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ATTACHMENT C

FINANCIAL MANAGEMENT REPORTING REQUIREMENTS

General

Financial Management Reports shall be submitted by the Contractor on the NASA 533 series 

reports, in accordance with the instructions on the reverse of the forms, NASA Procedural 

Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting, dated 

May 27, 2011, and additional instructions issued by the Contracting Officer.

a. Level of Detail

The Contractor’s 533 reports shall contain a summary of total contract costs, as well as a 

separate 533 sheet for each Task Order. The reports shall contain a breakdown of each service 

area by the elements of cost listed below. 

The government reserves the right to require a lower level of 533 reporting for particular Task 

Orders on a case by case basis as specified by the Contracting Officer. The purpose of this is to 

allow the government to separate costs on Task Orders that support multiple WBS elements on 

in-house instruments and/or missions.

b. Distribution

The Contractor shall distribute 533 reports to each addressee indicated in the Basic Contract 

Clause G.5 FINANCIAL MANAGEMENT REPORTING. The Contractor shall submit an 

initial report in the NF 533Q format within 30 working days after contract award. 

After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) 

working day following the close of the contractors' monthly accounting period. The 533Q 

reports shall be distributed not later than the 15th day of the month preceding the quarter being 

reported. 

c. Reporting Requirements

Each report shall provide cost data for reporting categories presented below:

1. Prime Direct Labor Hours:

Onsite

 (List applicable labor categories)

Offsite

 (List applicable labor categories)
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Total Direct Labor Hours Onsite

Total Direct Labor Hours Offsite

Total Prime Direct Labor Hours

2. Subcontractor Direct Labor Hours:

Onsite

 (List applicable labor categories)

Offsite

 (List applicable labor categories)

Total Direct Labor Hours Onsite

Total Direct Labor Hours Offsite

Total Subcontractor Direct Labor Hours

3. Prime Direct Labor Dollars:

Onsite

 (List according to applicable labor categories)

Offsite

 (List according to applicable labor categories)

Total Direct Labor Dollars Onsite

Total Direct Labor Dollars Offsite

Total Prime Direct Labor Dollars

4. Overhead Expenses:

 Onsite Overhead

 Offsite Overhead

 Total Prime Overhead 

5. Other Direct Costs (ODCs): 

a. Subcontracts (list separately)

b. Material

c. Travel

d. Other (specify)

 Total ODCs
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6. Subtotal (Labor, Overhead & ODCs)

7. G&A Expense

8. Total Estimated Cost

9. Fixed Fee

10. Total Cost-Plus-Fixed-Fee (CPFF)

The 533 for each Task Order shall report direct labor hours by category.

d. Other Special Reports

The Contractor shall submit as required, special cost or workforce reports either in the areas of 

actuals, projections or both. These reports may take the form of labor, overhead, other direct 

charges, billing analyses or other business information. When required, specific instructions will 

be provided by the Contracting Officer.

e. Additional Requirements

1. Before the summary 533 sheet, the Contractor shall submit a financial summary containing a 

one-line summary for all Task Orders on the contracts. It shall include the following columns:

Task Order Number

Status

Cumulative to Date Actual $

Cumulative to Date Actual $ Plus Month 1 planned $

Contractor Estimate $

Cumulative to Date Planned Hours

Cumulative to Date Actual On-site Hours (Including Subs)

Cumulative to Date Actual Off-site Hours (Including Subs)

2. In addition to the hardcopy of the summary sheet, the Contractor shall provide the summary 

sheet in an e-mail file or on a CD as a comma-delimited text file. Below are the requirements:

The contractor cost data for import into the Contractors Resources Tracking System (CORTS)

application will come from the contractor as a comma-delimited text file. The layout of this import file 

is shown in the table below.

Only one contract can be included in one import file.

Two types of data will be included in the import file: column title and column data.
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Column titles must be provided in the first row for each data column in the import file. The name and 

order of each column title must be exactly the same as illustrated in the “Column Title in File” column 

in the table below, with a comma as a delimiter. NOTE: Do not use the names in the “Data Element 

Name” column as the column titles for the data columns in the file being sent for import. 

Column data will be provided beginning with the second row. A data element must be in each 

column/row in the import file. The order of each column data must be exactly the same as illustrated in 

the “Column Title in File” column in the table below, with a comma as a delimiter. 

The Report Ending Date is in the MM/YYYY format and must be the previous month of the current 

import date. If it’s not, no data will be imported into CORTS.

When a Task Order/sub task number exists, the associated subtask accrued cost amount fields will be 

overwritten with the corresponding amounts in the import file. The pro-rate rules will then be applied to 

all subtask detail records

When a subtask number does not exist, a new subtask record and associated subtask detail record will be 

created.

No deletion will be performed in this process.

Data Element 

Name

Column 

Title In File

Type Size Value (0-

optional, 9-

mandatory)

Mandatory Comments

Report Ending Date Report Date Text 7 “99/9999” Yes Must be the 

previous month of 

the current import 

date.

Contract Number ContractNo Text 10 "NNG0999999

"

Yes

Task Order Number Task Order 

Number

Text 4 “0009” Yes

Subtask Number Subtask Text 2 “09” Yes

Cumulative Cost CumCost Numeric 15.2 000000009 Yes 0 if no cumulative 

cost

Accrued Cost AccruedCost Numeric 15.2 000000009 Yes 0 if no accrued 

cost

Cost Estimate CostEstimate Numeric 15.2 000000009 Yes 0 if no cost 

estimate

Hours Estimated EstHours Numeric 9.2 000000009 Yes 0 if no hours 

estimated

On Site Hours OnSiteHours Numeric 9.2 000000009 Yes 0 if no on-site 

hours

Off Site Hours OffSiteHours Numeric 9.2 000000009 Yes 0 if no off-site 

hours
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The contractor shall use the NASA Task Order Management System (NASATOMS) for 

submitting individual Task Plans in PDF format.