[Federal Register Volume 75, Number 212 (Wednesday, November 3, 2010)]
[Notices]
[Pages 67700-67703]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-27710]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2010-0023]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: Department of the Army is altering a system of records notices 
in its existing inventory of record systems subject to the Privacy Act 
of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 3, 2010 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and/
Regulatory Information Number (RIN) and title, by any of the following 
methods:
    <bullet> Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
    <bullet> Mail: Federal Docket Management System Office, Room 3C843, 
1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and

[[Page 67701]]

docket number or Regulatory Information Number (RIN) for this Federal 
Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Department of the Army, Privacy 
Office, U.S. Army Records Management and Declassification Agency, 7701 
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905, 
Mr. Leroy Jones at (703) 428-6185.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems 
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the FOR FURTHER INFORMATION CONTACT address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 20, 2010 to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' February 20, 1996, 61 FR 6427.

    Dated: October 26, 2010.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-270 USMEPCOM DoD

SYSTEM NAME:
    U.S. Military Processing Command Integrated Resources System 
(USMIRS) (February 25, 2005, 70 FR 9284).

CHANGES:
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``Various personal data, such as 
individual's name, Social Security Number (SSN) and unique record 
identifier, Alien Registration number, date and place of birth, home 
address and telephone number, results of aptitude tests, physical 
examination, background screening through the use of biometric 
modalities (iris, fingerprints, voice, palm, or facial) images/
templates for identification, and relevant documentation concerning 
individual's acceptance/rejection for military service.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013, 
Secretary of the Navy; DoD Directive 1145.2, United States Military 
Entrance Processing Command; Army Regulation 601-270/Air Force 
Regulation 33-7/Marine Corps Order P1100.75A, Military Entrance 
Processing Station (MEPS); USMEPCOM Regulation 680-3, U.S. Military 
Processing Command Integrated Resources System (USMIRS); and E.O. 9397 
(SSN), as amended.''
* * * * *

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Each MEPS retains a copy of 
reporting system source documents for each enlistee for 90 days after 
shipment. For all other applicants, each MEPS retains, if applicable, a 
copy of the Report of Medical Examination with supporting 
documentation, the Report of Medical History, and any other reporting 
source documents, for a period not to exceed 2 years. For qualification 
records, enlistment, commission, and induction quotas upon completion 
of initial military service obligation, for a period of 7 years (Keep 
in CFA until no longer needed for conducting business, then retire to 
RHA/AEA. The RHA/AEA will destroy record when the record is 7 years 
old). Medical and conduct disqualification records are maintained for 
25 years or up to the individual's age of 42, whichever occurs first, 
after which they are destroyed. For acceptable applicants, originals or 
copies of documents are filed permanently in their official personnel 
file; the file is then transferred to the gaining Armed Forces. During 
medical examination written information prepared by the examining 
physician relating to the individual who becomes seriously ill or 
injured while at a MEPS, or were found disqualified for a condition 
considered dangerous to the individual's health if left untreated are 
kept for 2 years.''
* * * * *

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this system of records 
should address written inquiries to the Commander, U.S. Military 
Entrance Processing Command, FOIA/PA Officer (J-1/MHR-MS-SS), 2834 
Green Bay Road, North Chicago, IL 60064-3094.
    Individual should provide their full name, Social Security Number 
(SSN), and military status or other information verifiable from the 
record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Commander, U.S. Military Entrance 
Processing Command, FOIA/PA Officer (J-1/MHR-MS-SS), 2834 Green Bay 
Road, North Chicago, IL 60064-3094.
    Individual should provide their full name, Social Security Number 
(SSN), and military status or other information verifiable from the 
record itself.
    On personal visits, individual should provide acceptable 
identification such as valid driver's license, employer identification 
card, building pass, etc.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The Army's rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in the Department of the Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.''
* * * * *


[[Page 67702]]

A0601-270 USMEPCOM DoD

SYSTEM NAME:
    U.S. Military Processing Command Integrated Resources System 
(USMIRS).

SYSTEM LOCATION:
    Primary location: United States Military Entrance Processing 
Command, 2834 Green Bay Road, North Chicago, IL 60064-3094. Segments 
exist at 65 military entrance processing stations (MEPS) in the 
continental United States, Alaska, Puerto Rico, and Hawaii. Official 
mailing addresses are published as an appendix to the Army's 
compilation of record system notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who report to a military entrance test site or MEPS 
to be aptitudinally tested and/or medically examined to determine their 
fitness for entry into one of the Armed Services (i.e., Army, Air 
Force, Coast Guard, Marine Corps, and Navy).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Various personal data, such as individual's name, Social Security 
Number (SSN) and unique record identifier, Alien Registration number, 
date and place of birth, home address and telephone number, results of 
aptitude tests, physical examination, background screening through the 
use of biometric modalities (iris, fingerprints, voice, palm, or 
facial) images/templates for identification, and relevant documentation 
concerning individual's acceptance/rejection for military service.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of 
the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Directive 
1145.2, United States Military Entrance Processing Command; Army 
Regulation 601-270/Air Force Regulation 33-7/Marine Corps Order 
P1100.75A, Military Entrance Processing Station (MEPS); USMEPCOM 
Regulation 680-3, U.S. Military Processing Command Integrated Resources 
System (USMIRS); and E.O. 9397 (SSN), as amended.

PURPOSE(S):
    To determine qualifications of applicants for the Armed Forces 
through aptitude testing, medical examination, identity verification, 
background screening, and administrative processing. Records will also 
be used to determine patterns and trends in the military population, 
and for statistical analyses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    Information is disclosed to the Selective Service System (SSS) to 
update the SSS registrant database.
    Information may also be disclosed to local and state Government 
agencies for compliance with laws and regulations governing control of 
communicable diseases.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Individual's name, Social Security Number (SSN) or unique record 
identifier, and/or biometric images.

SAFEGUARDS:
    All data is retained in locked rooms/compartments with access 
limited to personnel designated as having an official need therefore. 
Access to computerized data is by use of a valid user ID and password 
code assigned to the individual video display terminal operator.

RETENTION AND DISPOSAL:
    Each MEPS retains a copy of reporting system source documents for 
each enlistee for 90 days after shipment. For all other applicants, 
each MEPS retains, if applicable, a copy of the Report of Medical 
Examination with supporting documentation, the Report of Medical 
History, and any other reporting source documents, for a period not to 
exceed 2 years. For qualification records, enlistment, commission, and 
induction quotas upon completion of initial military service 
obligation, for a period of 7 years (Keep in CFA until no longer needed 
for conducting business, then retire to RHA/AEA. The RHA/AEA will 
destroy record when the record is 7 years old). Medical and conduct 
disqualification records are maintained for 25 years or up to the 
individual's age of 42, whichever occurs first, after which they are 
destroyed. For acceptable applicants, originals or copies of documents 
are filed permanently in their official personnel file; the file is 
then transferred to the gaining Armed Forces. During medical 
examination written information prepared by the examining physician 
relating to the individual who becomes seriously ill or injured while 
at a MEPS, or were found disqualified for a condition considered 
dangerous to the individual's health if left untreated are kept for 2 
years.

SYSTEM MANAGER(S) AND ADDRESS:
    Commander, U.S. Military Entrance Processing Command, 2834 Green 
Bay Road, North Chicago, IL 60064-3094.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if information about themselves is 
contained in this system of records should address written inquiries to 
the Commander, U.S. Military Entrance Processing Command, FOIA/PA 
Officer (J-1/MHR-MS-SS), 2834 Green Bay Road, North Chicago, IL 60064-
3094.
    Individual should provide their full name, Social Security Number 
(SSN), and military status or other information verifiable from the 
record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
Commander, U.S. Military Entrance Processing Command, FOIA/PA Officer 
(J-1/MHR-MS-SS), 2834 Green Bay Road, North Chicago, IL 60064-3094.
    Individual should provide their full name, Social Security Number 
(SSN), and military status or other information verifiable from the 
record itself.
    On personal visits, individual should provide acceptable 
identification such as valid driver's license, employer identification 
card, building pass, etc.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in

[[Page 67703]]

accordance with 28 U.S.C. 1746, in the following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the 
Department of the Army Regulation 340-21; 32 CFR part 505; or may be 
obtained from the system manager.

RECORD SOURCE CATEGORIES:
    From the individual, physicians, results of tests, federal/state/
local law enforcement activities/agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-27710 Filed 11-2-10; 8:45 am]
BILLING CODE 5001-06-P