59242 Federal Register / Vol. 75, No. 186 / Monday, September 27, 2010 / Notices 

who are to respond, including through 

the use of appropriate automated, 

electronic, mechanical, or other 

technological collection techniques or 

other forms of information technology. 

Dated: September 22, 2010. 

Sheila Carey, 

Acting Director, Information Collection 

Clearance Division, Regulatory Information 

Management Services, Office of Management. 

Federal Student Aid 

Type of Review: Pending. 

Title of Collection: Criteria for Foreign 

Schools to Apply to Participate in Title 

IV, Higher Education Act of 1965, as 

amended (HEA) Programs. 

OMB Control Number: 1845—NEW. 

Agency Form Number(s): N/A. 

Frequency of Responses: On 

Occasion; Annually. 

Affected Public: Businesses or other 

for-profit; Individuals or households; 

Not-for-profit institutions State, Local, 

or Tribal Government, State Educational 

Agencies or Local Education Agencies. 

Total Estimated Number of Annual 

Responses: 4,364. 

Total Estimated Annual Burden 

Hours: 513. 

Abstract: These regulations (34 CFR 

600.54, 600.55, 600.57) propose changes 

to aspects of foreign school criteria for 

eligibility to apply for participation in 

Title IV, HEA programs (demonstrate 

method of determining academic work 

in a non-degree program is equivalent to 

the definition of an academic year that 

is required for domestic schools and to 

report the language in which instruction 

will be offered); changes to reporting 

requirements for foreign graduate 

medical schools (Medical College 

Admission Test (MCAT)) scores for 

incoming students and United States 

Medical Licensing Examination 

(USMLE) scores for graduates) and new 

reporting requirements for foreign 

nursing schools (National Council 

Licensure Examination for Registered 

Nurses (NCLEX–RN)) scores, as well as 

new requirements for obtaining consent 

forms from US students attending 

foreign medical and nursing schools to 

gather such scores. 

Requests for copies of the information 

collection submission for OMB review 

may be accessed from the RegInfo.gov 

Web site at http://www.reginfo.gov/

public/do/PRAMain or from the 

Department’s website at http:// 

edicsweb.ed.gov, by selecting the 

‘‘Browse Pending Collections’’ link and 

by clicking on link number 4289. When 

you access the information collection, 

click on ‘‘Download Attachments’’ to 

view. Written requests for information 

should be addressed to U.S. Department 

of Education, 400 Maryland Avenue, 

SW., LBJ, Washington, DC 20202–4537. 

Requests may also be electronically 

mailed to the Internet address 

ICDocketMgr@ed.gov or faxed to 202– 

401–0920. Please specify the complete 

title of the information collection and 

OMB Control Number when making 

your request. 

Individuals who use a 

telecommunications device for the deaf 

(TDD) may call the Federal Information 

Relay Service (FIRS) at 1–800–877– 

8339. 

[FR Doc. 2010–24149 Filed 9–24–10; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF EDUCATION 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Student Aid, U.S. 

Department of Education. 

ACTION: Notice of altered system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, as amended 

(Privacy Act), 5 U.S.C. 552a, the Chief 

Operating Officer for Federal Student 

Aid (FSA) of the Department of 

Education (Department) publishes this 

notice to rename and revise the system 

of records entitled ‘‘Recipient Financial 

Management System (RFMS)’’ (18–11– 

02). 

In this notice, the Department is 

replacing the RFMS system with the 

‘‘Common Origination and 

Disbursement’’ (COD) system. The COD 

system is designed to assist the 

Department in administering Federal 

grant and loan programs authorized by 

title IV of the Higher Education Act of 

1965, as amended (HEA), and to include 

information needed under Federal grant 

programs created by the Higher 

Education Reconciliation Act of 2005, 

title VIII of Public Law 109–171. 

The COD system will contain records 

associated with the activities required of 

participating educational institutions to 

originate an award (establish the 

eligibility of an individual to receive a 

Federal grant or loan) from those 

programs authorized by the HEA for 

which the Department provides funds 

directly to those institutions on a 

student-level or recipient-level basis. 

This system will also contain records 

evidencing the disbursement of program 

funds by participating educational 

institutions to those individuals whose 

eligibility was previously established. 

The Department seeks comments on 

the proposed routine uses described in 

this altered system of records notice, in 

accordance with the requirements of the 

Privacy Act. 

DATES: We must receive your comments 

on the proposed routine uses for the 

system of records on or before October 

27, 2010. 

The Department filed a report 

describing the altered system of records 

covered by this notice with the Chair of 

the Senate Committee on Homeland 

Security and Governmental Affairs, the 

Chair of the House Committee on 

Oversight and Government Reform, and 

the Administrator of the Office of 

Information and Regulatory Affairs, 

Office of Management and Budget 

(OMB) on September 22, 2010. This 

altered system of records will become 

effective at the later date of: (1) The 

expiration of the 40-day period for OMB 

review on November 1, 2010; or (2) 

October 27, 2010, unless the system of 

records needs to be changed as a result 

of public comment or OMB review. 

ADDRESSES: Address all comments about 

the proposed routine uses to: Director, 

COD Systems, Program Management 

Services, FSA, U.S. Department of 

Education, Union Center Plaza (UCP), 

830 First Street, NE., Washington, DC 

20202–5454. Telephone: 202–377–3676. 

If you prefer to send comments by email, use the following address: 

comments@ed.gov. 

You must include the term ‘‘Common 

Origination and Disbursement’’ in the 

subject line of your electronic message. 

During and after the comment period, 

you may inspect all public comments 

about this notice at the Department in 

Room 62E4, UCP, 6th Floor, 830 First 

Street, NE., Washington, DC 20202– 

5454 between the hours of 8:00 a.m. and 

4:30 p.m., Eastern Time, Monday 

through Friday of each week except 

Federal holidays. 

Assistance to Individuals With 

Disabilities in Reviewing the 

Rulemaking Record 

On request, we will supply an 

appropriate accommodation or auxiliary 

aid to an individual with a disability 

who needs assistance to review the 

comments or other documents in the 

public rulemaking record for this notice. 

If you want to schedule an appointment 

for this type of accommodation or 

auxiliary aid, please contact the person 

listed under FOR FURTHER INFORMATION

CONTACT. 

FOR FURTHER INFORMATION CONTACT: 

Director, COD Systems, Program 

Management Services, FSA, U.S. 

Department of Education, UCP, 830 

First Street, NE., Washington, DC 

20202–5454. Telephone: 202–377–3676. 

If you use a telecommunications device 


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for the deaf (TDD), call the Federal 

Relay Service (FRS), toll free, at 1–800– 

877–8339. 

Individuals with disabilities can 

obtain this document in an accessible 

format (e.g., braille, large print, 

audiotape, or computer diskette) on 

request to the contact person listed 

under this section. 

SUPPLEMENTARY INFORMATION: 

Introduction 

The Privacy Act (5 U.S.C. 552a(e)(4) 

and (11)) requires the Department to 

publish in the Federal Register this 

notice of an altered system of records. 

The Department’s regulations 

implementing the Privacy Act are 

contained in 34 CFR part 5b. 

The Privacy Act applies to 

information about individuals that 

contains individually identifying 

information and that is retrieved by a 

unique identifier associated with each 

individual, such as a name or social 

security number (SSN). The information 

about each individual is called a 

‘‘record,’’ and the system, whether 

manual or computer-based, is called a 

‘‘system of records.’’ 

The Privacy Act requires each agency 

to publish a system of records notice in 

the Federal Register and to submit, 

whenever the agency publishes a new 

system of records or significantly alters 

an established system of records, a 

report to the Administrator of the Office 

of Information and Regulatory Affairs, 

OMB. Each agency is also required to 

send copies of the report to the Chair of 

the Senate Committee on Homeland 

Security and Governmental Affairs and 

the Chair of the House of 

Representatives Committee on Oversight 

and Government Reform. 

A system of records is considered 

‘‘altered’’ whenever an agency expands 

the types or categories of information 

maintained, significantly expands the 

types or categories of individuals about 

whom records are maintained, changes 

the purpose for which the information 

is used, changes the equipment 

configuration in a way that creates 

substantially greater access to the 

records, or adds a routine use disclosure 

to the system. 

This notice of an altered system of 

records renames RFMS as the COD 

system, expands the categories of 

records maintained in the system, 

clarifies the categories of individuals 

covered by the system and the system’s 

purposes, updates the system locations, 

and reflects the current programmatic 

routine use disclosures needed to carry 

out responsibilities under the HEA. A 

notice for the previous version of the 

COD system, the RFMS, was published 

in the Federal Register on June 4, 1999 

(64 FR 30161–62) and amended on 

December 27, 1999 (64 FR 72407). 

The COD system includes records on 

individuals who have received title IV, 

HEA program assistance. These records 

include information provided by 

recipients of title IV, HEA program 

assistance and the parents of dependent 

recipients. The records contain 

individually identifying information 

about the recipient, including, but not 

limited to his or her: name, SSN, 

address, date of birth, e-mail address, 

and citizenship status. 

Electronic Access to this Document: 

You can view this document, as well as 

all other documents of this Department 

published in the Federal Register, in 

text or Adobe Portable Document 

Format (PDF) on the Internet at the 

following Web site: http://www.ed.gov/

news/fedregister/index.html. 

To use PDF you must have Adobe 

Acrobat Reader, which is available free 

at this site. 

NOTE: The official version of this 

document is the document published in the 

Federal Register. Free Internet access to the 

official edition of the Federal Register and 

the Code of Federal Regulations is available 

on GPO Access at: http://

www.gpoaccess.gov/nara/index.html. 

Dated: September 22, 2010. 

William J. Taggart, 

Chief Operating Officer, Federal Student Aid. 

For the reasons discussed in the 

preamble, the Chief Operating Officer, 

Federal Student Aid, U.S. Department of 

Education (Department) publishes a 

notice of altered system of records to 

read as follows: 

SYSTEM NUMBER 

18–11–02 

SYSTEM NAME: 

Common Origination and 

Disbursement (COD) System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATIONS: 

Total Systems Services, Inc. (TSYS), 

1600 First Ave., P.O. Box 2567, 

Columbus, GA 31902–2567. (This is the 

Computer Center for the COD 

Application.) All electronic COD 

information is processed and stored 

here. This includes the William D. Ford 

Federal Direct Loan (Direct Loan) 

Program, the Federal Pell Grant 

Program, the Academic Competitiveness 

Grant (ACG) Program, the National 

Science and Mathematics Access to 

Retain Talent (National SMART) Grant 

Program, the Teacher Education 

Assistance for College and Higher 

Education (TEACH) Grant Program, and 

the Iraq and Afghanistan Service Grant 

Program.) 

Affiliated Computer Services, Inc. 

(ACS), 2429 Military Road, Suite 200, 

Niagara Falls, NY 14304–1551. (This is 

the COD Customer Service Center.) 

HP Enterprise Services, COD 

Ancillary Services, 201 TechnaCenter 

Dr., Suite 300, Montgomery, AL 36117– 

6044. (This center images and stores all 

of the Direct Loan promissory notes.) 

Dell Perot Systems, 2300 W. Plano 

Parkway, Plano, TX 75075–8427. (The 

Direct Loan electronic promissory notes, 

TEACH Agreement to Serve promissory 

notes, Direct Loan Entrance Counseling, 

TEACH Entrance Counseling, and the 

COD archives are stored here.) 

HP Enterprise Services, D5–2B–14, 

6901 Windcrest Parkway, Plano, TX 

75024–8427. (This is the data center for 

the paper promissory notes processed 

by COD Ancillary Services.) 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system contains records of 

individuals who apply for or receive a 

Federal grant or loan under one of the 

following programs authorized under 

title IV of the Higher Education Act of 

1965, as amended (HEA): (1) The 

Federal Pell Grant Program; (2) the ACG 

Program; (3) the National SMART Grant 

Program; (4) the TEACH Grant Program; 

(5) the Iraq and Afghanistan Service 

Grant Program; and (6) the Direct Loan 

Program, which consists of Federal 

Direct Unsubsidized and Subsidized 

Stafford/Ford Loans, and Federal Direct 

PLUS Loans. COD also contains records 

of individuals who have completed 

Direct Loan Entrance Counseling. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in the COD system include, 

but are not limited to: (1) Recipient 

identifier information including name, 

social security number (SSN), and date 

of birth; (2) recipient demographic 

information such as address, e-mail 

address, driver’s license number, 

telephone number, citizenship status, 

dependency status, estimated family 

contribution, cost of attendance, postsecondary school identifier, and 

enrollment information; (3) Federal Pell 

Grant, ACG, SMART Grant, TEACH 

Grant, Iraq and Afghanistan Service 

Grant, and Direct Loan award amounts 

and dates of disbursements; (4) Federal 

Pell Grant, ACG, SMART Grant, and 

Iraq and Afghanistan Service Grant 

collection referral and payment 

amounts; (5) Direct Loan promissory 

notes; (6) TEACH Agreement to Serve 

documents; and, (7) Direct Loan and 

TEACH entrance counseling 


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information, including the SSNs of the 

recipients and the dates that they 

completed the entrance counseling. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

This system of records is authorized 

under title IV of the HEA, 20 U.S.C. 

1070 et seq. 

PURPOSES: 

The information contained in this 

system is maintained for the following 

purposes related to students and 

borrowers: (1) To determine recipient 

eligibility and benefits for the title IV, 

HEA programs; (2) to store electronic 

data that support the existence of a legal 

obligation to repay funds disbursed 

under the title IV, HEA programs, 

including documentation such as 

promissory notes, and other agreements; 

(3) to identify whether an individual 

may have received a title IV, HEA 

Federal grant or loan at more than one 

educational institution for the same 

enrollment period in violation of title 

IV, HEA program regulations; and (4) to 

identify whether an individual may 

have exceeded the annual award limits 

under the title IV, HEA Federal grant or 

loan programs in violation of title IV, 

HEA program regulations. 

The information in this system is also 

maintained for the following purposes 

relating to institutions participating in 

and administering the title IV, HEA 

programs: (1) To enable an educational 

institution to reconcile, on an aggregate 

and recipient-level basis, the amount of 

title IV, HEA Federal grant and Direct 

Loan funds that an institution received 

with disbursements it made to, or on 

behalf of, eligible students (including 

reconciling verification codes, 

reconciling the funds received with 

disbursements made by type of funds 

received, and making necessary 

corrections and adjustments); (2) to 

enable an institution of higher 

education to perform on-line credit 

checks to determine the credit 

worthiness of a borrower for title IV, 

HEA Federal Direct PLUS Loans; and (3) 

to assist an institution of higher 

education, a software vendor, or a thirdparty servicer with questions about a 

title IV, HEA Federal grant or loan. 

The information in this system is also 

maintained for the following purposes 

relating to the Department’s oversight of 

the title IV, HEA programs: (1) To 

support the investigation of possible 

fraud and abuse and to detect and 

prevent fraud and abuse in the title IV, 

HEA Federal grant and loan programs; 

(2) to confirm that an institution of 

higher education, or a program offered 

by an institution of higher education, is 

eligible to receive title IV, HEA program 

funds; (3) to set and adjust program 

funding authorization levels for each 

institution; (4) to enforce institutional 

compliance with Department reporting 

deadlines; and (5) to apply appropriate 

title IV, HEA funding controls. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

The Department may disclose 

information contained in a record in 

this system of records under the routine 

uses listed in this system of records 

without the consent of the individual if 

the disclosure is compatible with the 

purposes for which the record was 

collected. The Department may make 

these disclosures on a case-by-case basis 

or, if the Department has complied with 

the computer matching requirements of 

the Privacy Act of 1974, as amended 

(Privacy Act), under a computer 

matching agreement. 

(1) Program Purposes. The 

Department may disclose records from 

the system of records for the following 

program purposes: 

(a) To verify the identity of the 

recipient involved or the accuracy of the 

record, or to assist with the 

determination of program eligibility and 

benefits, the Department may disclose 

records to institutions of higher 

education; financial institutions; thirdparty servicers; and Federal, State, or 

local agencies; 

(b) To store electronic data that 

support the existence of a legal 

obligation to repay funds disbursed 

under the title IV, HEA programs, 

including documentation such as 

promissory notes and other agreements, 

the Department may disclose records to 

institutions of higher education, thirdparty servicers, and Federal agencies; 

(c) To identify whether an individual 

may have received a title IV, HEA 

Federal grant or loan at more than one 

institution of higher education for the 

same enrollment period in violation of 

title IV, HEA regulations, the 

Department may disclose records to 

institutions of higher education; thirdparty servicers; and Federal, State, or 

local agencies; 

(d) To identify whether an individual 

may have exceeded the annual award 

limits under the title IV, HEA Federal 

grant or Direct Loan Programs in 

violation of title IV, HEA regulations, 

the Department may disclose records to 

institutions of higher education, thirdparty servicers, and Federal agencies; 

(e) To enable institutions of higher 

education to reconcile, on an aggregate 

and recipient-level basis, the amount of 

title IV, HEA Federal grant and Direct 

Loan funds that an institution received 

with disbursements it made to, or on 

behalf of, eligible students (including 

reconciling verification codes, 

reconciling the funds received with 

disbursements made by type of funds 

received, and making necessary 

corrections and adjustments), the 

Department may disclose records to 

institutions of higher education; thirdparty servicers; and Federal, State, or 

local agencies; 

(f) To enable an institution of higher 

education to perform on-line credit 

checks to determine the credit 

worthiness of a borrower for title IV, 

HEA Federal Direct PLUS Loans, 

disclosures may be made to institutions 

of higher education, third-party 

servicers, credit reporting agencies, and 

Federal agencies; 

(g) To assist an individual, 

institutions of higher education, thirdparty servicers, or software vendors 

with questions about a title IV, HEA 

Federal grant or loan, disclosures may 

be made to institutions of higher 

education; software vendors; third-party 

servicers; and Federal, State, or local 

agencies; 

(h) To support the investigation of 

possible fraud and abuse and to detect 

and prevent fraud and abuse in the title 

IV, HEA Federal grant and loan 

programs, disclosures may be made to 

institutions of higher education; thirdparty servicers; and Federal, State, or 

local agencies. 

(2) Congressional Member Disclosure. 

The Department may disclose the 

records of an individual to a member of 

Congress or the member’s staff when 

necessary to respond to an inquiry from 

the member made at the written request 

of that individual. The member’s right 

to the information is no greater than the 

right of the individual who requested it. 

(3) Disclosure for Use by Other Law 

Enforcement Agencies. The Department 

may disclose information to any 

Federal, State, local, or foreign agency 

or other public authority responsible for 

enforcing, investigating, or prosecuting 

violations of administrative, civil, or 

criminal law or regulation if that 

information is relevant to any 

enforcement, regulatory, investigative, 

or prosecutorial responsibility within 

the receiving entity’s jurisdiction. 

(4) Enforcement Disclosure. In the 

event that information in this system of 

records indicates, either on its face or in 

connection with other information, a 

violation or potential violation of any 

applicable statute, regulation, or order 

of a competent authority, the 

Department may disclose the relevant 

records to the appropriate agency, 

whether foreign, Federal, State, Tribal, 

or local, charged with the responsibility 


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of investigating or prosecuting that 

violation or charged with enforcing or 

implementing the statute, Executive 

order, rule, regulation, or order issued 

pursuant thereto. 

(5) Litigation or Alternative Dispute 

Resolution (ADR) Disclosure. 

(a) Introduction. In the event that one 

of the following parties listed below is 

involved in litigation or ADR, or has an 

interest in litigation or ADR, the 

Department may disclose certain 

records from this system of records to 

the parties described in paragraphs (b), 

(c) and (d) of this routine use under the 

conditions specified in those 

paragraphs: 

(i) The Department or any of its 

components. 

(ii) Any Department employee in his 

or her official capacity. 

(iii) Any Department employee in his 

or her individual capacity if the 

Department of Justice (DOJ) has been 

requested to or has agreed to provide or 

arrange for representation of the 

employee. 

(iv) Any Department employee in his 

or her individual capacity when the 

Department has agreed to represent the 

employee. 

(v) The United States when the 

Department determines that the 

litigation is likely to affect the 

Department or any of its components. 

(b) Disclosure to the DOJ. If the 

Department determines that disclosure 

of certain records to the DOJ is relevant 

and necessary to litigation or ADR, the 

Department may disclose those records 

as a routine use to the DOJ. 

(c) Adjudicative Disclosure. If the 

Department determines that it is 

relevant and necessary to litigation or 

ADR to disclose certain records from 

this system of records to an adjudicative 

body before which the Department is 

authorized to appear or to an individual 

or an entity designated by the 

Department or otherwise empowered to 

resolve or mediate disputes, the 

Department may disclose those records 

as a routine use to the adjudicative 

body, individual, or entity. 

(d) Disclosure to Parties, Counsel, 

Representatives, or Witnesses. If the 

Department determines that disclosure 

of certain records to a party, counsel, 

representative, or witness is relevant 

and necessary to the litigation or ADR, 

the Department may disclose those 

records as a routine use to the party, 

counsel, representative, or witness. 

(6) Employment, Benefit, and 

Contracting Disclosure. 

(a) For Decisions by the Department. 

The Department may disclose 

information from this system of records 

to a Federal, State, or local agency or to 

another public authority or professional 

organization, if necessary, to obtain 

information relevant to a Department 

decision concerning the hiring or 

retention of an employee or other 

personnel action; the issuance of a 

security clearance; the letting of a 

contract; or the issuance of a license, 

grant, or other benefit. 

(b) For Decisions by Other Public 

Agencies and Professional 

Organizations. The Department may 

disclose information from this system of 

records to a Federal, State, local, or 

foreign agency or other public authority 

or professional organization, in 

connection with the hiring or retention 

of an employee or other personnel 

action; the issuance of a security 

clearance; the reporting of an 

investigation of an employee; the letting 

of a contract; or the issuance of a 

license, grant, or other benefit, to the 

extent that the record is relevant to the 

receiving entity’s decision on the 

matter. 

(7) Employee Grievance, Complaint, 

or Conduct Disclosure. If a record is 

relevant and necessary to a grievance, 

complaint, or disciplinary proceeding 

involving a present or former employee 

of the Department, the Department may 

disclose a record from this system of 

records in the course of investigation, 

fact-finding, or adjudication to any party 

to the grievance, complaint, or action; to 

the party’s counsel or representative; to 

a witness; or to a designated fact-finder, 

mediator, or other person designated to 

resolve issues or decide the matter. The 

disclosure may only be made during the 

course of investigation, fact-finding, or 

adjudication. 

(8) Labor Organization Disclosure. 

The Department may disclose a record 

from this system of records to an 

arbitrator to resolve disputes under a 

negotiated grievance procedure or to 

officials of a labor organization 

recognized under 5 U.S.C. chapter 71 

when relevant and necessary to their 

duties of exclusive representation. 

(9) Freedom of Information Act 

(FOIA) and Privacy Act Advice 

Disclosure. The Department may 

disclose records from this system of 

records to the DOJ or Office of 

Management and Budget (OMB) if the 

Department concludes that disclosure is 

desirable or necessary in determining 

whether particular records are required 

to be disclosed under the FOIA or the 

Privacy Act. 

(10) Disclosure to the DOJ. The 

Department may disclose records from 

this system of records to the DOJ to the 

extent necessary for obtaining DOJ 

advice on any matter relevant to an 

audit, inspection, or other inquiry 

related to the programs covered by this 

system. 

(11) Contract Disclosure. If the 

Department contracts with an entity for 

the purposes of performing any function 

that requires disclosure of records in 

this system to employees of the 

contractor, the Department may disclose 

the records to those employees. Before 

entering into such a contract, the 

Department must require the contractor 

to maintain Privacy Act safeguards as 

required under 5 U.S.C. 552a(m) with 

respect to the records in the system. 

(12) Research Disclosure. The 

Department may disclose records from 

this system of records to a researcher if 

the Department determines that the 

individual or organization to which the 

disclosure would be made is qualified to 

carry out specific research related to 

functions or purposes of this system of 

records. The official may disclose 

records from this system of records to 

that researcher solely for the purpose of 

carrying out that research related to the 

functions or purposes of this system of 

records. The researcher must be 

required to maintain Privacy Act 

safeguards with respect to the disclosed 

records. 

(13) Disclosure to OMB for Credit 

Reform Act (CRA) Support. The 

Department may disclose records from 

this system of records to OMB as 

necessary to fulfill CRA requirements. 

(14) Disclosure in the Course of 

Responding to Breach of Data. The 

Department may disclose records from 

this system of records to appropriate 

agencies, entities, and persons when (a) 

the Department suspects or has 

confirmed that the security or 

confidentiality of information in this 

system has been compromised; (b) the 

Department has determined that as a 

result of the suspected or confirmed 

compromise, there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or by another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist the 

Department’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosures pursuant to 5 U.S.C. 

552a(b)(12): the Department may 

disclose to a consumer reporting agency 

information regarding a valid, overdue 

claim of the Department. Such 


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information is limited to (1) the name, 

address, taxpayer identification number, 

and other information necessary to 

establish the identity of the individual 

responsible for the claim; (2) the 

amount, status, and history of the claim; 

and (3) the program under which the 

claim arose. The Department may 

disclose the information specified in 

this paragraph under 5 U.S.C. 

552a(b)(12) and the procedures 

contained in 31 U.S.C. 3711(e). A 

consumer reporting agency to which 

these disclosures may be made is 

defined at 15 U.S.C. 1681a(f) and 31 

U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The Department electronically stores 

origination and disbursement records on 

hard disk at TSYS in Columbus, 

Georgia. It stores electronic master 

promissory notes on hard disk at the 

Dell Perot Systems Data Center in Plano, 

Texas. Paper Direct Loan promissory 

notes are stored in locked vaults in 

Montgomery, Alabama and at a Federal 

Records Center near Atlanta, Georgia. 

Data obtained from the paper 

promissory notes are stored on hard 

disks at TSYS in Columbus, Georgia. 

This data is referred to as metadata and 

is used by the system to link promissory 

notes to borrower data. The Department 

also creates electronic images of the 

paper promissory notes at the HP 

facility in Montgomery, AL and stores 

the images at the HP facility in Plano, 

Texas. 

RETRIEVABILITY: 

Records in the system are retrieved by 

the individual’s SSN or name, or by the 

institution’s Office of Postsecondary 

Education identification number 

(OPEID). 

SAFEGUARDS: 

All physical access to the sites of the 

Department’s contractors where this 

system of records is maintained, is 

controlled and monitored by security 

personnel who check each individual 

entering the buildings for his or her 

employee or visitor badge. 

In accordance with the Department’s 

Administrative Communications System 

Directive OM: 5–101 entitled 

‘‘Contractor Employee Personnel 

Security Screenings,’’ all contract and 

Department personnel who have facility 

access and system access must undergo 

a security clearance investigation. 

Individuals requiring access to Privacy 

Act data are required to hold, at a 

minimum, a moderate-risk security 

clearance level. These individuals are 

required to undergo periodic screening 

at five-year intervals. 

In addition to undergoing security 

clearances, contract and Department 

employees are required to complete 

security awareness training on an 

annual basis. Annual security awareness 

training is required to ensure that 

contract and Department users are 

appropriately trained in safeguarding 

Privacy Act data in accordance with 

OMB Circular No. A–130, Appendix III. 

The computer system employed by 

the Department offers a high degree of 

resistance to tampering and 

circumvention. This security system 

limits data access to Department and 

contract staff on a ‘‘need-to-know’’ basis 

and controls individual users’ ability to 

access and alter records within the 

system. All users of this system of 

records are given a unique user 

identification. The Department’s Federal 

Student Aid (FSA) Information Security 

and Privacy Policy requires the 

enforcement of a complex password 

policy. In addition to the enforcement of 

the complex password policy, users are 

required to change their password at 

least every 90 days in accordance with 

the Department’s information 

technology standards. 

RETENTION AND DISPOSAL: 

Federal Direct Loan Records: 

Records are maintained and disposed 

of in accordance with ED 072 FSA 

Application, Origination, and 

Disbursement Records, Item b.2. 

Records are destroyed 15 years after 

final repayment or audit, or after 

relevant data is transferred to an 

alternate recordkeeping system (i.e., 

loan servicing system), whichever 

occurs first. 

Grant Records: 

Records are maintained and disposed 

of in accordance with ED 072 FSA 

Application, Origination, and 

Disbursement Records, Item b.2. 

Records are destroyed 15 years after 

final repayment or audit, or after 

relevant data is transferred to an 

alternate recordkeeping system (i.e., 

National Student Loan Data System), 

whichever occurs first. 

SYSTEM MANAGER AND ADDRESS: 

System Manager, Common 

Origination and Disbursement System, 

FSA, U.S. Department of Education, 

UCP, 830 First Street, NE., 6th Floor, 

Washington, DC 20202–5454. 

NOTIFICATION PROCEDURE: 

If you wish to determine whether a 

record exists regarding you in the 

system of records, provide the system 

manager with your name, date of birth, 

and SSN. Requests must meet the 

requirements in 34 CFR 5b.5, including 

proof of identity. 

RECORD ACCESS PROCEDURE: 

If you wish to gain access to a record 

in this system, provide the system 

manager with your name, date of birth, 

and SSN. Requests by an individual for 

access to a record must meet the 

requirements in 34 CFR 5b.5, including 

proof of identity. 

CONTESTING RECORD PROCEDURE: 

If you wish to change the content of 

a record regarding you in the system of 

records, provide the system manager 

with your name, date of birth, and SSN. 

Identify the specific items to be 

changed, and provide a written 

justification for the change. Requests to 

amend a record must meet the 

requirements in 34 CFR 5b.7. 

RECORD SOURCE CATEGORIES: 

This system includes records on 

individuals who have received title IV, 

HEA program assistance. These records 

include information provided by 

recipients of title IV, HEA program 

assistance and the parents of dependent 

recipients. This system also includes 

information from Federal Grant and 

Direct Loan origination and 

disbursement records provided by 

institutions of higher education or their 

agents to the Department. The Central 

Processing System (CPS) (covered by the 

Department’s Privacy Act system of 

records notice entitled ‘‘Federal Student 

Aid Application File’’ (18–11–01)) 

electronically sends the COD system the 

Abbreviated Applicant File to validate 

all CPS-processed Free Application for 

Federal Student Aid (FAFSA) records 

with the Federal Grant and Direct Loan 

disbursement data processed through 

the COD system. 

The Department’s Privacy Act system 

of records notice entitled ‘‘Common 

Services for Borrowers (CSB)’’ (18–11– 

16) sends COD booking 

acknowledgements, discharge 

information, and payments to servicer 

data. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–24162 Filed 9–24–10; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF ENERGY 

Agency Information Collection 

Revision and Renewal 

AGENCY: Department of Energy. 


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