OMB Approval 2700-0042

I. THISCONTRACTIS ARATEDORDER IRATING PAGE

OJ

PAGES A W ARD/CONTRACT UNDERDPAS(15CFR700) • DO-C9 1 66 2. CONTRACT(Proc. Insl. Ideftl.) NO. 3. EFFECTIVEDATE 14. REQUISITION/PURCHASEREQUESTIPROJECTNO.

NNA04AA 18B/DTTS59-99-D-00457 October 15, 2003 JT-3019

5. ISSUEDBY CODEI lAC 6. ADMINISTEREDBY (If other than Item 6) CODE lAl

NASA Ames Research Center Carlos D. Torrez, MIS 241-1

Moffett Field, CA 94035-1000

7. NAMEANDADDRESSOF CONTRACTOR(No. street. cOllnty.state and ZIP Code) 8. DELIVERY

QSS Group Inc. 181 FOB ORIGIN D OTHER (See below)

4500 Forbes Blvd. Suite 200 9. DISCOUNTFORPROMPTPAYMENT

Lanham, Maryland 20706\

-' 10.SUBMITINVOICES ITEM

(4 copies ""Iess othe, .• 12 wise specified) TOTHE

CODE IFACILITYCODE ADDRESSSHOWNIN:

II. SHIP TOIMARK FOR CODE ISee F.3 12. PAYMENT WILL BE MADE BY CODE CFG: 203-18

See Section F.3, Deliveries or Perfonnance NASA Ames Research Center

Cost Accounting Branch

Code CFG, MIS 203-18

Moffett Field, CA 9403:5-1000

13. AUTHORlTY FOR USING OTHER FULL AND OPEN COMPETITION: 14. ACCOUNTING AND APPROPRlA nON DATA

o 10 U.S.C. 2304(c)( 1 ) o 41 U.S.C. 253(c)( ) $1,284,781.00 PPC:HS

ISA. ITEM NO. ISB. SUPPLIES/SERVICES ISC. QUANTITY ISD. UNIT ISE. UNIT PRlCE ISF. AMOUNT

01 Ames Research Center - IT Services & I Job EA $132,009.00

Support for the Phase-in period (as set

forth in Section F.3(a)(l)) in accordance

with the Phase-in Plan.

02 Ames Research Center - IT Services &

I Job EA $48,162,612.00

Support on an incentive fee basis for the

Base Period (set forth in Section

F.3(a)(2).

15G. TOTAL AMOUNT OF CONTRACT $48,294,621.00

16. TABLE OF CONTENTS (see attached)

("')ISEC.I DESCRlPTION PAGE(S) ("')ISEC.I DESCRlPTION I PAGE(S)

PARTI-THESCHEDULE PART 11- CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICE/COST PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT I 1 ILIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENT ATIONS, CERTIFICATIONS

F DELIVERIES OR PERFORMANCE AND OTHER STATEMENTS OF OFFERORS

G CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE

17. 0 CONTRACTOR'S NEGOTIATED AGREEMENT (Controctor is 18. 1:81 AWARD (Contractor is no/ required to sign this document.) Your offer on

required to sign this document and return 1..£!lmi. to issuing office.) Contractor agrees to Solicitation Number RFP2-38091 , including the additions or changes made by you

furnish and deliver all items or perfonn all the services set forth or otherwise identified which additions or changes are set forth in full above, is hereby accepted as to the items

above and on any continuation sheets for the consideration stated herein. The rights and listed above and on any continuation sheets. This award consummates the contract

obligations of the parties to this contract shall be subject to and governed by the which consists of the following documents: (a) the Government's solicitation and your

following documents: (a) this award/contract, (b) the solicitation, if any, and (c) such offer, and (b) this award/contract. No further contractual document is necessary.

provisions, representations, certifications, and specifications, as are attached or

incorporated by reference herein. (Attachments are listed herein.)

19A. NAME AND TITLE OF SIGNER (Type or print) 20A. NAME OF CONTRACTING OFFICER

Richard F. Bishop, President Carlos D. Torrez

19B. NAME OF CONTRACTOR 19C. DATE SIGNED 20B. UNITED STATES OF AMERlCA 20C. DATE SIGNED

BY

(Signa/ure of person all/horizcd to sign) (Signaillre of Con/roc ling Ofjicer)

\

NSN 7540-01-152-8069

PREVIOUS EDITION UNUSABLE

26-107

Computer Generated

STANDARD FORM 26 (REV. 4-85)

Prescribed by GSA
TABLE OF CONTENTS

PART I: THE SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICE! COSTS 1

B.1 SUPPLIES/SERVICES TO BE PROVIDED 1

B.2 ESTIMATED COST AND INCENTIVE FEE 3

B.3 MAXIMUM VALUE OF TASK ORDER 6

B.4 CONTRACT FUNDING 6

SECTION C DESCRIPTION / SPECIFICATION/WORK STATEMENT ?

C.1 DESCRIPTION/SPECIFICATIONIWORK STATEMENT 7

SECTION 0 PACKAGING AND MARKING 8

D.1 PACKAGING AND MARKING 8

SECTION E INSPECTION AND ACCEPTANCE 9

E.1 CLAUSES INCORPORATED BY REFERENCE 9

E.2 MATERIAL INSPECTION AND RECEIVING REPORT 9

SECTION F DELIVERIES OR PERFORMANCE .......•.............................................. 11

F.1 CLAUSES INCORPORATED BY REFERENCE ~ 11

F.2 DELIVERY SCHEDULE '" '" '" 11

F.3 PERIOD OF PERFORMANCE 12

F.4 DELIVERY OF REPORTS , '" 13

F.5 PLACE OF PERFORMANCE '" 15

F.6 REPORTS OF WORK.., 15

F.7 NOTICE OF DELAy 18

SECTION G CONTRACT ADMINISTRATION DATA 19

G.1 CLAUSES INCORPORATED BY REFERENCE 19

G.2 SUBTASK ORDERING PROCEDURE 20

G.3 SUBMISSION OF VOUCHERS FOR PAyMENT 22

G.4 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND

PATENT REPRESENTATiVE 24

G.5 TECHNICAL DIRECTION 25

G.6 LIST OF INSTALLATION-ACCOUNTABLE PROPERTY AND SERVICES 26
SECTION H SPECIAL CONTRACT REQUIREMENTS 28

H.1 CLAUSES INCORPORATED BY REFERENCE. 28

H.2 SECURITY REGISTRATION AND IDENTIFICATION BADGES--ON-SITE

CONTRACTORS, EXCLUDING CONSTRUCTION 28

H.3 LIMITATION OF FUTURE CONTRACTING 30

H.4 MAXIMUM TASK ORDER VALUE 30

H.5 INCENTIVE FEE APPROACH 31

H.6 EMERGENCY PREPAREDNESS AND RESPONSE .47

H.7 DISASTER ASSISTANCE AND RESCUE TEAM (DART) PARTICIPATION 47

H.8 MANAGEMENT AND PROTECTION OF DATA 48

H.9 HANDLING OF DATA : .49

H.10 SEVERANCE PAy , ; 50

H.11 KEY PERSONNEL AND FACiLITIES 50

H.12 GOVERNMENT PROPERTY ACCOUNTABILlTY 51

H.13 GOVERNMENT PROPERTY REPLACEMENT 51

H.14 INDIRECT RATE INFORMATION 52

PART.II: CONTRACT CLAUSES

SECTION I CONTRACT CLAUSES 53

1.1 CLAUSES INCORPORATED BY REFERENCE 53

1.2 APPROVAL OF CONTRACT 57

1.3 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES 57

1.4 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION 58

TECHNOLOGY RESOURCES

1.5 NASA MENTOR-PROTEGE PROGRAM 62

PART III: LIST OF DOCUMENTS & ATTACHMENTS

SECTION J LlST OF ATTACHMENTS 64

J.1 LIST OF DOCUMENTS, EXHIBITS, AND ATTACHMENTS 64

ii
PART I • THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE I COSTS

NOTE: This document contains clauses and provisions taken from, among other

sources, the Federal Acquisition Regulation (FAR) and the NASA FAR Supplement

(NFS). Whenever the word "contract" or "task order" appears in FAR and NFS clauses

and provisions presented herein, substitute the word "task order" or "subtask

assignment", respectively. In addition, throughout this entire document, the term

"Contracting Officer" refers to the Ames Research Center Contracting Officer except

where specifically defined otherwise. .

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

B.1 SUPPLIES I SERVICES TO BE PROVIDED

(ARC 52.211-94)(FEB 1997)

(a) Phase-In & Base Period

The Contractor shall provide all resources (except as may be expressly stated in this

task order as furnished by the Government) necessary to furnish the items below in

accordance with the Description/SpecificationlWork Statement set forth in Section C.

Item No.

01

02

Description

Ames Research Center - IT Services & Support for the

Phase-in period (as set forth in Section F.3(a)(1))

in accordance with the Phase-in Plan.

Ames Research Center - IT Services & Support on an

incentive fee basis for the Base Period (set forth in

Section F.3(a)(2)).

Qty

1

1

Unit

Lot

Lot

(b) Option Period One.

Pursuant to Section I, Clause 52.217-9,' "Option to Extend the Term of the Contract,"

(MAR 1989), if exercised, the Contractor shall provide all resources (except as may

be expressly stated in this task order as furnished by the Government) necessary to

furnish the items below in accordance with the Description I Specification I Work

Statement in Section C.

1
Item No. Description Oty Unit

03 Ames Research Center - IT Services & Support on an 1 Lot

incentive fee basis for the period set forth in Section F.3(b).

(c) Option Period Two.

Pursuant to Section I, Clause 52.217-9, "Option to Extend the Term of the Contract,"

(MAR 1989), if exercised, the Contractor shall provide all resources (except as may

be expressly stated in this task order as furnished by the Government) necessary to

furnish the items below in accordance with the Description I Specification I Work

Statement in Section C.

Item No. Description Oty Unit

04 Ames Research Center - 'T Services & Support on an 1 Lot

incentive fee basis for the period set forth in Section F.3(c).

(d) Option Period Three.

Pursuant to Section " Clause 52.217-9, "Option to Extend the Term of the Contract,"

(MAR 1989), if exercised, the Contractor shall provide all resources (except as may

be expressly stated in this task order as furnished by the Government) necessary to

furnish the items below in accordance with the Description I Specification I Work

Statement in Section C.

Item No. Description Oty Unit

05 Ames Research Center - IT Services & Support on an 1 Lot

incentive fee basis for the period set forth in Section F.3(d).

(e) Option Period Four.

Pursuant to Section I, Clause 52.217-9, "Option to Extend the Term of the Contract,"

(MAR 1989), if exercised, the Contractor shall provide all resources (except as may

be expressly stated in this task order as furnished by the Government) necessary to

furnish the items below in accordance with the Description I Specification I Work

Statement in Section C.

Item No. Description Oty Unit

06 Ames Research Center - IT Services & Support on an 1 Lot

incentive fee basis for the period set forth in Section F.3(e).

(End of Clause)

2
- -~_.- -.~_ ... ~~--_.-~-

,

B.2 ESTIMATED COST AND INCENTIVE FEE

(NFS 1852.216-84)(OCT 1996)

(a) Base Period

(1) Cumulative Target Cost

(i) Phase-in

Phase-in Period (Item No. 01)

The target cost of this task order is

(ii) Basic Services for IT Services and Support

The target cost of this task order is

(2) Cumulative Incentive Fee (Subtask fee and Management Fee)

(i) Subtask Fee

The total target Subtask Fee is

(ii) Management Fee

The Target Management Fee of this contract is

(iii) Total Target Fee (Subtask Fee plus Management Fee)

The total Target Fee of this task order is .- .

(3) Cumulative Target Cost and Target Fee

The target cost and t~contemplated by the Incentive fee clause of

this task order are _

(4) Maximum Cost and Fee

The maximum cost of this task order is

The maximum fee of this task order is .

The maximum cost and fee of this task order are .-.

(b) First Option Period

3
(ii) Management Fee

The Target Management Fee of this contract is

(iii) Total Target Fee (Subtask Fee plus Management Fee) I \

~\ /'-1

The total Target Fee of this task order is 'i,J

(3) Cumulative Target Cost and Target Fee

The target cost and ~ contemplated by the Incentive fee clause of

this task order are _.

(c) Second Option Period

(1) Cumulative Target Cost

The target cost of this task order is

(2) Cumulative Incentive Fee (Subtask fee and Management Fee)

(i) Subtask Fee

The total target Subtask Fee is .

(ii) Management Fee ~ r.J j

The Target Management Fee of this contract is~. 1} -j

(iii) Total Target Fee (Subtask Fee plus Management Fee)

The total Target Fee of this task order is

(3) Cumulative Target Cost and Target Fee

The target cost and target fee as contemplated by the Incentive fee clause of

this task order are _.

(4) Maximum Cost and Fee tJ/~'

The maximum cost of this task order is

The maximum fee of this task order is

The maximum cost and fee of this task order are

(d) Third Option Period

(1) Cumulative Target Cost

The target cost of this task order is

4
(2) Cumulative Incentive Fee (Subtask fee and Management Fee)

(i) Subtask Fee

The total target Subtask Fee is

(ii) Management Fee

The Target Management Fee of this contract is

(iii) Total Target Fee (Subtask Fee plus Management Fee)

The total Target Fee of this task order is .-...

(3) Cumulative Target Cost and Target Fee

The target cost and ~contemplated by the Incentive fee clause of

this task order are -.

(e) Fourth Option Period

(1) Cumulative Target Cost

The target cost of this task order iS~ .

(2) Cumulative Incentive Fee (Subtask fee and Management Fee)

(i)Subtask Fee

The total target Subtask Fee is. J

(ii) Management Fee "" ~ \

The Target Management Fee ofthis contract is I)

(iii) Total Target'Fee (Subtask Fee plus Management Fee)

The total Target Fee of this task order is

(3) Cumulative Target Cost and Target Fee

The target cost and target fee as contemplated by the Incentive fee clause of

this task order are

(4) Maximum Cost and Fee

The maximum cost of this task order is

The maximum fee of this task order is

5
The maximum cost and fee of this task order are

(End of Clause)

8.3 MAXIMUM VALUE OF TASK ORDER

The total value of this Information Technology Omnibus Procurement II (ITOP II) task

order shall not exceed $300 million (including all options). All work under this task order

will be authorized via subtask assignments.

(End of Clause)

8.4 CONTRACT FUNDING

(NFS 1852.232-81)(JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation

of Funds clause, the total amount allotted by the Government to this contract is

,$1,183,669.00. This allotment is for base period and option periods, if exercised,

and covers the following estimated period of performance: October 15, 2003 to

November 15, 2003.

.

(b) An additional amount of $101,112.00 is obligated under this contract for payment

of fee.

(End of Clause)

[END OF SECTION]

6
SECTION C - DESCRIPTION I SPECIFICATION I WORK STATEMENT

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

C.1 DESCRIPTION I SPECIFICATION I WORK STATEMENT

(ARC 52.211-93) (FEB 1997)

(a) In accordance with the task order's terms and conditions, the Contractor shall furnish

all personnel, services, equipment, materials, and facilities except as otherwise

stated herein and do all other things necessary for, or incidental to performance of

the requirements set forth herein.

(b) Work shall be accomplished in accordance with the Statement of Work entitled,

"NASA ARC IT Services & Support," incorporated in Section J.

(End of Clause)

[END OF SECTION]

7
SECTION D - PACKAGING AND MARKING

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

0.1 PACKAGING AND MARKING

(ARC 52.211-95)(AL TERNATE I)(FEB 1997)

(a) The Contractor shall preserve, pack, and mark for shipment all items deliverable

under this task order in accordance with good commercial practices and adequate to

ensure both acceptance by common carrier and safe transportation at the most

economical rate(s).

(b) The Contractor's markings on shipping containers shall be clearly legible from a

distance of 36 inches or as required by applicable regulations. The Contractor may

mark by stencil, rubber stamp, or lacquer over a coated gummed label.

(c) The Contractor shall place identical requirements on all subcontracts.

(End of Clause)

[END OF SECTION]

8
SECTION E - INSPECTION AND ACCEPTANCE

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

E.1 CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and

effect as if they were given in full text. Upon request, the Contracting Officer will make

their full text available. Also, the full text of a clause may be accessed electronically at

this/these address(es):

http://www .arnet. gov /far/

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER

52.246-9

DATE

APR 1984

TITLE

INSPECTION OF RESEARCH AND DEVELOPMENT

(SHORT FORM)

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

NUMBER DATE

NONE

(End of Clause)

TITLE

E.2 MATERIAL INSPECTION AND RECEIVING REPORT

(NFS 1852.246-72) (JUN 1995)

(a) At the time of each delivery to the Government under this contract, the Contractor

shall furnish a Material Inspection and Receiving Report (DD Form 250 series)

prepared in triplicate copies, an original and two (2) copies.

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR

Supplement 1846.672-1. The Contractor shall enclose the copies of the DD Form

250 in the package or seal them in a waterproof envelope, which shall be securely

attached to the exterior of the package in the most protected location.

I

I 9
(c) When more than one package is involved in a shipment, the Contractor shall list on

the DO Form 250, as additional information, the quantity of packages and the

package numbers. The Contractor shall forward the DD Form 250 with the lowest

numbered package of the shipment and print the words "CONTAINS DO Form 250"

on the package.

(End of Clause)

[END OF SECTION]

10
SECTION F - DELIVERIES OR PERFORMANCE

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

F.1 CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and

effect as if they were given in full text. Upon request, the Contra'cting Officer will make

theirfull text available. Also, the full text of a clause may be accessed electronically at

this/these address(es):

http://www .arnet. gov /far/

http://www.hq.nasa.gov/office/procurementlregs/nfstoc.htm

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER

52.242-15

52.247-34

DATE

AUG 1989

NOV 1991

TITLE

Stop-Work Order, Alternate I (APR 1984)

F.O.B. DESTINATION

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

NUMBER DATE TITLE

NONE

(End of Clause)

F.2 DELIVERY SCHEDULE

(ARC 52.211-91) (FEB 1997)

(a) The Contractor shall deliver hardware, software, data and services as required by

this task order and the individual task assignments.

(b) Unless specified otherwise, all hardware items shall be delivered to:

Ames Research Center

Receiving Dept. 233-15

Task Order RFP2-38091

11
Moffett Field, CA 94035-1000

Attn: Dennis Korbel

(c) All reports and documentation shall be mailed in accordance with Section FA,

Delivery of Reports.

(End of Clause)

F.3 PERIOD OF PERFORMANCE

(ARC 52.211-100)(JUL 1997)

(a) Base Period

(1) Phase-In Period. The period of performance for this portion of the one year

Base Period shall be for a three (3) month period as described in the PhaseIn Plan (see Section J.1 (a», starting from task order award.

(2) Base Period. The period of performance is one year, starting from task order

award.

(b) Option Period One.

If the Government exercises the option to extend the term of the task order, the

period of performance of this option shall be for a one year period, starting from the

end of the Base Period.

(c) Option Period Two.

If the Government exercises the option to extend the term of the task order, the

period of performance of this option shall be for a one year period, starting from the

end of the previous period of performance.

(d) Option Period Three.

If the Government exercises the option to extend the term of the task order, the

period of performance of this option shall be for a one year period, starting from the

end of the previous period of performance.

(e) Option Period Four.

12
If the Government exercises the option to extend the term of the task order, the

period of performance of this option shall be for a one year period, starting from the

end of the previous period of performance.

(End of Clause)

F.4 DELIVERY OF REPORTS

(ARC 52.212-100)(AUG 1990)(MODIFIED DEC 1994)

The process for the delivery of reports is expected, in general, to be through the

implementation and utilization of email, web based applications, and/or other commonly

used IT related communication services. The details regarding the actual process(es)

for the delivery of reports shall be discussed and determined during the Phase-In

Period. The reports listed in this section are exempt from Section E.2 Material

Inspection and Receiving Report unless specified otherwise.

Reports that are not delivered electronically shall be addressed to NASA-Ames

Research Center, Moffett Field, CA 94035-1000, marked with the task order number, to

the attention of the listed recipients, and in accordance with the following delivery

schedule. A copy of the transmittal letter for each report shall be forwarded to the

Contracting Officer. Some recipients may request machine-readable copies of the

reports. See paragraph F.a, Reports of Work for report requirements.

Item/Report

1. Monthly Subtask Report

(MSR)

Delivery Date

First work day of each

month

Recipient (QTV)

COTR (1)

Subtask Requester (1)

2. Monthly Task Order Summary Five working days after

(MTOS) the end of each month

3. Financial Management Reports

a) Initial Report (NF 5331) Thirty working days after

effective date of contract

b) Monthly Report (NF 533M) Five working days after

the end of each month

13

CO (1)

COTR (2)

Code JT Division Chief (2)

CO (1)

COTR (2)

Financial Management (2)

Code JT Staff Assistant (1)

CO (1)

COTR (2)

Financial Management (2)

Code JT Staff Assistant (1)
c) Labor, Dollar Distribution

Report

4. Monthly Accident Report

5. Subcontracting Report

(SF 294)

6. Summary Subcontracting

Report (SF 295)

7. Equipment Reports

(a) DOD Industrial Plan

Equipment Requisition

System (001419)

(b) DOD Property Report

(DO 1342)

8. Property Management

Report

9. Contractor's Portion

of the Subtask Order

Ten working days after

the end of each month

Ten working days after

the end of each month

Semi-annually by the

last day of the month

following the close of

the reporting period

Annually by the

last day of the month

following the close of

the reporting period

As required per contract

clause 1852.245-70

(Section G)

As required per contract

clause 1852.245-70

(Section G)

Ten working days after

the end of each quarter

As specified in Section G.2

CO (1)

COTR (1)

CO (1)

COTR (1)

Safety Office (1)

CO (1)

Small Business Office (1)

CO (1)

NASA HQ Code HK (1)

Small Business Office (1)

CO (1)

CO (2)

IPO JFS:255-2 (1)

CO (2)

IPO JFS:255-2 (1)

10.Second I Third Shift

Schedule Roster

11. New Technology Report

(a) Interim

(b) Annual

(c) Final

(End of Clause)

Five working days prior CO (1)

to effective month Security Office (1)

12 months after effective CO (1)

date of award COTR (2), DK(1)

Annually after the Interim same as (a)

3 months after completion same as (a)

of task order

14
F.5 PLACE OF PERFORMANCE

(ARC 52.237 -90)(FEB 1997)

The Contractor shall perform the work under this task order at NASA Ames Research

Center, other NASA Centers, auxiliary facilities, and at such other locations as may be

approved by the Ames Research Center Contracting Officer.

(End of Clause)

F.6 REPORTS OF WORK

(ARC 52.227 -95)(APR 2002)

The Contractor shall deliver the reports listed in Section F.4 with the following additional

requirements:

1.Monthly Subtask Report (MSR)

The Contractor shall provide each subtask requester with an individual MSR. The

requirements of the MSR are to be specified in the Subtask Order (STO). Minimum

requirements for the MSR are as follows: all subtask related financial and workforce

data necessary to support the MTOS; any metrics measured since previous MSR.

2. Monthly Task Order Summary (MTOS)

The Contractor shall provide

- One page summary of significant activities and/or issues for the entire task order

- List and brief description of all new or modified STOs since the prior month's report

- Financial data (obligations and costs, plans vs. actuals) for all subtasks with cost

variances that exceed the following constraints for the specified range of planned

annual costs:

Planned Annual Costs Cost Variance

$20K - $150K 30%

$150K - $1M 20%

>$1M 10%

- List, brief description, and delivery date of products or services that have been

delivered, as specified in the STO, but have not been reported in a prior MTOS

- List and acceptance date of products and services that have been accepted by the

Subtask Requester, as per the acceptance criteria in the STO, but have not been

reported as accepted in a prior MTOS.

- Subtask fee calculations associated with any products and services reported as

accepted in the current MTOS, including the formula, definition of formula terms,

actual value of metrics, and acceptance criteria, if applicable.

- List of subtasks with unresolved significant issues, as defined by the subtask

requester, and a description of the unresolved significant issues.

15
- A list of any other relevant and significant issues.

3. Financial Management Reports

Monthly financial management reports shall be submitted by the Contractor and

each Major Subcontractor (as defined in the A-CITS RFP Section L.6(b» on NASA

Forms 533 in accordance with the instructions on the reverse side of the forms and

NASA Handbook (NH8) 9501.28, "Procedures for Contractor Reporting of

Correlated Cost and Performance Data," and as set forth below.

Reporting categories shall be elements of cost including: total direct labor hours

(excluding subcontracts); direct labor hours (subs); direct labor costs; overhead plus

G&A; total direct labor, overhead, and G&A; other direct costs (DOCs) details by

DOC category and subtask, G&A/handling charge on DOCs; total DOCs; incentive

fee. The following information shall be presented:

_ Incurred cost elements for the reporting period: Actual and Planned;

_ Accumulated cost elements to date of report: Actual and Planned;

_ Anticipated cost elements for the next report periods;

_ Estimated cost elements to completion;

Cost elements for contract value and Contractor estimates;

_ An Actual vs. Contract Value Report for cost elements itemized by contract

value, current month, Government fiscal year to date, contract to date, percent of

contract value and balance of contract.

_ A Subcontracting Report for the Government fiscal year to date and contract to

date itemizing total dollars for large business, small business by category.

_ A detailed Indirect Rate Report for the current month, fiscal year to date actual,

and fiscal year provisional rates for overhead and G&A. Include narrative

explanation for variances between provisional rates and actual rates exceeding

ten percent.

Additional instructions for the specific financial management reports listed in Section

F.4 are as follows:

a) Initial Report

An initial NASA Form 5331 in complete detail, time phased for the expected life of

the contract will be submitted, reflecting the original contract value. The initial

report shall be the original contract baseline plan.

b) Monthly Report

A monthly NASA Form 533M in complete detail will be submitted for the contract

and each task order.

c) Labor, Dollar Distribution Report

The Labor, Dollar Distribution Report shall include direct labor and project

management data for each task (such as actual labor and project management

hours and dollars), with type of work, and with type of DOC. A machine readable

copy is required.

16
4. Monthly Accident Report

The Contractor shall submit ARC Form 15 (Rev. January 1996), "Monthly Accident

Report for Contractors at Ames Research Center." If no accidents occur, monthly

negative reports are required. A NASA Mishap Report (NASA Form 1627) is

required within one working day of a mishap occurrence.

5. Subcontracting Report

The Contractor shall submit Standard Form 294 in accordance with the instructions

provided on the reverse of the form and in accordance with Section I clause 52.219-

9, "Small Business and Small Disadvantaged Business Subcontracting Plan."

6. Summary Subcontracting Report

The Contractor shall submit Standard Form 295 semi-annually in accordance with

the instructions provided on the reverse of the form and in accordance with Section I

clause 52.219-9, "Small Business and Small Disadvantaged Business

Subcontracting Plan."

7. Equipment Reports

The Contractor shall submit a DO form 1419, "000 Industrial Plant Equipment

Requisition," and DO Form 1342, "000 Property Record," as specified in Section G

clause 1852.245-70, "Acquisition of Centrally Reportable Equipment," for items as

described in NHB 2410.1F.

8. Property Management Report

The Contractor shall submit a Property Management Report itemizing all purchases

for the quarter. All orders, items received, and prices must be included.

9. Contractor's Portion of the Subtask Order (STO)

The STO contains all the necessary information to establish a subtask. It consists of

a Government portion (typically filled out by the subtask requester), a Contractor

portion, and a CO portion. The process for completing the STO is given in Section

G.2 Subtask Ordering Procedure.

10. Second / Third Shift Schedule Roster

The Contractor shall provide the schedule/ roster for on-site second and third shifts,

to include number of employees, locations, and scheduled working periods on a

monthly basis. A revised schedule/roster will be submitted within five work days of

any change in location, personnel or hours scheduled.

11. New Technology Reports

The Contractor shall submit New Technology Reports of reportable items in

accordance with Section G clauses 1852.227-70, "New Technology," and 1852.227-

17
72, "Designation of New Technology Representative and Patent Representative." A

negative report is required even if there is no New Technology to report.

For the purposes of computing incentive fees related to on-time reporting, the following

reports are divided into two types:

Type I Reports

Monthly Task Order Summary

Financial: Initial Report

Financial: Monthly Report

Type II Reports

Monthly Subtask Report

Financial: Labor, Dollar Distribution Report

Monthly Accident Report

Subcontracting Report

Summary Subcontracting Report

Equipment Reports

Property Management Report

Second I Third Shift Schedule Roster

New Technology Report

Please note that the difference between the two types of reports is not related to the

importance of the subject matter. The difference is based on the importance of the

timing of the delivery of the reports as per Section H.5.

(End of Clause)

F.7 NOTICE OF DELAY

(ARC 52.249-90)(FEB 1997)

If, because of technical difficulties, the Contractor becomes unable to complete the task

order at the time specified, notwithstanding the exercise of good faith and diligent efforts

in performing the work called for under this task order, the Contractor shall give the

Contracting Officer written notice of the anticipated delay and the reasons for it. The

notice and reasons shall be delivered promptly after the condition creating the

anticipated delay becomes known to the Contractor, but in no event less than 45 days

before completion date specified in this task order, unless otherwise permitted by the

Contracting Officer. When notice is given, the Contracting Officer may extend the time

specified in the Schedule for such period as is deemed advisable.

(End of Clause)

[END OF SECTION]

18
SECTION G - CONTRACT ADMINISTRATION DATA

The clauses of the Information Technology Omnibus Procurement" contract apply with

the following additions: .

G.1 CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and

effect as if they were given in full text. Upon request: the Contracting Officer will make

their full text available. Also, the full text of a clause may be accessed electronically at

this/these address(es):

http://www .arnet. gov /far/

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TITLE

NONE

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

NUMBER DATE

1852.227-70 NOV 1998

1852.227 -86 DEC 1987

1852.242-71 DEC 1998

1852.242-73 JUL 1997

1852.245-70 JUL 1997

1852.245-71 JUN 1998

TITLE

NEW TECHNOLOGY

COMMERCIAL COMPUTER SOFTWARE--

LICENSING

TRAVEL OUTSIDE THE UNITED STATES

NASA CONTRACTOR FINANCIAL MANAGEMENT

REPORTING

CONTRACTOR REQUESTS FOR GOVERNMENTOWNED EQUIPMENT

INSTALLATION-ACCOUNTABLE GOVERNMENT

PROPERTY (ALTERNATE I)(MAR 1989) (insert the

following in Paragraph (a), "See NASA Procedures

and Guidance (NPG) 4200.1, NASA Equipment

Management Manual; NPG 4200.2, NASA Equipment

Management User's Guide for Property Custodians;

NPG 4300.1, NASA Personal Property Disposal; and

NPG 4310.4, Identification and Disposition of NASA

Artifacts, for applicable user responsibilities.")

19
(End of Clause)

G.2 SUBTASK ORDERING PROCEDURE

(a) Only the Contracting Officer may issue subtask orders to the Contractor, providing

specific authorization or direction to perform work within the scope of the task order.

The Contractor may incur costs under this contract in performance of subtask orders

and subtask order modifications issued in accordance with this clause. No other

costs are authorized unless otherwise specified in the task order or expressly

authorized by the Contracting Officer. -

(b) The process for creating a subtask is as follows

1. CO or any government personnel so authorized by the CO sends subtask related

requirements and other useful information to the Contractor using the subtask

order form (STOF). The Government portion of the STOF shall include the

following information

a. Basic Subtask Information

- Subtask title and tracking number

- Government point of contacts (POCs) and contact info

- Brief description of subtask

- Start date and acceptance criteria for establishing actual start date

b. Deliverables (Products / Services)

- Deliverable name, description, period of performarice, and/or due date

- Division of subtask fee by deliverable

- Acceptance criteria for each deliverable

- Cost, performance, and schedule incentive fee formulas, metrics, and

definition of formula terms and metrics for each deliverable

- Instructions and responsibility for measuring metrics and acceptance criteria

and entering them into the automation tool

c. Additional Requirements & Information

- Reporting Requirements

- Other requirements

- Work location, GFE, other useful information

2. Using the STOF the Contractor responds with a proposed subtask plan. The

Contractor portion of the STOF shall include the following information

a. Technical Approach

b. Cost Estimates

c. Contractor POCs and contact info

20
3. The Contractor and the CO or any government personnel so authorized by the

CO discuss the details until both parties agree on STOF specifics (go to step 4.)

or requirements are withdrawn (process stops).

4. CO or any government personnel so authorized by the CO and the Contractor

create and sign the agreement, called the proposed STD.

5. The proposed STO is sent to the CO for approval. If approved, go to step 6. If

not approved, corrective actions I comments are sent to the Contractor and

Subtask Requester, if applicable.

6. The CO may issue an STO to the Contractor by completing the CO portion of the

STOF, which consists of the following additional information:

a. Date of the order

b. Contract number and order number

c. Maximum dollar amount authorized (cost and fee or price). This includes

allocation of incentive fee among incentive fee periods, if applicable

d. Any other resources (travel, materials, equipment, facilities, etc.) authorized

e. Additional instructions or comments

7. The Contractor may begin work on the subtask as per the STO contingent upon

the approval of the CO or any government personnel so authorized by the CO.

(c) The Contractor shall provide acknowledgment of receipt to the Contracting Officer

within TBD calendar days after receipt of the subtask order.

(d) If time constraints do not permit issuance of a fully defined subtask order in

accordance with the procedures described in paragraphs (a) through (c), a subtask

order which includes a ceiling price may be issued for a period no more than 60

days.

(e) The Contracting Officer may amend subtasks in the same manner in which they

were issued.

(End of Clause)

21
G.3 SUBMISSION OF VOUCHERS FOR PAYMENT

(NFS 1852.216-87)(OCT 1997)(MODIFIED ARC/FEB 1998)

(a) Public vouchers for payment of costs shall include a reference to the contract

number and the Contractor's Taxpayer Identification Number (TIN#). Forward

vouchers in accordance with the instructions in paragraph (d) below. Except as

noted in paragra'ph (c) below, the address in (d)(3) is the designated billing office for

cost vouchers for purposes of the Prompt Payment clause of this contract.

(b) Reporting Requirements Under Taxpayer Relief Act of 1997

(1) The Taxpayer Relief Act of 1997, enacted August 5, 1997, requires Federal

executive agencies to file information returns (Le., Form 1099-MISC) for

payment of $600 or more to corporations for services. Payments for services

under certain confidential or classified contracts that meet the requirements of

Internal Revenue Code Section 6050M(e) are excluded from the reporting

requirements. This change became effective as of January 1, 1997.

(2) In order to comply with the Act, the Contractor shall separately subtotal

taxable services and nontaxable materials and supplies on each voucher. If

subtotals are not specified on the vouchers, the Government will presume

that the entire voucher amount is reportable and will be shown on the Form

1099-MISC generated by NASA and provided to the Contractor and the

Internal Revenue Service.

(c) DCM Program for Contractor Direct Submission of Interim Vouchers to' NASA

Paying Offices

(1) When authorized by the Defense Contract Audit Agency (DCM), the

Contractor may submit interim vouchers directly to NASA paying offices.

Such authorization does not extend to the first and final vouchers. The

Contractor will continue to submit first vouchers to the DCM office identified

below. Final vouchers will be submitted to the designated contracting officer

with a copy to OCM.

(2) Upon written notification to the Contractor, OCM may rescind the direct

submission authority. Upon receipt of the written notice to rescind the direct

submission authority, the Contractor will immediately begin to submit public

vouchers for the affected contracts to DCM.

(3) Interim vouchers submitted under this program are considered to be

provisionally approved for payment subject to final audit. In such cases, Copy

2, identified in paragraph (d)(3)(iii) below, need not be submitted.

(d) The Contractor shall prepare and distribute cost vouchers as follows:

22
(1) One original Standard Form (SF) 1034, SF 1035, or equivalent Contractor's

attachment.

(2) Copies of SF 1034A, SF 1035A, or equivalent Contractor's attachment as

required below.

(3) The Contractor shall mark SF 1034A copies 1, 2, 3, 4, and such other copies

as may be directed by the Contracting Officer by insertion in the

memorandum block the names and addresses as follows and distribute to the

respective addressees:

(i) Original and three (3) copies:

Accounting Operations Branch

NASA Ames Research Center

MIS 203-18

Moffett Field, CA 94035-1000

Cost vouchers shall be submitted via the cognizant Government audit

agency identified in paragraph (iii) below.

(ii) Copy 1 -- NASA Contracting Officer, STAMPED "INFO COPY"

NASA Ames Research Center

Attn: Acquisitiqn Branch, MIS 241-1

Moffett Field, CA 94035-1000

(iii) Copy 2 -- Auditor

Defense Contract Audit Agency

(iv) Copy 3 -- Contractor

(v) Copy 4,-- Contract Administration Office (if applicable), STAMPED

"INFO COPY"

(vi) Copy 5 -- Project Management Office, STAMPED "INFO COPY"

(vii) Copy 6 -- NASA Equipment Management Branch, MIS 255-2,

STAMPED "INFO COPY"

(For Contractor-Acquired Property andlor Equipment, if applicable -- see

paragraph (4) below)

(4) As authorized by FAR 52.216-7(a), the Contractor shall also include the

following in its vouchers submitted for payment of costs incurred for any

Contractor-Acquired Property or Equipment that has an acquisition cost

exceeding $1,000.00;

1. Date of Purchase

2. Purchase Order Number

3. Item Description

4. Quantity

5. Purchase Price

"Equipment" is defined at NFS Clause 1852.245-70.

23
(e) Public vouchers for payment of fee shall be prepared similarly and be forwarded to:

Accounting Operations Branch

NASA Ames Research Center

MIS 203-18

Moffett Field, CA 94035-1000

This is the designated billing office for fee vouchers for purposes of the Prompt

Payment clause of this contract.

(f) In the event that amounts are withheld from payment in accordance with provisions

of this contract, a separate voucher for the amount will be required before payment

for that amount may be made.

(End of Clause)

G.4 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND PATENT

REPRESENTATIVE

(NFS 1852.227-72) (JUL 1997)

(a) For purpose of administration of the clause of this contract entitled "New

Technology" or "Patent Rights-Retention by the Contractor (Short Form),"

whichever is included, the following named representatives are hereby designated

by the Contracting Officer to administer such clause:

Title Office Code Address

New Technology Representative Code OK, MIS 202A-3 Moffett Field, CA

94035-1000

Patent Representative Code OL, MIS 202A-4 Moffett Field, CA

94035-1000

(b) Reports of reportable items, and disclosure of subject inventions, interim reports,

final reports, utilization reports, and other reports required by the clause, as well as

any correspondence with respect to such matters, should be directed to the New

Technology Representative unless transmitted in response to correspondence or

request from the Patent Representative. This clause shall be included in any

subcontract hereunder requiring a "New Technology" clause or "Patent

Rights-Retention by the Contractor (Short Form)" clause, unless otherwise

authorized or directed by the Contracting Officer. The respective responsibilities and

authorities of the above-named representatives are set forth in 1827.305-370 of the

NASA FAR Supplement.

(End of Clause)

24
G.5 TECHNICAL DIRECTION

(NFS 1852.242-70)(SEP 1993)

(a) Performance of the work under this contract is subject to the written technical

direction of the Contracting Officer Technical Representative (COTR), who shall be

specifically appointed by the Contracting Officer in writing in accordance with NASA

FAR Supplement 1842.270. "Technical direction" means a directive to the

Contractor that approves approaches, solutions, designs, or refinements; fills in

details or otherwise completes the general description of work or documentation

items; shifts emphasis among work areas or tasks; or furnishes similar instruction to

the Contractor. Technical direction includes requiring studies and pursuit of certain

lines of inquiry regarding matters within the general tasks and requirements in

Section C of this contract.

(b) The COTR does not have the authority to, and shall not, issue any instruction

purporting to be technical direction that--

(1) Constitutes an assignment of additional work outside the statement of work;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total estimated

contract cost, the fixed fee (if any), or the time required for contract

performance;

(4) Changes any of the expressed terms, conditions, or specifications of the

contract; or

(5) Interferes with the Contractor's rights to perform the terms and conditions of

the contract.

(c) All technical direction shall be issued in writing by the COTR.

(d) The Contractor shall proceed promptly with the performance of technical direction

duly issued by the COTR in the manner prescribed by this clause and within the

COTR's authority. If, in the Contractor's opinion, any instruction or direction by the

COTR falls within any of the categories defined in paragraph (b) above, the

Contractor shall not proceed but shall notify the Contracting Officer in writing within 5

working days after receiving it and shall request the Contracting Officer to take

action as described in this clause. Upon receiving this notification, the Contracting

Officer shall either issue an appropriate contract ~odification within a reasonable

time or advise the Contractor in writing within 30 days that the instruction or direction

is--

(1) Rescinded in its entirety; or

(2) Within the requirements of the contract and does not constitute a change

under the changes clause of the contract, and that the Contractor should

proceed promptly with its performance.

25
(e) A failure of the Contractor and Contracting Officer to agree that the instruction or

direction is both within the requirements of the contract and does not constitute a

change under the changes clause, or a failure to agree upon the contract action to

be taken with respect to the instruction or direction, shall be subject to the Disputes

clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any

person other than the Contracting Officer or the COTR shall be at the Contractor's

risk.

(End of Clause)

G.G LIST OF INSTALLATION-ACCOUNTABLE PROPERTY AND SERVICES

(NFS 1852.245-77)(OCT 1998)

In accordance with the clause at 1852.245-71, Installation-Accountable Government

Property, the Contractor is authorized use of the types of property and services listed

below, to the extent they are available, in the performance of this contract within the

physical borders of the installation which may include buildings and space owned or

directly leased by NASA in close proximity to the installation, if so designated by the

Contracting Officer.

(a) Office space, work area space, and utilities.

The policy and general usage of Government telephones by Contractors should be

consistent with policies and general usage by NASA ARC civil servants. Any misuse

or abuse by Contractor personnel of.office space, work area space, and/or utilities

including telephones shall be reported to the CO immediately.

(b) General- and special-purpose equipment, including office furniture.

(1) Equipment to be made available is listed in the Statement of Work. The

Government retains accountability for this property under the clause at

1852.245-71, Installation-Accountable Government Property, regardless of its

authorized location.

(2) If the Contractor acquires property, title to which vests in the Government

pursuant to other provisions of this contract, this property also shall become

accountable to the Government upon its entry into Government records as

required by the clause at 1852.245-71, Installation-Accountable Government

Property.

(3) The Contractor shall not bring to the installation for use under this contract

any property owned or leased by the Contractor, or other property that the

26
Contractor is accountable for under any other Government contract, without

the Contracting Officer's prior written approval.

(4) Contractor use of any GFE offsite shall be consistent with policies and

regulations regarding offsite use of equipment set forth for NASA ARC civil

service personnel. Any and all use of GFE offsite by Contractor personnel

requires prior written approval by the COTR and CO.

(c) Supplies from stores stock.

(d) Publications and blank forms stocked by the installation.

(e) Safety and fire protection for Contractor personnel and facilities.

(f) Installation service facilities: Duplicating and copying, library, general use printers.

(g) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses

sustained during on-site duty.

(h) Cafeteria privileges for Contractor employees during normal operating hours.

(i) Building maintenance for facilities occupied by Contractor personnel.

(j) Moving and hauling for office moves; movement of large equipment, and delivery of

supplies. Moving services shall be provided on-site, as approved by the Contracting

Officer.

(k) The user responsibilities of the Contractor are defined in paragraph (a) of the clause

at 1852.245-71, Installation-Accountable Government Property.

(I) Fitness center privileges for Contractor employees during normal operating hours.

(End of Clause)

[END OF SECTION]

27
SECTION H - SPECIAL CONTRACT REQUIREMENTS

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

H.i CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and

effect as if they were given in full text. Upon request, the Contracting Officer will make

their full text available. Also, the full text of a clause may be accessed electronically at

this/these address(es):

http://www .arnet. gov /far/

http://www.hq.nasa.gov/office/procurementlregs/nfstoc.htm

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TITLE

NONE

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

NUMBER DATE

1852.208-81 AUG 1993

1852.223-70 APR 2002

1852.242-72 AUG 1992

1852.244-70 APR 1985

1852.204-74 MAY 2002

(End of Clause)

TITLE

RESTRICTIONS ON PRINTING AND DUPLICATING

SAFETY AND HEALTH

OBSERVANCE OF LEGAL HOLIDAYS (ALTERNATE

I) (SEP 1989) (ALTERNATE II)(SEP 1989)

GEOGRAPHIC PARTICIPATION IN THE

AEROSPACE PROGRAM

CENTRAL CONTRACTOR REGISTRATION

H.2 SECURITY REGISTRATION AND IDENTIFICATION BADGES--ON-SITE

CONTRACTORS, EXCLUDING CONSTRUCTION

(ARC 52.204-91)(FEB 1997)

(a) All persons engaged in work at Ames Research Center are required to be registered

and badged by Protective Services, and to follow all security regulations and

requirements.

28
(b) The Contractor is responsible for assuring that each employee or company

representative wears his/her issued identification badge at all times while they are

within the boundaries of Moffett Field. Badges shall be worn above the waist in such

a manner as to be clearly visible.

(c) (1) The Contractor shall ensure that all employees who are terminated or who

are no longer connected with the work being performed under this task order

are processed out through Protective Services. Badges, keys, and other

Government property must be accounted for and returned. If a computer

account has been established, the account must be deactivated.

\

(2) The Government shall notify the Contractor if any terminated employee has

not been processed out through Protective Services. The Contractor then

has 30 days in which to process the terminated employee without penalty.

After 30 days, a Bill of Collection will be issued by the Government in the

amount of $500 for each terminated employee that has not been properly

processed out.

(d) U.S. Citizens and Permanent Resident Aliens. On the first day of work, the

employee will check in at the NASA Visitor Badging Office, Building 26. A temporary

badge will be issued and the employee will be directed to the work site. As soon as

practical, the employee must bring the completed "Non-Government Employee

Security Badging Packet," NASA Form 531 and AOM Form 500, to the Employee

Badging Office, Building 15. Employees will need to submit a completed packet for

each badge issued, including renewals. Fingerprints will be taken if necessary and a

permanent badge will be issued. All terminating employees must check out through

the Employee Badging Office.

(e) Foreign Nationals (Passports, Visas, Non-Immigrant Aliens). A National Agency

Check (NAC) is a prerequisite for a foreign national, making it necessary that all

paperwork be submitted to JP:15-1:4-4651/Foreign National Processing at least 60

days in advance of the anticipated entry date (NAC processing can take as long as

180 days to process). JP/Foreign National Processing will provide guidance as to

what paperwork and type of visa are required.

(f) Reserve Gate Procedure. In the event of a labor dispute the Government may

restrict entrance and exit of the Contractor's employees and the Contractor's

suppliers to a specified gate at Ames Research Center, pursuant to Chapter 4 of

NASA Handbook 5200.1A, "Industrial Labor Relations Manual." The Contractor

agrees to have all employees rebadged and to direct them and their suppliers to

utilize only the designated gate.

(End of Clause)

29
H.3 LIMITATION OF FUTURE CONTRACTING

(NFS 1852.209-71)(DEC 1988)

(a) The Contracting Officer has determined that this acquisition may give rise to a

potential organizational conflict of interest. Accordingly, the attention of prospective

Offerors is invited to FAR Subpart 9.5--0rganizational Conflicts of Interest.

(b) The nature of this conflict is the Contractor may be required to participate in part or

fully in the requirements identification and specification, proposal evaluation support,

statement of work development, benchmarking, and other activities associated with

Government procurement (Le., Request for Proposals, Cooperative Agreement

Notices, NASA Research Announcements).

(c) The restrictions upon future contracting are as follows:

(1) If the Contractor, under the terms of this contract, or through the performance

of tasks pursuant to this contract, is required to develop specifications or

statements of work that are to be incorporated into a solicitation, the

Contractor shall be ineligible to perform the work described in that solicitation

as a prime or first-tier subcontractor under an ensuing NASA contract. This

restriction shall remain in effect for a reasonable time, as agreed to by the

Contracting Officer and the Contractor; sufficient to avoid unfair competitive

advantage or potential bias. NASA shall not unilaterally require the

Contractor to prepare such specifications or statel11ents of work under this

contract.

(2) To the extent that the work under this contract requires access to proprietary,

business confidential, or financial data of other companies, and as long as

these data remain proprietary or confidential, the Contractor shall protect

these data from unauthorized use and disclosure and agrees not to use them

to compete with those other companies.

(End of Clause)

H.4 MAXIMUM TASK ORDER VALUE

(a) During the performance of this task order, target cost and fee for each subtask will

be incorporated into the Schedule by an initial modification to derive the task order

CUN values on an additive/cumulative basis. These values will reflect the

targets/actuals for all authorized work under the task order for each respective

performance period. Upon completion of each subtask and after the final cost and

30
fee are determined, an adjustment modification will be issued to make final

adjustment to the values specified in the initial modification.

(b) Section B.2 specifies the maximum cost and fee for each performance period.

These maximum cost and fee values establish the upper limits of the task order's

acquisition authority for the respective performance period and will be presented in

the schedule upon award of task order. Item (4) of each performance period in

Section B.2 establishes the maximum values which may be reached under items (1),

(2), and (3).

(c) The maximum cost and fee for each performance period will be carried forward and

added to the maximum cost and fee of the next performance period. Thus, the

maximum cost and fee for the final performance period will denote the total value of

the task order for all previous performance periods.

(d) The contractor shall not exceed any of the amounts specified in Section B of the task

order unless authorized by task order modification. (During the performance of this

task order, cost and fee for each subtask will be incorporated into the schedule by

modification.) Said cost and fee will be entered as either "Target Cost" or "Incentive

Fee" in Section B.2, "Estimated Cost and Incentive Fee."

(End of Clause)

H.5 INCENTIVE FEE APPROACH

(a) Background

(1) The A-CITS is a cost reimbursement, incentive fee, contract task order with

both overall task order and subtask specific incentive fees. The overall

Incentive Fee for this task order is earned as a summed amount consisting of

an earned Management Incentive Fee and an earned Subtask Incentive Fee.

All earned incentives fees are computed as a percentage of available

incentive fees. Available incentive fees are divided into pools.

The earned Management and Subtask Fees are to be determined at the end

of each performance period as set forth in Sections F.3(a)(2), F.3(b), F.3(c),

F.3(d), and F.3(e).

(2) The Management Incentive Fee provides incentives for effective task order

management. For the purposes of this plan, effective task order management

is divided into two subcategories:

(i) Small Business.

31
(ii) Other Management.

Incentive fees associated with the Other Management subcategory are

based on the following

(A) Cost control, as measured by the contractor's ability to control

the growth of the indirect rates and to limit the number of

subtasks with cost overruns;

(B) Issue resolution;

(C) Responsiveness to new or modified subtask requirements;

(D) Compliance with regulations and policies; and

(E) Timeliness of contractor reporting

(3) The overall Subtask Incentive Fee at the task order level is the sum of the

individual subtask incentive fees.

The subtask incentive fees are based on incentives to control the elements of

cost, performance, and/or schedule on an individual subtask basis. They are

intended to be used by thesubtask requester to encourage effective and

efficient subtask management.

(b) Incentive Fee.

The negotiated Maximum and Target Incentive Fee amounts for each performance

period of this Task Order are identified in Section B.2. For purposes of calculating

the available and earned incentive fee for each individual subtask order, the derived

maximum incentive fee rate of TBD% is used in the various formulae, as stipulated

in the incentive fee structure in (c).

(c) Incentive Fee Structure.

The overall Incentive Fee pool for a given period of performance (IFpooL)-is the total

actual cost of the task order over the period of performance (TO_Costspp) multiplied

by the negotiated TBD incentive fee rate (IF_Rate) as defined in (b).

The overall Incentive Fee pool is divided into three smaller pools: Small Business,

Other Management, and Subtask Fee incentive fee pools.

IFpoOL = SB1FPooI+ OMIFPool+ SubtasklFPool

32
where the Small Business and Other Management incentive fee pools sum to form

the Management Fee incentive fee pool:

MIFPool = SBIFPool + OMIFPool

The actual percentage splits of the three incentive fee pools are shown in the table

below.

Incentive Fee Pool

Small Business

Other Management

Subtask

Term

SBIFPool

OMFPool

SubtasklFPOol

Percentage of IFpooL

10%

10%

80%

The Government reserves the right to change the percentages in the incentive fee

table above and in the corresponding text below. Any such change will be preceded

by a 30 day advanced notice to the Contractor. The Contractor will be given an

opportunity to respond to any su.ch proposed change. If the Contractor wishes to

disagree with the proposed change, the disagreement shall be presented in writing

to the Contracting Officer within seven (7) workdays of being notified. The merits of

the Contractor's position shall be considered by the Contracting Officer. There is no

appeal of the actions of the Contracting Officer related to this issue. This process is

not a "dispute" subject to the Disputes Clause, FAR 52.333-1.

The metrics necessary to compute the incentive fees will be defined and captured by

an automated tool, the same tool that will generate the Subtask Order. If the

automated tool or features associated with specific metrics are not operational, then

the contractor shall provide this data in their Monthly Task Order Summary (see

Section F.6).

(1) Management Incentive Fee.

The Management Fee incentive fee pool is evenly divided between the Small

Business incentive fee pool and the Other Management incentive fee pool.

The actual amount earned by the Contractor will be based on the Contractor's

ability to meet small business metrics and other management issues including

cost control, issue resolution, responsiveness to new requirements,

compliance with policy and regulations, and timeliness of reporting.

(i) Small Business Incentive Fee.

The actual Small Business incentive fee earned will be a percent of the

Small Business incentive fee pool and will be based on the

Contractor's ability to me~t small business targets.

(A) Small Business Categories. The Small Business categories for

this task order are given below.

33
Small Business (SB), which includes all the following categories

and other small business concerns as defined in FAR 19.001:

Small Disadvantaged Business (SDB)

Women Owned Business (WOB)

Historically Underutilized Business Zone (HUBZone)

Historically Black Colleges & Universities,

Other Minority Educational Institutions (HBCU,OMEI)

Service Disabled Veterans,

Veteran Owned Small Business (SDV, VOSB)

(B) Small Business Targets. The targets for the small business

categories for this task order are defined as follows:

SB Categorv

SB

SDB

WOB

HUBZone

HBCU,OMEI

SDV,VOSB

SB Target

30.0%

17.0%

5.0%

2.5%

0.5%

1.0%

Note that the difference between the small business target

(30%) and the sum of the other five small business

categories (17 + 5 + 2.5 + 0.5 + 1) equals 4%. This 4% can

consist of small businesses that mayor may not be a part of

the five .small business categories (SDB, WOB, HUBZone,

HBCU/OMEI, and SDVNOSB) and represents additional

headroom and flexibility with which the Prime Contractor can

manage their portfolio of small businesses, if it so chooses.

(C) Determination of Small Business Fee. The Small Business Fee

earned will be primarily based on the ability of the Offeror to

meet the small business targets. The Small Business incentive

fee pool (SBIFPool)for a given period of performance is set at

10% of the overall Incentive Fee p~ol as defined in H.5(c).

The SBIFPoolwill be divided evenly among the six small business

categories and represents the maximum amount the Offeror can

earn for each small business category. The actual Small

Business Fee earned (SBFeeEARN)will be a sum of the actual

small business fees earned from the six small business

categories:

34
SBFeeEARN = SBEARN+ SDBEARN+ WOBEARN+ HUBZoneEARN

+ HBCU,OMEIEARN+ SDV,VOSBEARN

The actual percent of task order costs as performed by small

businesses on this task order over the period of performance

are measured for each small business category and compared

to the respective small business target. The small business

fees earned for each of the small business categories are

proportional to the ratio of the actual vs, target percentage,

where each of the six fees are limited to values between $0 and

SBIFPool/6 (inclusive).

SBEARN

SDBEARN

WOBEARN

HUBZoneEARN

HBCU,OMEIEARN

SDV,vOSBEARN

= SBIFPool/6 X SBACTL% /

= SBIFPool/6 x SDBACTL% /

= SBIFPool/6 X WOBACTL% /

= SBIFPool/6 x HUBZoneACTL% /

= SBIFPool/6 x HBCU,OMEIAcTL% /

= SB1FPool/6x SDV,vOSBACTL% /

30%

17%

5%

2.5%

0.5%

1%

where

SBACTL% is the actual percent of task order costs as

performed by small business compared to the total task order

costs

SOBACTL% is the actual percent of task order costs as

performed by SDBs compared to the total task order costs

WOBACTL% is the actual percent of task order costs as

performed by WOBs compared to the total task order costs

HUBZoneACTL% is the actual percent of task order costs as

performed by HUBZones compared to the total task order

costs

HBCU,OMEIACTL% is the actual percent of task order costs as

performed by HBCU,OMEls compared to the total task order

costs

SO V,VOSBACTL% is the actual percent of task order costs as

performed by SDB,VOSBs compared to the total task order

costs

(D) Performance Adjustment for Small Businesses. The

performance of small businesses under this task order can

affect the small business fees earned. If, for a particular small

business category, the performance of the small business or

businesses exceeds or falls short of the performance target,

35
then the small business fee in that category is increased or

reduced proportionally.

Performance in this case is measured as the percent of subtask

fee earned as a % of total available subtask fees for small

business(es) for each small business category. For a subtask

fee to be included in this calculation, the small business(es) in

question must have at least 90% of the work assignments in

that subtask, measured by dollar amount. The following formula

defines how the small business fee can be affected by

performance of the sm,all business or businesses:

SBj3EARN_REV= SBj3EARNx (100% - «80% - sfj3%) /2)

where j3represents any of the six small business categories

80% represents the performance target

sf{3% = 100% X sfj3EARN/ sfj3AvLB

Sf{3EARN is defined as the total subtask fees earned by small

business(es) in the j3category.

Sf{3AVLB is defined as the total subtask fees available to small

business(es) in the j3category.

SB{3EARN_REV is limited to values between 0$ and SBIFPool/ 6

(inclusive).

SB{3EARN is defined in the previous section

SB{3EA~N_REV is defined as the revised small business fee

earned in the j3category.

(ii) Other Management Incentive Fee.

The Other Management incentive fee pool (OMIFPool)is set at 10% of

the overall Incentive Fee pool as defined in H.5(c). The Other

Management Fee earned will be based on the Contractor's ability to

meet the following management issues with the corresponding

percentage breakout of the available Other Management incentive fee

pool also shown:

Other Management (OM) Issues

Cost Control

Issue Resolution

Responsiveness to New Requirements

Compliance with Regulations & Policy

On-Time Reporting

36

Percentage of OMIFPool

60%

15%

10%

10%

5%
The Government reserves the right to change the percentages in the

Other Management Issues table above and in the corresponding text

below. Any such change will be preceded by a 30 day advanced notice to

the Contractor. The Contractor will be given an opportunity to respond to

any such proposed change. If the Contractor wishes to disagree with the

proposed change, the disagreement shall be presented in writing to the

Contracting Officer within seven (7) workdays of being notified. The

merits of the Contractor's position shall be considered by the Contracting

Officer. There is no appeal of the actions of the Contracting Officer

related to this issue. This process is not a "dispute" subject to the

Disputes Clause, FAR 52.333-1.

(A) Cost Control. The available cost control fee is 60% of the Other

Management incentive fee pool. The Contractor's effectiveness

at controlling cost will be determined by two factors. The first

factor is the difference between the actual indirect rate

(lRACTUAd and the target indirect rate (lRTARGET). The second

factor is the difference between the actual number of subtasks

that have cost overruns (ORACTUAL) as a percentage of total

number of subtasks during the period of performance compared

to the target (ORTARGET). Note that controlling indirect costs

represents 80% of the cost control management fee while the

second factor, limiting the number of overrun subtasks,

represents the other 20%. These percentages are shown

preceding the expressions in the square brackets in the

formulas.

Terms (defined over the period of performance):

CCAVLB is the available cost control incentive fee

CCEARN is the cost control incentive fee that is actually earned

fcc is the cost control fee factor, which is the percentage of

available cost control fee that is actually earned

IRateAcTUAL is the actual indirect rate as a % of total contract

costs

IRateTARGET is the target indirect rate and is based on the

Offeror's proposal

ORunACTUAL is the number of subtasks with cost overruns as a

% of the total number of subtasks

ORunTARGET is the target number of subtasks with cost

overruns as a percent of the total and is set at a value of 4.

Formulas

CCAVLB = 60% x OMIFPool

37
fcc = 80% x [80 - (IRateAcTUAL- IRateTARGET)x 40]

+ 20% x [80 - (ORunACTUAL- 4) x 5]

CCEARN= fcc x CCAVLB

where the expressions in the square brackets are limited to

values between 0 and 100, inclusive.

Note then when entering the value for the term IRateAcTUALdo

not enter it as a percent. For example, if IRateAcTUAL= 5%,

enter 5 as the value into the equation, not .05 or 5%.

IRateTARGETwill be similarly entered into the equation, once the

value is known.

(8) Issue Resolution. Issue Resolution is 15% of the Other

Management incentive fee pool. Issue resolution metrics are

based on the Contractor's ability to limit the percentage of

subtasks with long term, significant issues. Issues refer to

formal subtask issues as identified in the reporting process as

specified in Section F.6 and concurred by the COTR.

Terms (defined over the period of performance):

/RAVLB is the available issue resolution incentive fee

/REARN is the issue resolution incentive fee actually earned

ftR is the issue resolution fee factor, which is the percentage

of available issue resolution fee that is actually earned

/SS%ACTUAL is the number of subtasks with an issue or issues

lasting more than 3 months as a percent of the total number of

subtasks. Note that similar to the term IRateAcTUALfrom the

previous section, the value for this variable should be entered

without the percent. For example, in the fiR equation below, if

the value for this term is 3%, enter the number 3 into the

equation so that the difference in the parenthetical expression

equals 1.

/SS%TARGET is the target number of subtasks with persistent

issues as a percent of the total number of subtasks and is set

at 2.

Formulas

IRAvLB= 15% x OMIFPool

fiR = [80% - (ISS%ACTUAL - 2) x 10%]

IREARN= fiR x IRAvLB

38
where the expression in the square brackets is limited to

values between 0% and 100%, inclusive

(C) Responsiveness to New Requirements. Responsiveness to

New Requirements is 10% of the Other Management incentive

fee pool. Responsiveness to new requirements metrics are

based on the Contractor's ability to meet the agreed to start

date for a new subtask.

Terms (defined over the period of performance):

RNRAVLB is the available responsiveness incentive fee

RNREARN is the responsiveness incentive fee actually earned

fRNR is the responsiveness fee factor, which is the percentage

of available responsiveness fee that is actually earned

starCdateREQ is the required start date as defined in the STO

starl_dateAcTUAL is the actual start date as determined by

criteria specified in the STO

days_late is the difference in work days between starLdatREQ

and starl date ACTUAL,for cases where start date ACTUAL

- -

chronologically follows starl_datREQ. For all other cases,

days_late is set to zero.

ADayLAcTuAL is the actual average number of days_late for all

new subtasks

ADayLTARGET is the target average days_late and is set at 5.

Formulas

RNRAvLB = 10% x OMIFPool

fRNR= [80% - (ADayLAcTuAL - 5) x 5%]

RNREARN= fRNRx RNRAvLB

where the expression in the square brackets is limited to values

between 0% and 100%, inclu'sive

(D) Compliance With Regulations & Policy. Compliance is 10% of

the Other Management incentive fee pool. Contract compliance

metrics are based on how well the Contractor follows the terms

and conditions of the task order as well as the Contractor's own

published directives. The contract compliance portion of

Management Fee is designed to provide disincentives for noncompliance with specific contract requirements. In particular,

the contract compliance portion addresses serious incidents of

non-compliance and pattern of non-compliance. A pattern of

non-compliance is demonstrated by the occurrences of three or

39
more official reports of incidents of non-compliance. A serious

incident is characterized by an official report of non-compliance

along with the determination by the CO that harm or potential

harm to safety, health, security, or significant property damage

occurred or could have reasonably occurred as a result of noncompliance and/or misconduct.

The Contracting Officer will notify the Contractor in writing when

any incident of non-compliance or pattern of non-compliance

has been identified. The Contractor will be given an opportunity

to respond to any compliance issue documented by the

Contracting Officer. If the Contractor wishes to disagree with

the compliance incident identified, the disagreement shall be

presented in writing to the Contracting Officer within seven (7)

workdays of being notified. The merits of the Contractor's

position shall be considered by the Contracting Officer. There is

no appeal of the actions of the Contracting Officer related to

these non-compliance issues. This process is not a "dispute"

subject to the Disputes Clause, FAR 52.333-1. A record of all

compliance issues will be maintained for use during the annual

Management Fee determination.

Terms (defined over the period of performance):

CRPAVLB is the available compliance incentive fee

CRPEARN is the compliance incentive fee actually earned

fCRP is the compliance fee factor, which is the percentage of

compliance fee that is actually earned

InfAcTuALis the actual number of infractions

InfrARGETis the target number of infractions and is set at 2

Infs are defined as a pattern of noncompliance or a serious

incident as defined above. Examples of behavior that may

result in an infraction include:

- noncompliance of any contract clause

- reporting discrepancies on 533 forms

- employee misconduct

- time card discrepancy

- misuse of Government resources

Formulas

CRPAVLB= 10% X OMIFPool

fCRP= [80% - (InfAcTuAL- 2) x 20%]

CRPEARN= fCRPx CRPAVLB

40
where the expression in the square brackets is limited to values

between 0% and 100%, inclusive

(E) On-Time Reporting. On-time reporting is 5% of the Other

Management incentive fee pool and is based on the ability of

the Contractor to meet reporting schedules and deadlines at the

task order level as defined in Sections FA and F.6. Required

reports are divided into two types (see Section F.6): type I

reports and type II reports.

Terms (defined over the period of performance):

OTRAVLB is the available on-time reporting incentive fee

OTREARN is the on-time reporting incentive fee actually earned

JOTR is the on-time reporting fee factor, which is the

percentage of available on-time reporting fee that is actually

earned

RepTIL%AcTuALis the actual number of type I reports that are

late as a % of total type I reports. Note that the values for this

term and the three terms that follow should not be entered as

percents. See the Cost Control and Issue Resolution sections

for further explanation.

RepTIL%TARGET is the target number of type I reports that are

late as a % of total type I reports and is set at a value of 1.

RepTIIL%ACTUAL is the actual number of type II reports that are

late as a % of total type II reports

RepTIIL%TARGET is the target number of type II reports that are

late as a % of total type II reports and is set at a value of 4.

Formulas

OTRAvLB = 5% x OM'FPool

JOTR= 80% x [80 - (RepTIL%ACTUAL - 1) x 20]

+ 20% x [80 - (RepTIIL%ACTUAL - 4) x 5]

OTREARN= JOTRx OTRAvLB

where the expressions in the square brackets are limited to

values between 0 and 100, inclusive

(2) Subtask Incentive Fees.

The Subtask Fee incentive fee pool (SubtasklFPool)is set at 80% of the overall

Incentive Fee pool as defined in H.5(c).

41
!h~ ~vailable Subtask Fee is also the sum of the available fees (sfAvLB)for the

individual subtasks. For n subtasks, the available Subtask Fee is defined as

follows:

The actual Subtask Fee earned (SFEARN)is determined on a per subtask

basis. It will depend on the Contractor's ability to meet metrics pertaining to

cost, performance, and/or schedule for each deliverable as specified in the

corresponding subtask order. The earned Subtask Fee is therefore a sum of

all of the individual subtask fees earned. For n subtasks, the SFEARNformula

is therefore:

Earned subtask fees will be computed as a percentage of available subtask

fees. The available and earned subtask fees, acceptance criteria, metrics,

evaluation, and fee determination are discussed in the remainder of this

subsection.

(i) Available Subtask Incentive Fees.

The incentive fee available for a given subtask is 80% of the total cost

of subtask over the period of performance multiplied by the negotiated

incentive fee rate as defined in (b). For a particular subtask, ;, the

available subtask fee formula is:

sfi....AVLB= 80% x subtaski_Costpp x IF_Rate

where subtaskL Costpp is defined as the total cost of subtask ; for the

period of performance.

The available subtask fees are first divided by subtask deliverables

and then further divided by cost, performance, and/or schedule

formulas. The remainder of this subsection describes the available

deliverable fees and the corresponding cost, performance, and

schedule factors.

In each subtask order (STO), deliverables for the subtask are defined.

Deliverables consist of products to be delivered or services to be

provided. Deliverables are measured by cost, performance, and/or

schedule. The available subtask fee is divided by percentage across

all of the deliverables within that subtask. Therefore, the available

subtask fee (sfAvLB)is the sum of the available deliverable fees

42
(dlv_feeAvLB)for that subtask. For a specific subtask i that has m

deliverables, the subtask fee available formula is

The available fee for each deliverable is further divided by cost,

performance, and/or schedule factors.

dlv_feeAvLB = dlv_feeAvLBx (fC_AVLB+ fp_AVLB+ fS_AVLB)

where

fC_AVLB is the cost factor defined in the STO for the given deliverable

and is limited to values between 0% and 100%, inclusive

fp_AVLB is the performance factor defined in the STO for the given

deliverable and is limited to values between 0% and 100%, inclusive

fS_AVLB is the schedule factor defined in the STO for the given

deliv.erable and is limited to values between 0% and 100%, inclusive

Note that the sum of the available cost, performance, and schedule

factors (fC_AVLB,fp_AVLB,and fS_AVLB)must equal 100%

For a given subtask i and a given deliverable j, the formula for the

available deliverable fee is as follows:

Note that whenever available fees are divided, the parts must be nonnegative numbers and, when added together, must equal the whole.

(ii) Earned Subtask Incentive Fees.

The individual subtask fees are earned by the contractor based on

formulas consisting of cost, performance, and/or schedule metrics for

each deliverable for the given subtask. For a given subtask i that

consists of m deliverables, the subtask fee earned is given by the

following equation:

The deliverable fee earned (dlv_feeEARN)by the contractor is a sum of

the earned cost, performance, and schedule factors multiplied by the

available deliverable fee.

dlv_feeEARN = dlv_feeAvLBx (fC_AVLBx fC_EARN+ fp_AVLBx fp_EARN

43
For a given subtask i and deliverable j, the deliverable fee earned is

given by the following equation:

Earned cost (fc), performance (fp), and schedule (fs) factors are

based on corresponding metrics and the following basic formula:

f __EARN = *target% - (*metricactual- *metriCtarget)x weightF.

where

* represents cost (C), performance (P), or schedule (8)

*target% is defined as the % of the * factor the Contractor receives

when the *metricactualequals the *metrictarget.

*metricactual is defined as the actual value of what is being measured

*metriCtarget is defined as the desired or expected value of what is

being measured

weightF. is the weighting factor term, which is the penalty or reward

for falling short of or for exceeding the target metric.

Note that the sign of the weighting factor term is '+' when *metricactual

. greater than *metrictargetis desired and '-' otherwise.

Also note that f._EARN is limited values between 0% and 100%,

inclusive.

Therefore, for each deliverable, the cost, performance, and schedule

factor formulas are:

fC_EARN = C_target% - (C_metricactual- C_metriCtarget)x weightFc

fp _EARN = P_target% - (P_metricactual- P_metriCtarget)x weightFp

44
For the case where there are k multiple cost, performance, and

schedule factor formulas for a single deliverable, the formulas are:

f.1_EARN= *1target% - (*1metricactual- *1metriCtarget)x weightF.1

f.2_EARN= *2target% - (*2metricactual- *2metriCtarget)x weightF.2

f .k_EARN= *ktarget% - (*kmetricactual- *kmetriCtarget)x weightF.k

where f.1_EARN+ f.2_EARN+ ... + f.k_EARN= 100% and each term in

the summation is limited to values between 0% and 100%, inclusive.

(iii) Subtask Incentive Fee Example.

An example is provided in Attachment 13 (see Section J.1 (b)).

(iv)Acceptance Criteria.

Often, one or more of the elements of cost, performance or schedule

may be of critical importance to a particular deliverable in a subtask.

The element or elements may be of such importance that if the

applicable minimum requirements are not met, the deliverable will be

considered a failure. The Government will identify these minimum

requirements as acceptance criteria. Unless all minimum requirements

(acceptance criteria) are met, no fee shall be paid for the applicable

deliverable within that subtask. In general, acceptance criteria are

different from the target metrics. However, in special cases, the two

can be the same.

(v) Metrics.

Cost, performance, and/or schedule metrics shall be developed on a

per deliverable basis within each subtask.

(vi) Evaluation.

Whenever a product has been delivered or a service provided, the

corresponding cost, performance, and/or schedule metrics shall be

captured and entered into a fee calculation tool. Responsibility for

capturing and entering metric information shall be assigned in the

STO. All data entered into the tool will be subject to the verification

45
and approval by the subtask requester or any other governmental

official so designated and authorized by the CO. .

(vii) Fee Determination.

The subtask fee earned will be calculated monthly and determined

within ten (10) workdays after the conclusion of the subtask at hand.

Subtasks will not extend beyond the effective task order period.

(d) Equitable Adjustment.

The Government reserves the right to make an equitable adjustment to the

Management Fee findings of each performance period based on DCAA-determined

final rates if the final rate varies more than one (1) percentage point from the

provisional rate used. ~

(e) Payment.

Cost incurred will be invoiced on a monthly basis pursuant to clause G.2, 1852.216-

87 Submission of Vouchers for Payment.

A task order modification will be issued quarterly to incorporate into the task order

amounts such as fee earned, subtask costs, accumulated costs, accumulated fee,

current task order value, and remove unearned incentive fee from completed

subtasks and the task order. The amounts accrued will be reflected in Section B.2

"Estimated Costs and Incentive Fee" of the schedule. Fee payment will be made to

the Contractor by the Ames Cost, Financial Analysis, and Payments Branch based

on the quarterly modification noted above, fee invoicing will not be required.

Provisional fee will not be allowed.

(f) Subtask Termination.

Once subtask performance has commenced, no fee will be paid in the event of

subtask termination for default. Fee in proportion to the percentage of subtask

completed will be allowed for tasks terminated for convenience. Pursuant to the

Limitation of Funds clause termination costs are subject to the limitation of funds

amounts in the task order. If a subtask is terminated, the maximum amount NASA

will pay including termination costs is the funds obligated for the subtask. Therefore,

contractor cost projections should include allowable portions of current liabilities and

estimates for anticipated future liabilities.

(End of Clause)

46
H.6 EMERGENCY PREPAREDNESS AND RESPONSE

(ARC52.223-90)(MAR 1999)

In the event of an emergency that requires a Level 1, 2, or 3 response, as defined in

Paragraph 106, "Levels of Response," in the Ames Handbook and Emergency

Preparedness Plan (AHB 1600.4), the Contractor shall follow the emergency

procedures (e.g., shut down equipment, conduct damage assessments, etc.) shown in

Paragraph 202, "Responsibilities," of the Handbook. Responsibilities are assigned on

an organizational basis; therefore, Contractors must refer to the section(s) of the

Handbook that correlate with their respective COTR organization(s).

(End of Clause)

H.7 DISASTER ASSISTANCE AND RESCUE TEAM (DART) PARTICIPATION

(ARC52.223-91 )(MAR 1999)

Contractor employees are eligible to participate in the Disaster Assistance and Rescue

Team (DART) if approved in writing by the Contractor and appointed by the

Government. If a Contractor approves of an employee's participation, the Contractor

agrees to modify the employee's position description to include participation in DART,

and to provide additional indemnification (e.g., worker's compensation insurance,

general liability, etc.) as may be necessary to protect its employee and/or the

Government while the employee is participating in the program.

DART Definition

This 90-person team is comprised of civil service, Contractor, and military personnel

that work at Ames Research Center and Moffett Federal Airfield. The team composition

includes scientists, engineers, wind tunnel mechanics, aircraft mechanics, facility

maintenance personnel, computer specialist, industrial hygienist, safety professionals,

heavy equipment operators, administrative personnel, managers, procurement officials,

and data specialists. DART is an umbrella organization that has six functional groups.

The groups are Rescue, Hazardous Materials Response, Damage and Utility Control,

Structural Assessment, Emergency Communications, and Emergency Operations

Center Administrative Support. The Emergency Services Office is responsible for the

Moffett Field Emergency Operations Center as well as the Emergency Communications

Facility. Typically, participation will involve approximately 5% of the employee's (full)

time, except for initial training/orientation, which will involve approximately 10% of the

employee's (full) time. The executive management at Ames Research Center strongly

encourages Contractor participation on DART, which needs all of our support, as it has

proven to be a valuable element of the Center's Emergency Service Program.

47
(End of Clause)

H.8 MANAGEMENT AND PROTECTION OF DATA

(ARC 52.227 -93)(JUL 1988)

(a) In the performance of this task order it is anticipated that the Contractor may have

access to, be furnished, use, or generate the following types of data (recorded

information) :

(1) data submitted to the Government with limited rights or restricted rights

notices;

(2) data of third parties which the Government has agreed to handle under

protective arrangements; and

(3) data generated by or on behalf of the Government which the Government

intends to control the use and dissemination thereof.

(b) In order to provide management appropriate for protecting the interests of the

Government and other owners of such data, the Contractor agrees with respect to

data in category (a)(1) above, and with respect to any data in categories (a)(2) and

(a)(3) when so identified by the Contracting Officer, to:

(1) use and disclose such data only to the extent necessary to perform the work

required under this task order, with particular emphasis on restricting

disclosure of the data to those persons who have a definite need for the data

in order to perform under this task order;

(2) not reproduce the data unless reproduction of the data is specifically

permitted elsewhere in thetask order or by the Contracting Officer;

(3) refrain from disclosing the data to third parties without the written consent of

the Contracting Officer; and

(4) return or deliver the data including all copies thereof to the Contracting Officer

or his designated recipient when requested by the Contracting Officer.

(End'of Clause)

48
H.9 HANDLING OF DATA

(ARC 52.227-96)(JUN 1989)

(a) FAR 52.227-14 Rights in Data - General (JUN 1988) and Transportation Acquisition

Regulation 1252.242-72 Dissemination of Contract Information (OCT 1994) permit

the Government to restrict the Contractor's right to use, release to others, reproduce,

distribute, or publish any data first produced or specifically used by the Contractor in

the performance of the task order provided such restriction is expressly set forth in

the task order. Pursuant to this authority, the following restrictions shall apply to

such data and shall be included, in substance, in all subcontracts:

(b) Data specifically used.

(1) In the performance of this task order, it is anticipated the Contractor may have

access, or be furnished, data (including financial, administrative, cost or

pricing, or management information as well as technical data or computer

software) of third parties which the Government has agreed to handle under

protective arrangements, as well as such Government data for which the

Government intends to control the use and dissemination.

(2) In order to protect the interests of the Government and the owners of such

data, the Contractor agrees, with respect to such third party or Government

data that is either marked with a restrictive legend or specifically identified in

this task order or in writing by the Contracting Officer as being subject to this

clause, to use and disclose such data only to the extent necessary to perform

the work required under this task order, preclude disclosure of such data

outside the Contractor's organization, and return or dispose of such data as

directed by the Contracting Officer when the data is no longer needed for task

order performance.

(3) Notwithstanding (2) above, the Contractor shall not be restricted in the use

and disclosure of any data that becomes generally available without breach of

this clause by this Contractor, is known to or is developed by the Contractor

independently of any disclosure of proprietary, restricted, or confidential data

hereunder, or is rightfully received by the Contractor from a third party without

restriction.

(c) Data first produced.

Data first produced by the Contractor under this task order may include data for

which the Government wants to control the use and dissemination. The Contracting

Officer may require, or this task order may presently specify, that the Contractor

apply restrictive legends to such identified data prior to delivery to the Government,

'or to third parties at the Government's direction, that restrict the use and disclosure

of the data by any third party recipient. However, such restrictive legends shall in no

49
wa~, a~ect t~e Contractor's or the Government's rights to such data as provided in

the Rights In Data--General" clause of this task order.

(End of Clause)

H.10 SEVERANCE PAY

(ARC 52.231-90)(MAY 1993)

In conjunction with FAR 31.205-6(g), the severance pay cost shall not exceed 40 hours

pay for each year of employment per employee up to a maximum of 80 hours per

eligible employee. Severance cost eligibility computation for reimbursement shall also

be limited to only the period of employment on-site at Ames Research Center. In no

event shall the Government reimburse the Contractor for severance cost for employees

who voluntarily accept employment in place with the succeeding Contractor within

ninety (90) days after completion of the current task order.

(End of Clause)

H.11 KEY PERSONNEL AND FACILITIES

(NFS 1852.235-71)(MAR 1989)

(a) The personnel and/or facilities listed below (or specified in the contract Schedule)

are considered essential to the work being performed ul)der this contract. Before

removing, replacing, or diverting any of the listed or specified personnel or facilities,

the Contractor shall (1) notify the Contracting Officer reasonably in advance and (2)

submit justification (including proposed substitutions) in sufficient detail to permit

evaluation of the impact on this contract. .

(b) The Contractor shall make no diversion without the Contracting Officer's written

consent; provided, that the Contracting Officer may ratify in writing the proposed

change, and that ratification shall constitute the Contracting Officer's consent

required by this clause.

(c) The list of personnel and/or facilities (shown below or as specified in the contract

Schedule) may, with the consent of the contracting parties, be amended from time to

time during the course of the contract to add or delete personnel and/or facilities.

Key Contractor Personnel. & Facilities

Name of Key Personnel Job Title / Position

1. TBD

50
Name of Key Facility

1. TBD

(End Of Clause)

Physical Location

H.12 GOVERNMENT PROPERTY ACCOUNTABILITY

(ARC 52.245-96)(FEB 1992)

Section G Clause 1852.245-73, "Financial Reporting of Government-Owned I

Contractor-Held Property," is applicable and limited to the off-site property of the

contract.

(End of Clause)

H.13 GOVERNMENT PROPERTY REPLACEMENT

Pursuant to FAR 45.302-1 and in accordance with NASA initiatives to reduce

acquisition, maintenance, inventory, and surveillance costs associated with InstallationAccountable Government Property (IAGP), the Government will provide IAGP (see

Appendix A: Statement of Work) only in limited circumstances under this task order.

IAGP will be provided only when it is in the Government's best interest and only if

available. This determination will be made on a task by task basis. It is expected that

the Contractor will furnish all equipment necessary to perform the task order on most

tasks.

Should IAGP become unusable during the performance of this task order, the

Contractor shall verify the non-availability of replacement IAGP by processing DD Form

1419 through the Industrial Property Office for approval by the Contracting Officer (CO).

Upon approval of the DD Form 1419 by the CO, the Contractor shall acquire the

necessary equipment as either Contractor property or "Task Unique" property, as

described below.

The Contractor shall retain title to all equipment acquired against this task order (other

than "Task Unique") and shall expense the equipment in accordance with the

Contractor's approved accounting system. In special circumstances, and if designated

"Task Unique," the Government shall retain title to IAGP and, in this case, the IAGP will

be charged direct to the task for which it was acquired as an Other Direct Cost. The

Government reserves the right, at any time, to identify as "Task Unique" equipment

originally acquired by the Contractor as other than Task Unique.

(End of Clause)

51
H.14 INDIRECT RATE INFORMATION

In accordance with Information Technology Procurement (ITOP) II contract Section H,

Paragraph H.30, Limitation of Indirect Costs, the contractor is limited with respect to

indirect rates including direct labor overhead and general and administrative expenses.

The contractor shall not exceed those ceilings, which will be specified in the table below

at the time of award.

CUN

Direct Labor

Overhead

General and

Administrative

Expense Fringe (if applicable)

NOTE: In the columns with no headings, the prime contractor shall include any

additional indirect rates listed in the ITOP II contract, Section H, Paragraph H.30,

Limitation of Indirect Costs. Insert additional columns if necessary.

(End of Clause)

[END OF SECTION]

52
PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

The clauses of the Information Technology Omnibus Procurement II contract apply with

the following additions:

1.1 CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and

effect as if they were given in full text. Upon request, the Contracting Officer will make

their full text available. Also, the full text of a clause may be accessed electronically at

this/these address(es):

http://www.arnet.gov/far/

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NUMBER DATE TITLE

52.202-1 OCT 1995 Definitions

52.203-3 APR 1984 Gratuities

52.203-5 APR 1984 Covenant Against Contingent Fees

52.203-6 OCT 1995 Restrictions on Subcontractor Sales to the

Government

52.203-7 JUL 1995 Anti-Kickback Procedures

52.203-10 SEP 1990 Price or Fee Adjustment for Illegal or Improper Activity

52.203-12 JAN 1990 Limitation on Payments to Influence Certain Federal

Transactions

52.204-2 APR 1984 Security Requirements

52.204-4 MAY 1995 Printing/Copying Doubled-Sided on Recycled Paper

52.209-6 JUL 1995 Protecting the Government's Interest When

Subcontracting With Contractors Debarred,

Suspended, or Proposed for Debarment

52.111-15 SEP 1990 DEFENSE PRIORITY AND ALLOCATION

REQUIREMENT

52.215-2 OCT 1995 Audit And Records--Negotiation

52.215-13

52.215-33 JAN 1986 Order of Precedence

52.215-40 FEB 1995 Notification of Ownership Changes

52.215-43 OCT 1995 Audit--Commercial Items

52.216-10 MAR 1997 INCENTIVE FEE (insert TBD in paragraph (e))

53
52.216-7 JUL 1991. Allowable Cost and Payment

52.215-11 OCT 1997 PRICE REDUCTION FOR DEFECTIVE COST OR

PRICING DATA - MODIFICATIONS

52.217-8 NOV 1999. OPTION TO EXTEND SERVICES (Insert u10 days")

52-217-9 NOV 1999 OPTION TO EXTEND THE TERM OF THE

CONTRACT (In paragraph (a), insert u30 days" and

u30 days"; and in paragraph (c), insert u5 years")

52.219-8 OCT 1999 UTILIZATION OF SMALL BUSINESS CONCERNS

52.219-9 OCT 1999 SMALL BUSINESS SUBCONTRACTING PLAN

(ALTERNATE II)(JAN 1999)

52.215-2 JUN 1999 AUDIT AND RECORDS - NEGOTIATION

52.222-1 APR 1999 NOTICE TO THE GOVERNMENT OF LABOR

DISPUTES

52.222-2 JUL 1990 PAYMENT OF OVERTIME PREMIUMS (Insert

U$TBD" in paragraph (a»

52.222-3 APR 1984 Convict Labor

52.222-21 FEB 1999 PROHIBITION OF SEGREGATED FACILITIES

52.222-26 APR 1984 Equal Opportunity

52.222-28 APR 1984 Equal Opportunity Preaward Clearance of

Subcontracts

52.222-35 APR 1984 Affirmative Action for Special Disabled and Vietnam

Era Veterans

52.222-36 APR 1984 Affirmative Action for Handicapped Workers

52.222-37 JAN 1988 Employment Reports on Special Disabled Veterans

and Veterans of the Vietnam Era

52.223-2 APR 1984 Clean Air and Water

52.223-6 JUL 1990 Drug-Free Workplace

52.223-12 MAY 1995 REFRIGERATION EQUIPMENT AND AIR

CONDITIONERS

52.223-14 OCT 1995 Toxic Chemical Releasing Reporting

52.225-11 MAY 1992 Restrictions on Certain Foreign Purchases

52.227-1 JUL 1995 AUTHORIZATION AND CONSENT (ALTERNATE I)

(APR 1984)

52.227-2 APR 1984 Notice and Assistance Regarding Patent and

Copyright Infringement

52.227-3 APR 1984 PATENT INDEMNITY (Insert "NONE" in paragraph

(c»

52.227-11 JUN 1997 PATENT RIGHTS - RETENTION BY THE

CONTRACTOR (SHORT FORM) (AS MODIFIED BY

NFS 1852.227-11, PATENT RIGHTS - RETENTION

BY THE CONTRACTOR (SHORT FORM»

52.227-14 JUN 1987 RIGHTS IN DATA - GENERAL

(ALTERNATE I) (JUN 1987)

54
52.227-16

52.227-17

52.227-23

52.228-7

52.230-2

52.230-3

52.230-4

52.230-5

52.230-6

52.232-8

52.232-17

52.232-20

52.232-22

52.232-23

52.232-25

52.232-33

52.232-34

52.233-1

52.233-3

52.237-2

52.237-3

52.242-1

52.242-13

52.243-2

52.244-2

52.244-5

52.245-1

JUN 1987

JUN 1987

JUN 1987

APR 1984

AUG 1992

NOV 1993

AUG 1992

FEB 1995

NOV 1999

APR 1989

JAN 1991

APR 1984

APR 1984

JAN 1986

. MAR 1994

MAY 1999

MAY 1999

OCT 1995

OCT 1995

APR 1984

JAN 1991

APR 1984

JUL 1995

AUG 1987

AUG 1998

APR 1984

APR 1984

(ALTERNATE II)(JUN 1987)

(AS MODIFIED BY NFS1852.227-14, RIGHTS IN

DATA - GENERAL)

Additional Data Requirements

RIGHTS IN DATA-SPECIAL WORKS (AS

MODIFIED BY NFS 1852.227-17)

RIGHTS TO PROPOSAL DATA (TECHNICAL) (Insert

."... on pages , ... proposal dated upon

which ... ")

Insurance--Liability to Third Persons

Cost Accounting Standards

Disclosure and Consistency of Cost Accounting

Practices

Consistency in Cost Accounting Practices

Administration of Cost Accounting Standards

ADMINISTRATION OF COST ACCOUNTING

STANDARDS

Discounts for Prompt Payment

Interest

Limitation of Cost

Limitation of Funds

Assignment of Claims

Prompt Payment

Payment by Electronic Funds Transfer-Central

Contractor Registration

PAYMENT BY ELECTRONIC FUNDS TRANSFEROTHER THAN CENTRAL CONTRACTOR

REGISTRATION (Insert "no later than 15 days prior to

submission of the first request for payment" in

paragraph (b)(1»

Disputes

Protest After Award, Alternate I (JUN 1985)

Protection of Government Buildings, Equipment, and

Vegetation

Continuity of Services

Notice of Intent To Disallow Costs

Bankruptcy

Changes--Cost-Reimbursement, Alternate I (APR

1984)

SUBCONTRACTS (ALTERNATE I)(AUG 1998)

(Insert "TBD" in paragraphs (e) and (k»

Competition in Subcontracting

Property Records

55
52.245-5

52.245-19

52.247-1

52.247-67

52.249-6

52.249-14

52.251-1

52.251-2

JAN 1986

APR 1984

APR 1984

FEB 1995

MAY 1986

APR 1984

APR 1984

JAN 1991

Government Property (Cost-Reimbursement, TimeAnd-Material, or Labor-Hour Contracts)

GOVERNMENT PROPERTY FURNISHED "AS IS"

COMMERCIAL BILL OF LADING NOTATIONS

Submission of Commercial Transportation Bills to the

General Services Administration for Audit

Termination (Cost-Reimbursement)

Excusable Delays

Government Supply Sources

Interagency Fleet Management System (IFMS)

Vehicles and Related Services

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

NUMBER DATE

1852.203-70 JUN 2001

1852.208-81 AUG 1993

1852.215-84 OCT 1996

1852.216-89 JUL 1997

1852.219-74 SEP 1990

.

1852.219-75 MAY 1999

1852.219-76 JUL 1997

. 1852.219-79 MAR 1999

1852.223-74 MAR 1996

1852.223-75 JUL 2000

1852.225-70 FEB 2000

1852.227-14 JUN 1987

1852.227-19 JUN 1987

1852.227-70 JUL 1995

1852.227 -86 DEC 1987

1852.228-75 OCT 1998

1852.235-70 JUN 1998

1852.237-70 DEC 1988

1852.24~-78 APR 2001

1852.243-71 MAR 1997

1852.245-70 JUL 1997

1852.245-73 SEP 1996

(End of Clause)

TITLE

Display of Inspector General Hotline Posters

Restrictions on Printing and Duplicating

OMBUDSMAN (Insert "Tom Moyles, at

(650) 604-5073")

ASSIGNMENT AND RELEASE FORMS

USE OF RURAL AREA SMALL BUSINESSES

SMALL BUSINESS SUBCONTRACT REPORTING

NASA 8 PERCENT GOAL

MENTOR REQUIREMENTS AND EVALUATION

DRUG- AND ALCOHOL-FREE WORKFORCE

Major Breach of Safety or Security

Export Licenses

Rights In Data-General

Commercial Computer Software--Restricted Rights

New Technology

Commercial Computer Software--Licensing

MINIMUM INSURACE COVERAGE

CENTER FOR AEROSPACE INFORMATION

EMERGENCY EVACUATION PROCEDURES

Emergency Medical services and Evacuation 0

SHARED SAVINGS

Contractor Requests for Government-Owned

Equipment

Financial Reporting of NASA Property in the Custody

of Contractors

56
,

1.2 APPROVAL OF CONTRACT

(52.204-1 )(DEC 1989)

This contract is subject to the written approval of the Procurement Officer at Ames

Research Center and shall not be binding until so approved.

(End of Clause)

1.3 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(FAR 52.222-42)(MAY 1989)(MODIFIED ARC FEB 1997)

(a) In compliance with the Service Contract Act of 1965, as amended, and the

regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the

classes of service employees expected to be employed under the contract and

states the wages and fringe benefits payable to each if they were employed by the

contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY;

IT IS NOT A WAGE DETERMINATION

EMPLOYEE CLASS

Senior Research Scientist

Research Scientist/Engineer

Junior Research Scientist/Engineer

Student Scientist/Engineer

Senior Systems Analyst

Systems Analyst

Hardware/Software Specialist

Communications Network Specialist

Data Base Analyst

Systems Administrator

Senior Computer Operator

Computer Operator II

Computer Operator I

Technical Writer/Editor

Administrative Manager/Program Manager

Administrative Manager/Project Manager

Administrative Specialist

Training Specialist

57

MONETARY

WAGE

40.51

29.14

20.45

11.15

24.51

16.90

20.45

20.45

20.45

20.45

16.90

11.15

9.97

20.45

29.14

24.51

16.90

16.90

FRINGE

BENEFITS

10.53

7.58

5.32

2.90

6.37

4.39

5.32

5.32

5.32

5.32

4.39

2.90

2.59

5.32

7.58

6.37

4.39

4.39
(b) Costs to the Government for employee fringe benefits for the class of service

employees described above are estimated at an average of 26% of salary for all

permanent employees as follows.

Fringe Benefits Percent of Salarv

Federal Employees Retirement System (FERS)* 11.5

Thrift Saving Plan (TSP) • 3.4

Social Security (FICA) 6.2

Medicare 1.5

Employee Life Insurance (FEGLI) 0.1

Employee Health Insurance (FEHB) 3.3

Combined Fringe Benefits 26.0

*Cost to the government for Civil Service Retirement System (CSRS) retirement

employees is 7%. There are no TSP or FICA costs included in CSRS benefits. Total

cost for CSRS employees is 14.1%.

The paid holidays provided by law to Federal employees are:

1. New Year's Day 6. Labor Day

2. Martin Luther King Day 7. Columbus Day

3. President's Day 8. Veterans Day

4. Memorial Day 9. Thanksgiving Day

5. Independence Day 10. Christmas Day

(c) The amount of vacation or paid leave provided by law that would be given to Federal

Employees is as follows:

(1) Two hours of annual leave each week for an employee with less than

three years of service.

(2) Three hours of annual leave each week for an employee with three, but less

than fifteen years of service.

(3) Four hours of annual leave each week for an employee with fifteen or more

years of service.

(End of Clause)

1.4 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES

(ARC JUL 2000)(As Modified DEC 2000)

(a) The Contractor shall comply with the security requirements outlined in NASA Policy

Directive (NPD) 2810.1, Security of Information Technology, and NASA Procedures

and Guidelines (NPG) 2810.1, Security of Information Technology. These policies

58
apply to all IT systems and networks under NASA's purview operated by or on behalf

of the Federal Government, regardless of location.

(b) (1) The Contractor shall ensure compliance by its employees with Federal

directives and guidelines that deal with IT Security including, but not limited

to, OMB Circular A-130, Management of Federal Information Resources,

OMB Circular A-130 Appendix III, Security of Federal Automated Information

Resources, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.), and

all applicable Federal Information Processing Standards (FIPS).

(2) All Federally owned information is considered sensitive to some degree and

must be appropriately protected by the Contractor as specified in applicable

IT Security Plans. Types of sensitive information that may be found on NASA

systems that the Contractor may have access to include, but are not limited to

(i) Privacy Act information (5 U.S.C. 552a et seq.);

(ii) Export Controlled Data, (e.g. Resources protected by the International

Traffic in Arms Regulations (22 CFR Parts 120-130».

(3) The Contractor shall ensure that all systems connected to a NASA network or

operated by the Contractor for NASA conform with NASA and Center security

policies and procedures.

.'

(c) (1) The Contractor's screening of Contractor personnel will be conducted in

accordance with NPG 2810.1, Section 4.5 for personnel requiring unescorted

or unsupervised physical or electronic access to NASA systems, programs,

and data.

(2) The Contractor shall ensure that all such employees have at least a National

Agency Check investigation. The Contractor shall submit a personnel

security questionnaire (NASA Form 531), Name Check Request for National

Agency Check (NAC) investigation, and Standard Form 85P, Questionnaire

for Public Trust Positions (for specified sensitive positions), and a Fingerprint

Card (FD-258 with NASA overprint in Origin Block) to the Center Chief of

Security for each Contractor employee requiring screening. The required

forms may be obtained from the Center Chief of Security. In the event that the

NAC is not satisfactory, access shall not be granted. At the option of the

Government, background screenings may not be required for employees with

recent or current Federal Government investigative clearances.

(3) The Contractor shall have an employee checkout process that ensures --

(i) Return of badges, keys, electronic access devices and NASA

equipment;

(ii) Notification to NASA of planned employee terminations at least three

days in advance of the employee's departure. In the case of

termination for cause, NASA shall be notified immediately. All NASA

accounts and/or network access granted terminated employees shall

be disabled immediately upon the employee's separation from the

Contractor; and

59
(iii) That the terminated employee has no continuing access to systems

under the operation of the Contractor for NASA. Any access must be

disabled the day the employee separates from the Contractor.

(4) Granting a non-permanent resident alien (foreign national) access to NASA IT

resources requires special authorization. The Contractor shall obtain

authorization from the Center Chief of Security prior to granting a nonpermanent resident alien access to NASA IT systems and networks.

(d) (1) The Contractor shall ensure that its employees with access to NASA

information resources receive annual IT security awareness and training in

NASA IT Security policies, procedures, computer ethics, and best practices.

(2) The Contractor shall employ an effective method for communicating to all its

employees and assessing that they understand any Information Technology

Security policies and guidance provided by the Center Information

Technology Security Manager (CITSM) and/or Center CIO Representative as

part of the new employee briefing process. The Contractor shall ensure that

all employees represent that they have read and understand any new

Information Technology Security policy and guidance provided by the CITSM

and Center CIO Representative over the duration of the contract.

(3) The Contractor shall ensure that its employees performing duties as system

and network administrators in addition to performing routine maintenance

possess specific IT security skills. These skills include the following:

(i) Utilizing software security tools.

(ii) Analyzing logging and audit data.

(iii) Responding and reporting to computer or network incidents as per

NPG 2810.1.

(iv) Preserving electronic evidence as per NPG 2810.1.

(v) Recovering to a safe state of operation.

(4) The Contractor shall provide training to employees to whom they plan to

assign system administrator roles. That training shall provide the employees

with a full level of proficiency to meet all NASA system administrators'

functional requirements. The Contractor shall have methods or processes to

document that employees have mastered the training material, or have the

required knowledge and skills. This applies to all system administrator

requirements.

(e) The Contractor shall promptly report to the Center IT Security Manager (and other

personnel as may be defined in the Task Plan) any suspected computer or network

security incidents occurring on any system operated by the Contractor for NASA or

connected to a NASA network. If it is validated that there is an incident; under the

direction of the Center ITS Manager, the Contractor shall provide access to the

affected system(s) and system records to NASA and any NASA designated third

party so that a detailed investigation can be conducted. Access to Contractor owned

systems storing company proprietary data will be provided to NASA in accordance

with the terms and conditions of the contract.

60
(f) The Contractor shall develop 'procedures and implementation plans that ensure that

IT resources leaving the control of an assigned Task (such as being reassigned,

repaired, replaced, or excessed) have all NASA data and sensitive application

software permanently removed by a NASA- approved technique. NASA-owned

applications acquired via a "site license" or "server license" shall be removed prior to

the resources leaving NASA's use. Damaged IT storage media for which data

recovery is not possible shall be degaussed or destroyed. If the assigned work is to

be assumed by another duly authorized person, at the Government's option, in

accordance with APG 2410.1 the IT resources may remain intact for assignment and.

use of the new user.

(g) The Contractor shall provide NASA access to their systems and personnel to the

extent required to carry out a program of IT inspection, investigation and audit to

safeguard against threats and hazards to the integrity, availability and confidentiality

of NASA data, and to preserve evidence of computer crime involving NASA data

and/or systems.

(h) (1) The Contractor shall document all vulnerability testing and risk assessments

conducted in accordance with NPG 2810.1 and any other IT security

requirements specified in the contract, directed by the Contracting Officer, or

specified in the FIP Task Order.

(2) The results of these tests shall be provided to the Center IT Security

Manager. Any Contractor system(s) connected to a NASA network or

operated by the Contractor for NASA may be subject to vulnerability

assessment or penetration testing as part of the Center's IT security

compliance assessment and the Contractor shall be required to assist in the

completion of these activities.

(3) A decision to accept any residual risk shall be the responsibility of NASA. The

Contractor shall notify the NASA FIP Task Requester (or other personnel as

may be identified in the Task Plan) within 5 working days if new or

unanticipated threats or hazards are discovered by the Contractor, made

known to the Contractor, or if existing safeguards fail to function effectively.

The Contractor shall identify and document appropriate risk reduction

recommendations to the FIP Task Requester (or other personnel as may be

identified in the Task Plan) and document the risk or modifications in the IT

Security Plan

(i) The Contractor shall develop a procedure to accomplish the recording and tracking

of IT System Security Plans, including updates, and IT system penetration and

vulnerability tests for all NASA systems under its control or for systems outsourced

to them to be managed on behalf of NASA. The Contractor must report the results

of these actions directly to the Center IT Security Manager, and the appropriate Task

Requester.

61
m When directed by the Contracting Officer, the Contractor shall submit for NASA

approval a post-award security implementation plan outlining how the Contractor

intends to meet the requirements of NPG 2810.1. The plan shall subsequently be

incorporated into the contract .as a compliance document after receiving Government

approval. The plan shall demonstrate thorough understanding ofNPG 2810.1 and

shall include as a minimum, the security measures and program safeguards to

ensure that IT resources acquired and used by Contractor and subcontractor

personnel --

(1) Are protected from unauthorized access, alteration, disclosure, or misuse of

information processed, stored, or transmitted;

(2) Can maintain the continuity of automated information support for NASA

missions, programs, and functions;

(3) Incorporate management, general, and application controls sufficient to

provide cost-effective assurance of the systems' integrity and accuracy;

(4) Have appropriate technical, personnel, administrative, environmental, and

access safeguards;

(5) Document and follow a virus protection program for all IT resources under its

control; and

(6) Document and follow a network intrusion prevention program for all IT

resources under its control.

(k) Prior to selecting any IT security solution, in those instances where the Contractor is

responsible for making the selection, the Contractor shall consult with the Center IT

Security Manager to ensure interoperability and compatibility with other systems with

which there is a data or system interface requirement.

(I) The Contractor shall comply with all Federal and NASA encryption requirements for

NASA flight programs (e.g., secure flight termination systems, encryption for satellite

uplinks, encryption for flight and satellite command and control for both up and down

link) and obtain the approval of the Center Communications Security (COMSEC)

Manager when selecting encryption solutions.

(m)The Contractor shall incorporate this clause in all subcontracts where the

requirements identified in this clause are applicable to the performance of the

subcontract.

(End of Clause)

1.5 NASA MENTOR-PROTEGE PROGRAM

(NFS 1852.219-77)(MAR 1999)

(a) Prime contractors, including certain small businesses, are encouraged to participate

in the NASA Mentor-Protege Program for the purpose of providing developmental

62
assistance to eligible protege entities to enhance their capabilities and increase their

participation in NASA contracts. .

(b) The Program consists of:

(1) Mentor firms, which are large prime contractors with at least one active

subcontracting plan or eligible small businesses;

(2) Proteges, which are subcontractors to the prime contractor, include small

disadvantaged business concerns, women-owned small business concerns,

Historically Black Colleges and Universities, and minority institutions meeting

the qualifications specified in NASA FAR Supplement (NFS) 1819.7209.

(3) Mentor-protege agreements, approved by the NASA Office of Small and

Disadvantaged Business Utilization (OSDBU);

(4) In contracts with award fee incentives, potential for payment of additional fee

for voluntary participation and successful performance in the Mentor-Protege

Program.

(c) Mentor participation in the Program, described in NFS 1819.72, means providing

technical, managerial and financial assistance to aid proteges in developing requisite

high-tech expertise and business systems to compete for and successfully perform

NASA contracts and subcontracts.

(d) Contractors interested in participating in the program are encouraged to contact the

NASA OSDBU, Washington, DC 20546, (202) 358-2088, for further information.

(End of clause)

[END OF SECTION]

63
PART III -

LIST OF DOCUMENTS & ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

J.1 LIST OF DOCUMENTS, EXHIBITS, AND ATTACHMENTS

(ARC 52.211-90)(FEB 1997)

(a) The following documents, exhibits, and attachments are included in the solicitation

and resulting task order. Representations and certifications completed by the

Contractor in response to this solicitation are incorporated by reference in the

resulting task order at time of award.

Document's To Be Incorporated at the Time of Award

• Statement of Work [See Appendix A: Statement of Work]

• Safety and Health Plan

• Phase-ln/Phase-Out Plan

• Wage Determination No. 94-2062, Revision 9 (SF98.doc)

• Department of Defense Contract Security Classification Specification (DD 254)

• Task Order Management Plan

• Subcontracting Plan

• Security Plan for Unclassified Federal Computers Systems (Ref. Section L, NFS

1852.204-77)

• Technology Transfer Plan (Ref. Section G, NFS 1852.227-70)

[END OF SECTION]

64
APPENDIX A: A-CITS STATEMENT OF WORK

RFP2-38091

C1.1 INTRODUCTION

The objective of this procurement activity is to obtain reliable and cost effective information

technology services for NASA Ames Research Center (ARC) by applying a sound

management and technical approach that will provide the best value and meet the defined

requirements.

This Statement of Work (SOW) describes the requirements for work to be performed under the

A-CITS Task Order for all organizational elements of ARC. Contract technical management

will be the responsibility of the Applied Information Technology Division (Code JT). This

Center-wide Task Order implements Government requirements primarily in five major areas:

- IT Systems & Facilities Support

- Network I Communication Systems & Support

- Business Systems & Support

- Scientific Computing Systems & Support

- Outreach I Informational Systems & Support

It is expected that during the contract period of performance, the services provided to some

Ames organizations will diminish while others will grow as the Center responds to changes in

various projects, programs, missions, and policies.

C1.1.A

C1.1.B

Objectives

Previously, the Government acquired these activities with a Cost-Plus-Incentive-Fee (CPIF)

completion form contract with task-specific performance incentives. The successor contract

vehicle will be a CPIF Task Order that is under the Department of Transportation's (DOT's)

Information Technology Omnibus Procurement (ITOP) II Government Wide Agency Contract

(GWAC).

The Government will use the ITOP II Task Order as the vehicle to acquire necessary services.

Subtasks under this Task Order will be performance based and will be restricted to the

acquisition of specific products and services that can be well defined and priced. Open-ended

or ill-defined tasks that lack discrete subtask objectives or deliverables will not be issued.

Outline

Section C1.2 Scope, is an overview of the requirements of this contract.

Section C1.3 General Requirements, describes the requirements under this contract

grouped into five categories.

Section C1.4 Sub task Orders, describes the operational procedures to be followed to issue

subtask orders.

Section C1.5 Standards & Policies, describes applicable standards and policies.

C1.2 SCOPE

This'ARC-wide Task Order implements Government requirements as stated in specific

performance based subtask orders (STOs) in the areas of: information technology systems

and facilities support, network and communication systems and support, business systems
and support, scie~tific computing systems and support, outreach / informational systems and

support. Other Direct Charges (ODCs) for specific STOs include training (Contractor and Civil

Service), purchasing, off-site facilities, subcontracting, and travel.

The Contractor shall provide all management and resources (not otherwise provided by the

Government) required in order to satisfy the requirements of specific STOs. Technical

progress and resource expenditures shall be reported as required in Section F by the

Contractor.

The Government will determine requirements, issue performance based Subtask Orders for

work to be performed, negotiate performance metrics and estimated cost, and conduct

surveillance.

C1.3 GENERAL REQUIREMENTS

The Contractor shall be responsible for fulfilling all the requirements presented in this SOW.

The Contractor shall be responsible for the following Mission Functions:

- IT Systems & Facilities Support

_ Network I Communication Systems & Support

_ Business Systems & Support

_Scientific Computing Systems & Support

_Outreach /Informational Systems & Support

C1.3.A

C1.3.A.1

Mission Functions

IT Systems & Facilities Support

System Administration: The Contractor shall provide products and services in order to

maintain a stable, efficient, and productive computer system and computing environment.

These activities include: system software maintenance and updates, ensuring compliance with

Center IT security requirements, user account management, configuration management,

system upgrade I improvement, computing operations, maintenance of systems

documentation and procedures, and contingency planning.

IT Security: The Contractor shall provide a safe and secure computing and communication

environment through the protection of IT based systems, components, and information such as

computers, networks, other computing and communication devices, software applications,

operating systems, and data.

Technical areas of focus for IT Security include: risk analysis and assessment; system

monitoring and intrusion detection; penetration testing; incident response plans and

capabilities; firewall design, development, monitoring, maintenance, and upgrades;

development, integration and deployment of advanced encryption and security services; public

key infrastructure and services; disaster planning and recovery; security education and training

for security staff and the user community; and security coordination with other NASA Centers,

NASA HQs, other U,S. Government departments and agencies, and other relevant

organizations.

Facility Support: The Contractor shall provide technical and administrative support to specific

IT facilities and infrastructure that require environmental controls, regulation, and/or

conditioning above and beyond what an average professional office complex would provide.

Hardware / Software Maintenance: The Contractor shall provide for the repair and

replacement of hardware components and software modules, applications, and systems

necessary to ensure the operability of all covered computing and communication systems.

Supporting functions include problem diagnosis, repair or replacement of failing or failed

components, verifying that components, modules, and applications meet applicable standards,

system performance testing and verification, data integrity and restoration, and an

understanding of applicable security considerations regarding sensitive or classified data or

systems.

?
C1.3.A.2

Application Management. The Contractor shall provide products and services to ensure that

the suite of software applications in use by the ARC user community

- are compatible within and across covered systems;

- are purchased, maintained, and upgraded in a cost effective and legal manner; and

- allow for effective communication between ARC customers and suppliers.

The Contractor shall provide products and services to ensure that that custom software is

maintained and upgraded using documented processes that guarantee proper configuration

control, traceability, and computing integrity.

Data Storage & Retrieval: The Contractor shall provide the IT systems and related services

necessary to store and have reliable and secure access to large amounts of electronic data.

Technical areas of focus include: systems engineering, deployment, and operations; storage

for near-term, long term, and archival requirements; shared access and security features; data

integrity, disaster plans, and backup systems; user interface / access systems; identifying

potential sources for required products and services; and assessing new relevant technologies

and technical approaches.

Customer Support. The Contractor shall provide products and services to assist customers

with basic use of equipment and applications and also providing prompt response and

resolution to user problems. Services include establishing and maintaining a call support

center / help desk, a response plan, a response team, and a continuous improvement plan

based on customer feedback and benchmarking.

Technical Planning, Analysis, & Training: The Contractor shall provide technical support in the

conduct of: IT related technical planning associated with IT resources management; planning

for new IT systems and IT facilities; definition of near and long range IT requirements; and

evaluation of new standards, practices, and policies. The Contractor shall provide technical

resources to support: engineering analysis and evaluation of new IT concepts, technologies,

architectures, and systems; definition of functional requirements and synthesis of IT systems

requirements; identification of relevant solutions, systems, and products; and development of

cost / benefit estimates.

The Contractor shall provide technical support and coordination to ensure effective and

efficient IT training, including defining requirements; identifying potential sources for required

products and services; designing, developing, and updating relevant training materials;

scheduling, coordinating, and conducting relevant training classes; assessing new relevant

technologies and technical approaches to improve training effectiveness.

Network / Communication Systems & Support

The Network / Communication Systems & Support area is focused on operating, maintaining,

and improving the infrastructure necessary to enable and enhance communications between

human and/or computer customers and clients.

Network Design & Development: The Contractor shall define network requirements; identify

potential sources for required products and services; maintain proficiency with legacy systems;

assess new relevant technologies and technical approaches; recommend relevant solutions;

estimate costs and benefits; and design, develop, deploy, and test hardware and/or software

systems.

Network SeNices: The Contractor shall provide for the installation, operation, management,

monitoring, maintenance, repair, documentation, and upgrade of computer networks at the

Center including local area networks, wide area networks, private networks, and remote

access services. The Contractor shall provide coordination with other NASA Centers,

Common Carriers, and commercial provides in support of external network links and services.

Distributed Systems: The Contractor shall provide for the installation, operation, management,

monitoring, maintenance, repair, and upgrade of distributed systems, which generally consist

of clusters of networked computers and other computer and/or communication equipment,

located at various sites throughout the Center .

.1
C1.3.A.3

Audio, Video, and Voice Communication Systems: The Contractor shall provide for the

administration, operation, maintenance, repair, and installation of audio, video, and voice

systems. The Contractor shall provide coordination with other NASA Centers, Common

Carriers, and commercial provides in support of external network links and services.

Au.di~ S~stems include portable public address systems, auditorium audio systems, individual

bUilding Intercom systems, and paging systems.

Video Systems include surveillance systems; auditorium video systems; closed-circuit video;

the Center's cable access television system; digital video systems coordination and

integration; Direct Satellite Service; VIDNET; video tele-conferencing centers (VITS); desktop

video conferencing; and the distribution of video signals via the Video Control Center across

the campus as well as to and from the satellite ground stations.

Voice Communication Systems include voice only teleconferencing (VOTS); PBX lines, nonswitched phone lines; facsimile machines; digital telephone switching (PBX) systems;

voicemail services; telephone management systems; secure voice communication systems;

operator services; message center services; and ARC telephone directory services.

Wireless / Emergency Communication Systems: The Contractor shall provide for the technical

support, maintenance, and repair of wireless (e.g. RF and optical) communication devices

such as radios, cell phones, pagers, and other communication devices. The Contractor shall

provide coordination with other NASA Centers, Common Carriers, and commercial provides in

support of external network links and services.

The Contractor shall provide for the operation and technical support of emergency

communication services and the management of ARC use of the RF frequency spectrum.

Network / Communication Infrastructure: The Contractor shall provide support for the

administration, configuration management, maintenance, documentation, and improvement of

the network I communication infrastructure such as the underground and in-building cable

plants utilized to provide communication services at ARC. These activities include:

engineering planning and design; installation and termination; maintenance of inventory and

documentation; and testing I trouble-shooting/repair. The Contractor shall provide

coordination with other NASA Centers, Common Carriers, and commercial provides in support

of external network links and services.

Business Systems & Support

This area consists of IT systems and support required for the day to day business processes

and services necessary to operate the Center such as financial services, human resources,

security, logistics, and business system infrastructure.

Coordination and integration with current and future business systems at the Center and

across the Agency is critical to the efficient and effective operations of NASA in general.

Specific Business Systems may be managed and operated from a single NASA organization

for the entire Agency, while other systems are managed and operated separately by each

NASA Center.

Financial Services: The Contractor shall provide for the design, development, implementation,

modification, maintenance, and operation of software tools and applications that support

accounting, finance, acquisition and procurement, contracting, and payroll functions.

Human Resources, Security, & Logistics: The Contractor shall provide for the design,

development, implementation, modification, maintenance, and operation of software tools and

applications that support employee training, employee benefits, other human resource

services, security management, cardkey I electronic access, and logistics and property

management.

Business Systems Infrastructure: The Contractor shall provide for the design, development,

installation, modification, maintenance, operations, upgrades, configuration management, and

security of business systems databases, application servers, and web servers.
C1.3.A.4

C1.3.A.5

Scientific Computing Systems & Support

Scientific Computing consists of designing, developing, installing, modifying, configuring,

operating, and maintaining software and computing systems in order to solve computationally

intensive and/or complex engineering and scientific problems in support of ARC missions,

programs, and projects.

General requirements include developing and supporting relevant software tools, their

computing platforms, and user interfaces; creating models and algorithms and modifying them

to be compatible with specific tools; analyzing models and computational integrity; data

acquisition and analysis; computational analysis; tool integration; and maintaining legacy

software and systems.

Although specific areas of Scientific Computing are described below, it is not practical or

desirable to list all of the current or future ARC mission areas, programs, and projects that this

task order will support. Work activities that fall within the broad definition of Scientific

Computing Systems & Support, as described in the two preceding paragraphs, are considered

to be within the scope of this task order.

Scientific Applications: This area of scientific computing focuses on the design, development,

implementation, modification, integration, maintenance, and operation of software algorithms,

tools, and applications that address complex and / or computationally intensive scientific and

engineering problems.

Data Acquisition & Analysis: This area of scientific computing focuses on acquiring and

analyzing data and other useful information in support of ARC missions, programs, and

projects. This area includes data acquisition, data exchange and/or translation, data

reduction, data distribution, and data archival; developing and using data analysis and

visualization tools and techniques; and other types of computational analysis.

Modeling & Tool Development: This area of scientific computing is concerned with creating

accurate representations in time and/or dimensional space of scientific phenomena, aerospace

systems, and other physical systems and developing software tools to assist human operators

in the performance of complex tasks. This area includes algorithm development; surface and

multi-dimensional modeling; the integration of computational software and/or systems with

physical systems; real time simulations; user interface design, development, implementation,

and integration; and tool design, development, implementation, and integration.

Outreach / Informational Systems & Support

This information technology area is dominated by rich content that needs to be distributed

efficiently and effectively to customers, whether they are internal to ARC, to NASA, or for the

general public.

Web Applications: The Contractor shall provide for the design, development, installation,

maintenance, operations, upgrades, configuration management, archiving, customer support,

and security for ARC websites and web applications.

Information-Based Systems: The Contractor shall provide for the design, development,

installation, maintenance, operations, upgrades, configuration management, archiving,

customer support, and security for content-rich, IT based data systems. Examples include

scientific databases and collections, geographical information systems, and digital image

archive and retrieval systems.

Library Systems: The Contractor shall provide for the design, development, installation,

maintenance, operations, upgrades, configuration management, archiving, customer support,

and security of library computer systems and related applications including tracking systems

for technical reports and data.

Conference / Presentation / Advocacy Support: The Contractor shall provide products and

services associated with supporting internal and external conferences, presentations, or other

public events that support, describe, and / or advocate ARC Missions, Programs, and Projects '

such as scientific proceedings or formal programmatic meetings. In support of this activity, the
C1.3.B

C1.3.B.1

C1.3.B.2

C1.3.B.3

C1.3.B.4

Contractor shall develop and/or acquire presentation materials as well as coordinate,

logistically prepare for, and conduct such events.

Management and Administration

The Contractor shall utilize best practices throughout its management and administrative

activities in order to provide the best value while meeting the defined requirements.

Specifically, the Contractor shall be cognizant of and employ best practices when practical in

all relevant management areas including personnel management, contract management,

project management, software management, facility management, safety, and security.

The Contractor's Government-approved procurement policies and procedures shall conform to

all applicable Government and NASA procurement regulations.

Management Structure

A management structure is required that can effectively manage a professional and technical

work force engaged in a wide range of IT related services and development activities. The

Contractor shall have an organizational structure, procedures, and administrative support

functions to effectively and efficiently manage the work performed under this contract. The

management and administrative structure shall provide a single point of contact for interface to

the Contracting Officer's Technical Representative (COTR) and shall provide procedures and

management supervision to ensure compliance with applicable Government regulations for all

material and work performed under the contract.

Subtask Management

Each subtask under the A-CITS Task Order shall have a Subtask Manager (STM) who shall

be the single point of contact with the Subtask Requester (STR). The Contractor shall ensure

that all subtask plans clearly identify all products and services that the Contractor is

responsible for delivering or providing. When appropriate, subtasks may be subdivided into

work assignments. Subtasks will be labeled as follows:

subtask_order _number. work_assignment_number. version_number

Software Management

The management of software includes the design, development, implementation, modification,

maintenance, and operations of software algorithms, applications, and tools. Customers

include individual users, local work groups, ARC-wide functions, and extended work groups

that have members at other NASA Centers, in other parts of the U.S. Government, in

Academia, and in Industry. Software management issues include standards, reuse, training,

upgrades, compatibility, licensing, intellectual property rights, and security.

The Contractor shall be cognizant of and employ best software practices. Before developing

software, the Contractor shall first determine if there is a more cost effective solution such as

acquiring reusable software from ARC sources, other NASA or U.S. Government sources, or

purchasing off-the-shelf commercial software.

The Contractor shall maintain software libraries. The Contractor shall make use of these

libraries by utilizing reusable software before any software development occurs and by

contributing new software to the libraries.

Other Direct Charges

It is anticipated that substantial quantities of hardware, software and/or subcontracted activities

shall be purchased by the Contractor and billed under this Task Order as ODC. Off-site

facilities shall be charged via ODC.

Other ODCs may include training, travel, and other miscellaneous expenses. ODCs will be

labeled as follows:

subtask_order _number. ODC _unique_number

fi
C1.4

C1.4.A

C1.4.B

C1.5

C1.5.A

C1.5.B

C1.5.C

C1.5.D

SUBTASK ORDERS

Overview

During the performance of this contract, the Government and Contractor will work together to

create subtasks that meet the Government requirements with a cost, schedule, and

performance plan that is acceptable to both parties. The COTR will provide guidance and

oversight over the subtask creation and modification process, insuring that subtask orders

contain the required information and signatures from responsible parties from both the

Government and the Contractor. CO (or the COTR with delegation authority given by the CO)

authorization is required before any work can begin on subtasks.

Implementation Plan

The Subtask ordering procedure is given in Section G.2 of the RFP.

STANDARDS & POLICIES

The Contractor's standards and policies must conform to NASA Standards and Guidelines.

These standards, policies and plans must provide flexibility to react to changing policies,

standards, technology and methodology.

Directives, Instructions, Policies, and Regulations

The Contractor and their employees shall become acquainted with and obey all Government

directives, procedures and guidelines, instructions, policies, and regulations, or abide by

requirements as requested by the COTR. See Attachment J-C1.5, Section J, for a listing of

applicable NASA and other Federal agencies directives, instructions, policies, and regulations.

The Contractor shall use most current standards to all referenced codes and guidelines when

applicable.

Emergency Procedures

The Contractor shall ensure that employees know how to report any accident, injury, fire, toxic

chemical, electrical, security, flooding, or police emergency in accordance with published onsite procedures.

Environmental Protection and Policies

The Contractor shall comply with all applicable Federal, State, and local laws, and with the

regulations and standards listed in Attachment J-C1.5, Section J. All environmental protection

matters shall be coordinated with the COTR. Inspection of any of the facilities operated by the

Contractor may be accomplished by the Government or authorized officials without notice at

any time. In the event that a regulatory agency assesses a monetary fine against the

Government for violations caused by the Contractor, the Contractor shall reimburse the

Government for the amount of that fine and other related costs incurred by the Government.

The Contractor shall also ensure there are trained personnel to clean up any hazardous waste

spills resulting from the Contractor's operations. The Contractor shall comply with the

instructions of the cognizant NASA Occupational Safety, Health and Medical Services Division

(Code QH) with respect to avoidance of conditions which create a nuisance or which may be

hazardous to the safety and health of on-site personnel. The Contractor shall observe and

adhere to all requirements for handling and storage of combustible supplies, materials, waste,

and trash.

Documentation Reduction

The Contractor shall ensure, to the maximum extent possible, that documents be transferred

electronically, documents printed internally be double-sided on recycled paper, and contracts,

grants, and cooperative agreements (as applicable) include provisions that require documents

7

-----~--------------------------
C1.5.E

C1.5.F

C1.5.F.1

. C1.5.F.2

C1.5.F.3

C1.5.FA

C1.5.F.5

C1.5.G

C1.5.G.1

to be printed double-sided on recycled paper meeting or exceeding the standards established

in Executive Order (EO) 12873 of October 20, 1993, or in future EPA guidelines.

Disposal

Debris, rubbish, and non-usable material resulting from the work under this contract shall be

disposed of by the Contractor in refuse bins located throughout the site or off Government

property at their expense when directed by the COTR. Hazardous waste must not be

removed from Government property, but shall be turned over to the Government for disposal

as detailed in Section C20, Environmental Support Services.

Safety Requirements and Reports

Safety

All work shall be conducted in a safe manner and shall comply with all Federal OSHA and

local regulations unless otherwise directed by NASA. The Contractor shall demonstrate

proactive and innovative safety practices on a continual basis throughout the contract period.

In addition, the Contractor shall provide all safety equipment required to perform the work

specified in this contract.

Conference

During the Phase-In period, the Contractor shall meet in conference with the Contracting

Officer and COTR to discuss and develop mutual understandings relative to administration of

the Environmental Safety and Health (ESH) Program. This conference should last

approximately two (2) hours. The Contractor should contact the COTR to set up the

conference.

Inspections

The Contractor's workspace may be inspected periodically for violations of Federal, State, and

local regulations. Correction of violations will be the responsibility of the Contractor as

determined by the Government. The Contractor shall provide assistance to Code QE, Code

QH, or Code JFP representative(s) and the Federal OSHA or local inspector if a complaint is

filed. Any fines levied on the Contractor by Federal OSHA or Cal-OSHA offices due to safety

and health violations shall be paid to NASA within 30 days of notification by the applicable

Government agency. The Contractor may negotiate in good faith with the applicable

Government agency for a lesser fine. NASA will reimburse reductions in monetary fines to the

Contractor during the next payment cycle.

Accidents

The Contractor shall report to the COTR, exposure to any substance, possible exposure to any

substance, and all accidents resulting in death, trauma, occupational disease, serious bodily

injury, or environmental damage. All accidents shall be reported to the COTR as soon as

practicable, but no later than two (2) hours after their occurrence during regular working hours,

or no later than 24 hours after their occurrence after regular working hours or start of next

working day, whichever is earlier. The Contractor must complete a NASA mishap report per

Section F.

Damage

In the event of damage to Government property, equipment, or the on-site environment by

Contractor employees, the Contractor shall submit to the COTR a full report of the damage.

All damage reports shall be submitted to the COTR within 24 hours of the occurrence.

Security Requirements

Security

The Contractor shall comply with all NASA and local security requirements. Upon request, the

Contractor shall submit the name and address of each employee hired for work on this

R
C1.5.G.2

C1.5.G.3

C1.5.H

C1.5.1

C1.5.1.1

C1.5.1.2

C1.5.J

C1.5.J.1

contract and shall ensure all questionnaires and other forms that may be required are

completed in a timely manner.

Disclosure of Information

Neither the Contractor nor any of its employees shall disclose, or cause to be disseminated,

any information concerning Government operations, including those performed by contractors

to the Government, which could result in or increase the likelihood of the possibility of a breach

of security or interrupt the continuity of operations. Disclosure of information relating to the

services hereunder to any person not entitled to receive it, or failure to safeguard any

classified information that may come to the Contractor or any person under their control in

connection with work under this contract, may subject the Contractor, their agents, or

employees to criminal liability under 18 U.S.C. Sections 793 and 798. All inquiries, comments,

or complaints arising from any matter observed, experienced, or learned as a result of, or in

connection with, the performance of this contract, the resolution of which may require the

dissemination of official information, will be directed to the COTR.

Violations

Deviations from, or violations of, any of the provisions of Paragraph C1.2.G, Security

Requirements, may, in addition to all other criminal and civil remedies provided by law, subject

the Contractor to immediate termination for default.

Passes and Badges

All Contractor employees shall obtain the required employee passes or badges. See Section

H, ARC 52.204-91, Security Registration and Identification Badges - On-site Contractors,

Excluding Construction, for employee badging procedures. During the Phase-In period, the

Contractor shall submit to the Contracting Officer an estimate of the number of personnel

expected to be utilized at anyone time on the contract. The Government will issue badges

without charge. Each employee shall wear the Government issued badge over the front of

their outer clothing and above the waist at all times on Government property, except when this

presents a safety hazard, in which case, the badge must be kept in the employee's

possession. When an employee leaves the Contractor's service, the employee's pass or

badge shall be returned before final termination of employment. Passes and badges issued to

Contractor employees shall not negate the requirement for employee identification required in

Paragraph C1.5.K, Identification of Contractor Employees.

Access to Buildings

Access

It shall be the Contractor's responsibility to obtain authorized access to buildings and facilities,

and arrange for them to be opened and closed to accomplish work under this contract.

Keys

Keys may be issued to the Contractor; however, it shall be the Contractor's responsibility to

arrange for adequate security of the buildings and facilities being worked on at the end of each

working day. The Contractor shall be responsible for the cost of replacing keys and/or locks

that are furnished to and lost by their employees. Similarly, the Contractor shall pay the cost

of changing a combination if the COTR has reasonable cause to believe that the combination

has been compromised.

Identification of Contractor Employees

Listing of Names

The Contractor shall provide to the Contracting Officer the name(s) of the supervisory

personnel authorized to act for the Contractor. The Contractor shall furnish sufficient

personnel to perform all work specified within the contract. The Contractor shall supply to the

COTR a list of names, addresses, and social security numbers of all employees working under

Q
C1.5.J.2

C1.5.J.3

C1.5.J.4

C1.5.K

C1.5.K.1

C1.5.K.2

C1.5.L

C1.5.M

this contract. The list shall be updated whenever changes occur to the permanent, full and

part-time staff members. The Contractor shall also provide, as a separate document, an

employee roster divided by shift, Le. 1st, 2nd, and 3rd shifts. The employee roster shall

include employee name, position, duty station(s), and scheduled work periods for periodic

floor-checks and inspections by the Government.

Conduct

Contractor employees shall conduct themselves in a proper, efficient, courteous, and

business-like manner. The Contractor shall remove from the site any individual whose

continued employment is deemed by the Contracting Officer or NASA Security to be contrary

to the public interest or inconsistent with the best interests of Government security.

Residency

No employee or representative of the Contractor will be admitted to the work site unless they

furnish satisfactory proof of their citizenship of the United States, or, if an alien, proof of

residency within the United States.

Employee Identification

All Contractor/subcontractor employees working under this contract shall be identified by a

distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment.

Employee identification shall not be substituted for NASA required passes or badges. (See

Paragraph H, Passes and Badges).

Identification of Vehicles

Contractor Vehicles

The company name shall be displayed on each of the Contractor's vehicles only in a manner

and size that is clearly visible. All Contractor vehicles shall display a valid State license plate,

shall be maintained in good repair, and adhere to all State and local codes.

Employee Personal Vehicles

All Contractor employee personal vehicles shall comply with all California Department of Motor

Vehicles (DMV) and NASA security requirements.

Permits

The Contractor shall, without additional expense to the Government, obtain all appointments,

licenses, and permits required for the prosecution of the work. The Contractor shall comply

with all applicable Federal, State, and local laws. Evidence of such permits and licenses shall

be provided to the COTR for approval 15 calendar days prior to the start of the Base Period

and within one (1) day upon any personnel change thereafter. All licenses and certificates

shall be current, and shall be kept current throughout the contract period.

Security Requirements

The Contractor shall comply with NASA Directives NPD 2810 and NPG 2810 and with ARC

APD 2815 and related IT policies to ensure the security and integrity of the ARC

communication and computing environment and information.

END OF SECTION C1