NNG12CR31C

Attachment C

Dated 01/31/2012

1

Financial Management Reporting Requirements

General

Financial Management Reports shall be submitted by the Contractor on the NASA 533 

series reports, in accordance with the instructions on the reverse of the forms, NASA 

Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial 

Management Reporting, dated May 27, 2011, and additional instructions issued by the 

Contracting Officer.

a. Level of Detail

An individual 533 Report shall be provided for each Task Order (including subtasks) and 

a cumulative 533 sheet summarizing all Task Orders issued. The reports shall contain a 

breakdown of each service area by the elements of cost listed below. 

b. Distribution

The Contractor shall distribute 533 reports to each addressee indicated in the Basic 

Contract Clause G.5 "Financial Management Reporting." The Contractor shall submit an 

initial report in the NF 533Q format within 30 working days after contract award. 

After the initial report, the NF 533M reports shall be distributed not later than the tenth 

(10th) working day following the close of the contractors' monthly accounting period. 

The 533Q reports shall be distributed not later than the 15th day of the month preceding 

the quarter being reported. The NF 533M need not be submitted in months in which an 

NF 533Q is submitted. 

c. Reporting Requirements

Each report sheet shall provide costs data for reporting categories presented below:

1. Prime Direct Labor Hours:

Onsite

 (List applicable labor categories)

Offsite

 (List applicable labor categories)

Total Direct Labor Hours Onsite

Total Direct Labor Hours Offsite

Total Prime Direct Labor Hours
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Dated 01/31/2012

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2. Subcontractor Direct Labor Hours:

Onsite

 (List applicable labor categories)

Offsite

 (List applicable labor categories)

Total Direct Labor Hours Onsite

Total Direct Labor Hours Offsite

Total Subcontractor Direct Labor Hours

3. Prime Direct Labor Dollars:

Onsite

 (List according to applicable labor categories)

Offsite

 (List according to applicable labor categories)

Total Direct Labor Dollars Onsite

Total Direct Labor Dollars Offsite

Total Prime Direct Labor Dollars

4. Overhead Expenses:

 Onsite Overhead

 Offsite Overhead

 Total Prime Overhead 

5. Other Direct Costs (ODCs):

a. Subcontracts (list separately)

b. Material

c. Travel

d. Other (specify)

 Total ODCs

6. Subtotal (Labor, Overhead & ODCs)

7. G&A Expense

8. Total Estimated Cost
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Dated 01/31/2012

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9. Fixed Fee

10. Total Cost-Plus-Fixed-Fee (CPFF)

d. Other Special Reports

The Contractor shall submit as required, special cost or workforce reports either in the 

areas of actuals, projections or both. These reports may take the form of labor, overhead, 

other direct charges, billing analyses or other business information. Specific instructions 

will be provided by the Contracting Officer when required.

e. Additional Requirements

1. Before the summary 533 sheet, the Contractor shall submit a financial summary 

containing a one-line summary for all Task Orders on the contracts. It shall include the 

following columns:

Task Order Number

Status

Cumulative to Date Actual $

Cumulative to Date Actual $ Plus Month 1 planned $

Contractor Estimate $

Cumulative to Date Planned Hours

Cumulative to Date Actual On-site Hours (Including Subs)

Cumulative to Date Actual Off-site Hours (Including Subs)

2. In addition to the hardcopy of the summary sheet, the Contractor shall provide the 

summary sheet in an e-mail file or on a CD as a comma-delimited text file. Below are 

the requirements:

The contractor cost data for import into the CORTS application will come from the contractor as 

a comma-delimited text file. The layout of this import file is shown in the table below.

Only one contract can be included in one import file.

Two types of data will be included in the import file: column title and column data.

Column titles must be provided in the first row for each data column in the import file. The 

name and order of each column title must be exactly the same as illustrated in the “Column 

Title in File” column in the table below, with a comma as a delimiter. NOTE: Do not use the 

names in the “Data Element Name” column as the column titles for the data columns in the file 

being sent for import. 
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Column data will be provided beginning with the second row. A data element must be in each 

column/row in the import file. The order of each column data must be exactly the same as 

illustrated in the “Column Title in File” column in the table below, with a comma as a delimiter. 

The Report Ending Date is in the MM/YYYY format and must be the previous month of the 

current import date. If it’s not, no data will be imported into CORTS.

When a Task Order number exists, the associated subtask accrued cost amount fields will be 

overwritten with the corresponding amounts in the import file. The pro-rate rules will then be 

applied to all subtask detail records

When a subtask number does not exist, a new subtask record and associated subtask detail record 

will be created.

No deletion will be performed in this process.

Data Element 

Name

Column 

Title In 

File

Type Size Value 

(0-optional, 9-

mandatory)

Mandatory Comments

Report Ending 

Date

Report 

Date

Text 7 “99/9999” Yes Must be the 

previous 

month of the 

current import 

date.

Contract Number Contract 

Number

Text 10 "NNG0999

999"

Yes

Task Order 

Number

Task Order 

Number

Text 4 “0009” Yes

Subtask Number Subtask Text 4 “0009” Yes

Cumulative Cost Cumulative 

Cost

Numeric 15.

2

000000009 Yes 0 if no 

cumulative 

cost

Accrued Cost Accrued 

Cost

Numeric 15.

2

000000009 Yes 0 if no 

accrued cost

Cost Estimate Cost 

Estimate

Numeric 15.

2

000000009 Yes 0 if no cost 

estimate

Hours Estimated Estimated 

Hours

Numeric 9.2 000000009 Yes 0 if no hours 

estimated

On Site Hours On-Site 

Hours

Numeric 9.2 000000009 Yes 0 if no on-site 

hours

Off Site Hours Off-Site 

Hours

Numeric 9.2 000000009 Yes 0 if no off-site 

hours
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Dated 01/31/2012

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The contractor will use the NASA Task Order Management System (NASATOMS) for 

submitting individual Task Plans in PDF format and possibly individual Task Order 

533’s in the future.