 |
C13 Buildings and Structures * $2,206
c14 Feating Plants and Hot Water Boilers $1,030,661
cis Heating, Ventijating, Air Ghaditioning and ° $954,482
Refrigergtion, Systems ie . : :
Cc1é Utility Distribution-.Systems $151,285
C17? Maintenance - Related : ‘Environmental Syston s-
(3) Hourly, Rates for Delivery order Pricing
Straight-

Labor Category +>. Time . Overtime,| Doubletime
Maintenance ‘Trades Journeyman : 486 - 41.130 154.83
Maintenance ‘Trades Helpér-: «_feogvda "33.00 ° 44.00
High-Voltage Bleotrician ' 2 36.61 40°51 55.37
Apprentice - . foe we
High-Voltage Wiectriciay “ 50.88: + 70.32 93.60

.| Journeyman
Stationery Engineer = ° 35/59 ‘42 iat [56528
Stationery “# ease 737 03° ‘| 4433 8¥ 59.03
Engineer/iectiandcal /Conttol 7 ‘ ‘ - ot
Steam Plant Maintenance ~ | 37303 44.38 [5.03
Steam ‘Plant Helpér a i 31.76 36348" #8564:
Grouridg’ Maintenance Laborer 31.14 35'.54" 47.38
Heavy Equipment ‘Operator’ 35.39" 41.92 | 55.90
Grounds Maintenance Lead 32.50 37.58 50.11
Incidental Engineering 52,35 66.63 87.52
(4) Burden Rates for Delivery Order Pricing ©
’ Material: 6%
6%


Ps
RFP 03-C6F-01, Amendment 1/NAS3-03003 SECTION G

(c) The contractor's performance will be evaluated every 6 months
beginning in the 4°" contract year. The annual rating will be the
basis on which determinations will be made whether additional
contract periods have been earned. The annual score will take into
consideration the two 6-month scores.

(d) The contractor’s performance must be rated “Excellent” in
contract years 4, 5, 6, 7, and 8 in order to earn contract periods
6, 7, 8, 9, and 10, respectively. If after the conclusion of the
annual evaluation period during contract years 4 through 8 the
contractor fails to earn the corresponding award period, the
government will commence the re-competition process. The contractor
cannot be awarded an additional contract year in the final year of
performance.

(e)} Both parties have the right to cancel un-awarded award periods,
for any reason, at any point after four complete contract years of
performance. The parties must provide written notice of their
intention to cancel un-awarded award periods at least 12 months
prior to the effective date of the subsequent period.

(£) Determinations of Contractor performance ratings made under
this clause are unilateral decisions made solely at the discretion
.of the Government. .

Page G-7


FACILITIES ;QPBRATIONS ‘REPAIR: AND: ‘MAINTENANCE CONTRACT (FORM)

, RFPO3-C6P-01/NAS3-03003

- (ib)

(9),

‘sHerTON cs

Ig the Contractor.has not positively. diagnosed the cause a)
before it has incurred:more than $2,000 in costs, :
continuation and completdion of’ the diagnosis will be paid ©

based onthe hourly prides-im Schedule B for actual hours ©.

worked after the Contractor-has incurred $2,000 in costs. ©
‘Where permanént correction: would exdéed $2,000, but
temporary correction .would:not;*temporary correction

shall be made, If only temporary. correction is made; the
Contractor :shall so notify the Government along with a
preliminazy..cost proposal -for :permanent correction under

‘Indefinite Quantity pricing.

d.  . Limitatdon of ‘Government’ s: Ldability.

12), ..I£ -the Contractor does.not notify the Government, and incurs
-costa.in excesa of $2;000 to continue or complete the
requiremant,. the Government is mot. obligated to place a

Delivery Order..and. the Contracton'may be liable for all cost

itt

,  -inaurred sunder. the. otigimal Trotble Call.

e@. -. Progassing Trouble Calla = - . € )

(1)... Notification. Procedures .~ 4
“The Work Control Office will. initiate Trouble Calls to

(a)

-(b)

FIRM FIXED PRICE WORK

the Contractor using the CMMS. The Government may, but
is not required to, combine intd.a dingile trouble call
all previously issued and -outstanding ‘trouble calls

wecaived for.a ‘singlé system in the same building or
. structure:

i For example; “leaking roof” and “damaged
ceiling tile’ in the same. building or system would be one |
trouble call... During ‘regular working. hours, the
Congractor. :shalk: continuously ‘maintain a telephone watch

- for immediate notification of Emergency Trouble Calls.

Contraatorx: receipt. of Routine and Urgent Trouble Calls

shies SapeeBiat deriva}.

. owia.the. MMS. shall constitute notigteation of routine and
. Urgent ; Trouble: Calls...+

- During other than regular working hours, the COTR or’

dispateher.:will notify. the Contractor of emergency work
by, contacting the personnal listed in the Emergency and
Snow Management Plan. The Contractor shall..contact the C)

6 CB -4



* RPPO3-C6F-01/NAS3-03003

COOLING TOWER AND CLOSED LOOP PARAMETERS

System
Towers 1and4

Tower

2

Towers 3and6

Tower

Bullding 142

Bullding 301/Old
Building 301/New

Bullding 302
Building 333,
Bullding 500

oo

cro Blological Operatin:
“nl Codling Towers Less Than 400 € ce
Less Than 25 Bi emase RLU)”

‘All Closed-Loops
fe} 1d Wat
System
Building 4
Bullding 7
Building 14/1008.
Building 14/126
Building 85
Bullding 102
“Bullding, 124
Bullding 143/4
Building 1443/2
Buliding 203

Building 304/Mir
Building 309/Frt
Building 309/Rr

Present cles
28- 4.0
40:85,

q eat ant Gon rol an 2 .

“0. 5-18 pom Mo+6
. 0.6-=1.8 ppm Mo#6
; 0.5 - 1.5 ppm Mo+6

0.5 - 1.5 ppm Mo+6

5, mn Mo+6
0.5-1.5 ppm ‘Mo+6
0.5- 1.5 ppm Mo+é
0.5- 1.5.ppm Mo+6
0.5- 1.8. ppm Mors
0.5 1.5 ppm Mors

Glycol Systet eratin eters
Type Treatm ent Control Range pH
Chilled -10 to -20 Degrees F 8.0-10.0
Chilled -40 to -20 Degrees F 8.0 - 10.0
Chiled 10 10-20.DegreesF  8.0-10.0

Hot . ~10 to -20 Degrees F 8.0 - 10.0
Cited 10 to-20 Degrees F 80-100
Chilled -10 to -20 Degrees F 8.0 - 10.0
Chilled 10 to -20DegreesF  8:0-10.0
Chilled 10 to -20 Degrees F 8.0 - 10.0
Chilled ~10 to -20 Degrees F 8.0 - 10.0
Chilled -10 to -20 Degrees F 8.0 - 10.0
Chilled +10 to -20 Degrees F 8.0 - 10.0
Chilled ~10 to -20 Degrees F 8.0 - 10,0
Chiles -10 to -20 Degrees F 8.0 - 10.0

7 v sCLSi=6. .
HVAC, REFRIGERATION, AND ENERGY MANAGEMENT CONTROL | SYSTEMS

FACILITIES OPERATIONS REPAIR AND HAINTENANCE CONTRACT (FORM) ~

“

SECTION Cis

E

8:6 -9.0

8.6 -9.0

"85-90

8.5-9.0

" 85-9.0
85-90

* y2/re/2002


PACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM) i?

RFPO3-C6R-01/NAS3-03003 SECTION C15

SECTION C15: HEATING, VENTILATING, AIR CONDITIONING, AND REFRIGERATION

1. GENERAL, REQUIREMENTS
a. |General Intention. The work under this section shall include PM,
PLTGL,.-PGM, and .ROI, operation, trouble calla, minor service
_ | Requests, ingluding, humidification systems, heating furnaces,

. centrifugal, scroll, rotary screw and reciprocating liquid- and
air-cooled central air conditioning systems, direct expansion
package air conditioning units, computer room cooling units,
window and through-the-wall heating and air conditioning units,
air-handling units, convectors:and unit heaters, compressors,
blowers, ventilation, exhaust and make-up fans, service valves,
dampers, condensers, condensar water systems, coils, chillers,
purge. units, cooling towers, EMCS, controls, ductwork, piping,
moters, evaporators, chilled water systems, air filters and

dryers, fan coil units, water coolers, beverage coolers,
refrigerated food displays and ‘salad coolers, . ice machines,
refrigerators, and reach-in freezers; performance of seasonal
equipment start-ups and shut-doqwns; surface clean of air
a@iffusers, duct cleaning , and exhaust ‘grills : and maintaining < )
records and preparing reports to ensure safe’ and efficient
equipment operation. All additional. costs associated with
performance of refrigerant leak detection, redlamation and

- xecycling shall be provided at no additional cost to the
Government. All work shall comply with the applicable directives,
manuals and instructions listed in attachments J-C1l.1, Section J.

b. Attachment J-C15.1 lists all of the-HVAC, Refrigeration, and
Management Control systems and equipment to be serviced under the
contract which include: '
(1) Split system Air Conditioners/Condensing Units
(2) Package Air Conditioners
(3) Rotary Screw Chiller Systems
(4) Ady Handling Units
(S) Fan Coil Units .
(6) Chemical Feed Pumps Sl
(7) Aix Compressors (Control Air)
(8) Centrifugal Chiller systems
(9) Refrigerated and Desiccant Air Dryers
(10) Exhaust/Make-up Fan/Blower Assemblies

‘©

: c1s-1
HVAC, REFRIGERATION, AND ENERGY MANAGEMENT CONTROL SYSTEMS 12/18/2002


oO

.


RFPO3-CS¥-02/NAS3 -03003 . ‘ vepioe ighedi

. - SBGTZON C10: COMMUNICATION SYSTEMS .

nS GENERAL REQUIREMEN'TS oo. .

a. General Intention. The work under, this.section shall include trouble
calls, minor service requests, and repaix of equipment and system.
components with their associated appurtenances, including, computers,
tuners; amplifiers, speakers, routers, gateways, batteries,
inverters, lighting, wiring panels and junction boxes, conduit,
cabling and wiring. All work shall comply with the applicable
directives, manuals and instructions listed in attachments J-C1.1,
Section 7. :

b. Attachment J-C10.1 lists all of the Communication systems and
equipment to be serviced under the contract, which include: .

(1) Paging Systems
(2) Intercom Systems

2. - DEFINITIONS . ; { “
Refer to Section C2. - “ae

3. GOVERNMENT FURNISHED PROPERTY
No section specifi¢ GFP.

4: FIXED PRICE WORK
a. Recurring Services

There are no scheduled recurring (PM) requirements.

b, “Trouble Call" Requirements

The Contractor ‘shall perform trouble call work as necessary to
determine the. cause of system and equipment malfunctions, eliminate -
the cause(s), and restore the system or equipment to satisfactory
working condition.

c. Minor service requests

The Contractor shall perform minor service request work in accordance’
with C5. :

5. ° INDEFINITE QUANTITY WORK
Indefinite quantity work shall be ordered in accordance with Section Cé. ~ ( )

<C10-1

COMMUNICATION SYSTEMS 12/18/2002 ,.


_ FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM). 5

RFPO3-C6F-01/NAS3~03003 SECTION C17

a.

(2) Radioactive material yo
(3) Infectious and medical waste )
(4) Ordnance (propellants, explosives, pyrotechnics)

Hazardous Waste/substance Spill Cleanup. ‘the Contractor shall clean

. up all hazardous waste/substance spills that occur during the

performance of this contract, The Contractor shall work continuously
to contain and clean up the spill and package the material. ‘The
Contractor shail not leave the site until all. work is completed and
the Government Competent Person releases the Contractor. The
Government Competent: Person will maintain a log on the spill site and
write down all significant events and the times that they occurred.

Hazardous wastie/ substance spills may include, but not be limited to:
atitomobile “gas, fuel oil, diesel oil, ‘transformer oil, hydraulic and
lube oils, “paint ‘related materials and sdlvents. The Government
Competent * "person wild provide all information available on’ the
material at the spill site, prior “to the. Contractor starting work.

DEFINITIONS
"Refer to “section c2.

ial)

Govern FURNISHED, ITEMS
No section 8) ~

ce FIXED PRICE WORK . Coe a
_ Recurring Services. The Contractor shall: perform trouble call work

as, necessary to support the, maintenance. and. repair activities under -

the scope, of required, services. They are to determine the cause of

the problem and eliminate.the prohlem in order to restore the system,
equipment or area to satisfactory working condition. and to ensure a

safe environment.

Hazardous Maste/substance Packaging. and Transportation. All

packaging and transporting of hazardous waste/sybstances shall be
performed by the, Contractor as trouble calls. Packaging: and .
transport of hazardous waste/substances from one location will be
considered as part of the xemoval . All packaging containera and
other items required to support the packaging and transport effort

: shall be provided by the Government . _The, Contractor shall not

transport materials off the Center property. Any incidental cleanup _
(>

017-2

MAINTENANCE RELATED ENVIRONMENTAL SERVICES =, : 12/18/2002.



FACILITTES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6P-01/NAS3-03003 : po : 2. SECTION c14

SECTION C141: HEATING PLANTS AND HOT WATER BOILERS

1. GENERAL REQUIREMENTS

a. General Intention. The work under this sect ion shall

include, operating oil-fired and natural gaa ‘power boilers;
water sampling, testing, analysis and treatment; fuel oil]
handling and sampling; boiler atart- up and shut- -down; PM,
PT&I, PGM and ROI; and ‘miiior vrepaix of the boilers,
conipreased air system and associated facilities; annual
boiler inspection and certification; and maintaining records
and preparing reports in order to provide high/low pressure
steam throughout the’ term of ‘the contract. period. All work
shall comply with the applicable directives, manuals and
instructions listed in Attachments J-C1.1, Section J,

b. ‘ Attachment J-c14.1 lista all of the’ Heating Plants systems
and equipment to be serviced undér the contract which
include: °
(1). Bodllers
(2) Compressed Aix system:

(3) ‘* Pead Water System ©”

“t4) tonderidate Return “syaten .
(5) Puiel. system”
(6) “contr61 Systems

au) “Water Softeners” ‘

ce. Operation of Non-certizied Boilers or Unfired Pressure
‘Vesséle. “the Contractor shail hot operate any power boiler
that'.does not have 4 Valid Inspection Certificate. The COTR
shall ‘be notified "if unsafe conditions are found, following
vepaix ‘Of a pressure part,- or after any major modification
‘to ‘boilers, control eqiipment or auxiliaries. “The affected
equipment shall not’ be placed back in operation until
written authorization ie received from a certified boiler

inspector.

2. DEFINITIONS . .
a. tay-up. When a boiler ia in lay-up it is in storage. A
boiieér can be laid-up either wet or dry. This is usually
: performed during the summer to retard corrosion and helps
aséuré trouble-frée operation “uring the next heating
season. — .

. « Cl4é-2. oo
HVAC, CHILLED WATER, AND ENERGY *ANAGEMENT conrroh syérema 12/18/2002


SECTION Cé

RYPO3-C6F-01/NAS3-03003

(1) “Equipment No.”: equipment, structure, or. system identification
number, of unit ,Fepained, ({Z£ the equipment is not listed in C ')
CMMs, the Conte: tor shall submit a “CMMS Request for

W” to the COTR and, affix the equipment with an

equipment number tag, (bar coda) . For equipment that cannot be

tagged, the Government will assign an equipment number in the

coms) . ,
. (2) . “Reason for outage" : Description of the gauue of equipment,
structure, or syatem failure. oe
(3) "Date “Completed*: Date Contractor completed « .wequired work.
(4) "Parts": | Description, quantity, and total cost of materials.
(5) "Regular Hours" “overtime Hours": Actual labor hours expended

“at the job site, (excluding travel.
(6) “pelay/Cancel Notes": 3 Reagon for delay or nonperformance (if
applicable) of any portion of the work assigned.
(7) “epee Condition, Code": , Current, Equipment Condition Code

2 " wucoriarEp PIXiD-PRIGE. The Contractor widl be, paid, a negotiated fixed-
price, for each delivery order, for saeigtinite, Quantity, Work as specified in
the follow: ig procedures

a

“the Contractor, shall. ‘prepare and, furnish a coat estinate identifying
proposed craft hours, materials (parts), subcontractor work, equipment, and.

,, delivery dates . of material. and duratien of, work... The Contractor shall use

: fhe Craft Hour ¢ Prices. pid in section B, Upon apprpval by the
Government, the Contractor's estimate becomes a firm. fixed price for the

DO. Sue eh

c6-3 .
FIXED PRICE, INDEFINITE QUANTITY WORK 42/18/2002 ‘-


“(BORM)

FACILITIZS OPERATIONS REPAIR AND MAINTSNANCE CONTRAC

RFPOS -C6F-01/NAS3-03003 SECTION c9

SECTION C9: ELECTRICAL DISTRIBUTION SYSTEMS ~

1. GENERAL REQUIREMENTS
a. “General Intention. The work under this section shall include PM,

PT&I, PGM, operation, switching, safety person, relay setting,
trouble calls, minor service requests, and repair of equipment and
system ‘components with their associated apptirtenances, including,
motors, generators, transformers, switchgear, batteries, inverters,
lighting, wiring panels and junction boxes, pull boxes, raceways,
cables and other conductors. All work shall comply with the :
applicable directives, manuals and instructions listed’ in Attachments
J-€1.1,' Section c. ‘

-b. Attachment J-C9,1 lists all of the Electrical Distribution systems
and equipment to be serviced under the contract, which include:

(1) Low Voltage:
. (a) Circuit Breakers (Draw-out and Molded Case) (
(b) Grounding systems
(ec) Power’ Distribution Panels | . ,
{d) Motors — ,
(e) Cathodic Protection ~
_ (£) Portable Generators
(g) Uninterruptible Power supplias ° “(wes)
"(h)* auto Transfer switches .
(4) tdghedng |
““(2) High voltage:
a tay” ‘Transformers
(by) Circuit Breakers
- (c) Switches’
: : (d) Batteries & Chargers
(e) Capacitors
(f) Protective Relays
~ “(g)  Sectionalizing Boxes
(h) Power Distribution System ” .
(i) Subatations
(j) | Manholes
(k) Misc, HV Equipment

: “9-2 :
ELECTRICAL DISTRIBUTION SYSTEMS 12/18/2002


SECTION

“REP. 04=C6éP-01, Amendment 1/NAS3-03003 —

Bekformanda of Delivery* orders and Delivery order fnodd fications issued
in accordance. with this clause. , : “

(b) Prior to issuing a Delivaxy Order, the Contracting Officer will
provide the. Contractor with the £ollowing datai . .

“in A fuictional description of the work ddentitying. the!
objectives or results desired from the contemplated Delivery
Order.

(2) ° ‘Proposed performance Standards to be used as exiteria, for
determining whether the work requirements have been “met,

(3) A request for a task plan from the Contractor to driclude| the
technical approach, period of performance, appropriate cost
information, and any other information required to determine. the
¥Yeasonableness of the Contractor's proposal. a

(c) Within’ ten (1), business days after receipt of, the Contracting
Officer's request, the ‘Contractor ahall submit a task plan, conforming
to ‘the ‘request. ‘Thé proposed’ price for each. Delivery Order. shall be
determined based on the. contractor's estimated scope of work and shall

_be developed as follows:
(1) . estimated direct labor hours shall’ be dtemized By ‘Labor

category, using only. ure shall be mult itemized in, Clause, B.3-

(2):
“specif ted’
(3 eat

(4) material | or dub piect coats shall be’ increased. Y the’ burden
, wates Bus,
(3) ox burden’ for overhead ox (profit shall .
be appl material costs determinéd in
oe adcordande ‘with! the above’ pricing procedure
“oo (6) ‘notmaxk-up.or burden for overhesd. or | Profit shalt. pe applied

_ ‘te proposed subéontract costs

“(dj Agtex review and ; jany necessary discussions, "the Contracting -
Officer may issue a Delivery Order to =e Contractor containing, as:

minimum, the. following: a

(Z). Date of the order;

(2) Contract number and order number;
(3) Funotional. description of the -work idembitying
ox results desired from the Delivery Order, indl
instructions.or other information necessary fo:
the task; :

(4) Performance standards, and where appropri ibe; ‘qiatity i
assurance standards; ‘ a y
(5) Maximum dollar amount authorized (cost and fee or price) .
This includes allocation of award fee among award fee periods, if
applicable; .

(6) Any other resources (travel, materials, equipment,
facilities, etc.) authorized;

is ob ctives

Page H-8



ao* "*“wacrirrres‘OPRRATIONS REPAIR AND “MAINTENANCE CONT

RPPO3-C6F-01/NAS3~03003

(2)

(3)

ELECTRICAL DISTRIBUTION SYSTEMS

Conduit! indtaLiabidne” shall -be installed in accordance with :

Operating Instruction LVEPDS-OL~04,
All High Voltage work shall be accomplished in accordance + with
the high voltage electrical powel 7  ayéten operating instructions
‘(EVEPS~ ~Ote). :

12/18/2002


cee spate te te a ag ead ee note
“PACILITIES “OPERATIONS REPAIR AND MAINTENANCE. CONTRACT (FORM) ”

REPO3 -C6¥-01/NAS3-03003

2. DEFINITIONS
“Refer to Section c2.’

3. ‘ GOVERNMENT FURNISHED PROPERTY
. °° “No ‘section specific Grr.

“4. ‘premp prrée Woke
a. Recurring: Services
The Contractor shall ‘perfoxrm PM, Prer, E
_ Systems and equipment listed in attachment J-c9.1 in accordance with
the -contract requizements apecified in this section and liated in .
Attachment J-Cc9.2, The following contract. ‘xequixements shall be
: j the activitie: itemized on the related
_ Maintenance Checklists contained. in Abtachnent J-C9.2 at the .
. ‘E¥equencies’ specified therein. ‘the, Contractor shall provide electric
isolation, switching operation, ‘and safety person. support as required
“to! ‘perform PM, PYRE, dnd PGM task.

aM, and operation on the

’ ne

Boys MMM pa OT on cers : WES
(1). Contxiact Requivenient No. C9- Substation Nitrogen
The (Contractor | ball ghee ithe ‘opezation ‘of the

to ensure proper pressures ‘and maintain ayfficient nitrogen on
hand to change bottles as fiseded . _
(2) Contract Requiranant No. G3- =O. Low voltage Circuit Breakex
“s “mtfennial pew. . Poo
(3) Contract Re renent No. “¢9-02 ‘rounding Systems (Fuel Areas)
“ Bemi-annual’ eM. .
(4). Contract Requiremant. No. 9-03, Grounding Systems Five Year
(5) Contract Requirement No. ‘c9- Osa, Low Voltage, Distribution
“4° “System thermography 5 year PTET.
(6) Contract Requirement No. C9- o4b, Low Voltage, Distribution
, Syatem Five Year PGM: -
(7) Contract Requirement No. C9- 05, “Motor ‘annual, PM.

a) “Contract Requiremant No. ¢9= ‘08 Cathodis Protection Annual PM.

(9) Contract Requirement. No. c9- Ja, Portable Generator Monthly PM.
(10)" Contract Requirement No: 3-76, portable Generator Annual PM.
(11) Contract Requirement No. C9-8a, UPS/Battery Quarterly PM.

9-2 ; aoe 7

: ELECTRICAL DISTRIBUTION SYSTEMS


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFP03 -CéP-01/NAS3-03003 . . . , cece ““geerron cus

samples from the operating boiler for chemical . , CY)
residual teating. The Contractor shall develop and .
, . implement a Boller Water Treatment Operation Plan
(BWrOP) . The Plan shall address MSD's of all
chemicals, corrosion control, spill control, and
“training. The ‘contractor: shall perform and record log
entry results of daily on-gite laboratory tests to
determine or measure levels of hardness, causticity or
alkalinity , phosphate, sulfite, total dissolved solids
(TDs), corrosion, atudies, and acidity (pH). The
Contractor shall collect, monthly samples of feed
water, boiler water and. condensate and ship or deliver
them to an independent laboratory for analysis. A
_ copy of the analysis Shall be provided to.the COTR.
“Boiler water shall be maintained within the following
‘chemical residual limits per the approved BWIOP:

Coo Loe E Ste am Bollers Qperating. Parameters
System Type » Treatment.Control Range Sulfite Control Range Neutral zed Conductivity -
Building. 12/1 20 = 30:ppm-PO4 «: 30.-50 ppm SO3 2600-3000". ,..
“Buildirig 12/2" i. 20-30-ppni Pos 80 -50 ppm SO3 2500 = 3600 ‘G
Building 12/3 20-30 pin Po4 ' *30-50 ppm SO3 2600 - 3000
“Building “fad °° + 203d bpm POM ’ 80 -50ppm SO3 2500 - 3000
Building 12/5 : oo 20° 30 ppm. Pos : (30 -50 ppm SO3 2600 - 3000
Building, 142" NA 80 -100 ppm SO3 1600 - 2000.
Building 301° 20 - 30. ppm. MO+3 30 -50 ppm SO3 4000 - 4600
Building 302° 20 - 30 ppm MO+3 30 -50 ppm SO3 4000 - 4600
: Bullding 33/1" 20-30 ppm MO#3-°« 30-50 ppm SO3° 4000 - 4600
Bullding “33a/2*"- “+ 20='30'ppin MO#¥3“" "30-60 ppm S03 - 4000 - 4500
Buldiig “soda” —_ "20-3.0 ppm MO#3 , 30-50 ppm SO3 4000 - 4600
Bullding S00"... 20-30 ppmMO#3 90-60 ppm SO3 4000 - 4600
Building 500/10", 20+ 30.ppm MG+3_. . 30-60 ppm SO3 4000.- 4500

* or equal technology roe

7)
+ C14-4

HVAC, CHILLED WATER, AND ENERGY, MANAGEMENT, CONTROL SYSTEMS , 12/18/2002


PACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM) 9.

RFPO3 -Cé¥-01/NAS3-03003 SECTION Cis

proper operations. In the event of a refrigerant leak
detection alarm that evacuates a Chiller water facility,
. the Contractor shall ensure that all required safety
. precautions, including the wearing of personnel
protective equipment, are taken before re-entering the
facility to take corrective actions. In event of utility
services failure the Contractor shall return-the chiller
systems to full operational ‘status within 30 minutes of
delivery of utility servicés,
The Contractor shall maintain operating logs that will
“note operator checks and adjustments, and a record file
noting normal ar abnormal operating conditions,
deficiencies or malfunctions, ard corrective actions
, taken, All records and required logs. shall be filed
chronologically and kept in an area designated by the
. . corr. . . : :
(40) Contract Requirement C15-33, Water Treatment operaeen
(Cooling Tower Water Treatment and Closed Loops) -
Contractor shall provide water treatment aneeion for the
cooling towers and closed. lodps, eollect water samples, test
the samples collected, record reaults, - and maintain water “¢
condition to the ‘limits as specified below. The Contractor
shall develop, and implement a water treatment operation plan
(WEOP) . The plan shall address MSD’ 8 of all chemicals, ©
corrosion control, spill control, training, testing
procedure, and Legionella control | consistent with CTI,
, ASHRAE, cpc and OSHA. The Contractor shall collect monthly
. samples of water and ship or deliver them to an independent
laboratory for analysis. A copy of the analysis shall be
provid ad to the COTR. The Contractor shall submit the WTOP
for approval 30 days prior to beginning work. Any changes to
WTOP must be approved by the Government before implementing.
Cooling Tower Water Treatment. and Closed Loops shall be
" maintained within the following chemical parameters limita

aed

per the approved WTOP. en

C15-5 .
HVAC, REFRIGERATION, AND ENERGY. MANAGEMENT CONTROL SYSTEMS 12/18/2002


RFPO3~-Cé#-01/NAS3~ 03.003

FACILITIES OPHRATTONS REPAIR AND MAINTENANCE CONTRACT (FORM:

ae

SECTION CB

.., devices, manufactured by Siemens which operate on Mircosoft Windows 2000

Platform with PC computers used as terminals.

GOVERNMENT FURNISHED PROPERTY

‘ TLecor TaskMaster' Fire and Safety
- Apogee -software for. EMCS.

FIXED PRICE WORK

a.

‘Recurring Services . :

, The Contractor shall perform.PM,. PT&I',. PGM and Operation on the

systems.and equipment listed in Attachment J-Ca.1 in accordarice with
the contract requirements specified in this section, listed in
Attachment. J-C8.2, and the NFPA Code requirements. The, following

contrant:.requizaments ‘shall ‘be: satisfied by performing the activities °
:dteminzed on. the related Maintenanca:Checklists contained in

Attachment J7C8,.2 at «the frequencies specified therein.

-(1). . Gomtract Requirement No. €8-00a, EMCS and ALS3° Operation:

» The Contractor shall maintain 100% operational. status, system
iategrity,. including network. and:database diagnostics; provide
complete technical.support;: servers and client computers and. ,
back ups; data/visual-didisplay texminals, MLN and BLN networks,
drivers and tarminations:;: and other associated MLN and BLN
“software, and hardware., The..EMCS: and ALS3% jis fully integrated
iby: Siemens Apogee® with Life Safety Option ALS3® on a UL listed
five alarm server;,;The Contractor:shall .keep software ‘current,

. with: release reviaions/upgrades. to:main server computers and

: ali .glients that require smodification:.or reprogramming as

sy ‘mecessary.. The :Contzactor. shall :maintain and operate the

:. computerized building automated equipment control and
‘monitoring: syatem as a single's: ams, All system software shall
be. fully’ synchronized. quarterly and.as required by major
: @xpansion to maintain: clear. system operator screen. . .
(a) EACS~ The’Contractor shall maintain 100% operational
status.of the EMCS: network. system, including but not
limited to;. field.panels. (MBC, MEC), FLN Application
Controllers: (TEC,.UC), The .Contractor shall provide 24
-hour / 7 day a week monitoring of critical and non- -
eritical alarms.: The Contractor .shall have an operator
on-site during the.day shift, fully capable of making
ca-2 fate eet

LIFE SAFETY SYSTEMS ‘ 12/18/2002


RFP 03-C6F-01, Amendment 1/NAS3-63003 oe ““gaelrtoiy Ht *

outstanding items. The employees last atop | is for. the xeturn of
. their ‘Government ‘issued: i. D. badge.

“4gk) thé ‘Company Shall ‘esiire ‘that’ the texminated anid/ox
resigned ‘éniployee has retiurhad’hi's/het badge td thé’ Main Gate ”
Badge Clerk. Final clearance of a Contractor upen completion. of
a contract will depend in part upon accounting for ali“badges .
igaued to employees during the performance of the contract. It
“should be recognized that security, ‘badges are Governmelit property
and any’ alteration or misuse ‘of these badges ‘may be. Pi ecuted as

a violation’ ‘Section | 499; Tit te, os,

(2) /Non-Res ident! Contractors (employees: with nd “picture badges)

The Sent eaictor on-site manager shall comply “keh ‘the Badge and
Property Regulations (NASA Form C-421) a’ dopy of which Will be given
the Contractor prior to the start of the contract. The Badge and
Property: Regulaticas’ ind quoted Below: % : i

“HY Bieuré that eadh company’ apis} é@ 18 in’ posseds! on, of
 Fomit €-9975 ped # kd ‘xepdttilig’ td ‘work * for badging’ p
‘Enploydds' not reer ‘oft fie

ranted: of ‘a Contractor: upon’ cole ‘on

depend in part. upon the. accounting’ for’ all’ baages’ ibeuea’ to

employees, duxing the performance of the contract. It. should be
at

(b)

(2). “The Géritractor BhaLL ensure “that! at jmn-Giiied: yedberey

issued to its employees is returned’ and in satisfadtéry ‘condition
Upon termination of an cases ,, Where,
ccountabliity” ox” the’ Exon one: aeeroyes

* office Of thé’ Logtatics ge

the cdémpléetiion' of’ the ‘Goverment ‘contract, :

. rétuéned, ‘and the’ coritkact valué will’ be’ es any
propdrty not accounted for. '

Page H-4


RFP 03- 7C6F- -o1/imss- 03003, - . _ ia
“cribudamen does not participate in the evaluation of prepaga:
source. seleotion proces: a djudiedtion of formal: cort#act
disputes. Therefore, béfo: :

parties must: first addr their ‘concerns, issues disagreements,
and/or recommendations to the contracting officer. for resqlution.

(b) If resolution cannot be made by the contracting officer,
interested parties may contact tHe installation ombudsman, ”

Dr. Sunil Dutta ,
NASA Glenn Research Center
21000 Brookpark Road, Mail Stop 3-9
“Cleveland, OH 44135- 3192
: telephoite: ,
FAX: °
e-mail;

‘gte-433-eade”

Concerns; ‘issues; * atssircdiaies

the Director of the Contract’ say Seeker Division, “at 202-358+ 0422;
facsimile 202-358-3083, e-mail, sthompsi@hq.nasa.gov. Please do not”
contact thé. ombtidgmlan ‘to ‘Yequest” ds of the solicitatién, verify

' offer due date, or clarify technical ‘requirements. Such inquities ~-

sball be dixrected to the contracting officer ras specified | elsewhere
very

(a) “fe: this “is a ‘adi ox délivery ‘ordet conteact;
review complaiits from contractors and “éisure’ th
opportunity to be consideréd,. consistent with ‘the ‘pr
contract.

Page I-4



RFP 03-C6F-01, Amendment 1/NAS3-03003 ; SECTION B

systems equipment and components for which scheduled maintenance
or operations is required under this contract. A unilateral
contract modification would be issued by the Government to adjust
the estimated annual quantities specified in Attachment. J-B1.1
and the related prices in Clause B.4, adjusted according to (b)
below, except that if the quantity of any item is changed by more
than 50%, the related price adjustment (s) must be negotiated with
, the contractor.

b)- Notwithstanding the initial notification required.in (a) above, ,
an equitable adjustment, based on the associated unit price
listed in Attachment J-E3.1, “Unit Prices, 4 adjusted according to
the’ Schedule below, will be made for any actyal annual required
quantity of Trouble Calls, minor service” calle, or individual
scheduled maintenance or PTsi- activity which’ ts either greater
than 110: percent or.less than 90 percent. $f thé estimated annual. _
quantities. shown ‘in’ Attachment J-BL.1, “" The" unitprice to be used.”
for increases or’ décreasés ‘Ln actial qudtitities will be .

: determined as follows: ‘

re ‘Gait feiss] UnIE rice
Percentage Adjustment ° Adjustment
| Variance. for Increases | for ‘Decreases |

1os20% | --  P
20-306. | ¥ %
30-50% a Bo . $ . . 14

The: adjustinant “wi be: an | increase or decrease: to the contract
price(s) for. the relevant €ixed ‘price. xequirements, : ‘The. amount:
of the price increase or decrease will be: the. product ‘of
difference between the actual annual quantity and 90% téex
decreases) or 110% (for increases) of the estimated annual
quantity, and :(2)" the applicable adjusted wiit price,”

(c)’. Actual \aninial requived quantities of Recurring Services 8 will,
be determined ‘by: the. Governmient’s Computerizéd Maintenance Managejent
System (CMMS), more fully described in section ¢,5.2.,, which the
Government. will continually update to reflect the addition .or deletion :
of equipment: and. system components for which scheduled services. axe,
required under this. contract. .The CMMS will also serve'as the basis
for determining the actual number of trouble calls and ‘minor | service

cakis teaued and completed.

Page B-3


a

RFP 03-C6E-O1, Amendment. 1/NAS3-03003 SECTION G
oer. ‘ ae) epee Tes .

for under any other Government contract, without the “contracting
og ‘Grficants ‘prior written approval.

(eo) “gasoline for ‘béth-‘installation-provided and contractor-owned °
vehicles used in the performance of contract services,

(a). {Publications * and blank: forms ' stocked by chs installation.

(e) For. all contractor personnel {regardless of ldtation), the
contractor ishallprovitefor‘their own information’ tedlnology -(IT)
needs: .Minitially however, ‘any desired énreétions to GRC's local’ area
network, and telephone services shall béobtWined ‘throtgh a direct
contractual arrangement with GRC's ODIN contractor. The contractor
may provide:: for’ their itenaining IT needs‘ on.-their-own ‘or ‘obtain any or
all of thesé: setvicés “(iholudidy ddsktops;’ séftware, -malntenance;’
system administration and ated services) directly from the ODIN
contractoz 1, The! contact ‘the ODIN ‘contractox, Affiliated’ Computer
Services. (ABG}+Governinent Solutions Group) is ‘derry” Staar (226)"°977-
*0900.! .In- the eventthat ‘the: contractor’ chooses: ‘te “‘providé “for. any of
these additional nr services’ through “neahsothe? than ‘ $hé-GRt" ODIN
contyadtor, the contractor shall -(1)\ ser! ‘comply’: with all’current
and future Governmsht;: NASA; ‘and Glenn ¥
and (ii)..be: gotely enponisible! ‘for ‘ensuring’ “eompatibilaty and:
‘interoperability with ¢ Glenn | systems wherever required.
- (£), Safety veutd.
facilities.

(1) Applications shall be submitted'to; aiid shall ‘be progessed
by, the Support service contractor currently operating the
Fithess ‘Center for. the Government.

(2) The procedure for receiving and processing applications,
‘ obtaditiing ‘a medical: iauthorization’ from’ a “licensed: physician, and
seledtion Jof« epplicant’s : for ‘participation’ will: be similar to the
? procedure: for Government: _eniploydes ¢ ' ee E
Doin, Vig tes i :
2 ABY CALL Andividuals” ipplying for pértloipetion phat. sign a.
» statement: waiviig the ‘Government’ fiom’ any) liability €or personal’
injury during participation in Fitness Center adtivities.

(4) ‘Medical. treatment of asfirst-aid nature ‘for Contzactor ‘pérsonnel
injuriestor’ fllnessés ‘sustaindd during on-site duty.“ Ih ‘all instances
of -severe-infury; of -sudden ‘life threatening illness' (e.g. heart
cvatback), the-Energency Medieval Tedhhician Squad shall ‘be stoned
immediataly;: by dialing-'911:". Réferrals to tertiary date centers and
for private physicians will be made in cases requiring long term
‘Bollow-up, ‘ox ‘when : iepecitic. services required’ ¢ are unavailable on-site,

” Page. oa

~,

7.)


FACILITIES OPERATIONS REPAIR AND MAINTENANCE ‘CONTRACT (FORM)

cae .

RFPO3 -C6P-01/NAS3 -03003

, removal shall be coordinated with the City of Brook Park or the. va a
‘etity of Fairview Park. he Contractor shall set rodent traps
as nstinidted by ‘the coTR. These traps shall be checked daily. __
‘trapped todénts shall be removed from the Glenn Research Center : °
that same day’. ,

. (£2) Madi thi ddticer Field .
The Conttactor shall maintain the soccer field in accordance
‘with type 2-érasa. ‘the field shall be maintained from the
aa begitining of May, bhiFeiigh the end of September.

"(12)" Magntadd Baseball “Fielas ;

(+ “ “tie” Contraétot’shall maintain the two baseball fields. Foul

“Lities ana dut of béund markers; shall be maintained, Infield

‘shall be ‘perdoas or when compacted.

“Needs” ‘anid gras$es shall ‘be eradicat ad along outfield fence
“V4 hes. “outeleida grasa shall be maintained according to Type 2,
ass, Aréa trifle: ds ghall be supplied with soil as required
vahd raked. Foiowlag inclement weather, the infields shall be
“es “eaked. thi fields shali be maintained from the beginning of - -
tay” eho the end of Sey tember C)

eh yay mitten Bicert ing track ”

The! jogging track 11 be ‘raked ‘and xolled to maintain a safe
oggiing ‘envizonmént . ” Weeda and ‘grasaes shall be removed from
teack surfadés. Ruts and holes ‘shall be filled to maintain

“even surface.

Snow Wailagemént Plan” (ESMP) . ‘The ‘plan shall detail the

. proceduzes 1 standards and achedule’ used to respond to ice and
snow “removal, ‘activities that occur during other than GRC
regular working hours. The plan shall ddresa all of the
affected surfaced areas and their re. ive priorities as
specified on the maps in Attachment’ ome. The Plan shall include
co tact names “responsibilities and phone numbers for contract
personnal authorized to respond to ott hour emergency and snow
removal ‘work. ” phe Contractor shall submit an ESMP for approval

a 30 days ‘prior ‘to beginning work. The contractox shall ensure i )

: ‘cL
SURFACED AREAS MAINTENANCE AND REPAIR « . . 12/18/2002 ..


FACILITIES OPERATIONS REPAIR AND. MAINTENANCE CONTRACT (FORM)

_ RFPO3-CéF- Q1/NAS3-03003

‘Additional records’ and reports shall be updated aftex completion of the.
work ‘by’ tha Contractor and maintainéa in'a hiatory file throughout the term
Of the ‘contract (see “Records: Fand Reports" paragraph of the “MANAGEMENT?
clause). Additional records and reports include: § —

‘Insulation Resistance Tést Record

Electrical Maintenance Power Distribution Panel Check Sheet

Detailed’ “Inspection Report’ 3

PERRUPS Scheduled Maintenance Checklist
‘ pattéry Maintenancé for Pilot Cell ’

Yearly Automatic Tranefer Switch Test

Monthly Portable Generator Test ‘ '

Thermal ‘scan Files iiet

Ground Integrity test
‘Manufacture ‘procedure shéet ‘
“Gathodie’t testing * pe

»

wu prom oo ole

7.  DHTAIRED ‘sPECL#IcATIONS
Listed below are components that are to be replaced with manufacturer's

specific parts:
ao Westinghouse Retrofit Solid State Digdtrip Overload Protection for
 peawi-Gut Circuit ‘breakable.

be. Westinghouse IQ Data Plus II for Low ‘voltagé' Metering (Operating
"Tnetruction 003 ~ LVEPDS-0f-003) .-

Occupancy ‘Sensors vise those apacified in Operating “Instruction LVEPS-
OI-006..

Fluorescent Ballast Replacement shall use’ thosé > specified in

0 operating Instruction LVEPS-Or-006.

‘on | style dircult breakers’ or equal.
£. Low Voltage Distribution Systems shall be Square D I Line with bolt-

on atyle circuit breakers or equal.
480 Volt Welding outlets use Hubbellock receptacle and interlocking

g.
disconnect switch (cat. no, HU362W H - NEMA 1 or HU362AW H - NEMA 12
or equal. _

h, The High Voltage PM work will requixed switching orders from the

Electrical Dispatcher. .
ah. The following procedures are to be used in addition to local codes:
(1) Naming of Low Voltage Distribution System shall ‘use the
; procedure spelled out in Operating Instruction LVEPDS-OT-001.

6 c9-5 -
ELECTRICAL DISTRIBUTION SYSTEMS 12/18/2002

, Low Voltage Lighting Pdnels shall use square D Type panels with bolt-

CL

(J


_
RFP 03-C6F-01/NAS3-03003 : ~"GRCTION F

SECTION F- DELIVERIES OR PERFORMANCE

F,1  UISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are
hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSE
NUMBER DATE TITLE

52.242-15 AUG 1989 STOP-WORK ORDER
52.247-34 NOV 1991 F.0.B. DESTINATION

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

CLAUSE :
NUMBER DATE TITLE

F.2 PERIOD OF PERFORMANCE - BASIC AND OPTIONS
“(GRC 52.211-93) (OCT 2000)

(a)’ The basic period of performance. hereunder shall be for a period
of three. years commencing on June 2, 2003. Subsequent contract
periods (two one-year option periods), if any, shall be for
periods of one year each beginning on the expiration date of the
previous contract period.. If the Government requires performance
of services after the basic contract period, notification to the
Contractor of such requirement shall be in accordance with the
clause entitled "Option to Extend the Term of the Contract.". The
basic and option periods together are considered to be the “core

period.”

(b). The. contract period of performance may be extended beyond five
year core period pursuant to clause G.8, “AWARD OF" ADDITIONAL

CONTRACT PERIODS.”
F.3  52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written +
notice to the Contractor within 15 calendar days prior to the current
expiration date; provided that the Government gives the Contractor a~
preliminary written notice of its intent to extend at least 60 days
before the contract expires. The preliminary notice does not ‘commit
the Government to an extension.

(b) If the Government exercises this option, the extended contract
shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any
options under this clause, shall not exceed five years. Under the . . om

Page F-1


AND MAINTE!

FACILITIES OPERATIONS REPAL!

RFPOS~CER-01/NAS3-03003

SECTION C4: RESERVED

)
wat tet .
. ae
; moe)
a
C4-1 ‘wD
CONTRACTOR FURNISHED ITEMS 12/18/2002


a

Fee ease Ue HS wane nee

erdibadaktcriscah aed

| RFPO3-C6P-01 /NAS3-03003 s)SRCTION C3

ten (10) _ working days advance notice toe the COTR, and
Building Manager. 3
me _ fe) Bmexgency and Operational outages: The Contzactor shall
, . immediately notify the COTR of emergency and unplanned ;
we “ : . : operational outages . “s

(2) cums Reporting |

"the Contractor shall update ingernation in the cMms database on

a daily baaia ga that the database accurately reflects the
: status of the work being performed.
(3) Additional oxtin: .

_ Unless otherwise specified, additional records and reports
indicated dn Sections ca through C17 shall be submitted within
five (5) working days after completion of work.

(4) Work status

. The. contr: ctor, hall respond, to questions within one (1) hour
of receipt from the COTR, as to the status of any work.

2. | RECURRING SERVICES
In addition to the above GENERAL performance standards, the following ;

applies to all PM, PT&I, and PGM contract requirements. < )
as. Quality ve a

we Completeness. “por every 2M, ‘par, and PGM contract “tequixenent, each
activity ‘listed on. the related checklist must, be completed. .

: the contrat requiremente for all
2. (satisfied by: performing the.”
on the Maintenan Che lists contained in

through T-CL7. 2 ‘at the frequencies specified and
if for, any reason {e.g., aacess

PM, PT&I, 2
activities hte
: Agtachmen| so
ag the, scheduled tine in, ‘the CMMs.
problem, outage required, research schedule ,ate.) the scheduled time

TM “cannot he acéomplished, the Contractor shall document the. reason why
in the “Delay/Gancel” field of the CMMs | and report, to the COTR,

, . Pre equencies | :
° Ls Triennial (Tt) = services performed once during each 36-month
: , period. ‘
2. Biennial (B) ~ Sexvice performed once during each 24-month’

ze period.

C3-3

PERFORMANCE STANDARDS 4 _ 32/18/2002



tbe

REP 03~C6éF-01, Amendment 1/NAS3-03003 | Egerton a

document the acquisition, ‘billing, ‘and. “Gieposition: of. the: property.
These records and supporting documentation shall be made available,
upon request, to the, SEMO and any other authorized . mepresen atives of

the contracting officer... : Ly chops

(3) The. contractor shall not utilize the installation's central;
receiving facility for receipt of Contractor-acquired property.
However, the Contractor shall. provide listings suitable.for.. |
establishing accountable, records :of all ;such -property:. received: on a
_ quarterly basis, to, the.Contracting officer and: | the “Supply @ and -
Equipment Management, Officer, Los an . £

4,4 + LIST OF. INSTALLATION: ACCQUNTABLE, PROPERTY: AND. SERVICES: ae
(oR, 1852 .245~ 77), ATUL. 1997) {GRC MODZFIGRITON) ONON, 2000):

‘In ‘agcordance with. the élause, at, 1e52. 245- hi Installation. 4
Accountable, Government Propexty, the Contragtor.is apthorized use: of
, the types..of, property, and. seryiocas, listed below,.-to, the: extent they
are, available, im She? performance, this: contract: within:-the: physical
: _bordera of the, ingtallation which may:include- buildings and ‘space:
Owned ox: ddgectl leased by NASA, in, ¢losevpre Amity. ‘be:.the.. -
“instadlation, .4 . designated by ‘the: Contx:

(a) On-site office’ space, ‘work area space, including utilities; and
‘parking, for ;all .contractor technical. and.suppott personnel. that. are
charged direct to this contract. The Office space consists:of
approximately 450 square feet of contiguous area in Building 107,
including 4 separate offices, a.conference .room,,an .open:area; and a
small ‘caritine area on the 2°4"floor; On the first floor isa single ~
‘room: for. -s! age, of, manuals..and. reference :decuments, Building 107
also contains. the-shop equipment and storage areas for materials and

: supplies and for .the, heavy;,equipment...: ‘

wb mans

(b) genial - ‘and special-purpose equipment, including office
furniture.

: uipment, to be, made, available. is listed .in-Athachment J-

; G4... In: addition,. "untagged" equipment.,. specifigally.office
furniture (desks; chairs, file, cabinets,,-tables,.-éte,) ds
available for.all on-site contractor personnel. ‘The Government

;accountability. for this property sundex f the clause at

" regar lees of, vats authorized ‘osation.

(2).If the -Contractor acquires property, :title..to which vests in
o , the Government, pursuant to other-provisions of thiaicontract;
this, ;Property, ‘also shall become ;accoumtable tq the : Government
/upon its entry inte. Government regords as mequixed: by .the:.clause
at 1852.245-71, Installation-Accountable ‘Government Property.

“ ‘(a1 the ‘contractor. shall not ‘neing Lo, “the ; idnstaliation for me
under this’ contract any property owned or leased by the
Contractor, or other property that the Contractor is accountable

Page G-3



REPOQ3-C6F-01/NAS3-03003 SECTION cé

SECTION C6; INDEFINITE QUANTITY WORK

~N
wy

n “replacement _ of ‘obsolete items (ROI), xepair

(REP) , Inc ental Enginee ng, and service requests (SR) (except trouble
: calls and minor service requests) , as described herein under the fixed-
te-price ‘indefinite Quantity portion, of the contract.

a. Definitions

(1) Indefinite Quantity’ {1Q) work is, non-recurring specific
repair, modification or alteration work, replacement of
obaolete, or service requests, consisting of Fixed Price Tasks
based on Craft Hour Unit Prices and negotiated scope, equipment
“and materials. The’ Government may order indefinite Quantity
work as separate items or in combinations ef items on an as-
needed basis. :

tal Engineering. : Incidental engineering is the
zmance “of limited ens neering analyses and activities on
certain maintenance ‘related tasks as indicated in this
: specification. Examples. include, Svaluation and recommendations € :)
regarding equipment maintainability and. operability; performing
avaluations and making recommendations during, troubleshooting
and repair of specialized mechanical ox electrical equipment ;
evaluation of mechanical ox electrigal syatems for code
compliance duztig, certain repair activities; development or
approval of conipiex scaffdiding systems; and development and
testing of speciali: r
Incidental engineering “aces. ot genexaliy include professional
design services such as those which would be performed by a
profesaional architectural and Engineering firm during the
devel opment of an engineered construction project.

2)

b. Excluded Work. : Maintenance and repair work ‘associated with
. ° ‘operations, maintenance (Gncludiag all mM, ‘Prez, and PGM work), Minor
: sexvice Fequests, and rouble | Calls are ‘eovered under the fixed price
portion of thig contract and “will not be dneluded in the indefinite
* quantity portion of the contract.

C6-1
FIXED PRICE, INDEFINITE QUANTITY WORK 12/18/2002 oe)


SECTION H ©

RFP /03-C6F-01, Amendment 1/NAS3-03003

will notify the Contractor in writing, setting forth the. name(s)
of. the affected employees (s) ‘andthe time ‘petiod(s) of the

»vbav(s). “No action-by the Government: ih” barr g any Contractor
employee: from-the Glenn’ Research. Certér sHALT be the ‘basis ‘for
any claim whatever by the ‘Contractor utider this contbact’; nor
shall“it excuse the Contractor from “complying with ahy provision
‘of this: contract i

(e) on-site Standards of Conduct

(1) The Contractor's entry onto the Center shall be* pursuant’ to
fulfilling its contractual obligations, and any related ,
activities theréto. “Contractor pérsoiinel gaitiing access’ to Glenn
facilities dre required to certify that they. meet the minimum
ethical standards. for entry. onto a“Government facility.-
Falsification of this cextification could lead to criminal

prosecution: -

(2) The Contractor agrees to comply, and agreés to require that
*: all of. its. personnel’ will comply with all applitabvé Federal and
“. State Statutes’ and-reguldtions, NASA ‘policy'and guidande
vdoeunents);Gleniy policy’ and: guidance’ documénis, and othér
wegulatiors' pertaining ‘to: personal conduct’ while on- -~site: Any .
cordust ‘prejudicial to the efficient operation of the- center
shall be cause for removal from the Center’.

48)" Prohibition: “Of: Firearms

Firearm. ot weapons of any kind are. strictly piobinited: at the Glenn
Research Center. ir

(a) Security | Tacidente

Theft of Property, Bomb: threats, malicious “damage and any otties threat
or violent situations shall be immediately reported to the Security | :

| Office. os

(a) Property aneea'

A Coutractor Property. Pass (NASA Form c- 702) is required for the
removalof- all Contractor swned ‘property and equipment and must ‘be
presentéd. tothe’ gate guard upon exit, this form can-bé obtained from
the COTR’(or designse): dr the Glenn employee responsible! for the -‘
Contraator'"'s’ preserice: at’ ‘the Centér. This‘ form ‘must contain’ a:
complete description of the material/equipment being removed and
should be signed by the authorized Government employee. Material
relating to a specific contract or purchase order mist’ be identified
by insertion of the appropriate contract /purchase « oxder number « en the
pass* by the” “COTR or designed:

(i) Atter-hour Access

Page H-6


=. -FAGHEETESS OPBRATIONS REPAIR: AND. MATINEE

RFPO3-C6E~01/NAG3-03003

_S. . . RECORDS AND. REPORTS
‘None, :

C11-3

SONNEL AND MATERIAL HANDLING SYSTEMS + 42/48/2002



RFP 03-C6F-O01, Amendment 1/NAS3-03003 os . : SECTION .H. .

pre-award and post-award audit support and specialized technical
support to NASA's technical evaluation panels;

(2) To NASA contractors and subcontractors, and their employees
engaged. in information, systems analysis, development ,, operation,
and maintenance, including performing. data processing and .
Management functions for the Agency.

(c) NASA Eecogaizes its obligation to protect the Contractor from
competitive , harm that could. result, from the release of, such
information to:a _compebiter. Except where otherwise-provided by law,
NASA will permit the limited release .of CBI under subparagraphs (1). or
(2) only pursuant to.non- -disclosure agreements signed by the: assisting
contractor or subcontractor, and their individual, employees who ‘may.
require access to the CBI to perform the assisting. contract. .

(d) “NASA's responsibilities under the Freedom of Information Act are
not affected by this clause.

(e) The Contractor agrees to include this clause, including. this. .
paragraph (e), in all subcontracts at all levels awarded pursuant to
this contract that require. the: furnishing of confidential business
information by the subcontractor. :

H.S CONTRACTORS' DUTIES AND RESPONSIBILITIES ON-SITE
(GRC 52,209-90) (APR. 2003} <

(a) Badges

AlL Contractor personnel. having a need to ‘enter axeas, of. the Glenn :
Research Center or.,PLum Brook -Station shall’ haye. an. “identification ..

badge or pass. This badge or pass’ shall be obtained at. the entrance
of the Glenn Research Cehter or Plum Brook Station. In addition to
the requirements contained herein,. the Contragtor. shall .comply with
GRC management instruction LMI 1900.3, Managing Conduct.and Other
Employee Issues, incorporated herein by reference and made a part

hereof.

(1) Resident. Contractora (employees with picture badges) ~

(1) The on- site. company. supervisor will “notify the Main Gate
Badge Clerk at PABX 3-2206 when.a new employee is reporting :to
work. The. Badge Clerk will give the company. supervisar, specific:
instructions as. to how the new employee will be badged,
photographed, fingerprinted, etc,

(ii) When an employee terminates and/or resigns employment. the
company: shall issue, to.the employee NASA Form C-10087, Non-NASA
Separation Clearance Record. The company shall be responsible for
making an inquiry of.all offices liated.on the form to see if the
employee as any outstanding Government. items. The employee shall
then take this. form to all offices that. list he/she has

Page. H-3



FACILITIES OPERATIONS REPAIR AND MAINTBNANCE coyrRAcT (FORM).

REPO3-C6#-01/NAS3~-03003 SECTION C14
b. Stand-by. When a boiler is in stand-by it means it is . Cy

available for services at any time.

GOVERNMENT FURNISHED PROPERTY

None.

FIXED PRICE WoRE

a.

Recurring Services

” ‘The contractor hall perform PM, PT&I, PGM, trouble calls,

minor service requests, and Operation on the systems and

equipment listed in Attachment J-C14.1 in accordance with

the contract xequirements specified in this section and
listed in Attachment g-C14.2. The following. contract
requirements shall be satisfied by performing the activities
itemized on the related Maintenance Checklists contained in

Attachment T-C14.2.

(1) Contract Requirement No. Cl4- O1a, Steam Generation.
The Contractor shall operate, maintain and ‘perform
minor repairs on all Central Heating Plant equipment
including, but not limited to, power boilers, , los.
controls, | gauges, flowmeters, pumps, chemical O
treatment system, _fans, valves, piping, regulators,
fuel oil tanks, monitoring systems, and heaters.

Equipment shall ‘be operated _ continually, at designated

, capacities and efficiencies, compliant with posted
approved. operating progédures , to: meet year-xound

‘ domestic hot. water and heating ‘requirements and to.
ensure system reliability. Failure of the Government
to supply water, or electricity for plant operations
will relieve the Contractor of responsibility’ for
operations during the time period the Government is
remiss in these supply functions. The Contractor
shall return the boiler (s) _on- -line within 30 minutes
of resumption of utility services.
Steam Pressure. The Contractor shall maintain the
steam pressure at a minimum of 100 paig exiting Bldg.
12, reduced to 15 psig entering the serviced buildings
and a minimum of 32 psig exiting Bldg. 500 reduced to

. 8-9 psig during the winter and 10 psig during the .
summer entering Bldg. 501. , ( J
c14-2 :

HVAC, CHILLED WATER, AND ENERGY MANAGEMENT CONTROL, SYSTEMS | 12/18/2902


CONTRACT (rune -

_ REPO3-CsB-01/NAG3-03003 . ceca w- . SRGTION cs

a. Documentation. The Contractor shall provide all -PM, PT&r, ‘and FGM ~ ( \
documentation via ‘the CMMS. For each PM, PT&I, and PGM task, ‘the: ~
Contractor shall enter the following information into the cya:

(2) “Equipment No. ws equipment, structure, or “system; identification
‘ number of unit “maintained. (rE, the equipment: is not listed in
cms, the Contractor shall submit a “CMMS, Request for
Modification Form’ to the COTR and affix the. , equipment with an
equipment number tag (bar code). For equipiient that cannot be
tagged, the COTR will assign an equipment number in the CMMS).
(2) "scheduled Start “Date/Time” : Date Contractor plans to start

work. : : . pons
(3) "Date Completed": Date Contractor completed required work.
(4) . "Barts": Description, quantity, and total gost of materials.
(5) “aRegular Hours" and *overtime Hours”: Actual labor hours

expended at the job alte, excluding travel a

(6) ‘pelay/Cancel Notes Reason for del Y or nonperformance (if
applicable} of any ‘portion of the work assigned.

(7) *zquipment Condition code: : Curzent Equi ment Condition Code.

(8) comments" “Abnormalities found uring performance of work, .
observed ope ating conditions, ‘deficiencies observed/corrected, C3
and. recommended changes ‘to task procedures.

3. [TROUBLE CALLS |
. “ae "Trouble ¢ Calis’ Trouble Calle are “requests genera: ly called in‘by
: telephone to he Work Control Office by occupants of a facdlity,

. ‘building ‘managers. or maintenance workers. Trouble Calls. are
anacheduled service calls of a one~time nature ‘typteally for repair,
adjustment, or. x placement as necessary. to a malfunction of —

. _any extetlng equipment or facilities nainta r oe operated under

a this contract and which normally should be completed for less than . ‘

; "9,000 in total costa (excluding profit) for labor, materials, and -
equipment. There are three categories of work as follows.

(1) Emergency TC- Emergency “te are situations that require
: immediate action to eliminate hazards to personnel, equipment,
, or environment ; to prevent loss of ox damage. | to Government:
property; or to restore essential sexvices that have been
daterrupted by an unplanned event.

«5-2 .
FIRM FIXED PRICE WORK : . cy geecay 0 22/28/2002"


VACTLETIES OPERATIONS REPAIR AND MAINTENANCE SONERAC? (FORM)
Tate . wy

RFPO3~ C6F-01/NAS3 - +03003

c. Minor service requests

“The Sontractor shall Perform minor service request work in ‘accordance

with’ cs?
yhoo

5.°-./ ENDEFINITE QUANTITY WORK
. * Indefividte quantity work shall be ordered in accordance with Section cé,

6. RECORDS AND REPORTS
Requirement No. c16-99, Mainténanée and Production of Utility

Contract
system Rbgoriis” and Réports.

* ‘Kaddtional conpleted records and reports: shall be maintained by the
“Contractor in 'a history fire’ ‘throughout the term of the: contract (see
“tRecdxds and’ Repdtte": paragraph’ ‘Of the "MANAGEMENT" clause). Additional

_ redords® and Feports iticlude:

‘Badkflow ‘Preveiiter ‘Cert. ification . Annually

aan Distatiind aPeerFrcarroNs
a " the’ contractor shall comply with NASA Procedures Manual for plumbing,

heating, ventilating, air condi tioning, system noise, and fire

ac

‘" protection,
The Contractor shall provide welders that’ are certified for all

. positions,’ for pressure vessel weiding, and be qualified in
aecorddhce with the’ requirements “of section IX of the ASME BPV Code.
The Con! tactor shall provide teciniéians certified by the State of

Obi Lo fo inapedtion and repair on back£low preventers,

C16-3
‘ 12/18/2002

UTILITY DISTRIBUTION SYSTEMS

)

()

/|


RFP 03-CéF+01, Amendment 1/NAS3-03003

j. . CONTRACT YEAR .10 (AWARD PERIOD 5)

(1) Fixm Fixed Prices for Recurring Services

SECTION B

Annual

Page B- 13

sow 7 . .
Section — Section Title Price
csa Trouble Calls $1,305,088

[cesb : Minor Service Requests $184,181
c8 Energy Management Control, Life Safety, and $1,047,579

Security Systems :
co Electrical Distribution System $1,586,566
Cc1o Communication Systems $-

{C11 Personnel and Material Handling Systems $190, 009
C12 Grounds, Surfaced Areas, amd Pest Control $435,038
C13 Buildings and Structures $2,345.
C14 | Heating Plants and Hot Water Boilers $1,166,470
cis. Heating, Ventilating, Air Conditioning, and $985, 69:0.

Refrigeration Systems :

clés Utility Distribution Systems .- $158,390.
C17 Maintenance-Related Environmental dystens $-

(2) Hourly Rates for Delivery Ordex Pricing

Straight- .
Labor Category oo] :TLine ” Overtime | Doubletime
|. Maintenance Trades Journeyman $39.43 $47.02 $62.33

Maintenance Trades ‘Helper $32.47 F836 557 : $48.75 °

| High~' Voltage Electrician $31.35 $41.63 $57.32
Apprentice fe Bue at
High-Voltage Electrician $52.33 $72.41 $96.41
Journeyman ae et :
| Stationery Engineer $39.43 $47.02 $62.33

‘| Stationery $41.09 $49.50 $65.44 >
Engineer /Mechanical /Control .

Steam Plant Maintenance _ “$41.09 $49.50. |" $65.41
Steam Plant Helper, $35.41 $40.99 $54.64
Grounds "Maintenance Laborer $33.61 $38.28 $51.04

‘| Heavy Equipment Operator -| $38.44 _ $45.53 | $60.48
Grounds Maintenance Lead $34.99 $40.34 © $53.79

{Incidental Engineering. - $75. 65. $86.00 $113.34

~ (3) Burden Rates for Delivery order Pricing

Material: 6%
Equipment : 6%


‘" Gaérutgtes OPERATIONS REPAIR AND MAINTENANCE CONTRACT ‘(PORM)

RFPO3 -C6F-01/NAS3-03003 SECTION C14

Operator’ Checks. The Contractor ghall maintain
operating logs on all ‘operating equipment that will
note operator checks and ‘adjustments , and a record
file nating noxinal or abnormal operating conditions,
deficiencies or malfunctions, and corrective action
taken; ALL recording charts and requixed logs shall be

oe 7 se "* €41ed chronologically : and kept in the area designated

, by the cork.

" Qpération biocedures ‘The Contractor shall maintain

“control of the céntral heating plant
operation by. preparation’ and adherence to the written
and posted operating procedures. The operating
procedures * shalt be prepared by the Contractor per the
following, in ‘order of ‘pidcedence: (1) manufacturers!
inatmictLons; (2) industry’ standards and national

. codes: As 4 minimum, the procedures shall include:

(a) Blant ‘Bystens ‘and equipment operating procedures

including start-up, shutdown',"émergency and lay-

up. procedunes.. : af

Performance test records for najor a pment’.

Sample, operator logs.

Trouble. shooting procedures for, major equipment

‘(e) Clearly “Gelbinea duties, responsibilities, , and
“qualifications for all operations and pes
whe cra maintehande“positions. ese

. commencement ¢ ceqntzact operations. The Contractor
shall update and rev: all plant operation, .
distributie ' and ma enance procedures on ‘a
continuing Babis aa dequirea by physival or

* oderational ‘chargds dt no additional edét:

(2) Contract Requirement No. C14~-0ab) BollexiWater *
Treatment Operation. The Contractor shall provide

water treatment operation for the boilers as specified
below, collect and test water samples, record results,
and maintain water condition to the limits as
specified. At least once every shift, the Contractor
shall collect feed water, boiler water and condensate

14-3 joes

HVAC, CHILLED WATER, AND innintse MANAGEMENT CONTROL SYSTEMS 12/18/2902


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT .(FORM)

RFPO3-C6F-01/NAS3 -03003

SECTION. C14

analyses procedures required by the COTR and Federal, .
State and local regulations.
The Contractor shall maintain a’ ‘log posited an each

(3)
boiler in operatién at ‘the Central stéam Plant
identifying the ‘operator's name, date, ‘time,
observations madé, checks. of flamé’ failure and low
water cut off dévices, meter readings, “opexational
changes and maintenance ‘perfoiméd’ duririg. each visit.
(4) The Contractor shalt maintain a daily record of all
treatment chemi dale used and 6f° all analyses . '
performed + _
» (5) Refiorts’ #equiréd’ to: be given to the core and their
frequency triclude: .
\ Name . Frequency
Montiily' Fuel Usage Bldg. 12 & 50d -- Monthly’ ‘
Daily operating Logs As Required
Heat Plant Operation : Monthly
7. DETATEED SPECIFICATIONS
, " None
+ 6Lasg

HVAC, CHILLED WATER, AND ENERGY MANAGEMENT CONTROL svsTEMs

12/18/2002


RFP 03-C6F-01, Amendment 1/NAS3-03003 SECTION B

£. CONTRACT YEAR 6 (AWARD ‘PERIOD. 1)

(1) Fixm Fixed Prices for Recurring Services

sow: : Annual
Section Section Title Price
Ca. Trouble. Calls. 7 se $1,251,392 :
csp °: Minor .Service Requests. . ° y woe $174,306" |]
for) Energy Management Control, tite Safety,’ and” $946, 085
Security Systems : woes .
¢9 \_* [Blectrical Diatribution: System | . a“ ° 1 539, 525. Hl
C10 | Communication Systems 5 ~~ $-
cll. Personné':and ‘Material POTEET ‘Systems “$184, 803
C12" :.°: “| Grounds," surfaced Aréas, and Pest Coritxol -$419.,, 075.
‘e130: Buildings. and Structures $2,267-
C14 Heating Plants and. Hot Water Boileed : i $1,105, 401°
cis. Heating, Velitilating, Aix Conditioning” ‘and “1 ) $913,303
5 |. | Refrigeration Systems ee ou.
[cis [ouedtity Distribution | “Systems : ‘|. $152,788"
Cl7. .| Maintenance-RelatedTM “Eavikonnehtal: Systems | $=

(2) Hourly Rates for Delivery Order Pricing

aa Straight- ;

Mls babex' Category . Time " | Overtime’
Maintenance. Trades “Journeyman -| $39.29 77 7 $46.84
Maintenance ‘Traded Helper : “} .$32.35.. | $36.42 E
High-Voltage Electrician $31.25 $42.47" i
Apprentice oo. . =
High-Voltage Electrician $52.14 1" $72.11 ‘| $96.00"
Journeyman, .., : ees
Stationery mngatiedr _. | $39.29 $46.81" $62.06};
Stationery . : $40.93 . 949.28 [ gésvr2 ~
Engineer/Mechanical/control = wot ed e
Steam Plant iMaintenance ~~ —~+Yd; $40... 93 i $65.12.”
Steam Plant ‘Helper’ * : $35.29 r $54.40.
Grounds’ Mainterianck- ‘Laborer [$33.49 * } $3¢-11 ° | $50.81.
Heavy -Editipment Operator... $38.30 “$45..33 $60.22
Grounds: Maintenance: ‘Lead : $34.86 $40.17 "7 $53.55
Incidental Hngiteering : y $63.54 “$76.73 $100.99"

(3) Burden Rates for Delivér} order Pricing

Material: ; 6%
Equipment : 6%

Page B93


RFP ‘03'-Cé6F-01, Amendment. 1/NAS3-03003 . ; " sECTION H

covérage shall be at least $100,000, except in States with exclusive
or monopolistic funds that do not pexmit workers’ compensation to be
written by private carriers.

(b) comprehensive general (hoaily injury) ldability insurénde of at
least $500,000 per® occurrence.

(c) Motor vehicle liability insurance written on the comprehensive
form of policy which provides for bodily injury and property damage
liability-covering the operation of all motor véhicles used in
connéction with’ performing the contract. Policies’ covering motor ‘
vehicles operated in the ‘United States shall provide coverage of -at

' Least: $200,000 per person and ‘$500,000 per occurrence for bodily ~
injury ‘liability and $20,000 per oecurrende for property damaga. The
amount of liabiiity coverage on‘other policies shall be commensurate
with any legal requirements of the locality and sufficient to meet.
ormal’ and customary claims.

(a) Comprehensive general and motor vehicle liability policies shall
contitin: a ‘provi ton worded. ‘ as follows’"

“thé ‘insurance ‘ company waives any right of subrogation against the
United States of America which may arise by ‘reason'of any paymént ~
under the policy, "

‘(e) When aircraft are used in connection with pérforming the |
contract, aireraft public and passenger liability insurance of at
least $200,000 per person and $500,000 per occurrence for bodily
injury, other. than passenger Liability, and. $200,000 per occurrence
for ‘property damagé. “Coverage for passenter liability bédily injury
shall ‘be’ at “Teast: $200, 000 muitiplied ‘by ‘thé, number of seats or”
padsangere; ‘whiel

“ (LIMITED) * eine ‘OF CONTRACTOR CONFIDENTIAL BUSINESS .
TaIPORUTEON i {GRC" ‘52 , 203- -91) (OCT 2000)

(a) NASA may find it necessary to release information “gubinitted by the
Contractor, either in response to this solicitation or pursuant to the
provisions of ‘this contract, to individuals not ‘empldyed ‘by NASA.
Business information that would ordinarily be entitled to confidential
treatitiént ‘maybe included in the information released’ to ‘these
individuals. Accotdingly,” by submission of this proposal, or
signature ‘on this contract or other contracts, the Contractor hereby
consents té.a limited’ reléase of ‘its confideritial’ business information

(cz).

(b) Possible élrcumstances where the Agency: may rélease the
Contractor's car include, ’ “but * are thot: Limited to, the. following:

(1) To'other Agency contractor's ‘and subcontractots, vand‘their
employees tasked with assisting the Agency in handling~ and
procéssing information and documents in'the evaluation, the award
or the administration of Agency contracts, such as providing both

‘Page H-2



RFPO3-C6F-01/NA83-03003 -_ uu ‘SHCTION. C14

“ perform Annual PM as specified in the procedures in
Attachment J-' 14. 2, gection g.
*“ (6) ‘Contract Requiréinént No. Ci4-02¢, Boiler Annual
Certification. .
The boiler certification process consists of 4 phases:
external’ thepection, internat: inspection, hydrostatic
plesbure testing, and operational “and safety testing.
‘ The Contractor shall not ty the (OTR when the bodler
‘igs ready for’ testitig, normally ° ‘gimul taneously with
performance 6f Contract Requirement -c14-02b, Boiler
Annual PM. The Contractor will. schedule and perform a
hydrostatic pressure ‘test’ arid an operational test.
noe . Thé Government representative and the certified boiler
inspector shall bé preset ‘during’ testing.
(7) Contract Requirement No. C14-03, Pump Annual: PM.
(8) Contract Requirenéat No! ei by Aix Ge

- - Asinuall BM. : es
(9) Contract Regquixement No. C14-05, Coritrel Panel Annual
- PM.

~ (10) Contract Requirement No. Gi4-06/ reiie# valve Annual

(uy

(12)
(13) Gohtract Réguixemént' No! 14-09, ‘Steam ‘Trap Annual PM.
(14)° Contract’ Redufrément! No. ‘c14-10,' Water Tank Annual PM.
(15} Contract ‘Requirement: No.” c14- aay Fuel Oil Storage Tank.

me 4 Year PGM.: Taha gt a

(16). Contract Requirement No. C14-12)' Steam Turbine Annual
PM. . 7

(17) Contract Requirement’ No.” C14-14, Burner, O11 Annual

4#16a, Forced/Induced Draft

+ (218) ‘Contract Reguirement’ No. “¢:
‘ Fan Quartérly pM.”
(49) -Conteact ‘Réquirement-No: C14-16b, Forced/Induced Draft
“ sBany Annual PM. 5
(20) Contzast Requirement No. ci4-17, Pump, Sump Annual PM.
(21) Comtxdet Requirement No. C14+19, Chemical Feed system

Annual PM. agit

e14-7 :
HVAC, CHILLED WATER, AND’ ENERGY MANAGEMENT CONTROL’ systems = 12/18/2002


: wt : a
RFP 03-C6F-01, Amendment 1/NAS3-03003 SECTION G

.(j) Cafeteria privileges for Contractor employees during normal -
operating hours.

(k) Building maintenance, including janitorial services, for
facilities occupied by Contractor personnel. Building maintenance
includes structural repairs and HVAC unit’ service, but does not
include contractor-desired alterations or improvements to office
walls, floor. ¢Goverings, or doors... ,;. .

N : :
(1) Moving and hauling for government - lairect on-site office moves as

approved, by the Contracting Officer.

(mi) The user responsibilities of the Contractor. are defined. in
paragraph (a), o£: the ¢lause at 1852 (245-71, Installation- Agqcountable
Government. Property. _ : : .

: (rn) Complete, maintenance for any installation- accountable... vehicles or
¥, eqiiipment, provided under, this contract. etal Dae .

x gated Fefuse area for. landscape debris generated in. ‘che. :
performance of this contract.

5," FACILITIES ACQUISITION AND. REPLACEMENT

ja), In. accordance. with FAR 45 ,302-1,-,the.Contxactor shall. furnish all
facilities, required for. performing this, contract except as provided in
Attachment J-G4.1 9é. the contract... The, Comtracter shall notify tthe
Contracting Officer when any item of the facilities described in the
contract is either obsolete,,or .no, longer économicadly «repaizable., -:
This notification shall include either a proposal for -Contractor
replacement.or.a. statement that. the. need forthe: item no tonger

existe..: val

(b) Replacement shall be made in accordance with the policy at “FAR
45.,302-1. ' _ os we '

le)’ Cont. ctor “neplacement o£ facilities, with ‘the specific exception .
_ of the. walkie, ‘talkies, which were provided by the Government -shall be.
made.at company expense, i.e., as indirect charges, at the: eid of

their useful lives. ‘

(d) The; Government is responsible for, any replacement of: ‘the, walkie +
talkies. : oo, 7 ‘he .

“6.6, RELEASABLE SUBMITTER INFORMATION, (GRC 52. 224-90) (FEB. 1999)

Except for. the information listed pelow,. alk dollar amountey . gellings,
descriptions, schedules, . _clauses, attachments and .other..information __
_dincluded in this contract are considered releasable agency-records and
may be provided by the Government, to-the general. public -through::
electronic, written, or other means in accordance with FOIA.

ee ad “. page G-5


RFPO3-C6¥-01/NAS3-03003

SECTION C16: UTILITY DISTRIBUTION SYSTEMS

1. GENERAL. REQUIREMENTS: i :
a. General Intention. The work under this:section includes PM, PT&l,

ROI,. operation, trouble calls,-minor service. requests, and repair of.
equipment and system components with their associated appurtenances
including contrels, metering, regulators, pumps, valves, manholes,
co. valve boxes; insulation, piping, and excavation and shoring for
utility repairs. All work shall comply with the applicable
directives, manuals and instructions,.listed in Attachments J-Cl1,1,
Section J.
b. Attachment J-C16.1 lists all of the Utility Distribution systems and
equipment to be serviced under the gontract which include:
-€1)° iThe Domestic Water System
(2) ‘.Chilked Water Distribution System
: 3) Steani Condensate System ?
(4) Service Air System .
(5) Natural Gas System
(6) Industrial and Sanitary’ Waste Piping System :
(7). : Cooling ‘Tower Water. Distribution. Piping System C)
(8) Waste Basin Facility Operation.
(9) Sewage Pumping Operation.
(10) Eyewash and Safety shower

2. DEFINITIONS
Refer to Section C2.

* 3: ° ‘GOVERNMENT FURNISHED PROPERTY
No ‘section specific GFP. ” . ~

4. FIXED PRICE WORK

a. Recurring Services

The Coatractor shall perform PM, PT&I, PGM, and Operations on
bpevifie components, systems, and equipment listed in Attachment J- —
C16. 1 in accordance with the contract requirements specified in this
section and listed in Attachment J-C16.2. The following contract
requirements shall be satisfied by performing the activities itemized
on the related Maintenance Checklists contained in Attachment J-C16.2
at the frequencies therein. : ( :

c1l6-1
UTILITY DISTRIBUTION SYSTEMS ‘

12/18/2002


RFPO3-C6F-01/NAS3-03003

4.

FIXED PRICE WORK

\CILMLS OPERATIONS REPAIR AND MAINTENANCE CONTRACT *(FORM)

SECTION C12

The Contractor shall be responsible for routine grounds maintenance that
includes; grass cutting; maintenance of ornamental axeas; collection and
removal of leaves; trash and debris from grounds,' window'-wella, roads and

. ditches; maintenance of earthen mounds; tree, hedges, and shrub trimming

and pruning; animal‘control, and pest control;.’maimténance of baseball,
soccer fields, ‘and the: jogging track: The: Conttactor 1s also responsible
for snow and ice removal; maintaining the grounds of the Day Care Center;
weekly sweep of grounds; maintenance of signs (street, traffic, etc.)
maintenance of peximeter fence line.and gates; maintenance of roadway and
parking ‘lots; and the trucking of excess snow to west area. The maps

» ontained:in Attachment C display the grounds to be:maintained in this

contract.

2s

Contract: Requirement €12-01' Routine’ Grounds Mairitenance

Routine grounds maintenance shall be performed according to the
requirements listed below and as specified on the grounds maintenance
maps’ contained in: Attachment :t-c12.2. These-maps ‘identify the
sriow/lawn axveaB to be ‘maintained (1-GM through -4+@M), the locations

“of the work described in requirements below and their respective

priority. ‘The quantities of grounds :areas and itdms to be maintained
are summarized in Attachment d¢-C12:3', “Grounds Inventory.”

The grass areas are identified as Typel, Type2 and Type3. Routine
fixed-price service is required ‘for these areas.: Type 1 grass has.
the same requirements as Type 2 grass. end Type 3: grass has the same

_ requirements as Type 1 and Type'2 but. with ome exception of edging is

not required; The Contractor’ shall provide ‘services according to the
requirements, quality standards, and schedule listed below.

(1) Maintain Type I Grass Area

The Contractor shall maintain Type I grass areas to acceptable °

Industry Standards. Attachment’ C provides information on the
location and geographic boundaries of ‘the land parcels, which
make up the area and a summary of the type -of vegetation, which
theycontain. :

C12-2

SURFACED AREAS MAINTENANCE AND REPAIR, 12/18/2092

©


RPPO3-C6P-01/NAS3-03003

1.

PERSONNEL AND MATERIAL HANDLING SYSTEMS

“URACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

SECTION C11; PERSONNEL AND MATERIAL HANDLING SYSTEMS

GENERAL REQUIREMENTS

a.

General Intention. The work under this section shall includesptsr,
ROI, trouble calls, minor service requests, and repair of equipment .
and system components including, cabs, flights, overhead doors,

gates, chains, cables, motors, gearboxes, brakes, lighting, cabinets, —

relays, amplifiers, switches, conduit, and wiring. All work shall
comply with the applicable directives, manuals and instructions .
listed in attachments J-C1l.1, Section J.

Attachment J-C11.1 lists all of the Personnel and Material Handling
systems and equipment to be serviced under the contract, which

include:

(1) Elevators

(2) Cranes

(3) Hoists

(4) Overhead Doors
(5) Slings

(6) Rescue Lines

Inspections, Testing, and Certification. The Contractor shall
provide inspection and testing services as required to support

routine and periodic certification requirements of elevators, . cranes ! .

slings, and hoists. All inspection and testing shall be performed in

* accordance with ASME/ANSI 17.1 and 17.2, OSHA, and NASA Lifting

devices except.as modified herein, All personnel operating lifting

equipment shall receive formal training and a physical examination to -

be certified to operate such equipment.

DEFINITIONS
Refer to Section C2.

GOVERNMENT FURNISHED PROPERTY AND SERVICES
No section specific GFP.

FIXED PRICE WORK

a.

Recurring Services

“cla-1 _-
12/18/2602



FACILITIES OPERATIONS REPAIR AND MAINTENANCE

REPO3-C6F-01/NAS3-03003

SECTION C3: “PERFORMANCE STANDARDS . a “C)
“a. @Rwmran ‘ sO : : Los
The following standards are applicable to any ana all of the contract
requirements, including the recurring requirements, trouble calls, minor
service requests, and indefinite quantity work:

a. Quality
(1) Workmanship.
(a) When the Contractor completes work on a facility, system,
: or piece of equipment , that facility, system, or
equipment shall be free of missing components or defects
that would prevent it from functioning as originally
. designed.
(b) Corrective, repair, and replacement, work ghall be carried
“to completion ar nding speraeeeet¢ checks _and cleanup of
; _ the equipmegt and job site.
(c) Replacement work shalt match previous work. in dimensions,
“ ‘finish, color, and. ¢ le! _—
(2) ‘ Compt tance with Codes and Standards. Fone
(a) all _ work performed shql1 conform to all .applicable . local, ¢ )
state, “and federal standards; and all ‘ay plicable building
and safety codes.
(b) All work “performed sha. conform. to the Glenn. Safety, and
: Environmental, Prog! uals.
" Materials. the Contractor phall provide new ox. “factory
reconditioned” parts. ‘and components . All replacement units,
parts, components and materials to be used in the maintenance,
repair, and alteration of facilities and equipment shall:
(a) be compatible with the existing equipment on which. it js -
to be used;
(b) be of equal or higher quality than original equipment
specifications; :
(ec) comply with applicable Government, commercial, or
. industrial’ standards including National ‘Board. of
“‘underwriter’s Laboratories, Inc., National Board of Fire”
Underwriters, National Electrical Manufacturer’s
Association, American Society of Mechanical Engineers,
American Society of Heating, Refrigerating, and Air
Conditioning Engineers, Inc. (ASHRAE), etc.; ( )

: 3-1
- PERFORMANCE STANDARDS ‘ . wa 7 2218/2002



REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6F-01/WAS3-03003 ‘ ee SECTION ca.

The Contractor ‘shall perform minor geirviice request work in accordance
with Section C5.

5. INDEFINITE QUANTITY WORK
Indefinite quantity work shall be ordered in accordance with Section C6,

6. RECORDS AND REPORTS
Contract Requixement No. C8-99, Maintenance and Production of Life Safety

“ Syatem Recorda | and Reports

Additional: records and reports ghall be updated after completion of the
work by, ‘the Contractor and maintained in. a history file throughout the term
o£ the contract (see. "Records and Reports" paragraph of the "MANAGEMENT"
clause). Records and reports include:

Electrica Fire Pump Inspection Checklist
Water Flow Test Computation Record
Sprinkler Report

Low Pressure CO, System Installation Record
Bire Extinguisher Report (from, Tigcor)
Smoke Detection Report ( from gor)
Combustible.Gas Report (from Tiscor)
Security System Certification Form _

rahe aa oe”

7 " DETAILED SPECIFICATIONS
, a. All new Exit Signs shall be a self- “Luminous type.
by Any. Emergency Lights that no longer function properly shall be
replaced with ‘Emerg-lite” TSM18-2 units or approved equal.
c. The Contractor shall provide technicians who are certified by the
State of Ohio Commerce Department, Division of Fire Marshall to work
on systems listed in this section..
d. The maintenance and testing of C02 systems shall be scheduled through
the Building Manager and Facility Manager. (These tests shall be
conducted off regular work hours to engure life safety) .
e. The Contractor shall provide technicians who have security clearance.

C8-6
LIFE.SAFETY SYSTEMS . 7 12/18/2002


- RPPO3-C6¥-01/NAS3-03003 ° ; ; oe "*"" geerron ce

(33) Contract Requirement No. C9-16a, HV Capacitor Annual Prax.
(34) Contract Requirement No, C9-16b, HV Capacitor Biennial Poy.
(35) Gontract Requirement No, C9- =2ia, HV System protective Relays
: Triennial, PGM.
(36) Contract. Requirement No. C9-17b, Pa System erotective. Relays
..«, Budlding Triennial PGM. oe

. - (37) Contract Requirement No. C9-18, HV Sectionalizing Box Annual ‘

mM, ve . ; we

(38) Contract Requirement No. cg -19, HV Current ‘Liniting Reactor

Annual PM.
(39) Contract Requirement No. cs. 220a, HV, Substation Quarterly PM;

(40) Contract Requirement No. C9-20b, HV ‘Substation Annual PT&I.,
(41) Contract Requirement No. _C9= 21 _ HV fyatem Manholes ‘Angual PTEL.
(42) Contract Requirement No.. “ca- 22, “Ww vol ge Regulator Annual PM.
(43) Contract. Requirement No. Co- =23a,, HV, Load Tap. Changers Annual

PM.
(44) Contract Requirement No. C9-23b, HV,.toad, Tap Changers Triennial
(45) Contract Requirement No. C9-24, HV Axrestors/Insulators 5 Year
a Ce te ROM ‘ . ae me -
‘ (46) Contract Requirement No.. ¢9-25,. HV Grounding xmuRs/Resistors
(47), “Contract Requirement | No. C9-. asa, var abie Drive Annual PTEL

(48), Goptract Reauineeeat No. _C9- 26b, Yarigble Dr ve Annual PM

Re »Tgouble, Call’ Requirements
The Contractor aball perform trouble call work as. necessary to

determine the cauge of system and equipnent malfunctions, eliminate
" the cause (s) , and. restore ‘the. system, ox equipment to satisfactory
working condition. ~

e. Minor service requests

. The Contractor shall | perform minor service
with gection.Ccs. :

| Fequest “work in accordance

5. INDEFINITE QUANTITY WORK 1
Indefinite quantity work shall be ordered in accordance with section cé.

6. _, RECORDS ann, REPORTS

Contract Raguixement No. .C9- 99 Maintenance and Production of Electrical
Distribution System Records and Reports
1

C9-4 ‘ ,

ELECTRICAL DISTRIBUTION SYSTEMS "ia /ie/200a


PACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

ao

RFPO3-C6P-01/NAS3-03003

- Corrosion Paramaters {condensate and condenser water)

<3mpy on Steel
<1 on Copper

The Contractor shall; submit. the BWTOP for approval 30°
days prior to beginning work. Any changes to BWIOP
must. be approved by the Government before
- implement ing.
(3) Contract Requirement No. C14- ~O1c, Fuel. oil Handling
“Tank Mobiit toring, and ‘Sampling. The Contractor shall
* furnish "the fuel ofl’ ‘fox boiler operation atid liquid
propane used for burner ‘ignition. The fuel. oil level | .
,in,any.taak shall not.fall below 2,500 gations. A
minimum (total of two. tanks) of 12,500 :gakions of fuel
oil shall be maintained at Bldg. 12. ‘The Contractor
shall maintain an accurate xecord of the amount of
fuel received in each delivery and ‘shall, when
° Keqiestéd by the COTR, obtain and submit ‘fuer samples
MS gor Yard#t cation of typé of fuel supplied.” ‘The oe
Contactor shall be’ résponsible for any fuel spill
cleanup that is related to fueling operations. The
Contractor shall maintain all fuel’ of handling
equipment. including. storage tanks, pumps, piping, and —
heaters and shall comply with all federal regulations
pertaining to fuel operations
{4) Contract Requirement No. C14-02a, Boiler. Monthly PM.
“(S) Contract Requirement No. Cl4-02b, Boiler Anniial PM.
Afinual PM shall include the scheduled shutdown of
boiler heating equipment for vepair'or repladement of
malfunctioning equipment detected durdiig opefations,
PM and inspections that are deferrable due:to’
operational requirements and do not pose. a,danger to
life or property. Prior to shutdown, the. Contractor

a
Nae

shall perform an operational test of the safety relief

valves, low water alarms, flame out ‘controls, and

other safety devices. The Contractor ‘hall schedule

the work so a certified boiler inspector witreases the . oo
operational test. As a minimum, the Contractor shall ( )

, C14-6
HVAC, CHILLED WATER, AND ENERGY MANAGEMENT CONTROL SYSTEMS 12/18/2902


RFPO3~C6F-01

FACILITINS OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)...

SECTION C1
co Electrical Distribution Systems
C10 Communication Systems
C1L Personnel and Material Handling Systems
C12. Grounds, Surfaced Areas, and Pest Control
C13. Buildings and Structures
C14 Heating Plants and Hot Water Boilers
€1S§ . Heating, .Ventilating, Air "Condi tioning (HVAC) and
Refrigeration .
Clé °° Dtdlity Distribution systems
eu7 Maintenance Related Environmental Services

Glenn Research Center Workings Hours

The: GRC regular working hours are from 6:00 A.M. to 5:30 P.M.,
Mondays through Fridays except. Federal Holidays (any holiday falling
on the Saturday will be observed on the preceding Friday, and
holidays::falling..on: a Sunday. will be-ohserved on the. following

- Monday) +"Gome: tesearch facilities. may also operate during second

GENERAL “REQUIREMENTS

‘shift -(normakly::3+30.2M through 12:00 PM’ (midhight)), and third

shigt (mormally 12:00 PM (midnight). through 8 ¥00 AM) .

oped iong Program the’ Géntractor ‘shall develop and implement an
Opexations (ops) program which shall identity all requirements for
safe, efficient operation of; heating plants and outlying boilers,
chilled water plants, Life Safety and Security Systems, Energy
Management Control System (EMCS), and other utility distribution
systems, The OPS program as a minimum shall include watch standing
schedules and duties; keeping equipment operating logs; operational
testing; and measuring, recording, and reporting of operating data~
(voltage, current, power demand, kilowatt hours, fuel. consumption,
etc.). The Contractor shall submit an OPS program -for approval 30
days prior to beginning work.

Contractor Quality Control (Qc)

‘The Contractor shall establish and maintain a Quality Control
Program in accordance with the FAR 52.246-4, "INSPECTION OF SERVICES
~. FIXED PRICE" clause, Section E, to ensure that the work performed
under the contract conforms to the contract requirements.

c1-2
12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE. CONTRACT: (FORM)

J RFPO3~CéP;01/NAg3 “03003 _

. oe fos Tale on ty
RECORDS AND ‘REPORTS ©
“None, * oe

DETAILED SPECIFICATIONS .
° Hone 3 wat os

: . -.C10-2
" . COMMUNICATION SYSTEMS



RFP. 03-C6F-01, Amendment 1/NAS3-03003

c. CONTRACT YEAR 3

(1) Firm Fixed Prices for Recurring Services

SECTION B

sow Annual
Section Section Title Price
CSa - : Trouble Calls $1, 186, 048
CSb:: Minor Service Requests $163,977:
{ C8" - Energy Management Control, Tife Safety, and ; $874,755
r fe .| Security systems : 4
cg | Electrical. Distribution syaten $1,528, 645
| C10 Communication Systems $-
C12. a Personnel and Material Handling Syatens “| - $173,387
c12 Grounds, Surfaced Areas, amd Pest Control - $407,341 :,
C13... Buildings and Structures 5 $2,145
C14. Heating Plants and Hot Water Boilers. |: $1, 053, Q09
cis). . | Heating, Ventilating, Air ‘Sonditioning, and $853,560
>... | Refrigeration. Systems .. . . .
C16 Utility Distribution Systems. = +} $144,483
CL7 Majntenance-Related Envivonnenbal Syetens. ey $=

(2) Hourly Rates for. Delivery: oxder pricing

Page B-6

. Straight- |. ... | ee
Labor Category- Time Overtime | Doubletime
Maintenance Trades Journeyman. ‘| 336.82 43.35 57.79,
Maintenance ‘Prades Helper «...* 130.94 : 34.70 -. | 46.26 -
High-Voltage Electrician >] 31.48 A136 56.52
Apprentice : Se Sree
High-Voltage Blectrician 52.73 72.60." | - 98,48
Journeyman Pi
Stationery Hngineer ‘| 37.60 44,50. | 59.32
Stationery . 39.19 46.84 62.44
Engineer /Mechanical/Ccontrol : = L e
| Steam: Plant Maintenance _ 39.19 46.84 62.44. -
Steam Plant Helper ‘ 33.75 138.84 -. J. 51.78
.Grounds Maintenance Laborer ‘ 32.39 36,83. :|, 49.10.;
Heavy Equipment Operator ._: | 37.00 43 262, _ 58.15.
Grounds Maintenance Lead 33.78 38.89 51.84
Incidental Engineering 57.12 7 89 {- 95.45.
(3) Burden Rates for Delivery Order Pricing
Material: 6%
Equipment: 6%

©


FACILITIES OPERATIONS REPAIR AND MAINTENANCE . CONTRACT (FORM)

RFPO3 -CGP-01/NAS3-03003 SECTION C12.
. pertaining to FIFRA are contained dn. 29 CFR 1910.
gq. The Contractor shall be licensed by the State of ‘ohio to provide
" yegetation control in, the categories specified in this contract, All
work shall be in accordance with federal, state, local laws and Lewis
regulations. All tanks, hoses, pups, control valves, and gauges
shall be, free of visible deterioration, shall not leak, and shall
operate at the manufacturers’ recommended rates and pressures.
Contractor furnished equipment that has failed shall be replaced or
repaired by the Contractor prior to resuming operations. Extreme
care shall be exercised to avoid entry of herbicides into drainage

structures, streams, ditches, and storm sewers.

‘hb. _ The Contractor shall comply with the Glenn Environmental Programs
Manual.

a. The Contractor shall protect plants and wildlife in accordance with
the Glenn Endangered Species Management Plan, Attachment vg.

“4. Prior to entering ‘and performing any ‘grounds’ maintenance: tasks in

: Area #34, and any “other areas’ identified on the maps as hazard areas,
the Contractor shall request and Faceive prior entry approval from
* the cor.
“ke. : All Contractor Employees’ operating snow removal aquipment required a pes
Col ercial Drivers License DL} abd’ shal) possess a CDL. Equipment aG )
: , qualified to operate’ the

equipment . In addition to equipment opération, qualifications shall
inciudé a thorough knowledge “of ‘Station pavement ‘layout including all .-
curbs, guardrails, parking “tots, hydeante, traffic signs, and utility ‘

access covers.

1. The Contractor shall furnish operator maintenance (e.g. dadly oil
‘ level checks, tire air Pressure | checies, blade sharpening) on all
equipment

c12-14
SURFACED AREAS MAINTENANCE AND REPAIR ‘ . 12/18/2002


" FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM).

no Ponty tee :
RFPO3-C6F-01/NAS3-03003 — SECTION’ cs)

‘BECTION C5: FIRM FIXED PRICE WORK
7 7 rarer To,
a. “Gunman

The Contractor shall perform all preventive maintenance ‘(PM) , prédictive
testing and inspecticis (PT&I) , programmed maintenance (PGM), trouble calla

(TC), minor service requests, and all other requizements listed in Section”

" ca4-cl7.4 and cums dodumentation as described herein under the firm fixed *
brice portion of the contract. ‘ . " .

2. PREVinrive MAINrENANGE (PM), PREDICTIVE THATING aixD INSPECTION (ere),
PROGRAMMED MAINTENANCE (PGM)

a. deneval Reguirenent. The Contractor's minimum PM, PT&I and Pom work
shall be required to “be performed using the CMMS standards and

Prequenctes specified. The Contractor ‘shall, ,generate and schedule the
PM, and GM work ‘oxder uging the Government's CMMS. The CMMS
associated PM, Per, ‘and PGM Checklist Forms are in applicable
sections of Attachments \T-C8 22 through g-C17,2. The Contractor may,
at iis/h x ‘option ‘and at no additional cost to the. _ Government ,
inéreage. e level and/or frequency of PM, PT&L, and pGM. in an effort
to ‘ninintize repair requiremants.. ;

b. PM_and PGM Requirements. PM and PGM consists primarily . of

inapection,. besting, cleaning, lubrication, adjustment, caftbration,
‘and minor part and component rep: acement * (e ' filters, batteries)’
as ‘required to verity prope: system operatio A “minimize malfunction,
breakdown, and deterioration of syatens and equipment; and identify
and/oz perform any repairs required to. brig the equipment up to
operating ‘standards. PM and PGM shall be performed at least as
“tréqiently | and shall, at a ‘ininimmum, dnelude all of the applicable
checkpoints and services indicated in the specific requirements
clauses that follow. :

c. PTEL Requirement. PT&I consdat primarily of the use of advanced
: technology to assess equipment, systems, and facility condition, The
“per data obtained allows for planning and scheduling corrective
‘maintenance or repaira din ‘Advance of failure fe. g., Eddy current
testing, ultrasonic testing, “infrared thermography, vibration and oil
analyzers).

FIRM FIXED PRICE WORK : : "" 14748/2002


;, PACILITIBS OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)
RFPO3-C6P-01/NAS3-03003 .

provide installation and removal of shoring, as required, to ensure
safe working conditions for Contractor. personnel + .Upon completion of
the excavation, the Contractor shall backfill and ‘cémpact. the
excavation to.the original grade. The Contractor shall break-up and
~ xBmove ‘coriérate, asphalt-and other debris and aisposaS£ it at an
approved disposal site. . .

e.° ‘Outdoor Chemical appliéations, Tréa'é -

‘Whe ‘Contractor’ shall spray or ‘inject’ ornamental trees with
“fextdlizers,‘ déxmant oil: and pesticides as “required to maintain trees ~~
- ‘fee of disease: . .

£. Outdoor Chemical Applications
The Contractor shall apply fertilizers, fungicides, insecticides,
herbicides, Pesticides; and other spabifiedchdmicals in order to
: % 4iiiintadn' the type I and''Pype''2 Grasé!areas ‘and plknt life, in strict
“oo - h* ageordince With Glénn Environméiital programs Manual and FIFRA.

g:) IndGr_ Chémical application
“thé Contractor shall provide services’ to” cheifiically. spray, dust and .
‘plate’ bait ‘for’ the ‘control and eradication é£ household pests, ¢ ») .
‘ingédtb! rodents “and ‘other indéeirablie’ spdctes* ° “this service shall ”
S- eénply with’ all‘ rederal”’ ¢odes did laws ‘covering’ chemical applications
* ana’ the’ services performad by “anaxtexminatdr, ‘Itcensed by the State
‘Pog Ohid it this ‘specific’ category. “‘spécifi¢-atténtion should be _
given to ‘building entzaticeways | rest rooms ‘and areas involving food

torage ox" ‘preparation’ aotivitiad.'

Pte a © #

h. Type 3 rasa Edging

“Bdging, All sidewalks, driveways, street edges, curbs, and other
paved areas located within this maintenance Level shall be edged.
Edged linés sliall be neat and Glear, and shall 66 free of scalping,
tuttiligs briiiging, and tinéven and fdugh cutting. All. edging shall be
eat “petfcrined ° by mechanical’ (on-herbicidal) maaria; except where driveway
. and street pavement edges aré not disceriible aue' ‘to grass .
Mt énovdachment . “tn ‘these’ casés’ a “sthaight ‘atid evén line approximating
the pavement edge shall be established and maintained by mechanical
means, Herbicides shall not be used to eliminate or reduce normal
mechanical edging along discernible straight ‘pavéd ‘edges’ such as
7 siddwalks and',“ curbs. In dotjunction with ‘ddging, all vegetation ( )

. C12-12
SURFACED AREAS MAINTENANCE AND REPAIR : 12/18/2002


RFPQ3 -C6F-01/NAS3-03003 : —_ SECTION C12.-

SURFACED AREAS MAINTENANCE AND REPAIR

FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM) <

(5)

(6)

(7)

(8)

Collect and Remove Leaves, Trash, and Debris from Grounds,

" Roads and Window Wells —

Grasa Cutting. Prior to cutting grass, any trash, paper, or
other debris that would detract from the finished appearance of
the cut or present a safety hazard shall be removed. Such
debris includes” but is not Limited to pape, cans, bottles,

limbs, Pine cor 8, rocks, and) other such objects within the

maintenance area, and shall include ' ‘trash, paper, dead leaves,
and other debris lodged in shrubs, hedges, fences, and along
foundation and other walls: Débria shall be disposed of the |
same day as col. ected. 7

bet
ctor shall remove fallen Leaves
fo naintain ‘clear lawn areas, flower

“beds, and window wells. , During leat “removal operations, the
Contractor shall’ collect and dispose ef all trash and debris.

Contractor hall collect “and remove all leaves on grass, ‘in
and’ around shrubs and. bushes, adong surfaced areas, and next to

‘buiiaing ngs and structures. The Gontractox is required to remove’
and’ dispose of jeaves, trash, and debris on the. sane day as
. collected. ‘

Remove Debris _from en Ditches culverts: ‘and Storm Catch Basins
The Contractor shall inspect and. clean debris from open

,dttches, culverts and. storm eatch basins. Special inspection,

| cleaning ‘sha: is be’ conducted following severe storma to ..":

ensure Proper

Earthen Mounds “
The Contractor shall! maintain ‘plant growth on earthen mounds,

Y shows in Attachment oT, Maps I “-@M through 4-GM. Mounds ©
covered with gras shall be mowed in accordance with Industry
Standards. Mounds covered with miscellaneous plant growth
shall be maintained with a trimmer. ‘Weeds and grasses shall be
‘eradicated around cable and piping trap that run through,

. around or over earthen mounds. — ‘Area number 22 on the map is

not to” ‘be maintained. “Maintain: the exposure of the mound

facing Building 204. “ . .

Trim and Prune Ornamental and shade Trees

« 012-5 whats
: 12/18/2002 ..


RFPO3-C6F-01/NAS3-03003 Bowe. mh

ten (10) working days advance. notice to the COTR, and . ( i)
‘Building Manager. 7
(e)  Bmexgency and Operational Outages: The Contractor, shall | i
immediately notify the COTR of emergency and unplanned. : z
operational outages. ,
(2) C¥MS_Reporting
The Contractor shall update information in the CMMS database on
. . . a daily pasis.so that the.database accurately reflects the
status of the work being Performed. .
(3) . Additional Reporting ;
Unless otherwise. specified, additional records and reports
indicated in sections C8. through C17 shall be submitted within’
five (5). working days after completion of work.
(4) Work Status :
_ The Contractor shall respond to questions within one (1) hour
of receipt from the COTR ag to. the status of any work.

2. «- RECURRING , SERVICES

~ —— In addition to the above GENERAL performance standards, the following i
. applies to all PM, PY&I, and PGM contract requirements. C)
a. Quality : Pen i :
Completeness. For every PM, PT&I, and PGM contract requirement, each
activity listed on the related checklist muat be completed.
b, . Timeliness .
. -Gomphetion of PM, PTI, and RGM. The contract requirements for all
PM, PTEL, and PGM activities. shall be satisfied by performing the
activities itemized on the. Maintenance Checklists contained in .
Attachments J-c8.2 through J-C17,.2 at the frequencies specified and
~ at, the scheduled time in.the MMS... If for any reason (e. -g.) access
_ problem, outage required, research schedule. etc.) the scheduled time
cannot be accomplished, the Contractor. shall document the reason why -
in the “Delay/Cancel” field of .the CMMS and report to the COTR.

Frequen¢gies

1, Triennial, (T) - Services performed once during each 36-month
period, : ~

2. Biennial (B) - Service. performed once during dach-24-! month
period.

e)
C3-3

PERFORMANCE STANDARDS i ar 12/18/2002,


FACILITIES OPERATIONS REPAIR AND NAINTENANCE CONTRACT (FORM): =

RFPOS-C6r-01/NAS3-03003 SECTION 7

(BECTION C7: MANAGEMENT AND ADMINISTRATIVE: REQUIREMENT

< MANAGEMENT REQUIREMENTS.” ‘

Contractor, as part of the firm. fixed price, shall manage the total
fart associated with facilities operations, maintenance, repair, and
oth , Services required herein to assure fully adequate and timely
completion of. .gervices,.in a safe manner. that achfeves the contract
ieee outcomes, and requirements described herein. Included in this

eering, estimating, cost accounting, -sybcontract .administration,

xeport, preparation, establishing and maintaining management

j Aagety,..and quality control...) un:

“| Staffing. ..The Contractor shall provide an adequate staff of

M personnel with: the necessary,.management: expertise to assure the
Pétfermance of the workin accordance with:gound. and efficient

jwanagement practices; .-. : 7

Woxk:.Controk york contol gala include, ‘reseipt..and. performance of

trouble ogils, Minor service requests; -recurring.,work. identified in .

ection: C:8. through C17, (including PM)i..and nomaregurring work from -

thé..Q portion. The Qontractor sha}: dapiement wall. necessary. work ©

, control procedures to.fplly,ensura adequate and timely completion of:

‘Arork, requirements, as well as to permit -tracking of work in progress..

., The, Contractor. shall,.plan,, estimate, and schedule all work to assure +

material, Labor, and. equipment are available, and safety; and

4 ne Speci fied time Limits, and in confoxmance: with the quality
andards established herein, All work shall be entered. daily into

Work. Schedule... The Contractor shall schedule and arrange work so as
to cause the least interference with the normal occurrence of

: Government business and missign. The Contractor shall schedule the

specific performance dates, for..PM within the intervals specified in

the. CMM8. If the Contractor needs to change the specific performance

C72 tin ad
12/18/2002


* yactizrriis" OPERATIONS REPAIR AND’ MADWTENANCE cowmRier cron

RFPO3-C6P-01/NAS3~03003 : SES aeerzan cy”

( oe The Contractor shall perform PM, Prét and Pom on the systems and
equipment listed in Attachment J-C11.1 in accordance with the
contract requirements specified in this section and listed in
Attachment J-C11,2, The following’contzact requixémenté shall be
satisfied by performing the activities itemized on thé related
Maintenance Checklists contained in Attachment J-Cl1-2 at the

. frequencies specified therein.

(1) Contract Requirement No, Cl1-00, Elevator Fire Service Check

Monthly PM

(2) Contvact Requirement No. Cl1-Ola, Elevator Monthly PM

(3) Contract: Requirement No. C11-Q1b, Elevator Quarterly PM.

(4) Contract Requirement No. C11-01e, -Blevator Load Test and No-
Load Test Annual PM.

(5) Contract Requirement No. C11-01d,' Elevator Full Load Test 5
Year BGM. : ;

(6) Contract Requirement No. Cl1-02b, Crane Annual PM.

(7) Contract Requirement No. Crt-02¢, Crane Load Test 4 Year’ PGM.

(8) Contract Requirement No. C11-03, Hoists Annual PM.

(9) Contract Requixement, No, C11-04, Overhead Doors Annual PM.

(10) Gonbract Requirement No. ¢11-05, Slings 4 yeaks PGM. The user
of the sling. will notify Contractor when an individual sling

requires 4 year :PGM.

(11) “Contract Requirement No. C11-06, Rescue Lines Annual PM.

b, “Trouble Call”. Requirements
The Contractor shall perform trouble call work aa mecessary to
. detexmine the cause of system and equipment malfunctions, eliminate
the cause(s), and restore the. system or equipment to satisfactory

working condition.

c. Minor service requesta

The Contractor shall perform minor service request work in accordance -
with cs.

5. INDEFINITE QUANTITY WORK .
Indefinite quantity work shall be ordered in accordance with Section cé.

“Chi-2 » hy Diana Joe os
‘PERSONNEL AND MATERIAL HANDLING Systems © “" ’ : : “ "12/18/2002


- PACILITIRG OPERATIONS: ‘REPAIR AND MAINTENANCH CONTRACT (FORM):

RFPO3-C6P-01/NAS3-03003 . " SecTzoN ce,

3.’ Amnyal (A) - Services Performed once during each 12-month
period.

4. Semiannual. (SA) - Servives performed twice during each 12-
month period: at intervals of 160 to 200 calendar days.

5. Quarterly (Q) - Services performed’ ‘four times during each
12-montth period at intervals of ‘80 ‘to 100 calendar. days.

6. Monthly (M) - Servicés. performed'12 times during each 12-
month period at intervals of 28 ‘to'31 calendar days.

7. Semimonthly (SM) - Services performed 24 times during each
12-month period at intervals of 14 to 16 calendar days.

8. Weekly (Ww) -' Servicés performed 52 times during each 12-
month at intérvals of-six to eight caléndar days.

96 Twice weekly (2W)’- Services performed’ twice a week, such ag
Monday and Thursday or Tuesday and Friday.

10.Three times weekly (3W) = Servicks pérformed three times a4
week, such ‘as Monday, Wednesday’ and’ Frtaay.

‘ 1l:Dadly (DS) - Services performéd once each’ day, Monday

through Friday, including holidays unless otherwise noted

3. . TROUBLE CALLS

In addition to the GENERAL Performance standards, the following apply to
‘Trouble Call: work: ‘ : :
a. Quality

(2) Response to Emergency Trouble Calls, Eliminate potential lite:
‘threatening or sérious: injury hazards and prevent/minimize toss
or damage to Government property.

(2) System Restoration. Full system restoration is not considered
an integral part of the emergency dali: but “restoring the system
to the fullest possible ‘condition once: the: amexgency has been

. arrested ‘shall be performed as part of the emergency call.
“be Timeliness 7

(1) Response to Emeryency Trowble Calls.

(a) - Thé Contractor shall respond’ within fifteen (15) minutes
following notification during regular working hours.

(b)} -. During other ‘than regular working hours, the Contractor
shall. contact the Goverrinent’ within ten (10) minutes
following paging/beeping,: ‘and respond within two (2)
hours following notification.

. C34
PERFORMANCE STANDARDS ' 12/18/2002


FACILITIES OPHRATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6P-01/NAS3~03003

Building 309/205 Chilled  -10to-20 DegreesF —8.0- 10.0

Closed Water Sytems Operating Para meters.
"Type ' “Treatment Control Rande

«

Bullding ©. 4 Hot 100 - 150 ppm Mo+6

Building 5 Chilled " "400 - 180 ppm Mo+8

Building =” 9 “chilled “400-180 pin’ Mo+6

Building. 24K “Hot =" = 100-150 ppinMowB 7 a,
Bullding 60 Hot 100 - 150 ppm Mo+6

Building 6a} Chilled "150 - 200 ppm Mo+é

Building 642” Chilled” 150 - 206 ppm'Mo+e

Bulding a Chilled © 1.2- 1.8 ppm Mo+6

Bullding 108/SPA Hat 100 - 180 pprii Mo+6

Bullding 406/PER “Hot _ 100 180 ppm Mo+é

jiied ~ ~~ 100 - 150 ppm Mo+é

Building -142/0LD

Bullding 142/NEW  -——s Child «= =S*«<00- 150 ppm MOG

Building 304 Chilled 100 - 150 pi’ Mo+6

Building. 301/MIR Chilled 160 - 200 ppm Mo+6 ;

Building 302 Chilled 400 - 180 pprh Mc - C)
“Building 333 _ Chilled ; ve
-Bullding 600 Chilled ’

D.). Systems ' om :

Parameter Megohm

Di- 49/tc Resistivity M120"

DI- 49/24 Resistivity 4-20" ‘

DI- 333 Resistivity 14-20 “ : _ \

Corrosion Parameters (all systents)

<3impy on Steel
<lmpy. on Copper

_ ()
12/18/2002

15-7
HVAC, REFRIGERATION, AND ENERGY MANAGEMENT CONTROL SYSTEMS


RFPO3 ~CéF-01/NAS3 -03003-

any directed program changes and providing phone support
for the field maintenance dtaffas* ‘The Contractor shall - CY
maizitain the EMCS system; and ‘make control program .
changes due to changes in the building occupancy
schedules and make temporary. software adjustments. and
program changes to EMCS controlled systems for
maintenance, construction, repair, and research and "
customer requirements, as requested and approved by the
coTR. tats et os .
(b) ALS3®- The Contractor shall maintain. 100% operational
status, inoluding but not Limited to, repair of the ALS3®
a B panels, software, computer, networks, network drivers,
network terminations, and other associated hardware. The
Contractor shall maintain system integrity, including but
not. lamited to, database: diagnostics, and provide
edmplete «technical ‘support: for the ALS3® system. The
“@ontractor shallperform ‘daily computer and printer
inspections, correct any identified deficiencies, and
my n _<% medov@ an@ report ‘tothe COTR immediately. The ALs3®
“Vaystem is: considered a critical system to the Center for
. ". dentral station’ alarm response'and dispatch of personnel. ¢ )
3 The devices:-conhectead to the’ ALS3® field panels are me
.covered:under other: sections ofthis document for
madntenance intervals .'«. .
.(2) } : Gombract’Requirement-No.' C8=00b, EMCS/AL93® Monthly Report:
The Contractor stiall provide aimonthly detailed list of all
‘> ‘eonnected devices. that are: not-at: 100%.operational status; :
. operational: availability of main -steam.plant and the chiller
go oi water plants equipment; run tima:data for critical equipment in
Portes ga ts the: chilled ‘wate? plants; EMCS/AUS3°-Logbook; and EMCS/ALS3®
abnormality: report: ghall-be' provided.as a part-of the
‘.  EMCS/ALS3° rhonthly reports due by the 20° of each month.
on ones (3) Contract Requirement .C8-00c, Monthiy-Kilowatt-hours Report:
“+ The Contractor ‘shall provide two copies of IMPAAC Kilowatt-
s.: hours Reportite the..cOTRiby the 10" of each month
1:4). Contract. Requirement .C8+ 00d; -EMCS/ALS3° Annual Report:
. The Contractor jshali provide the -COTR the. EMCS/ALS3® Annual
-Repott by: the end of the first month of each fiscal year
{October 30). The report shall detail the number of points
added during the previous year. including type of points ( )
. C8-3

LIFE SAFETY SYSTEMS 12/18/2002


RFPO3~C6F-01/NAS3-03003

a.

WACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

(11) Forced Air Heaters vo
(12) Package AC Units with Gas Heat _
(13) Refrigerators and Freezers
(14) Beverage/Dairy Dispenser/Coolers
(15) Salad coolers
(16) Refrigerated Food Display Cases _
(17) Ice Machines :
(18) Water Coolers —
(19) window air Conditioners
_A20) Heat Exchangers
(21) “Giycol ac Units. :
(22) Fume/Lab ‘Bxhaust Hoods
(23) Mobile Refrigerant Reclamation Units
(za)
“(as)
(26)
~ (27) “Céotting Towers and Associated Bqulpnent
‘(28)" Pneumatic Panels
(29), WAV Boxes
“(30)” Reciprocating Chillers *
(31) Condensers _

- DHPINITIONS . os
Refer, to section 2 : :

Refrigerant Management Software

Le FIXED PRICE WORK : .
. Recurring Services

rhe Contractor shall perform PM, prez, PGM and Operation on the

‘ystems listed in Attachment J-Ci§.2:4in accordance. with the

contract requirements specified in this se tion and listed in

. Attachment J-C15.2. The following contract requirements shall be

ivities itemlzed on the related

performing the’

“Maintenance | Checklists gontained in Attachment 77 1025. 2 at the

frequencies specif. ied therein.

. (1) Contract Requirement C15-01a, Split System Air Conditioner/

Condensing ‘Unit’ Semi-Annual PM.
(2) Contract Requirement C15-01b, Condenser Unit Semi-Annual PM.

cis- 72

sets Bs
HVAC, REFRIGERATION, AND ENERGY MANAGEMENT .CONTROL SyYeTaMS 12/18/2092)


WACILISIES OPERATIONS REPAIR AND MANTENANCE CONPRACE (FORM) .

RFPO3-CéF- o1/uas3- 03003 . SECTION c12

Edging, All sidewalks, driveways, street edges, curbs, and

» other paved areas Located ‘within ‘thia’ maintenance level shall
ba edged. - Edged lines’ shall be ‘neat ‘and clean, and shall be
free of scalping, rutting, bruising, and uneven and rough © ;
cutting, All edging shail be per'fornied by mechanical (non-

: shearbicidal) means, except: where: driveway and street pavement
edges are not discernible due to’grass encroachment. In these
cases a straight and even line appYo%imating the pavement edge
shall ‘be established ‘and maintained by mechanical means.
Herbicides. shall not’ bé ised to ‘eliminate or reduce normal
mechanical: edging along’ discernible straight paved edges such

. as sidewalks ‘and; curbs. In éonjunction with edging, all
vegetation shall be removed £xtom expansion joints and cracks,

. and that has ‘endroached onto the paved areas in all paved

: o » surfaces in ‘the parcel. Herbicides’ can be used to reduce the

near ao * ‘vamount of mechanical work ‘that: may otlierwise be necessary.

Debris generated. by edging operations that falla or is thrown |
on sidewalks, curbs, gutters, or streets or is thrown’on nearby
grass. shall be' reoved' fromthe Sita’ and the same day the
edging is: “Aecompl Litied. ‘ane S dtspased of the same day as .
‘ collected. <- . : ; : ©)

(2): -Matntaiz Type: 2 Grass‘Areag 9 8° i
‘the ‘Contradtor shall maintain Typé’ 2°grags areas as specified
in ‘bype:1 ‘grass -aréas-‘above Ke “in &ecardance with Industry

> Standards.

- (3) ‘Maintain Type: 3“Grasa ‘Areas
i :Phe Contractor shall maintain Typé"3 grass areas as specified
‘in/ype I -grass areas above, with thé exception of edging which
“whl be IQ d£' needed, be in accordanéé with Industry standards.

(4) Maintain Ornamental Areas

the Contractor shall inspect and police ornamental areas.

- Areas’: shall be maintained free of weeds and unwanted grasses.
Stone, mulch, and gravel shall be raked to a uniform pattern.
Ormaméfital plantings shall be trimméd if necessary, to a
‘uniform shape. .

CJ

. c12-4
SURFACED AREAS MAINTENANCE AND REPAIR . . 12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT: (FORM)

RFPO3-C6F-01/NAS3-03003

“(a)
(4)
(s)

(6)

(7)

(8)
(9)
(10)
(11)
(12)

(13)
(14)

(15)
(16)
(17)
(18).
(19)
(20)

(22)

(22)
(23)

< ay

(25).

(26)

(27)

HVAC, REFRIGERATION, AND ENERGY MANAGEMENT CONTROL SYSTEMS

Contract Requirement C15-02a,
Annual PM.

Contract Requirement ¢i5-03b,
PM. ft :

Contract Requirement c1$-036,
PM.

Contract Requirement ci5-03d,
Prer. : aa
Contract Requirement 15-048,
ou, oe Sa
Contract Requirement C15~ 04,
Contract Requirement. C1s~ 08a,

a

Package Aix anaes Semi-
Rotary Screw Chiller Quarterly
Rotary screw Chiller Annual
Rotary screw Chiller Annual
Air Handling Unit Semi Annual

Air “Handling Unie Annual PM.
“Fan Coil Unit Semi-annual PM.

Contract Requi ‘ement. e1s- 06, Chemical Feed System Annual PM.

conivactTM Requirement é15- O7a,
Contract Requirement cus: O8b,
Annual PM.

Contract Requirement. C15-08c,
Contract Requirement cis- 08d,

PLEL.

control Air System Annual PM.
‘centrifugal Chiller Semi-~

centrifugal Chiller Annual PM.
Centrifugal ghiller Annual

Contract Requirement C15-09, Control Air Dryer Semi-Annual

PM.
Contract Requirement _C15-10a,
PM.

Contract Requirement C15-10b,

* Bxhaust/Fan/Blower Semi-Annual

Make- Up Fan quarteziy PM.

Contract Requirement C15-11, Forced Air Heater Annual PM.
Contract Requirement C15-12, Package AC W/Gas Heat semi -

Annual PM.

Contvact Requirement C15-13, refrigerator/' Freézer Semi-

Annual PM

Contract Requirement C15-14, soveresé/tiniy Diapénser/Cooler

Semi-Annual PM.

Contract’ Requirement €15-15, Salad Cooler Semi-Annual PM
Coritract Requirement c1s- 26, Refrigerated Food Display ¢ Case

Semi -Anntial ‘BM ‘

‘contract ‘Requi t C15+17, Ice Machine :Sem{-Annual PM.

Contract Requirement ¢1s-1'8/ water’ Cooler annual mM.

Contact Requirement ¢is-19)' Window Air Conditioner Annual

PM.
Contract Requirement Cis-21,
Sonbrace Reque semen: o1e02e)
PM.

C15 -3

ttyeol AC “ayatiem’ Semi-Annual

SECTION cis

12/18/2092

o)


RFP 03-CéP-01/NAS3-03003 "" “ggeproy I

$22 “gp Lose“ reaetvarron OR CONVENIENCE. oF to :
a GOVERNMENT  (FTXED- PRICE) . _
$2,249-8 “APR 1984 DEFAULT (PIXED-PRICE SUPPLY, AND .
a a SERVICE), | :
‘52.249-14 ABR 1984 " BXCUSABLE DELAYS

“* 52.8

TI.. NASA FAR SUPPLEMENT” (48' CER cuabtiee ie) Clauses |

CLAUSE
NUMBER DATE . TITLE

1852.203-70 “JUN 200}, DISPLAY OF INSPECTOR GENERAL HOTLINE
. Cots POSTERS °
1852.204-76 JUL 2002 SECURITY, REQUIREMENTS FOR UNCLASSIFIED
INFORMATION. TECHNOLOGY RESOURCES .
Insert "within . a) calendar days" in paragraph
(¢).
SEP 1990 USE OF RURAL AREA SMALL BUSINESSES.

1852. 219 74

I.2 “CLAUSES FINCORPORA’
(FEB, 1998), 7a

‘this ‘gontractTM incotporatés ene’ ‘ox nore “glazes by ‘refer ace, with the
same force and effect as if they were given in full text. Upon ~ se
request, ;the Contracting | Officer will make, their full, text, available.

Also, 1 text, of a glause may be acaqeaed, lectronically at.,

‘this/thes ress (€s)t yu. 1 .

http: //www.arnet .gov/far/
http: //www.hq.nasa.gov/office/procurement /regs/nfstoc .htm

I.3. RIGHTS TO PROPOSAL DATA (TECHNICAL)
(FAR 52.227-23) (JUN 1987)

Except for data contained on pages .. , Lt is agreed

that as a-condition of award of this contract, and notwithstanding the
conditions of any notite appearing thereon, the Government shall have .
unlimited rights (as defined in the "Rights in Data--General" clause co
contained in this contract) in and to the data contained in the

proposal dated upon which this contract is based.

I.4 OMBUDSMAN (NFS 1852.215-84) (JUN 2000) (ALTERNATE I)
(at 2000)

(a) An ombudsman has been appointed to hear and facilitate the
resolution of concerns from offerors, potential offerors, and

contractors during the preaward and postaward phases of this

acquisition. When requested, the ombudsman‘ will maintain strict
confidentiality as to the source of the-concern. The existence of the
ombudsman'is not to diminish the authority of the contracting officer,
the Source Evaluation Board, or the selection official. Further, the-

* pagé 1-3


RFP 03-C6F-01, Amendment 1/NAS3-03003 SECTION J

7-12.21 Estimated Annual Hours for Recurring Requirements f a
J-L12.2 Required Content of Safety. and Health Plan .
g-L13.1, Historical Data ~ Trouble Calls

g-L13.2 Historical Data ~ Minor Service Requests

J-13.3 Historical Data - IDIQ Requirements

J-L13.4 Cooling Towers and Boilers” Specifications

J-L13.5 Examples of Completed Forms

J-L13.6 Summary of Proposed Contract Prices

d-L14.1 Past Performance Summary Table

J-L14,2 Past Pérformande Questionnaire
J-L14.3 Labor Relations Questionnaire

Page d-2


“PAGILITIRS OPERATIONS “REPAIR AND MAINTENANCE CONTRACT (BORM,

3" RFPO3-C6P-01/NAS3~03003 ‘CTION Cs

- . Work Control Office the next work day to initiate an
{ mergency Work Order in’ cms.

(2): Trouble Call Dowvsetitabtot:

“i. *. Mhe Contractoz :ghall provide all trouble call documentation via
the CMMS. For ‘each TC, the Contractor shall enter the
following information into’ the cms:

(a) “Equipment No.”: equipment; ‘structure, or system
identification number of unit repaired: (If the equipment
is not listed in CMMs, the Contractor ‘shall submit a
“CMMS. Request fox Modification Form’ to the COTR and
affix the equipment ‘with an equipment. number tag (bar
code). Por equipment that cannot be tagged, the
‘Government will assign an equipment number in the CMMs),

(b) “Reason for Outage”: Description af the cause of
equipment, structure, or system: failure.

“(e)" - "Scheduled start Date/Time’? Date and time Contractor

: * a@prives at the ob isiteyr":

(a) "Date Gomplateds :: ‘Date Contractor completed required

work: :
(a). "Parts": “Description; quantity) and total cost of
. Materials. .
(£) *Regilar Hours" ‘NOvértimé Hours’: Actual labor hours —

~vexpédded’ at the’ job ‘site, exéliding travel.
(g) ~. “Delay/Candel Notés”: . Reason for delay or nonperformance
- (Af applicable) of any portion of ‘the work assigned.
(BR): “Equipment Coridition ‘codes: ¢ Current - Equipment Condition
Code
(i) “Comments”: Abnormalities found during’ performance. of
, work, observed operating conditions, deficiencies
observed/ corrected, ‘and reconimended changes to task
‘procedures |

(3) ‘Incidental “And Related ‘Damage.

: The Contyactér shall repair - any incidental and related damage
a8 a result of the initial service: ‘being performed. For
example, if the’ Proublé Call “is to repair a roof ‘leak; the
Contractor shall replace any ‘ceiling tiles or repair other
related items damaged as a result: of the leaking roof within
the scope and limit of the particular Trouble. call.

. ‘C5-5 . ; :
‘FIRM FIXED PRICE WORK ‘ 12/18/2002


RFP 03-C6F-01, Amendment 1/NAS3-03003

h. CONTRACT YEAR 8 (AWARD PERIOD 3)

(1) Fixm Fixed Prices for Recurring Services

SECTION B

. SOW Annual

Section Section Title Prise...
csa Trouble Calis . $1,277, 568
Cc5b Minor Service Requests iz | $179,102’
cs Energy Management Control, Life Safety, and $993,970
: Security Systems’
cg Electrical Distribution system $1,562,373
clo Communication Systems : $- :
CLL to: Personnel: and Material Handling ‘Systems $201, 742
C12: . | Grounds;. Surfaced-Azveas, and‘ Best” Control $426, 881°
C13 Buildings and Structures °°" $2,305 —
C14’ Heating Plants and Hot Water “Boilers . $2,134,800’
cis - Heating, Ventilating, Air Conditioning, and $948, 285

__| Refrigeration systems
C16 Utility Distribution Systems ~ “ “$155, 535°
C17 Maintenance-Related: Environmental dystaas ‘$-.

(2) Hourly Rates for Delivery order Pricing : a
Straight-

Labor Category ‘ J: Time | | Ovértiné | Doubletime |
Mainténance Trades. Journeyman — $39.36. “$46, 92 $6219" ° .
Maintenance Trades’ Helper ‘ $32.41 - $36.49 “$48, 64a
High-Voltage Electrician }> $31.30. $42.54 si a
‘Apprentice . "
High-Voltage Elevtrician $52.23 $72.26
Journeyman. . . a
Stationery Engineer $39.36 $46,941 .-|' $62.19
Stationery ” $41.01 $49.38 $85.26
‘Engineer/Mechanical/Control : Sop ey
Steam ‘Plant Maintenance {$41.01 $49.38 “| $65.26.
Steam Plant Helper i e $35.35 $40.90  |- $54.52
Grounds Maintenancé Laborer - $33.55 $38.19 $50.92
| Heavy Equipment’ Operator : $38.37 $45.43 "$60.35.
Grounds Maintenance Lead $34.92 $40.25 $53.67
Incidental Engineering $68.61 $81.23 $106.99
(3) Burden Rates for Delivery Order Pricing

Material: 6%
Equipment : 6%

Page B-11


- ‘FACILITIES OPERATIONS REPAIR AND MATNTENANCE cormace (FORM)

RFPO3-CsP- 01,/NAS3-03003

(25) Contract Requirement No. C8-12a, Fixe Hydrants Annual PM.
(26) Contract Requirattent No: Ca-12b, ‘Fire Hydrante Biennial ‘Pom:
427) Contract Requireierit No. ce-i3a, Fire Extinguishers vonthly
j (28) Gonteiot: Requirement No. Cs-13b, Fire Extinguishers Annual PM.
(29) Contract Requirement No. C8-13c, Fire Extinguishers Five Year
weit PGM’. : ths ao . ! -
(30) Contract: Requirement No. Ca-13d, Fire Extinguishers Six Year

. Poem, ‘
(31) Contraet Requiement No. "C8-13e, Fire Bxtinguishers Twelve
Year BGM. * “Bye . :
(32) Contract Requixement No. C8-i4a, Emergency Generators Weekly
: mM, | ‘ LO oo
(33) Contract: R iednent 1 No. Cé-14b, Emergency Generators Monthly
RMS. : i se
* (34) -Covtradt Remiirensnt Not “oa=14e, Bitergericy Generators Annual
: PM.
. (38) " Contract. Requirement. Nos cae 36 Aecess control Systems Semi-
Annual PM.

“ey” Contract” Requd etiaitl's No. Ge 26; tatrusfon Detection System ys
Semi-Annual PMs * (

wee (37) 7 Contract. Requireiigint” No." “oa-17, _dbeded ‘Cixcult Television
Semi-Annual 2M Het nated
Contrast: R i
Annual PM
(39) 'Gdntract Requirement ca- “49, Bnersy Management Control system
Annual PM. “OT Fe
“(46)” Gofftradl Requireniéint fo: ¢e-20; sIMPACC Panel annual PM

)

“(38Y* 18%, VESDA Laser PLUS Detector

Supeouble 'Ga1i” Regiiveinenta’ ‘'

The Contractor Shall perform trouble’ call’ work as necessary to

é am and aqidpmént malfunctions, eliminate
the*causé(s) , ‘and restore the systeni ‘ot “équipment to satisfactory
working condition, “thé ‘eontractér shall treat all alarms in EMCS as a

_trouble call (refer to section cs- a: There are two types of alarms

et!

12/18/2002

LIFE SAFETY SYSTEMS ‘


RFP 03-C6F-01, Amendment 1/NAS3-03003

g.. CONTRACT YEAR 7 (AWARD PERIOD 2), ..,

(1) Pizm Fixed Prices for Recurring Services

aa

SECTION B

Page B-10.

SOW. : annual
Section : Section Title Price:
¢5a, * Trouble Calls . 7 " : - $1,264, 256.
CSb .° .. | Minor Service Requests . $176,660 -
cs- _ | Bergy Management Control, Tate. sakeey, aaa $970,052

Security Systems

Teo ‘Blectrical Distribution . System ‘$1,550, 784
¢C10- - | Communication Systems ‘ $-
CLL | Personnel and: Material. Fendiing. Systeme “$186,055
C12. oy Grounds, Surfaced, Areas, and Pest, Control = $422,896 |
c13 ~ Butidings and Structures _ lL. , $2,286

{ Cia. Heating Plants. and Hot Water Boilers ae $1, 119, 947
cid. .... | Heating, Ventilating, Air Conditioning, .and.. $930,560

"| Refrigeration Systems si 3

Ci6. 2 peility Distribution Systems “ii” “$154,134. 0
C17 - 5 [yeintenance-Related, Environmental Systems. $-
(2) Hourly Rates for Delivery Order Priqdng.

a. Straight- E
er "Labor. category “os Time Overtime. | Doubletime |
Maintenance | Trades Journeyman,.'. | $39.32"... 46...

Maintenance ‘Trades Helper sg $32.38

| High-Voltage Blectrician we | $3227

| Apprentice ;

i High=VoltageTM Blectxician . $52.19 .

| Jourheyman :

; Statdonery. Bagineer + | $39.32

Stationery’ “$40.97

Engineér/ ‘Mechanical i ‘Control

Steam Plant Maintenance wo) $40.97

“Steam Plant Helper.” : : ‘| $35.32

{Grounds Maintenance Laborer : $33.52

Heavy Equipment. Operator” aa ~ $38°.34

Grounds Maintenarice Lead . $34.89

Incidental Engineering : {$66.01 $78 ,94 $103. Ta

(3) . Burden Rates for Delivery Order, Pricing
Material: 6%
Equipment : 6%

)

Q)


RFPO3-C6F-01/NAS3-03003

(4)" Number of Tasks Open at the End of the Month
(5). Status of Tasks not started
(5) Operations :
For systems operated, hours each Unit ‘of Equipment is Available
to Run at Capacaty as a »percentage of the total hours in the ,

month.

f. Other Reports
Cost Projection: The Contractor shall list the IQ work that will be

completed and invoiced during the upcoming month. This report shall
be submitted with the monthly. invoice.

“2. COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

a. The Government's CMMS currently is the DataStream MP2 6.0 (using an ~
SQL server) product. Controlled. access to the CMMS will be provided ~
to the Contractor for the duration of the contract. The MP2 software
will be made available to the Gontractor. The Government reserves ©

.. the right to change the CMMS.or,the server it runs on at any time

during the contract.. The Government assumes all costs incurred as a__,.
result of a change. from one.CMMS to another. Additionally, the CMMS )
software will be provided to and utilized by a number of other on-
site service contractors. The Contractor shall follow all of the
Policy Directives and Procedures and:;Guidelines as set by NPD 2810.

b. . Curgent.minimum Standards for PM, PT&I, and PGM are documented in the
COMMS, including. requixements,. and frequencies of work. The
Government will provide GMMS administration for the CMMS software ‘and
operating. systems... The Contractor shall use the CMMS application .
system.to.plan, track, and record all work identified throughout
Segtion,C8-C17. —_

c. Employee ID: Number. The Contractor shall submit to the Government's

CMMS Administrator a unique employee ID number and a craft. for each

. employee.ID. This is a requizement of the CMMS software and will be
input into the: system by the Government. .

C7-4 ( )
MANAGEMENT 12/18/2002 :


"RFP ..03-C6F-01/NAS3- 03003

52.219-14
52.222-1

52.2224
52,222-21
52.222-26
52.222-35

- 52.222-36

52.222-37

52.222-41
52,222-42
52.222-44
52..323-4
52:223-9
52 .223-10
52.223-12

“g2.227-2

§2.228-8 vs

52.228-7
52:,229-3
52--232>1
52.232-8.
52.232-11
52.232-22
§2,232-23
~B: 32-25
52.233-1
52.233-3
52.237-2
tee nsnmainend

§2.237-3
52.242-13
52.243-2
52.243-3
52.245-2

$2.246925

DEC
FEB

SEP
FEB

APR
DEC

DEC

FEB

ocr
AUG

APR.

APR
REB

AUG
APR

JAN
AUG
SEP
DEC

FER

1996
1997

2000
1999

2002
2001

1998

2001

1989

1989

2002

1997
2000

+ 20,00

1995

1996

1996

1991
1984
2002
1984
1984
19,86

2002:

2002
1996
1984,

1991

1995.

1987

1989

‘L997

‘SHCTION

LIMITATION ON SUBCONTRACTING
NOTICE TO THE GOVERNMENT OF LABOR .
DISPUTES
CONTRACT WORK HOURS. AND SAFETY
STANDARDS ACT - OVERTIME COMPENSATION

’ PROHIBITION OF SEGREGATED FACILITIES
EQUAL OPPORTUNITY

“EQUAL OPPORTUNITY YOR SPECIAL DISABLED :
VETERANS, VETERANS OF THE VIETNAM ERA,
AND. OTHER ELIGIBLE VETERANS

_ AFFERMATIVE ACTION FOR WORKERS: wren
DISABILITIES. .-. *
EMPLOYMENT REPORTS ON SPECIAL ‘DISABLED
VETERANS, VETERANS OF THE VIETNAM ERA,
AND OTHER ELIGIBLE VETERANS
SERVICE CONTRACT ACT OF 1965, AS”
AMENDED :
STATEMENT OF EQUIVALENT 3 RATES FOR
FEDERAL HIRES: :
FAIR LABOR STANDARDS: ACT:AND: “SERVIER
CONTRACT: ACT-+PRICE: ADJUSTMENT: /°
RECOVERED: MATERIAL CERTIFICATION:
ESTIMATE. -OF PERCENTAGE OF RECOVERED
MATERIAL: CONTENT FOR: : EPA~DESIGNATED |
PRODUCDS:
WASTE, REDUCTION. PROGRAM oy
REFRIGERATION: EQUIPMENT AND ATR C3
: CONDITIONERS.

. NOKECH AND: ‘ASSTSTANCE ‘REGARDING PATENT

(2 cy JUBND. COPYRIGHT. INFRINGEMENT
1997:

INSURANCE; -WORK: ON A GOVERNMENT.
PENGTALLATION. - ..
INSURANCE: -LIABILITY’ “gO: ‘THIRD. PERSONS
” FEDERAL , STATH, ‘AND LOCAL TAXES
PAYMENTS: >: a
DISCOUNTS FOR- pRoMrr PAYMENT
“EXTRAS 3002 05°
* LIMT'TATEON. ,OF . FUNDS
ASSIGNMENT OF TAINS + : i
PROMPT: PAYMENT: .
DISPUTES (QLSERRNATE 1) (DEC ag9i) |
PROTEST AFTER: AWARD
PROTECTION OF .GOVERNMENT:: BUILDINGS,
. EQUEPMENT , ‘AND VEGETATION
CONTINUITY OF SERVICES
BANKRUPTCY.‘
» CHANGHE-- FERED BRICE : QUmRRNTE I) (APR

2 984):,
2000.

CHANGES - - TIME - a8 -VATERIALS OR LABOR-
HOURS

GOVERNMENT PROBEREY (FIKED- PRICE i C

CONTRACTS) -
IMETATION. OF LIABILTTY--- SERVICES

Page I-2


FACILITIES -OPBRATIONS: REYAIR AND ‘MAINTENANCE ‘CONTRACT (BORM)>

> ‘RFPO3-CéF-01/NAS3- 03003

(a)

“(e)

(£)

SECTION-c3 |

coriform to the applicable brand name requirements listed
in Specification Clases in Sections ca through C17; and
the technical’ specifications séction.c;

comply with Material‘safety Data (Msp) storage and record
keeping requireménts;* |

be used in accordance with oviginal’ ‘design and
manufacturer intent. ‘Where itidicated in Section C8-C17
the répLacements shalt hatch existing manufacturer.

(4) Cleanliness.

(a)

Ab)

(¢)

41) * Notafteatdon

(a)

a nh

(c)

(a)

PERFORMANCE STANDARDS

b. Documentation/Reporting

During work, debris aha not’ be allowed to spread into
adjacent areas nor accumilate in the work area itself,
At the completion of the job, debris, excass material,
and parts shall be ‘cleaned “up and reftoved from the
equipment and job site in appropriate containers in
compliance with call federal, atate, and local
‘raduirdnents . a .

The Contractor shall maintain all shops, material
storage, buildings, structures, and’ 411 jar areas
furnished for the ‘performance of this contract ina

. Clean, neat, orderly,” safe, and ‘santtary ‘eondition..

Prior to beginning any PM, “pai; ‘or Pret workin a

’ buidding}:the Contradtot shalt nétiéy"the Building

Manager twenty (20) working days in advance and follow
‘the Ared: “Chéaratce’ Procedute Bitdihed in the Glenn: safety.
Manual. :

Prior -to begiiining ary TO. work in a building, the

* Contractéz*shall notify the ‘Building Manager: five (5)
‘working days in advatide and follow tha Area Clearance

Procedure ‘outlined in the Glenh safety manual.

The Contractor shall notify the Building Manager for .
entry authorization to restricted areds.at least three
(3) working days prior to‘work, —

Planned Outages: When any wotk other than an emergency
trouble dall requires an outage or reduction in any
system services, the Contractor shall provide at least

3-2 papts cateh ete oy
‘ : “ 12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

SECTION CL.

RFPO3-C6F-01

oy

de Contractor Licensing, Certification and Specific Exp exience

Requ. irements. The Contractor shall provide personnel who have the
appropriate skills for the work required. The degree of skill of
individuals shall be commensurate with that required for the work.
. Those personnel, working in trades whose performance requires license

or certification or both, as indicated in Section C8-C17 and the

. Glenn Safety Manual shall be so Licensed/certified and copies must
be provided to the COTR prior to commencement of work on this ©
contract. Copies of. any required licenses, certificates and

. experience. shall -be submitted.to the COTR:prior to contract start
date, and within 1.day upom: any personnel change thereafter.

e. Existing Conditions. The Government makes. no representation or
, guarantee. as: to: the condition of buildings, structures, facilities,
and: related: systems and equipment:on the start.'date of the contract,
. and no adjustrients will be made.in contract price relative to
~ facilities condition after. contract award. All scheduled om,
maintenance intervals (daily, weekly, quarterly, annually) and next ()
performance due date are as stated, in che cums.

C1-3

GENERAL REQUIREMENTS 12/18/2002


RFP 03-C6F-01', Amendment 1/NAS3-03003 SECTION B

da. CONTRACT YEAR 4 (OPTION YEAR 1)

(1) Firm Fixed Prices for Recurring Services

sow Annual
Section Section Title Price
Csa_ Trouble. Calls : $2,206, 784
Cc5b “i c| Minor Service Requests “| $267,250
cB - Energy Management Control, Udte Safety, '; and "$893,429
: : Security Systems
| C9 soe Electrical Distribution System - * i"[) $2,522,185.
C10. | Commmication Systems i a ee
Cll Personnel and Material Handling Systems $191, 928-
| C12 “| Grounds, Surfaced Areas, and Pest Control — ‘| $410, 658
Ci3_ "| Buildings and structures . | $2,183
Ci4 Heating Plants and Hot Water Boilers _. |. $4,073, 961
CLS ., ‘| Heating, Ventilating, Air Conditioning, aad $872, 573
: Refrigeration Systems
| OLE : Utility Distribution Systems a a $147,139
c17..'. Maintenance-Related Environmental Systems $-
: = ——

(2) Hourly Rates for Delivery Order Pricing

- - Straight-

Labor Category Time Overtime Doubletine
‘Maintérance. Trades. Journeyman [_ 37.79. “| 44.58 “59.28
Maintenante Grades’. Helper 31.80. ° “35 60 47 46
‘High-Voltage Blectricida . 31.20 ‘| "44.39" "7 56.98
Apprentice’ ; “oo __ oe
High-Voltage Hisctriciaa 52.05 | .72.97% [9B Ter “.
Journéyman - op _*
Stationery. Engineer - _ 38.59 45.77 60.76"
Stationery me 40.20 48.19 -<| 63.76
Engineer /wechandéal /Coatzol . __

Steam Plant Maintenance 40.20 [48.19 63.76
| Steam Plant Helper . “[ 34.68 39.91 $3.20 °
Grounds Maintenance Laborer {32.93 37.28 ~ 49.70
Heavy Equipment Operator - |. 37.62 44,.31° 58.95
Grounds: Maintenance. Lead 34.29 39.33 {52.43
Incidental Eagineering $8.98 72.52 95.35

(3) Burden Rates for Delivery Order Pricing

Material: 6%
Equipment : 6%

Page B+7


RFP 03-C6F-01, Amendment 1/NAS3-03003 SECTION H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are
hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

CLAUSE
NUMBER DATE TITLE

52.223-5 APR 1998 POLLUTION PREVENTION AND RIGHT- TO-KNOW
INFORMATION

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

CLAUSE
NUMBER DATE TITLE

1852.204-74 MAY 2002 CENTRAL CONTRACTOR REGISTRATION

1852,.223-70 APR 2002 SAFETY AND HEALTH

1852.223-74 MAR 1996 DRUG- AND ALCOHOL-FREE WORKFORCE

1852.223-75 FEB 2002 MAJOR BREACH OF SAFETY OR SECURITY

1852.242-72 AUG 1992 OBSERVANCE OF LEGAL HOLIDAYS (ALTERNATE
II) (ocT 2000)

H.2 SECURITY CLASSIFICATION REQUIREMENTS (NASA 1852.204-75) (SEP
1989)

Performance under this contract will involve access to and/or
generation of classified information, work in a security area, or
both, up to the level of “Secret.” See Federal: Acquisition Regulation
clause 52.204-2 in this contract and DD Form 254, Contract. Security
Classification Specification, Attachment J-H2.1.

H.3 MINIMUM INSURANCE COVERAGE (NASA 1852.228-75) (OCT 1988)

The Contractor shall obtain and maintain insurance coverage as follows
for the performance of this contract:

(a) Worker's compensation and employer's liability insurance as
required by applicable Federal and state workers' compensation and
occupational disease statutes. If occupational diseases are not
compensable under those statutes, they shall be covered under the
employer's liability section of the insurance policy, except when
contract operations are so commingled with the Contractor's commercial
operations that it would not be practical. The employer's liability

Page H-1


| PACILITIRG OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM) ”

RFPO3-CéF-01/NAS3-03003 . SECTION c12

INDEFINITE QUANTITY WORK

“Indefinite quantity work shall be ordered in accordance with section ce.

ay Perimeter Fence Line Maintenance.

Fence line maintenance shall consist of..the removal of grass, weeds,
.,brees (less than 2 inches. in.diameter at guound. level), and all other
vegetative growth to ground or pavement level within a maximum 12
inches on both sides of the fence lines. Debris generated by fence
line maintenance shall be removed and disposed of the same working

day.

b. ‘Dnschaduled snow and Ice. ‘Removal services wed

Ungcheduled. snow and ice removal is. defined, as, snow and ice removal
“phat is. wot, performed. duning normal work hours. The Contractor ‘shall.
remove snow and ice to maintain safe access to ‘facilities by the
meana of plowing, shoveling. and/or, abrasive. melting agent. Areas
inglude, but, axe, not limited to, all road and atreets, taxi runway;
. parking. ‘areas, walkways, building. entyance: exits, (including staizs,
" Randicapped. ramps, and landings leading. to. all. building doors), storm
Water xunoff and. removs. snow. that. arg, blocking: xefuse containers. :

7 Contractor, shall. provide. ,fire hydrants.
“Locations, and quantities. of ‘roads, , parking: areas, and walkways are
Specified. dm Attachment.. J, Maps,.7-SRP. through 3-8RP. If desired,: the
Contractor can provide and install snow fencing.to, ‘minimize plowing |
due to'drifting snow in areas identified on the map labeled
Attaghnent g.

yo

‘e. . Road. surface 2 Repair.

Resurfacing, ‘overlaying’ of pavements, is not “4ncludea in this
gontract. Repair of large sections of bituminous and concrete
pavementa, requizing Feplacement due to excayation and repair of
: collapsed sections of wnderground pipes, culverts, or other
. stry ures, will be ordered: as IQ. work per, paragraph Cé6.3,. Section
C6...

a. Excavation
The Contractor shall provide excavation services when exposure of
‘ underground piping ig required to make repairs. The Contractor shall

« Cl2-11: oa eet FROG
SURFACED AREAS MAINTENANCE AND REPAIR 12/18/2002 .

“itt


FACILITIES OPERATIONS. REPAIR AND MAINTENANCE: CONTRAGE (YUKM)

“SECTION C3

“ RFPO3 -C6P-01/NAS3-03003

(2)  Regponse to Urgent Trouble Calls. The Contractor shall either
contact the customer or respond ,to Urgent TC within elght (8) ‘

hours following notifigation:.during regular working hours. All
urgent. TC shall be completed.within five (5) working days
following notification.

(3) Response to Routine Trouble Calls, ‘The Contractor shall

complete routine calls within twenty (20): working days
following notification.

¢. Customer Satisfaction Survey
Upon, completion of each Trouble Call, the. Contractor shall complete

the top portion of the Customer Survey. Sheet and leave it with the
customer, If the customer is not available, the contractor shall
mail: the ‘sheet to the customer using the GRC interoffice mail. The
Government, will. enter. the results of the surveys into a database.
Results will, be. shared with the Contractor. The Contractor shall
. inyestigate. work: identified. on the Customer. Satisfaction Survey as
-“unsatisfactory” or “poor” and, correct. work as required to meet the
quality standards of the contract.

4. MINOR SERVICE REQUESTS ¢ )

In addition to the above GENERAL performance standards, the following
applies te Minor Service Request Work.

pee = . te :

timeliness. .The Contractor shall complete minor service request work
within twenty workdays. : .

b. Customer Satisfaction Survey,

- Upon completion ef. each minor service: request, the Contractor shall
gomplete the top portion of the Customer Survey Sheet and leave it
with the customer. If the customer is not available the. contractor
shall mail.the sheet to the custamer using the GRC interoffice mail.
The. Government -wkll enter the results df the surveys into a database.
Resulgg will be. shared with the. Contractor. The Contractor shall
investigate work identified on the Customer Satisfaction Survey as

. “unsatisfactory” ox “poor” and correct work as required to meet the
quality standards of the contract.

5. INDEFINITE QUANTITY WORK : C)

c3-5
PERFORMANCE STANDARDS . -: 12/18/2002,


SECTION ¢ - DESCREPTION/SPECIFICATION/WORK’ STATEMENT

SECTION C TABLE OF CONTENTS

SUBPART NAME
SUBPART NAME

cL
c2
3
ce
os
cé
C7
ce
c9
10
cil
c12

c13

C14

cis

C16

e17°

GENERAL REQUIREMENTS

DEFINITIONS - ‘TECHNICAL

| PERFORMANCE STANDARDS

RESERVED

“PIRM FIXED PRICE ‘WORK

INDEFINITE QUANTITY WORK.

MANAGEMENT |

RFP 03-C6P-01 eee DRAFT. ### | i 7, SECTION C

c1-4
C2-1

“e3-2

ENERGY MANAGEMENT CONTROL, LIFE SAFETY, AND SECURITY SYSTEMS c8-1

f ELECTRICAL DISTRIBUTION SYSTEMS

coinicicarroN SYSTEMS.

PERSONNEL AND MATERIAL HANDLING SYSTEMS

cRousDs, SURFACED AREAS, AND PEST CONTROL

/ BUILDINGS AND STRUCTURES

HEATING PLANTS AND HOT WATER BOILERS

BEATING, VENTILATING, AIR ‘ CONDITIONING, AND’ REI iréteatroni :

mee

UTILITY DISTRIBUTION | ‘SYSTEMS

MAINTENANCE: RELATED’ ENVIRONMENTAL SERVICES

9-1

Ci1-1

12-1

C13-1

“C15-1-

* C16-1

CL7-1

c1o-1

"014-1 -°

©


| -PAGLLAUTES: OPERATIONS REPATR' AND MAINTENANCE CONTRACT (FORM),
REPO3-C6F-01/NAS3-03003 : my * gkCTION cs.

roar. (2) Uxgent T¢- urgent Tc. are situations which do not immediately

endanger-personnel or threaten to damage property ox the

environment, but. would Soon: inconvenience and affect the health

or well..baing. of perscnnel or disrupt operating conditions or

. resaarch .: :

(3). . Routine TC- Routine. TC are ali:other-calls that do not quality
--ag Emergency or Urgent Trouble Calls.

h. Completion: + iA-Trouble call is considered complete when the

following conditions have been met:

(1) Emergency Trouble Calls -' The hazardous condition has been
eliminated, either by repair, adjustment, replacement, or
by isolation’ or shutdown of the portion of the system in

+ which the hazardous condition existed:and the “Customer”
has been notified. If the initial response was isolation or
shut :down,..subsaquent’ and’ pérmanent correction of the
-problem.shall also-be-performed, “imless the cost of such
Correction and:the‘cost of the initial response would
exceed $2,000 (in such case, a Delivery Order will be
issued_to perform:the: permanént ‘corraction) .

(2) Routine and Urgent Trouble Calls - The cause of the system

malfunction hasbeen-‘positively diagnosed and permanently

‘cormected.:. fee is zy

Pe. vidimitations: fas on
(1)... Emergency .frouble ‘Calis .
ala) There is novlimttation of the Contractor's financial
¥ . Nesporisibility ‘with regard to responding to Emergency
Trouble Calla, other than that set forth in b(1) above.
(2): . Urgent and Routine’ Trouble Cats’ ' . -
: {a) Onee. the Contractor has positively diagnosed the cause’ of
De the problem and it\is‘eleaz that the permanent correction
of: the ‘system malfunction. would,: when combined with the
cost of its diagnosis): exceed $2,000, the Contractor is
not required: to: continue work under that Trouble Call. In
this case, the Contractor shall notify the Government ‘of
the Contractor’ s" diagnosis,‘ recommended solution, and a
- preliminary: cost-preposali to correct the problem under
Indefinite Quantity pricing! ,

*CS-3
FIRM: FIXED PRICE WORK ~~ -1a718/2002



RFP 03-C6F-01 wee DRAFT *+* SECTION D

SECTION D -. PACKAGING AND MARKING.’

{there are no clauses in



PACTLITEES OPERATIONS REPATR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6P-01/NAS3-03003 . of SECTION C15 -

( 41) Contract Requirement C15-36, Refrigerant Usage Recording.
The Conttactor shall detail the types and amounts of
refrigerants used on a continuing basis and:in accordance
with OSHA and EPA guidelines. Contractor shall provide by
the 10 of each month ail required records. Records shall ©
be filed chronologically and kept in an area. designated by
the. COTR. The Government shall provide Refrigerant
Management software.

(42) Contract Requirement C15-37, Heat Pump Quarterly PM

b. ‘Trouble Call. Requi¢ements. 4 . ’
The Contractor shall perform trouble call work as necessary to
determine the cause of system and. equipment. malfunctions,
eliminate the cause(s), and restore the system or: equipment to

satisfactory working condition...

“e. Miriom seryice. requests fen c

The Contractor: shall :perfoxm minor service request “work in
accordance with cS:

5. INDEFINITE QUANTITY WORK . wee 3
Indefinite quantity work shall be ordered in accordance with Section C6.

6. RECORDS AND REPORTS

Contract Requirement No. C15-99, Maimtenance and Production of HVAC
Systems Records and. Reports. Records and. reports: shall be: ‘apdated after

completion of work by. the Contractor and maintained in,a history file
throughout the term of the contract (see “Records and Reports” paragraph
of the “MANAGEMENT” clause) . . 7

7. DETAILED SPECIFICATIONS

The Contractor shall provide RVAC technicians, that are certified

in the handling of refrigerants to the EPA standards for Universal
- Certification category, : ‘

a.

c1s-8 oe
HVAC, REFRIGERATION, AND ENERGY MANAGEMENT CONTROL SYSTEMS 12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6F-01 SECTION C1

SECTION C: DESCRIPTION/SPECIFICATION/WORK STATEMENT

SECTION Cl: GENERAL REQUIREMENTS

1. GENERAL INTENTION
The intention of this solicitation is to obtain facilities operations,
repair, and maintenance, services at the National Aeronautics and Space
Administration (NASA), Glenn Research Center (GRC) by means of a
combination firm fixed-price and fixed-price indefinite quantity contract.

2. GENERAL REQUIREMENTS
a. The Contractor shall furnish labor, supervision, tools, materials,

equipment, engineering, transportation, and management necessary for
the maintenance and repair of buildings ‘and structures, research
facilities, and related systems and equipment. The firm fixed-price
work includes contract management, the performance of Trouble Call
(TC) work, minor service requests, recurring work such as Preventive |
Maintenance (PM), Programmed Maintenance (PGM) , and Predictive
Testing and Inspection (PT&I), and specified facilities operations.
The Contractor shall also furnish specified systems operations
services, subcontract administration services, and other
miscellaneous services as indicated herein. Attachments J-c8.1
through J-C16.1 describe the systems and equipment to be maintained
and operated in this contract. Attachment J-C1.1 is a glossary of
the equipment terms used throughout those equipment lists. The
indefinite quantity (IQ) work items include Repairs (REP) exceeding
trouble call limits, Replacement of Obsolete Items (ROI), Service
Requests (SR), and work required on an unscheduled or irregular
frequency. Work required by this contract is continuous and
repetitive in nature, is accomplished within the framework of
comprehensive and detailed short and long texm schedules, and
requires diligent and continuous program management by the
Contractor.

The Contractor shall provide services for the following functions:
Section Function .

cs Energy Management Control, Life Safety, and Security systems

Cl-21
GENERAL REQUIREMENTS 12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (poRM)”

RFPO3-C6¥~02 /NAS3-03003 SECTION C17

required when packaging or transporting hazardous waste/substances
shall ‘bea part of the.trouble call,

c. The .Contractor shall have air and bulk sample cartridges analyses,
when required, performed by an independent organization. The
Government will take the samples and provide them to the Contractor.
Historically the level of annual activity has been approximately 30
bulk samples per year and 125 air samples ‘per year.

d. Minor service requests

The Contractor shall perform minor service request work in accordance
with C5.

INDEFINITE QUANTITY WORK
Indefinite quantity work shall be ordered in accordance with Section C6;

Hazardous Waste/Substance Spill Clean Up.. Waste of unknown origin or
identity will require identification by the Government Competent Person...

RECORDS AND REPORTS toe
Contract ‘Requirement No. u7- ‘99, ‘Maintenance and Production of Maintenance’

Related Environmental Services Records and Reports.

Reports Required. The Government will be responsible for completing
reports required by the EPA. The Contractor shall provide information

maintained as required to the Government Competent Person for completion of
such reports within 1 workday following request.

Reports. The Contractor shall maintain all logs and records required by
EPA, OSHA and other regulatory agencies. The logs shall be provided to the -
Government Competent Pérson upon demand.

DETAILED SPECIFICATIONS
None.

2 C17-3 ,

MAINTENANCE RELATED ENVIRONMENTAL SERVICES 12/18/2002


RFP 03-C6F-01/NAS3-03003 ; (oo seerron

terms ‘of clause GS. 8, however, additional contr
by the’ contractor which would ‘éxteed five’ yéar

terms may be earned cy



"RFP 03-C6F-01, Amendment 1/NAS3-03003

“and ¢

(8) I£ contract funding is by individual Delivery éxder;
‘accounting, and, appropriation data.

‘s

,SBCTION H -

7) Delivery/pexformance schedule | including, start and end, sates;

(a) The Contractor slidll provide ‘acknowlédgment of receipt to the’
Contracting Officer. within three (3) business days after receipt of

the. Delivery’ order.”

(£). rf time constraints do not permit issuance of a fully. defined
Delivery Ordér in addotdance with the procedures ‘described in.
paragraphs ‘(a) througl * (aya Delivery Order Which includes a “ceding

‘price may be fesued.”

(gq) -THe’ Contracting officer may amend tasks ine the same. manner in

which they were issuéd.

(h): In’ the evant ‘of a conflict ‘between the requirements ‘of the :
Delivery’ Otd@er and the’ Contractor's approved task, plan, | the Delivery

Ordez" shal t prevail.

H.8 BASIS. FOR PRIGH ADJUSTMENT

uiider the tems of ‘clase 52.242-44,"'

tox submits, a Glaims for ‘price adjustment
‘OPATR | LABOR. STANDARDS ACT AND

SERVICE CONTRACT, ACT—PRICE ADJUSTMENT , " the following are the total

catagory tha’ fiall be used as “the basis for
wait Of the’ sapleable ijustingt

| Annual ‘ Annual
‘| Stzaight-Time | Overtime | overtime
Hours r Hours Hours
‘ @1%x @ 2x

Maintenance Trades ‘Journeyman

Maintenance Trades Helper

High-Voltage: Mlectrégian 5
tApprentice. &

High-Voltage Blecteisian
Journeyman

Stationery Engineer

Stationery
Ragineer/Mechanical Control

Steam Plant Maintenance —

Steam Plant: Helper,

Grounds Maintenance Laborer :

Heavy Equipment Operator.

Grounds Maintenance head.

Page H-9

Q)


“ PACILITIES OPERATIONS

PAIR AND MAINTENANCE CONTRACT . (FORM

” "RFPO3-C6P-~01/NAS3-03003 “0s smerroN c12

ses

"(£) Remove sprouts, which grow from the trunk. Remove

sprouta, to the height , of the first major lateral limb.

'"(q) "Branch stube shall not be, allowed. AL1 branches shall be

(9)

(10) |

shall be pruned between €
“October. Summer: flowering. shrubs st

~ trimming a
accomplished. Hedge trimming ‘shall be performed between the

the’ captiire, and remo

pruned (xemoved) back to the next major limb or the tree
trunk. Pruning cuts shall be performed in a manner,
which leaves the branch goltar expored, (with no stub
beyond the branch collar), bone
trim Evergreen Trees Shrubs, and. Hedges
The (Contractor shall, txim all danaged, unsightly or intrusive
shrubs and hedges and remove all debris. Shrub or hedge limbs
that rub against buildings or, structures (including fences),
extend over surfaced areas, or interfeze with vehicular lines
of sight shail algo be trimmed or yemoved. Attachment J provide

‘the’ identification of evergreen trees, shrubs and hedges.

Shrubs. ‘The Contractor
ushes, within the. impr

21 trim. and, rune all shrubs and
\arens,. to yemove dead, injured,

. abnormal, or otherwise. ugdesizable growth and to reduce size if

: shrub ‘or ‘bush is causing .
pedestrian x vehicular traffic, The, Contractor shail

: establish and maintain thé, natural form, of the shrubs and ~

exference with a structure or

bushes by renioving old and injured canes and allowing
development of young « and Vigorous, shoots. Evergreen shrubs
‘beginning of May ‘and the end of |
be pruned after

ing ‘is complete: and before the end of July.

Hedges. Hedges ‘shall be trim to maintain their existing
shapes; no informal hedges shall ‘be converted to formal shapes.
The Contractor shall maintain hedges free of all dead. or broken
limbs - All ol ppinga, branches and debits resulting from hedge
nd'pruning shall ‘be ‘removed the samé day work is

beginning of “May and the end of Qctober.

‘Animal Control

of small nuisance animals such as
raccoons, _ opossum, ‘wood! te! “ground hogs; squirrel, and
birds. ‘captured animale and irds sha. 1 be. safely removed and

. released following all regulations. Ie the Contractor is

required to remove an injured, diseased or dead deez, the:
: « CL3-7 eae

SURFACED AREAS MAINTENANCE AND REPAIR 12/18/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE ComTRACT (FORM)

RYPOa-C6P-02/NAS3-03.003 SECTION C12

shall be removed from expansion joints aid ‘cracks, and that has
encroached onto the paved areas in all ‘paved surfaces in the parcel.

: Herbicides © can be’ used to-reduce the ‘amount of mechanical work that

may otherwiae be necessary. Debris gefierated by edging operations
that falls or is’ thrown on sidewalks, curbs, gutters, or atreets or
is thrown: on nearby grasa shall be removed “grom the site and the same
day the “edging is accomplished and disposed of the same day as
collected.

6. RECORDS AND ‘REPORTS
Contract Regui zement No. c12- 99, Herbicide Reporting - A detailed pesticide

application report shall be “submitted upon completion of the work.

7. , DETAILED aPRCIPICATIONS

, ae

“ALL work shall be performed in ‘accordance with Faderal, State, NASA

and Glenn policy, regulations, and “procedures. Hours. of work may

vary in each bask area.
The Contractor ‘shall provide ongoing review of all operations to .

ensure. regulatory compliance and, quality control, and recommend

improvements, fo, produgtivity” and service.
The ‘co ractor ‘shall plan and. schedule work to engure compliance with
Governn t deadlines, schedules, and priorities, °
Work, shall be accompli hed with a mindman impe act to normal Government --
2 where interference unavoidable, the °

Contractor shall be: responsible for making every ‘effort to minimize

the Ampact,

The Contractor shall “comply with all Federal, state and local safety

pe of work being

and. ‘health requirements, which apply to the. ty
performed under this contract and all revisions or changes which,
come into effect during the period of performance. ~
The Contractor shall comply with all Federal, State, local and Glenn
safety and health laws and regulations. The Federal Insecticide,
Fungicide and Rodenticide Act (FIFRA), officially cited in USC Title
7, Section 136, 61 Stat. 163 (1947), as amended, is the basis for
federal pesticide legislation. The intent of PIFRA is to regulate
the manufacture, transportation, application, storage and disposal of
pesticides. The Federal law is administered by the U.S.E.P.A,
Chapter 921 of the Ohio Revised Code defines the Ohio Pesticide Law.
The Ohio Department of Agriculture enforces it within the State. The
Occupational Safety and Health Act (OSHA) Safety and Health Standards
+ C12-13 :

SURFACED AREAS MAINTENANCE AND REPAIR a “'ta7¥e/2002


QO.

CG


RFP 03 ~C6F-01/NAS3~03003 , " SECTION E

SECTION E - INSPECTION, AND. ACCEPTANCE

E.1 LISTING OF CUAUSES INCORPORATED BY REFERENCE,

NOTICE: The following contract clauses pertinent. to this section are
hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) :

CLAUSE
. NUMBER DATE... TITLE

" .#* (none)
II. NASA FAR SUPPLEMENT (48 CFR CHAPTER-18) CLAUSES:

CLAUSE ; .
NUMBER «DATE TITLE

(none)

E.2 ‘INSPECTION OF SERVICES--FIXED-PRICE (FAR 52.246-4) (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes
services performed, workmanship, and material furnished or utilized in
the performance of services.

(b) The Contractor shall provide and maintain an inspection‘ system
acceptable to the Government covering the services under this
contract. Complete records of all inspection work performed by the
Contractor shall be maintained and made available to the Government
during contract performance and for as long afterwards as the contract

requires.

(c) The Government has the right to inspect and test all services:
called for by the contract, to the extent practicable at all times and
places during the term of the contract. The Government shall perform .
inspections and tests ina manner that will not unduly delay the work.

(a) If the Government performs inspections or tests on the premises
of the Contractor or a subcontractor, the Contractor shall furnish,
and shall require subcontractors to furnish, at no increase in
‘contract price, all reasonable facilities and assistance. for the safe
and convenient performance of these duties.

(e) If any of the services do not conform with contract
requirements, the Government may; require the Contractor to perform the
services again in 1 conformity with contract requirements, at no

Page E-1


af

FACILITIES OPERATIONS REPAIR’ AND MAINTENANCE CONTRACT - (FORM) -,

RFPO3-C6F-02/NAS3-03003 a " ggcTroN c3

PERFORMANCE STANDARDS

* tRousiE cating

3. Annual (A) ~ Services performed once during each, 12-month
period.

4. Semiannual (9A) - Services performed twice during each 12-
month period at intervala of 160 to 200 calendar days.

5. Quarterly (Q)- Services performed four times during each
12-month period at intervals of 80 to 100 calendar days.

6. Monthly (mM) - : ‘Bervices ‘pi ormed 12 times during each 12-
month “perdod ‘at intervals of 28. to 31 calendar days,

7. samimonthiy (SM) - _Séxvices perfortied 24 times during each
12-month period at intarvals of” te ‘to 16 calendar days.

18. Weekly ‘(W) - services perfoined 52 times during each 12-
month at intetvals of six to eight calendar days. .
* "9. twice Weekly (QW). - Services performed twice a week, such as

Monday and Thursday or Tuesday and Friday.

10. Taree times weékly (3) > Services performed three times a
Week; stich ‘aa ‘Monday, “Wednesday and Friday.

11.Daily (D5) - Services performed once each day, Monday
through Friday, including holidays unless’ otherwise noted |

In addition to the GENERAL performance standards, the + tellowisg apply to

a.”

Be

2 axouble Gari ‘work.

Quaii ty

(1) Response to Emergency Trouble Calls. Rliminate potential life

threatening or serious dnjury ‘hazards and prevent /minimize toss
é dainage ‘to Government property.

(2) system Restoration. ‘Fall system restoration is not considered

‘an ‘integral part of the emergency gall’ “but restoring the system

té the sulest ‘possible Gondition once the emergency has been

“arrested shall be performed. aa ‘part of the émergency call.
timeliness

(1) Response to Emergency Trouble dalis.

(a) The Contractor shall respond within fifteen (15): minutes |
following notification during Xegular working hours. :

(b) | “During other’ than regular working hours, the Contractor
shall contact the Government within ten (10) minutes
followiiig” paging/beéping, and aspond within two (2)
hours following notification, i

C3=4 bye



FACILITIES OPERATIONS REPAIR AND.
Merck ec sae ae wed Ee

RFPO3~C6¥-01/NAS3-03003

Contract Requirement No. C9-8b, UPS/Battery Annual PM.

Contract Requirement No. C9-8c, UPS/Battery. Thermography annua.

Contract Requirement No, C9-94, Auto- transfer Switch Annual PM

Contract Requirement No. €9-11a, HV Substation Transformer” ~%**

C9-11a_ (2), HV Upit-Sub/Bldg 2.4 Kv

_¢9-11b (1); HV Substation Transformer

C9-11b (2) L RV Dry Transformer 4 Year

: c9-12a, HV O11/SF6 Circuit Breaker

(12)
(23)
PTEIL.
(14)
(15)
Annual PM.
(16) Contract Requirement No. co-u1a w@, 2 WV pry ‘wrangformer
Biennial PGM. — mre _
(17) Contract Requirement No.
Oiled Filled Transformer Annual PTel.
(28) Contract. Requirement No.
tricinial rer.
(19) Goritiact Requirement No.
O pper :
(20)" ‘Contract Requ

“ ‘dontiact Reguirenént No.

(2z)

Grdenniai eém.

(22) “dontract’” Requdxenent No.

9-13a, HV-Air/Vacuun-

Biennial PGM,
(23) Contract Requirement Xo. S824, HV Aixr/Vacutm
Sa eee aD Tee PP}
(aay ‘Contact Requirement Ho. “c9-44a, HV. Substation
(28). Contract Requirement No. ¢9) ~14b, av Substation
Dilsconnact Switch annual Tar,
(26) Contract Requirement No. C9-14¢, HV Substation
. Switch Triennial PEM. . .
(87) ' Contract Requirenent No. 9 j14d, HV Substation
Disconnect Switch Trienni; PM, a , : .
_ (28) “ognized Requirement ‘No. c9- l4e, BV Substation
Switch Triennial RGM. ee
(23) Conttact Requizehient’ No. “C9-1sa, HV Substation
PM. / a ae
. "(30)" Contract’ Requirement No’. 9-158, HV substation
Quarterly PM. : - _ .
"(31)" Contract Requirement No, C9-15e, BV Subatation
. Charger amual PM. . : 2 ;
(32) Contract Requizement No. ¢9- isa, HV Substation
‘ ~ par,
‘C9-3

ELECTRICAL DISTRIBUTION SYSTEMS
s

‘G8-12b, nV oil Circuit Breaker

Circuit Breaker

2)

Circuit Breaker’

138Kv Disconnect

34.5 Kv

138Kv Disconnect

34.5 Kv

2.4Kv Disconnect

Battery Monthly

Battery

Battery and

Battery Annual

,42/n8/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RF'PO3-C6F~01/NAS3-03003 . _ "SECTION C17

SECTION C17: MAINTENANCE RELATED ENVIRONMENTAL SERVICES

1. GENERAL REQUIREMENTS

a. General Intention.. The work under this section shall include trouble

MAINTENANCE RELATED ENVIRONMENTAL SERVICES

calle and hazardous waste/substance collection, packaging,
transportation, and spill cleanup. “the work shall include the
support of all maintenance activities and conform to the Class 1
through Class 4 hazardous abatement provisions. Tasks shall include,
but not limited to, the removal of gaskets, paint, floor tiles,
roofing, plaster, ,and thermal insulation. Perform insulation
services to remove and replace damaged or defective insulation from
HVAC and piping systems. Spill cleanup activities shall include
‘asbestos, lead, mercury, oil, paint and other “potentially hazardous
materials, _Large- ~scale (those involving approximately 4 square feet

(or 4 linear feet) hazardous abatement projects and spill cleanup will -
“pot be included in the fixed price, portion of the Contract. ‘Glenn
“ Research Center is permitted asa ‘small Quantity Accumulation Storage

Site located at Building 212. All hazardous waste/substances
transported by the Contractor shall be delivered to Building 212.
All work shall comply with the applicable directives, manuals, and
instructions listed in. Attachments J- C1L7.2, Section v.

Regulation Compliance. Hazardous waste/ jubstance

corisistent with and in strict compliance with Federal ‘Environmental
Protection Agenoy (EPA), pertinent Federal, State and local
regulations promulgated pursuant to the Resource Conservation and
‘Recovery Act’ (RCRA); ‘OSHA ‘and other regulations applicable to’ small
quantity generator sites as “idefitified ‘by ritle 40 of Code of Federal

“Régulations. Employee certification training records shall be kept

currént. The records’ shall show employee name," subject matter, date
and ‘Hours of training on the subjéct. Bach exiployee shall sign the
training record for each traininy ‘subject.

Waste Characteristics. The Contractor shall bé. required to handle a -
wide variety of hazaidous wasté/substances in the performance of this
eontréct requitvement. “Most Hazardous waste/substances shall be in
solid ‘form, although there sliall also be’sdine gaseous, liquid, and
semi-solid wastes, sich as, but not. limited to, paint, oil or grease,
Sludge, asbéetoOs and assorted clean up materials'that are unsuitable
for re-ude’ as:determined by thé ‘Gdverhment Competent Person. The
following waste/matérials are not ineludea dn the scope of work:
(2) Municipal trash and refuse
: ee OL7S1.

“ya/ie/2002


PACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM) .

* “RePO3~car-01 /NAS3-03003 ; SECTION 5:

(a) “Equipment No.": equipment, structure, | OF. system ,
identification number of unit. Ate the equipment is not
listed in cuts, the ‘contractor ‘shall. “submit _@ *CMMS OT:

“Request ‘for ‘Modi ficatiod Form" "to. the, OTR, and affix the --"”
equipment with an equipment number tag (be x ‘code) + For
-equipment. that ‘cannot be tagged, “the Government will
assign an equipment number in the _ OMS)

(b) "Scheduled start Date/Time”: pate and time Contractor

‘ arrives at the job ‘site,

(e) apate Coinpleted': Date Contractor completed required

work.”

(a) Description, quantity, and total cost of

“(ay “tReguiarTM Hours" “overtime Hours" : : Actual labor hours
expended at the job site, excluding travel.
(£) "Delay/Cancel Note’ ws Reason, fox delay or nonperformance

: (g) *comments” : Abnormalities found during performance of
oe work, -cbeerved operating ‘conditione, and deficiencies

ee

te. Fe water, “natural gad, ‘steam, cooling tower | water, chilled
water, fire water) , , loss ‘of feed water, fuel, Power which reduce the
boiler Pressures to below the specified minimums for a period
extending beyond 30 minutes, ruptured or ‘severely leaking equipment,
electr al power outa, es and loss of. eritical equipment ; The
Contractor 8.

all treat operational emergencies as “emergency trouble

calls as’ per cs. 4.

“C5-7 . .
FIRM FIXED PRICE WORK 12/18/2002


WACILITIRS OPERATIONS REPATR AND MAINTENANCE CONTRACT (FOR

SECTION C2

RFPO3 -C6F-01/NAS3-03003
+ 6. Programmed. Maintenance (2GM) . Programmed maintenance are maintenance
tasks whose cycle exceeds one year, such as painting a building every

fifth year.

7. Response. To be physically on the premises at the work ‘site, with
appropriate tools, equipment, and materials, ready to perform the work

required.
8. Service Requests. Service requests are requests for facilities related

work’ that is new in nature:

9. System Outage. Any activity that removes all or part of a system's
capacity “to” fuinet ién ‘as “designed. (Outages are generally planned, and are
used to ‘gadtlieate maintenance on ‘a ‘systen. , Am outage would typically ©
require the de-energi zing” of el stviéal sources and the isolation of fluid
flows to thé system. “rn 8c me cides, “an outage may be required on systems
néar to those being | inadatials to’ rovide safety to the maintainers.

Uiischeduled Beivied Galis’ “of a one-time nature typically to
r ctioning existing equipment.

20. . “ProwB16 Call. *
7 vende) adjust’ ox:

“2b. Watich’ standin: fanding.’ ‘the .aasighrient o£ qualified ‘personnel to stations and
equipment requixiiig” an‘ operator attendant. ‘Watch ‘standees may also
~ Perform’ réquired operator maintenarice . va

2-2 os : -
‘DEFINITIONS - TECHNICAL . oaks “4 °42718/2002


FACILITIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)

RFPO3-C6F~-01/NAS3-03003 Ste SECTION c1z
Grass cutting, .All grass areas Located within thia’
madntenance .level--shall. be maintained according to Industry

. Standards. Grass areas. close or adjacent to buildings,
. hydrants, parking lots,:.manholes,.' fences, trees, hedges, and
. Shrubs are included in.mowing-requixements. If sany bare ground
_ within the limits of a lawn..area becomes vegetated with grass,
-..,.Weedg,. ox other aimilay;:growths through natural spread, “hLee.,
~ not artificially planted, it.shall be maintained. Grasa cutting
ig to he accomplished free of -scalping, rutting, bruising, and.
uneven iand rough cutting and produce a neat, clean, evén cut:
After cutting, grass shall have a uniform height. Grass
clippings shall..be uniformly distributed over the mowed area,
and shall not..be,..windrowed or: allowed to be deposited in piles

. or, clumps. -Grass .clippings/trimmings::shall be removed from

1... . Sidewalka..and other payed: areas. the same day the grass is cut
and, disposed of; .the day-as. collected:

. ‘trinndiag,, Maintain around .trees, shrubs, flowex/shrub beds,
cultivated areas,:.poles, walls, valves, and other similar
objects shall. be accomplished o-match: the height and
appearance of the surrounding mowed grass, Trimming opérations
shall not damage. .trees jand- shrubs. ..itximming with herbicide
- treatment shall .he confined.-to an. area extending, a maximum 12
inches, fxom the abject . being. trimmed. ...Grassed areas; trees, or
shrubs killed or damaged aa a result-of tha Contractor's work
shall be repaired or replaced by the Contractor at’no cost. to
the Government... Trimming operations: shall be considered a part

. Of grass:cutting.and shall, be accomplished concurrently with

_ grass Gutting.operations.. .Grags cutting shall not be
considered complete ,until all ‘trimming operations are
accomplished.

Weeds and undesirable plant guowth shall be eradicated - from
foundation plantings,.ormamental islands, along perimeter fence
lines, graveled electrical substations, storage areas and
graveled perimeters and. drives., The. Contractor shall .
coordinate access to restricted and ,HARZARD areas with the
COTR. Prohibited species shall not be disturbed according to
the Endangered Species Management Plan, Attachment. J.

‘Cat23*

SURFACED AREAS MAINTENANCE AND REPAIR 12/18/2002


REP 03-C6F-01, Amendment ‘1/NAS3-03003._

(¢)

(a)

_ Research Cent:

a be held & bet een the . Jhours, of, 8415.24]

“Gt

. 1600.2. and. NHB 1620.1, The period of the:

(3) than ‘accesa to Federal computer, systems: has, been. granted,
the Contractor shall enéure that its employees comply with the
clause of the contract .entitled."SECURITY REQUIREMENTS: FOR —
UNCLASSIFIED’ ‘INFORMATION RESOURCES _(NFS 1852 .204- -76)".

Enérgenciés || ; v ee ‘

the Contractor shall! ensure that its employees . are: informed
that) Emergency, Fire, Medical, . s £ety,; . and Security, | assistance
can be summoned by Dialing 1921 on the Center's: PABK: telephone
system. Emergencies are defined as incidents involving serious |
persona], injury .or damage,.that. causes. a, .possible.hazardous ;

‘condition, ‘or any ‘incidents that -reqhire immediate attention of
;, bhe Plant, Protection, ,Pepartment or Secunity, .. ALL other medical

ie the responsibility of. the Contractor.

(2j" “For incidents not ‘classified as, “an. emergency.,.. ‘contractor.

personnel shall be instructed to ‘immediately notify the

Contracting officer's Technical, Representative. (COTR). (rather than
¢ event of. an accident | Re ding. either

(3) The Chaixman of tile wibrtpbiat’ ‘Accddent si tigation Board .”
will notify the Contractor, through thi

t4me and’ lo ion, ‘of - the’ Board meeting,

(4) ‘For Cont ctor dut. es where. _qontinuaus, manning. of. posts is

the Contractor:.shall. provide

“manidatony . during. a work shift,..

: gubstitute pexsonnel . ag required’ for manning. these posts: during

the maeting of the Accident Investigation Boards.

Traffic

The Contracter. agrees” to eomply.,. and agrees ‘to. reqni¢e that
3 personuel, will..comply with all posted . traffic i
stgatla ‘and ingtructions of, personnel. assigned, Lor. traké:
control and parking ‘purposes. and with the provisions of NED

3 ioe 2 cand NHB, 1620.1 _fngorporated. herein. PY. xeference and made a
ang

hex eof : iz

any! ‘contactor employee. who has tailed. to..comply
1, Signals , instructions and the. proyigions, of NPD
x; shall: be as,

determined ‘appropriate. by the Contracting Officer “subject: to the

with such si

provisions of NPD 1600.2 and.NHB 1620.1. The Contracting. Officer |

Page H-5

(J


ee

RFP_03-C6F-01, Amendment 1/NAS3-03003 Pie j, SECTION

During normal working. hours, 7:00-a.m, to 5:30 p.m. Monday through ©
Friday., the guards at the gates will peymit your entrance’ and a,
departure. At any. other time. (other than. normal hours) ,. advance ©
clearance is required, and.may be obtained through the: Glenn /Plum
Brook .COTR,.who will then make the request to the Main, Gate Sergeant.
PABX.3-2204 at.Glepn and 3-3221 at. Plum Brook, . After-hour clearances
as approved, by the COTR are certification to the, guards. as authority
for admittance of a contractor during off hours, including ‘Saturdays,

Sundays, and Holidays .

(4) Contractor Identification

To avoid ‘situations whereby .the actions of onsite contractor ‘employees
can be construed as that of Government officials,.the onsite
contractor shall take the following agtions.: ces
‘ aw Insure ‘that ‘employees properly display their badge at all
times. .

(2). Ingtdtute va ‘policy: whereby employees. who, in: their ‘gormal
course - of duties, answer telephone inquizies, participate in
meetings with .Governnient and other . contractor. personngl.or deal
with the general. public appropriately: identify. themselves so
.theix,actions. cannot be. construed .as that..of, Government.
officials. : ou . ‘

(3) Institute a policy whereby business .correspondemas, . including ( )
emails and memoranda, includes the name of the company ‘in the -
- signature, Line, Usa, company letterhead. for intémal. company: .
‘ matters and letters/memos signed by company personnel.

(4) -Fox onsite office space primarily occupied .by’ company. Ta
personnel, clearly indicate on the exterior of the office space

the .company:, name. ioe . e a A
“H.6 © WAGE DETERMINATION (GRC 52,222-90) (oan 1987)

With reference to Paragraph (c) of the clause entitled "Service
Contract Act of 1965", the U.S. Department of Labor has not yet made a
Wage Determination, It will either be.incoxporated. at a later date,
or.in the absence .of its dineorporation, all economic. provisions; .-
including all prospective increases, of the. qurrent Collective
Bargaining Agreements , (Attachments J-H6.1..and J-H6.2). and.,the.
provisions ,of. Paragraph, (e) of: said clause. ("Minimum wage!) shall |

apply. men a

H.7 “ORDERING. PROCEDURE | . :

(a) ‘only the contracting Officer may issue Delivery. orders to. the ..
contractor, providing specific authorization or direction to perform
work within the scope of the contract and as specified.in the ce
schedule. The Contractor may incur costs under this contract in (

Page H-7


Page B-8

RFP 03-C6F-01, Amendment 1/NAS3~03003 SECTION B
e. CONTRACT YEAR 5 (OPTION YEAR 2)
(1) Firm Fixed Prices for Recurring Services
. SOW . Annual.
Section ” Section Title Price |
cSa _.{ trouble Calis : $1,241,600
cSb _| Minor Service Requests ~ -|. $172,326
ce Energy Management Control, Life Safety, and . $924,325
: Security Systems . i” :
1 C9 * Electrical Distribution System $1,531,284
C10 Communication Systems — ‘$-
e111" | Parsonnel and Material Handling Systema $183, oa
42 “|; Grounds, Surfaced Areas, and Pest Control $416,467
C43. _ | Buildings: and Structures $2,254
'C14°°; . | Heating Plants and Hot Water Boilers ‘ $1,093,621
“C15 Heating, Ventilating, Air Conditioning, and $897,992
: ~ | Refrigeration Systems ; wh :
C16 Utility Distribution. Systems : * ; $151; 353
C17 Maintenance-Related Environmental Systems $-
(2) Hourly Rates for Delivery Order Pricing
, : nG Straight - ote A.
jbabor Category Time. .| Overtime. ubbetime, ,
Maintenance Trades Journeyman $39.25 $46.75 $61.97
Maintenance Trades HelperTM $32.32: $36.36)" "|. $48.47
High-Voltage Electrician $31.21 $41.42 $57.02
Apprentice : ce, ee
High-Voltage, Hlectrician | $52.08 $72.02 $95.88 .
Stationery Engineer _ : is $39.24 $46.75 $61.97
Stationexy $40.89 $49.21, f 965.03
Engineer /Mechanical/Control __ wpe
Steam Plant- Maintenance $40.89" $49.21. | $65.03:
Steam. Plant Helper... $35.25 - $40.76. |, $54.33
Grounds Maintenance Laborer $33.45 $38.06 $50.75.
Heavy Equipment Operator : $38.26 $45.27... | $60.14
Grounds Maintenance Lead ~~ $34.82 $40.42 $53.48.
Incidental Engineering - $61.18 $74.56 $98.10
(3) Burden Rates for Delivery Order Pricing
Material: .6F
Equipment: 6%

(J


FACILETIES OPERATIONS REPAIR AND MAINTENANCE CONTRACT (FORM)
RUPO3-CéF-01/NAS3~03003 . ; Fas SECTION C16
(1) Contract Requirement No. C16-01,. ‘Aix, Compresaor Annual PM,
{2) Contract Requizement No. C16-03, Backflow. Preventer Annual PM.
: Backflow preventers shall be tested annually within 30 days of”
receipt of the test forms fromthe Government... The form shall
_ be completed by state, of. Ohie certified technical personnel and
returned to the COTR for a signature. The COTR will return the
Contractor copy of the test form, :
_ @) Contract Requirement No, .C16-04,,. Pump, Annual PM,
(4) Contract Requirement No. 16-05, Steam Trap Annual PM.
(5) Contract Requirement No. C16-06, Pump, Sump Annual PM.
(6) Contract Requirement No. C16-07,. Sewage Pumpjng Operation.
The Contractor shall maintain 100% operational . status and
system integrity of the sewage Pump facilities. (Bldg. 26, 400)
for proper operation, make mecessary,... djuetmente, and record any
discrepancies and report them to. COTR-in writing within 3 days.
(7) Contract Requirement No. 16-08, Waste Basin Facility Operation
The Contractor shall maintain 100% operational status and
system integrity of the industrigl waste bas: facility (Bldg.
103) 4 ensuring proper ope: tion, making neegssary adjustments -
and reco: ding, any “aiserep: cies and reporting them to the COTR.
“th following specific functions. shall be. performed three. times
each week: cost
(a). Tuspect ofl ‘separator 4 “(akties
(by Check odd level in wai te boldin tank, arrange for
— disposal” of excessive oil, rom ani :
te) ¢ |‘Taspect valve inlet pite to ensure hey are dry, if
_ * contain liquid pump out valve inlet pits .
(a) Check water level in basin #3, when bagin is X full, pump
to sanitary sewer until empty *
(a) Check pumps for proper operation, make. necessary
adjustments to pumps
(8) Contract Requirement No. C16-09, Waste Basin Semi-Annual PM
(9) Contract Requirement No. C16-10, Eyewash & Safety Shower Annual

PM

b. Trouble Call Requirements
The Contractor shall perform trouble call work as necessary to

determine the cause of system and equipment malfunctions, eliminate
the cause(s), and restore the system or equipment to satisfactory

working condition.

R or proper operation

. . laa

‘ c16-2
12/18/2002

UTILITY DISTRIBUTION SYSTEMS


RFPO3 -C6P-01/NAS3~03003 aRCTION, c7.

dates fromthe CMMS, the Contractor shall notify the COTR of those ~ on
impending changes. ‘In those cases where some interference may be : ( \
essentially unavoidable, the Contractor shall make avery effort to
minimize the impact of the intérferénce, inconvenience, equipment
downtime, interrupted service, customer discomfort, etc. For any
scheduled maintenance, “if the Government cannot make equipment or
facilities available te-accommodate the Contradtor’s maintenance
schedule, the ‘Government will notify the Contractor at least 2 days

in advarice of the Contractor's scheduled date of work’.

Redovds and Reports. ‘The Contractor shall maintain’ management,
operation, maintenance, and IQ work Yecords’- using the Government's

(MMS: and 'prépare ‘and submit all matiagement ‘teports, maintenance

reports, and dperating’ procedures specified herein. Daily, weekly,
monthly’ and other redurring opexvating retords, reports; logs and

other documents are eithex specified as contract requirement

submissions in Sections C8 through C17. All correspondence, records,
reports, logs-and other -documents' submitted by the Contractor to the
Government: shall be provided in eléct¥onic form and software

compatible, unless otherwise spécified. Acceptable formats are

Microsoft Word, Microsoft Excel‘‘or formats readable by Microsoft Word C )
or Microsoft Excel. All records and copies of reports shall be turned
over fO the Contracting Officer within 3. calendar days following
contract: completion.” "

Monthly Réport... The Contractor ena avin’ a “newtly metric report

“by the “efghth day of each -ménth covering work’performed during the

’ -Sprevious month. The report ‘shall include ‘the folfowing information:

MANAGEMENT

(1) * Trouble Calls (Te)
(a) Performance: average completion time (workdays) and
avétage résponsé' time “(hours) for each'category, of
--' trouble cali.’ (Eméxgenéy, Urgerit, Rodtine)
(b)" Activity: count ‘of: trouble calls, by ¢ategory, including:
(1) Number of Open Tc ‘at start of month (backlog)
(2) Number of New TC received during the month
(3) Number completed during the month
(4). Number of open TC at end of ‘month’ (backlog)
(5) -Numbéx of TC on hold
+ (6) ° Number of ovérdue TC
(2) ‘Minor service requesta’ (SR/PP)

on? . 12/18/2002 W


ae

RFP 03-C6F-01/NAS3 -03003 SECTION E

increase in contract amount. When the defects in services cannot be os
corrected by re-performance, the Government may (1) require the ‘a a)
Contractor to take necessary action to ensure that future performance
conforms to contract requireménts ‘and (2) reduce the contract price to
reflect the reduced value. of the services performed.

(£) If the Contractor fails to promptly perform the services again
or to take the mevessary’ action to ensure future performance in
conformity with contract requirements, the Government may (1) by
contract or otherwise, perform the services and charge to the
Contxactoriany-cost iricurred'-by' the Government ‘that is directly ~
related to the performance of such service or (2) terminate the

contract for default.
E.3 UNIT PRICES FOR CONTRACT PRICE REDUCTIONS

The dollar value of each scheduled opérations or'maintenance service

activity required to be performed by the contractor is set forth in
Attachment J-H3.1, “UNIT PRICES.” The values listed therein will be

used by the government in making any contract price reductions
pursuant to clase .B.2 above! .

Page E-2



“FACILITIES ‘Geupatzons REPAIR AND MATVTENANCE coNmacr’ (FORM

R¥PO3-CsP-01/yina3~03003 | oe SECTION c7-

“The Contractor ‘shall \ipdate the Government's cMMs database daily to
reflect all work performed. The database fielda updated shall
include all information specified in Sections G75 and C-6.

3. GENERAL aniziisthative REQUIRECENTS
a,

" dnstmictions, ‘policies, and regulations including the GRC Safety
‘Manual and ore Environmental Manual, in addition to current OSHA,
NEPA, NEC, regulations. and requirements for both ‘State and Federal,
Attachment J-c7. 1, Lists applicable NASA, and other Federal Agency
directives, instructions, policies, guidelines, and regulations.

ts. “The Contractor shall, without additional coat to the
Government ; obtain all appointments, licenses and permits (Area
Clearance, Hot Work, Confined Spa pad Crane Rexmit) required for

Oo C7-5
MANAGEMENT . te tts $B/8/2002