57806 Federal Register / Vol. 75, No. 183 / Wednesday, September 22, 2010 / Notices 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Health Resources and Services 

Administration 

Privacy Act of 1974; Report of an 

Altered System of Records 

AGENCY: Department of Health and 

Human Services (HHS), Health 

Resources and Services Administration 

(HRSA). 

ACTION: Notice of an Altered System of 

Records (SOR). 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

the Health Resources and Services 

Administration (HRSA) is publishing a 

notice to alter the Correspondence 

Control System. This system of records 

is used to control and track all 

correspondence documents addressed 

or directed to, as well as initiated by, 

the Administrator, HRSA, or his/her 

subordinates, as well as other Agency 

documents, to assure timely and 

appropriate attention. 

The purposes of these alterations are 

to reflect a change in the system name 

and location; the system manager and 

address; policies and practices for 

storing, retrieving, accessing, retaining, 

and disposing of records in the system; 

contesting records procedures; and the 

addition of routine use number 3. The 

last update of this SORN #09–15–0059 

was December 23, 1998 (63 FR 71145). 

DATES: HRSA has filed an altered system 

report with the Chair of the House 

Committee on Government Reform and 

Oversight, the Chair of the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the 

Administrator, Office of Information 

and Regulatory Affairs, Office of 

Management and Budget (OMB) on June 

15, 2010. 

To ensure all parties have adequate 

time in which to comment, the altered 

systems, including the routine uses, will 

become effective 30 days from the 

publication of the notice or 40 days 

from the date it was submitted to OMB 

and Congress, whichever is later, unless 

HRSA receives comments that require 

alterations to this notice. 

ADDRESSES: The public should address 

comments to Sahira Rafiullah, Director, 

Division of Policy and Information 

Coordination, Health Resources and 

Services Administration, 5600 Fishers 

Lane, Room 14A–11, Rockville, 

Maryland 20857; Telephone (301) 443– 

1785. This is not a toll-free number. 

Comments received will be available for 

inspection at the same address from 9 

a.m. to 3 p.m. eastern standard time 

zone, Monday through Friday. 

FOR FURTHER INFORMATION CONTACT: 

Director, Division of Policy and 

Information Coordination, Office of 

Management, 5600 Fishers Lane, Room 

14A–11, Rockville, Maryland 20857; 

Telephone (301) 443–1785. This is not 

a toll-free number. 

SUPPLEMENTARY INFORMATION: The 

Health Resources and Services 

Administration is updating the system 

of records notice to reflect a change in 

the name from Correspondence Control 

System to Strategic Work Information 

and Folder Transfer System. The change 

in location is from a specific Bureau to 

a central location in the Division of 

Policy and Information Coordination, 

Office of Management, Office of 

Operations, HRSA, 5600 Fishers Lane, 

Room 14A–11, Rockville, Maryland 

20857. The change in system manager 

and address is from Policy Coordinator 

to Director, Division of Policy and 

Information Coordination and the 

change of address is from Room 14–08 

to Room 14A–11. The change in 

categories of records reflects more 

clarification as well as current 

technology. The change in storage 

reflects an update of current technology. 

The change in retrievability is further 

clarification of staff. The change in 

retention and disposal is to reflect a 

revision in the retention and disposal 

schedule. The addition of a new routine 

use is to include appropriate Federal 

agencies and Department contractors for 

the purpose of assisting the 

Department’s efforts to respond to a 

suspected or confirmed breach of the 

security or confidentiality of the 

information maintained in this system 

of records. 

Dated: September 9, 2010. 

Mary K. Wakefield, 

Administrator. 

SYSTEM NUMBER: 

09–15–0059 

SYSTEM NAME: 

Strategic Work Information and 

Folder Transfer System (SWIFT), HHS/ 

HRSA/OO/OM. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Division of Policy and Information 

Coordination, Office of Management, 

Office of Operations, Health Resources 

and Services Administration (HRSA), 

5600 Fishers Lane, Room 14A–11, 

Rockville, MD 20857. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have sent written 

correspondence (including e-mails and 

faxes) or other documents to the 

Administrator, HRSA, the Deputy 

Administrator, an associate 

administrator, or a bureau director, or 

individuals who have been contacted in 

writing by one of these officials. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Correspondence includes incoming 

letters, memos, relevant background 

information, and agency outgoing 

correspondence. Other documents 

include Reports to Congress, 

Regulations, Federal Register notices 

and records management schedules. 

This information is contained on 

hardcopy printouts and a secured 

network server managed by IT staff. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations. 

PURPOSE(S) FOR RECORDS IN THIS SYSTEM: 

To control and track all 

correspondence addressed or directed to 

and initiated by the Administrator, 

HRSA, or his/her subordinates as 

indicated above, as well as other 

documents, to assure timely and 

appropriate attention by relevant HRSA 

staff. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

1. The Department of Health and 

Human Services (DHHS) may disclose 

information from this system of records 

to a congressional office from the record 

of an individual in response to a 

verified inquiry from the congressional 

office made at the request of that 

individual. 

2. DHHS may disclose information 

from this system of records to the 

Department of Justice, or to a court or 

other tribunal, when: 

a. DHHS, or any component thereof; 

or 

b. Any DHHS employee in his or her 

official capacity; or 

c. Any DHHS employee in his or her 

individual capacity where the 

Department of Justice (or DHHS, where 

authorized to do so) has agreed to 

represent the employee; or 

d. The United States, or any agency 

thereof where DHHS determines that the 

litigation is likely to affect DHHS or any 

of its components, is a party to litigation 

or has an interest in such litigation, and 

DHHS determines that the use of such 

records by the Department of Justice, the 

court or other tribunal is relevant and 

necessary to the litigation and would 


emcdonald on DSK2BSOYB1PROD with NOTICES
Federal Register / Vol. 75, No. 183 / Wednesday, September 22, 2010 / Notices 57807 

help in the effective representation of 

the governmental party, provided, 

however, that in each case, DHHS 

determines that such disclosure is 

compatible with the purpose for which 

the records were collected. 

3. DHHS may disclose information 

from this system of records to 

appropriate Federal agencies and 

Department contractors that have a need 

to know the information for the purpose 

of assisting the Department’s efforts to 

respond to a suspected or confirmed 

breach of the security or confidentiality 

of information maintained in this 

system of records, and the information 

disclosed is relevant and necessary for 

that assistance. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

1. STORAGE: Controlled 

correspondence records and other 

document records are maintained in 

hardcopy and electronically at the 

operational computer site. 

2. RETRIEVABILITY: Hardcopy 

records are indexed chronologically by 

date, name, subject and unique 

numerical control number. Electronic 

records are indexed chronologically by 

date, name, subject and unique numeral 

control number. Records are available to 

staff responsible for preparation of 

correspondence and to the staff of the 

Division of Policy and Information 

Coordination. 

3. SAFEGUARDS: Access to hardcopy 

and computer resident records is 

limited to the staff of the Division of 

Policy and Information Coordination 

and Bureau correspondence liaisons. 

Privacy training is required for those 

individuals. Access to hardcopy records 

during non-working hours is limited to 

these individuals who have keys to both 

the file cabinets and rooms where the 

records are stored. Remote computer 

terminal locations are protected with 

individual user identification codes and 

associated passwords that are changed 

periodically. When possible, computer 

terminal locations are locked during 

non-working hours. Confidential and/or 

sensitive documents are either hand 

carried or transmitted in sealed 

envelopes. Employees who handle 

controlled correspondence and other 

documents are instructed to observe 

established office procedures to protect 

correspondence documents from 

unauthorized access. 

RETENTION AND DISPOSAL: 

Temporary hardcopy records are cut 

off at the end of each calendar year, 

retained on-site for 2 years, transferred 

to the Washington National Records 

Center (WNRC), and destroyed by 

WNRC 5 years later, in accordance with 

established records retention and 

disposition schedules. Permanent 

hardcopy records are cut off at the end 

of each calendar year, retained on-site 

for 2 years, transferred to the 

Washington National Records Center, 

and then 5 years later transferred to the 

National Archives and Records 

Administration (NARA). HRSA is 

working with NARA to obtain the 

appropriate retention value regarding 

electronic records. 

SYSTEM MANAGER AND ADDRESS: 

Director, Division of Policy and 

Information Coordination, Room 14A– 

11, Parklawn Bldg., 5600 Fishers Lane, 

Rockville, MD. 

NOTIFICATION PROCEDURE: 

Inquiries for correspondence should 

indicate the name of the individual with 

whom HRSA corresponded and, where 

possible, the date of the incoming 

correspondence to HRSA, if any, and 

the date of the outgoing correspondence 

from HRSA. Inquiries for other 

documents should indicate the name of 

the document and, where possible, the 

date of the document. 

RECORDS ACCESS PROCEDURES: 

Requesters must provide 

identification that they are who they 

claim to be and their understanding that 

obtaining information under false 

pretenses is subject to a maximum 

statutory penalty of $5,000. Requesters 

may also ask for an accounting of 

disclosures that have been made of 

records that relate to them, if any. 

CONTESTING RECORDS PROCEDURES: 

Contact the official at the address 

specified under notification procedures 

above, and reasonably identify the 

record, specify the information to be 

contested, the corrective action sought, 

and the reason for seeking the 

correction, with supporting information 

to show how the record is inaccurate, 

incomplete, untimely, or irrelevant. 

RECORD SOURCE CATEGORIES: 

Records are derived from incoming 

correspondence to, and the outgoing 

correspondence of, the Administrator, 

HRSA, or his/her subordinates as 

indicated above. Records are also 

derived from other documents within 

the Agency. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT: 

None. 

[FR Doc. 2010–23711 Filed 9–21–10; 8:45 am] 

BILLING CODE 4165–15–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Health Resources and Services 

Administration 

Advisory Committee on Organ 

Transplantation; Request for 

Nominations for Voting Members 

AGENCY: Health Resources and Services 

Administration, HHS. 

ACTION: Notice. 

SUMMARY: The Health Resources and 

Services Administration (HRSA) is 

requesting nominations to fill vacancies 

on the Advisory Committee on Organ 

Transplantation (ACOT). The ACOT 

was established by the Amended Final 

Rule of the Organ Procurement and 

Transplantation Network (OPTN) (42 

CFR part 121) and, in accordance with 

Public Law 92–463, was chartered on 

September 1, 2000. 

DATES: The agency must receive 

nominations on or before October 22, 

2010. 

ADDRESSES: All nominations should be 

submitted to the Executive Secretary, 

Advisory Committee on Organ 

Transplantation, Healthcare Systems 

Bureau, HRSA, Parklawn Building, 

Room 12–105, 5600 Fishers Lane, 

Rockville, Maryland 20857. Federal 

Express, Airborne, UPS, etc., mail 

delivery should be addressed to 

Executive Secretary, Advisory 

Committee on Organ Transplantation, 

Healthcare Systems Bureau, HRSA, at 

the above address. 

FOR FURTHER INFORMATION CONTACT: 

Patricia A. Stroup, M.B.A., M.P.A., 

Executive Secretary, Advisory 

Committee on Organ Transplantation, at 

(301) 443–1127 or e-mail 

Patricia.Stroup@hrsa.hhs.gov. 

SUPPLEMENTARY INFORMATION: As 

provided by 42 CFR 121.12, the 

Secretary established the Advisory 

Committee on Organ Transplantation. 

The Committee is governed by the 

Federal Advisory Committee Act (5 

U.S.C. Appendix 2), which sets forth 

standards for the formation and use of 

advisory committees. 

The ACOT advises the Secretary, 

acting through the Administrator, 

HRSA, on all aspects of organ 

procurement, procurement, allocation, 

and transplantation, and on other such 

matters that the Secretary determines. 

One of its principal functions is to 

advise the Secretary on Federal efforts 

to maximize the number of deceased 

donor organs made available for 

transplantation and to support the safety 

of living organ donation. 


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