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SECTION B - SUPPLIES OR SERVICES AND COSTS

B.1 SUPPLIES AND/OR SERVICES TO BE PROVIDED 

The Contractor shall provide all resources (except as may be expressly stated in the 

contract as furnished by the Government) necessary to deliver and/or perform the items 

below in accordance with the Clause J.1, Attachment A ―Statement of Work‖, and Task 

Orders issued.

Item Description Reference Schedule Delivery 

Method/Addressee(s)

1 SOW Requirements Clause C.1, 

Attachment A, 

and as defined in 

individual task 

orders

As defined in 

individual task 

orders.

See Task Order(s)

2 Foreign Travel 

Requests and Foreign 

Travel Reports

Clause G.1 Requests – 30 days 

in advance of 

travel; Reports –

Upon conclusion 

of travel

As specified in Contracting 

Officer’s (CO) travel 

approval

3 NASA Financial 

Management Reports

Clause G.2 and 

Clause G.5

Monthly and 

Quarterly in 

accordance with 

Attachment C

Electronic Format/ CO; 

Contracting Officer’s 

Representative (COR); Task 

Monitor (TM); Resource 

Analyst (RA) (Code 501.0) 

4 Safety & Health 

Reporting

Clause H.7 and 

Clause H.8

Monthly and 

Quarterly Reports

Electronic Format/Code 

350; & CO

5 Requests for 

Government Property

Clause G.10 30 days prior to 

approval need date

Hard Copy/CO

6 Financial Report of 

NASA Property in the 

Custody of Contractors 

(NF 1018)

Clause G.12 Annual report due 

by October 15th

and Final Report as 

specified

NF 1018 Electronic 

Submission System (NESS)

7 New 

Technology/Patent 

Reportable Items

Clause G.9, 

Clause I.59, and 

Clause I.60

As required and 

Final Report

Electronic or Hard Copy 

Format/New 

Technology/Patent 

Representatives

8 Personal Identity 

Verification (PIV) 

Documentation and 

Reporting

Clause H.4 and 

Clause H.5

10th calendar day 

of each month

Electronic Format/COR; & 

Code 240

9 Equal Opportunity Clause I.38 As required by Electronic Format/ CO; & 
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Item Description Reference Schedule Delivery 

Method/Addressee(s)

Reports Contracting 

Officer

Code 120

10 Insurance Notification Clause I.62 and 

Clause I.106 

As required by 

Contracting 

Officer

Electronic Format/CO

11 Subcontract 

Notification

Clause I.101 30 days prior to 

subcontract award 

date

Hard Copy/CO

12 IT Security 

Management Plan

Clause I.112 30 days after 

contract award, & 

annual updates as 

required

Electronic Format/CO

13 Task Plans Clause B.7 and 

H.12

As Required by 

Contracting 

Officer

NASA Task Order 

Management System 

(TOMS)

14 Final Task Order 

Report

Clause C.2 Within 30 days of 

task order 

completion

Electronic Format/COR; 

Task Monitor (TM); CO 

(letter transmittal only); & 

Hard Copy/CASI

15 Monthly Progress 

Reports

Clause C.2 Monthly: 15th

calendar day of 

each month

Final: within 30 

days of completion 

of task

Electronic 

Format/COR;TM; & CO 

(letter transmittal only)

16 Contract Historical 

Data

Clause G.6 and 

Attachment I

Within 30 days of 

a written request

Electronic Format/CO

17 Organizational 

Conflicts of Interest 

(OCI) Avoidance Plan

Clause H.15 and 

Clause I.120

30 days after 

contract award

Hard Copy/CO

(End of clause)

B.2 1852.216-85 ESTIMATED COST AND AWARD FEE (SEPT 1993)

The estimated cost of this contract is $(to be negotiated by task order). The maximum 

available award fee, excluding base fee, if any, is $(to be negotiated by task order). The 

base fee is $0. Total estimated cost, base fee, and maximum award fee are $(to be 

negotiated by task order).

(End of clause)
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B.3 1852.232-81 CONTRACT FUNDING (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation 

of Funds clause, the total amount allotted by the Government to this contract is 

$1,456,311. This allotment is for task orders issued under this contract and covers the 

following estimated period of performance : September 9, 2013.

(b) An additional amount of $43,689 is obligated under this contract for payment of fee.

(End of clause)

B. 4 ORDERING (52.216-18) (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by 

issuance of delivery orders or task orders by the individuals or activities designated in the 

Schedule. Such orders may be issued from the effective date of this contract through a 

five (5) year period afterwards (effective ordering period).

(b) All delivery orders or task orders are subject to the terms and conditions of this 

contract. In the event of conflict between a delivery order or task order and this contract, 

the contract shall control.

(c) If mailed, a delivery order or task order is considered issued when the Government 

deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic 

commerce methods only if authorized in the Schedule. 

(End of clause)

B.5 ORDER LIMITATIONS (52.216-19) (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this 

contract in an amount of less than $1,000 the Government is not obligated to purchase, 

nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of $15M;

(2) Any order for a combination of items in excess of $15M; or

(3) A series of orders from the same ordering office within fifteen (15) calendar days 

that together call for quantities exceeding the limitation in subparagraph (b) (1) or (2) 

of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required 
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to order a part of any one requirement from the Contractor if that requirement exceeds the 

maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any 

order exceeding the maximum order limitations in paragraph (b), unless that order (or 

orders) is returned to the ordering office within three (3) calendar days after issuance, 

with written notice stating the Contractor's intent not to ship the item (or items) called for 

and the reasons. Upon receiving this notice, the Government may acquire the supplies or 

services from another source.

(End of clause)

B.6 MINIMUM/MAXIMUM AMOUNT OF SUPPLIES OR SERVICES (COST 

REIMBURSEMENT) (GSFC 52.216-90) (APR 2008)

(a) The minimum amount of supplies or services that shall be ordered during the effective 

period of this contract is $1,500,000.00. The maximum amount of supplies or services 

that may be ordered during the effective period of this contract is $475,000,000.00. All 

orders placed under this contract will be applied to the minimum and maximum specified 

in this paragraph.

(b) The minimum amount is reached when the sum of the dollar amounts of all ordered 

supplies or services, except for any adjustments made pursuant to the Limitation of Cost 

or Limitation of Funds clause, equals or exceeds the minimum amount stated in 

paragraph (a).

(c) The maximum amount is reached when the sum of the dollar amounts of all ordered 

supplies or services, except for any adjustments made pursuant to the Limitation of Cost 

or Limitation of Funds clause, equals the maximum amount stated in paragraph (a).

(d) The maximum amount, if reached, precludes the issuance of further orders for 

supplies or services under this contract. However, reaching the maximum amount does 

not preclude adjustments to the dollar amounts of existing placed orders, for actions that 

are within the scope of the placed orders, and which are made pursuant to existing 

contract authority, such as the Changes clause.

(e) The maximum amount may be adjusted unilaterally by the Government on an as 

needed basis. Historic, current, and/or projected workload requirements will be used to 

determine the amount of upward adjustment. In no event will the adjusted maximum 

amount exceed 130% of the original maximum amount.

(End of clause)
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B.7 SUPPLEMENTAL TASK ORDERING PROCEDURES (COST 

REIMBURSEMENT) (GSFC 52.216-91) (APR 2010)

(a) When the Government issues a request for a ―task plan‖ to the Contractor in 

accordance with the Clause entitled ―Task Ordering Procedure‖ of this contract, the 

Contractor shall prepare its estimate of the labor hours, labor categories, indirect costs, 

and other direct costs required to perform the task order requirements. The Contractor 

shall use only those appropriate labor and indirect cost rates, which may be less than but 

shall not exceed the rates found in Attachment B, to calculate the proposed estimated 

costs for all task orders issued in accordance with the ―Task Ordering Procedure‖ clause 

of this contract. 

(b) The Contractor‘s proposed approach/pricing of the representative tasks set forth in its 

proposal for award of this contract shall be used as reference by the Contracting Officer 

in negotiating tasks with the Contractor which are issued under this contract, but only to 

the extent portions of a representative task are relevant to portions of a task actually 

issued.

(c) The Government and Contractor agree that the maximum award fee percentage 

specified in Attachment B shall be used to calculate the maximum available award fee 

dollars on all task orders issued in accordance with the ―Task Ordering Procedure‖ clause 

of this contract. The Government shall solely determine the earned award fee under the 

contract. 

(End of clause)

B.8 ESTIMATED COST INCREASES (GSFC 52.232-94) (DEC 2005)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has 

reason to believe that the total cost for performance of this contract, or any individual 

task order, exclusive of any fee, will be either greater or substantially less than the total 

estimated cost stated in this contract or in the task order. Notification shall not be 

delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the 

contract or the task order. The proposal should be submitted as soon as possible after the 

above notification but no later than 115 days before the incurred costs are expected to 

exceed the estimated cost. This will allow adequate time for the Government to evaluate 

the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c)(1) The proposal shall be submitted in the following format unless some other format 

is directed or approved by the Contracting Officer:

Incurred costs to date

Projected cost to completion

Total cost at completion
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Current negotiated estimated cost

Requested increase in estimated cost

(2) The ―projected cost to completion‖ shall consist of the following ―other than 

cost or pricing data‖ unless the Contracting Officer requests or approves the submittal of 

a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, 

direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for 

the Government to understand the reasons for the increased estimated cost.

(End of clause)

B.9 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified and 

effective for the period stated, in the Schedule. The quantities of supplies and services 

specified in the Schedule are estimates only and are not purchased by this contract. 

(b) Delivery or performance shall be made only as authorized by orders issued in 

accordance with the Ordering clause. The Contractor shall furnish to the Government, 

when and if ordered, the supplies or services specified in the Schedule up to and 

including the quantity designated in the Schedule as the "maximum." The Government 

shall order at least the quantity of supplies or services designated in the Schedule as the 

"minimum." 

(c) Except for any limitations on quantities in the Order Limitations clause or in the 

Schedule, there is no limit on the number of orders that may be issued. The Government 

may issue orders requiring delivery to multiple destinations or performance at multiple 

locations. 

(d) Any order issued during the effective period of this contract and not completed within 

that period shall be completed by the Contractor within the time specified in the order. 

The contract shall govern the Contractor's and Government's rights and obligations with 

respect to that order to the same extent as if the order were completed during the 

contract's effective period; provided, that the Contractor shall not be required to make 

any deliveries under this contract after (1) the end of the effective ordering period, or 

(2) no more than one (1) year from the end of the contract’s effective ordering 

period for those orders placed within the ordering period where performance 

extends beyond the end of the effective ordering period. 

(End of clause)

B.10 RESERVED 
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B.11 52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990) 

(a) The use of overtime is authorized under this contract if the overtime premium does 

not exceed $0 or the overtime premium is paid for work -

(1) Necessary to cope with emergencies such as those resulting from accidents, 

natural disasters, breakdowns of production equipment, or occasional production 

bottlenecks of a sporadic nature;

(2) By indirect-labor employees such as those performing duties in connection 

with administration, protection, transportation, maintenance, standby plant 

protection, operation of utilities, or accounting;

(3) To perform tests, industrial processes, laboratory procedures, loading or 

unloading of transportation conveyances, and operations in flight or afloat that are 

continuous in nature and cannot reasonably be interrupted or completed 

otherwise; or

(4) That will result in lower overall costs to the Government.

(b) Any request for estimated overtime premiums that exceeds the amount specified 

above shall include all estimated overtime for contract completion and shall -

(1) Identify the work unit; e.g., department or section in which the requested 

overtime will be used, together with present workload, staffing, and other data of 

the affected unit sufficient to permit the Contracting Officer to evaluate the 

necessity for the overtime;

(2) Demonstrate the effect that denial of the request will have on the contract 

delivery or performance schedule;

(3) Identify the extent to which approval of overtime would affect the 

performance or payments in connection with other Government contracts, 

together with identification of each affected contract; and

(4) Provide reasons why the required work cannot be performed by using multishift operations or by employing additional personnel.

(End of clause)

[END OF SECTION B]
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SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SCOPE OF WORK

The Contractor shall provide all resources (except as may be expressly stated in the 

contract as furnished by the Government) necessary to perform the work and to furnish 

the items specified in Section B, in accordance with the requirements set forth in the 

Statement of Work for Electrical Systems Engineering Services II (ESES II) for the 

Applied Engineering and Technology Directorate (AETD) incorporated in Section J as 

Attachment A, and task orders issued hereunder.

(End of Text)

C.2 REPORTS OF WORK

(a) Monthly progress reports. The Contractor shall submit monthly progress reports of all 

work accomplished covering all task orders active during each month of contract 

performance. Reports shall be in narrative form and brief and informal in content. They 

shall include a quantitative description of overall progress, an indication of any current 

problems which may impede performance and proposed corrective action, and a 

discussion of the work to be performed during the next monthly reporting period.

(b) Final Task Order Report. The Contractor shall submit a final task order report for each 

completed task order that summarizes the results of the entire task order, including recommendations and conclusions based on the experience and results obtained. The final task 

order report should include, as appropriate, tables, graphs, diagrams, curves, sketches, 

photographs, and drawings in sufficient detail to comprehensively explain the results 

achieved under the task order. The final report shall also include the final incurred cost for 

the task order.

(c) Report Documentation Page. The copies provided to the Center for Aerospace 

Information shall have a completed Standard Form 298, Report Documentation Page, as 

the last page. Refer to NASA FAR Supplement clause 1852.235-73, "FINAL 

SCIENTIFIC AND TECHNICAL REPORTS" of this contract.

(d) Submission. The Contractor shall submit the report required by this clause as 

follows:

[M=Monthly, F=Final]

Copies Report 

Type

Addressee Mail Code

1 M,F Contracting Officer 210.3

1 M,F Contracting Officer's Representative (COR) 560

1 M,F Task Monitor See Task Order
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1 F Center for Aerospace Information (CASI) 

Attn: Acquisitions Collections Development 

Specialist 7115 Standard Drive, 

Hanover, Maryland 21076-1320

(e) Submission dates. Monthly reports shall be submitted by the 15th day of the month 

following the month being reported. If the task order is awarded beyond the middle of a 

month, the first monthly report shall cover the period from award until the end of the 

following month. The final report for each task order shall be submitted within 30 days 

after completion of the task order.

.

(End of Text)

C.3 LIMITED RIGHTS DATA OR RESTRICTED COMPUTER SOFTWARE 

(GSFC 52.227-90) (MAR 2008)

In accordance with the delivery requirements of this contract, all software data rights 

shall be delivered in accordance with the Rights in Data – General clause, specified 

elsewhere in this contract, except for the following: NONE

(End of clause)

[END OF SECTION C]
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SECTION D - PACKAGING AND MARKING

D.1 1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION (SEP 

2005)

(a) The Contractor shall comply with NASA Procedural Requirements (NPR) 

6000.1, ``Requirements for Packaging, Handling, and Transportation for 

Aeronautical and Space Systems, Equipment, and Associated Components'', as 

may be supplemented by the statement of work or specifications of this contract, 

for all items designated as Class I, II, or III.

(b) The Contractor's packaging, handling, and transportation procedures may be 

used, in whole or in part, subject to the written approval of the Contracting 

Officer, provided (1) the Contractor's procedures are not in conflict with any 

requirements of this contract, and (2) the requirements of this contract shall take 

precedence in the event of any conflict with the Contractor's procedures.

(c) The Contractor must place the requirements of this clause in all subcontracts 

for items that will become components of deliverable Class I, II, or III items.

(End of clause)

NOTE: Class I, II, and III designations for Task Order deliverables will be specified 

in each individual task order at the time of task order issuance. All 

reports/documentation deliverables specified under Clause B.1, unless specified 

(electronic format, etc.), are considered Class IV and shall be shipped via the most 

advantageous commercial transportation means considered to be in the best interest 

of the Government.

[END OF SECTION D]
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SECTION E - INSPECTION AND ACCEPTANCE

E.1 ACCEPTANCE—LOCATION(S) (GSFC 52.246-93) (APR 2008)

The Contracting Officer or authorized representative will accomplish acceptance at 

NASA/Goddard Space Flight Center or other locations as specified in individual work 

assignments. The Contracting Officer reserves the right to designate other Government 

agents as authorized representatives. The Contractor will be notified by a written notice 

or by a copy of the delegation letter if other agents are authorized.

(End of clause)

E.2 INSPECTION SYSTEM RECORDS (GSFC 52.246-102) (APR 2013)

The Contractor shall maintain records evidencing inspections in accordance with the 

Inspection clause of this contract for six (6) years after delivery of all items and/or 

completion of all services called for by the contract.

(End of clause)

E.3 52.246-5 INSPECTION OF SERVICES – COST-REIMBURSEMENT

 (APR 1984)

NOTE: Clause E.3 applies only to Task Orders issued for Services

E.4 52.246-8 INSPECTION OF RESEARCH AND DEVELOPMENT – COST- 

 REIMBURSEMENT (MAY 2001)

NOTE: Clause E.4 applies only to Task Orders issued for End-Items.

E.5 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT

 (FEB 1999)

The Contractor shall comply with the higher-level quality standard selected below:

(a) ANSI/ISO/ASQ Q9001-2000 Quality Management System (QMS) requirements as 

documented on-line in the GSFC QMS system 

(http://gsfcmanagementsystem.gsfc.nasa.gov/fundamentals.cfm). 

-or

(b) The Aerospace Standard (AS) 9100. Additional quality requirements may also be 

specified in individual task orders.

―Compliant‖ means that the contractor has defined, documented, and will continually 

implement during the term of the contract management-approved methods of operation 

that conform to the requirements given in the above-cited International Standard.
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-and

(c) Attachment F – Quality Assurance Plan (QAP)

(End of clause)

E.6 MATERIAL INSPECTION AND RECEIVING REPORT (1852.246-72)

 (AUG 2003)

(a) At the time of each delivery to the Government under this contract, the Contractor 

shall furnish a Material Inspection and Receiving Report (DD Form 250 series) prepared 

in an original copy and sufficient other copies to accomplish the following distribution:

(1) Via mail and marked "Advance Copy", one copy each to the Contracting 

Officer, the Contracting Officer's Technical Representative (if designated in the contract), 

and to the cognizant Administrative Contracting Officer, if any.

(2) Via mail, the original and 1 copy (unfolded) to the shipment address (delivery 

point) specified in Section F of this contract. Mark the exterior of the envelope 

"CONTAINS DD FORM 250". This must arrive prior to the shipment.

(3) With shipment in waterproof envelope (one copy) for the consignee.

(4) If the shipment address is not directly to the Goddard Space Flight Center 

(Greenbelt) or Goddard Space Flight Center (Wallops) central receiving areas, then one 

copy of the DD Form 250 must be provided (via mail) to one on the following addresses 

depending upon whether this contract is with GSFC Greenbelt or GSFC Wallops:

Receiving and Inspection (Code 279), Goddard Space Flight Center, Greenbelt, MD 

20771

Receiving and Inspection (Bldg. F16), Wallops Flight Facility, Wallops Island VA 23337

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR 

Supplement 1846.6. The Contractor shall enclose the copies of the DD Form 250 in the 

package or seal them in a waterproof envelope, which shall be securely attached to the 

exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list 

on the DD Form 250, as additional information, the quantity of packages and the package 

numbers. The Contractor shall forward the DD Form 250 with the lowest numbered 

package of the shipment and print the words "CONTAINS DD FORM 250" on the 

package.

(End of clause)
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E.7 MATERIAL INSPECTION AND RECEIVING REPORT NOT REQUIRED 

(GSFC 52.246-94) (APR 1989)

NASA FAR Supplement clause 18-52.246-72 of this contract requires the furnishing of a 

Material Inspection and Receiving Report (MIRR) (DD Form 250 series) at the time of 

each delivery under this contract. However, a MIRR is not required for the following 

deliverable items:

Description

Services rendered 

Reports/documentation

(End of clause)

E.8 CLAUSES INCORPORATED BY REFERENCE -- SECTION E

Clause E.3 and E.4 at the beginning of this Section are incorporated by reference, with 

the same force and effect as if they were given in full text. Clauses incorporated by 

reference which require a fill-in by the Government include the text of the affected 

paragraph(s) only. This does not limit the clause to the affected paragraph(s). The 

Contractor is responsible for understanding and complying with the entire clause. The 

full text of the clause is available at the addresses contained in clause 52.252-2, Clauses 

Incorporated by Reference, of this contract.

(End of clause)

[END OF SECTION E]
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SECTION F - DELIVERIES AND PERFORMANCE

F.1 EFFECTIVE ORDERING PERIOD - TASK ORDERS

The Government may issue task orders for a period of five (5) years after the effective

date of the contract, August 1, 2013. New Task Orders shall not be issued after the 

expiration of the effective ordering period. 

(End of text)

F.2 52.242-15 STOP-WORK ORDER (AUG 1989) - ALTERNATE I (APR 1984)

F.3 52.247-34 F.O.B. DESTINATION (NOV 1991)

F.4 PLACE OF PERFORMANCE - SERVICES 

The services to be performed under this contact shall be performed at the following 

location(s): NASA Goddard Space Flight Center, the Contractor‘s off-site facilities, and 

other NASA facilities. 

(End of text)

F.5 SHIPPING INSTRUCTIONS -- CENTRAL RECEIVING (GSFC 52.247-94) 

 (JUN 2006)

Shipments of the items required under this contract shall be to:

Receiving Officer

Building 35

Code 279

Goddard Space Flight Center

Greenbelt, Maryland 20771

Marked for:

Technical Officer (Name):______________ Code: _____________________

Building: ___________________________ Room: _____________________

Contract No.:________________________

Item(s) No.__________________________

Compliance with this clause is necessary to assure verification of delivery and acceptance 

and prompt payment.

(End of clause)
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F.6 CLAUSES INCORPORATED BY REFERENCE -- SECTION F

Clause(s) F.2 and F.3 at the beginning of this Section are incorporated by reference, with 

the same force and effect as if they were given in full text. Clauses incorporated by 

reference which require a fill-in by the Government include the text of the affected 

paragraph(s) only. This does not limit the clause to the affected paragraph(s). The 

Contractor is responsible for understanding and complying with the entire clause. The 

full text of the clause is available at the addresses contained in clause 52.252-2, Clauses 

Incorporated by Reference, of this contract.

(End of clause)

[END OF SECTION F]
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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 1852.242-71 TRAVEL OUTSIDE OF THE UNITED STATES (DEC 1988)

G.2 1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT 

REPORTING (NOV 2004)

G.3 1852.216-76 AWARD FEE FOR SERVICE CONTRACTS (APR 2012)

NOTE: Clause G.3 applies only to Task Orders issued for Services.

(a) The contractor can earn award fee from a minimum of zero dollars to the 

maximum stated in NASA FAR Supplement clause 1852.216-85, "Estimated Cost and 

Award Fee" in this contract. 

 (b) Beginning 6 months after the effective date of this contract, the Government shall 

evaluate the Contractor's performance every 6 months to determine the amount of award 

fee earned by the contractor during the period. The Contractor may submit a selfevaluation of performance for each evaluation period under consideration. These selfevaluations will be considered by the Government in its evaluation. The Government's 

Fee Determination Official (FDO) will determine the award fee amounts based on the 

Contractor's performance in accordance with the Performance Evaluation Plan. The plan 

may be revised unilaterally by the Government prior to the beginning of any rating period 

to redirect emphasis. 

 (c) The Government will advise the Contractor in writing of the evaluation results. 

The NASA/Shared Services Center Financial Management Division (FMD) Accounts 

Payable will make payment based on issuance of a unilateral modification by the 

Contracting Officer.

 (d) The Contracting Officer may direct the withholding of earned award fee payments 

until a reserve is set aside in an amount that the Contracting Officer considers necessary 

to protect the Government's interest relative to an orderly and timely closeout of the 

contract. This reserve shall not exceed 15 percent of the contract‘s total potential award 

fee or $100,000, whichever is less. 

 (e) The amount of award fee which can be awarded in each evaluation period is 

limited to the amounts set forth in the approved Performance Evaluation Plan. Award fee 

which is not earned in an evaluation period cannot be reallocated to future evaluation 

periods. 

 (f) (1) Provisional award fee payments will be made under this contract pending the 

determination of the amount of fee earned for an evaluation period. If applicable, 

provisional award fee payments will be made to the Contractor on a monthly basis. The 

total amount of award fee available in an evaluation period that will be provisionally paid 

is the lesser of 80% or the prior period's evaluation score. 

 (2) Provisional award fee payments will be superseded by the final award fee 

evaluation for that period. If provisional payments exceed the final evaluation score, the 

Contractor will either credit the next payment voucher for the amount of such 

overpayment or refund the difference to the Government, as directed by the Contracting 

Officer. 
NNG13CR48C

18

 (3) If the Contracting Officer determines that the Contractor will not achieve a 

level of performance commensurate with the provisional rate, payment of provisional 

award fee will be discontinued or reduced in such amounts as the Contracting Officer 

deems appropriate. The Contracting Officer will notify the Contractor in writing if it is 

determined that such discontinuance or reduction is appropriate. 

 (4) Provisional award fee payments may be made prior to the first award fee 

determination by the Government. 

 (g) Award fee determinations are unilateral decisions made solely at the discretion of 

the Government.

(End of clause)

G.4 1852.216-77 AWARD FEE FOR END ITEMS CONTRACTS (APR 2012)

NOTE: Clause G.4 applies only to Task Orders issued for End-Items.

 (a) The contractor can earn award fee, or base fee, if any, from a minimum of zero 

dollars to the maximum stated in NASA FAR Supplement clause 1852.216-85, 

"Estimated Cost and Award Fee" in this contract. All award fee evaluations, with the 

exception of the last evaluation, will be interim evaluations. At the last evaluation, which 

is final, the Contractor's performance for the entire contract will be evaluated to 

determine total earned award fee. No award fee or base fee will be paid to the Contractor 

if the final award fee evaluation is "poor/unsatisfactory." 

 (b) Beginning 6 months after the effective date of this contract, the Government will 

evaluate the Contractor's interim performance every 6* months to monitor Contractor 

performance prior to contract completion and to provide feedback to the Contractor. The 

evaluation will be performed in accordance with the Performance Evaluation Plan of this 

contract. The Contractor may submit a self-evaluation of performance for each period 

under consideration. These self-evaluations will be considered by the Government in its 

evaluation. The Government will advise the Contractor in writing of the evaluation 

results. The plan may be revised unilaterally by the Government prior to the beginning of 

any rating period to redirect emphasis. 

 (c) (1) Base fee, if applicable, will be paid in N/A installments based on the percent 

of completion of the work as determined by the Contracting Officer. 

 (2) Interim award fee payments will be made to the Contractor based on each 

interim evaluation. The amount of the interim award fee payment is limited to the lesser 

of the interim evaluation score or 80 percent of the fee allocated to that period less any 

provisional payments made during the period. All interim award fee payments will be 

superseded by the final award fee determination. 

 (3) Provisional award fee payments will be made under this contract pending 

each interim evaluation. If applicable, provisional award fee payments will be made to 

the Contractor on monthly basis. The amount of award fee which will be provisionally 

paid in each evaluation period is limited to 80 percent of the prior interim evaluation 

score (see Government Performance Evaluation Plan). Provisional award fee payments 

made each evaluation period will be superseded by the interim award fee evaluation for 

that period. If provisional payments made exceed the interim evaluation score, the 

Contractor will either credit the next payment voucher for the amount of such 
NNG13CR48C

19

overpayment or refund the difference to the Government, as directed by the Contracting 

Officer. If the Government determines that (i) the total amount of provisional fee 

payments will apparently substantially exceed the anticipated final evaluation score, or

(ii) the prior interim evaluation is "poor/unsatisfactory," the Contracting Officer will 

direct the suspension or reduction of the future payments and/or request a prompt refund 

of excess payments as appropriate. Written notification of the determination will be 

provided to the Contractor with a copy to the Deputy Chief Financial Officer (Finance). 

 (4) All interim (and provisional, if applicable) fee payments will be superseded 

by the fee determination made in the final award fee evaluation. The Government will 

then pay the Contractor, or the Contractor will refund to the Government the difference 

between the final award fee determination and the cumulative interim (and provisional, if 

applicable) fee payments. If the final award fee evaluation is "poor/unsatisfactory", any 

base fee paid will be refunded to the Government. 

 (5) Payment of base fee, if applicable, will be made based on submission of an 

invoice by the Contractor. Payment of award fee will be made by the NASA/Shared 

Services Center Financial Management Division (FMD) Accounts Payable based on the 

issuance of a unilateral modification by the Contracting Officer.

(d) The Contracting Officer may direct the withholding of interim award fee payments 

until a reserve is set aside in an amount that the Contracting Officer considers necessary 

to protect the Government's interest relative to an orderly and timely closeout of the 

contract. This reserve shall not exceed 15 percent of the contracts total potential award 

fee or $100,000, whichever is less.

 (e) Award fee determinations are unilateral decisions made solely at the discretion of 

the Government. 

* [A period of time greater or lesser than 6 months may be substituted in accordance 

with 1816.405-272(a).] 

(End of clause)

G.5 FINANCIAL MANAGEMENT REPORTING (GSFC 52.242-90) (JAN 2012)

(a) Requirements. This clause provides the supplemental instructions referred to in 

NASA FAR Supplement (NFS) clause 1852.242-73. The NFS clause and NASA 

Procedural Requirements (NPR) 9501.2E, ―NASA Contractor Financial Management 

Reporting‖, establish report due dates and other financial management reporting 

requirements. NPR 9501.2E permits withholding of payment for noncompliance.

(b) Supplemental instructions. (1) Monthly (NF 533M) reports are required. Quarterly 

(NF 533Q) reports are also required. The reporting structure shall be in accordance with 

Attachment C of Section J of this contract.
NNG13CR48C

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(2) As stated in NPR 9501.2E, NASA strongly encourages electronic contractor cost 

reporting. The preferred formats are Excel and Adobe. Contact the Contracting Officer 

for any E-Mail addresses that are not provided or which become noncurrent. 

Distribution shall be as follows:

Contracting Officer, Code 210.M

E-Mail: Kelly.D.Jonas@nasa.gov

Contracting Officer‘s Representative, Code 560

E-Mail: Anthony.B.Sanders@nasa.gov

Resources Analyst, Code 501

E-Mail: Susan.R.Grieve@nasa.gov

Regional Finance Office Cost Team, Code 155

E-Mail: GSFC-rfocateam@lists.nasa.gov

Administrative Contracting Officer (if delegated)

(c) Web site. NPR 9501.2E, ―NASA Contractor Financial Management Reporting‖:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

(End of clause)

G.6 ADVANCED AGREEMENT BETWEEN THE PARTIES: REQUIREMENT 

TO PROVIDE CONTRACT HISTORICAL DATA (GSFC 52.242-91) (MAR 2011)

(a) NASA may issue a competitive solicitation for a follow-on effort for services 

similar to those provided under this contract. As part of this follow-on 

competition, NASA may include historical labor category descriptions, full-time 

equivalents (FTEs), average weighted direct labor rates, and other information 

from this contract in the follow-on solicitation for use by all potential offerors. 

Including this data in the solicitation is intended to ensure a comprehensive and 

fair evaluation of competitive proposals and increase the probability that realistic 

pricing is provided in future proposals submitted. Minimizing the potential risk 

for unrealistic or unsubstantiated pricing materially reduces the risk that cost 

could become an inappropriate discriminator among competing offerors. 

(b) Based on the above, the Contractor shall, within 30 days of a written request 

from the Contracting Officer, provide and deliver all of the information included 

in Attachment I, CONTRACT HISTORICAL DATA, of the contract.

(End of Clause)
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G.7 PROPERTY CLAUSE APPLICABILITY—ON-SITE AND OFF-SITE 

 (GSFC 52.245-96) (MAR 2011)

(a) Performance of this contract requires that Contractor personnel and any furnished 

and/or acquired Government property be located at both Government controlled and 

managed premises (on-site) and at Contractor controlled and managed premises (offsite). The requirements for control and accountability of Government property differ 

depending upon the location of the property. The applicability of the clauses in this 

contract to on-site and to off-site locations is indicated below.

(b) Clauses applicable to both on-site and off-site locations.

FAR clause 52.245-1, ―Government Property‖

FAR clause 52.245-9, ―Use and Charges‖

NASA FAR Supplement clause 1852.245-70, ―Contractor Requests for GovernmentProvided Equipment‖

NASA FAR Supplement clause 1852.245-72, ―Liability for Government Property 

Furnished for Repair or Other Services‖ 

NASA FAR Supplement clause 1852.245-74, ―Identification and Marking of 

Government Equipment‖

NASA FAR Supplement clause1852.245-75, ―Property Management Changes‖

NASA FAR Supplement clause 1852.245-78, ―Physical Inventory of Capital Personal 

Property‖

NASA FAR Supplement clause 1852.245-79, ―Records and Disposition Reports for 

Government Property with Potential Historic or Significant Real Value‖

NASA FAR Supplement clause 1852.245-83, ―Real Property Management 

Requirements‖

(c) Clauses applicable only to off-site locations.

NASA FAR Supplement clause 1852.245-73, ―Financial Reporting of NASA Property in 

the Custody of Contractors"

NASA FAR Supplement clause 1852.245-76, ―List of Government Property Furnished 

Pursuant to FAR 52.245-1‖

(d) Clauses applicable only to on-site locations.

FAR clause 52.245-2, ―Government Property Installation Operation Services‖
NNG13CR48C

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NASA FAR Supplement clause 1852.245-71, ―Installation-Accountable Government 

Property"

NASA FAR Supplement clause 1852.245-77, ―List of Government Property Furnished 

Pursuant to FAR 52.245-2‖

NASA FAR Supplement clause 1852.245-82, ―Occupancy Management Requirements‖

GSFC clause 52.245-93, ―Reports of Contractor Acquired Government Property‖

(End of clause)

G.8 1852.216-87 SUBMISSION OF VOUCHERS FOR PAYMENT (MAR 1998)

(a) The designated billing office for cost vouchers for purposes of the Prompt Payment 

clause of this contract is indicated below. Public vouchers for payment of costs shall 

include a reference to the number of this contract.

(b) (1) If the contractor is authorized to submit interim cost vouchers directly to the 

NASA paying office, the original voucher should be submitted to:

NASA Shared Services Center (NSSC), 

Financial Management Division (FMD) – Accounts Payable, 

Bldg 1111, C. Road, Stennis Space Center, MS 39529

Email: NSSC-AccountsPayable@nasa.gov. 

(2) For any period that the Defense Contract Audit Agency has authorized the 

Contractor to submit interim cost vouchers directly to the Government paying 

office, interim vouchers are not required to be sent to the Auditor, and are 

considered to be provisionally approved for payment, subject to final audit.

(3) Copies of vouchers should be submitted as directed by the Contracting 

Officer.

(c) If the contractor is not authorized to submit interim cost vouchers directly to the 

paying office as described in paragraph (b), the contractor shall prepare and submit 

vouchers as follows:

(1) One original Standard Form (SF) 1034, SF 1035, or equivalent Contractor's 

attachment to: 

DCAA Columbia Branch

10025 Governor Warfield Parkway

One Mall North 

Columbia, MD 21049
NNG13CR48C

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(2) RESERVED

(3) The Contracting Officer may designate other recipients as required.

(d) Public vouchers for payment of fee shall be prepared similarly to the procedures in

paragraphs (b) or (c) of this clause, whichever is applicable, and be forwarded to:

NASA Shared Services Center (NSSC), 

Financial Management Division (FMD) – Accounts Payable, 

Bldg 1111, C. Road, Stennis Space Center, MS 39529

Email: NSSC-AccountsPayable@nasa.gov. 

This is the designated billing office for fee vouchers for purposes of the Prompt Payment 

clause of this contract.

(e) In the event that amounts are withheld from payment in accordance with provisions of 

this contract, a separate voucher for the amount withheld will be required before payment 

for that amount may be made.

(End of clause)

G.9 1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE

 AND PATENT REPRESENTATIVE (JUL 1997)

(a) For purposes of administration of the clause of this contract entitled "New 

Technology" or "Patent Rights - Ownership by the Contractor," whichever is included, 

the following named representatives are hereby designated by the Contracting Officer to 

administer such clause:

New Technology Representative

Code 504, NASA Goddard Space Flight Center, Greenbelt, MD 20771

Patent Representative

Code 140.1, NASA Goddard Space Flight Center, Greenbelt, MD 20771

(b) Reports of reportable items, and disclosure of subject inventions, interim reports, final 

reports, utilization reports, and other reports required by the clause, as well as any 

correspondence with respect to such matters, should be directed to the New Technology 

Representative unless transmitted in response to correspondence or request from the 

Patent Representative. Inquires or requests regarding disposition of rights, election of 

rights, or related matters should be directed to the Patent Representative. This clause shall 

be included in any subcontract hereunder requiring a "New Technology" clause or 

"Patent Rights - Ownership by the Contractor" clause, unless otherwise authorized or 

directed by the Contracting Officer. The respective responsibilities and authorities of the 

above-named representatives are set forth in 1827.305-370 of the NASA FAR 

Supplement.

(End of clause)
NNG13CR48C

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G.10 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENTPROVIDED EQUIPMENT (JAN 2011)

(a) The Contractor shall provide all property required for the performance of this 

contract. The Contractor shall not acquire or construct items of property to which the 

Government will have title under the provisions of this contract without the Contracting 

Officer's written authorization. Property which will be acquired as a deliverable end item 

as material or as a component for incorporation into a deliverable end item is exempt 

from this requirement. Property approved as part of the contract award or specifically 

required within the statement of work is exempt from this requirement.

(b)(1) In the event the Contractor is unable to provide the property necessary for 

performance, and the Contractor requests provision of property by the Government, the 

Contractor's request shall -

(i) Justify the need for the property;

(ii) Provide the reasons why contractor-owned property cannot be used;

(iii) Describe the property in sufficient detail to enable the Government to 

screen its inventories for available property or to otherwise acquire property, 

including applicable manufacturer, model, part, catalog, National Stock Number 

or other pertinent identifiers;

(iv) Combine requests for quantities of items with identical descriptions and 

estimated values when the estimated values do not exceed $100,000 per unit; 

and

(v) Include only a single unit when the acquisition or construction value equals 

or exceeds $100,000.

(2) Contracting Officer authorization is required for items the Contractor intends to 

manufacture as well as those it intends to purchase.

(3) The Contractor shall submit requests to the Contracting Officer no less than 30 

days in advance of the date the Contractor would, should it receive authorization, 

acquire or begin fabrication of the item.

(c) The Contractor shall maintain copies of Contracting Officer authorizations, 

appropriately cross-referenced to the individual property record, within its property 

management system.

(d) Property furnished from Government excess sources is provided as-is, where-is. The 

Government makes no warranty regarding its applicability for performance of the 

contract or its ability to operate. Failure of property obtained from Government excess 
NNG13CR48C

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sources under this clause is insufficient reason for submission of requests for equitable 

adjustments discussed in the clause at FAR 52.245-1, Government Property, as 

incorporated in this contract.

(End of clause)

G.11 1852.245-71 INSTALLATION - ACCOUNTABLE GOVERNMENT 

PROPERTY (JAN 2011)

(a) The Government property described in paragraph (c) of this clause may be made 

available to the Contractor on a no-charge basis for use in performance of this contract. 

This property shall be utilized only within the physical confines of the NASA installation 

that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). 

Under this clause, the Government retains accountability for, and title to, the property, 

and the Contractor shall comply with the following:

(1) NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory 

Management Manual;

(2) NASA Procedural Requirements (NPR) 4200.1, NASA Equipment 

Management Procedural Requirements;

(3) NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property 

Disposal Procedural Requirements;

(4) Notify the cognizant property custodian, COTR, and the Installation Security 

Officer immediately if theft of Government property is suspected or property 

cannot be located 

(5) Identify Government property equipment that is no longer considered 

necessary for performance of the contract. 

(6) Ensure that equipment is turned in to the Property Disposal Officer through 

the cognizant property custodian when no longer needed. This is the only 

acceptable procedure for disposal of Government property.

(7) Do not relocate Government property within Government premises or remove 

Government property from Government premises without written approval.

(8) Ensure that Government property, including property leased to the 

Government, is used only for the purposes of performing the contract.

(9) Ensure that Government property is protected and conserved.

 Property not recorded in NASA property systems must be managed in accordance with 

the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

 The Contractor shall establish and adhere to a system of written procedures to assure 

continued, effective management control and compliance with these user responsibilities. 

In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, 

damaged, destroyed or stolen by the contractor or their employees when determined 

responsible by a NASA Property Survey Board, in accordance with the NASA guidance 

in this clause.
NNG13CR48C

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 (b)(1) The official accountable recordkeeping, financial control, and reporting of the 

property subject to this clause shall be retained by the Government and accomplished 

within NASA management information systems prescribed by the installation Supply and 

Equipment Management Officer (SEMO) and Financial Management Officer. If this 

contract provides for the Contractor to acquire property, title to which will vest in the 

Government, the following additional procedures apply:

 (i) The Contractor's purchase order shall require the vendor to deliver the property to 

the installation central receiving area.

 (ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the 

vendor, to the installation central receiving area.

 (iii) The Contractor shall establish a record for Government titled property as required 

by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until 

accountability is accepted by the Government.

 (iv) Contractor use of Government property at an off-site location and off-site 

subcontractor use requires advance approval of the Contracting Officer and notification 

of the Industrial Property Officer. The property shall be considered Government 

furnished and the Contractor shall assume accountability and financial reporting 

responsibility. The Contractor shall establish records and property control procedures and 

maintain the property in accordance with the requirements of FAR 52.245-1, Government 

Property (as incorporated in this contract), until its return to the installation. NASA 

Procedural Requirements related to property loans shall not apply to offsite use of 

property by contractors.

 (2) After transfer of accountability to the Government, the Contractor shall continue to 

maintain such internal records as are necessary to execute the user responsibilities 

identified in paragraph (a) of this clause and document the acquisition, billing, and 

disposition of the property. These records and supporting documentation shall be made 

available, upon request, to the SEMO and any other authorized representatives of the 

Contracting Officer.

 (c) The following property and services are provided: 

 (1) Office space, work area space, and utilities. Government telephones are available 

for official purposes only.

 (2) Office furniture.

 (3) Property will be listed in Task Orders, if applicable.

 (i) If the Contractor acquires property, title to which vests in the Government pursuant 

to other provisions of this contract, this property also shall become accountable to the 

Government upon its entry into Government records.

 (ii) The Contractor shall not bring to the installation for use under this contract any 

property owned or leased by the Contractor, or other property that the Contractor is 

accountable for under any other Government contract, without the Contracting Officer's 

prior written approval.

 (4) Supplies from stores stock.

 (5) Publications and blank forms stocked by the installation.

 (6) Safety and fire protection for Contractor personnel and facilities.

 (7) Installation service facilities: Agency Consolidated End-User Services (ACES) IT 

Services.
NNG13CR48C

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 (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses 

sustained during on-site duty.

 (9) Cafeteria privileges for Contractor employees during normal operating hours.

 (10) Building maintenance for facilities occupied by Contractor personnel.

 (11) Moving and hauling for office moves, movement of large equipment, and delivery 

of supplies. Moving services may be provided on-site, as approved by the Contracting 

Officer.

(End of clause)

G.12 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE 

 CUSTODY OF CONTRACTORS (JAN 2011)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in 

the Custody of Contractors, in accordance with this clause, the instructions on the form 

and NFS subpart 1845.71, and any supplemental instructions for the current reporting 

period issued by NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the 

Contractor shall include data on property in the possession of subcontractors in the 

annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the NASA 

Goddard Space Flight Center (GSFC) General Accounting Department, General 

Ledger Section, Code 157 Greenbelt, MD 20771, unless the Contractor uses the NF 

1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DOD) Property 

Administrator if contract administration has been delegated to DOD) to the following 

address: : NASA Goddard Space Flight Center, Supply and Equipment 

Management Branch, Code 273, Greenbelt, MD 20771, unless the Contractor uses 

the NF 1018 Electronic Submission System (NESS) for report preparation and 

submission.

(c)(1) The annual reporting period shall be from October 1 of each year through 

September 30 of the following year. The report shall be submitted in time to be received 

by October 15. The information contained in these reports is entered into the NASA 

accounting system to reflect current asset values for agency financial statement purposes. 

Therefore, it is essential that required reports be received no later than October 15. Some 

activity may be estimated for the month of September, if necessary, to ensure the NF 

1018 is received when due. However, contractors' procedures must document the process 

for developing these estimates based on planned activity such as planned purchases or 

NASA Form 533 (NF 533 Contractor Financial Management Report) cost estimates. It 

should be supported and documented by historical experience or other corroborating 

evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records 

Retention. Contractors shall validate the reasonableness of the estimates and associated 
NNG13CR48C

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methodology by comparing them to the actual activity once that data is available, and 

adjust them accordingly. In addition, differences between the estimated cost and actual 

cost must be adjusted during the next reporting period. Contractors shall have formal 

policies and procedures, which address the validation of NF 1018 data, including data 

from subcontractors, and the identification and timely reporting of errors. The objective 

of this validation is to ensure that information reported is accurate and in compliance with 

the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the 

contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) 

within 30 days after discovery of the error to discuss corrective action.

(2) The Contracting Officer may, in NASA's interest, withhold payment until a reserve 

not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, 

has been set aside, if the Contractor fails to submit annual NF 1018 reports in 

accordance with NFS subpart 1845.71 and any supplemental instructions for the 

current reporting period issued by NASA. Such reserve shall be withheld until the 

Contracting Officer has determined that NASA has received the required reports. The 

withholding of any amount or the subsequent payment thereof shall not be construed 

as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property 

subject to reporting when the contract performance period is complete in accordance with

paragraph (b)(1) through (3) of this clause.

(End of clause)

G.13 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT 

 EQUIPMENT (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using 

NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix 

Identification Symbols to Aerospace Parts Using Direct Part Marking 

Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix 

Identification Symbols on Aerospace Parts or through the use of commercial marking 

techniques that: (1) are sufficiently durable to remain intact through the typical lifespan 

of the property: and, (2) contain the data and data format required by the standards. This 

requirement includes deliverable equipment listed in the schedule and other equipment 

when no longer required for contract performance and NASA directs physical transfer to 

NASA or a third party. The Contractor shall identify property in both machine and 

human readable form unless the use of a machine readable-only format is approved by 

the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without 

disassembly or movement of the equipment, when the items are placed in service unless 

such placement would have a deleterious effect on safety or on the item's operation. 
NNG13CR48C

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(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the 

following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred 

under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the 

NASA center receiving activity listed below:

NASA Goddard Space Flight Center

Building 35, Code 279

Greenbelt, MD 20771

(f) The contractor shall include the substance of this clause, including this paragraph (f), 

in all subcontracts that require delivery of equipment.

(End of clause)

G.14 1852.245-75 PROPERTY MANAGEMENT CHANGES (JAN 2011)

(a) The Contractor shall submit any changes to standards and practices used for 

management and control of Government property under this contract to the 

assigned property administrator prior to making the change whenever the change -

(1) Employs a standard that allows increase in thresholds or changes the 

timing for reporting loss, damage, or destruction of property;

(2) Alters physical inventory timing or procedures;

(3) Alters recordkeeping practices;

(4) Alters practices for recording the transport or delivery of Government 

property; or
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(5) Alters practices for disposition of Government property.

(End of clause)

G.15 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO FAR 

 52.245-1 (1852.245-76) (JAN 2011)

For performance of work under this contract, the Government will make available 

Government property identified on a task by task basis within the Task Order issued, if 

applicable, on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, 

Government Property, as incorporated in this contract. The Contractor shall use this 

property in the performance of this contract at the Contractor‘s facilities and at other 

location(s) as may be approved by the Contracting Officer. Under FAR 52.245-1, the 

Contractor is accountable for the identified property.

(End of clause)

G.16 1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL 

PROPERTY (JAN 2011)

(a) In addition to physical inventory requirements under the clause at FAR 52.245–1, 

Government Property, as incorporated in this contract, the Contractor shall conduct 

annual physical inventories for individual property items with an acquisition cost 

exceeding $100,000. 

(1) The Contractor shall inventory—

(i) Items of property furnished by the Government; 

(ii) Items acquired by the Contractor and titled to the Government under the 

clause at FAR 52.245–1; 

(iii) Items constructed by the Contractor and not included in the deliverable, 

but titled to the Government under the clause at FAR 52.245–1; and 

(iv) Complete but undelivered deliverables.

(2) The Contractor shall use the physical inventory results to validate the property

record data, specifically location and use status, and to prepare summary reports of 

inventory as described in paragraph (c) of this clause.

(b) Unless specifically authorized in writing by the Property Administrator, the 

inventory shall be performed and posted by individuals other than those assigned custody 

of the items, responsibility for maintenance, or responsibility for posting to the property 

record. The Contractor may request a waiver from this separation of duties requirement 

from the Property Administrator, when all of the conditions in either (1) or (2) of this 

paragraph are met.

(1) The Contractor utilizes an electronic system for property identification, such as 

a laser bar-code reader or radio frequency identification reader, and

(i) The programs or software preclude manual data entry of inventory 

identification

data by the individual performing the inventory; and 

(ii) The inventory and property management systems contain sufficient 
NNG13CR48C

31

management controls to prevent tampering and assure proper posting of collected 

inventory data.

(2) The Contractor has limited quantities of property, limited personnel, or limited 

property systems; and the Contractor provides written confirmation that the Government 

property exists in the recorded condition and location; 

(3) The Contractor shall submit the request to the cognizant property administrator 

and obtain approval from the property administrator prior to implementation of the 

practice.

(c) The Contractor shall report the results of the physical inventory to the property 

administrator within 10 calendar days of completion of the physical inventory. The report 

shall—

(1) Provide a summary showing number and value of items inventoried; and

(2) Include additional supporting reports of—

(i) Loss in accordance with the clause at 52.245–1, Government Property; 

(ii) Idle property available for reuse or disposition; and

(iii) A summary of adjustments made to location, condition, status, or user as 

a result of the physical inventory reconciliation.

(d) The Contractor shall retain auditable physical inventory records, including records 

supporting transactions associated with inventory reconciliation. All records shall be 

subject to Government review and/or audit.

(End of clause)

G.17 RESERVED

G.18 1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS (JAN 2011)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, 

as included in this contract, the Contractor shall comply with the following in 

performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Property Management.

(2) NPR 8831.2, Facility Maintenance Management.

(b) The Contractor shall obtain the written approval of the Contracting Officer before 

installing or removing Contractor-owned property onto or into any Government real 

property or when movement of Contractor-owned property may damage or destroy 

Government-owned property. The Contractor shall restore damaged property to its 

original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or 

structural alterations in Government buildings or other real property without the advance, 

written approval of the Contracting Officer. Fixed improvement or structural alterations, 

as used herein, means any alteration or improvement in the nature of the building or other 

real property that, after completion, cannot be removed without substantial loss of value 
NNG13CR48C

32

or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no 

longer required for performance under the contract, as directed by the Contracting 

Officer.

(End of Clause)

G.19 INDIVIDUALS AUTHORIZED TO ISSUE ORDERS

The following personnel are authorized to issue orders under this contract. All 

designated personnel are employed by the NASA Goddard Space Flight Center unless 

otherwise indicated:

Contracting Officer, Code 210

(End of Text)

G.20 1852.227-86 COMMERCIAL COMPUTER SOFTWARE - LICENSING 

(DEC 1987)

(a) Any delivered commercial computer software (including documentation thereof) 

developed at private expense and claimed as proprietary shall be subject to the restricted 

rights in paragraph (d) of this clause. Where the vendor/contractor proposes its standard 

commercial software license, those applicable portions thereof consistent with Federal 

laws, standard industry practices, the Federal Acquisition Regulations (FAR) and the 

NASA FAR Supplement, including the restricted rights in paragraph (d) of this clause, 

are incorporated into and made a part of this purchase order/contract. 

(b) Although the vendor/contractor may not propose its standard commercial software 

license until after this purchase order/contract has been issued, or at or after the time the 

computer software is delivered, such license shall nevertheless be deemed incorporated 

into and made a part of this purchase order/contract under the same terms and conditions 

as in paragraph (a) of this clause. For purposes of receiving updates, correction notices, 

consultation, and similar activities on the computer software, the NASA Contracting 

Officer or the NASA Contracting Officer's Technical Representative/User may sign any 

agreement, license, or registration form or card and return it directly to the 

vendor/contractor; however, such signing shall not alter any of the terms and conditions 

of this clause. 

(c) The vendor's/contractor's acceptance is expressly limited to the terms and conditions 

of this purchase order/contract. If the specified computer software is shipped or delivered 

to NASA, it shall be understood that the vendor/contractor has unconditionally accepted 

the terms and conditions set forth in this clause, and that such terms and conditions 

(including the incorporated license) constitute the entire agreement between the parties 

concerning rights in the computer software. 

(d) The following restricted rights shall apply: 
NNG13CR48C

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(1) The commercial computer software may not be used, reproduced, or disclosed by the 

Government except as provided below or otherwise expressly stated in the purchase 

order/contract. 

(2) The commercial computer software may be--

(i) Used, or copied for use, in or with any computer owned or leased by, or on behalf of, 

the Government; provided, the software is not used, nor copied for use, in or with more 

than one computer simultaneously, unless otherwise permitted by the license 

incorporated under paragraphs (a) or (b) of this clause; 

(ii) Reproduced for safekeeping (archives) or backup purposes; 

(iii) Modified, adapted, or combined with other computer software, provided that the 

modified, combined, or adapted portions of the derivative software incorporating 

restricted computer software shall be subject to the same restricted rights; and 

(iv) Disclosed and reproduced for use by Government contractors or their subcontractors 

in accordance with the restricted rights in subparagraphs (d)(2)(i), (ii), and (iii) of this 

clause; provided they have the Government's permission to use the computer software 

and have also agreed to protect the computer software from unauthorized use and 

disclosure. 

(3) If the incorporated vendor's/contractor's software license contains provisions or rights 

that are less restrictive than the restricted rights in paragraph (d)(2) of this clause, then the 

less restrictive provisions or rights shall prevail. 

(4) If the computer software is published, copyrighted computer software, it is licensed to 

the Government, without disclosure prohibitions, with the rights in paragraphs (d)(2) and 

(3) of this clause. 

(5) The computer software may be marked with any appropriate proprietary notice that is 

consistent with the rights in paragraphs (d)(2), (3), and (4) of this clause. 

(End of clause)

G.21 CLAUSES INCORPORATED BY REFERENCE -- SECTION G

Clause(s) G.1 and G.2 at the beginning of this Section are incorporated by reference, with 

the same force and effect as if they were given in full text. Clauses incorporated by 

reference which require a fill-in by the Government include the text of the affected 

paragraph(s) only. This does not limit the clause to the affected paragraph(s). The 

Contractor is responsible for understanding and complying with the entire clause. The 

full text of the clause is available at the addresses contained in clause 52.252-2, Clauses 

Incorporated by Reference, of this contract.

(End of clause)

[END OF SECTION G]
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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 1852.208-81 RESTRICTIONS ON PRINTING AND DUPLICATING

(NOV 2004)

H.2. 1852.244-70 GEOGRAPHIC PARTICIPATION IN THE AEROSPACE 

PROGRAM (APR 1985)

H.3 1852.225-70 EXPORT LICENSES (FEB 2000)

(a) The Contractor shall comply with all U.S. export control laws and regulations, 

including the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 

120 through 130, and the Export Administration Regulations (EAR), 15 CFR

Parts 730 through 799, in the performance of this contract. In the absence of 

available license exemptions/exceptions, the Contractor shall be responsible for 

obtaining the appropriate licenses or other approvals, if required, for exports of 

hardware, technical data, and software, or for the provision of technical 

assistance.

(b) The Contractor shall be responsible for obtaining export licenses, if required, 

before utilizing foreign persons in the performance of this contract, including 

instances where the work is to be performed on-site at NASA Goddard Space 

Flight Center, where the foreign person will have access to export-controlled 

technical data or software.

(c) The Contractor shall be responsible for all regulatory record keeping 

requirements associated with the use of licenses and license 

exemptions/exceptions.

(d) The Contractor shall be responsible for ensuring that the provisions of this 

clause apply to its subcontractors.

ALTERNATE I (FEB 2000)

 

(e) The Contractor may request, in writing, that the Contracting Officer 

authorize it to export ITAR-controlled technical data (including software) 

pursuant to the exemption at 22 CFR 125.4(b)(3). The Contracting Officer or 

designated representative may authorize or direct the use of the exemption where 

the data does not disclose details of the design, development, production, or 

manufacture of any defense article.

(End of clause)
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H.4 GOVERNMENT PREMISES—PHYSICAL ACCESS AND COMPLIANCE 

WITH PROCEDURES (GSFC 52.211-95) (APR 2012)

(a)(1) The Contractor must apply for permanent NASA/GSFC Personal Identity 

Verification (PIV) cards (badges) for those employees that will be employed by the 

Contractor and subcontractors and that will be resident for at least six months at GSFC or 

at locations controlled by GSFC, such as GSFC leased space. Other personnel may be 

issued a temporary badge. All personnel must conspicuously display the GSFC PIV card 

at, or above, the waistline. Refer to GSFC clause 52.204-99, ―Contractor Personnel—

Identification, Onsite Reporting, and Checkout Procedures‖ for permanent PIV card 

issuance procedures.

(2) Visits by foreign nationals are restricted and must be necessary for the 

performance of the contract and concurred with by the Contracting Officer or by the 

Contracting Officer‘s Representative. Approval of such visits must be approved in 

advance in accordance with Goddard Procedural Requirement (GPR) 1600.1.

(3) Access to the GSFC may be changed or adjusted in response to threat 

conditions or special situations.

(b) While on Government premises, the Contractor shall comply with all requirements 

governing the conduct of personnel and the operation of the facility. These requirements 

are set forth in NASA Procedural Requirements (NPR), NASA Policy Directives (NPD), 

GPRs, GSFC Policy Directives (GPD), handbooks and announcements. The following 

cover many of the requirements:

(1) Harassment and Discrimination Announcements

http://eeo.gsfc.nasa.gov/policy.html

(2) GSFC Workplace Violence Announcement

https://gs279gdmsias.gsfc.nasa.gov/srv/GDMSNEWDatabaseObject?document_i

d=21144

(3) GPR 1600.1, GSFC Security Requirements

(4) NPD 1600.3, Policy on Prevention of and Response to 

 Workplace Violence

(5) GPR 1700.1, Occupational Safety Program at GSFC

(6) GPR 1700.2, Chemical Hygiene Plan

(7) GPR 1700.8, GSFC Hazard Communication Program

(8) GPR 1800.1, GSFC Smoking and Other Tobacco Use Requirements

(9) GPR 1800.6, Occupational Health, Medicine and Employee

 Assistance Programs

(10) GPR 1860.1, Ionizing Radiation Protection

(11) GPR 1860.2, Laser Radiation Protection

(12) GPR 1860.3, Radio Frequency Radiation Protection

(13) GPR 1860.4, Ultraviolet and High Intensity Light Radiation

 Protection

(14) NPD 2540.1, Personal Use of Government Office Equipment 

 Including Information Technology

(15) GPR 2570.1, Spectrum Management and Radio Frequency (RF)
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 Equipment Licensing

(16) NPR 3713.3, Anti-Harassment Procedures

(17) GPD 8500.1, Environmental Policy and Program Management

(18) GPR 8710.2, GSFC Emergency Management Program Plan

(19) GPR 8710.7, Cryogenic Safety

(20) GPR 8710.8, GSFC Safety Program Management

(21) GPD 8715.1, GSFC Safety Policy

(22) GPR 8715.1, Processing of NASA Safety Reporting System 

 (NSRS) Incident Reports

Copies of the current issuances of the GPD/GPRs may be obtained at 

http://gdms.gsfc.nasa.gov from a computer onsite (GSFC Government Facility or from 

the Contracting Officer. Copies of the current issuances of the NPD/NPRs may be 

obtained at http://nodis3.gsfc.nasa.gov or from the Contracting Officer. The above list 

may be modified by the Contracting Officer to include additional issuances pertaining to 

the conduct of personnel and the operation of the facility. 

(c) The Contractor may not use official Government mail (indicia or "eagle" mail). 

Contractors found in violation could be liable for a fine of $300 per piece of indicia mail 

used. However, the Contractor is allowed to use internal GSFC mail to the extent 

necessary for purposes of the contract.

(End of clause)

H.5 CONTRACTOR PERSONNEL—IDENTIFICATION, ONSITE REPORTING, 

AND CHECKOUT PROCEDURES (GSFC 52.204-99) (APR 2013)

(a) In accordance with FAR 52.204-9, Personal Identity Verification of Contractor 

Personnel, the Contractor shall follow Steps 1 through 7 described in Attachment J

Personal Identity Verification (PIV) Card Issuance Procedures, for each contract 

employee (prime and subcontractor) who will have physical access to a NASA-controlled 

facility (also referred to as ―onsite‖). The Contractor must apply for permanent 

NASA/GSFC PIV cards for t hose contract employees who will be employed by the 

Contractor onsite for at least six months. The GSFC Security Division will consider 

permanent PIV cards for other employees of the Contractor on a case-by-case basis, such 

as employees that are not resident onsite, but must frequently visit. In the future, upon 

written notice from the Contracting Officer, the Contractor shall follow Steps 1 through 7 

in Attachment J for each offsite contract employee (prime and subcontractor) who require 

remote access to a NASA information system for contract performance.

(b) The Contractor shall notify the GSFC Security Division, Code 240, Attention: PIV 

Manager, and the Contracting Officer‘s Representative (COR) of the contractor‘s 

designated PIV Requester within 15 calendar days after award of this contract. The 

NASA maintained PIV system contains work and home location and contact information 

for personnel that have permanent NASA PIV cards. The Contractor may contact the 

PIV Manager, Tel 301-286-2306 for assistance regarding the PIV system.
NNG13CR48C

37

(c) Each contract employee shall provide to the Contractor‘s designated PIV Requester 

the basic identifying information required for a PIV Request to be initiated in the PIV 

System. The PIV Request must be approved by the PIV Sponsor (COR or the Contracting 

Officer). The COR will resolve any housing or access issues, and review the request for 

accuracy and completeness. Requests that are approved by the PIV Sponsor will be 

forwarded to the GSFC Security Division, Code 240, PIV Authorization, Badge 

enrollment, and Badge issuance.

 

(d) The Contractor shall submit an annotated PIV Report each month. The GSFC PIV 

Manager will furnish a PIV print-out to the Contractor no later than the end of each 

month. The Contractor shall annotate this provided report monthly to correct and update 

the information as follows:

(1) Draw a line through the names of employees who are no longer employed by the 

contractor or that no longer work onsite under the contract, and;

(2) Make handwritten changes to any other incorrect data.

The annotated PIV Report shall be separately submitted to the GSFC Security Division, 

Code 240, Attention: PIV Manager, and to the COR by the 10th calendar day of the 

month. 

For the final PIV Report under the contract, the GSFC PIV Manager will furnish a PIV 

print-out to the Contractor no later than two weeks prior to the end of the contract. The 

Contractor shall submit its annotated final PIV Report no later than 3 days prior to the 

end of the contract.

If this is a follow-on contract, at the end of the phase-in period (if any)/start of the basic 

contract period, the GSFC Security Division will provide the Contractor a copy of the 

final PIV Report from the previous contract. The Contractor shall review the list and 

redline it as necessary to reflect its employees requiring PIV cards. The redlined list shall 

be provided the GSFC Security Division within 30 days after the start of the contract.

(e) The Contractor shall ensure that all personnel who have NASA/GSFC issued PIV 

cards, keys or other property who leave its employment or that no longer work onsite, 

process out through the GSFC Security Division, Code 240. Employees must return all 

GSFC issued identification and any Government property no later than the last day of 

their employment or the last day they work onsite under this contract. The Contractor 

shall establish appropriate procedures and controls to ensure this is accomplished. 

Failure to comply may result in the exercise of Government rights to limit and control 

access to Government premises, including denial of access and invalidation of NASA 

issued PIV cards and identification.

(End of clause)
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H.6 1852.209-71 LIMITATION OF FUTURE CONTRACTING (DEC 1988) 

(a) The Contracting Officer has determined that this acquisition may give rise to a 

potential organizational conflict of interest. Accordingly, the attention of 

prospective offerors is invited to FAR Subpart 9.5--Organizational Conflicts of 

Interest. 

(b) The nature of this conflict, in general terms, is that: 

(1) The contractor, or first-tier subcontractor, may be tasked to develop 

statements of work and/or specifications, which may be used in subsequent, 

competitive acquisitions. The specific nature of any potential or actual 

conflict that may arise during contract performance will be identified in each 

individual task order, as appropriate, and 

(2) The contractor, or first-tier subcontractor, may require access to other NASA 

contractor data.

(c) The restrictions upon future contracting are as follows:

(1) If the Contractor, or first-tier subcontractor, under the terms of this contract, or 

through the performance of tasks pursuant to this contract, is required to develop 

specifications or statements of work that are to be incorporated into a solicitation, 

the Contractor, or first-tier subcontractor, shall be ineligible to perform the work 

described in that solicitation under an ensuing NASA contract. This restriction 

shall remain in effect for a reasonable time, as agreed to by the Contracting 

Officer and the Contractor, or first-tier subcontractor, sufficient to avoid unfair 

competitive advantage or potential bias (this time shall in no case be less than the 

duration of the initial production contract). NASA shall not unilaterally require 

the Contractor, or first-tier subcontractor, to prepare such specifications or 

statements of work under this contract.

(2) To the extent that the work under this contract requires access to proprietary, 

business confidential, or financial data of other companies, and as long as these 

data remain proprietary or confidential, the Contractor shall protect these data 

from unauthorized use and disclosure and agrees not to use them to compete with 

those other companies.

(End of clause)

H.7 1852.223-70 SAFETY AND HEALTH (APR 2002)

(a) Safety is the freedom from those conditions that can cause death, injury, 

occupational illness, damage to or loss of equipment or property, or damage to the 

environment. NASA's safety priority is to protect: (1) the public, (2) astronauts 

and pilots, (3) the NASA workforce (including contractor employees working on 

NASA contracts), and (4) high-value equipment and property.
NNG13CR48C

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(b) The Contractor shall take all reasonable safety and occupational health 

measures in performing this contract. The Contractor shall comply with all 

Federal, State, and local laws applicable to safety and occupational health and 

with the safety and occupational health standards, specifications, reporting 

requirements, and any other relevant requirements of this contract.

(c) The Contractor shall take, or cause to be taken, any other safety, and 

occupational health measures the Contracting Officer may reasonably direct. To 

the extent that the Contractor may be entitled to an equitable adjustment for those 

measures under the terms and conditions of this contract, the equitable adjustment 

shall be determined pursuant to the procedures of the changes clause of this 

contract; provided, that no adjustment shall be made under this Safety and Health 

clause for any change for which an equitable adjustment is expressly provided 

under any other clause of the contract.

(d) The Contractor shall immediately notify and promptly report to the 

Contracting Officer or a designee any accident, incident, or exposure resulting in 

fatality, lost-time occupational injury, occupational disease, contamination of 

property beyond any stated acceptable limits set forth in the contract Schedule; or 

property loss of $25,000 or more, or Close Call (a situation or occurrence with no 

injury, no damage or only minor damage (less than $1,000) but possesses the 

potential to cause any type mishap, or any injury, damage, or negative mission 

impact) that may be of immediate interest to NASA, arising out of work 

performed under this contract. The Contractor is not required to include in any 

report an expression of opinion as to the fault or negligence of any employee. In 

addition, service contractors (excluding construction contracts) shall provide 

quarterly reports specifying lost-time frequency rate, number of lost-time injuries, 

exposure, and accident/incident dollar losses as specified in the contract Schedule.

(e) The Contractor shall investigate all work-related incidents, accidents, and 

Close Calls, to the extent necessary to determine their causes and furnish the 

Contracting Officer a report, in such form as the Contracting Officer may require, 

of the investigative findings and proposed or completed corrective actions.

(f) (1) The Contracting Officer may notify the Contractor in writing of any 

noncompliance with this clause and specify corrective actions to be taken. When 

the Contracting Officer becomes aware of noncompliance that may pose a serious 

or imminent danger to safety and health of the public, astronauts and pilots, the 

NASA workforce (including contractor employees working on NASA contracts), 

or high value mission critical equipment or property, the Contracting Officer shall 

notify the Contractor orally, with written confirmation. The Contractor shall 

promptly take and report any necessary corrective action.
NNG13CR48C

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(2) If the Contractor fails or refuses to institute prompt corrective action in 

accordance with subparagraph (f) (1) of this clause, the Contracting 

Officer may invoke the stop-work order clause in this contract or any other 

remedy available to the Government in the event of such failure or refusal.

(g) The Contractor (or subcontractor or supplier) shall insert the substance of this 

clause, including this paragraph (g) and any applicable Schedule provisions and 

clauses, with appropriate changes of designations of the parties, in all solicitations 

and subcontracts of every tier, when one or more of the following conditions 

exist:

(1) The work will be conducted completely or partly on premises owned 

or controlled by the Government.

(2) The work includes construction, alteration, or repair of facilities in 

excess of the simplified acquisition threshold.

(3) The work, regardless of place of performance, involves hazards that 

could endanger the public, astronauts and pilots, the NASA workforce 

(including Contractor employees working on NASA contracts), or high 

value equipment or property, and the hazards are not adequately addressed 

by Occupational Safety and Health Administration (OSHA) or Department 

of Transportation (DOT) regulations (if applicable).

(4) When the Contractor (or subcontractor or supplier) determines that the 

assessed risk and consequences of a failure to properly manage and 

control the hazard(s) warrants use of the clause. 

(h) The Contractor (or subcontractor or supplier) may exclude the provisions of 

paragraph (g) from its solicitation(s) and subcontract(s) of every tier when it 

determines that the clause is not necessary because the application of the OSHA 

and DOT (if applicable) regulations constitute adequate safety and occupational 

health protection. When a determination is made to exclude the provisions of 

paragraph (g) from a solicitation and subcontract, the Contractor must notify and 

provide the basis for the determination to the Contracting Officer. In subcontracts 

of every tier above the micro-purchase threshold for which paragraph (g) does not 

apply, the Contractor (or subcontractor or supplier) shall insert the substance of 

paragraphs (a), (b), (c), and (f) of this clause).

(i) Authorized Government representatives of the Contracting Officer shall have 

access to and the right to examine the sites or areas where work under this 

contract is being performed in order to determine the adequacy of the Contractor's 

safety and occupational health measures under this clause.

(j) The contractor shall continually update the safety and health plan when 

necessary. In particular, the Contractor shall furnish a list of all hazardous 
NNG13CR48C

41

operations to be performed, and a list of other major or key operations required or 

planned in the performance of the contract, even though not deemed hazardous by 

the Contractor. NASA and the Contractor shall jointly decide which operations 

are to be considered hazardous, with NASA as the final authority. Before 

hazardous operations commence, the Contractor shall submit for NASA 

concurrence -

(1) Written hazardous operating procedures for all hazardous operations; 

and/or

(2) Qualification standards for personnel involved in hazardous 

operations.

(End of clause)

H.8 SAFETY AND HEALTH--ADDITIONAL REQUIREMENTS (GSFC 52.223-91) 

(APR 2013)

In addition to compliance with all Federal, state, and local laws as required by paragraph 

(b) of NFS clause 1852.223-70, the Contractor shall comply with the following:

(a) Incident Reporting: The immediate notification and prompt reporting requirement 

included in paragraph (d) of NFS clause 1852.223-70 shall be to the Goddard Space 

Flight Center Occupational Safety and Health Division, Code 350, Tel 301-356-3224 and 

to the Contracting Officer (CO). This verbal notification should be confirmed in writing 

via E-Mail to the CO and Jimmy.R.McLaughlin@nasa.gov and entered into IRIS within 

24 hours. This notification is also required for any unsafe or environmentally hazardous 

condition associated with Government-owned property that is provided or made available 

for the performance of the contract.

(b) Submit a monthly safety and health report using NASA Incident Reporting 

Information System (IRIS). Specify incidents (mishaps and close calls), total number of 

employees working on this contract, and man-hours worked/month. Access to IRIS must 

be requested through the NASA Access Management System (NAMS) at 

https://idmax.nasa.gov. Until access is approved, use the Contractor Monthly Statistics 

Report Template available at http://safety1st.gsfc.nasa.gov under Contractor Safety and 

e-mail the completed form to Hernan.Castellanos@nasa.gov.

(End of clause)
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H.9 1852.223-75 MAJOR BREACH OF SAFETY OR SECURITY (FEB 2002)

(a) Safety is the freedom from those conditions that can cause death, injury, occupational 

illness, damage to or loss of equipment or property, or damage to the environment. Safety 

is essential to NASA and is a material part of this contract. NASA's safety priority is to 

protect: (1) the public; (2) astronauts and pilots; (3) the NASA workforce (including 

contractor employees working on NASA contracts); and (4) high-value equipment and 

property. A major breach of safety may constitute a breach of contract that entitles the 

Government to exercise any of its rights and remedies applicable to material parts of this 

contract, including termination for default. A major breach of safety must be related 

directly to the work on the contract. A major breach of safety is an act or omission of the 

Contractor that consists of an accident, incident, or exposure resulting in a fatality or 

mission failure; or in damage to equipment or property equal to or greater than $1 

million; or in any "willful" or "repeat" violation cited by the Occupational Safety and 

Health Administration (OSHA) or by a state agency operating under an OSHA approved 

plan.

(b) Security is the condition of safeguarding against espionage, sabotage, crime 

(including computer crime), or attack. A major breach of security may constitute a breach 

of contract that entitles the Government to exercise any of its rights and remedies 

applicable to material parts of this contract, including termination for default. A major 

breach of security may occur on or off Government installations, but must be related 

directly to the work on the contract. A major breach of security is an act or omission by 

the Contractor that results in compromise of classified information, illegal technology 

transfer, workplace violence resulting in criminal conviction, sabotage, compromise or 

denial of information technology services, equipment or property damage from 

vandalism greater than $250,000, or theft greater than $250,000. 

(c) In the event of a major breach of safety or security, the Contractor shall report the 

breach to the Contracting Officer. If directed by the Contracting Officer, the Contractor 

shall conduct its own investigation and report the results to the Government. The 

Contractor shall cooperate with the Government investigation, if conducted.

(End of clause)

H.10 1852.242-72 OBSERVANCE OF LEGAL HOLIDAYS (AUG 1992) –

ALTERNATE II (OCT 2000)

(a) The on-site Government personnel observe the following holidays:

New Year's Day

Labor Day

Martin Luther King, Jr.'s Birthday

Columbus Day

President's Day

Veterans Day
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43

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

Any other day designated by Federal statute, Executive order, or the 

President's proclamation.

(b) When any holiday falls on a Saturday, the preceding Friday is observed. When any 

holiday falls on a Sunday, the following Monday is observed. Observance of such days 

by Government personnel shall not by itself be cause for an additional period of 

performance or entitlement of compensation except as set forth within the contract.

(c) When the NASA installation grants administrative leave to its Government employees 

(e.g., as a result of inclement weather, potentially hazardous conditions, or other special 

circumstances), Contractor personnel working on-site should also be dismissed. 

However, the contractor shall provide sufficient on-site personnel to perform round-theclock requirements of critical work already in process, unless otherwise instructed by the 

Contracting Officer or authorized representative.

(d) Whenever administrative leave is granted to Contractor personnel pursuant to 

paragraph (c) of this clause, it shall be without loss to the Contractor. The cost of salaries 

and wages to the Contractor for the period of any such excused absence shall be a 

reimbursable item of cost under this contract for employees in accordance with the 

Contractor's established accounting policy.

(End of clause)

H.11 RIGHTS IN DATA (GSFC 52.227-99) (MAR 2008)

The default Data Rights clause under this contract is FAR 52.227-14 RIGHTS IN DATAGENERAL as modified by NASA FAR Supplement 1852.227-14—Alternate II and 

Alternate III and GSFC 52.227-90. Any exceptions to this clause will be covered by 

FAR 52.227-17 RIGHTS IN DATA--SPECIAL WORKS as modified by NASA FAR 

Supplement 1852.227-17, and, if applicable, GSFC 52.227-93.

(End of clause)

H.12 1852.216-80 TASK ORDERING PROCEDURE (OCTOBER 1996) 

 (a) Only the Contracting Officer may issue task orders to the Contractor, providing 

specific authorization or direction to perform work within the scope of the contract and as 

specified in the schedule. The Contractor may incur costs under this contract in 

performance of task orders and task order modifications issued in accordance with this 

clause. No other costs are authorized unless otherwise specified in the contract or 

expressly authorized by the Contracting Officer. 
NNG13CR48C

44

 (b) Prior to issuing a task order, the Contracting Officer shall provide the Contractor 

with the following data: 

 (1) A functional description of the work identifying the objectives or results 

desired from the contemplated task order. 

 (2) Proposed performance standards to be used as criteria for determining whether 

the work requirements have been met. 

 (3) A request for a task plan from the Contractor to include the technical 

approach, period of performance, appropriate cost information, and any other information 

required to determine the reasonableness of the Contractor's proposal. 

 (c) Within fourteen (14) calendar days after receipt of the Contracting Officer's 

request, the Contractor shall submit a task plan conforming to the request. 

 (d) After review and any necessary discussions, the Contracting Officer may issue a 

task order to the Contractor containing, as a minimum, the following: 

 (1) Date of the order. 

 (2) Contract number and order number. 

 (3) Functional description of the work identifying the objectives or results desired 

from the task order, including special instructions or other information necessary for 

performance of the task. 

 (4) Performance standards, and where appropriate, quality assurance standards. 

 (5) Maximum dollar amount authorized (cost and fee). This includes allocation of 

award fee among award fee periods, if applicable. 

 (6) Any other resources (travel, materials, equipment, facilities, etc.) authorized. 

 (7) Delivery/performance schedule including start and end dates. 

 (8) If contract funding is by individual task order, accounting and appropriation 

data. 

 (e) The Contractor shall provide acknowledgment of receipt to the Contracting 

Officer within three (3) calendar days after receipt of the task order. 

 (f) If time constraints do not permit issuance of a fully defined task order in 

accordance with the procedures described in paragraphs (a) through (d), a task order 

which includes a ceiling price may be issued. 

 (g) The Contracting Officer may amend tasks in the same manner in which they were 

issued. 

 (h) In the event of a conflict between the requirements of the task order and the 

Contractor's approved task plan, the task order shall prevail. 

(End of clause)

H.13 1852.228-76 CROSS-WAIVER OF LIABILITY FOR INTERNATIONAL 

 SPACE STATION ACTIVITIES (OCT 2012)

(a) The Intergovernmental Agreement Among the Government of Canada,

Governments of Member States of the European Space Agency, the Government of 

Japan, the Government of the Russian Federation, and the Government of the United 

States of America concerning Cooperation on the Civil International Space Station (IGA) 

for the International Space Station (ISS) contains a cross-waiver of liability provision to 
NNG13CR48C

45

encourage participation in the exploration, exploitation, and use of outer space through 

the ISS. The objective of this clause is to extend this cross-waiver of liability to NASA 

contracts in the interest of encouraging participation in the exploration, exploitation, and 

use of outer space through the International Space Station (ISS). The Parties intend that 

this cross-waiver of liability be broadly construed to achieve this objective. 

(b) As used in this clause, the term: 

(1) ―Agreement‖ refers to any NASA Space Act agreement that contains the crosswaiver of liability provision authorized by 14 CFR Part 1266.102. 

(2) ―Damage‖ means: 

(i) Bodily injury to, or other impairment of health of, or death of, any person; 

(ii) Damage to, loss of, or loss of use of any property; 

(iii) Loss of revenue or profits; or 

(iv) Other direct, indirect, or consequential Damage. 

(3) ―Launch Vehicle‖ means an object, or any part thereof, intended for launch, 

launched from Earth, or returning to Earth which carries Payloads or persons, or both. 

(4) ―Partner State‖ includes each Contracting Party for which the IGA has entered 

into force, pursuant to Article 25 of the IGA or pursuant to any successor agreement. A 

Partner State includes its Cooperating Agency. It also includes any entity specified in 

the Memorandum of Understanding (MOU) between NASA and the Government of 

Japan to assist the Government of Japan's Cooperating Agency in the implementation of 

that MOU. 

(5) ―Party‖ means a party to a NASA Space Act agreement involving activities in 

connection with the ISS and a party that is neither the prime contractor under this 

contract nor a subcontractor at any tier. 

(6) ―Payload‖ means all property to be flown or used on or in a Launch Vehicle or 

the ISS. 

(7) ―Protected Space Operations‖ means all Launch or Transfer Vehicle activities, 

ISS activities, and Payload activities on Earth, in outer space, or in transit between Earth 

and outer space in implementation of the IGA, MOUs concluded pursuant to the IGA, 

implementing arrangements, and contracts to perform work in support of NASA‘s 

obligations under these Agreements. It includes, but is not limited to: 

(i) Research, design, development, test, manufacture, assembly, integration, 

operation, or use of Launch or Transfer Vehicles, the ISS, Payloads, or instruments, as 

well as related support equipment and facilities and services; and 

(ii) All activities related to ground support, test, training, simulation, or 

guidance and control equipment and related facilities or services. ―Protected Space 

Operations‖ also includes all activities related to evolution of the ISS, as provided for in 

Article 14 of the IGA. ―Protected Space Operations‖ excludes activities on Earth which 

are conducted on return from the ISS to develop further a Payload's product or process 

for use other than for ISS-related activities in implementation of the IGA. 

(8) ―Related Entity‖ means: 

(i) A contractor or subcontractor of a Party or a Partner State at any tier; 

(ii) A user or customer of a Party or a Partner State at any tier; or 

(iii) A contractor or subcontractor of a user or customer of a Party or a Partner

State at any tier. The terms ―contractor‖ and ―subcontractor‖ include suppliers of any 

kind. 
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 (9) ―Transfer Vehicle‖ means any vehicle that operates in space and transfers 

Payloads or persons or both between two different space objects, between two different 

locations on the same space object, or between a space object and the surface of a 

celestial body. A Transfer Vehicle also includes a vehicle that departs from and returns 

to the same location on a space object. 

 (c) Cross-waiver of liability: 

(1) The Contractor agrees to a cross-waiver of liability pursuant to which it waives 

all claims against any of the entities or persons listed in paragraphs (c)(1)(i) through 

(c)(1)(iv) of this clause based on Damage arising out of Protected Space Operations. 

This cross-waiver shall apply only if the person, entity, or property causing the Damage 

is involved in Protected Space Operations and the person, entity, or property damaged is 

damaged by virtue of its involvement in Protected Space Operations. The cross-waiver 

shall apply to any claims for Damage, whatever the legal basis for such claims, against: 

(i) A Party as defined in (b )(5) of this clause; 

(ii) A Partner State other than the United States of America; 

(iii) A Related Entity of any entity identified in paragraph (c )(1)(i) or (c)(1)(ii) 

of this clause; or 

(iv) The employees of any of the entities identified in paragraphs (c )(1)(i) 

through (c)(1)(iii) of this clause. 

(2) In addition, the contractor shall, by contract or otherwise, extend the crosswaiver of liability set forth in paragraph (c)(1) of this clause to its subcontractors at any 

tier by requiring them, by contract or otherwise, to: 

(i) Waive all claims against the entities or persons identified in paragraphs (c 

)(1)(i) through (c)(1)(iv) of this clause; and 

(ii) Require that their subcontractors waive all claims against the entities or 

persons identified in paragraphs (c )(1)(i) through (c)(1)(iv) of this clause. 

(3) For avoidance of doubt, this cross-waiver of liability includes a cross-waiver of 

claims arising from the Convention on International Liability for Damage Caused by 

Space Objects, which entered into force on September 1, 1972, where the person, entity, 

or property causing the Damage is involved in Protected Space Operations and the 

person, entity, or property damaged is damaged by virtue of its involvement in Protected 

Space Operations. 

(4) Notwithstanding the other provisions of this clause, this cross-waiver of 

liability shall not be applicable to: 

( i) Claims between the Government and its own contractors or between its 

own contractors and subcontractors; 

(ii) Claims made by a natural person, his/her estate, survivors or subrogees 

(except when a subrogee is a Party to an Agreement or is otherwise bound by the terms of 

this cross-waiver) for bodily injury to, or other impairment of health of, or death of, such 

person; 

( iii) Claims for Damage caused by willful misconduct; 

(iv) Intellectual property claims; 

( v) Claims for Damage resulting from a failure of the contractor to extend the 

cross-waiver of liability to its subcontractors and related entities, pursuant to paragraph 

(c)(2) of this clause; 
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(vi) Claims by the Government arising out of or relating to the contractor‘s 

failure to perform its obligations under this contract. 

(5) Nothing in this clause shall be construed to create the basis for a claim or suit 

where none would otherwise exist. 

(6) This cross-waiver shall not be applicable when 49 U.S.C. Subtitle IX, Chapter. 

701 is applicable. 

(End of clause) 

H.14 1852.228-78 CROSS-WAIVER OF LIABILITY FOR SCIENCE OR SPACE 

 EXPLORATION ACTIVITIES UNRELATED TO THE INTERNATIONAL 

 SPACE STATION (OCT 2012)

(a) The purpose of this clause is to extend a cross-waiver of liability to NASA contracts 

for work done in support of Agreements between Parties involving Science or Space 

Exploration activities that are not related to the International Space Station (ISS) but involve 

a launch. This cross-waiver of liability shall be broadly construed to achieve the objective 

of furthering participation in space exploration, use, and investment.

(b) As used in this clause, the term:

(1) ―Agreement‖ refers to any NASA Space Act agreement that contains the crosswaiver of liability provision authorized in 14 CFR Part 1266.104. 

(2) "Damage" means:

(i) Bodily injury to, or other impairment of health of, or death of, any person;

(ii) Damage to, loss of, or loss of use of any property;

(iii) Loss of revenue or profits; or 

(iv) Other direct, indirect, or consequential Damage;

(3) ―Launch Vehicle‖ means an object, or any part thereof, intended for launch, 

launched from Earth, or returning to Earth which carries Payloads or persons, or both.

(4) "Party" means a party to a NASA Space Act agreement for Science or Space 

Exploration activities unrelated to the ISS that involve a launch and a party that is neither 

the prime contractor under this contract nor a subcontractor at any tier hereof. 

(5) "Payload" means all property to be flown or used on or in a Launch Vehicle.

(6) "Protected Space Operations" means all Launch or Transfer Vehicle activities and 

Payload activities on Earth, in outer space, or in transit between Earth and outer space in 

implementation of an Agreement for Science or Space Exploration activities unrelated to the 

ISS that involve a launch. Protected Space Operations begins at the signature of the 

Agreement and ends when all activities done in implementation of the Agreement are 

completed. It includes, but is not limited to:

(i) Research, design, development, test, manufacture, assembly, integration, 

operation, or use of Launch or Transfer Vehicles, Payloads, or instruments, as well as 

related support equipment and facilities and services; and

(ii) All activities related to ground support, test, training, simulation, or guidance 

and control equipment, and related facilities or services. 

Protected Space Operations excludes activities on Earth which are conducted on return from 

space to develop further a payload's product or process other than for the activities within 

the scope of an Agreement.

(7) "Related entity" means:
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(i) A contractor or subcontractor of a Party at any tier;

(ii) A user or customer of a Party at any tier; or

(iii) A contractor or subcontractor of a user or customer of a Party at any tier.

The terms "contractors" and "subcontractors" include suppliers of any kind.

(8) ―Transfer Vehicle‖ means any vehicle that operates in space and transfers 

Payloads or persons or both between two different space objects, between two different 

locations on the same space object, or between a space object and the surface of a celestial 

body. A Transfer Vehicle also includes a vehicle that departs from and returns to the same 

location on a space object.

(c) Cross-waiver of liability:

(1) The Contractor agrees to a waiver of liability pursuant to which it waives all 

claims against any of the entities or persons listed in paragraphs (c)(1)(i) through (c)(1)(iv) 

of this clause based on Damage arising out of Protected Space Operations. This crosswaiver shall apply only if the person, entity, or property causing the Damage is involved in 

Protected Space Operations and the person, entity, or property damaged is damaged by 

virtue of its involvement in Protected Space Operations. The waiver shall apply to any 

claims for Damage, whatever the legal basis for such claims, against:

(i) A Party; 

(ii) A Party to another NASA Agreement or contract that includes flight on the 

same Launch Vehicle;

(iii) A Related Entity of any entity identified in paragraphs (c )(1)(i) or (c)(1)(ii) 

of this clause; or

(iv) The employees of any of the entities identified in (c )(1)(i) through (iii) of 

this clause.

(2) The Contractor agrees to extend the cross-waiver of liability as set forth in 

paragraph (c)(1) of this clause to its own subcontractors at all tiers by requiring them, by 

contract or otherwise, to:

(i) Waive all claims against the entities or persons identified in paragraphs (c 

)(1)(i) through (c)(1)(iv) of this clause; and

(ii) Require that their Related Entities waive all claims against the entities or 

persons identified in paragraphs (c )(1)(i) through (c)(1)(iv) of this clause.

(3) For avoidance of doubt, this cross-waiver of liability includes a cross-waiver of 

claims arising from the Convention on International Liability for Damage Caused by Space 

Objects, entered into force on 1 September 1972, in which the person, entity, or property 

causing the Damage is involved in Protected Space Operations and the person, entity, or 

property damaged is damaged by virtue of its involvement in Protected Space Operations.

(4) Notwithstanding the other provisions of this clause, this cross-waiver of liability 

shall not be applicable to:

( i) Claims between the Government and its own contractors or between its own 

contractors and subcontractors;

(ii) Claims made by a natural person, his/her estate, survivors, or subrogees 

(except when a subrogee is a Party to an Agreement or is otherwise bound by the terms of 

this cross-waiver) for bodily injury to, or other impairment of health, or death of such 

person;

( iii) Claims for Damage caused by willful misconduct;

(iv) Intellectual property claims;
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(v) Claims for damages resulting from a failure of the contractor to extend the 

cross-waiver of liability to its subcontractors and related entities, pursuant to paragraph (c 

)(2) of this clause; or

(vi) Claims by the Government arising out of or relating to a contractor‘s failure 

to perform its obligations under this contract.

(5) Nothing in this clause shall be construed to create the basis for a claim or suit 

where none would otherwise exist.

(6) This cross-waiver shall not be applicable when 49 U.S.C. Subtitle IX, Chapter 

701 is applicable.

(End of clause)

H.15 AVOIDANCE OF ORGANIZATIONAL CONFLICTS OF INTEREST 

(a) Avoidance plan. The Organizational Conflicts of Interest (OCI) Avoidance Plan and 

its obligations are hereby incorporated in the contract by reference as Attachment H. 

(b) Changes. (1) Either the Contractor or the Government may propose changes to the 

Organizational Conflicts of Interest Avoidance Plan. Such changes are subject to the 

mutual agreement of the parties and will become effective only upon incorporating the 

change into the plan by contract amendment. (2) In the event that the Government and the 

Contractor cannot agree upon a mutually acceptable change, the Government reserves the 

right to make a unilateral change to the OCI Avoidance Plan as necessary, with the 

approval of the Procurement Officer, subject to Contractor appeal as provided in the 

Disputes clause. 

(c) Violation. The Contractor shall report any violation of the Organizational Conflicts of 

Interest Avoidance Plan, whether by its own personnel or those of the Government or 

other contractors, to the Contracting Officer. This report shall include a description of the 

violation and the actions the Contractor has taken or proposes to take to mitigate and 

avoid repetition of the violation. After conducting such further inquiries and discussions 

as may be necessary, the Contracting Officer and the Contractor shall agree on 

appropriate corrective action, if any, or the Contracting Officer shall direct corrective 

action. 

(d) Subcontracts. The Contractor shall include the substance of this clause, including this 

paragraph (d), in subcontracts where the work includes or may include tasks related to the 

organizational conflicts of interest. The terms ―Contractor‖ and ―Contracting Officer‖ 

shall be appropriately modified to reflect the change in parties and to preserve the 

Government ̳s rights. 

(End of text)
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H.16 REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

 OF OFFEROR 

The completed provision 52.204-8, Annual Representations and Certifications, including 

any amended representation(s) made at paragraph (b) of the provision; and other 

representations, certifications and other statements contained in Section K completed and 

submitted as part of the offer dated February 26, 2013, are hereby incorporated by 

reference in this resulting contract.

(End of Clause)

H.17 CLAUSES INCORPORATED BY REFERENCE -- SECTION H

Clause(s) H.1 and H.2 at the beginning of this Section are incorporated by reference, with 

the same force and effect as if they were given in full text. Clauses incorporated by 

reference which require a fill-in by the Government include the text of the affected 

paragraph(s) only. This does not limit the clause to the affected paragraph(s). The 

Contractor is responsible for understanding and complying with the entire clause. The 

full text of the clause is available at the addresses contained in clause 52.252-2, Clauses 

Incorporated by Reference, of this contract.

(End of clause)

[END OF SECTION H]
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SECTION I - CONTRACT CLAUSES

I.1 52.202-1 DEFINITIONS (JAN 2012)

I.2 52.203-3 GRATUITIES (APR 1984) 

I.3 52.203-5 COVENANT AGAINST CONTINGENT FEES (APR 1984)

I.4 52.203-6 RESTRICITIONS ON SUBCONTRACTOR SALES TO THE 

GOVERNMENT (SEP 2006)

I.5 52.203-7 ANTI-KICKBACK PROCEDURES (OCT 2010)

I.6 52.203-8 CANCELLATION, RECISSION, AND RECOVERY OF FUNDS 

FOR ILLEGAL OR IMPROPER ACTIVITY (JAN 1997)

I.7 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER 

ACTIVITY (JAN 1997)

I.8 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN 

FEDERAL TRANSACTIONS (OCT 2010)

I.9 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(APR 2010)

I.10 52.204-2 SECURITY REQUIREMENTS AUG 1996)

I.11 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER 

FIBER CONTENT PAPER (MAY 2011)

I.12 52.204-7 CENTRAL CONTRACTOR REGISTRATION (DEC 2012)

I.13 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

I.14 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER 

SUBCONTRACT AWARDS (AUG 2012)

I.15 52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN 

SUBCONTRACTING WITH CONTRACTORS DEBARRED, 

SUSPENDED, OR PROPOSED FOR DEBARMENT (DEC 2010)

I.16 52.209-9 UPDATES OF PUBLICILY AVAILABLE INFORMATION

(FEB 2012) 
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I.17 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED 

DOMESTIC CORPORATIONS (MAY 2012) 

I.18 52.210-1 MARKET RESEARCH (APR 2011) 

(a) Definition. As used in this clause—

―Commercial item‖ and ―nondevelopmental item‖ have the meaning 

contained in Federal Acquisition Regulation 2.101. 

(b) Before awarding subcontracts over the simplified acquisition threshold for 

items other than commercial items, the Contractor shall conduct market research 

to—

(1) Determine if commercial items or, to the extent commercial items 

suitable to meet the agency‘s needs are not available, nondevelopmental 

items are available that—

(i) Meet the agency‘s requirements; 

(ii) Could be modified to meet the agency‘s requirements; or 

(iii) Could meet the agency‘s requirements if those requirements 

were modified to a reasonable extent; and 

(2) Determine the extent to which commercial items or nondevelopmental 

items could be incorporated at the component level. 

(End of clause)

I.19 52.215-2 AUDIT AND RECORDS -- NEGOTIATION (OCT 2010)

I.20 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT 

FORMAT (OCT 1997)

I.21 52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR 

PRICING DATA -- MODIFICATIONS (AUG 2011)

I.22 52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA –

MODIFICATIONS (OCT 2010)

I.23 52.215-14 INTEGRITY OF UNIT PRICES (OCT 2010)

I.24 52.215-15 PENSION ADJUSTMENTS AND ASSET REVERSIONS

(OCT 2010)
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I.25 52.215-18 REVERSION OR ADJUSTMENT OF PLANS FOR 

POSTRETIREMENT BENEFITS (PRB) OTHER THAN

PENSIONS (JUL 2005)

I.26 52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING 

DATE AND DATA OTHER THAN CERTIFIED COST OR 

PRICING DATA—MODIFICATONS (OCT 2010)

I.27 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009)

I.28 52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2011)

a) Invoicing. 

(1) The Government will make payments to the Contractor when requested as work 

progresses, but (except for small business concerns) not more often than once every 

2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance 

with Federal Acquisition Regulation (FAR) Subpart 31.2 in effect on the date of this 

contract and the terms of this contract. The Contractor may submit to an authorized 

representative of the Contracting Officer, in such form and reasonable detail as the 

representative may require, an invoice or voucher supported by a statement of the 

claimed allowable cost for performing this contract. 

(2) Contract financing payments are not subject to the interest penalty provisions of the 

Prompt Payment Act. Interim payments made prior to the final payment under the 

contract are contract financing payments, except interim payments if this contract 

contains Alternate I to the clause at 52.232-25. 

(3) The designated payment office will make interim payments for contract financing on 

the 30th day after the designated billing office receives a proper payment request. In the 

event that the Government requires an audit or other review of a specific payment request 

to ensure compliance with the terms and conditions of the contract, the designated 

payment office is not compelled to make payment by the specified due date. 

(b) Reimbursing costs. 

(1) For the purpose of reimbursing allowable costs (except as provided in 

paragraph (b)(2) of this clause, with respect to pension, deferred profit sharing, and 

employee stock ownership plan contributions), the term ―costs‖ includes only—

(i) Those recorded costs that, at the time of the request for reimbursement, the Contractor 

has paid by cash, check, or other form of actual payment for items or services purchased 

directly for the contract; 

(ii) When the Contractor is not delinquent in paying costs of contract performance in the 

ordinary course of business, costs incurred, but not necessarily paid, for—
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(A) Supplies and services purchased directly for the contract and associated financing 

payments to subcontractors, provided payments determined due will be made—

(1) In accordance with the terms and conditions of a subcontract or invoice; 

and 

(2) Ordinarily within 30 days of the submission of the Contractor‘s payment 

request to the Government; 

(B) Materials issued from the Contractor‘s inventory and placed in the production process 

for use on the contract; 

(C) Direct labor; 

(D) Direct travel; 

(E) Other direct in-house costs; and 

(F) Properly allocable and allowable indirect costs, as shown in the records maintained by 

the Contractor for purposes of obtaining reimbursement under Government contracts; and 

(iii) The amount of financing payments that have been paid by cash, check, or other 

forms of payment to subcontractors. 

(2) Accrued costs of Contractor contributions under employee pension plans shall be 

excluded until actually paid unless—

(i) The Contractor‘s practice is to make contributions to the retirement fund quarterly or 

more frequently; and 

(ii) The contribution does not remain unpaid 30 days after the end of the applicable 

quarter or shorter payment period (any contribution remaining unpaid shall be excluded 

from the Contractor‘s indirect costs for payment purposes). 

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) 

of this clause, allowable indirect costs under this contract shall be obtained by applying 

indirect cost rates established in accordance with paragraph (d) of this clause. 

(4) Any statements in specifications or other documents incorporated in this contract by 

reference designating performance of services or furnishing of materials at the 

Contractor‘s expense or at no cost to the Government shall be disregarded for purposes of 

cost-reimbursement under this clause. 

(c) Small business concerns. A small business concern may receive more frequent 

payments than every 2 weeks. 

(d) Final indirect cost rates. 

(1) Final annual indirect cost rates and the appropriate bases shall be established in 

accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for 

the period covered by the indirect cost rate proposal. 
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(2)(i) The Contractor shall submit an adequate final indirect cost rate proposal to the 

Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month 

period following the expiration of each of its fiscal years. Reasonable extensions, for 

exceptional circumstances only, may be requested in writing by the Contractor and 

granted in writing by the Contracting Officer. The Contractor shall support its proposal 

with adequate supporting data. 

(ii) The proposed rates shall be based on the Contractor‘s actual cost experience for that 

period. The appropriate Government representative and the Contractor shall establish the 

final indirect cost rates as promptly as practical after receipt of the Contractor‘s proposal. 

(iii) An adequate indirect cost rate proposal shall include the following data unless 

otherwise specified by the cognizant Federal agency official: 

(A) Summary of all claimed indirect expense rates, including pool, base, and calculated 

indirect rate. 

(B) General and Administrative expenses (final indirect cost pool). Schedule of claimed 

expenses by element of cost as identified in accounting records (Chart of Accounts). 

(C) Overhead expenses (final indirect cost pool). Schedule of claimed expenses by 

element of cost as identified in accounting records (Chart of Accounts) for each final 

indirect cost pool. 

(D) Occupancy expenses (intermediate indirect cost pool). Schedule of claimed expenses 

by element of cost as identified in accounting records (Chart of Accounts) and expense 

reallocation to final indirect cost pools. 

(E) Claimed allocation bases, by element of cost, used to distribute indirect costs. 

(F) Facilities capital cost of money factors computation. 

(G) Reconciliation of books of account (i.e., General Ledger) and claimed direct costs by 

major cost element. 

(H) Schedule of direct costs by contract and subcontract and indirect expense applied at 

claimed rates, as well as a subsidiary schedule of Government participation percentages 

in each of the allocation base amounts. 

(I) Schedule of cumulative direct and indirect costs claimed and billed by contract and 

subcontract. 

(J) Subcontract information. Listing of subcontracts awarded to companies for which the 

contractor is the prime or upper-tier contractor (include prime and subcontract numbers; 

subcontract value and award type; amount claimed during the fiscal year; and the 

subcontractor name, address, and point of contact information). 

(K) Summary of each time-and-materials and labor-hour contract information, including 

labor categories, labor rates, hours, and amounts; direct materials; other direct costs; and, 

indirect expense applied at claimed rates. 
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(L) Reconciliation of total payroll per IRS form 941 to total labor costs distribution. 

(M) Listing of decisions/agreements/approvals and description of 

accounting/organizational changes. 

(N) Certificate of final indirect costs (see 52.242-4, Certification of Final Indirect Costs). 

(O) Contract closing information for contracts physically completed in this fiscal year 

(include contract number, period of performance, contract ceiling amounts, contract fee 

computations, level of effort, and indicate if the contract is ready to close). 

(iv) The following supplemental information is not required to determine if a proposal is 

adequate, but may be required during the audit process: 

(A) Comparative analysis of indirect expense pools detailed by account to prior fiscal 

year and budgetary data. 

(B) General Organizational information and Executive compensation for the five most 

highly compensated executives. See 31.205-6(p). Additional salary reference information 

is available at http://www.whitehouse.gov/omb/procurement_index_exec_comp/. 

(C) Identification of prime contracts under which the contractor performs as a 

subcontractor. 

(D) Description of accounting system (excludes contractors required to submit a CAS 

Disclosure Statement or contractors where the description of the accounting system has 

not changed from the previous year‘s submission). 

(E) Procedures for identifying and excluding unallowable costs from the costs claimed 

and billed (excludes contractors where the procedures have not changed from the 

previous year‘s submission). 

(F) Certified financial statements and other financial data (e.g., trial balance, compilation, 

review, etc.). 

(G) Management letter from outside CPAs concerning any internal control weaknesses. 

(H) Actions that have been and/or will be implemented to correct the weaknesses 

described in the management letter from subparagraph (G) of this section. 

(I) List of all internal audit reports issued since the last disclosure of internal audit reports 

to the Government. 

(J) Annual internal audit plan of scheduled audits to be performed in the fiscal year when 

the final indirect cost rate submission is made. 

(K) Federal and State income tax returns. 

(L) Securities and Exchange Commission 10-K annual report. 

(M) Minutes from board of directors meetings. 
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(N) Listing of delay claims and termination claims submitted which contain costs relating 

to the subject fiscal year. 

(O) Contract briefings, which generally include a synopsis of all pertinent contract 

provisions, such as: contract type, contract amount, product or service(s) to be provided, 

contract performance period, rate ceilings, advance approval requirements, pre-contract 

cost allowability limitations, and billing limitations. 

(v) The Contractor shall update the billings on all contracts to reflect the final settled 

rates and update the schedule of cumulative direct and indirect costs claimed and billed, 

as required in paragraph (d)(2)(iii)(I) of this section, within 60 days after settlement of 

final indirect cost rates. 

(3) The Contractor and the appropriate Government representative shall execute a written 

understanding setting forth the final indirect cost rates. The understanding shall specify 

(i) the agreed-upon final annual indirect cost rates, (ii) the bases to which the rates apply, 

(iii) the periods for which the rates apply, (iv) any specific indirect cost items treated as 

direct costs in the settlement, and (v) the affected contract and/or subcontract, identifying 

any with advance agreements or special terms and the applicable rates. The 

understanding shall not change any monetary ceiling, contract obligation, or specific cost 

allowance or disallowance provided for in this contract. The understanding is 

incorporated into this contract upon execution. 

(4) Failure by the parties to agree on a final annual indirect cost rate shall be a dispute 

within the meaning of the Disputes clause. 

(5) Within 120 days (or longer period if approved in writing by the Contracting Officer) 

after settlement of the final annual indirect cost rates for all years of a physically 

complete contract, the Contractor shall submit a completion invoice or voucher to reflect 

the settled amounts and rates. The completion invoice or voucher shall include settled 

subcontract amounts and rates. The prime contractor is responsible for settling 

subcontractor amounts and rates included in the completion invoice or voucher and 

providing status of subcontractor audits to the contracting officer upon request. 

(6)(i) If the Contractor fails to submit a completion invoice or voucher within the time 

specified in paragraph (d)(5) of this clause, the Contracting Officer may—

(A) Determine the amounts due to the Contractor under the contract; and 

(B) Record this determination in a unilateral modification to the contract. 

(ii) This determination constitutes the final decision of the Contracting Officer in 

accordance with the Disputes clause. 

(e) Billing rates. Until final annual indirect cost rates are established for any period, the 

Government shall reimburse the Contractor at billing rates established by the Contracting 

Officer or by an authorized representative (the cognizant auditor), subject to adjustment 

when the final rates are established. These billing rates—
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(1) Shall be the anticipated final rates; and 

(2) May be prospectively or retroactively revised by mutual agreement, at either party‘s 

request, to prevent substantial overpayment or underpayment. 

(f) Quick-closeout procedures. Quick-closeout procedures are applicable when the 

conditions in FAR 42.708(a) are satisfied. 

(g) Audit. At any time or times before final payment, the Contracting Officer may have 

the Contractor‘s invoices or vouchers and statements of cost audited. Any payment may 

be—

(1) Reduced by amounts found by the Contracting Officer not to constitute allowable 

costs; or 

(2) Adjusted for prior overpayments or underpayments. 

(h) Final payment. 

(1) Upon approval of a completion invoice or voucher submitted by the Contractor in 

accordance with paragraph (d)(5) of this clause, and upon the Contractor‘s compliance 

with all terms of this contract, the Government shall promptly pay any balance of 

allowable costs and that part of the fee (if any) not previously paid. 

(2) The Contractor shall pay to the Government any refunds, rebates, credits, or other 

amounts (including interest, if any) accruing to or received by the Contractor or any 

assignee under this contract, to the extent that those amounts are properly allocable to 

costs for which the Contractor has been reimbursed by the Government. Reasonable 

expenses incurred by the Contractor for securing refunds, rebates, credits, or other 

amounts shall be allowable costs if approved by the Contracting Officer. Before final 

payment under this contract, the Contractor and each assignee whose assignment is in 

effect at the time of final payment shall execute and deliver—

(i) An assignment to the Government, in form and substance satisfactory to the 

Contracting Officer, of refunds, rebates, credits, or other amounts (including interest, if 

any) properly allocable to costs for which the Contractor has been reimbursed by the 

Government under this contract; and 

(ii) A release discharging the Government, its officers, agents, and employees from all 

liabilities, obligations, and claims arising out of or under this contract, except—

(A) Specified claims stated in exact amounts, or in estimated amounts when the exact 

amounts are not known; 

(B) Claims (including reasonable incidental expenses) based upon liabilities of the 

Contractor to third parties arising out of the performance of this contract; provided, that 

the claims are not known to the Contractor on the date of the execution of the release, and 

that the Contractor gives notice of the claims in writing to the Contracting Officer within 

6 years following the release date or notice of final payment date, whichever is earlier; 

and 
NNG13CR48C

59

(C) Claims for reimbursement of costs, including reasonable incidental expenses, 

incurred by the Contractor under the patent clauses of this contract, excluding, however, 

any expenses arising from the Contractor‘s indemnification of the Government against 

patent liability. 

(End of clause)

I.29 52.204-13 CENTRAL CONTRACTOR REGISTRATION MAINTENANCE

(DEC 2012) 

I.30 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. ―Small business concern,‖ as used in this clause, means a concern, 

including its affiliates, that is independently owned and operated, not dominant in the 

field of operation in which it is bidding on Government contracts, and qualified as a small 

business under the size standards in this solicitation.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside or reserved for small business 

concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as 

described in 8.405-5 and 16.505(b)(2)(i)(F). 

(c) General. 

(1) Offers are solicited only from small business concerns. Offers received from 

concerns that are not small business concerns shall be considered nonresponsive 

and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business 

concern.

(d) Agreement. A small business concern submitting an offer in its own name shall 

furnish, in performing the contract, only end items manufactured or produced by small 

business

concerns in the United States or its outlying areas. If this procurement is processed under 

simplified acquisition procedures and the total amount of this contract does not exceed

$25,000, a small business concern may furnish the product of any domestic firm. This 

paragraph does not apply to construction or service contracts.

(End of clause)
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60

I.31 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (JAN 2011)

I.32 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2011)

I.33 RESERVED

I.34 52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

(FEB 1997)

I.35 52.222-3 CONVICT LABOR (JUN 2003) 

I.36 52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS (JAN 2013)

I.37 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999)

I.38 52.222-26 EQUAL OPPORTUNITY (MAR 2007)

I.39 52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (SEP 2010)

I.40 52.222-36 AFFIRMATIVE ACTIONS FOR WORKERS WITH 

DISABILITIES (OCT 2010)

I.41 52.222-37 EMPLOYMENT REPORTS ON VETERANS (SEP 2010)

I.42 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE 

NATIONAL LABOR RELATIONS ACT (DEC 2010) 

I.43 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.44 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (JUL 2012)

I.45 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL 

SAFETY DATA (JAN 1997) – ALTERNATE I (JUL 1995)

(a) "Hazardous material," as used in this clause, includes any material defined as 

hazardous under the latest version of Federal Standard No. 313 (including revisions 

adopted during the term of the contract). 

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this 

clause, to be delivered under this contract. The hazardous material shall be properly 

identified and include any applicable identification number, such as National Stock 

Number or Special Item Number. This information shall also be included on the Material 

Safety Data Sheet submitted under this contract.
NNG13CR48C

61

Material (If none, insert "None") Identification No. 

None

____________________ __________________

____________________ __________________

____________________ __________________

(c) This list must be updated during performance of the contract whenever the Contractor 

determines that any other material to be delivered under this contract is hazardous. 

(d) The apparently successful offeror agrees to submit, for each item as required prior to 

award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) 

and the latest version of Federal Standard No. 313, for all hazardous material identified in 

paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard 

No. 313, whether or not the apparently successful offeror is the actual manufacturer of 

these items. Failure to submit the Material Safety Data Sheet prior to award may result in 

the apparently successful offeror being considered nonresponsible and ineligible for 

award. 

(e) If, after award, there is a change in the composition of the item(s) or a revision to 

Federal Standard No. 313, which renders incomplete or inaccurate the data submitted 

under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting 

Officer and resubmit the data. 

(f) Neither the requirements of this clause nor any act or failure to act by the Government 

shall relieve the Contractor of any responsibility or liability for the safety of Government, 

Contractor, or subcontractor personnel or property. 

(g) Nothing contained in this clause shall relieve the Contractor from complying with 

applicable Federal, State, and local laws, codes, ordinances, and regulations (including 

the obtaining of licenses and permits) in connection with hazardous material. 

(h) The Government's rights in data furnished under this contract with respect to 

hazardous material are as follows: 

(1) To use, duplicate and disclose any data to which this clause is applicable. The 

purposes of this right are to-

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, 

packaging, transporting, or disposing of hazardous materials; 

(ii) Obtain medical treatment for those affected by the material; and 

(iii) Have others use, duplicate, and disclose the data for the Government for these 

purposes. 
NNG13CR48C

62

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with 

paragraph (h)(1) of this clause, in precedence over any other clause of this contract 

providing for rights in data. 

(3) The Government is not precluded from using similar or identical data acquired from 

other sources. 

(i) Except as provided in paragraph (i)(2), the Contractor shall prepare and submit a 

sufficient number of Material Safety Data Sheets (MSDS's), meeting the requirements of 

29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all 

hazardous materials identified in paragraph (b) of this clause. 

(1) For items shipped to consignees, the Contractor shall include a copy of the MSDS's 

with the packing list or other suitable shipping document which accompanies each 

shipment. Alternatively, the Contractor is permitted to transmit MSDS's to consignees in 

advance of receipt of shipments by consignees, if authorized in writing by the 

Contracting Officer. 

(2) For items shipped to consignees identified by mailing address as agency depots, 

distribution centers or customer supply centers, the Contractor shall provide one copy of 

the MSDS's in or on each shipping container. If affixed to the outside of each container, 

the MSDS's must be placed in a weather resistant envelope. 

(End of clause)

I.46 RESERVED 

I.47 52.223-7 NOTICE OF RADIOACTIVE MATERIALS (JAN 1997)

a) The Contractor shall notify the Contracting Officer or designee, in writing, 30 days 

prior to the delivery of, or prior to completion of any servicing required by this contract 

of, items containing either (1) radioactive material requiring specific licensing under the 

regulations issued pursuant to the Atomic Energy Act of 1954, as amended, as set forth in 

Title 10 of the Code of Federal Regulations, in effect on the date of this contract, or 

(2) other radioactive material not requiring specific licensing in which the specific 

activity is greater than 0.002 microcuries per gram or the activity per item equals or 

exceeds 0.01 microcuries. Such notice shall specify the part or parts of the items which 

contain radioactive materials, a description of the materials, the name and activity of the 

isotope, the manufacturer of the materials, and any other information known to the 

Contractor which will put users of the items on notice as to the hazards involved (OMB 

No. 9000-0107). 

* The Contracting Officer shall insert the number of days required in advance of 

delivery of the item or completion of the servicing to assure that required licenses 

are obtained and appropriate personnel are notified to institute any necessary safety 

and health precautions. See FAR 23.601(d). 
NNG13CR48C

63

(b) If there has been no change affecting the quantity of activity, or the characteristics and 

composition of the radioactive material from deliveries under this contract or prior 

contracts, the Contractor may request that the Contracting Officer or designee waive the 

notice requirement in paragraph (a) of this clause. Any such request shall—

(1) Be submitted in writing; 

(2) State that the quantity of activity, characteristics, and composition of the radioactive 

material have not changed; and 

(3) Cite the contract number on which the prior notification was submitted and the 

contracting office to which it was submitted. 

(c) All items, parts, or subassemblies which contain radioactive materials in which the 

specific activity is greater than 0.002 microcuries per gram or activity per item equals or 

exceeds 0.01 microcuries, and all containers in which such items, parts or subassemblies 

are delivered to the Government shall be clearly marked and labeled as required by the 

latest revision of MIL-STD 129 in effect on the date of the contract. 

(d) This clause, including this paragraph (d), shall be inserted in all subcontracts for 

radioactive materials meeting the criteria in paragraph (a) of this clause. 

(End of clause)

I.48 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW 

INFORMATION (MAY 2011 – ALTERNATE I (MAY 2011) –

ALTERNATE II (MAY 2011)

I.49 52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

I.50 52.223-10 WASTE REDUCTION PROGRAM (MAY 2011)

I.51 RESERVED 

I.52 52.223-18 CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE 

DRIVING (AUG 2011)

I.53 52.225-1 BUY AMERICAN ACT - SUPPLIES (FEB 2009)

I.54 52.225-8 DUTY-FREE ENTRY. (OCT 2010)

I.55 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

(JUN 2008)

I.56 RESERVED

I.57 52.227-1 AUTHORIZATION AND CONSENT (DEC 2007)
NNG13CR48C

64

I.58 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND 

COPYRIGHT INFRINGEMENT (DEC 2007)

I.59 52.227-11 PATENT RIGHTS – OWNERSHIP BY THE CONTRACTOR

(DEC 2007) as modified by NFS 1852.227-11

I.60 52.227-14 RIGHTS IN DATA-GENERAL (DEC 2007) as modified by NASA 

FAR Supplement 1852.227-14—ALTERNATE II (DEC 2007) AND 

ALTERNATE III (DEC 2007) 

(a) Definitions. As used in this clause-

"Computer database" or "database means" a collection of recorded information in a form 

capable of, and for the purpose of, being stored in, processed, and operated on by a 

computer. The term does not include computer software. 

"Computer software"-

(1) Means 

(i) Computer programs that comprise a series of instructions, rules, routines, or 

statements, regardless of the media in which recorded, that allow or cause a computer to 

perform a specific operation or series of operations; and 

(ii) Recorded information comprising source code listings, design details, algorithms, 

processes, flow charts, formulas, and related material that would enable the computer 

program to be produced, created, or compiled. 

(2) Does not include computer databases or computer software documentation. 

"Computer software documentation" means owner's manuals, user's manuals, installation 

instructions, operating instructions, and other similar items, regardless of storage 

medium, that explain the capabilities of the computer software or provide instructions for 

using the software. 

"Data" means recorded information, regardless of form or the media on which it may be 

recorded. The term includes technical data and computer software. The term does not 

include information incidental to contract administration, such as financial, 

administrative, cost or pricing, or management information. 

"Form, fit, and function data" means data relating to items, components, or processes that 

are sufficient to enable physical and functional interchangeability, and data identifying 

source, size, configuration, mating and attachment characteristics, functional 

characteristics, and performance requirements. For computer software it means data 

identifying source, functional characteristics, and performance requirements but 

specifically excludes the source code, algorithms, processes, formulas, and flow charts of 

the software. 

"Limited rights" means the rights of the Government in limited rights data as set forth in 

the Limited Rights Notice of paragraph (g)(3) if included in this clause. 
NNG13CR48C

65

"Limited rights data" means data, other than computer software, that embody trade 

secrets or are commercial or financial and confidential or privileged, to the extent that

such data pertain to items, components, or processes developed at private expense, 

including minor modifications. 

"Restricted computer software" means computer software developed at private expense 

and that is a trade secret, is commercial or financial and confidential or privileged, or is 

copyrighted computer software, including minor modifications of the computer software. 

"Restricted rights," as used in this clause, means the rights of the Government in 

restricted computer software, as set forth in a Restricted Rights Notice of paragraph (g) if 

included in this clause, or as otherwise may be provided in a collateral agreement 

incorporated in and made part of this contract, including minor modifications of such 

computer software. 

"Technical data" means recorded information (regardless of the form or method of the 

recording) of a scientific or technical nature (including computer databases and computer 

software documentation). This term does not include computer software or financial, 

administrative, cost or pricing, or management data or other information incidental to 

contract administration. The term includes recorded information of a scientific or 

technical nature that is included in computer databases (See 41 U.S.C. 403(8)). 

"Unlimited rights" means the rights of the Government to use, disclose, reproduce, 

prepare derivative works, distribute copies to the public, and perform publicly and 

display publicly, in any manner and for any purpose, and to have or permit others to do 

so. 

(b) Allocation of rights. 

(1) Except as provided in paragraph (c) of this clause, the Government shall have 

unlimited rights in-

(i) Data first produced in the performance of this contract; 

(ii) Form, fit, and function data delivered under this contract; 

(iii) Data delivered under this contract (except for restricted computer software) that 

constitute manuals or instructional and training material for installation, operation, or 

routine maintenance and repair of items, components, or processes delivered or furnished 

for use under this contract; and 

(iv) All other data delivered under this contract unless provided otherwise for limited 

rights data or restricted computer software in accordance with paragraph (g) of this 

clause. 

(2) The Contractor shall have the right to-

(i) Assert copyright in data first produced in the performance of this contract to the extent 

provided in paragraph (c)(1) of this clause; 
NNG13CR48C

66

(ii) Use, release to others, reproduce, distribute, or publish any data first produced or 

specifically used by the Contractor in the performance of this contract, unless provided 

otherwise in paragraph (d) of this clause; 

(iii) Substantiate the use of, add, or correct limited rights, restricted rights, or copyright 

notices and to take other appropriate action, in accordance with paragraphs (e) and (f) of 

this clause; and 

(iv) Protect from unauthorized disclosure and use those data that are limited rights data or 

restricted computer software to the extent provided in paragraph (g) of this clause. 

(c) Copyright-

(1) Data first produced in the performance of this contract. 

(i) Unless provided otherwise in paragraph (d) of this clause, the Contractor may, without 

prior approval of the Contracting Officer, assert copyright in scientific and technical 

articles based on or containing data first produced in the performance of this contract and 

published in academic, technical or professional journals, symposia proceedings, or 

similar works. The prior, express written permission of the Contracting Officer is 

required to assert copyright in all other data first produced in the performance of this 

contract. 

(ii) When authorized to assert copyright to the data, the Contractor shall affix the 

applicable copyright notices of 17 U.S.C. 401 or 402, and an acknowledgment of 

Government sponsorship (including contract number). 

(iii) For data other than computer software, the Contractor grants to the Government, and 

others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in 

such copyrighted data to reproduce, prepare derivative works, distribute copies to the 

public, and perform publicly and display publicly by or on behalf of the Government. For 

computer software, the Contractor grants to the Government, and others acting on its 

behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted 

computer software to reproduce, prepare derivative works, and perform publicly and 

display publicly (but not to distribute copies to the public) by or on behalf of the 

Government. 

(2) Data not first produced in the performance of this contract. The Contractor shall not, 

without the prior written permission of the Contracting Officer, incorporate in data 

delivered under this contract any data not first produced in the performance of this 

contract unless the Contractor-

(i) Identifies the data; and 

(ii) Grants to the Government, or acquires on its behalf, a license of the same scope as set 

forth in paragraph (c)(1) of this clause or, if such data are restricted computer software, 

the Government shall acquire a copyright license as set forth in paragraph (g)(4) of this 

clause (if included in this contract) or as otherwise provided in a collateral agreement 

incorporated in or made part of this contract. 
NNG13CR48C

67

(3) Removal of copyright notices. The Government will not remove any authorized 

copyright notices placed on data pursuant to this paragraph (c), and will include such 

notices on all reproductions of the data. 

(d) Release, publication, and use of data. The Contractor shall have the right to use, 

release to others, reproduce, distribute, or publish any data first produced or specifically 

used by the Contractor in the performance of this contract, except-

(1) As prohibited by Federal law or regulation (e.g., export control or national security 

laws or regulations); 

(2) As expressly set forth in this contract; or 

(3) If the Contractor receives or is given access to data necessary for the performance of 

this contract that contain restrictive markings, the Contractor shall treat the data in 

accordance with such markings unless specifically authorized otherwise in writing by the 

Contracting Officer. 

(i) The Contractor agrees not to establish claim to copyright, publish or release to others 

any computer software first produced in the performance of this contract without the 

Contracting Officer's prior written permission. 

(ii) If the Government desires to obtain copyright in computer software first produced in 

the performance of this contract and permission has not been granted as set forth in 

paragraph (d)(3)(i) of this clause, the Contracting Officer may direct the contractor to 

assert, or authorize the assertion of, claim to copyright in such data and to assign, or 

obtain the assignment of, such copyright to the Government or its designated assignee. 

(iii) Whenever the word "establish" is used in this clause, with reference to a claim to 

copyright, it shall be construed to mean "assert". 

(e) Unauthorized marking of data. 

(1) Notwithstanding any other provisions of this contract concerning inspection or 

acceptance, if any data delivered under this contract are marked with the notices specified 

in paragraph (g)(3) or (g) (4) if included in this clause, and use of the notices is not 

authorized by this clause, or if the data bears any other restrictive or limiting markings 

not authorized by this contract, the Contracting Officer may at any time either return the 

data to the Contractor, or cancel or ignore the markings. However, pursuant to 41 U.S.C. 

253d, the following procedures shall apply prior to canceling or ignoring the markings. 

(i) The Contracting Officer will make written inquiry to the Contractor affording the 

Contractor 60 days from receipt of the inquiry to provide written justification to 

substantiate the propriety of the markings; 

(ii) If the Contractor fails to respond or fails to provide written justification to 

substantiate the propriety of the markings within the 60-day period (or a longer time 

approved in writing by the Contracting Officer for good cause shown), the Government 
NNG13CR48C

68

shall have the right to cancel or ignore the markings at any time after said period and the 

data will no longer be made subject to any disclosure prohibitions. 

(iii) If the Contractor provides written justification to substantiate the propriety of the 

markings within the period set in paragraph (e)(1)(i) of this clause, the Contracting 

Officer will consider such written justification and determine whether or not the markings 

are to be cancelled or ignored. If the Contracting Officer determines that the markings are 

authorized, the Contractor will be so notified in writing. If the Contracting Officer 

determines, with concurrence of the head of the contracting activity, that the markings are 

not authorized, the Contracting Officer will furnish the Contractor a written 

determination, which determination will become the final agency decision regarding the 

appropriateness of the markings unless the Contractor files suit in a court of competent 

jurisdiction within 90 days of receipt of the Contracting Officer's decision. The 

Government will continue to abide by the markings under this paragraph (e)(1)(iii) until 

final resolution of the matter either by the Contracting Officer's determination becoming 

final (in which instance the Government will thereafter have the right to cancel or ignore 

the markings at any time and the data will no longer be made subject to any disclosure 

prohibitions), or by final disposition of the matter by court decision if suit is filed. 

(2) The time limits in the procedures set forth in paragraph (e)(1) of this clause may be 

modified in accordance with agency regulations implementing the Freedom of 

Information Act (5 U.S.C. 552) if necessary to respond to a request thereunder. 

(3) Except to the extent the Government's action occurs as the result of final disposition 

of the matter by a court of competent jurisdiction, the Contractor is not precluded by

paragraph (e) of the clause from bringing a claim, in accordance with the Disputes clause 

of this contract, that may arise as the result of the Government removing or ignoring 

authorized markings on data delivered under this contract. 

(f) Omitted or incorrect markings. 

(1) Data delivered to the Government without any restrictive markings shall be deemed to 

have been furnished with unlimited rights. The Government is not liable for the 

disclosure, use, or reproduction of such data. 

(2) If the unmarked data has not been disclosed without restriction outside the 

Government, the Contractor may request, within 6 months (or a longer time approved by 

the Contracting Officer in writing for good cause shown) after delivery of the data, 

permission to have authorized notices placed on the data at the Contractor's expense. The 

Contracting Officer may agree to do so if the Contractor-

(i) Identifies the data to which the omitted notice is to be applied; 

(ii) Demonstrates that the omission of the notice was inadvertent; 

(iii) Establishes that the proposed notice is authorized; and 
NNG13CR48C

69

(iv) Acknowledges that the Government has no liability for the disclosure, use, or 

reproduction of any data made prior to the addition of the notice or resulting from the 

omission of the notice. 

(3) If data has been marked with an incorrect notice, the Contracting Officer may-

(i) Permit correction of the notice at the Contractor's expense if the Contractor identifies 

the data and demonstrates that the correct notice is authorized; or 

(ii) Correct any incorrect notices. 

(g) Protection of limited rights data and restricted computer software. 

(1) The Contractor may withhold from delivery qualifying limited rights data or restricted 

computer software that are not data identified in paragraphs (b)(1)(i), (ii), and (iii) of this 

clause. As a condition to this withholding, the Contractor shall-

(i) Identify the data being withheld; and 

(ii) Furnish form, fit, and function data instead. 

(2) Limited rights data that are formatted as a computer database for delivery to the 

Government shall be treated as limited rights data and not restricted computer software. 

(3) Notwithstanding paragraph (g)(1) of this clause, the contract may identify and specify 

the delivery of limited rights data, or the Contracting Officer may require by written 

request the delivery of limited rights data that has been withheld or would otherwise be 

entitled to be withheld. If delivery of that data is required, the Contractor shall affix the 

following "Limited Rights Notice" to the data and the Government will treat the data, 

subject to the provisions of paragraphs (e) and (f) of this clause, in accordance with the 

notice: 

Limited Rights Notice (Dec 2007) 

(a) These data are submitted with limited rights under Government Contract No. _____ 

(and subcontract ______, if appropriate). These data may be reproduced and used by the 

Government with the express limitation that they will not, without written permission of 

the Contractor, be used for purposes of manufacture nor disclosed outside the 

Government; except that the Government may disclose these data outside the 

Government for the following purposes, if any; provided that the Government makes 

such disclosure subject to prohibition against further use and disclosure:

(i) Use (except for manufacture) by support service contractors.

(ii) Evaluation by nongovernment evaluators.

(iii) Use (except for manufacture) by other contractors participating in the Government's 

program of which the specific contract is a part.

(iv) Emergency repair or overhaul work.
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(v) Release to a foreign government, or its instrumentalities, if required to serve the 

interests of the U.S. Government, for information or evaluation, or for emergency repair 

or overhaul work by the foreign government.

(vi) or any other legitimate government use

(b) This notice shall be marked on any reproduction of these data, in whole or in part. 

(End of notice) 

(4)(i) Notwithstanding paragraph (g)(1) of this clause, the contract may identify and 

specify the delivery of restricted computer software, or the Contracting Officer may 

require by written request the delivery of restricted computer software that has been 

withheld or would otherwise be entitled to be withheld. If delivery of that computer 

software is required, the Contractor shall affix the following "Restricted Rights Notice" 

to the computer software and the Government will treat the computer software, subject to 

paragraphs (e) and (f) of this clause, in accordance with the notice: 

Restricted Rights Notice (Dec 2007) 

(a) This computer software is submitted with restricted rights under Government Contract 

No. _______ (and subcontract ________, if appropriate). It may not be used, reproduced, 

or disclosed by the Government except as provided in paragraph (b) of this notice or as 

otherwise expressly stated in the contract. 

(b) This computer software may be-

(1) Used or copied for use with the computer(s) for which it was acquired, including use 

at any Government installation to which the computer(s) may be transferred; 

(2) Used or copied for use with a backup computer if any computer for which it was 

acquired is inoperative; 

(3) Reproduced for safekeeping (archives) or backup purposes; 

(4) Modified, adapted, or combined with other computer software, provided that the 

modified, adapted, or combined portions of the derivative software incorporating any of 

the delivered, restricted computer software shall be subject to the same restricted rights; 

(5) Disclosed to and reproduced for use by support service Contractors or their 

subcontractors in accordance with paragraphs (b)(1) through (4) of this notice; and 

(6) Used or copied for use with a replacement computer and other legitimate government 

use.

(c) Notwithstanding the foregoing, if this computer software is copyrighted computer 

software, it is licensed to the Government with the minimum rights set forth in paragraph 

(b) of this notice. 
NNG13CR48C

71

(d) Any other rights or limitations regarding the use, duplication, or disclosure of this 

computer software are to be expressly stated in, or incorporated in, the contract. 

(e) This notice shall be marked on any reproduction of this computer software, in whole 

or in part. 

(End of notice) 

(ii) Where it is impractical to include the Restricted Rights Notice on restricted computer

software, the following short-form notice may be used instead: 

Restricted Rights Notice Short Form (Jun 1987) 

Use, reproduction, or disclosure is subject to restrictions set forth in Contract No. 

_______ (and subcontract, if appropriate) with ________ (name of Contractor and 

subcontractor). 

(End of notice) 

(iii) If restricted computer software is delivered with the copyright notice of 17 U.S.C. 

401, it will be presumed to be licensed to the Government without disclosure 

prohibitions, with the minimum rights set forth in paragraph (b) of this clause. 

(h) Subcontracting. The Contractor shall obtain from its subcontractors all data and rights 

therein necessary to fulfill the Contractor's obligations to the Government under this 

contract. If a subcontractor refuses to accept terms affording the Government those rights, 

the Contractor shall promptly notify the Contracting Officer of the refusal and shall not 

proceed with the subcontract award without authorization in writing from the Contracting 

Officer. 

(i) Relationship to patents or other rights. Nothing contained in this clause shall imply a 

license to the Government under any patent or be construed as affecting the scope of any 

license or other right otherwise granted to the Government. 

(End of clause)

I.61 52.227-16 ADDITIONAL DATA REQUIREMENTS (JUN 1987)

I.62 52.228-7 INSURANCE – LIABILITY TO THIRD PERSONS (MAR 1996)

I.63 52.227-17 RIGHTS IN DATA—SPECIAL WORKS (DEC 2007) as modified 

by NFS 1852.227-17

I.64 RESERVED

I.65 52.232-9 LIMITATION ON WITHOLDING OF PAYMENTS (APR 1984)

I.66 52.232-17 INTEREST (OCT 2010)
NNG13CR48C

72

I.67 52.232-22 LIMITATION OF FUNDS (APR 1984)

I.68 52.232-23 ASSIGNMENT OF CLAIMS (JAN 1986)

I.69 52.232-25 PROMPT PAYMENT (OCT 2008) – ALTERNATE I (FEB 2002)

I.70 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –

CENTRAL CONTRACTOR REGISTRATION (OCT 2003)

I.71 52.233-1 DISPUTES (JUL 2002) – ALTERNATE I (DEC 1991)

I.72 52.233-3 PROTEST AFTER AWARD (AUG 1996) – ALTERNATE I 

(JUN 1985)

I.73 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

(OCT 2004)

I.74 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, 

EQUIPMENT, AND VEGETATION (APR 1984)

I.75 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

I.76 52.239-1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

I.77 52.242-1 NOTICE OF INTENT TO DISALLOW COSTS (APR 1984)

I.78 52.242-3 PENALITIES FOR UNALLOWABLE COSTS (MAY 2001)

I.79 52.242-4 CERTIFICATION OF FINAL INDIRECT COSTS (JAN 1997)

I.80 52.242-13 BANKRUPTCY (JUL 1995)

I.81 52.243-2 CHANGES – COST-REIMBURSEMENT (AUG 1987) –

ALTERNATE II (APR 1984)

I.82 52.244-5 COMPETITION IN SUBCONTRACTING (DEC 1996)

I.83 52.245-1 GOVERNMENT PROPERTY (APR 2012) 

I.84 52.245-9 USE AND CHARGES (APR 2012)

I.85 52.246-25 LIMITATION OF LIABILITY – SERVICES (FEB 1997)
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I.86 52.247-1 COMMERCIAL BILL OF LADING NOTATIONS (FEB 2006)

Paragraph (a) NASA/GSFC

Paragraph (b) NASA/GSFC, Contract No. NNG13CR48C, NASA/GSFC, Contracting 

Officer, Code 210.3, Greenbelt, MD 20771

I.87 52.247-63 PREFERENCE FOR U.S.-FLAG AIR CARRIERS (JUN 2003)

I.88 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR 

AUDIT (FEB 2006)

Paragraph I NASA/GSFC, Contracting Officer, Code 210.3, Greenbelt, MD 20771 

I.89 RESERVED 

I.90 52.249-6 TERMINATION (COST-REIMBURSEMENT) (MAY 2004)

I.91 52.249-14 EXCUSABLE DELAYS (APR 1984)

I.92 52.251-1 GOVERNMENT SUPPLY SOURCES (APR 2012)

I.93 52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

I.94 52.203-14 DISPLAY OF HOTLINE POSTER(S) (DEC 2007)

(a) Definition.

―United States,‖ as used in this clause, means the 50 States, the District of Columbia, and 

outlying areas.

(b) Display of fraud hotline poster(s). Except as provided in paragraph (c)–

(1) During contract performance in the United States, the Contractor shall 

prominently display in common work areas within business segments 

performing work under this contract and at contract work sites–

(i) Any agency fraud hotline poster or Department of Homeland 

Security (DHS) fraud hotline poster identified in paragraph (b)(3) 

of this clause; and

(ii) Any DHS fraud hotline poster subsequently identified by the 

Contracting Officer.

(2) Additionally, if the Contractor maintains a company website as a 

method of providing information to employees, the Contractor shall 

display an electronic version of the poster(s) at the website.
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(3) Any required posters may be obtained as follows:

Poster(s) Obtain from

Inspector General Hotline Posters may be obtained from NASA Office of Inspector 

General, Code W, Washington, DC 20546-001

(c) If the Contractor has implemented a business ethics and conduct awareness 

program, including a reporting mechanism, such as a hotline poster, then the 

Contractor need not display any agency fraud hotline posters as required in 

paragraph (b) of this clause, other than any required DHS posters.

(d) Subcontracts. The Contractor shall include the substance of this clause, 

including this paragraph (d), in all subcontracts that exceed $5,000,000, except 

when the subcontract–

(1) Is for the acquisition of a commercial item; or

(2) Is performed entirely outside the United States.

(End of clause)

I.95 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of Procurement Officer, NASA Goddard 

Space Flight Center and shall not be binding until so approved. 

(End of clause)

I.96 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

(a) The Contractor shall make the following notifications in writing:

(1) When the Contractor becomes aware that a change in its ownership has 

occurred, or is certain to occur, that could result in changes in the 

valuation of its capitalized assets in the accounting records, the Contractor 

shall notify the Administrative Contracting Officer (ACO) within 30 days.

(2) The Contractor shall also notify the ACO within 30 days whenever 

changes to asset valuations or any other cost changes have occurred or are 

certain to occur as a result of a change in ownership.

(b) The Contractor shall –

(1) Maintain current, accurate, and complete inventory records of assets 

and their costs;
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(2) Provide the ACO or designated representative ready access to the 

records upon request;

(3) Ensure that all individual and grouped assets, their capitalized values, 

accumulated depreciation or amortization, and remaining useful lives are 

identified accurately before and after each of the Contractor‘s ownership 

changes; and

(4) Retain and continue to maintain depreciation and amortization 

schedules based on the asset records maintained before each Contractor 

ownership change.

(c) The Contractor shall include the substance of this clause in all subcontracts 

under this contract that meet the applicability requirement of FAR 15.408(k).

(End of clause)

I.97 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM 

REPRESENTATION (APR 2012)

a) Definitions. As used in this clause—

Long-term contract means a contract of more than five years in duration, including 

options. However, the term does not include contracts that exceed five years in duration 

because the period of performance has been extended for a cumulative period not to 

exceed six months under the clause at 52.217-8, Option to Extend Services, or other 

appropriate authority. 

Small business concern means a concern, including its affiliates, that is independently 

owned and operated, not dominant in the field of operation in which it is bidding on 

Government contracts, and qualified as a small business under the criteria in 13 CFR part 

121 and the size standard in paragraph (c) of this clause. Such a concern is ―not dominant 

in its field of operation‖ when it does not exercise a controlling or major influence on a 

national basis in a kind of business activity in which a number of business concerns are 

primarily engaged. In determining whether dominance exists, consideration shall be 

given to all appropriate factors, including volume of business, number of employees, 

financial resources, competitive status or position, ownership or control of materials, 

processes, patents, license agreements, facilities, sales territory, and nature of business 

activity. 

(b) If the Contractor represented that it was a small business concern prior to award of 

this contract, the Contractor shall rerepresent its size status according to paragraph (e) of 

this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of 

the following: 
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(1) Within 30 days after execution of a novation agreement or within 30 days after 

modification of the contract to include this clause, if the novation agreement was 

executed prior to inclusion of this clause in the contract. 

(2) Within 30 days after a merger or acquisition that does not require a novation or within 

30 days after modification of the contract to include this clause, if the merger or 

acquisition occurred prior to inclusion of this clause in the contract. 

(3) For long-term contracts—

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and 

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any 

option thereafter. 

(c) The Contractor shall rerepresent its size status in accordance with the size standard in 

effect at the time of this rerepresentation that corresponds to the North American Industry 

Classification System (NAICS) code assigned to this contract. The small business size 

standard corresponding to this NAICS code can be found at 

http://www.sba.gov/content/table-small-business-size-standards. 

(d) The small business size standard for a Contractor providing a product which it does 

not manufacture itself, for a contract other than a construction or service contract, is 500 

employees. 

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the 

rerepresentation required by paragraph (b) of this clause by validating or updating all its 

representations in the Online Representations and Certifications Application and its data 

in the Central Contractor Registration, as necessary, to ensure that they reflect the 

Contractor‘s current status. The Contractor shall notify the contracting office in writing 

within the timeframes specified in paragraph (b) of this clause that the data have been 

validated or updated, and provide the date of the validation or update. 

(f) If the Contractor represented that it was other than a small business concern prior to 

award of this contract, the Contractor may, but is not required to, take the actions 

required by paragraphs (e) or (g) of this clause. 

(g) If the Contractor does not have representations and certifications in ORCA, or does 

not have a representation in ORCA for the NAICS code applicable to this contract, the 

Contractor is required to complete the following rerepresentation and submit it to the 

contracting office, along with the contract number and the date on which the 

rerepresentation was completed: 
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The Contractor represents that it __ is, __ is not a small business concern under NAICS 

Code ______________ assigned to contract number ______________. 

[Contractor to sign and date and insert authorized signer’s name and title]. 

(End of clause)

I.98 RESERVED 

I.99 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

Except for data contained on pages none, it is agreed that as a condition of award of this 

contract, and notwithstanding the conditions of any notice appearing thereon, the 

Government shall have unlimited rights (as defined in the ―Rights in Data – General‖

clause contained in this contract) in and to the technical data contained in the proposal 

dated February 26, 2013, upon which this contract is based.

(End of clause)

I.100 1852.225-74 NOTIFICATION PRIOR TO ACQUIRING INFORMATION 

TECHNOLOGY SYSTEMS FROM ENTITIES OWNED, DIRECTED OR 

SUBSIDIZED BY THE PEOPLE’S REPUBLIC OF CHINA (JUN 2013) 

(DEVIATION)

(a) Definitions –

―Acquire‖ means procure with appropriated funds by and for the use of NASA through 

purchase or lease.

―Entity owned, directed or subsidized by the People’s Republic of China‖ means 

any organization incorporated under the laws of the People‘s Republic of China.

―Information Technology (IT) System‖ means the combination of hardware 

components, software, and other equipment to make a system whose core purpose is to 

accomplish a data processing need such as the automatic acquisition, storage, analysis, 

evaluation, manipulation, management, movement, control, display, switching, 

interchange, transmission or reception of data. IT systems include ground systems in 

support of flight hardware. IT systems do not include—

(i) Systems acquired by a contractor incidental to a contract;

(ii) Imbedded information technology that is used as an integral part of the 

product, but the principal function of which is not the acquisition, storage, 

analysis, evaluation, manipulation, management, movement, control, 

display, switching, interchange, transmission, or reception of data or 

information. For example, HVAC (heating, ventilation, and air 

conditioning) equipment such as thermostats or temperature control 
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devices, and medical equipment where information technology is integral 

to its operation, are not information technology systems;

(iii) Services in support of IT systems, such as help desk services; or

(iv) Flight hardware, which includes aircraft, spacecraft, artificial satellites, 

launch vehicles, balloon systems, sounding rockets, on-board instrument 

and technology demonstration systems, and equipment operated on the 

International Space Station; as well as prototypes, and engineering or 

brass boards created and used to test, troubleshoot, and refine air- and 

spacecraft hardware, software and procedures.

(b) Section 516 of the Consolidated and Further Continuing Appropriation Act, 2013 

(Pub. L.113-6), requires NASA‘s Office of the Chief Information Officer (OCIO) to 

assess the risk of cyber-espionage or sabotage of an information technology (IT) system 

that is produced, manufactured, or assembled by an entity owned, directed or subsidized 

by the People‘s Republic of China (PRC). The Government retains the right to reject any 

IT system tendered for acceptance under this Contract, without any further recourse by, 

or explanation to, the Contractor, if the Government determines the IT system, in whole 

or in part, presents an unacceptable risk to national security. 

(c) The Contractor shall obtain the approval of the Contracting Officer before acquiring 

any IT system(s) from entities owned, directed or subsidized by the People‘s Republic of 

China under this contract. Any Contractor request to use such items shall include 

adequate information for Government evaluation of the request, including—

(1) A brief description of the item(s); and 

(2) Vendor/manufacturer‘s company name and address; 

(d) The Contracting Officer will provide the information referenced in paragraph (c) to 

the NASA Office of the Chief Information Officer (OCIO) which will assess the risk of 

cyber-espionage or sabotage and make a determination if the acquisition of such system 

is in the national interest. Only items so approved shall be provided under the contract. 

(End of clause)

I.101 52.244-2 SUBCONTRACTS (OCT 2010)

(a) Definitions. As used in this clause –

―Approved purchasing system‖ means a Contractor‘s purchasing system that has 

been reviewed and approved in accordance with Part 44 of the Federal 

Acquisition Regulation (FAR).

―Consent to subcontract‖ means the Contracting Officer‘s written consent for the 

Contractor to enter into a particular subcontract.

―Subcontract‖ means any contract, as defined in FAR Subpart 2.1, entered into by 
NNG13CR48C

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a subcontractor to furnish supplies or services for performance of the prime 

contract or a subcontract. It includes, but is not limited to, purchase orders, and

changes and modifications to purchase orders.

(b) When this clause is included in a fixed-price type contract, consent to 

subcontract is required only on unpriced contract actions (including unpriced 

modifications or unpriced delivery orders), and only if required in accordance 

with paragraph (c) or (d) of this clause.

(c) If the Contractor does not have an approved purchasing system, consent to 

subcontract is required for any subcontract that –

(1) Is of the cost-reimbursement, time-and-materials, or labor-hour type; or

(2) Is fixed-price and exceeds –

(i) For a contract awarded by the Department of Defense, the Coast 

Guard, or the National Aeronautics and Space Administration, the 

greater of the simplified acquisition threshold or 5 percent of the total 

estimated cost of the contract; or

(ii) For a contract awarded by a civilian agency other than the Coast 

Guard and the National Aeronautics and Space Administration, either 

the simplified acquisition threshold or 5 percent of the total estimated 

cost of the contract.

(d) If the Contractor has an approved purchasing system, the Contractor 

nevertheless shall obtain the Contracting Officer‘s written consent before placing 

the following subcontracts: Professional and consultant costs as defined in 

FAR 31.205-33

(e)(1) The Contractor shall notify the Contracting Officer reasonably in advance 

of placing any subcontract or modification thereof for which consent is required 

under paragraph (b), (c) or (d) of this clause, including the following information:

(i) A description of the supplies or services to be subcontracted.

(ii) Identification of the type of subcontract to be used.

(iii) Identification of the proposed subcontractor.

(iv) The proposed subcontract price.

(v) The subcontractor‘s current, complete, and accurate certified cost 

or pricing data and Certificate of Current Cost or Pricing Data, if 

required by other contract provisions.
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(vi) The subcontractor‘s Disclosure Statement or Certificate relating to 

Cost Accounting Standards when such data are required by other 

provisions of this contract.

(vii) A negotiation memorandum reflecting –

(A) The principal elements of the subcontract price negotiations;

(B) The most significant considerations controlling establishment 

of initial or revised prices;

(C) The reason certified cost or pricing data were or were not 

required;

(D) The extent, if any, to which the Contractor did not rely on the 

subcontractor‘s certified cost or pricing data in determining the 

price objective and in negotiating the final price;

(E) The extent to which it was recognized in the negotiation that 

the subcontractor‘s certified cost or pricing data were not 

accurate, complete, or current; the action taken by the Contractor 

and the subcontractor; and the effect of any such defective data on 

the total price negotiated;

(F) The reasons for any significant difference between the 

Contractor‘s price objective and the price negotiated; and

(G) A complete explanation of the incentive fee or profit plan 

when incentives are used. The explanation shall identify each 

critical performance element, management decisions used to 

quantify each incentive element, reasons for the incentives, and a 

summary of all trade-off possibilities considered.

(2) The Contractor is not required to notify the Contracting Officer in 

advance of entering into any subcontract for which consent is not required 

under paragraph (b), (c) or (d) of this clause.

(f) Unless the consent or approval specifically provides otherwise, neither consent 

by the Contracting Officer to any subcontract nor approval of the Contractor‘s 

purchasing system shall constitute a determination –

(1) Of the acceptability of any subcontract terms or conditions;

(2) Of the allowability of any cost under this contract; or
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(3) To relieve the Contractor of any responsibility for performing this 

contract.

(g) No subcontract or modification thereof placed under this contract shall 

provide for payment on a cost-plus-a-percentage-of-cost basis, and any fee 

payable under cost-reimbursement type subcontracts shall not exceed the fee 

limitations in FAR 15.404-4I(4)(i).

(h) The Contractor shall give the Contracting Officer immediate written notice of 

any action or suit filed and prompt notice of any claim made against the 

Contractor by any subcontractor or vendor that, in the opinion of the Contractor, 

may result in litigation related in any way to this contract, with respect to which 

the Contractor may be entitled to reimbursement from the Government.

(i) The Government reserves the right to review the Contractor‘s purchasing 

system as set forth in FAR Subpart 44.3.

(j) Paragraphs (c) and (e) of this clause do not apply to the following subcontracts, 

which were evaluated during negotiations: None

(End of clause)

I.102 52.244-6 SUBCONTRACTS FOR COMMERICAL ITEMS (DEC 2010)

(a) Definitions. As used in this clause–

―Commercial item‖ has the meaning contained in Federal Acquisition Regulation 

2.101, Definitions.

―Subcontract‖ includes a transfer of commercial items between divisions, 

subsidiaries, or affiliates of the Contractor or subcontractor at any tier.

(b) To the maximum extent practicable, the Contractor shall incorporate, and 

require its subcontractors at all tiers to incorporate, commercial items or 

nondevelopmental items as components of items to be supplied under this 

contract.

(c) (1) The Contractor shall insert the following clauses in subcontracts for 

commercial items:

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 

2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)), if the 

subcontract exceeds $5,000,000 and has a performance period of more 

than 120 days. In altering this clause to identify the appropriate parties, all 

disclosures of violation of the civil False Claims Act or of Federal 

criminal law shall be directed to the agency Office of the Inspector 
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General, with a copy to the Contracting Officer.

(ii) 52.203-15, Whistleblower Protections Under the American Recovery 

and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-

5), if the subcontract is funded under the Recovery Act.

(iii) 52.219-8, Utilization of Small Business Concerns (DEC 2010) (15 

U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further 

subcontracting opportunities. If the subcontract (except subcontracts to 

small business concerns) exceeds $650,000 ($1.5 million for construction 

of any public facility), the subcontractor must include 52.219-8 in lower 

tier subcontracts that offer subcontracting opportunities.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 

4212(a)).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 

2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National 

Labor Relations Act (DEC 2010) (E.O. 13496), if flow down is required in 

accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 

7104(g)).

(ix) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial 

Vessels (FEB 2006) (46 U.S.C. App. 1241 and 10 U.S.C. 2631), if flow 

down is required in accordance with paragraph (d) of FAR clause 52.247-

64.

(2) While not required, the Contractor may flow down to subcontracts for 

commercial items a minimal number of additional clauses necessary to satisfy 

its contractual obligations.

(d) The Contractor shall include the terms of this clause, including this paragraph 

(d), in subcontracts awarded under this contract.

(End of clause)
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I.103 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and 

effect as if they were given in full text. Upon request, the Contracting Officer will make 

their full text available. Also, the full text of a clause may be accessed electronically at 

this/these address (es): Federal Acquisition Regulation (FAR) clauses:

https://www.acquisition.gov/far/

NASA FAR Supplement (NFS) clauses:

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of clause)

I.104 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation 

(48 CFR Chapter 1) clause with an authorized deviation is indicated by the 

addition of ―(DEVIATION)‖ after the date of the clause.

(b) The use in this solicitation or contract of any NASA FAR Supplement (48 

CFR Chapter 18) clause with an authorized deviation is indicated by the addition 

of ―(DEVIATION)‖ after the name of the regulation.

(End of clause)

I.105 1852.203-70 DISPLAY OF INSPECTOR GENERAL HOTLINE POSTERS 

(JUN 2001)

I.106 1852.228-75 MINIMUM INSURANCE COVERAGE (OCT 1988)

I.107 1852.223-74 DRUG-AND ALCOHOL-FREE WORKFORCE (MAR 1996)

I.108 1852.237-70 EMERGENCY EVACUATION PROCEDURES (DEC 1988)

I.109 1852.242-78 EMERGENCY MEDICAL SERVICES AND EVACUATION

(APR 2001)

I.110 1852.243-71 SHARED SAVINGS (MAR 1997)

I.111 1852.204-75 SECURITY CLASSIFICATION REQUIREMENTS. (SEP 1989) 

Performance under this contract will involve access to and/or generation of classified 

information, work in a security area, or both, up to the level of SECRET. See Federal 
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Acquisition Regulation clause 52.204-2 in this contract and DD Form 254, Contract 

Security Classification Specification, Attachment D. 

(End of clause)

I.112 1852.204-76 SECURITY REQUIREMENTS FOR UNCLASSIFIED 

INFORMATION TECHNOLOGY RESOURCES (JAN 2011)

(a) The contractor shall protect the confidentiality, integrity, and availability of NASA 

Electronic Information and IT resources and protect NASA Electronic Information from 

unauthorized disclosure.

(b) This clause is applicable to all NASA contractors and sub-contractors that process, 

manage, access, or store unclassified electronic information, to include Sensitive But 

Unclassified (SBU) information, for NASA in support of NASA‘s missions, programs, 

projects and/or institutional

requirements. Applicable requirements, regulations, policies, and guidelines are identified 

in the Applicable Documents List (ADL) provided as an attachment to the contract. The 

documents listed in the ADL can be found at: 

http://www.nasa.gov/offices/ocio/itsecurity/index.html. For policy information considered 

sensitive, the documents will be identified as such in the ADL and made available 

through the Contracting Officer.

(c) Definitions.

(1) IT resources means any hardware or software or interconnected system or subsystem 

of equipment, that is used to process, manage, access, or store electronic information.

(2) NASA Electronic Information is any data (as defined in the Rights in Data clause of 

this contract) or information (including information incidental to contract administration, 

such as financial, administrative, cost or pricing, or management information) that is 

processed, managed, accessed or stored on an IT system(s) in the performance of a 

NASA contract.

(3) IT Security Management Plan—This plan shall describe the processes and procedures 

that will be followed to ensure appropriate security of IT resources that are developed, 

processed, or used under this contract. Unlike the IT security plan, which addresses the 

IT system, the IT Security Management Plan addresses how the contractor will manage 

personnel and processes associated with IT Security on the instant contract.

(4) IT Security Plan—this is a FISMA requirement; see the ADL for applicable 

requirements. The IT Security Plan is specific to the IT System and not the contract. 

Within 30 days after award, the contractor shall develop and deliver an IT Security 

Management Plan to the Contracting Officer; the approval authority will be included in 

the ADL. All contractor personnel requiring physical or logical access to NASA IT 

resources must complete NASA‘s annual IT Security Awareness training. Refer to the IT 

Training policy located in the IT Security Web site at 

https://itsecurity.nasa.gov/policies/index.html.
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(d) The contractor shall afford Government access to the Contractor‘s and 

subcontractors‘ facilities, installations, operations, documentation, databases, and 

personnel used in performance of the contract. Access shall be provided to the extent 

required to carry out a program of IT inspection (to include vulnerability testing), 

investigation and audit to safeguard against threats and hazards to the integrity, 

availability, and confidentiality of NASA Electronic Information or to the function of IT 

systems operated on behalf of NASA, and to preserve evidence of computer crime.

(e) At the completion of the contract, the contractor shall return all NASA information 

and IT resources provided to the contractor during the performance of the contract in 

accordance with retention documentation available in the ADL. The contractor shall 

provide a listing of all NASA Electronic information and IT resources generated in 

performance of the contract. At that time, the contractor shall request disposition 

instructions from the Contracting Officer. The Contracting Officer will provide 

disposition instructions within 30 calendar days of the contractor‘s request. Parts of the 

clause and referenced ADL may be waived by the contracting officer, if the contractor‘s 

ongoing IT security program meets or exceeds the requirements of NASA Procedural 

Requirements (NPR) 2810.1 in effect at time of award. The current version

of NPR 2810.1 is referenced in the ADL. The contractor shall submit a written waiver 

request to the Contracting Officer within 30 days of award. The waiver request will be 

reviewed by the Center IT Security Manager. If approved, the Contractor Officer will 

notify the contractor, by contract modification, which parts of the clause or provisions of

the ADL are waived.

(f) The contractor shall insert this clause, including this paragraph in all subcontracts that 

process, manage, access or store NASA Electronic Information in support of the mission 

of the Agency.

(End of clause)

I.113 1852.215-84 OMBUDSMAN (NOV 2011), ALTERNATE I (JUN 2000) 

 (a) An ombudsman has been appointed to hear and facilitate the resolution of 

concerns from offerors, potential offerors, and contractors during the preaward and 

postaward phases of this acquisition. When requested, the ombudsman will maintain 

strict confidentiality as to the source of the concern. The existence of the ombudsman is 

not to diminish the authority of the contracting officer, the Source Evaluation Board, or 

the selection official. Further, the ombudsman does not participate in the evaluation of 

proposals, the source selection process, or the adjudication of formal contract disputes. 

Therefore, before consulting with an ombudsman, interested parties must first address 

their concerns, issues, disagreements, and/or recommendations to the contracting officer 

for resolution. 

 (b) If resolution cannot be made by the contracting officer, interested parties may 

contact the installation ombudsman, whose name, address, telephone number, facsimile 

number, and e-mail address may be found at: 

http://prod.nais.nasa.gov/pub/pub_library/Omb.html. Concerns, issues, disagreements, 
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and recommendations which cannot be resolved at the installation may be referred to the 

Agency ombudsman identified at the above URL. Please do not contact the ombudsman 

to request copies of the solicitation, verify offer due date, or clarify technical 

requirements. Such inquiries shall be directed to the Contracting Officer or as specified 

elsewhere in this document.

 (c) If this is a task or delivery order contract, the ombudsman shall review complaints 

from contractors and ensure they are afforded a fair opportunity to be considcered, 

consistent with the procedures of the contract. 

(End of clause) 

I.114 1852.216-89 ASSIGNMENT AND RELEASE FORMS. (JUL 1997)

I.115 1852.219-74 USE OF RURAL AREA SMALL BUSINESSES. (SEP 1990)

I.116 1852.219-76 NASA 8 PERCENT GOAL (JUL 1997)

(a) Definitions.

―Historically Black Colleges or University,‖ as used in this clause, means an institution 

determined by the Secretary of Education to meet the requirements of 34 CFR Section 

608.2. The term also includes any nonprofit research institution that was an integral part 

of such a college or university before November 14, 1986. 

―Minority institutions,‖ as used in this clause, means an institution of higher education 

meeting the requirements of section 1046(3) of the Higher Education Act of 1965 (20 

U.S.C. 1135d-5(3)) which for the purposes of this clause includes a Hispanic-serving 

institution of higher education as defined in section 316(b)(1) of the Act (20 U.S.C. 

1059c(b)(1)).

―Small disadvantaged business concern,‖ as used in this clause, means a small business 

concern that (1) is at least 51 percent unconditionally owned by one or more individuals 

who are both socially and economically disadvantaged, or a publicly owned business 

having at least 51 percent of its stock unconditionally owned by one or more socially and 

economically disadvantaged individuals, and (2) has its management and daily business 

controlled by one or more such individuals. This term also means a small business 

concern that is at least 51 percent unconditionally owned by an economically 

disadvantaged Indian tribe or Native Hawaiian Organization, or a publicly owned 

business having at least 51 percent of its stock unconditionally owned by one or more of 

these entities, which has its management and daily business controlled by members of an 

economically disadvantaged Indian tribe or Native Hawaiian Organization, and which 

meets the requirements of 13 CFR 124.

―Women-owned small business concern,‖ as used in this clause, means a small business 

concern (1) which is at least 51 percent owned by one or more women or, in the case of 

any publicly owned business, at least 51 percent of the stock of which is owned by one or 
NNG13CR48C

87

more women, and (2) whose management and daily business operations are controlled by 

one or more women.

(b) The NASA Administrator is required by statute to establish annually a goal to 

make available to small disadvantaged business concerns, Historically Black 

Colleges and Universities, minority institutions, and women-owned small 

business concerns, at least 8 percent of NASA‘s procurement dollars under prime 

contracts or subcontracts awarded in support of authorized programs, including 

the space station by the time operational status is obtained. 

(c) the contractor hereby agree to assist NASA in achieving this goal by using its 

best efforts to award subcontracts to such entities to the fullest extent consistent 

with efficient contract performance.

(d) Contractors acting in good faith may rely on written representations by their 

subcontractors regarding their status as small disadvantaged business concerns, 

Historically Black Colleges and Universities, minority institutions, and womenowned small business concerns.

(End of clause) 

I.117 1852.225-71 RESTRICTION ON FUNDING ACTIVITY WITH CHINA 

(DEVIATION FEB 2012)

(a) Definition - ―China‖ or ―Chinese-owned company‖ means the People‘s Republic of 

China, any company owned by the People‘s Republic of China or any company 

incorporated under the laws of the People‘s Republic of China.

(b) Public Laws 112-10, Section 1340(a) and 112-55, Section 539, restrict NASA from 

contracting to participate, collaborate, coordinate bilaterally in any way with China or a 

Chinese-owned company using funds appropriated on or after April 25, 2011. Contracts 

for commercial and non developmental items are exempted from the prohibition because 

they constitute purchase of goods or services that would not involve participation, 

collaboration, or coordination between the parties. 

(c) This contract may use restricted funding that was appropriated on or after April 25, 

2011. The contractor shall not contract with China or Chinese-owned companies for any 

effort related to this contract except for acquisition of commercial and nondevelopmental items. If the contractor anticipates making an award to China or Chineseowned companies, the contractor must contact the contracting officer to determine if 

funding on this contract can be used for that purpose.

(d) Subcontracts - The contractor shall include the substance of this clause in all 

subcontracts made hereunder. 

(End of clause)
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88

I.118 1852.235-70 CENTER FOR AEROSPACE INFORMATION (DEC 2006)

I.119 1852.235-73 FINAL SCIENTIFIC AND TECHNICAL REPORTS 

 (DEC 2006) – ALT II (DEC 2005)

I.120 1852.237-72 ACCESS TO SENSITIVE INFORMATION (JUNE 2005) 

(a) As used in this clause, ―sensitive information‖ refers to information that a contractor 

has developed at private expense, or that the Government has generated that qualifies for 

an exception to the Freedom of Information Act, which is not currently in the public 

domain, and which may embody trade secrets or commercial or financial information, 

and which may be sensitive or privileged. 

(b) To assist NASA in accomplishing management activities and administrative 

functions, the Contractor shall provide the services specified elsewhere in this contract. 

(c) If performing this contract entails access to sensitive information, as defined above, 

the Contractor agrees to -

(1) Utilize any sensitive information coming into its possession only for the 

purposes of performing the services specified in this contract, and not to improve its own 

competitive position in procurement.

(2) Safeguard sensitive information coming into its possession from unauthorized 

use and disclosure. 

(3) Allow access to sensitive information only to those employees that need it to 

perform services under this contract. 

(4) Preclude access and disclosure of sensitive information to persons and entities 

outside of the Contractor‘s organization.

(5) Train employees who may require access to sensitive information about their 

obligations to utilize it only to perform the services specified in this contract and to 

safeguard it from unauthorized use and disclosure. 

(6) Obtain a written affirmation from each employee that he/she has received and 

will comply with training on the authorized uses and mandatory protections of sensitive 

information needed in performing this contract.

(7) Administer a monitoring process to ensure that employees comply with all 

reasonable security procedures, report any breaches to the Contracting Officer, and 

implement any necessary corrective actions. 

(d) The Contractor will comply with all procedures and obligations specified in its 

Organizational Conflicts of Interest Avoidance Plan, which this contract incorporates as a 

compliance document.

(e) The nature of the work on this contract may subject the Contractor and its employees 

to a variety of laws and regulations relating to ethics, conflicts of interest, corruption, and 

other criminal or civil matters relating to the award and administration of government 
NNG13CR48C

89

contracts. Recognizing that this contract establishes a high standard of accountability 

and trust, the Government will carefully review the Contractor‘s performance in relation 

to the mandates and restrictions found in these laws and regulations. Unauthorized uses 

or disclosures of sensitive information may result in termination of this contract for 

default, or in debarment of the Contractor for serious misconduct affecting present 

responsibility as a government contractor.

(f) The Contractor shall include the substance of this clause, including this paragraph 

(f), suitably modified to reflect the relationship of the parties, in all subcontracts that may 

involve access to sensitive information

(End of clause)

I.121 1852.237-73 RELEASE OF SENSITIVE INFORMATION (JUN 2005)

(a) As used in this clause, ―Sensitive information‖ refers to information, not 

currently in the public domain, that the Contractor has developed at private 

expense, that may embody trade secrets or commercial or financial information, 

and that may be sensitive or privileged. 

(b) In accomplishing management activities and administrative functions, NASA 

relies heavily on the support of various service providers. To support NASA 

activities and functions, these service providers, as well as their subcontractors 

and their individual employees, may need access to sensitive information 

submitted by the Contractor under this contract. By submitting this proposal or 

performing this contract, the Contractor agrees that NASA may release to its 

service providers, their subcontractors, and their individual employees, sensitive 

information submitted during the course of this procurement, subject to the 

enumerated protections mandated by the clause at 1852.237-72, Access to 

Sensitive Information.

(c) (1) The Contractor shall identify any sensitive information submitted in 

support of this proposal or in performing this contract. For purposes of identifying 

sensitive information, the Contractor may, in addition to any other notice or 

legend otherwise required, use a notice similar to the following:

Mark the title page with the following legend:

This proposal or document includes sensitive information that NASA shall not 

disclose outside the Agency and its service providers that support management 

activities and administrative functions. To gain access to this sensitive 

information, a service provider‘s contract must contain the clause at NFS 

1852.237-72, Access to Sensitive Information. Consistent with this clause, the 

service provider shall not duplicate, use, or disclose the information in whole or in 

part for any purpose other than to perform the services specified in its contract. 

This restriction does not limit the Government‘s right to use this information if it 

is obtained from another source without restriction. The information subject to 
NNG13CR48C

90

this restriction is contained in pages [insert page numbers or other identification 

of pages]. Mark each page of sensitive information the Contractor wishes to 

restrict with the following legend:

Use or disclosure of sensitive information contained on this page is subject to the 

restriction on the title page of this proposal or document.

(2) The Contracting Officer shall evaluate the facts supporting any claim that 

particular information is ―sensitive.‖ This evaluation shall consider the time and 

resources necessary to protect the information in accordance with the detailed 

safeguards mandated by the clause at 1852.237-72, Access to Sensitive 

Information. However, unless the Contracting Officer decides, with the advice of 

Center counsel, that reasonable grounds exist to challenge the Contractor‘s claim 

that particular information is sensitive, NASA and its service providers and their 

employees shall comply with all of the safeguards contained in paragraph (d) of 

this clause.

(d) To receive access to sensitive information needed to assist NASA in 

accomplishing management activities and administrative functions, the service 

provider must be operating under a contract that contains the clause at 1852.237-

72, Access to Sensitive Information. This clause obligates the service provider to 

do the following:

(1) Comply with all specified procedures and obligations, including the 

Organizational Conflicts of Interest Avoidance Plan, which the contract 

has incorporated as a compliance document.

(2) Utilize any sensitive information coming into its possession only for 

the purpose of performing the services specified in its contract.

(3) Safeguard sensitive information coming into its possession from 

unauthorized use and disclosure.

(4) Allow access to sensitive information only to those employees that 

need it to perform services under its contract. 

(5) Preclude access and disclosure of sensitive information to persons and 

entities outside of the service provider‘s organization.

(6) Train employees who may require access to sensitive information 

about their obligations to utilize it only to perform the services specified in 

its contract and to safeguard it from unauthorized use and disclosure. 

(7) Obtain a written affirmation from each employee that he/she has 

received and will comply with training on the authorized uses and 

mandatory protections of sensitive information needed in performing this 

contract.
NNG13CR48C

91

(8) Administer a monitoring process to ensure that employees comply with

all reasonable security procedures, report any breaches to the Contracting 

Officer, and implement any necessary corrective actions.

(e) When the service provider will have primary responsibility for operating an 

information technology system for NASA that contains sensitive information, the 

service provider‘s contract shall include the clause at 1852.204-76, Security 

Requirements for Unclassified Information Technology Resources. The Security 

Requirements clause requires the service provider to implement an Information 

Technology Security Plan to protect information processed, stored, or transmitted 

from unauthorized access, alteration, disclosure, or use. Service provider 

personnel requiring privileged access or limited privileged access to these 

information technology systems are subject to screening using the standard 

National Agency Check (NAC) forms appropriate to the level of risk for adverse 

impact to NASA missions. The Contracting Officer may allow the service 

provider to conduct its own screening, provided the service provider employs 

substantially equivalent screening procedures.

(f) This clause does not affect NASA‘s responsibilities under the Freedom of 

Information Act.

(g) The Contractor shall insert this clause, including this paragraph (g), suitably 

modified to reflect the relationship of the parties, in all subcontracts that may 

require the furnishing of sensitive information. 

(End of clause)

I.122 CLAUSES INCORPORATED BY REFERENCE -- SECTION I

Clause(s) incorporated by reference in this Section have the same force and effect as if 

they were given in full text. Clauses incorporated by reference which require a fill-in by 

the Government include the text of the affected paragraph(s) only. This does not limit the 

clause to the affected paragraph(s). The Contractor is responsible for understanding and 

complying with the entire clause. The full text of the clause is available at the addresses 

contained in clause 52.252-2, Clauses Incorporated by Reference, of this contract.

(End of clause)

[END OF SECTION I]
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92

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER 

ATTACHMENTS

J.1 LIST OF ATTACHMENTS

The following documents are attached hereto and made a part of this contract: 

Attachment Description Date No. of Pages

A Statement of Work 7/06/2011 42

B Direct Labor Rates, Indirect Rates, 

and Award Fee Matrices 

2/26/2013 18

C Financial Management Reporting 

Requirement

5/27/2011 4

C – Addendum Financial Management Reporting 

Requirement – Addendum: 

Supplemental Contractor Financial 

Management Requirements

4/2013 2

D DD Form 254

Contract Security Classification 

Specification 

7/3/2013 3

E Safety and Health Plan 2/26/2013 55

F Quality Assurance Plan 2/26/2013 45

G IT Security Management Plan To be 

submitted 

thirty (30) 

days after 

contract 

award.

TBP

H Organizational Conflicts of Interest 

(OCI) Avoidance Plan

To be 

submitted 

thirty (30) 

days after 

contract 

award.

TBP

I Contract Historical Data 3/30/11 2

J Personal Identity Verification 

(PIV) Procedures

2/11/2011 4
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K Performance Evaluation Plan 7/3/2013 24

L IT Security Applicable Documents 

List (ADL)

1/13 4

(End of Clause)

[END OF SECTION J]
NNG13CR48C

NASA

GODDARD SPACE FLIGHT CENTER

 

ATTACHMENT A

STATEMENT OF WORK

FOR

ELECTRICAL SYSTEMS

ENGINEERING SERVICES II (ESES-II)

FOR THE

APPLIED ENGINEERING AND

TECHNOLOGY DIRECTORATE (AETD)

9 January, 2012
i

Contents

Page

INTRODUCTION........................................................................................................... 1

SCOPE OF WORK......................................................................................................... 1

I. GENERAL RESPONSIBILITIES................................................................................... 2

II. PERFORMANCE MEASUREMENT............................................................................. 2

III. TASKS............................................................................................................................. 3

FUNCTION 1 – Pre-Formulation and Formulation Services: Candidate, Preliminary 

Analysis and Systems Definition Studies........................................................................ 3

A. Candidate Study Services ................................................................................... 4

B. Preliminary Analysis Study Services.................................................................. 5

C. System Definition Study Services ...................................................................... 5

FUNCTION 2 -- Implementation Phase Services ......................................................... 5

A. Project Management ........................................................................................... 6

B. Systems Engineering........................................................................................... 6

C. Multidisciplinary Analyses Services................................................................... 7

D. Detailed Design Services.................................................................................... 8

E. Fabrication, Assembly and Testing Services...................................................... 16

F. Integration, Test, and Verification Services........................................................ 19

G. Laboratory and Test Instrumentation Services ................................................... 20

H. Data Systems Management Services.................................................................. 20

I. Launch and Post-Launch Operations Services ................................................... 21

J. Mission Assurance and System Safety Services................................................. 22

K. Configuration Management Services.................................................................. 23

L. Contamination Control Services......................................................................... 23

FUNCTION 3 – Research and Technology Services ..................................................... 25

A. Solid State Device Research and Development.................................................. 25

B. Instrument Systems Technology Services.......................................................... 26

C. Photonics Technology Services.......................................................................... 27

D. Microwave and Millimeter Wave Technology Services..................................... 27

E. Instrument Electronics Systems Technology Services ....................................... 28

F. Computer Support Technology Services............................................................ 29

G. Thermal Control Systems Technology Services................................................. 31

H. Power Systems Technology Services ................................................................. 32

I. Software Systems Technology Services............................................................. 33

J. Demonstration, Presentation, and Conference Services ..................................... 33

K. Guidance, Navigation and Control Technology Services................................... 34

L. Cryogenic and Fluids Systems Technology Services......................................... 34

M. Advanced Coating and Film Technology Services............................................. 34
ii

Contents

Page

FUNCTION 4 – Parts and Materials Program Services................................................. 34

A. Materials and Processes Services........................................................................ 35

B. Protective Coating and Encapsulation Services.................................................. 35

C. Component and Parts Labeling Services ............................................................ 35

D. Electronics Packaging Services .......................................................................... 35

E. EEE Parts Services.............................................................................................. 36

FUNCTION 5 – Documentation Services...................................................................... 38

A. Document Services............................................................................................. 38

FUNCTION 6 – Maintenance Services.......................................................................... 39

A. Preventive Maintenance...................................................................................... 39

B. Emergency Repair Services................................................................................ 39

FUNCTION 7 – Sustaining Engineering Services ......................................................... 39

FUNCTION 8 – Education Services............................................................................... 40

FUNCTION 9 – Standards and Process.......................................................................... 40

APPLICABLE DOCUMENTS AND SPECIFICATIONS ..................................................... 41

REFERENCE DOCUMENTS AND SPECIFICATIONS ...................................................... 43
1

INTRODUCTION

The National Aeronautics and Space Administration (NASA) was established to plan, direct, 

and conduct aeronautical and space activities for peaceful purposes for the benefit of all 

mankind. The operational aspects of NASA’s work are divided among field installations 

around the country and involve research and development activities under the responsibility 

of the technical program offices at NASA Headquarters.

The Goddard Space Flight Center (GSFC) - located in Greenbelt, Maryland , along with its 

Wallops Flight Facility in Virginia, supports NASA’s Science Mission Directorate (SMD), as 

well as the other NASA mission directorates, and the Office of Chief Technologist. The 

GSFC is chartered to expand the knowledge of the Earth and its environment, the Solar 

System, and the Universe through observations from space. To this end, the GSFC’s primary 

emphasis is in scientific investigation, in the development and operation of space systems, 

and in the advancement of essential technologies. In accomplishing this responsibility, the 

GSFC has undertaken a broad program of scientific research, both theoretical and 

experimental, in the study of space phenomena and earth sciences. The program ranges from 

basic research to flight experiment development, and from mission operations to data 

analysis.

Within the GSFC, the Applied Engineering and Technology Directorate (AETD) plans, 

organizes, and conducts a broad range of technical research and development activities in 

support of science applications. The AETD is responsible for providing engineering 

expertise and support in the design, development, fabrication, integration, test, and 

verification of components, subsystems, systems, science instruments, and complete 

spacecraft for multiple projects. The specific components, subsystems, systems, and science 

instruments are ultimately integrated into the spacecraft to form a science observatory. It is 

these observatories that are launched to fulfill the mission of the GSFC. The AETD 

comprises five engineering divisions: the Mechanical Systems Division (MSD), the 

Software Engineering Division (SED), the Instrument Systems and Technology Division 

(ISTD), the Electrical Engineering Division (EED), and the Mission Engineering and 

Systems Analysis Division (MESA).

To fulfill these responsibilities and ultimately achieve their missions, the AETD must acquire 

a wide range of engineering services in support of its divisions to implement the GSFC 

mission. 

SCOPE OF WORK

The principal purpose of this contract is to provide electrical engineering support services 

and related work to EED, ISTD, SED, MESA, and related organizations, as required, for the 

study, design, development, fabrication, integration, testing, verification, and operations of 
2

space flight, airborne, and ground system hardware and software, including development and 

validation of new technologies to enable future space and science missions.

To this end, the Contractor shall provide on/off-site multidisciplinary engineering services, 

pursuant to task orders issued by the Contracting Officer. These services shall include the 

personnel, facilities, and materials (unless otherwise provided by the Government) to 

accomplish the tasks.

Task orders will be issued to perform services in the following areas: the design, 

development, analysis, fab/build, assembly, integration, test, verification, and launch and 

mission support operations of parts, components, subsystems, systems, science 

instruments/experiments, airborne/suborbital systems (e.g., aircraft, sounding rockets, UAVs, 

balloons), free-flying spacecraft, airborne/suborbital/orbital payloads, and Space Station 

payloads. To include related ground support equipment, simulators, non-flight models, and 

prototypes. Additionally perform candidate, feasibility, and systems definition studies; 

project management; systems engineering; analysis; preliminary design; detailed design; 

fabrication; assembly; integration; test and verification; test instrumentation; data systems 

management; launch and post-launch operations; research and technology unique to system 

development; parts screening and materials selection/analysis; documentation; maintenance; 

sustaining engineering; configuration management; performance assurance; systems safety; 

and contamination control. 

I. GENERAL RESPONSIBLITIES

The Contractor’s responsibilities shall include the management of personnel, timely and 

effective implementation of task orders, control and monitoring of contract and subcontract 

performance, management of scheduled deliveries, and timely and effective reporting to the 

Government. These responsibilities shall also include efficient cost management methods as 

well as procedures to ensure that the Government is aware of task order status and progress 

achieved.

The Contractor shall be responsible for ensuring that all contractor and subcontractor 

personnel engaged in performance of this Statement of Work have appropriate qualifications, 

knowledge, and certification to perform work in accordance with the task orders. Most 

importantly, to ensure safety of personnel and property, all contractor personnel shall be 

familiar with and adhere to the Center's Occupational Safety Program (GPR-1700.1A) and 

AETD’s Safety Manual (500-PG-8715.1.2B) as well as specific division, and facility/lab 

safety policies (ref GDMS, GIDs).
3

II. PERFORMANCE MEASUREMENT

Performance-based statements of work/specifications will be used for establishing contract 

requirements. Therefore, each task order issued by the Contracting Officer will include, as a 

minimum, the following:

1. Statement of Work, including the requirements to be met, the standard(s) of 

performance/quality of work, and required deliverables (or other output)

2. Performance Specification (if applicable)

3. Applicable Documents (if required)

4. Period of Performance

5. Surveillance Plan

The Contractor shall be required to adhere to the performance measurements detailed in each 

task order.

III. TASKS

Services shall be required in one or more of the areas described in the scope above for any 

given task order. Services within the scope of this Statement of Work and specified in task 

orders shall include, but not be limited to, the specific services delineated in the following 

sections.

FUNCTION 1 – PRE-FORMULATION AND FORMULATION SERVICES: CANDIDATE,

PRELIMINARY ANALYSIS, AND SYSTEMS DEFINITION STUDIES

The Contractor shall provide study services with emphasis on electrical systems engineering 

that integrate the aspects of flight systems, ground systems, instrument systems and launch 

systems. 

In general, the Contractor shall:

 Produce pre-formulation and formulation phase study inputs for spacecraft, 

airborne/suborbital craft, instruments and ground systems. 

 Develop mission needs (mission objectives, measurement concept, and instrument 

concept) and mission design (mission requirements, architectural design, and 

operations concept).
4

 Develop preliminary, relative cost and schedule estimates based on design 

alternatives, and identify and assess high-risk elements in designs.

 Document the history of design, qualification, flight experience, and modifications 

where existing components or subsystems are to be utilized.

 Identify interface requirements for pre-launch, launch, on-orbit servicing, or retrieval 

of flight hardware.

 Define interface engineering and management requirements.

 Prepare mission systems and operations documentation.

 Prepare requirements and specification packages that conform to applicable standards 

defined within Task Order statement.

 Identify interfaces and prepare interface control documents.

 Provide technical inputs for problem-solving and/or design inputs in selected 

spacecraft, instruments, suborbital craft, ground system, and data disciplines.

 Analyze various reports (i.e., progress reports) delivered by the GSFC mission 

Contractor(s) and provide recommendations to the project.

 Provide liaison and coordination services for project activities.

 Perform hardware and software design and trade-off analyses.

 Provide design services that include performance of preliminary design (leading to a 

Preliminary Design Review) of the subsystems, components, and assemblies that 

comprise the instrument/spacecraft/platform/launch system.

A. Candidate Study Services

The Contractor shall provide study services for the conceptual development of subsystems 

and systems thereby participating in the identification of scientific objectives, mission 

requirements and technical concepts. Study products produced during this phase shall 

include, but not be limited to:

 Strategic technology planning;

 Integration of joint missions, partnerships, and other collaborative efforts;

 Research/science/technology/cost trade studies;

 Candidate operations concepts;
5

 Candidate system architectures;

 Cost, schedule, and risk estimates;

 Research and technology unique to system development;

 Customer development support and outreach; and

 Mission justification and objectives.

B. Preliminary Analysis Study Services

The Contractor shall provide preliminary analysis study services focusing on analyzing 

mission requirements and establishing mission architectures in order to demonstrate that a 

credible, feasible design(s) exist(s). The Contractor shall develop top-level requirements and 

evaluation criteria, identify alternative operations/logistics concepts, and identify project 

constraints and system boundaries. Contactor activities shall include the consideration of 

alternative design concepts including feasibility and risk studies, cost and schedule estimates, 

and advanced technology requirements. The Contractor shall prepare for and support the 

appropriate Phase A project and technical reviews and prepare Phase A project 

documentation as appropriate (ref the NASA Systems Engineering Handbook, SP-6105 and 

NPR 7120.5, “NASA Space Flight Program and Project Management Requirements”). 

C. System Definition Study Services

The Contractor shall provide system definition and preliminary design study services to 

establish (and evolve) project baseline(s) which includes a formal flowdown of project-level 

performance requirements to a complete set of system and subsystem design specifications 

for both flight and ground elements. The Contractor shall produce technical requirements 

that are sufficiently detailed to establish firm schedules and cost estimates for the project. 

Phase B baseline information shall be developed including system requirements and 

verification requirements matrices, system architecture and work breakdown structures, 

operations concepts, “design-to” specifications at all levels, and project plans including 

schedule, resources, acquisition strategies, and risk management. The Contractor shall 

prepare for and support the appropriate Phase B project and technical reviews and prepare 

Phase B project documentation as appropriate (ref the NASA Systems Engineering 

Handbook, SP-6105 and NPR 7120.5, “NASA Space Flight Program and Project 

Management Requirements). 

FUNCTION 2 – IMPLEMENTATION PHASE SERVICES

The Contractor shall provide services to design, develop, fabricate/code, assemble, unit test, 

system integrate, verify, integrate, deploy, and operate hardware and software on spacecraft, 
6

platform, and/or payload as defined by this Statement of Work. The implementation phase 

services shall include:

A. Project Management

The Contractor shall provide management services, including establishment of a 

management organization that ensures that all the assigned task objectives are accomplished 

within specified schedule and cost constraints. Management shall provide frequent and 

timely status to the Government via cost, schedule, progress and other reports during all 

phases of work.

B. Systems Engineering

The Contractor shall provide systems engineering support for project development, reporting 

progress and conformance to appropriate practices and specifications (per GPR 7123.1 

Systems Engineering). The Contractor shall support system engineering activities required 

during the Implementation phases including design (Phase C), development (Phase D), and 

operations (Phase E).

The Contractor shall support Phase C Design systems engineering activities to complete the 

detailed design of systems and associated subsystems, and operational systems, ensuring 

compliance with GSFC’s Gold Rules (GPR 8070.4 and GSFC-STD-1000). The Contractor 

shall add remaining lower-level design specifications to the systems architecture, refine 

requirements document and verification plans, prepare interface documents, evolve and 

mature the design, augment baseline documentation, perform and archive trade studies, and 

complete manufacturing plans. The Contractor shall prepare for and support the appropriate 

Phase C project and technical reviews and prepare Phase C project documentation as 

appropriate (ref the NASA Systems Engineering Handbook, SP-6105 and NPR 7120.5).

The Contractor shall support Phase D Development systems engineering activities to build 

the subsystems (including operations systems) and integrate them to create the system(s). 

The Contractor shall develop verification procedures, archive documentation for verifications 

performed, audit “as-built” configurations, document lessons learned, prepare operator’s 

manuals and maintenance manuals, and perform operational verification. The Contractor 

shall prepare for and support the appropriate Phase D project and technical reviews and 

prepare Phase D project documentation as appropriate (ref the NASA Systems Engineering 

Handbook, SP-6105 and NPR 7120.5).

The Contractor shall support Phase E Operations systems engineering activities to perform 

the mission and then dispose of the system in a responsible manner. The Contractor shall 

prepare for and support the appropriate Phase E project and technical reviews and prepare 

Phase E project documentation as appropriate (ref the NASA Systems Engineering 

Handbook, SP-6105 and NPR 7120.5). 
7

Specific tasks over the various phases shall include:

1. Mission Systems Engineering

The Contractor shall perform key mission and spacecraft level systems engineering 

functions that include, but are limited to:

a. Operations Concept & Support;

b. Architecture & Design Development;

c. Requirements Analysis, Identification & Management;

d. Verification and Validation;

e. Interface and Interface Control Documents;

f. Mission Environment;

g. Technical Resource Budget Tracking;

h. Risk Analysis, Reduction and Management;

i. System Milestone Review;

j. Configuration Management (CM); and

k. Systems Engineering Management Plan.

2. Instrument Systems Engineering

The Contractor shall perform instrument systems engineering functions that include, 

but are limited to:

a. Instrument Data Processing Development & Support ;

b. Instrument Architecture & Design Development;

c. Requirements Analysis, Identification and Management;

d. Verification and Validation;

e. Interface and Interface Control Documents;

f. Instrument Environment;

g. Technical Resource Budget Tracking;

h. Risk Analysis, Reduction and Management

i. Instrument System Milestone Review;

j. CM; and

k. Instrument Systems Engineering Management Plan.

C. Multidisciplinary Analyses Services

The Contractor shall provide analytical and detailed design support that includes multidisciplinary system analyses and trade studies involving, but not limited to, mechanical, 

thermal, optics (including radiometrics and stray light), contamination, control, guidance, 

navigation, detector, electrical, electronic, and software aspects of flight and ground systems, 

including associated ground support equipment. Services shall include the definition, 

development and use of models and simulations to study and quantify system performance 

and to conduct system trade studies. This includes, but is not limited to, such specific efforts 
8

as electromagnetic interference/electromagnetic compatibility (EMI/EMC) analysis, 

environmental testing, magnetics testing, thermal vacuum testing, systems performance error 

budgets, power and weight budgeting and tracking, microphonics analyses, fracture control 

analyses, microwave communication system analyses (including link margin availability), 

controls-structures analyses, control-structural-thermal-optical analyses, instrument system 

analyses (including system sensitivities), computer performance analyses (including Central 

Processing Unit (CPU), memory, simulations, etc), and systems reviews of selected critical 

subsystems. Services shall also include the development of measurement tools and models, 

analysis of measurement data, defect tracking, process improvement, cost estimation of 

hardware and software systems, modeling of organizational processes, electrical parts 

analyses, electrostatic discharge prevention, printed wiring board layouts, fiber optic cable 

construction (test, validation, & assembly), electro-optic/photonic analyses, thermal analysis, 

printed-wiring board fabrication, mechanical enclosure design, and technical writing 

documentation.

D. Detailed Design Services

The Contractor shall provide design services that include performance of detailed (leading to 

a Critical Design Review) design of the subsystems, components and assemblies that 

comprise the instrument/spacecraft/platform in accordance with current NASA/GSFC design 

standards, specifications and best practices or commercial equivalent that meets/exceeds their 

intent. This effort includes hardware and software (flight and ground) as well as ground 

support equipment (electrical, thermal, contamination, mechanical, and cryogenic). 

Documentation, including technical reports, drawings, schematics, block diagrams, layouts, 

parts and materials list, and equipment lists, shall be provided. Specific tasks shall include:

1. Optical Specific Tasks – The Contractor shall provide optical design services, 

including the design, development and analysis of the following:

a. Geometric optical design;

b. Diffraction analysis;

c. Tolerancing of components;

d. Gaussian beam analysis;

e. Interferometry;

f. Radiometry;

g. Stray light/energy analysis;

h. Alignment and calibration; and

i. Optical communications systems design.

2. Mechanical Specific Tasks – The Contractor shall provide mechanical design 

services, including the design, development and analysis of the following:

a. Assembly and subassembly hardware to house flight components;

b. Mechanisms and electromechanical assemblies;
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c. Component mount design;

d. Structure;

e. Ground support and bench test equipment;

f. Analytical studies, including structural analyses (stress, dynamics, thermal, 

deformation, jitter, etc.); mechanical alignment; interfaces; fracture control; 

controls analysis; mechanism dynamics; composite material/structure dimensional 

stability; and load analyses;

g. Associated instrumentation and control systems;

h. Mechanical analysis of large instrument antenna structures including 

interferometric systems;

i. Finite element model analysis;

j. Flight loads analysis;

k. On-orbit loads analysis;

l. Stress analysis;

m. Dynamic analysis;

n. Fracture control; and

o. Mechanical design and drawing production/verification.

3. Electromechanical Specific Tasks – The Contractor shall provide 

electromechanical design services, including the design, development and analysis of 

the following:

a. Concept trades, concept design, and detailed design of electromechanical systems 

and their components;

b. Fabrication, assembly, and testing services, including life testing;

c. Magnetic bearings, active/smart structures, vibration isolation, and large aperture, 

lightweight systems;

d. Analyses using Computer-aided Design (CAD) and simulation tools utilizing 

hardware and software compatible with those used by the Mechanical Systems 

Division (MSD);

e. Set-up and operate electronic design and test equipment compatible with 

equipment used by the MSD;

f. Design, analysis, selection, implementation, and testing of bearings, flex-pivots, 

and flexures;

g. Robotics;

h. micro electromechanical systems (MEMS);

i. Micro-miniaturization of mechanisms, or sub-assemblies of conventional 

mechanisms;

j. Small scale structures, materials, fabrication techniques, packaging, 

photolithography, lithography electroforming and molding (LIGA in German), 

interfacing with macro-components, micro-actuators, focused ion-beam milling 

and welding, and coatings and tribology issues; and

k. Single Input Single Output (SISO) and Multiple-Input-Multiple-Output (MIMO) 

 controllers. 

 
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4. Thermal Specific Tasks – The Contractor shall provide thermal design services, 

including the design, development and analysis of the following:

a. Thermal system design, active and passive;

b. Component/subassembly/assembly cooling, including electronics and detectors;

c. Cryogenic design, including detectors, optics, and mechanisms;

d. Advanced thermal control systems;

e. Associated instrumentation and control systems;

f. Thermal analyses compatible with Systems Improved Numerical Differencing 

Analyzer (SINDA), Thermal Radiation Analyzer System (TRASYS), Thermal 

Synthesizer Systems (TSS), Finite Element Modeling and Post-processing 

(FEMAP/TCON), Simplified Space Payload Thermal Analyzer (SSPTA), 

Thermal Desktop, or Thermal Model Generator (TMG) software packages;

g. Cryogenic GSE thermal analysis and design, including dewar system;

h. Thermal laboratory support; and

i. Thermal vacuum test support.

5. Detector Specific Tasks – The Contractor shall provide engineering services for 

state-of-the-art detection systems requiring low noise levels and calibrations traceable 

to physical standards including the design, development, test, and analysis of the 

following systems:

a. Radio Frequency (RF);

b. Submillimeter wave;

c. Microwave;

d. Millimeter wave;

e. Infrared;

f. Visible;

g. X-ray;

h. Gamma-ray;

i. Neutral and charged particle detection;

j. MEMS; and

k. Nanotechnology.

6. Electrical/Electronics Specific Tasks – The Contractor shall provide 

electrical/electronic design services, including the design, development and analysis 

of the following:

a. Flight electronic subsystems;

b. Command and data handling systems;

c. Flight and ground data systems;

d. Low noise electronics;

e. Digital and microprocessor based designs;

f. Analog control circuits;
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g. Control systems;

h. Low voltage systems;

i. High voltage systems;

j. Power supplies with programmable voltage and current outputs;

k. Electromagnetic field analysis;

l. Electromagnetic compatibility and interference (EMC/EMI);

m. Test circuitry and equipment, including interface to computer-based systems;

n. Bench test equipment;

o. Electrical ground support equipment;

p. High speed electronics;

q. Communication electronics;

r. Microcontroller based systems and embedded systems;

s. Flight and test harnesses (conventional wire and fiber optic);

t. Breakout boxes;

u. Pyrotechnics;

v. Simulators;

w. Field Programmable Gate Array (FPGA)-based reconfigurable computing

systems;

x. Analog and mixed-signal Application-Specific Integrated Circuit (ASIC) devices;

 and

y. Programmable logic devices (FPGA and ASIC devices).

In addition, analyses include, but are not limited to: Worst-case analysis, Parts Stress 

analysis, reliability analysis, thermal analysis, structural analysis, signal integrity 

analysis and performance/throughput analysis. Peer design reviews shall be an 

integral part of the overall development cycle. Test support includes shift support for 

environmental tests (thermal-vacuum, EMI, vibration, etc).

7. Flight Software (FSW) Systems

The Contractor shall support the planning, formulating, designing, developing, testing, 

and sustaining engineering of flight software systems for instruments and spacecraft 

associated with in-house GSFC projects and other multi-center commitments in 

accordance with established organizational compliance of procedures and policies such 

as NPR 7150.2. The Contractor shall manage, refine, and extend the flight software 

infrastructure, products, plans, and processes related to new flight software 

developments, flight software reuse libraries, flight software configuration 

management systems, flight software test, verification and validation systems, and 

flight software lessons learned databases. The Contractor may develop simulation 

capabilities for all aspects of the flight software including, dynamic simulation, 

command and data handling simulation and science data simulation. 
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FSW Services shall include:

a. Flight Software Engineering;

b. Flight Software Development;

c. Flight Software Verification and Validation;

d. Flight Software Maintenance and On-orbit Sustaining Engineering;

e. Flight Software High Fidelity Testbeds and Simulations;

f. Flight Software Infrastructure/Support; and

g. Flight Software Technology Development.

8. Ground Software and Systems

The Contractor shall perform new or ongoing development and sustaining engineering 

of ground software and data systems. Contractor activities may include participation as 

a part of a mission’s or project’s ground system development team. Ground systems 

development includes software design, development, test, and deployment, and 

associated hardware integration, test, and delivery. The software may include 

commercial off-the-shelf (COTS), government off-the-shelf (GOTS), new 

development, or some combination of the aforementioned. The Contractor may 

perform hardware systems and associated material procurement/inventory 

management. The procured hardware systems shall comply with established NASA 

safety protocols including at least Hazardous Material Management and Electrostatic 

Discharge (ESD).

Ground Software Services shall include:

a. Ground Software Architectures;

b. Ground Software Development; and

c. Ground Software Sustaining Engineering.

9. Flight Software System Verification, and Validation

The Contractor shall support flight mission operations including build verification 

testing, system validation testing, and flight software and flight operations test tools 

development for the mission. 

Validation and Verification Functional Areas:

a. Utilize flight software test-beds and simulators required for verification and 

validation of flight and ground software related products;

b. Support mission readiness testing to include communication and functional 

test of the mission ground system, ground station interfaces, and end-to-end 

testing of the communication path from the spacecraft to the ground and/or 

science operations systems;
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c. Generate and/or review Verification Plans;

d. Support the design, drawing, and specification reviews;

e. Prepare documentation and/or review of system qualification requirements;

f. Prepare and/or review hardware and software integration plans and 

procedures, and witnessing execution;

g. Prepare and/or review detailed functional and environmental test plans and 

procedures, and witness test execution;

h. Prepare and/or review plans for launch site checkout, integration and testing 

of flight systems, including adequacy of the launch site facility;

i. Analyze data from spacecraft telemetry data sources to ensure total system 

compatibility; and

j. Analyze flight performance from flight data.

 10. Software Science System Development

The Contractor shall provide science data system engineering, software system 

engineering and software engineering services to design, develop and deploy science 

systems and applications for science operations, data processing, data management, 

and data analysis and visualization. Data system engineering may include problem 

definition, solution analysis, process planning and control, system documentation 

development and maintenance, system integration, and product evaluation. Software 

system engineering may include requirements definition and analysis, software design, 

process planning and control, software documentation development and maintenance, 

verification, validation and test, and software integration. Software engineering may 

include detailed software design, implementation, and unit testing. The science system 

software may include COTS, GOTS, new development, legacy code, or some 

combination of the aforementioned. Science systems development may include 

hardware definition, integration, test and deployment. The Contractor may provide 

science operations support for ongoing missions. 

Software Science System Development Services shall include:

a. Science Data Systems Engineering;

b. Science Operations Systems;

c. Science Data Processing Systems;

d. Science Data Management Systems; and

e. Science Data Analysis and Visualization Applications.

11. Power Specific Tasks – The Contractor shall provide power design services, 

including the design, development, and analysis:

a. Power system design and analysis tools for energy balance and regulation;
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b. Spacecraft power management and distribution electronics;

c. Photovoltaic energy conversion cells, arrays, and associated ground testing;

d. Electrochemical energy storage cells, batteries, and associated destructive 

physical analysis and ground testing; and

e. Payload and instrument low and high voltage power conditioning electronics 

(converters, filters, regulators).

12. Radiation Effects and Analysis (REA) Specific Tasks – The Contractor shall 

provide radiation services for the design, development, testing, and analysis of EEE 

components, including:

a. Space radiation environmental analysis and specification including nuclear 

interaction simulations;

b. Design and development of test plans and test suite hardware and software to 

support research and flight project efforts;

c. Documentation of radiation test techniques and research results;

d. Determination of mission-specific system level impact of radiation test results and 

evaluate mission radiation risk assessment;

e. Screening of parts list for radiation vulnerable devices;

f. Dissemination of radiation effects research results via paper and presentations;

g. Curator capabilities for maintenance and upgrade of the Radiation and Analysis 

(REA) WEB site;

h. Database development and management of the REA radiation effects test data;

i. General REA services in the area of graphics, schedules, and reporting 

requirements;

j. Development of user interface software for REA-developed environment models;

k. Instrument calibration;

l. Operation and maintenance of GSFC’s radiation facility;

m. Design and fabrication of radiation flight experiments and providing services to 

support data analysis;

n. Analysis of in-flight data on experimental and operational systems to determine 

system performance in radiation environment;

o. Analysis of instrument data to support space environment modeling; and

p. Analysis Performance of tests at established radiation test facilities (requires 

travel).

13. Component Technologies Specific Tasks – The Contractor shall provide 

component technology specific services for design, development, and analysis, 

including:

a. Non-destructive Evaluation (NDE) of complex integrated circuits employing 

Finite Element Analysis, Scanning Acoustic Microscope, X-Ray, and thermal 

analyses;

b. Analysis of novel microelectronic materials;

c. Environmental analysis of active and passive fiber optic components;
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d. Microelectronic assembly, including ASICs and custom hybrids; and

e. Lightweight, low-power transmitters and receivers for active and passive 

microwave instrument system.

14. Environmental Testing Specific Tasks – The Contractor shall provide 

environmental test services for design, development, and analysis, including:

a. Vibration;

b. Acoustic;

 c. EMI/EMC;

d. Thermal; and

e. Vacuum.

15. RF Specific Tasks – The Contractor shall provide RF design services, including the 

design, development and analysis of the following:

a. RF Component design;

b. Communications systems design;

c. Communications systems component design;

d. RF Modulator design (Binary Phase-shift keying (BPSK), Quadrature Phase-shift 

keying (QPSK), 64 Quadrature Amplitude Modulation (QAM), Code Division 

Multiple Access (CDMA), 8 Phase-shift keying (PSK) etc.);

e. Antenna Design L - Ka bands;

f. Phased Array antenna design;

g. Solid State Power Amplifier Design S to Ka bands;

h. Transponder design S to Ka bands; and

i. Millimeter wave systems instrument and components design (50 –300 GHz).

In addition, the Contractor shall provide independent systems engineering analysis 

and evaluation in support of customer mission-related activities as well as analysis 

and support of new capabilities considered for inclusion into the NASA Space 

Network (SN) and Ground Network (GN) as well as Global Positioning Satellite 

(GPS) Navigation. This also includes RF communications systems engineering 

support to independently evaluate and assess current space and ground network 

capabilities, system improvements, and new services to meet future mission needs. 

Additionally, this effort may include performing SN analyses for current space 

elements (TDRS Flight-1 through Flight-10 and TDRS K,L,M & N) including the 

ability for modeling of multiple access interference signals and the corresponding 

current ground elements at the White Sands Complex (WSC), Guam Remote Ground 

Terminal, and Space Network Expansion (SNE) Terminals. This effort may 

encompass analysis related to the Ground Network assets that are used for mission 

support to include analysis for other networks and commercial ground stations. 

Maintenance & development of analytical tools to perform the required analysis and 

associated data bases to support the analysis are included in this effort. This effort

supports standards and protocol activities. Maintenance & extension of Space and 
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Ground Network Users Guides are also encompassed in this effort. This effort

includes the development and review of RF Interface Control Documents as well as 

technical reports on special studies. Analysis of new modulation schemes and 

transmission techniques including lasers are additionally covered under this effort

activity including the ability to perform analysis of atmospheric effects of higher 

communication frequency bands (e.g. 37 GHz). Ability to perform dynamic analyses 

for Spacecraft (S/C) & launch vehicles which requires expert knowledge of 

trajectories, orbital mechanics & the 3-dimension modeling S/C to enable S/C & 

Expendable Launch Vehicle (ELV) antenna design to be compatible with the SN & 

GN.

Qualified personnel with security clearances of at least a DoD SECRET level (as 

defined in the specific Task Order), may be required by the Contractor to support 

certain efforts. The Contractor must also comply with applicable NASA, DoD,

National Industrial Security Program Operating Manual (NISPOM) and Director of 

Central Intelligence Directives (DCIDs) security regulations.

16. GN&C Component & Hardware Specific Tasks – The Contractor shall 

perform specific GN&C component and hardware systems engineering tasks, 

including:

1. GN&C Systems Engineering;

2. GN&C Analysis & Simulation;

3. Component and Hardware Systems Engineering;

4. Test Bed & Simulator Design/ Development Services;

5. Propulsion Engineering; and

6. Propulsion System Technician.

E. Fabrication, Assembly and Testing Services

The Contractor shall provide flight (including protoflight), and non-flight (including 

prototype) hardware fabrication and assembly facilities, and support for instrument 

structures, mechanical subassemblies, components, mechanisms, electronics assemblies, 

electromechanical devices, thermal control devices and subsystems, and thermal flight 

experiments. All fabrication and assembly support shall be in accordance with the 

workmanship requirements of NASA-STD-8739.3 thru 8739.5 and Institute for Printed 

Circuits (IPC) 6011, 6012, 6013, 6015, 6016, and 6018, as well as all subsequent updates to 

these documents. All fasteners used in assembling or installation shall conform to Goddard 

Procedures and Guidelines (GPG) 541-PG-8072.1.2, GSFC fastener integrity plan. Also 

provide support to fabricate mechanical ground support equipment, special test and 

evaluation equipment (including electronic equipment) necessary to support the operation of 

all mechanical hardware. In situations where hardware fabrication is required in a quick 

reaction mode and the Contractor decides to perform the task under subcontract, the 
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Contractor shall minimize both the subcontract implementation and fabrication phases of the 

task. Subcontractors used for fabrication and/or assembly shall be AS9001C compliant.

The Contractor shall provide fabrication, assembly and testing services, including 

breadboards, engineering models, protoflight models, and flight models at all levels of 

assembly specified by this Statement of Work, including:

1. Planning Specific Tasks – The Contractor shall provide planning services, including:

a. Implementation and maintenance of overall production and quality engineering 

plans; and

b. Manufacturing, integration and test plans, describing sequences, qualification and 

acceptance test levels, and facilities needed to accomplish assembly, integration, 

alignment, testing, quality control, and checkout.

2. Fabrication Specific Tasks – The Contractor shall provide fabrication services, 

including:

a. Optical, mechanical, detector, electrical/electronics, and microwave, including 

antennas;

b. Ground support equipment, including mechanical and electrical, and optical;

c. Laboratory control systems;

d. Wiring harnesses;

e. Special parts;

f. Surface mount printed circuit boards, including leadless chip carriers and chip-onboard techniques; and

g. Composites.

3. Assembly Specific Tasks – The Contractor shall provide assembly services, 

including:

a. Optical, mechanical, detector, electrical/electronics, and microwave, including 

antennas;

b. Ground support equipment including mechanical, electrical, and optical

c. Test equipment and fixtures;

d. Wiring harnesses;

e. Support for the operation of GSFC’s Board Layout Facility in Building 5 and 

Assembly Facility in Building 16W;

f. Active thermal control devices (heaters, thermostats, thermocouples, thermisters, 

heat pipes, Cold Plates, etc.); and

g. Hardware protective coatings.

4. Logistics Specific Tasks – The Contractor shall provide logistics services, including:

a. Identification of critical spares and material;
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b. Storage and control of critical spares and material; and

c. Shipment of materials, supplies, subsystems, ground support equipment, systems, 

and flight systems to and from integration, test and launch facilities.

5. Testing Specific Tasks – The Contractor shall test and/or participate in the GSFC’s 

testing and qualification of hardware and software, including retesting/requalification 

of spare units and breadboards previously developed for flight projects. These tests 

shall be conducted in accordance with Government-approved procedures and shall 

include both functional and environmental tests in accordance with GSFC-STD-7000 

“General Environmental Verification Standard (GEVS). Functional tests shall be 

designed and performed to demonstrate compliance with the operating requirements 

of the system. Environmental tests shall be designed and performed using 

environmental conditions that meet the launch, safety, and operations requirements of 

the assigned task. The Contractor shall perform the following:

a. In-process testing during the fabrication process to demonstrate that the design 

meets the requirements specified. In-process testing shall include:

1. Component value measurements and verification of polarity prior to 

installation and after installation, where feasible;

2. Resistance checks of point-to-point wiring and cross tie points, where 

applicable;

3. Hi-pot operations from component-to-component, component-to-frame, etc. in 

accordance with the applicable GSFC specification or procedure, as required 

by and specified in a task order ;

4. Leak/pressure testing at the lowest level of assembly possible and throughout 

the assembly stages;

5. X-ray, dye penetrant, and eddy current inspections, as well as other forms of 

nondestructive analysis; and

6. Tests to develop/validate models for structural, mechanical, thermal, optical, 

and electronic components and assemblies.

b. Functional testing, including:

1. Verification of operational characteristics of components and equipment;

2. Testing at Government facilities; and 

3. Testing and documentation to verify accuracy, repeatability, and stability 

while operating under simulated flight conditions.

c. Flight qualification testing on units that have successfully completed functional 

tests and have been prepared for space flight. These tests may be conducted at 

any of the levels of assembly specified in this Statement of Work, including on 

the spacecraft. The qualification tests shall be carried out in a test environment 

specified by the task order. The Government may provide test facilities and/or 
19

test equipment to the Contractor, as specified in the task order. Flight 

qualification testing shall include:

1. Vibration/Shock;

2. Magnetic;

3. Thermal vacuum;

4. Thermal balance;

5. Static loads;

6. Acoustics;

7. Mass properties;

8. Alignment;

9. Electromagnetic interference (EMI);

10. Electromagnetic compatibility (EMC);

11. Gravity effects;

12. Radiation effects;

13. Modal survey;

14. Optical performance and characterization;

15. Deployments; and

16. Mechanism performance.

F. Integration, Test, and Verification Services

The Contractor shall provide engineering and test-conductor services that include integrating 

and verifying the flight, ground systems, and science data system/applications in accordance 

with applicable documentation and specifications, preparing test procedures, documenting all 

nonconformances and dispositions, calibrating the system and its ground support equipment, 

and providing operating manuals, reference documents, training, and launch site support.

1. Integration, Test and Verification Specific Tasks – The Contractor shall provide 

integration, test, and verification services, including:

a. Major program reviews;

b. Space flight subsystems;

c. Space flight instruments;

d. Space flight payloads;

e. Airborne/Suborbital craft instruments;

f. Ground instrumentation;

g. Ground support systems;

h. Science data systems/applications;

i. Spacecraft and science operations control rooms; and

j. Airborne/Suborbital craft subsystems.

Integration and test services may need to be supported at various locations, including vendor 

sites, NASA Centers, and Military sites.
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G. Laboratory and Test Instrumentation Services

The Contractor shall provide the services necessary for conceptualization, prototyping, 

system engineering, design, development, integration, test, sustaining engineering, 

maintenance and utilization of laboratory and test instrumentation.

1. Laboratory and Test Instrumentation Specific Tasks – The Contractor shall 

provide laboratory and test instrumentation services, including:

a. Optics/Fiber optics;

b. Detector engineering;

c. Laser communication and ranging;

d. Electrical ground support equipment;

e. Subsystem bench test equipment;

f. Special instrumentation;

g. Thermal/Cryogenics;

h. Contamination;

i. Operating power test facilities at the GSFC

 - Large Area Pulse Solar Simulator;

 - Battery handling & conditioning laboratory; and

 - High voltage partial discharge laboratory.

j. Calibration;

k. Crosstalk;

l. Microphonics analyses;

m. Analysis of instrument and spacecraft subsystem interaction; and

n. RF communications engineering and millimeter wave services

 - Operating microwave test equipment, including cryogenic testbeds;

 - Operating RF equipment, including radiating sources; and

 - Supporting antennae test facilities, including anechoic chamber.

H. Data Systems Management Services

The Contractor shall provide data systems management services, including:

a. Developing, reviewing, and analyzing software requirements and specifications;

b. Contributing to the design, development, validation, implementation, certification, and 

maintenance of ground or on-board computer system simulators/emulators, including 

validation of flight systems software for ascent, transfer, or on-orbit phases and near realtime reprogramming and validation of modifications for recovery from anomalous 

situations; and

c. Analyzing the design and implementation of simulators/emulators for ground 

crew training, systems testing and procedure validation.
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I. Launch and Post-Launch Operations Services

The Contractor shall supply launch and post-launch services, including:

1. Launch Site Preparation Specific Tasks – The Contractor shall provide subsystem 

services at the launch site, including:

a. Payload system and its support equipment;

b. Interfaces to the mission operations control centers;

c. Technical services to facilitate interfacing with the launch site organization;

d. Development of launch site support requirements; and

e. Providing support in shipment of the flight hardware and associated support 

equipment to and from the launch site.

2. Launch Operations Specific Tasks – The Contractor shall provide launch operations 

services, including:

a. Assuring flight readiness of the delivered subsystem;

b. Pre-launch testing of the delivered subsystem;

c. Operation of associated ground support equipment; and

d. Services to the launch vehicle team for payload integration to the vehicle at the 

launch facility.

3. Mission Operation Support Specific Tasks – The Contractor shall provide mission 

operation services, including services for the payload and for carrier and flight 

support system during mission operations.

4. Landing and De-Integration Specific Tasks – The Contractor shall provide landing 

and de-integration services, including services at the landing site for payload deintegration, post-flight testing, and payload shipment. This shall include 

airborne/suborbital craft and payloads recovery.

5. Refurbishment of Recovered Systems Specific Tasks – The Contractor shall 

provide refurbishment services for recovered flight systems.

6. Data Reduction Specific Tasks – The Contractor shall provide data reduction 

services and shall compile and analyzing systems performance data during and after 

the mission.

7. Documentation Specific Tasks – The Contractor shall provide post-flight summary 

reports, analyzing the performance of the subsystem during flight.
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J. Mission Assurance and System Safety Services

For all levels of flight hardware and software provided by the Contractor and specified by 

this Statement of Work, the Contractor shall establish and maintain a mission assurance 

program commensurate with mission requirements as specified by the task. The mission 

assurance program shall incorporate a system safety program which meets the requirements 

of NASA-STD-8719.24 (Base), “NASA Expendable Launch Vehicle Payload Safety 

Requirements” and NASA-STD-8719.24 (Annex), “Annex to NASA-STD-8719.24 NASA 

Expendable Launch Vehicle Payload Safety Requirements”, and NSTS 1700.7B 

(Addendum) “Safety Policy and Requirements for Payloads Using the International Space 

Station”. 

The Contractor shall establish and maintain practices, procedures, and processes that are 

AS9100C, “Quality Management System Standard”, or ISO 9001 compliant when 

applicable.

1. Performance Assurance Specific Tasks – The Contractor shall provide performance 

assurance services, including: 

a. Reviewing payload designs to assure their compliance with performance

assurance, reliability, and safety specifications;

b. Developing, analyzing, and monitoring performance assurance, reliability, 

system safety plans, and procedures, fabrication assembly, integration and test, 

verification, and launch support; and

c. Analyzing basic plans for system safety, contamination control, integration, and

 testing of subsystems and systems.

2. Safety Specific Tasks – The Contractor shall provide safety services which conform 

to the system safety/mission assurance program, including:

a. Establishing and documenting a systems safety plan in concert with the 

appropriate launch vehicle and NASA safety policy;

b. Conducting and assessing system safety analyses for flight designs and 

launch/retrieval operations to satisfy NASA safety and reliability requirements;

c. Analyzing design changes related to minimizing hazard levels;

d. Participating in system safety reviews;

e. Reviewing the proposed systems design to ensure that proper considerations are 

given to safety-critical areas, and that safety problems exposed in prior analyses, 

testing, and operational use of instruments and subsystems are corrected;

f. Conducting Verification and Validation (V&V) programs for flight and critical 

ground systems software;

g. Preparing the Safety Data Package, including writing and editing;
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h. Performing hazards analysis of flight system, and ground support equipment;

i. Participating in required inspection/testing to fulfill safety data requirements;

j. Coordinating with the GSFC safety officer and participating in formal safety 

reviews; and

k. Preparing final safety data packages.

K. Configuration Management Services

The Contractor shall provide overall management and oversight of the Configuration 

Management (CM), Documentation Management (DM), and Quality Control Management 

(QCM) disciplines throughout the life cycle of flight hardware and software provided within 

the scope of this Statement of Work. Each discipline shall require the development, 

establishment, and implementation of procedures and processes and establishment of 

mechanisms and tools for consistency. 

The Contractor shall support the planning, identification of processes, and leading GSFC 

Project efforts in these disciplines. This support shall also include the necessary planning 

and associated process development for the GSFC Project in meeting conformance 

requirements to NASA procedures and guidelines as well as the ISO standards. 

The main CM/DM/QCM functions shall include:

 Configuration identification, configuration control, configuration accounting and 

reporting;

 Configuration verification and configuration auditing; and

 Implementation and maintenance of a DM system.

The Contractor shall be responsible for providing the necessary tools and databases to 

accomplish the above functions; developing and establishing procedures and guidelines and 

training in the configuration management, documentation management, and ISO 9001

disciplines. 

L. Contamination Control Services

1. Contamination Control Management Specific Tasks – The Contractor shall 

provide contamination control management services, including:

a. Developing contamination control plans for spacecraft and instruments;

b. Determining contamination control requirements and developing appropriate 

monitoring plans and procedures to assess contamination control requirement 

compliance; and

c. Monitoring, reviewing, analyzing, and reporting on overall contamination control 

management, implementation, and development.
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2. Contamination Control Analysis Specific Tasks – The Contractor shall provide 

contamination control analysis services, including:

a. Developing analytical transport models (molecular and/or particulate) for 

spacecraft and instrument systems and/or other space flight hardware and 

generating contamination hazards predictions;

b. Performing detailed environmental analyses of all phases of assembly, 

integration, test, transportation, pre-launch, launch, on-orbit, and descent and 

comparing against requirements; and

c. Establishing surface contamination limits based on allowable performance 

degradation and conducting trade-off analyses, analyzing specifications, and 

reviewing requirements.

3. Integration and Test Contamination Control Specific Tasks – The Contractor 

shall provide integration and test contamination control services, including:

a. Providing direction during test planning and the test preparation phase;

b. Designing, developing, fabricating, and integrating contamination control 

monitoring devices;

c. Developing procedures for specific test and cleanliness requirements; and

d. Providing contamination control monitoring during integration and providing 

support during testing and integration.

4. Contamination Laboratory Support Specific Tasks – The Contractor shall provide 

contamination laboratory support services, including:

a. Perform and record outgassing measurements in the Molecular Kinetics 

(MOLEKIT) facility;

b. Provide contamination flight monitor support for fabrication, testing, integration, 

on-orbit data review, and data reduction; and

c. Provide setup and operation of airborne particle counters and microscopes.

5. Development and Use of Contamination Standards Specific Tasks – The 

Contractor shall provide contamination laboratory support services, including:

a. Analysis and support for the development of GSFC, NASA, national and 

international contamination control standards;

b. Develop, procure, calibrate, and test new equipment for the purpose of developing 

new standards or monitoring flight projects contamination control; and

c. Write and present papers documenting the development of new techniques and 

standards in contamination control.
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6. Cleaning Support and Technology Specific Tasks – The Contractor shall provide 

cleaning support services, including:

a. Provide cleaning procedures and precision cleaning, for GSE and flight hardware 

and

b Investigate, develop, procure, calibrate, and test new cleaning techniques and 

applications to enhance our ability to provide and validate cleanliness of flight 

hardware.

7. Space Environmental Coatings Testing, Applications and Management Specific 

Tasks – The Contractor shall provide support services, including:

a. Perform Flight qualification and space environment testing of coatings along with 

thermal radiative property measurements, thickness measurements, and coating 

adherence testing;

b. Develop, operate, and maintain GSFC unique facilities to select, apply, and 

qualify coatings for use on spacecraft and instrument surfaces;

c. Characterize thermal control surfaces and assess degradation from environmental 

effects due to UV radiation, thermal cycling, charged particles, electrostatic 

discharge, outgassing and humidity; and

d. Develop and maintain a database of thermal property test data and coordinate 

extended shelf life testing of paints. 

8. Thin Films Specific Tasks – The Contractor shall provide support services, 

including:

a. Provide support in the area of vacuum vapor deposition and sputter deposited thin 

films; and 

b. Provide support to apply thin film coatings on space flight parts at either 

government facilities and/or the contractor facilities. 

FUNCTION 3 – RESEARCH AND TECHNOLOGY SERVICES

The Contractor shall provide advanced research and technology support to EED, ISTD, 

SED, MESA, and related organizations. These services may include development, test and 

analysis work in support of the Research and Technology activities.

A. Solid State Device Research and Development

The Contractor shall provide research, design, development, and analysis of electronic 

devices for application to science missions.
26

1. Electronic Device Development Specific Tasks – The Contractor shall provide 

electronic device development services, including:

a. Activities that support the research, development, evaluation, design, 

manufacture, and test of semiconductor devices in current use or in development 

as future technology for use in aerospace applications;

b. Research and development of new, state-of-the-art electronic packaging 

techniques; and

c. Research and implementation to flight standards of surface mount and multi-chip

modules technology.

B. Instrument Systems Technology Services

The Contractor shall provide research, design, development, and testing, and analysis 

services for instrument systems, including:

1. Instrument Systems Specific Tasks – The Contractor shall provide services for the 

research and development of advanced analytical, engineering, integration, testing, 

and software engineering techniques including:

a. Software engineering;

b. Software test techniques;

c. System functional test techniques and methods;

d. Data analysis algorithms and methods;

e. System performance testing techniques;

f. Real-time computer system conceptual design;

g. Statistics, statistical inference, neural net applications;

h. Finite element analysis;

i. Controls and structural interaction analysis;

j. Laser communications analysis;

k. Robotic simulations;

l. Reconfigurable computing system conceptual design;

m. Instrument Systems Performance modeling;

n. X-Ray, Ultraviolet, Optical, and Infrared Instrument systems performance testing 

and analysis;

o. Particle and field Instrument design development and analysis;

p. Instrument Systems signal to noise analysis;

q. Advanced hyperspectral imaging concepts;

r. Microwave and sub-millimeter wave radiometer advanced concepts and 

performance modeling;

s. Lossless and lossy compression algorithms;

t. Science data archival formats and data distribution methods;

u. Instrument applications of computational optics;

v. Synthetic Aperture Radar advanced concepts;

w. Computational Image enhancement; and
27

x. Autonomous Instrument systems.

C. Photonics Technology Services

The Contractor shall provide research, design, development, test, and analysis services for 

electro-optical subsystems for scientific systems, including:

1. Optoelectronics Specific Tasks – The Contractor shall provide services for 

optoelectronics technology tasks as follows:

a. Read/write magnetoptical disk storage;

b. Optical engineering;

c. Opto-mechanical engineering;

d. Fiber optic/Photonic systems;

e. Calibration and test sets; and

f. Alignment.

 2. Opto-Mechanical Specific Tasks – The Contractor shall provide services for optomechanical technology tasks as follows:

a. Develop advanced opto-mechanical technology for components and subsystems;

b. GSE optical instrumentation;

c. Develop novel materials for lightweight optical components, mounts, and support 

structures;

d. Develop novel thin film design, fabrication, and characterization processes;

e. State-of-the art diffractive optics and characterization;

f. New optical design concepts and analysis techniques; and

g. State-of-the-art optical fabrication and test methods.

D. Microwave and Millimeter Wave Technology Services

The Contractor shall provide research, design, development, test, and analysis services for 

microwave and millimeter wave systems for ground and space flight applications, including:

1. Antenna and Tracking Systems Specific Tasks – The Contractor shall provide 

services for antenna and tracking system technology tasks, including:

a. Instrument antenna systems;

b. Communication antenna systems;

c. Antenna deployable/retractable assemblies;

d. Antenna feed networks/components;

e. Servo controls;

f. Gimbals; and
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g. Phased array antenna technology.

2. Microwave and Millimeter Wave Components Specific Tasks – The Contractor 

shall provide services for microwave and millimeter wave components technology 

tasks, including:

a. Research and development of high-speed analog and digital electronics for RF, 

microwave, and millimeter wave communications systems;

b. Research and development of components for space communication applications, 

including modulator/exciters, solid-state power amplifiers, low-noise amplifiers, 

low-noise mixers, and improved local oscillator technology;

c. Systems engineering; and

d. Transponder technology.

3. Microwave Instruments Specific Tasks – The Contractor shall provide services for 

microwave instruments technology tasks, including:

a. Instrument antenna systems;

b. Low noise receivers, including improved local oscillator technology;

c. Instrument antenna coverage;

d. Microwave sources;

e. Studies and models;

f. Interferometric systems;

g. Polarimetric systems;

h. Instrument system calibration; and

i. Instrument maintenance, upgrades, and field campaign support.

E. Instrument Electronics Systems Technology Services

The Contractor shall provide services for research, design, development, test, and analysis of 

advanced signal processing electronics for space flight systems, including support for 

language-based microelectronics development (VHDL, Verilog):

1. Sensor Signal Processing Specific Tasks – The Contractor shall provide services for 

sensor signal processing technology tasks, including:

a. Systems engineering;

b. Digital signal processing electronics development;

c. Analog signal processing electronics development;

d. Advanced flight hardware;

e. Applications unique electronic test equipment;

f. Low-level analog signal electronics development;

g. Software engineering;

h. Flight robotics; and
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i. Analog/Mixed-signal ASIC development.

2. Digital Signal Processing Specific Tasks – The Contractor shall provide services for 

digital signal processing technology tasks, including:

a. Microprocessor development;

b. Command and data handling functions (e.g, processor, command ingest, telemetry 

outputting, timekeeping, fault detection/correction, analog collection, custom 

Input/Output (I/O) interfaces, standardized data buses, data storage);

c. Digital logic design through schematic capture and/or Hardware Description

Language (HDL) coding; and 

d. Reconfigurable computing system design and implementation.

3. Advanced Applications Specific Tasks – The Contractor shall provide services for 

advanced applications technology tasks, including:

a. Data and image compression;

b. Data coding;

c. High-speed electronics development;

d. Packet telemetry development;

e. Reduced Instruction Set Computer (RISC) development;

f. Proof-of-concept studies; and

g. Electronic engineering design.

4. Power Systems Specific Tasks – The Contractor shall provide services for power 

systems technology tasks, including:

a. Instrument power system design and analysis; and

b. Instrument power distribution electronics.

F. Computer Support Technology Services

The Contractor shall provide computer technology services, including:

1. Computer Support Specific Tasks – The Contractor shall provide computer 

technology services, including:

a. Engineering support to analyze data acquisition, processing, distribution, 

archival/storage, and measurement problems;

b. Data reduction to include statistical and thematic trends analyses;

c. Diagnostics support for instrument checkout between test consoles and test 

components;
30

d. Program services to utilize test instruments in aerospace system test and analysis, 

including General Purpose Interface Bus (GPIB) type operation and Graphical 

User Interface (GUI) based software system;

e. General in-house computer software maintenance to include, but not be limited to, 

updating and debugging programs;

f. Design, coding, integration, test, documentation, and maintenance of special 

applications programs;

g. Updating of existing technical in-house computer databases;

h. Transfer of programs from one system to another and testing for functional 

operations and real time data transfer between dissimilar systems;

i. Debugging of general utility programs, such as graphic packages;

j. Providing support in analyzing and implementing solutions to computer hardware 

interface problems;

k. Providing support in network and operating system configurations, 

troubleshooting, installation, and maintenance; and

l. Design and debug of test procedures.

m. Management of mission test facilities that require significant computer 

capabilities.

2. IT Systems Security and System Administrator Function – The Contractor shall 

provide Windows, Macintosh, Linux, UNIX, Web, LAN systems administration 

services to desktops, workstations and servers, including:

a. Logging, reporting, diagnosing and correcting system faults;

b. Configuring systems for performance, security and network compatibility;

c. Performing updates of the operating system and associated software for desktops 

and workstations;

d. Providing support in the preparation and updating of IT security and system 

administration documentation;

e. Working with the Code 700 on implementing IT security initiatives;

f. Providing support to users with software/hardware installation;

g. Performing Help Desk functions including problem diagnosis and answering user 

questions regarding applications;

h. Monitoring system and network security and availability;

i. Repairing workstations, desktops and printers on an emergency basis; and

j. Data backup, archive, and retrieval.

In addition to any other requirements of this contract, all individuals who perform 

tasks as a system administrator or have authority to perform tasks normally performed 

by system administrator shall be required to demonstrate knowledge appropriate to 

those tasks. This demonstration, referred to as the NASA System Administrator 

Security Certification, is a NASA funded two-tier assessment to verify that system 

administrators are able to –
31

1. Demonstrate knowledge in system administration for the operating 

systems for which they have responsibility; and

2. Demonstrate knowledge in the understanding and application of Network 

and Internet Security.

Certification is granted upon achieving a score above the certification level on both 

an Operating System Test and the Network and Internet Security Test. The 

Certification earned under this process will be valid for three years. The criteria for 

this skills assessment has been established by the NASA Chief Information Officer.

The objectives and procedures for this certification can be obtained by contacting the 

IT Security Awareness and Training Center at (216) 433-2063.

A system administrator is one who provides IT services, network services, files 

storage, web services, etc. to someone else other than themselves and takes or 

assumes the responsibility for the security and administrative controls of that service 

or machine. A lead system administrator has responsibility for information 

technology security (ITS) for multiple computers or network devises represented 

within a system; ensuring all devices assigned to them are kept in a secure 

configuration (patched/mitigated); and ensuring that all other system administrators 

under their lead understand and perform ITS duties. An individual that has full 

access or arbitrative rights on a system or machine that is only servicing him or 

herself does not constitute a "system administrator" since that individual is only 

providing or accepting responsibility for their system. Such an individual that is only 

is not required to obtain a System Administrator Certification.

3. Web Page Development and Maintenance Function – The Contractor shall provide 

web development services to help promote organizational capabilities, including:

a. Development, maintenance, and upgrade of web sites;

b. Compliance to Agency and Center policy (GSFC Webmaster) such as 508 

compliance and Post 9-11 accessibility compatibility;

c. Defining with customer the look and feel of the web site, and reviewing web site 

requirements;

d. Developing prototype web sites for maturing web based concepts; and

e. Providing maintenance services to keep web site up to date and 508 compliant.

G. Thermal Control Systems Technology Services

The Contractor shall provide technology services for the research and development of 

advanced, two-phase thermal control systems, and cryogenic systems for instruments, 

systems, and spacecraft, including:
32

1. Thermal Control Systems Specific Tasks – The Contractor shall provide thermal 

design, fabrication, test, and analysis technology services for thermal control systems,

including:

a. Engineering design, analysis, fabrication, testing, and analysis for fixed and 

variable conductance heat pipes, diode heat pipes, and phase change materials;

b. Design, analysis, fabrication, and test of mechanically and capillary pumped 

thermal control systems;

c. Systems engineering to define and recommend appropriate enhancements to 

existing thermal control technology;

d. Testing facilities and services for testing two-phase heat transfer systems 

containing ammonia and other working fluids;

e. Thermal/mechanical capabilities to perform Phase A and Phase B studies for 

proposed flight experiments to demonstrate two phase heat transfer technology;

f. Thermal/mechanical/electrical/system engineering capabilities to perform testing 

on mechanical cryocoolers. This includes the design, fabrication, and testing of 

cryocooler drive electronics and analysis of thermal performance test results;

g. Mechanical/electrical/thermal support for on-going flight projects using 

mechanical cryocoolers;

h. Variable emittance thermal control surfaces, alternative materials; and

i. Supporting the development of thermal flight experiments.

H. Power Systems Technology Services

The Contractor shall provide research, design, development, evaluation, and qualification of 

power system designs and components for space flight applications, including:

1.Power System Architecture Specific Tasks – The Contractor shall provide services

for power system architecture technology, including:

a. Direct energy transfer; and

b. Peak power tracker.

2. Energy Conversion Devices Specific Tasks – The Contractor shall provide services 

for energy conversion device technology, including:

a. Multi-junction solar cells;

b. Thin film solar cells; and 

c. Concentrators.

3. Energy Storage Devices Specific Tasks – The Contractor shall provide services for 

energy storage device technology, including:
33

a. Li Ion;

b. Flywheel technology;

c. Fuel cells; and

d. Li Polymer.

4. Power Electronics Specific Tasks – The Contractor shall provide services for 

power electronics technology, including:

a. Low and High voltage dc-dc converters; and

b. Microprocessor controlled spacecraft power management and distribution.

I. Software Systems Technology Services

The Contractor shall provide technology services formulating and developing advanced 

technology concepts and the advancement of its associated technology readiness level (TRL). 

1. Science Data Processing Technology Specific Tasks – The Contractor shall provide 

services, including:

a. Plan and accomplish the infusion of the resulting technology into mission or 

project systems for data processing or the implementation of data processing 

prototypes; and

b. Design and develop advanced concepts for all aspects of mission including 

hardware, complex electronics, reconfigurable computing, and software solutions 

to meet highly complex mission data processing objectives.

J. Demonstration, Presentation and Conference Services

The Contractor shall provide technology services for hardware and software demonstrations, 

technical/project/conference presentations, and conference planning/implementation for 

items within the scope of this Statement of Work, including:

1. Demonstration Specific Tasks – The Contractor shall provide hardware, software, 

support equipment, and technical services for onsite and offsite demonstrations.

2. Presentation Specific Tasks – The Contractor shall provide materials for inclusion 

in technical/project/conference presentations, including viewgraphs, information, 

photographs, etc. In addition, the Contractor shall perform the presentation.

3. Conference Specific Tasks – The Contractor shall provide support to the 

Government by providing services in the planning and implementation of 

conferences.
34

K. Guidance, Navigation and Control (GN&C) Technology Services

The Contractor shall provide services for the research and development of advanced GN&C 

technology for systems, subsystems, components, devices, and elements for spacecraft, 

balloons, UAV’s, sounding rockets, instruments, systems, and other platforms.

1. Advanced GN&C Sensor/Actuator Design – The Contractor shall provide hardware 

systems engineering to design, develop and test sensor/actuator hardware and 

software.

L. Cryogenic and Fluids Systems Technology Services

The Contractor shall provide technology services for developing advanced cryogenic and 

fluid systems to support new NASA missions and applications:

1. Cryogenic and Fluids Systems Specific Tasks – The Contractor shall provide 

services, including:

a. Structural and thermal interfaces to mechanical refrigerators;

b. Components for an advanced adiabatic demagnetization refrigerator;

c. Cryogenic actuators; and

d. Design & develop monopropellant, bi-propellant and cryogenic fluid transfer 

systems for in-space refueling.

M. Advanced Coating and Film Technology Services

The Contractor shall provide technology services for developing advanced coating and film 

technologies to support new NASA missions and applications:

1. Advanced Coating and Film Technology Specific Tasks – The Contractor shall 

provide services, including:

a. Developing, procuring, calibrating, testing, and maintaining new or existing 

coatings and films; and

b. Writing and presenting papers documenting the development and application of 

this new technology. 
35

FUNCTION 4 – PARTS AND MATERIALS PROGRAM SERVICES

The Contractor shall provide parts and materials services for hardware/software within the 

scope of this contract, including:

A. Materials and Processes Services

1. Materials and Processes Specific Tasks – The Contractor shall provide materials 

and process services, including:

a. Contamination analysis and control;

b. Construction analysis;

c. Design compatibility; and

d. Material evaluation,

B. Protective Coating and Encapsulation Services

1. Protective Coating and Encapsulation Specific Tasks – The Contractor shall 

provide protective coating and encapsulation services, including:

a. Iridite, anodize, or use comparable coating processes to finish metal surfaces;

b. Conformal coat and/or encapsulate components, parts, and fixtures in accordance 

with task orders and applicable flight application documentation; and

c. Prime and paint surfaces, parts, and assemblies.

C. Component and Parts Labeling Services

1. Component and Parts Labeling Specific Tasks – The Contractor shall provide 

component and parts labeling, including:

a. Label and identify parts with location as specified by the applicable document or 

drawing; and

b. Cover labels with GSFC approved protective finish where required.

D. Electronics Packaging Services

The Contractor shall provide Space Electronics Packaging Services, including:

 1. Packaging Design

a. Circuit board design and layout;

b. Enclosure design and layout;

c. Mechanical mounting including thermal and vibration isolation;
36

d. Board-mounted mechanical parts;

e. EMI/EMC isolation and protection;

f. Ground support equipment including mechanical electrical and optical;

g. Test Equipment;

h. Mechanical analysis;

i. Thermal analysis;

j. Contamination analysis; and

k. Radiation mitigation analysis.

 2. Manufacturing and Assembly Services

a. Circuit board manufacturing and assembly;

b. Enclosure and circuit board mechanical parts manufacturing and assembly;

c. Manufacturing and assembly of optical, mechanical, detector, 

electrical/electronics, RF and microwave boards and components;

d. Ground support equipment manufacturing and assembly, including mechanical, 

electrical, and optical ;

e. Test equipment and test fixture manufacturing and assembly;

f. Electrical test assembly support;

g. Wiring harness manufacturing and assembly;

h. Mechanical and electronics protective coatings; and

i. Implementation of advanced technology manufacturing and assembly 

services/techniques, such as Column Grid Arrays, Chip-On-Board, etc.

 3. Support for the Operation of GSFC’s Board Layout Facility in Building 5 and 

 Assembly Facility in Building 16W

Support for operations of GSFC’s Board Layout Facility in Building 5 and Assembly Facility 

in Building 16W included all the functions identified in the two previous sections (4.D.1 and 

4.D.2).

E. EEE Parts Services

1. Project Parts Engineering and Program Management Specific Tasks – The 

Contractor shall provide parts engineering and program management services, 

including:

a. Commodity Expertise for all EEE part categories listed in EEE-INST-002, 

and Detectors, Microwave, and Fiber optics/Photonics;

b. Establishment of parts selection and approval criteria for Grade 1, 2 and 3 

level programs and projects;

c. Develop, review and implement Parts Control Plans;

d. Interface with Designers, Radiation Engineers and Chief Safety and Mission 

Assurance Officer (CSO) in parts selection and approval process;

e. Develop, review and maintain parts lists (PIL, PAPL, ADPL, & ABPL);
37

f. Conduct and participate in Parts Control Boards;

g. Review and disposition all Government-Industry Data Exchange Program

(GIDEP) Alerts and NASA Advisories;

h. Specification preparation and interfacing with manufacturers for custom flight 

parts;

i. Investigations of reliability issues related to parts failures;

j. Evaluation of advanced technology parts;

k. Prepare and implement a Counterfeit Avoidance Plan for EEE Parts and 

implement this plan with Code 270 in the procurement of flight and ground 

support electronic parts;

l. Prepare and implement a plan to address issues related to EEE Parts with lead 

free finishes; and

m. Prepare and implement a plan to address issues related to the assembly of 

Printed Wiring Boards using lead free solders.

2. Parts Testing and Analysis Laboratory Specific Tasks – The Contractor shall 

provide parts testing and analysis laboratory services, including:

a. Failure Analysis- Conduct analysis of failed parts, materials and components 

to determine and classify the physical mechanisms of failures;

b. Destructive Physical Analysis (DPA)- Conduct DPA to determine if the part 

quality and workmanship meet the requirements of applicable NASA or 

Manufacturer specification. DPA shall include electrical, mechanical, 

environmental and analytical testing;

c. Incoming Test and Inspection, Screening, Evaluation and qualification testing 

- Conduct these tests in accordance with appropriate part specification and test 

procedures. Analyze test results and provide summary reports and certification 

logs as required;

d. Test Equipment specific tasks- Support the calibration, maintenance and 

upgrading of test equipment related activities and support property system 

requirements; and

e. Ensure safe operating procedures, practices and availability of personal 

protection equipment in the laboratory.

3. Photonics Tasks - The Contractor shall provide following test laboratory

services:

a. Building fiber optic cables and arrays for spaceflight and ground test using a 

wide variety of fiber optic components. Conducting investigations into fiber 

optic and photonic reliability, radiation effects and other related engineering 

tasks, including design of optical fiber and optical free space components;

b. Operating a Technology Validation laboratory with a variety of 

environmental, optical microscopy and x-ray microscopy equipment for the 

purpose of investigating the reliability of EEE parts and technologies; and
38

c. Evaluating new photonics technologies for suitability for use in space flight 

application.

4. Parts Information System Specific Tasks – The Contractor shall provide parts 

information system services, including:

a. Develop, update, and maintain an electronic parts database, that includes 

candidate parts lists, as designed parts lists and approved parts lists of all 

GSFC projects;

b. Develop, update, and maintain the on-line NASA Parts Selection List (NPSL), 

and EEE Parts Selection, Qualification, Screening and Derating Guidelines 

(EEE-INST-002);

c. Update and maintain Parts Analysis Lab website, NASA Electronics Parts & 

Packaging (NEPP) website and the Parts Engineers website;

d. Maintenance of the Parts Analysis (PA) laboratory network to include on line 

storage of all test reports; and

e. Maintenance of EEE parts specification library. This includes working with 

the NASA Standard’s organization.

FUNCTION 5 – DOCUMENTATION SERVICES

The Contractor shall provide documentation services for all levels of hardware and software 

within the scope of this Statement of Work, as specified in task orders. Documents shall 

conform to applicable documents and specifications. These shall include pertinent NASA

Handbook (NHBs), Safety and Mission Assurance Programs (SMAP), quality standards, 

GSFC standards, documents of other NASA Centers, Federal standards, military standards, 

and commercial standards.

A. Document Services

The Contractor shall provide documentation services, including instrument conceptual 

designs, program plans, systems analyses, illustrations, technical and implementation plans, 

test plans, test procedures, test scripts, software documentation, and the full range of system 

hardware and software documentation. These shall also include up-to-date drawings, 

specifications, certifications, reports, interface control documents, and agreements. 

1. Document Services Specific Tasks – The Contractor shall provide electronic media 

and document services, including:

a. Technical writing;

b. Editing;

c. Drafting;

d. CAD/CAM;

e. Photographic;
39

f. Video;

g. Reproduction;

h. CD and DVD; and

i. Posters and Displays.

2. Photo and Video Specific Tasks – The Contractor shall use photos and video for 

maintenance, engineering, or as documentation to explain a problem. They shall 

become supplemental to assist in unit repair or future development and maintenance. 

A scale shall be included to indicate relative dimensions in photographs and/or video, 

where appropriate.

FUNCTION 6 – MAINTENANCE SERVICES

The Contractor shall provide maintenance support, including:

A. Preventive Maintenance

The Contractor shall perform preventative maintenance on hardware and software within the 

scope of this Statement of Work as specified in task orders.

B. Emergency Repair Services

The Contractor shall provide expeditious emergency repair services for hardware and 

software within the scope of this Statement of Work, as specified in task orders. The 

Contractor shall respond to the Government within four hours of notification to determine 

and implement a mutually agreeable course of action. In some cases, there shall be 24-hour 

coverage during flight hardware and software evaluation, verification, and test. This service 

shall comprise of repair, modification, or replacement of components, codes, subassemblies, 

and assemblies. Documentation updates shall be required as a result of any design change.

FUNCTION 7 – SUSTAINING ENGINEERING SERVICES

The Contractor shall provide sustaining engineering services for hardware and software 

within the scope of this Statement of Work, including:

1. Modifications of hardware/firmware, including installation of circuits for improved 

reliability and/or performance;

2. Modifications of wiring to improve circuit performance;

3. Fabrication, assembly, wiring, and testing of printed circuit assemblies where 

necessary to update old circuitry or improve reliability;
40

4. Engineering, fabrication, testing of assemblies or sub-assemblies to replace outdated 

circuitry to eliminate component or circuit failures;

5. Engineering, fabrication, assembly, and testing of engineering circuits to correct 

problems encountered;

6. Modifications of mechanical assemblies, structures, and mechanisms to correct or 

improve the design; and

7. Update of drawings, manuals, and technical data to reflect current status at the time of 

modifications.

FUNCTION 8 – EDUCATION SERVICES

The Contractor shall provide support and/or development of education services. This support 

encompasses a wide range of activities that include but are not limited to: a) the development 

of engineering/scientific educational courses either by providing support to NASA/Goddard 

in putting together educational topics or completely developing a topic based on the 

Contractor’s area of expertise; b) the development of partnerships with universities for the 

purpose of educating the next generation engineers and scientists on state-of-the-art 

spacecraft and instrument systems; c) the development of specific engineering topics, such 

as Advancement in Spacecraft Avionics Systems; and d) the development of Programs, such 

as internships that help feed the pipeline for NASA’s future engineers and scientists. Some 

of the specific areas the Contractor may be asked to support are the following:

1. AETD Engineering mini-course series;

2. GSFC’s partnership with the University of Maryland Aerospace Department to teach 

courses in satellite design;

3. The NASA Engineering Training (NET) activity; and

4. Programs with universities and NASA headquarters.

FUNCTION 9 – STANDARDS AND PROCESS

The Contractor shall provide support for engineering standards work and engineering process 

work, including:

1. ISO documentation and process generation;

2. Engineering standards documentation and review;
41

3. Engineering process documentation; and

4. Activities in support of engineering process improvement.

APPLICABLE DOCUMENTS AND SPECIFICATIONS

The Contractor shall adhere to all applicable portions of the following documents and

specifications in the performance of this contract. Most all documents can be found at

NASA’s Technical Standards Program (https://standards.nasa.gov); NASA’s Online 

Directives Information System (NODIS) (http://nodis3.gsfc.nasa.gov); the Goddard -

Directives Management System (GDMS) (http://gdms.gsfc.nasa.gov). The latest updated 

version shall apply:

General:

NPR 7120.5, “NASA Space Flight Program and Project Management Requirements” 

NASA SP-2007-6105 Rev1, The NASA Systems Engineering Handbook -

NPR-7150.2, “NASA Software Engineering Requirements”

NASA-STD-8719.13, “NASA Software Safety Standard”

GPR 7123.1 “Systems Engineering”

GPR 8070.4, "Administration and Application of the Goddard Rules for the Design, 

Development, Verification and Operation of Flight Systems"

GSFC-STD-1000, "Rules for the Design, Development, Verification, and Operation of 

Flight Systems."

Safety and Mission Assurance:

NSTS 1700.7B (Addendum) “Safety Policy and Requirements for Payloads Using the

International Space Station”. 

NASA-STD-8719.13, “NASA Software Safety Standard”

NASA-STD-8719.24 (Base), “NASA Expendable Launch Vehicle Payload Safety 

Requirements”

NASA-STD-8719.24 (Annex), “Annex to NASA-STD-8719.24 NASA Expendable 

Launch Vehicle Payload Safety Requirements”,

GPR 1700.1A, “Goddard Space Flight Center Occupational Safety Program”

500-PG-8715, “AETD Safety Manual” 

AS9100C, “Quality Management System Standard”

ISO 9001, “Quality Management” 

 

Conformal Coating and Staking:

NASA-STD-8739.1, “Workmanship Standard for Polymeric Application on Electronic 

Assemblies”

Soldering – Flight, Surface Mount Technology:

NASA-STD-8739.2, “Workmanship Standard for Surface Mount Technology”
42

Soldering – Flight, Manual (hand):

NASA-STD-8739.3, “Soldered Electrical Connections”

Soldering – Ground Systems:

Association Connecting Electronics Industries (IPC)/Electronics Industry Alliance (EIA) 

J-STD-001D AMD1, “Requirements for Soldered Electrical and Electronic Assemblies”

Electronic Assemblies – Ground Systems:

IPC-A-610, “Acceptability of Electronic Assemblies”

Crimping, Wiring, and Harnessing:

NASA-STD-8739.4, “Crimping, Interconnecting Cables, Harnesses, and Wiring”

565-PG-8700.2.1 “Design and Development Guidelines for Spaceflight Electrical 

Harnesses”

Fiber Optics:

NASA-STD-8739.5 "Fiber Optic Terminations, Cable Assemblies, and Installation"

Electro-Static Discharge (ESD) Control:

GPR 8730.6, Electrostatic Discharge (ESD) Control

Printed Wiring Board (PWB) Design:

500-PG-8700.2.2, Electronics Design and Development Guidelines

500-PG-8700.2.4, Mechanical Design and Development Guidelines, 

GSFC X-673-64-1F, “Engineering Drawing Standards Manual” (December 1994)

IPC-2221, “Generic Standard on Printed Wiring Board Design”

IPC-2222, “Sectional Standard on Rigid Printed Wiring Boards Design”

IPC-2223A, “Sectional Design Standard for Flexible Printed Boards”

PWB Manufacture:

GSFC EEE-INST-002, “Instructions for EEE Parts Selection, Screening,

Qualification, and Derating”

IPC A-600, “Acceptability of Printed Boards”

IPC-6011, “Generic Performance Specification for Printed Boards”

IPC-6012, “Qualification and Performance Specification for Rigid Printed Boards”

Flight Applications – Supplemented with: GSFC/S312-P-003, Procurement 

Specification for Rigid Printed Boards for Space Applications and Other High 

Reliability Uses

IPC-6013 “Qualification and Performance Specification for Flexible Printed Boards”

IPC-6018 “Microwave End Product Board Inspection and Test”

Section 508 Electronic and Information Technology (EIT) Standards

(http://www.access-board.gov/sec508/standards.htm).

1194.21 Software Applications and Operating Systems

1194.22 Web-based Intranet and Internet Information and Applications
43

1194.24 Video and Multimedia Products

Mechanical Design

541-PG-8072.1.2A “GSFC Fastener Integrity Requirement”, 

Testing

 GSFC-STD-7000 “General Environmental Verification Standard (GEVS)

REFERENCE DOCUMENTS AND SPECIFICATIONS

The following documents and/or specifications are provided as reference material for the 

performance of this contract. The lst updated version shall apply:

NPR 7120.5D, “NASA Space Flight Program and Project Management Requirements”* 

NPR 7120.5, “NASA Space Flight Program and Project Management Handbook, Feb 2010”

SP-6105, “The NASA Systems Engineering Handbook, December 2007”

* Note: NASA Interim Directive (NID) NM 7120-97 in effect until revised to version “E” 
Attachment C -- Addendum

NNG11375927R

Supplemental Contractor Financial Management Reporting 

Requirements

These requirements supplement the Contractor Financial Management Reporting requirements 

set forth elsewhere in the contract and in NASA Procedural Requirements (NPR) 9501.2, NASA 

Contractor Financial Management Reporting.

The following supplemental requirements apply to prime contractor and subcontractor Financial 

Management Reports submitted to NASA.

 Unfilled orders (if applicable) shall be reported in column 10 of the NF 533M or column 

11 of the NF 533Q. 

 At the beginning of the contract and the beginning of each calendar year (January 1), the 

prime contractor shall provide its accounting calendar and those of all subcontractors.

 The contractor shall provide required NF 533M and Q data in the stipulated electronic 

format.

 Costs shall be reported on the NF 533M and NF 533Q at the subtask level.

 Subcontractors’ incurred cost for the same accounting period in actual and estimated 

costs shall be reported by the prime

The following supplemental requirements apply only to select task orders. If these requirements 

are applicable to a task, the task order will so stipulate.

 The contractor shall submit NF 533Q reports in accordance with the instructions in NPR 

9501.2 and on the reverse side of the NF 533Q form. If a task requires NF 533Q 

reporting, those reports shall display the same reporting structure (reporting categories) as 

the contractor’s NF 533M reports.

 NF 533Q reports shall include estimates for the first six months of the periods reported 

by month and the next six months by quarter.

 NF 533Q reports shall include narrative remarks which explain causes of variances of +/-

10 percent for estimated hours and costs reported in columns 8a, 8b, 8c, 8d, 8e, 8f and 8g 

from values reported for the same periods in the most recent Contractor Task Report 

(CTR).

 NF 533Q reports shall include narrative remarks which explain causes of variances of +/-

10 percent between the estimated final cost (column 9a) and the contract value (column 

9b). 

 The prime contractor shall submit subcontractor(s) financial management reports (NF 

533M and Q or similar formats) along with the prime contractor’s NF 533 report when 

subcontractor costs are, either equal to or greater than $100,000, or 25 percent of the total 

task cost or when subcontractor hours are equal to or greater than 25 percent of the total 

task hours. Subcontractor(s) reports shall contain the same data elements and be 

structured similar to the prime contractor’s NF 533 reports.


Attachment C -- Addendum

NNG11375927R

 Full Time Equivalents (FTEs) (in addition to hours) shall be separately reported on NF 

533M and NF 533Q reports based upon the respective productive man hours per month 

of the prime and subcontracts.

 Upon request, by name reports for the prime contractor and cost-type subcontractors shall 

be submitted at the task level.

 NF 533M reports shall include narrative remarks, which explain causes of variances of 

+/- 10 percent for hours and costs reported in column 7a from values reported for the 

same periods in the most recent Contractor Task Report (CTR). NF 533M reports shall 

include narrative remarks, which explain causes of variances of +/- 10 percent for hours 

and costs reported in columns 8a and 8b from values reported for the same periods in the 

most recent Contractor Task Report (CTR).

 NF 533M reports shall include narrative remarks which explain causes of variances of +/-

10 percent between the estimated final cost (column 9a) and the contract value (column 

9b). 

 Narrative remarks shall address the following:

o Cause of Problem -

 Isolate significant variances

 Discuss cost and schedule variances separately

 Clearly identify reason for the variance

o Impact upon Project -

 Describe specific technical, schedule and cost impacts

 Revise and justify Estimate at Completion and/or Estimated Completion 

Date

o Corrective Action Planning -

 Describe specific actions being taken or to be taken to alleviate or 

minimize impact of the problem

 Include individual(s) or organization responsible for required actions

 Include schedules for actions and get-well dates

 If no corrective action is possible, explain why

 Include results of corrective plans included in prior narrative remarks

o Emphasis on quantitative, not qualitative

o Emphasis on the specific, not the general

o Emphasis on specific problems, not all problems
ATTACHMENT C

RFP- NNG11375927R

Page 1 of 4

ATTACHMENT C

FINANCIAL MANAGEMENT REPORTING REQUIREMENTS

General

Financial Management Reports shall be submitted by the Contractor on the NASA 533 series 

reports, in accordance with the instructions on the reverse of the forms, NASA Procedural 

Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting, dated 

May 27, 2011, and additional instructions issued by the Contracting Officer.

a. Level of Detail

The Contractor’s 533 reports shall contain a summary of total contract costs, as well as a 

separate 533 sheet for each Task Order. The reports shall contain a breakdown of each service 

area by the elements of cost listed below. 

The government reserves the right to require a lower level of 533 reporting for particular Task 

Orders on a case by case basis as specified by the Contracting Officer. The purpose of this is to 

allow the government to separate costs on Task Orders that support multiple WBS elements on 

in-house instruments and/or missions.

b. Distribution

The Contractor shall distribute 533 reports to each addressee indicated in the Basic Contract 

Clause G.5 FINANCIAL MANAGEMENT REPORTING. The Contractor shall submit an 

initial report in the NF 533Q format within 30 working days after contract award. 

After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) 

working day following the close of the contractors' monthly accounting period. The 533Q 

reports shall be distributed not later than the 15th day of the month preceding the quarter being 

reported. 

c. Reporting Requirements

Each report shall provide cost data for reporting categories presented below:

1. Prime Direct Labor Hours:

Onsite

 (List applicable labor categories)

Offsite

 (List applicable labor categories)

Total Direct Labor Hours Onsite
ATTACHMENT C

RFP- NNG11375927R

Page 2 of 4

Total Direct Labor Hours Offsite

Total Prime Direct Labor Hours

2. Subcontractor Direct Labor Hours:

Onsite

 (List applicable labor categories)

Offsite

 (List applicable labor categories)

Total Direct Labor Hours Onsite

Total Direct Labor Hours Offsite

Total Subcontractor Direct Labor Hours

3. Prime Direct Labor Dollars:

Onsite

 (List according to applicable labor categories)

Offsite

 (List according to applicable labor categories)

Total Direct Labor Dollars Onsite

Total Direct Labor Dollars Offsite

Total Prime Direct Labor Dollars

4. Overhead Expenses:

 Onsite Overhead

 Offsite Overhead

 Total Prime Overhead 

5. Other Direct Costs (ODCs): 

a. Subcontracts (list separately)

b. Material

c. Travel

d. Other (specify)

 Total ODCs

6. Subtotal (Labor, Overhead & ODCs)
ATTACHMENT C

RFP- NNG11375927R

Page 3 of 4

7. G&A Expense

8. Total Estimated Cost

9. Maximum Available Award Fee

10. Total Cost-Plus-Award-Fee (CPAF)

The 533 for each Task Order shall report direct labor hours by category.

d. Other Special Reports

The Contractor shall submit as required, special cost or workforce reports either in the areas of 

actuals, projections or both. These reports may take the form of labor, overhead, other direct 

charges, billing analyses or other business information. When required, specific instructions will 

be provided by the Contracting Officer.

e. Additional Requirements

1. Before the summary 533 sheet, the Contractor shall submit a financial summary containing a 

one-line summary for all Task Orders on the contracts. It shall include the following columns:

Task Order Number

Status

Cumulative to Date Actual $

Cumulative to Date Actual $ Plus Month 1 planned $

Contractor Estimate $

Cumulative to Date Planned Hours

Cumulative to Date Actual On-site Hours (Including Subs)

Cumulative to Date Actual Off-site Hours (Including Subs)

2. In addition to the hardcopy of the summary sheet, the Contractor shall provide the summary 

sheet in an e-mail file or on a CD as a comma-delimited text file. Below are the requirements:

The contractor cost data for import into the Contractors Resources Tracking System (CORTS)

application will come from the contractor as a comma-delimited text file. The layout of this import file 

is shown in the table below.

Only one contract can be included in one import file.

Two types of data will be included in the import file: column title and column data.

Column titles must be provided in the first row for each data column in the import file. The name and 

order of each column title must be exactly the same as illustrated in the “Column Title in File” column 
ATTACHMENT C

RFP- NNG11375927R

Page 4 of 4

in the table below, with a comma as a delimiter. NOTE: Do not use the names in the “Data Element 

Name” column as the column titles for the data columns in the file being sent for import. 

Column data will be provided beginning with the second row. A data element must be in each 

column/row in the import file. The order of each column data must be exactly the same as illustrated in 

the “Column Title in File” column in the table below, with a comma as a delimiter. 

The Report Ending Date is in the MM/YYYY format and must be the previous month of the current 

import date. If it’s not, no data will be imported into CORTS.

When a Task Order/sub task number exists, the associated subtask accrued cost amount fields will be 

overwritten with the corresponding amounts in the import file. The pro-rate rules will then be applied to 

all subtask detail records

When a subtask number does not exist, a new subtask record and associated subtask detail record will be 

created.

No deletion will be performed in this process.

Data Element 

Name

Column 

Title In File

Type Size Value (0-

optional, 9-

mandatory)

Mandatory Comments

Report Ending Date Report Date Text 7 “99/9999” Yes Must be the 

previous month of 

the current import 

date.

Contract Number ContractNo Text 10 "NNG0999999

"

Yes

Task Order Number Task Order 

Number

Text 4 “0009” Yes

Subtask Number Subtask Text 4 “0009” Yes

Cumulative Cost CumCost Numeric 15.2 000000009 Yes 0 if no cumulative 

cost

Accrued Cost AccruedCost Numeric 15.2 000000009 Yes 0 if no accrued 

cost

Cost Estimate CostEstimate Numeric 15.2 000000009 Yes 0 if no cost 

estimate

Hours Estimated EstHours Numeric 9.2 000000009 Yes 0 if no hours 

estimated

On Site Hours OnSiteHours Numeric 9.2 000000009 Yes 0 if no on-site 

hours

Off Site Hours OffSiteHours Numeric 9.2 000000009 Yes 0 if no off-site 

hours

The contractor shall use the NASA Task Order Management System (NASATOMS) for 

submitting individual Task Plans in PDF format.



RFP-NNG11375927R

Attachment I

Dated 03/30/11

1

CONTRACT HISTORICAL DATA

As provided in clause G.6 ADVANCED AGREEMENT BETWEEN THE PARTIES: REQUIREMENT TO PROVIDE 

CONTRACT HISTORICAL DATA, and based on the written request from the Contracting Officer, the 

Contractor shall provide all of the following historical data from this contract: 

(1) Provide all labor resources employed under this contract in the last twelve months, 

by Company Labor Category. For each labor category, provide the number of fulltime equivalents (FTEs), the current weighted average wage rate (unburdened 

“straight time” rate), and the average seniority level;

(2) For each labor category , identify the most recent date that wages were escalated 

and provide the percentage by which wages were escalated;

(3) For each labor category, identify whether the category is “exempt”, “non-exempt”, 

or “union” as governed under the Services Contract Act;

(4) For each labor category, provide a brief position description in sufficient detail to 

indicate the duties of each category and any minimum education and experience 

requirements.

Example Table of Requested Data

Labor 

Category

# of *FTE 

by 

Company

’s Title

**Current 

Weighted Avg. 

Unburdened 

Hourly Rate for 

this category

Average 

Seniority for 

this category

Date and 

amount of 

last rate 

escalation

Identification 

“exempt,” “nonexempt”, “union”

Engineer 4 9 $18.20 18 months April 2005 

(2.8%)

exempt

* 1 FTE is defined as the work of a full time equivalent. Example: Four employees working 2 hours 

per day make up one FTE.

** Straight time labor rates only, not bid rates or burdened rates

(5) Provide the actual non-labor (other direct costs) expenditures for the prior twelve 

months, delineated by each of the following cost elements: Materials, equipment, 

travel, supplies, and any other non-labor expenditures (e.g. service centers, training, 

facilities, etc.); 
RFP-NNG11375927R

Attachment I

Dated 03/30/11

2

(6) Provide an estimate of the number of FTEs, including associated labor category 

titles/descriptions, for those personnel currently supporting this contract that are 

accounted for as indirect. This may include administrative employees (e.g., 

accounting or clerical personnel), management employees and/ or technical 

employees (e.g. computer support personnel); and

(7) The information required in (1) through (6) above shall be provided for the prime 

contractor and all significant subcontractors. Significant subcontractors are those 

subcontractors that have performed more than $60 million in work over the life of 

this contract.

(End of Attachment)

 
RFP #NNG11375927R

 ATTACHMENT J

Dated 02/11/11

PERSONAL IDENTITY VERIFICATION (PIV) CARD ISSUANCE PROCEDURES

PIV Card Issuance Procedures in accordance with FAR clause 52.204-9, Personal Identity 

Verification of Contractor Personnel. FIPS 201 Appendix A graphically displays the following 

procedure for the issuance of a PIV credential.

Figure A-1, FIPS 201, Appendix A

The following steps describe the procedures for the NASA Personal Identity Verification Card 

Issuance (PCI) of a PIV credential:

Step 1: 

The Contractor’s Corporate Security Officer (CSO), Program Manager (PM), or Facility Security 

Officer (FSO) submits a formal letter that provides a list of contract employees (applicant) names 

requesting access to the NASA Contracting Officer’s Technical Representative (COTR). In the 

case of a foreign national applicant, approval through the NASA Foreign National Management 

System (NFNMS) must be obtained for the visit or assignment before any processing for a PIV 

credential can take place. Further, if the foreign national is not under a contract where a COTR 

has been officially designated, the foreign national will provide the information directly to their 

visit/assignment host, and the host sponsor will fulfill the duties of the COTR mentioned herein. 

In each case, the letter shall provide notification of the contract or foreign national employee’s 

(hereafter the “applicant”) full name (first, middle and last), social security number (SSN) or 

NASA Foreign National Management System Visitor Number if the foreign national does not 

have a SSN, and date of birth. If the contract employee has a current satisfactorily completed 

National Agency Check with Inquiries (NACI) or an equivalent or higher degree of background 
RFP #NNG11375927R

 ATTACHMENT J

investigation, the letter shall indicate the type of investigation, the agency completing the 

investigation, and date the investigation was completed. Also, the letter must specify the 

risk/sensitivity level associated with the position in which each applicant will be working (NPR 

1600.1, §4.5 is germane) Further, the letter shall also acknowledge that contract employees may 

be denied access to NASA information or information systems based on an unsatisfactory 

background investigation/adjudication. . 

After reviewing the letter for completeness and concurring with the risk/sensitivity levels, the 

COTR/host must forward the letter to the Center Chief of Security (CCS). The CCS shall review 

the OPM databases (e.g., DCII, PIP, et al.), and take appropriate steps to validate the applicant’s 

investigation status. Requirements for a NACI or other investigation shall be initiated only if 

necessary.

Applicants who do not currently possess the required level of background investigation shall be 

directed to the e-QIP web site to complete the necessary background investigation forms online. 

The CCS shall provide to the COTR/host information and instructions on how to access the eQIP for each contract or foreign national employee requiring access

Step 2:

Upon acceptance of the letter/background information, the applicant will be advised that in order 

to complete the investigative process, he or she must appear in-person before the authorized PIV 

registrar and submit two forms of identity source documents in original form. The identity 

source documents must come from the list of acceptable documents included in Form I-9, 

Employment Eligibility Verification, one which must be a Federal1 or State issued picture 

identification. Fingerprints will be taken at this time. The applicant must appear no later than

the entry on duty date. 

When the applicant appears, the registrar will electronically scan the submitted documents; any 

document that appears invalid will be rejected by the registrar. The registrar will capture 

electronically both a facial image and fingerprints of the applicant. The information submitted by 

the applicant will be used to create or update the applicant identity record in the Identity 

Management System (IDMS). 

Step 3:

Upon the applicant’s completion of the investigative document, the CCS reviews the 

information, and resolves discrepancies with the applicant as necessary. When the applicant has 

appeared in person and completed fingerprints, the package is electronically submitted to initiate 

the NACI. The CCS includes a request for feedback on the NAC portion of the NACI at the time 

the request is submitted.

Step 4:

Prior to authorizing physical access of a contractor employee to a federally-controlled facility or 

access to a Federal information system, the CCS will a National Crime Information Center 

 1 A non-PIV government identification badge, including the NASA Photo Identification Badge, MAY NOT BE 

USED for the original issuance of a PIV vetted credential
RFP #NNG11375927R

 ATTACHMENT J

(NCIC) with an Interstate Identification Index check is/has been performed. In the case of a 

foreign national, a national check of the Bureau of Immigration and Customs Enforcement 

(BICE) database will be performed for each applicant. If this process yields negative 

information, the CCS will immediately notify the COTR/host of the determination regarding 

access made by the CCS.

Step 5:

Upon receipt of the completed NAC, the CCS will update IDMS from the NAC portion of the 

NACI and indicate the result of the suitability determination. If an unsatisfactory suitability 

determination is rendered, the COTR will advise the contractor that the employee is being denied 

physical access to all federally-controlled facilities and Federal information systems. 

Based on a favorable NAC and NCIC/III or BICE check, the CCS will authorize the issuance of 

a PIV federal credential in the Physical Access Control System (PACS) database. The CCS, 

based on information provided by the COTR/host, will determine what physical access the 

applicant should be granted once the PIV issues the credential.

Step 6:

Using the information provided by the applicant during his or her in-person appearance, the PIV 

card production facility creates and instantiates the approved PIV card for the applicant with an 

activation date commensurate with the applicant’s start date.

Step 7:

The applicant proceeds to the credential issuance facility to begin processing for receipt of 

his/her federal credential.

The applicant provides to the credential issuing operator proof of identity with documentation 

that meets the requirements of FIPS 201 (DHS Employment Eligibility Verification (Form I-9) 

documents. These documents must be the same documents submitted for registration. 

The credential issuing operator will verify that the facial image, and optionally reference finger 

print, matches the enrollment data used to produce the card. Upon verification of identity, the 

operator will locate the employee’s record in the PACS database, and modify the record to 

indicate the PIV card has been issued. The applicant will select a PIN for use with his or her new 

PIV card. Although root data is inaccessible to the operator, certain fields (hair color, eye color, 

et al.) may be modified to more accurately record the employee’s information.

The applicant proceeds to a kiosk or other workstation to complete activation of the PIV card 

using the initial PIN entered at card issuance.
RFP #NNG11375927R

 ATTACHMENT J

ALTERNATIVE FOR APPLICANTS WHO DO NOT HAVE A COMPLETED AND 

ADJUDICATED NAC AT THE TIME OF ENTRANCE ON DUTY

Steps 1 through 4 shall be accomplished for all applicants in accordance with the process 

described above. If the applicant is unable to appear in person until the time of entry on duty, or 

does not, for any other reason, have a completed and adjudicated NAC portion of the NACI at 

the time of entrance on duty, the following interim procedures shall apply.

1. If the documents required to submit the NACI have not been completed prior to EOD, the 

applicant will be instructed to complete all remaining requirements for submission of the 

investigation request. This includes presentation of I-9 documents and completion of 

fingerprints, if not already accomplished. If the applicant fails to complete these 

activities as prescribed in NPR 1600.1 (Chapters 3 & 4), it may be considered as failure 

to meet the conditions required for physical access to a federally-controlled facility or 

access to a Federal information system, and result in denial of such access.

2. Based on favorable results of the NCIC, the applicant shall be issued a temporary NASA 

identification card for a period not-to-exceed six months. If at the end of the six month 

period the NAC results have not been returned, the agency will at that time make a 

determination if an additional extension will be granted for the temporary identification 

card.

3. Upon return of the completed NAC, the process will continue from Step 5.