NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NASA Electronic Submission System (NESS) is the Agency’s enterprise system for 

all NASA property in the hands of award recipients under NASA-HQ Contract 

Property Program for annual/final property submissions; and associated Property 

Management System Analysis (PMSA). 

Awardees will no longer be submitting the NASA Form (NF) 1018 PDF form. Instead, 

awardees will log into NASA Electronic Submission System (NESS) at

https://ness.nasa.gov/contractor to input property data directly into the application. Use 

this procedure to manage awardees property submissions in NESS.

Trigger

Perform this procedure to submit NASA Form (NF) 1018 data as an awardee.

Prerequisites

• A role in NESS for Contractors is required:

o Guest accounts must be created for contractors without NASA identities. If 

you have not received your guest account credentials via email, please 

contact your Industrial Property Officer (IPO), who will create your guest 

account and/or resend your credentials.

o However, awardees with full NASA identities do not require guest 

accounts.

 Full NASA identities must submit a NAMS request for the IT Asset 

"NESS (NF1018 Electronic Submission System)" requesting the 

NESS Contractor role.

 If you are unable to access https://nams.nasa.gov to submit a 

NAMS request, please contact your Center Industrial Property 

Officer (IPO), who will submit a request on your behalf.

• If you are not assigned to any awards, your screen will be blank. You must 

request access to specific awards to view their data. The person accessing the 

award(s) is the one submitting the NF-1018. Please reference the NESS for

Contractors - Contracts end user procedure for details on how to access a 

contract. If you can already see the data you require, you have been proactively 

assigned to the contract, and you do not have to request access.

• Everyone with Full NASA identities accessing NESS is required to take NASA 

Cyber Security Training annually via https://satern.nasa.gov.

OVERVIEW
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Menu Path

Use the following link to begin this task: https://ness.nasa.gov/contractor

Helpful Hints

• Final submission types are accepted year-round, but the submission period for 

Annual submission types starts on October 1st and ends on October 31st.

• When saving records, a greensave icon briefly appears in the top right of 

screen to indicate data was successfully stored.

• No changes are allowed once a Property Submission has been submitted.

• The R/O/C column in the field description tables below indicates whether the field is 

a process Requirement, Optional, or Conditional.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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1. Start the task from the NESS for Contractors home page at

https://ness.nasa.gov/contractor.

NESS - NASA Electronic Submission System

2. The Property Submissions page is displayed by default, listing Property 

Submissions for awards you have access to.

 To locate existing entries:

• Use sort, column, and filter tools available in column header dropdown

menu .

• Use pagination tools available at the bottom of the screen.

PROCEDURE
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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3. To create a new property submission, click the Add button . A New 

Submission screen will display.

 If you instead need to view an existing Property Submission, skip to Step 21.

NESS - NASA Electronic Submission System

4. Click the dropdown to view and select a Contract/Award number you have 

access to.

If you do not see the award you need, you must request access. Please 

reference the NESS for Contractors – Contracts end user procedure for 

details.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

5. Click the Okay button . The Property Submission screen will be displayed.

Grayed-out fields are for review only.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

6. As required, complete/review the followingfields:

Field R/O/C Description

Contractor Conditional The name of the contractor/award 

recipient.

Example:

Univ Pennsylvania

Contract/Award # Conditional The Contract/Award Number.

Example:

NNX13AL27G

Status Conditional The status of the contract/award.

Example:

New
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Field R/O/C Description

Fiscal Year Required A twelve (12) month accounting period. 

NASA’s yearly accounting period begins 

on October 1 and ends on September 

30.

Example:

2017

Submission Date Required Date of the property report submission.

Example:

08/17/2017

Submission Type Required The type of property report submission.

Select either Annual or Final. 

Annual submission types are 

only accepted between 

October 1 and December 31.

As Of Date Conditional Applicable date of coverage for the 

property submission.

Example:

08/17/2017

For Annual submissions, this 

field is automatically populated 

with the last day of the fiscal 

year selected.

Contractor/Award 

Representative

Required Name of the awardee representative 

with the Contractor Property Manager 

role.

Use the dropdown to select a 

Contractor/Award 

Representative with the 

Contractor Property Manager 

role. If blank, a person with the

Contractor
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Field R/O/C Description

Property Manager role has not 

been defined for the Awardee. 

The Contractor Property 

Manager role can be added by 

navigating to the 

Contacts/Awards tab on the 

record.

NESS - NASA Electronic Submission System

7. Click the Save button to save the submission.

Saving initializes the new Property Submission record. Afterwards, additional 

tabs can be populated with data in preparation for approval.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

8. Click the Details tab to continue.

On the Details tab, Beginning Balance values are populated from the 

previous year's property submission NF-1018 for the contract if applicable.

NESS - NASA Electronic Submission System

9. Click the Add button to display the Property Value screen.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

10. As required, complete/review the followingfields:

Field R/O/C Description

Classification Required Property classification.

Use the drop-down menu to 

select the appropriate property 

classification:

• Agency-Peculiar Property

• Buildings

• Construction in Progress

• Contract Work-in-Process

• Equipment

• Land

• Leasehold improvements

• Material

• Other Structures and 

Facilities

• Special Test Equipment

• Special Tooling
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Field R/O/C Description

Threshold Required The property value threshold.

Example:

Under $100,000

The Threshold value is 

dependent on the capitalization 

threshold (either $100,000 or

$500,000) defined for the 

contract.

Adjustments Optional Adjustments in dollars to the beginning 

of period balance.

Adjustments require the 

Comments field to be 

populated.

Govt Furnished Optional Additions in the acquisition cost 

designated by the Government for 

Government Furnished Property (GFP) 

received during the reporting period.

Acquired Optional Additions in the acquisition cost of all 

NASA-owned property acquired during 

the reporting period.

End Qty Required Quantity (in units)
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Field R/O/C Description

Comments Conditional Free-form text field for comments.

NESS - NASA Electronic Submission System

11. Click the Done button to save the Property Value entry.

If required, click the Add button again on the Details tab to add 

additional Classification rows.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

12. Click the Deletions tab .

NESS - NASA Electronic Submission System

13. As required, click the Add button .
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

14. As required, complete/review the followingfields:

Field R/O/C Description

Classification Required Property classification.

Use the drop-down menu to 

select the appropriate 

Classification:

• Disposed of Through Plant 

Clearance Process

• Lost, Theft, Damaged or 

Destroyed

• Other

• Purchased at 

Cost/Returned for Credit

• Transferred in Place to a 

Follow-on 

Contract/Award at the 

Same Location and 

Company

• Transferred to Another 

Government Agency
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Field R/O/C Description

• Transferred to Another 

NASA Center

• Transferred to Cognizant 

NASA Center 

Accountability

Threshold Required The property value threshold.

Example:

Under $100,000

The Threshold value is 

dependent on the capitalization 

threshold (either $100,000 or

$500,000) defined for the 

contract.

Equipment Optional Equipment deletions.

Equipment 

Comments

Optional Comments specific to the Equipment 

value.

Special Test 

Equipment

Optional Special Test Equipment deletions.

Special Test 

Equipment 

Comments

Optional Comments specific to the Special Test 

Equipment value.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Field R/O/C Description

Special Tooling Optional Special Tooling deletions.

Special Tooling 

Comments

Optional Comments specific to the Special 

Tooling value.

Agency Peculiar Optional Agency Peculiar deletions.

Agency Peculiar 

Comments

Optional Comments specific to the Agency 

Peculiar value.
NESS for Award Recipient – Create a Property Submission

End User Procedure

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NESS - NASA Electronic Submission System

15. Click the Done button to keep changes (or the Close button to

cancel).

If required, click the Add button again on the Deletions tab to add 

additional Classification rows.
NESS for Award Recipient – Create a Property Submission

End User Procedure

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NESS - NASA Electronic Submission System

16. Click the Comments tab .

Notice property and deletion comments are collected on the left. Comments 

for the entire submission can be entered on the right.

Comments listed in the Property & Deletions Comments box come from 

individual comments entered on both the Details and Deletions tabs.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

17. As required, complete/review the followingfields:

Field R/O/C Description

Describe agency 

peculiar property 

and any assets 

under fabrication 

for permanent 

operation in space

Optional Free form text field to describe agency 

peculiar property and assets under fabrication 

for permanent operation in space.

Submission 

Comments

Optional Overall comments for the entire submission.

Clicking the Save button allows the user to submit as many 

Submission Comments as necessary.
NESS for Award Recipient – Create a Property Submission

End User Procedure

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NESS - NASA Electronic Submission System

18. After all changes have been completed, click the Submit button . A

Confirm Action screen appears.

 Once submitted, no changes can bemade.

NESS - NASA Electronic Submission System
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

20. Click the Cancel button to return to the Property Submissions list.

19. Click the Okay button to confirm the submission.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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NESS - NASA Electronic Submission System

21. To view a Property Submission, double-click a row toopen.

The Summary tab displays by default. Notice for this example the Submission 

Status is Submitted and is ready for approval.

Review data available on the Details, Deletions, and Comments tab as 

necessary. Reference the field definition tables in this document for additional

information.
NESS for Award Recipient – Create a Property Submission

End User Procedure

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NESS - NASA Electronic Submission System

22. Click the Approvals tab to review approval status.

Property Administrators, Industrial Property Officers, and Property 

Accountants provide submission approvals.

NESS - NASA Electronic Submission System

23. Click the Approvals tab to view approval or Disapproval status.
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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Property Administrators, Industrial Property Officers, and Property 

Accountants provide submission disapprovals.

NESS - NASA Electronic Submission System

24. Click the PDF tab to view the submitted NF-1018 PDF.

NESS - NASA Electronic Submission System

25. Highlight the PDF document, then click the View button .

Depending on your browser settings, the PDF will either automatically display 

or be available as a downloaded file.
NESS for Award Recipient – Create a Property Submission

End User Procedure

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NESS - NASA Electronic Submission System

26. After viewing the NF-1018 file, click X to close the PDF and return to

NESS.

NESS - NASA Electronic Submission System
NESS for Award Recipient – Create a Property Submission

End User Procedure

NESS for Award Recipient – Create a Property Submission

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27. Click the Cancel button to return to the Property Submissions list.

NESS - NASA Electronic Submission System

28. Click the NESS for Contractors link to return to

the NESS for Contractors home page.
NESS for Award Recipient – Create a Property Submission

End User Procedure

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You have created a new property submission using NESS for Contractors.

RESULT