National Aeronautics and 

Space Administration

Mary W. Jackson Building NASA Headquarters

Washington, DC 20546-0001

February 21, 2023 

Reply to Attn of: General Law Practice Group

TO: Distribution

FROM: Agency Counsel for Ethics

SUBJECT: Determination Regarding Attendance by NASA employees at the Goddard 

Memorial Awards Reception and Dinner on March 10, 2023 

On March 10, 2023, the National Space Club and Foundation (the Club), a nonprofit 

organization under 501(c)(3) of the Internal Revenue Code, will host a reception and dinner at 

the Washington Hilton, 1919 Connecticut Avenue NW, Washington, DC, 20009, 6:30-10:00 

pm. Awards will be presented to a number of outstanding individuals for accomplishments in 

spaceflight, engineering, science, management and education. The premier award, the 

Goddard Trophy, will be presented to the individual, group or program deemed to have made 

the most significant contribution to space activity in the previous year. 

Approximately 2,000 people are expected to attend the event. Attendees will have a diversity 

of views or interests and will include members from the legislative branch, academia, industry 

representatives, employees of other Federal agencies, media, and members of the public. The 

estimated value of the reception and dinner, including all food and beverages, is $350 per 

person for members and $400 per person for non-members. The National Space Club is in 

control of the planning and seating for both the reception and dinner. 

Attendance at this event will allow NASA attendees to exchange information regarding 

various NASA programs. There is also an Agency interest in having NASA personnel attend 

this event because it will provide an opportunity for the invited persons to exchange ideas and 

views pertaining to NASA’s policies, programs and operations. I find that the reception and 

dinner meet the requirements of a “widely attended gathering” as defined in 5 C.F.R. § 

2635.204(g). 

Accordingly, NASA employees—including NASA employees in non-career positions who 

are required to sign the ethics pledge under Executive Order 13989—who do not have a 

significant role in a matter affecting the interests of the National Space Club and 

Foundation—may accept an invitation for free attendance for themselves and a guest to this 

event. In those circumstances, I find that the Agency’s interest in attendance outweighs any 

concern that the individual may be, or may appear to be, improperly influenced in the 

performance of their duties.

However, NASA employees who have a significant role in any pending matter affecting the 

interests of the National Space Club and Foundation, such as procurement duties, program 

management, or negotiating or administering a Space Act Agreement, should seek a separate 

determination from their local NASA ethics office as to whether they may accept the 
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invitation. Also, NASA employees who receive an invitation from an entity other than the 

National Space Club and Foundation should seek a separate determination from their local 

NASA ethics office. 

This widely attended gathering determination does not cover the receptions in hospitality 

suites that may occur both before and after the Goddard Memorial Awards Reception. These 

suites will be hosted by corporate sponsors. NASA employees not subject to the ethics pledge 

of Executive Order 13989 who are invited, may receive refreshments provided in these suites 

under the exception to the gift rules that allows acceptance of gifts (including refreshments 

and tangible gift items) with an aggregate value of $20 or less per event, though not to exceed 

$50 from the same source in the same year. However, non-career NASA employees subject 

to the ethics pledge required by Executive Order 13989 must provide reimbursement for the 

fair market value of any refreshments they or their guests consume in the hospitality suites. 

We understand that honor baskets to do so will be provided. Attendees are reminded to 

exercise any COVID-19 precautions appropriate to their individual situation. 

Adam F. Greenstone