5606 Federal Register / Vol. 75, No. 22 / Wednesday, February 3, 2010 / Notices 

NOTIFICATION PROCEDURE: 

Requests concerning whether the 

system contains records about you 

should be made to the Systems 

Manager. When requesting notification 

of, or access to, records covered by this 

Notice, an individual must provide his/ 

her full name, date of birth, and other 

proof of identity as required for Privacy 

Requests. Information requested may be 

redacted. An individual may request 

notification of, or access to, a medical 

record pertaining to him. An individual 

who requests notification of, or access 

to, a medical record shall, at the time 

the request is made, designate a 

representative in writing. The 

representative may be a physician or 

other responsible individual, who 

would be willing to review the record 

and inform the subject individual of its 

contents. 

Request in person: A subject 

individual who appears in person at a 

specific location seeking access or 

disclosure of records relating to him/her 

shall provide his/her name, current 

address, and at least one piece of 

tangible identification such as driver’s 

license, passport, voter registration card, 

or union card. Identification papers 

with current photographs are preferred 

but not required. Additional 

identification may be requested when 

there is a request for access to records 

which contain an apparent discrepancy 

between information contained in the 

records and that provided by the 

individual requesting access to the 

records. Where the subject individual 

has no identification papers, the 

responsible agency official shall require 

that the subject individual certify in 

writing that he/she is the individual 

who he/she claims to be and that he/she 

understands that the knowing and 

willful request or acquisition of a record 

concerning an individual under false 

pretenses is a criminal offense subject to 

a $5,000 fine. 

Requests by mail: A written request 

must contain the name and address of 

the requester, and his/her signature 

which is either notarized to verify his/ 

her identity or includes a written 

certification that the requester is the 

person he/she claims to be and that he/ 

she understands that the knowing and 

willful request or acquisition of records 

pertaining to an individual under false 

pretenses is a criminal offense subject to 

a $5,000 fine. 

Requests by telephone: Because 

positive identification of the caller 

cannot be established, no requests by 

telephone will be honored. 

RECORDS ACCESS PROCEDURES: 

Same as notification procedures. 

Requesters should also provide a 

reasonable description of the record 

being sought. 

CONTESTING RECORDS PROCEDURES: 

Any record subject may contest the 

accuracy of information on file at 

Campus Based Branch (CBB) by writing 

to the Director, Division of Students 

Loans and Scholarships, Bureau of 

Health Professions, Health Resources 

and Services Administration, 

Department of Health and Human 

Services, 5600 Fishers Lane, Room 9– 

105, Rockville, Maryland 20857. The 

request should contain a reasonable 

description of the record, specify the 

information being contested, the 

corrective action sought, and the 

reasons for requesting the correction, 

along with supporting information to 

show how the record is inaccurate, 

incomplete, untimely or irrelevant. 

RECORD SOURCE CATEGORIES: 

1. Educational institutions requesting 

disability write-offs. 

2. Financial aid officers administering 

disability write-offs. 

3. Borrowers submitted for total 

disability write-offs. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT: 

None. 

[FR Doc. 2010–2243 Filed 2–2–10; 8:45 am] 

BILLING CODE 4160–15–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Health Resources and Services 

Administration 

Privacy Act of 1974; Report of an 

Altered System of Records 

AGENCY: Department of Health and 

Human Services (HHS), Health 

Resources and Services Administration 

(HRSA). 

ACTION: Notice of an altered System of 

Records (SOR). 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

the Health Resources and Services 

Administration (HRSA) is proposing to 

alter Campus Based Branch (CBB) loans 

and scholarships System of Records 

(SORN), 09–15–0069, at the Division of 

Student Loans and Scholarships (DSLS). 

The system includes information on 

student and faculty borrowers who 

participate/participated in CBB loan and 

scholarship programs. The records in 

this system will be used to provide 

support to CBB in monitoring its 

programs, in order to ensure the 

efficiency of the factual information in 

reports and documents, and to archive 

the documents for efficient access and 

verification. The purpose of this 

proposed alteration is to include breach 

notification language required by 

Memoranda (M) 07–16, Safeguarding 

Against and Responding to the Breach 

of Personally Identifiable Information, 

released on May 22, 2007 by OMB; 

change the location of records; update 

the categories of records in the system; 

update the policies and practices for 

storing, retrieving, accessing, retaining 

and disposing of records in the system; 

update the notification procedures, 

contesting record procedures and the 

record sources categories. 

DATES: HRSA filed an altered system 

report with the Chair of the House 

Committee on Government Reform and 

Oversight, the Chair of the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the 

Administrator, Office of Information 

and Regulatory Affairs, Office of 

Management and Budget (OMB) on 

1/19/2010. To ensure all parties have 

adequate time in which to comment, the 

altered system, including the routine 

use, will be become effective 30 days 

from the publication of the notice or 40 

days from the date it was submitted to 

OMB and Congress, whichever is later, 

unless HRSA receives comments that 

require alterations to this notice. 

ADDRESSES: Please address comments to 

Bureau of Health Professions, Health 

Resources and Services Administration, 

5600 Fishers Lane, Room 9–05, 

Rockville, Maryland 20857; Telephone 

(301) 443–5796. This is not a toll-free 

number. Comments received will be 

available for inspection at this same 

address from 9 a.m. to 3 p.m. (Eastern 

Standard Time Zone), Monday through 

Friday. 

FOR FURTHER INFORMATION CONTACT: 

Director, Division of Student Loans and 

Scholarships, Bureau of Health 

Professions, Health Resources and 

Services Administration, Department of 

Health and Human Services, 5600 

Fishers Lane, Room 9–105, Rockville, 

MD 20857; Telephone (301) 443–5452. 

This is not a toll-free number. 

SUPPLEMENTARY INFORMATION: The 

Health Resources and Services 

Administration proposes to establish an 

altered system of records: ‘‘Campus 

Based Branch Program Document 

Management System (DMS), HHS/ 

HRSA/BHPr,’’ for recipients of CBB 

loans and scholarships, at the DSLS. 

The purpose of this proposed altered 

SORN is to add an additional breach 


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Federal Register / Vol. 75, No. 22 / Wednesday, February 3, 2010 / Notices 5607 

response routine use required by OMB 

guidance; change the location of records 

from Room 8–42 to 9–105; update the 

categories of records in the system to 

delete collection of future Social 

Security numbers; update the policies 

and practices for storing, retrieving, 

accessing, retaining and disposing of 

records in the system to add contractor 

involvement; update the notification 

procedures to correct request 

procedures, contesting record 

procedures to update new address and 

the record sources categories to delete 

disability claims from category. This 

system includes information on student 

and faculty borrowers who participate/ 

participated in CBB loan and 

scholarship programs. 

Dated: November 30, 2009. 

Mary K. Wakefield, 

Administrator. 

SYSTEM OF RECORD NUMBER 

09–15–0069 

SYSTEM NAME: 

Campus Based Branch (CBB) Program 

Document Management System (DMS), 

HHS/HRSA/BHPr. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

The Division of Student Loans and 

Scholarships of the Bureau of Health 

Professions (BHPr), Health Resources 

and Services Administration (HRSA), 

Department of Health and Human 

Services (HHS). Records are located at 

5600 Fishers Lane, Room 9–105, 

Rockville, MD 20857. 

CATEGORIES OF INDIVIDUAL COVERED BY THE

SYSTEM: 

Student and faculty borrowers who 

participate/participated in CBB loan and 

scholarship programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system includes materials such 

as: 

1. Names, addresses, phone numbers, 

financial information, and social 

security numbers of borrowers. 

2. Annual Operating Reports that 

contain financial information from 

institutions, including aggregate 

amounts of loans disbursed, collected 

and retired. 

3. Performance reports on the 

aggregate number of borrowers, their 

classification in race/ethnicity 

categories, and whether they are 

practicing in primary care. 

4. Contact information of financial aid 

officers that include name, title, school 

address and direct phone number. 

5. Correspondence from the financial 

aid officers regarding issues with 

specific borrowers. The majority of 

these correspondences only indicate the 

borrower’s name and/or amount 

borrowed. 

6. Correspondence from borrowers on 

specific issues on CBB programs or the 

school that administers the programs. 

These correspondences may include the 

borrower’s name, address and phone 

number. 

7. Case reports from educational 

institutions on borrowers for whom the 

school is claiming an uncollectible debt. 

The documents contained in these case 

reports may include name, address, 

financial income information, medical 

records and social security numbers. 

8. Any other correspondence or 

documentation related to general or 

specific issues regarding CBB programs 

at institutions or borrowers who 

participate in CBB programs. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 721 of the Public Health 

Service Act (42 U.S.C. 292q), Health 

Professions Student Loan; Section 835 

of the Public Health Service Act (42 

U.S.C. 297a), Nursing Student Loan; 

Section 723 of the Public Health Service 

Act (42 U.S.C. 292s), Primary Care Loan; 

Section 724 of the Public Health Service 

Act (42 U.S.C. 292t), Loans for 

Disadvantaged Students; Section 737 of 

the Public Health Service Act (42 U.S.C. 

293a), Scholarships for Disadvantaged 

Students. 

PURPOSE(S): 

The purpose of the DMS system is to 

support the CBB in monitoring its 

programs, in order to ensure the 

efficiency of the factual information in 

reports and documents, and to archive 

the documents for efficient access and 

verification. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Records maintained in the system 

above, disclosure of which is governed 

by the System of Records Notice for the 

‘‘Campus Based Branch Program 

Document Management System, HHS/ 

HRSA/BHPr’’ may be disclosed to 

others: 

1. HRSA may disclose records to 

Department contractors and 

subcontractors for the purpose of 

assisting CBB in reviewing cases and 

maintaining systems, including 

conducting data analysis for program 

evaluations, compiling managerial and 

statistical reports, and record systems 

processing and refinement. Contractors 

will maintain, and are also required to 

ensure that subcontractors maintain, 

Privacy Act safeguards with respect to 

such records. 

2. Disclosure may be made to a 

Congressional office from the record of 

an individual or institutional 

participant, in response to any inquiry 

from the Congressional office made at 

the written request of that individual. 

3. Disclosure may be made to the 

Department of Justice, or to a court or 

other tribunal, from this system of 

records, when (a) HHS, or any 

component thereof; or (b) any HHS 

employee in his or her official capacity; 

or (c) any HHS employee in his or her 

individual capacity where the 

Department of Justice (or HHS, where it 

is authorized to do so) has agreed to 

represent the employee; or (d) the 

United States or any agency thereof, 

where HHS determines that the 

litigation is likely to affect HHS or any 

of its components, is a party to litigation 

or has an interest in such litigation, and 

HHS determines that the use of such 

records by the Department of Justice, the 

court or other tribunal is relevant and 

necessary to the litigation and would 

help in the effective representation of 

the governmental party, provided, 

however, that in such case HHS 

determines that such disclosure is 

compatible with the purpose for which 

the records were collected. 

4. In the event that a system of records 

maintained by this agency to carry out 

its functions indicates a violation or 

potential violation of law, whether civil, 

criminal, or regulatory in nature and 

whether arising by general statute or 

particular program statute, or by 

regulation, rule, or order issued 

pursuant thereto, the relevant records in 

the system of records may be referred to 

the appropriate agency, whether 

Federal, State or local, charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing the 

statute or rule, regulation or order 

issued pursuant thereto. 

5. HRSA may disclose from this 

system of records a delinquent debtor’s 

name, address, Social Security number, 

and other information necessary to 

identify him/her; the amount, status, 

and history of the claim, and the agency 

or program under which the claim 

arose, to the Treasury Department, 

Internal Revenue Service (IRS), to 

request a debtor’s current mailing 

address to locate him/her for purposes 

of collecting a debt. This address may be 

disclosed by HRSA to any school from 

which the defaulted borrower received 

the student loan, for use only by 

officers, employees, or agents of the 

school whose duties relate to the 


jlentini on DSKJ8SOYB1PROD with NOTICES
5608 Federal Register / Vol. 75, No. 22 / Wednesday, February 3, 2010 / Notices 

collection of health professions or 

nursing student loan funds, to locate the 

defaulted borrower to collect the loan. 

Any school which requests and obtains 

this address information must comply 

with the requirements of HRSA and the 

IRS regarding the safeguarding and 

proper handling of this information. 

6. To appropriate federal agencies and 

Department contractors that have a need 

to know the information for the purpose 

of assisting the Department’s efforts to 

respond to a suspected or confirmed 

breach of the security or confidentiality 

of information maintained in this 

system of records, and the information 

disclosed is relevant and necessary for 

that assistance. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in the DMS or 

in file folders and/or computer data 

files. 

RETRIEVABILITY: 

Retrieval of data and case files is by 

subject’s name or institution ID. 

SAFEGUARDS: 

• Authorized users: Access is limited 

to authorized HHS staff and contractors 

in performance of their duties. 

Authorized personnel include the 

contractor/system manager and his staff 

who have responsibilities for 

administering the programs. HRSA 

maintains current lists of authorized 

users. Institutions do not have remote 

access to this system. 

• Physical safeguards: The DMS is 

housed on an HRSA server behind a 

firewall. The DMS is an intra-office 

system only for the sole use of CBB staff. 

All computer equipment and files and 

hard copy files are stored in areas where 

fire and life safety codes are strictly 

enforced. All automated and nonautomated documents are protected on 

a 24-hour basis. Perimeter security 

includes intrusion alarms, on-site guard 

force, random guard patrol, key/ 

passcard/combination controls, and 

receptionist controlled area. Hard copy 

files are maintained in a file room used 

solely for this purpose with access 

limited by combination lock to 

authorized users identified above. 

Computer files are password protected 

and are accessible only by use of 

computers which are password 

protected. 

• Procedural safeguards: A password 

is required to access computer files. All 

users of personal information in 

connection with the performance of 

their jobs protect information from 

public view and from unauthorized 

personnel entering an unsupervised 

area. All passwords, keys and/or 

combinations are changed when a 

person leaves or no longer has 

authorized duties. Access to records is 

limited to those authorized personnel 

trained in accordance with the Privacy 

Act and ADP security procedures. The 

safeguards described above were 

established in accordance with DHHS 

chapter 45–13 and supplementary 

chapter PHS hf: 45–13 of the General 

Administration Manual; and the DHHS 

Information Resources Management 

Manual, Part 6, ‘‘ADP Systems Security.’’ 

RETENTION AND DISPOSAL: 

HRSA is working with the Records 

Officer and NARA to obtain the 

appropriate retention value. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Student Loans 

and Scholarships, Bureau of Health 

Professions, Health Resources and 

Services Administration, Department of 

Health and Human Services, 5600 

Fishers Lane, Room 9–105, Rockville, 

Maryland 20857. 

NOTIFICATION PROCEDURE: 

Requests concerning whether the 

system contains records about you 

should be made to the Systems 

Manager. When requesting notification 

of or access to records covered by this 

Notice, an individual must provide his/ 

her full name, date of birth, and other 

proof of identity as required for Privacy 

Requests. 

• Request in person: A subject 

individual who appears in person at a 

specific location seeking access or 

disclosure of records relating to him/her 

shall provide his/her name, current 

address, and at least one piece of 

tangible identification such as driver’s 

license, passport, voter registration card, 

or union card. Identification papers 

with current photographs are preferred 

but not required. Additional 

identification may be requested when 

there is a request for access to records 

which contain an apparent discrepancy 

between information contained in the 

records and that provided by the 

individual requesting access to the 

records. Where the subject individual 

has no identification papers, the 

responsible agency official shall require 

that the subject individual certify in 

writing that he/she is the individual 

who he/she claims to be and that he/she 

understands that the knowing and 

willful request or acquisition of a record 

concerning an individual under false 

pretenses is a criminal offense subject to 

a $5,000 fine. 

• Requests by telephone: Because 

positive identification of the caller 

cannot be established, no requests by 

telephone will be honored. 

• Requests by mail: A written request 

must contain the name and address of 

the requester, and his/her signature 

which is either notarized to verify his/ 

her identify or includes a written 

certification that the requester is the 

person he/she claims to be and that he/ 

she understands that the knowing and 

willful request or acquisition of records 

pertaining to an individual under false 

pretenses is a criminal offense subject to 

a $5,000 fine. 

CONTESTING RECORD PROCEDURES: 

Any record subject may contest the 

accuracy of information on file at CBB 

by writing to the Director, Division of 

Student Loans and Scholarships, Bureau 

of Health Professions, Health Resources 

and Services Administration, 

Department of Health and Human 

Services, 5600 Fishers Lane, Room 9– 

105, Rockville, Maryland 20857. The 

request should contain a reasonable 

description of the record, specify the 

information being contested, the 

corrective action sought, and the 

reasons for requesting the correction, 

along with supporting information to 

show how the record is inaccurate, 

incomplete, untimely or irrelevant. 

RECORD SOURCE CATEGORIES: 

1. Educational institutions 

participating in CBB programs. 

2. Financial aid officers administering 

CBB programs. 

3. Student borrowers and recipients 

participating in CBB programs. 

4. Borrowers submitted for 

uncollectible debt write-offs. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None. 

[FR Doc. 2010–2242 Filed 2–2–10; 8:45 am] 

BILLING CODE 4160–15–P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. DHS–2010–0004] 

National Protection and Programs 

Directorate; Communications Unit 

Leader (COML) Prerequisite and 

Evaluation 

AGENCY: National Protection and 

Programs Directorate, Department of 

Homeland Security. 

ACTION: 60-Day Notice and request for 

comments; New Information Collection 

Request: 1670–NEW. 


jlentini on DSKJ8SOYB1PROD with NOTICES