5604 Federal Register / Vol. 75, No. 22 / Wednesday, February 3, 2010 / Notices 

Services for project periods starting July, 

2011. 

FOR FURTHER INFORMATION CONTACT: 

Michael Evanson, by e-mail 

mevanson@hrsa.gov, or via telephone, 

301–443–1362. 

Dated: January 27, 2010. 

Mary K. Wakefield, 

Administrator. 

[FR Doc. 2010–2241 Filed 2–2–10; 8:45 am] 

BILLING CODE 4165–15–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Health Resources and Services 

Administration 

Privacy Act of 1974; Deletion of an 

Existing System of Records 

AGENCY: Department of Health and 

Human Services (HHS), Health 

Resources and Services Administration 

(HRSA). 

ACTION: Notice to delete an existing 

HRSA System of Records (SOR). 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

HRSA is deleting an existing system of 

records titled the ‘‘Disability Claims in 

the Health Professions Student Loan 

Programs, HHS/HRSA/BHPr,’’ HRSA 

System No. SORN 09–15–0039. 

DATES: Effective Date: The deletion will 

be effective on December 8, 2009. 

ADDRESSES: The public should address 

comments to: Director, Division of 

Student Loans and Scholarships, BHPr/ 

HRSA/DHHS, HRSA, Room 9–105, 5600 

Fishers Lane, Rockville, MD 20857. The 

telephone number is 301–443–1173. 

Comments received will be available for 

review at this location, by appointment, 

during regular business hours, Monday 

through Friday from 9 a.m.–3 p.m., 

Eastern Time Zone. 

SUPPLEMENTARY INFORMATION: The 

reason for the deletion of this system of 

records is that it has been combined 

with SORN 09–15–0038. The 

justification for the combination is 

because both SORN 09–15–0038 and 

SORN 09–15–0039 are in reality one 

system in which all disability claims for 

both Health Professions Student Loan 

Programs and Nursing Student Loan 

Programs are kept. SORN 09–15–0038 

will remain as the combined SORN, and 

SORN 09–15–0039 will be deleted. 

Dated: November 30, 2009. 

Mary K. Wakefield, 

Administrator. 

[FR Doc. 2010–2244 Filed 2–2–10; 8:45 am] 

BILLING CODE 4160–15–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Health Resources and Services 

Administration 

Privacy Act of 1974; Report of an 

Altered System of Records 

AGENCY: Department of Health and 

Human Service (HHS), Health Resources 

and Services Administration (HRSA). 

ACTION: Notice of an altered System of 

Records (SOR). 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

the Health Resources and Services 

Administration (HRSA) is proposing to 

alter a system of records for Disability 

Claims of the Nursing Student Loan 

Program in the Bureau of Health 

Professions, SORN 09–15–0038, at the 

Division of Student Loans and 

Scholarships (DSLS). This system 

includes information on applicants for 

cancellation of health professions and 

nursing student loans due to disability. 

It includes letter requests claiming 

disability, correspondence, payment 

determinations and medical records or 

reports. The records in this system will 

be used to determine the eligibility of 

applicants who request loan 

cancellation due to total and permanent 

disability. The specific purpose of these 

alterations are to combine SORN 09–15– 

0038 with SORN 09–15–0039, and to 

change the name of the system, the 

system location, categories of 

individuals covered by the system, 

categories of records in the system, and 

the authority for maintenance of the 

system. In addition, two new routine 

uses (numbers 4 & 5) were added and 

the policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system were 

changed. The purpose of this proposed 

alteration is to include breach 

notification language required by 

Memoranda (M) 07–16, Safeguarding 

Against and responding to the Breach of 

Personally Identifiable Information, 

released on May 22, 2007 by OMB. The 

system managers and address have 

changed along with notification, 

request, and records access procedures. 

Contesting records procedures and 

record source categories have also been 

changed and record source categories 

have been added. 

DATES: HRSA filed an altered system 

report with the Chair of the House 

Committee on Government Reform and 

Oversight, the Chair of the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the 

Administrator, Office of Information 

and Regulatory Affairs, Office of 

Management and Budget (OMB) on 1/ 

19/2010. To ensure all parties have 

adequate time in which to comment, the 

altered system, including the routine 

uses, will be become effective 30 days 

from the publication of the notice or 40 

days from the date it was submitted to 

OMB and Congress, whichever is later, 

unless HRSA receives comments that 

require alterations to this notice. 

ADDRESSES: Please address comments to 

Bureau of Health Professions, Health 

Resources and Services Administration, 

5600 Fishers Lane, Room 9–05, 

Rockville, Maryland 20857; 301–443– 

5794. This is not a toll-free number. 

Comments received will be available for 

inspection at this same address from 9 

a.m. to 3 p.m., (eastern standard time 

zone), Monday through Friday. 

FOR FURTHER INFORMATION CONTACT: 

Director, Division of Student Loans and 

Scholarships, Bureau of Health 

Professions, Health Resources and 

Services Administration, Department of 

Health and Human Services, 5600 

Fishers Lane, Room 9–105, Rockville, 

MD 20857; Telephone: (301) 443–5452. 

This is not a toll-free number. 

SUPPLEMENTARY INFORMATION: The 

Health Resources and Services 

Administration proposes to alter this 

system of records: ‘‘Disability Claims in 

the Nursing Student Loan Program, 

HHS/HRSA/BHPr’’ (SORN 09–15–0038). 

SOR 09–15–0038 is altered by adding 

Disability Claims in the Health 

Professions Student Loan Program, 

HHS/HRSA/BHPr’’ (SORN 09–15–0039 

will be deleted); and changing the name 

to ‘‘Disability Claims in the Health 

Professions Student Loan Program and 

Nursing Student Loan Program, HHS/ 

HRSA/BHPr (SORN 09–15–0038), for 

applicants of disability claims in the 

Health Professions Student Loan 

Program and Nursing Student Loan 

Program, at the DSLS. The system 

location is being changed from Room 9– 

105 and the categories of individuals 

covered by the system have been 

expanded to include applicants for 

cancellation of health professions and 

nursing student loans due to disability. 

Section 722(d) of the Public Health 

Service Act, as amended (42 U.S.C. 

292r), Health Professions Student Loan 

Program has been added to the authority 

for maintenance of the system. 

Appropriate federal agencies, 

department contractors, and HRSA 

medical staff have been added to the 

categories of users in the routine uses 

section for purposes of responding to 

security breaches and approving 

disability write-off. The storage policy 

has been expanded to read ‘‘returned to 


jlentini on DSKJ8SOYB1PROD with NOTICES
Federal Register / Vol. 75, No. 22 / Wednesday, February 3, 2010 / Notices 5605 

and retained by health professions 

schools’’ and the safeguards section has 

been expanded to include the 

Department’s contractors as authorized 

users. The system manager(s) and 

address has been changed to reflect the 

new location of the system. Additional 

requisites for obtaining notification of or 

access to records have been added to the 

notification procedure; the procedure 

for a request in person has been changed 

to include procedures for a situation in 

which an individual does not have 

identification papers and requests by 

mail have been updated to include 

slightly different requirements to 

request record notification by mail. 

Records access procedures are now the 

same as notification procedures. The 

new location of the system has been 

added as the primary contact in the 

contesting records procedures section. 

Record source categories have been 

added and include educational 

institutions, financial aid officers, and 

borrowers. 

Dated: November 30, 2009. 

Mary K. Wakefield, 

Administrator. 

SYSTEM NUMBER: 

09–15–0038 

SYSTEM NAME: 

Disability Claims in the Health 

Professions Student Loan Program and 

Nursing Student Loan Program, HHS/ 

HRSA/BHPr. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

• Division of Student Loans and 

Scholarships, Bureau of Health 

Professions, Health Resources and 

Services Administration, 5600 Fishers 

Lane, Room 9–105, Rockville, MD 

20857. 

• Washington National Records 

Center, 4204 Suitland Road, Suitland, 

MD 20409. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Applicants for cancellation of health 

professions student loans and nursing 

student loans due to disability. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Letter requests claiming disability, 

correspondence, payment 

determinations and medical records or 

reports. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 722(d) of the Public Health 

Service Act, as amended (42 U.S.C. 292r 

(d)), Health Professions Student Loan 

Program provisions; Section 836(b)(4) of 

the Public Health Service Act, as 

amended (42 U.S.C. 297b (b)(4)), 

Nursing Student Loan Provisions. 

PURPOSE(S): 

To determine the eligibility of 

applicants who request loan 

cancellation due to total and permanent 

disability. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

1. Disclosure may be made to a 

congressional office from the record of 

an individual in response to a verified 

inquiry from the congressional office 

made at the written request of that 

individual. 

2. Disclosure may be made to the 

Department of Justice to enable that 

Department to present an effective 

defense, provided that such disclosure 

is compatible with the purpose for 

which the records were collected, in the 

event of litigation where the defendant 

is: 

a. The Department, any component of 

the Department, or any employee of the 

Department in his or her official 

capacity; 

b. The United States where the 

Department determines that the claim, if 

successful, is likely to directly affect the 

operations of the Department or any of 

its components; or 

c. Any Department employee in his or 

her individual capacity where the 

Justice Department has agreed to 

represent such employee, for example in 

defending a claim against the Public 

Health Service based upon an 

individual’s mental or physical 

condition and alleged to have arisen 

because of activities of the Public Health 

Service in connection with such 

individual. 

3. In the event that a system of records 

maintained by this agency to carry out 

its functions indicates a violation or 

potential violation of law, whether civil, 

criminal or regulatory in nature, and 

whether arising by general statute or 

particular program statute, or by 

regulation, rule or order issued pursuant 

thereto, the relevant records in the 

system of records may be referred to the 

appropriate agency, whether Federal, 

State or local, charged with enforcing or 

implementing the statute or rule, 

regulation or order issued pursuant 

thereto. 

4. Disclosure to appropriate federal 

agencies and Department contractors 

that have a need to know the 

information for the purpose of assisting 

the Department’s efforts to respond to a 

suspected or confirmed breach of the 

security or confidentiality of 

information maintained in this system 

of records, and the information 

disclosed is relevant and necessary for 

that assistance. 

5. Disability statements are reviewed 

by HRSA medical staff/contractors via 

inter-agency agreement for the purpose 

of approving the disability write-off. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folders. Medical records and 

reports are temporarily held during 

medical evaluation and returned to, and 

retained by, health professions schools 

after final determination of claim 

validity. 

RETRIEVABILITY: 

Name of individual claiming 

disability. 

SAFEGUARDS: 

• Authorized users: Access to 

Borrower’s Files is limited to only those 

individuals within the Department and 

the Department’s contractors having a 

substantiated need for information. 

These individuals must have available 

proof of employment. 

• Physical safeguards: File folders, 

medical records, reports and other forms 

of personal data are stored in areas 

where files are locked or rooms locked 

during off duty hours. 

• Procedural safeguards: All users of 

personal information in connection with 

the performance of their job protect 

information from public view and from 

unauthorized personnel entering an 

unsupervised office. Access to records is 

strictly limited to those staff members 

trained in accordance with the Privacy 

Act. 

• Implementation guidelines: HHS 

Chapter 45–13 and supplementary 

Chapter PHS.hf: 45–13 of the General 

Administration Manual. 

RETENTION AND DISPOSAL: 

Records will be retained for 6 years 

after phase out of loan program; 1 year 

on site and 5 years at the Federal 

Records Center. Records are disposed of 

in accordance with the Records Control 

Schedule of the Health Resources and 

Services Administration. Contact the 

System Manager for the disposal 

standards. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Students Loans 

and Scholarships, Bureau of Health 

Professions, Health Resources and 

Services Administration, Department of 

Health and Human Services, 5600 

Fishers Lane, Room 9–105, Rockville, 

Maryland 20857. 


jlentini on DSKJ8SOYB1PROD with NOTICES
5606 Federal Register / Vol. 75, No. 22 / Wednesday, February 3, 2010 / Notices 

NOTIFICATION PROCEDURE: 

Requests concerning whether the 

system contains records about you 

should be made to the Systems 

Manager. When requesting notification 

of, or access to, records covered by this 

Notice, an individual must provide his/ 

her full name, date of birth, and other 

proof of identity as required for Privacy 

Requests. Information requested may be 

redacted. An individual may request 

notification of, or access to, a medical 

record pertaining to him. An individual 

who requests notification of, or access 

to, a medical record shall, at the time 

the request is made, designate a 

representative in writing. The 

representative may be a physician or 

other responsible individual, who 

would be willing to review the record 

and inform the subject individual of its 

contents. 

Request in person: A subject 

individual who appears in person at a 

specific location seeking access or 

disclosure of records relating to him/her 

shall provide his/her name, current 

address, and at least one piece of 

tangible identification such as driver’s 

license, passport, voter registration card, 

or union card. Identification papers 

with current photographs are preferred 

but not required. Additional 

identification may be requested when 

there is a request for access to records 

which contain an apparent discrepancy 

between information contained in the 

records and that provided by the 

individual requesting access to the 

records. Where the subject individual 

has no identification papers, the 

responsible agency official shall require 

that the subject individual certify in 

writing that he/she is the individual 

who he/she claims to be and that he/she 

understands that the knowing and 

willful request or acquisition of a record 

concerning an individual under false 

pretenses is a criminal offense subject to 

a $5,000 fine. 

Requests by mail: A written request 

must contain the name and address of 

the requester, and his/her signature 

which is either notarized to verify his/ 

her identity or includes a written 

certification that the requester is the 

person he/she claims to be and that he/ 

she understands that the knowing and 

willful request or acquisition of records 

pertaining to an individual under false 

pretenses is a criminal offense subject to 

a $5,000 fine. 

Requests by telephone: Because 

positive identification of the caller 

cannot be established, no requests by 

telephone will be honored. 

RECORDS ACCESS PROCEDURES: 

Same as notification procedures. 

Requesters should also provide a 

reasonable description of the record 

being sought. 

CONTESTING RECORDS PROCEDURES: 

Any record subject may contest the 

accuracy of information on file at 

Campus Based Branch (CBB) by writing 

to the Director, Division of Students 

Loans and Scholarships, Bureau of 

Health Professions, Health Resources 

and Services Administration, 

Department of Health and Human 

Services, 5600 Fishers Lane, Room 9– 

105, Rockville, Maryland 20857. The 

request should contain a reasonable 

description of the record, specify the 

information being contested, the 

corrective action sought, and the 

reasons for requesting the correction, 

along with supporting information to 

show how the record is inaccurate, 

incomplete, untimely or irrelevant. 

RECORD SOURCE CATEGORIES: 

1. Educational institutions requesting 

disability write-offs. 

2. Financial aid officers administering 

disability write-offs. 

3. Borrowers submitted for total 

disability write-offs. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT: 

None. 

[FR Doc. 2010–2243 Filed 2–2–10; 8:45 am] 

BILLING CODE 4160–15–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Health Resources and Services 

Administration 

Privacy Act of 1974; Report of an 

Altered System of Records 

AGENCY: Department of Health and 

Human Services (HHS), Health 

Resources and Services Administration 

(HRSA). 

ACTION: Notice of an altered System of 

Records (SOR). 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

the Health Resources and Services 

Administration (HRSA) is proposing to 

alter Campus Based Branch (CBB) loans 

and scholarships System of Records 

(SORN), 09–15–0069, at the Division of 

Student Loans and Scholarships (DSLS). 

The system includes information on 

student and faculty borrowers who 

participate/participated in CBB loan and 

scholarship programs. The records in 

this system will be used to provide 

support to CBB in monitoring its 

programs, in order to ensure the 

efficiency of the factual information in 

reports and documents, and to archive 

the documents for efficient access and 

verification. The purpose of this 

proposed alteration is to include breach 

notification language required by 

Memoranda (M) 07–16, Safeguarding 

Against and Responding to the Breach 

of Personally Identifiable Information, 

released on May 22, 2007 by OMB; 

change the location of records; update 

the categories of records in the system; 

update the policies and practices for 

storing, retrieving, accessing, retaining 

and disposing of records in the system; 

update the notification procedures, 

contesting record procedures and the 

record sources categories. 

DATES: HRSA filed an altered system 

report with the Chair of the House 

Committee on Government Reform and 

Oversight, the Chair of the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the 

Administrator, Office of Information 

and Regulatory Affairs, Office of 

Management and Budget (OMB) on 

1/19/2010. To ensure all parties have 

adequate time in which to comment, the 

altered system, including the routine 

use, will be become effective 30 days 

from the publication of the notice or 40 

days from the date it was submitted to 

OMB and Congress, whichever is later, 

unless HRSA receives comments that 

require alterations to this notice. 

ADDRESSES: Please address comments to 

Bureau of Health Professions, Health 

Resources and Services Administration, 

5600 Fishers Lane, Room 9–05, 

Rockville, Maryland 20857; Telephone 

(301) 443–5796. This is not a toll-free 

number. Comments received will be 

available for inspection at this same 

address from 9 a.m. to 3 p.m. (Eastern 

Standard Time Zone), Monday through 

Friday. 

FOR FURTHER INFORMATION CONTACT: 

Director, Division of Student Loans and 

Scholarships, Bureau of Health 

Professions, Health Resources and 

Services Administration, Department of 

Health and Human Services, 5600 

Fishers Lane, Room 9–105, Rockville, 

MD 20857; Telephone (301) 443–5452. 

This is not a toll-free number. 

SUPPLEMENTARY INFORMATION: The 

Health Resources and Services 

Administration proposes to establish an 

altered system of records: ‘‘Campus 

Based Branch Program Document 

Management System (DMS), HHS/ 

HRSA/BHPr,’’ for recipients of CBB 

loans and scholarships, at the DSLS. 

The purpose of this proposed altered 

SORN is to add an additional breach 


jlentini on DSKJ8SOYB1PROD with NOTICES