Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices 54423 

than $10,000 to or from the United 

States (31 CFR 103.33(a)–(c)). Banks and 

non-bank financial institutions must 

also maintain records related to, and 

include certain information as part of, 

funds transfers or transmittals of funds 

involving more than $3,000 (31 CFR 

103.33(e)–(f), and 103.33(g)). The 

required records must be maintained for 

five years (31 CFR 103.38). This is a 

reallocation from 1506–0009. 

Affected Public: Private Sector: 

Businesses or other for-profits. 

Estimated Total Reporting Burden: 

2,139,000 hours. 

OMB Number: 1506–XXXX. 

Type of Review: New Information 

Collection. 

Title: Purchases of bank checks and 

drafts, cashier’s checks, money orders 

and traveler’s checks (31 CFR 103.29 

and 31 CFR 103.38). 

Description: Financial institutions 

must maintain records of certain 

information related to the sale of bank 

checks and drafts, cashiers checks, 

money orders, or traveler’s checks when 

the sale involves currency between 

$3,000–$10,000. The records must be 

maintained for a period of five years and 

be made available to Treasury upon 

request. This action accounts for PRA 

burden previously listed under 1506– 

0009. 

Affected Public: Private Sector: 

Businesses or other for-profits. 

Estimated Total Reporting Burden: 

456,750 hours. 

OMB Number: 1506–XXXX. 

Type of Review: New Information 

Collection. 

Title: Reports of certain domestic coin 

and currency transactions (31 CFR 

103.26 and 103.33(d)). 

Description: Upon a finding that 

additional reporting or recordkeeping is 

necessary to carry out the purposes, or 

prevent the evasion, of the Bank Secrecy 

Act, Treasury may issue an order 

requiring financial institutions or 

groups of financial institutions in 

certain geographic locations to report 

certain transactions in prescribed 

amounts for a limited period of time (31 

CFR 103.26). Financial institutions 

subject to a geographic targeting order 

must maintain records for such period 

of time as the order requires but not 

more than 5 years (31 CFR 103.33(d)). 

Although the burden is stated as an 

annual burden in accordance with the 

Paperwork Reduction Act, the estimated 

annual burden is not intended to 

indicate that there is a geographic 

targeting order in effect throughout a 

year or in each year. 

Affected Public: Private Sector: 

Businesses or other for-profits. 

Estimated Total Reporting Burden: 

6,800 hours. 

OMB Number: 1506–XXXX. 

Type of Review: New Information 

Collection. 

Title: Reports of transactions with 

foreign financial agencies (31 CFR 

103.25). 

Description: Treasury may, by 

regulation, require specified financial 

institutions to report transactions by 

persons with designated foreign 

financial agencies. This recordkeeping 

requirement was previously reported 

under 1506–0009. 

Affected Public: Private Sector: 

Businesses or other for-profits. 

Estimated Total Reporting Burden: 1 

hour. 

Bureau Clearance Officer: Russell 

Stephenson (202) 354–6012, Department 

of the Treasury, Financial Crimes 

Enforcement Network, P.O. Box 39, 

Vienna, VA 22183; (202) 354–6012 

OMB Reviewer: Shagufta Ahmed, 

Office of Management and Budget, New 

Executive Office Building, Room 10235, 

Washington, DC 20503; (202) 395–7873. 

Robert Dahl, 

Treasury PRA Clearance Officer. 

[FR Doc. 2010–22143 Filed 9–3–10; 8:45 am] 

BILLING CODE 4810–02–P 

DEPARTMENT OF THE TREASURY 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Department of the Treasury. 

ACTION: Notice of systems of records. 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a, the 

Department is publishing its Privacy Act 

systems of records. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 

552a) and the Office of Management and 

Budget (OMB) Circular No. A–130, the 

Department has completed a review of 

its Privacy Act systems of records 

notices to identify minor changes that 

will more accurately describe these 

records. Such changes throughout the 

document are editorial in nature and 

consist principally of changes to system 

locations and system manager 

addresses, and revisions to 

organizational titles. The Treasury-wide 

notices were last published in their 

entirety on August 1, 2005, at 70 FR 

44178. 

The President’s Identity Theft Task 

Force’s Strategic Plan recommended 

that all federal agencies publish a 

routine use for their systems of records 

allowing for the disclosure of 

information in the course of responding 

to a breach of data maintained in a 

system of records. 

On May 22, 2007, the Office of 

Management and Budget (OMB) issued 

M–07–16 ‘‘Safeguarding Against and 

Responding to the Breach of Personally 

Identifiable Information.’’ It required 

agencies to develop and implement 

breach notification policies within 120 

days. 

As part of that effort, the Department 

published on October 3, 2007 at 72 FR 

56434 a new routine use for all Treasury 

systems of records. The routine use 

permits the Department to disclose 

information ‘‘to appropriate agencies, 

entities, and persons when (a) the 

Department suspects or has confirmed 

that the security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm.’’ 

The routine use will facilitate an 

effective response to a confirmed or 

suspected breach by allowing for 

disclosure to those individuals affected 

by the breach, as well as to others who 

are in a position to assist in the 

Department’s response efforts, either by 

assisting in notification to affected 

individuals or otherwise playing a role 

in preventing, minimizing, or 

remedying harms from the breach or 

compromise. 

The Emergency Economic 

Stabilization Act of 2008 (EESA), Public 

Law 110–343, at section 121 created the 

Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP). SIGTARP exercises all 

duties and responsibilities of an 

Inspector General with respect to the 

purchase, management, and sale of 

assets by the Secretary of the Treasury 

under any program established by the 

Secretary under ESSA. It is responsible 

for coordinating and conducting audits 

and investigations of any program 

established by the Secretary under 

EESA. SIGTARP is being added under 

the headings ‘‘system location’’ and 


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54424 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices 

‘‘system manager(s)’’ to each system of 

records as appropriate. 

A routine use found in a number of 

Treasury-wide systems of records 

notices, permitting disclosure of 

information in response to a subpoena 

has been revised. The revision limits the 

disclosure of records from a system of 

records to those disclosures made in 

response to a court order. 

The systems notices are reprinted in 

their entirety following the Table of 

Contents. Systems covered by this 

notice: 

This notice covers all systems of 

records adopted up to November 2, 

2009. 

Dated: August 30, 2010. 

Melissa Hartman, 

Acting Deputy Assistant Secretary for Privacy, 

Transparency, and Records. 

Department of the Treasury 

Table of Contents 

Treasury .001—Treasury Payroll and 

Personnel System 

Treasury .002—Grievance Records 

Treasury .003—Treasury Child Care Tuition 

Assistance Records 

Treasury .004—Freedom of Information Act/ 

Privacy Act Request Records 

Treasury .005—Public Transportation 

Incentive Program Records 

Treasury .006—Parking and Carpool Program 

Records 

Treasury .007—Personnel Security System 

Treasury .008—Treasury Emergency 

Management System 

Treasury .009—Treasury Financial 

Management Systems 

Treasury .010—Telephone Call Detail 

Records 

Treasury .011—Treasury Safety Incident 

Management Information System (SIMIS) 

Treasury .012—Fiscal Service Public Key 

Infrastructure 

TREASURY .001 

SYSTEM NAME: 

Treasury Personnel and Payroll 

System—Treasury. 

SYSTEM LOCATION: 

The Shared Development Center of 

the Treasury Personnel/Payroll System 

is located at 1750 Pennsylvania Avenue 

NW., Suite 1300, Washington, DC 

20220. The Treasury Personnel System 

processing site is located at the Internal 

Revenue Service Detroit Computing 

Center, 985 Michigan Avenue, Detroit, 

MI 48226. The Treasury Payroll 

processing site is located at the United 

States Department of Agriculture 

National Finance Center, 13800 Old 

Gentilly Road, New Orleans, LA 70129. 

The locations at which the system is 

maintained by all Treasury components 

and their associated field offices are: 

(1) Departmental Offices (DO): 

a. 1500 Pennsylvania Ave., NW., 

Washington, DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): Avery 

Street Building, 320 Avery Street, 

Parkersburg, WV. 

(8) Bureau of Public Debt (BPD): 999– 

E Street, NW., Washington, DC 20239. 

(9) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22183– 

0039. 

(10) Office of Thrift Supervision 

(OTS): 1700 G St., NW., Washington, DC 

20552. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Employees, former employees, and 

applicants for employment, in all 

Treasury Department bureaus and 

offices. (2) Employees, former 

employees, and applicants for 

employment of Federal agencies for 

which the Treasury Department is a 

cross-services provider. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Information contained in this system 

includes such data as: 

(1) Employee identification and status 

data such as name, records that 

establish an individual’s identity, social 

security number, date of birth, sex, race 

and national origin designator, awards 

received, suggestions, work schedule, 

type of appointment, education, training 

courses attended, veterans preference, 

and military service; (2) employment 

data such as service computation for 

leave, date probationary period began, 

date of performance rating, performance 

contract, and date of within-grade 

increases; (3) position and pay data such 

as position identification number, pay 

plan, step, salary and pay basis, 

occupational series, organization 

location, and accounting classification 

codes; (4) payroll data such as earnings 

(overtime and night differential), 

deductions (Federal, state and local 

taxes, bonds and allotments), and time 

and attendance data; (5) employee 

retirement and Thrift Savings Plan data; 

(6) employment history, and (7) tables of 

data for editing, reporting and 

processing personnel and pay actions. 

These include nature of action codes, 

civil service authority codes, standard 

remarks, signature block table, position 

title table, financial organization table, 

and salary tables. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 321; 

Homeland Security Presidential 

Directive 12 (HSPD–12), and Treasury 

Directive 80–05, Records and 

Information Management Program. 

PURPOSE(S): 

The purposes of the system include, 

but are not limited to: (1) Maintaining 

current and historical payroll records 

that are used to compute and audit pay 

entitlement; to record history of pay 

transactions; to record deductions, leave 

accrued and taken, bonds due and 

issued, taxes paid; maintaining and 

distributing Leave and Earnings 

statements; commence and terminate 

allotments; answer inquiries and 

process claims; and (2) maintaining 

current and historical personnel records 

and preparing individual administrative 

transactions relating to education and 

training; classification; assignment; 

career development; evaluation; 

promotion, compensation, separation 

and retirement; making decisions on the 

rights, benefits, entitlements and the 

utilization of individuals; providing a 

data source for the production of 

reports, statistical surveys, rosters, 

documentation, and studies required for 

the orderly personnel administration 

within Treasury; (3) maintaining 

employment history; and (4) perform 

personnel and payroll functions for 

Federal agencies for which Treasury is 

a cross-services provider and to conduct 

activities necessary to carry-out the 

official HR line of business for all 

Federal departments and agencies that 

are serviced by the a National Finance 

Center (NFC). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Furnish data to the Department of 

Agriculture, National Finance Center 

(which provides payroll and personnel 

processing services for Treasury under a 

cross-servicing agreement) affecting the 

conversion of Treasury employee 

payroll and personnel processing 


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Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices 54425 

services; the issuance of paychecks to 

employees and distribution of wages; 

and the distribution of allotments and 

deductions to financial and other 

institutions, some through electronic 

funds transfer; 

(2) Furnish the Internal Revenue 

Service and other jurisdictions which 

are authorized to tax employees’ 

compensation with wage and tax 

information in accordance with a 

withholding agreement with the 

Department of the Treasury pursuant to 

5 U.S.C. 5516, 5517, and 5520, for the 

purpose of furnishing employees with 

IRS Forms W–2 that report such tax 

distributions; 

(3) Provide records to the Office of 

Personnel Management, Merit Systems 

Protection Board, Equal Employment 

Opportunity Commission, and General 

Accounting Office for the purpose of 

properly administering Federal 

personnel systems or other agencies’ 

systems in accordance with applicable 

laws, Executive Orders, and regulations; 

(4) Furnish another Federal agency 

with information necessary or relevant 

to effect interagency salary or 

administrative offset, except that 

addresses obtained from the Internal 

Revenue Service shall not be disclosed 

to other agencies; to furnish a consumer 

reporting agency information to obtain 

commercial credit reports; and to 

furnish a debt collection agency 

information for debt collection services. 

Current mailing addresses acquired 

from the Internal Revenue Service are 

routinely released to consumer 

reporting agencies to obtain credit 

reports and are arguably relevant to debt 

collection agencies for collection 

services; 

(5) Disclose information to a Federal, 

state, local, or foreign agency 

maintaining civil, criminal, or other 

relevant enforcement information or 

other pertinent information, that has 

requested information relevant to or 

necessary to the requesting agency’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(6) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation or settlement 

negotiations in response to a subpoena 

where arguably relevant to a proceeding, 

or in connection with criminal law 

proceedings; 

(7) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(8) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(9) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2, which relates 

to civil and criminal proceedings; 

(10) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(11) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; 

(12) Provide wage and separation 

information to another agency, such as 

the Department of Labor or Social 

Security Administration, as required by 

law for payroll purposes; 

(13) Provide information to a Federal, 

state, or local agency so that the agency 

may adjudicate an individual’s 

eligibility for a benefit, such as a state 

employment compensation board, 

housing administration agency, and 

Social Security Administration; 

(14) Disclose pertinent information to 

appropriate Federal, state, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violation of, or for implementing, a 

statute, regulation, order, or license, 

where the disclosing agency becomes 

aware of a potential violation of civil or 

criminal law or regulation; 

(15) Disclose information about 

particular Treasury employees to 

requesting agencies or non-Federal 

entities under approved computer 

matching efforts, limited only to those 

data elements considered relevant to 

making a determination of eligibility 

under particular benefit programs 

administered by those agencies or 

entities or by the Department of the 

Treasury or any constituent unit of the 

Department, to improve program 

integrity, and to collect debts and other 

money owed under those programs (e.g., 

matching for delinquent loans or other 

indebtedness to the government); 

(16) Disclose to the Office of Child 

Support Enforcement, Administration 

for Children and Families, Department 

of Health and Human Services, the 

names, social security numbers, home 

addresses, dates of birth, dates of hire, 

quarterly earnings, employer identifying 

information, and State of hire of 

employees, for the purposes of locating 

individuals to establish paternity, 

establishing and modifying orders of 

child support, identifying sources of 

income, and for other child support 

enforcement activities as required by the 

Personal Responsibility and Work 

Opportunity Reconciliation Act 

(Welfare Reform Law, Pub. L. 104–193); 

(17) Disclose information to 

contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the Department of 

the Treasury, when necessary to 

accomplish an agency Function; 

(18) Disclose information to other 

Federal agencies with whom the 

Department has entered into a cross 

servicing agreement that provides for 

the delivery of automated human 

resources operations. These operations 

may include maintaining current and 

historical payroll and personnel records, 

and providing reports, statistical 

surveys, rosters, documentation, and 

studies as required by the other federal 

agency to support its personnel 

administration activities; and 

(19) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosures may be made pursuant to 

5 U.S.C. 552a(b)(12) and section 3 of the 

Debt Collection Act of 1982, Public Law 

97–365; debt information concerning a 

government claim against an individual 

is also furnished, in accordance with 5 

U.S.C. 552a(b)(12) and section 3 of the 

Debt Collection Act of 1982, to 

consumer reporting agencies to 

encourage repayment of an overdue 

debt. Disclosures may be made to a 

consumer reporting agency as defined in 

the Fair Credit Reporting Act, 15 U.S.C. 

1681a(f), or the Federal Claims 

Collection Act of 1966, 31 U.S.C. 

701(a)(3). 


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POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic records, microfiche, and 

hard copy. Disbursement records are 

stored at the Federal Records Center. 

RETRIEVABILITY: 

Records are retrieved generally by 

social security number, position 

identification number within a bureau/ 

agency and sub-organizational element, 

employee identification or employee 

name. Secondary identifiers are used to 

assure accuracy of data accessed, such 

as master record number or date of 

birth. 

SAFEGUARDS: 

Entrances to data centers and support 

organization offices are restricted to 

those employees whose work requires 

them to be there for the system to 

operate. Identification (ID) cards are 

verified to ensure that only authorized 

personnel are present. Disclosure of 

information through remote terminals is 

restricted through the use of passwords 

and sign-on protocols, which are 

periodically changed. Reports produced 

from the remote printers are in the 

custody of personnel and financial 

management officers and are subject to 

the same privacy controls as other 

documents of similar sensitivity. 

RETENTION AND DISPOSAL: 

The current payroll and personnel 

system and the personnel and payroll 

system’s master files are kept as 

electronic media. Information rendered 

to hard copy in the form of reports and 

payroll information documentation is 

also retained in an electronic media 

format. Employee records are retained 

in automated form for as long as the 

employee is active on the system 

(separated employee records are 

maintained in an ‘‘inactive’’ status). Files 

are purged in accordance with Treasury 

Directive 80–05, ‘‘Records and 

Information Management Program.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of the Treasury: Official 

prescribing policies and practices: Chief 

Human Capitol Officer/Deputy Assistant 

Secretary for Human Resources, 1750 

Pennsylvania Avenue, NW., 

Washington, DC 20220. 

The systems managers for the 

Treasury components are: 

(1) a. DO: Deputy Assistant Secretary 

for Human Resources/Chief Human 

Capital Officer, 1500 Pennsylvania 

Avenue, NW., Washington, DC 20220. 

b. OIG: Personnel Officer, 740 15th 

Street NW., Suite 500, Washington, DC 

20220. 

c. TIGTA: Director, Human Resources, 

1125 15th Street, NW., Suite 700A, 

Washington, DC 20005. 

(2) TTB: Chief, Personnel Division, 

1310 G St., NW., Washington, DC 20220. 

(3) OCC: Director, Human Resources, 

250 E Street, SW., Washington, DC 

20219. 

(4) BEP: Chief, Office of Human 

Resources, 14th & C Streets, SW., Room 

202–13A, E&P Annex, Washington, DC 

20228. 

(5) FMS: Director, Personnel 

Management Division, 3700 East West 

Hwy, Room 115–F, Hyattsville, MD 

20782. 

(6) IRS: Associate Director, 

Transactional Processing Operations, 

1111 Constitution Avenue, NW., CP6, 

A:PS:TP, 2nd Floor, Washington, DC 

20224. 

(7) MINT: Assistant Director for 

Human Resources, 801 9th Street, NW., 

7th Floor, Washington, DC 20220. 

(8) BPD: Director, Human Resources 

Operations Division, Avery Street 

Building, 320 Avery Street, Parkersburg, 

WV. 

(9) FinCEN: Chief of Personnel and 

Training, Vienna, VA 22183–0039. 

(10) OTS: 1700 G St, NW., 

Washington, DC 20552. 

A list of the Federal agencies for 

which Treasury is a cross-services 

provider and their respective system 

managers may be obtained by contacting 

the Chief Human Capitol Officer/Deputy 

Assistant Secretary for Human 

Resources, at the address shown above. 

NOTIFICATION PROCEDURE: 

(1) Employees, former employees or 

applicants of the Department of the 

Treasury seeking notification and access 

to any record contained in the system of 

records, or seeking to contest its 

content, may inquire in accordance with 

instructions pertaining to individual 

Treasury components appearing at 31 

CFR part 1, subpart C, appendices A–L. 

(2) Employees of other Federal 

agencies for which Treasury is a crossservices provider may request 

notification, access and amendment of 

their records through the personnel 

office at their home agency. (See 

‘‘System manager’’ above.) 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The information contained in these 

records is provided by or verified by the 

subject of the record, supervisors, and 

non-Federal sources such as private 

employers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .002 

SYSTEM NAME: 

Grievance Records—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. These records are located in 

personnel or designated offices in the 

bureaus in which the grievances were 

filed. 

The locations at which the system is 

maintained are: 

(1) a. Departmental Offices (DO): 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L. Street, NW., 

Washington, DC 20036. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G. St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, NW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW. 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(8) Bureau of the Public Debt (BPD): 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(9) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

(10) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22183– 

0039. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current or former Federal employees 

who have submitted grievances with 

their bureaus in accordance with part 

771 of the Office of Personnel 

Management’s (OPM) regulations (5 CFR 

part 771), the Treasury Employee 

Grievance System (TPM Chapter 771), 

or a negotiated procedure. 


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CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains records relating 

to grievances filed by Treasury 

employees under part 771 of the OPM’s 

regulations. These case files contain all 

documents related to the grievance 

including statements of witnesses, 

reports of interviews and hearings, 

examiner’s findings and 

recommendations, a copy of the original 

and final decision, and related 

correspondence and exhibits. This 

system includes files and records of 

internal grievance and arbitration 

systems that bureaus and/or the 

Department may establish through 

negotiations with recognized labor 

organizations. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 1302, 3301, 3302; E.O. 10577; 

3 CFR 1954–1958 Comp., p. 218; E.O. 

10987; 3 CFR 1959–1963 Comp., p. 519; 

agency employees, for personal relief in 

a matter of concern or dissatisfaction 

which is subject to the control of agency 

management. 

PURPOSE(S): 

To adjudicate employee 

administrative grievances filed under 

the authority of 5 CFR part 771 and the 

Department’s Administrative Grievance 

Procedure. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used: 

(1) To disclose pertinent information 

to the appropriate Federal, state, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

where the disclosing agency becomes 

aware of an indication of a violation or 

potential violation of civil or criminal 

law or regulation; 

(2) To disclose information to any 

source from which additional 

information is requested in the course of 

processing in a grievance, to the extent 

necessary to identify the individual, 

inform the source of the purpose(s) of 

the request, and identify the type of 

information requested; 

(3) To disclose information to a 

Federal agency, in response to its 

request, in connection with the hiring or 

retention of an individual, the issuance 

of a security clearance, the conducting 

of a security or suitability investigation 

of an individual, the classifying of jobs, 

the letting of a contract, or the issuance 

of a license, grant, or other benefit by 

the requesting agency, to the extent that 

the information is relevant and 

necessary to requesting the agency’s 

decision on the matter; 

(4) To provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(5) To disclose information to another 

Federal agency or to a court when the 

Government is party to a judicial 

proceeding before the court; 

(6) By the National Archives and 

Records Administration in records 

management inspections conducted 

under authority of 44 U.S.C. 2904 and 

2908; 

(7) By the bureau maintaining the 

records of the Department in the 

production of summary descriptive 

statistics and analytical studies in 

support of the function for which the 

records are collected and maintained, or 

for related work force studies. While 

published statistics and studies do not 

contain individual identifiers, in some 

instances the selection of elements of 

data included in the study may be 

structured in such a way as to make the 

data individually identifiable by 

inference; 

(8) To disclose information to officials 

of the Merit Systems Protection Board, 

the Office of the Special Counsel, the 

Federal Labor Relations Authority and 

its General Counsel, the Equal 

Employment Opportunity Commission, 

or the Office of Personnel Management 

when requested in performance of their 

authorized duties; 

(9) To disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

Counsel or witnesses in the course of 

civil discovery, litigation or settlement 

negotiations in response to a court 

order, or in connection with criminal 

law proceedings; 

(10) To provide information to 

officials of labor organizations 

reorganized under the Civil Service 

Reform Act when relevant and 

necessary to their duties of exclusive 

representation concerning personnel 

policies, practices, and matters affecting 

work conditions. 

(11) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folders. 

RETRIEVABILITY: 

By the names of the individuals on 

whom they are maintained. 

SAFEGUARDS: 

Lockable metal filing cabinets to 

which only authorized personnel have 

access. 

RETENTION AND DISPOSAL: 

Disposed of 3 years after closing of the 

case. Grievances filed against 

disciplinary adverse actions are retained 

by the United States Secret Service for 

4 years. Disposal is by shredding or 

burning. 

SYSTEM MANAGER(S) AND ADDRESS: 

Records pertaining to administrative 

grievances filed at the Departmental 

level: Director, Office of Human 

Resources Strategy and Solutions, 1750 

Pennsylvania Ave., NW., Suite 1200, 

Washington, DC 20220. Records 

pertaining to administrative grievances 

filed at the bureau level: 

(1) a. DO: Director, Office of Human 

Resources for Departmental Offices, 

1500 Pennsylvania Ave., NW., Room 

5202–Main Treasury, Washington, DC 

20220. 

b. OIG: Personnel Officer, 740 15th 

St., NW., Rm. 510, Washington, DC 

20220. 

c. TIGTA: Director, Human Capital 

and Support Services, 1125 15th Street, 

NW., Suite 700A, Washington, DC 

20005. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) OCC: Director, Human Resources, 

250 E Street, SW., Washington, DC 

20219. 

(4) BEP: Chief, Office of Human 

Resources, 14th & C Streets, SW., Room 

202–13A, E&P Annex, Washington, DC 

20228. 

(5) FMS: Director, Personnel 

Management Division, 3700 East West 

Hwy, Room 115–F, Hyattsville, MD 

20782. 

(6) IRS: Director, Office of Workforce 

Relations (M:S:L), 1111 Constitution 

Ave., NW., Room 1515IR, Washington, 

DC 20224. 


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(7) Mint: Assistant Director for 

Human Resources, 801 9th Street, NW., 

3rd Floor, Washington, DC 20220. 

(8) BPD: Director, Human Resources 

Operations Division, Avery Street 

Building, 320 Avery Street, Parkersburg, 

WV 26101. 

(9) OTS: Principal Director, Human 

Resources Programs and Services, 1700 

G Street, NW., Washington, DC 20552. 

(10) FinCEN: Director, P.O. Box 39, 

Vienna, VA 22183–0039. 

NOTIFICATION PROCEDURE: 

It is required that individuals 

submitting grievances be provided a 

copy of the record under the grievance 

process. They may, however, contact the 

agency personnel or designated office 

where the action was processed, 

regarding the existence of such records 

on them. They must furnish the 

following information for their records 

to be located and identified: (1) Name, 

(2) date of birth, (3) approximate date of 

closing of the case and kind of action 

taken, (4) organizational component 

involved. 

RECORD ACCESS PROCEDURES: 

It is required that individuals 

submitting grievances be provided a 

copy of the record under the grievance 

process. However, after the action has 

been closed, an individual may request 

access to the official copy of the 

grievance file by contacting the bureau 

personnel or designated office where the 

action was processed. Individuals must 

provide the following information for 

their records to be located and 

identified: (1) Name, (2) date of birth, (3) 

approximate date of closing of the case 

and kind of action taken, (4) 

organizational component involved. 

CONTESTING RECORD PROCEDURES: 

Review of requests from individuals 

seeking amendment of their records 

which have been the subject of a 

judicial or quasi-judicial action will be 

limited in scope. Review of amendment 

requests of these records will be 

restricted to determining if the record 

accurately documents the action of the 

agency ruling on the case, and will not 

include a review of the merits of the 

action, determination, or finding. 

Individuals wishing to request 

amendment to their records to correct 

factual errors should contact the bureau 

personnel or designated office where the 

grievance was processed. Individuals 

must furnish the following information 

for their records to be located and 

identified: (1) Name, (2) date of birth, (3) 

approximate date of closing of the case 

and kind of action taken, (4) 

organizational component involved. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided: (1) By the individual on 

whom the record is maintained, (2) by 

testimony of witnesses, (3) by agency 

officials, (4) from related 

correspondence from organizations or 

persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .003 

SYSTEM NAME: 

Treasury Child Care Tuition 

Assistance Records—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. The locations at which the 

system is maintained by Treasury 

components are: 

(1) a. Departmental Offices (DO): 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L. Street, NW., 

Washington, DC 20036. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G. St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, NW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(8) Bureau of the Public Debt (BPD): 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV. 

(9) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the Department of the 

Treasury who voluntarily apply for 

child care tuition assistance, the 

employee’s spouse, their children and 

their child care providers. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records may include application 

forms for child care tuition assistance 

containing personal information, 

including employee (parent) name, 

Social Security Number, pay grade, 

home and work numbers, addresses, 

telephone numbers, total family income, 

names of children on whose behalf the 

parent is applying for tuition assistance, 

each child’s date of birth, information 

on child care providers used (including 

name, address, provider license number 

and State where issued, tuition cost, and 

provider tax identification number), and 

copies of IRS Form 1040 and 1040A for 

verification purposes. Other records 

may include the child’s social security 

number, weekly expense, pay 

statements, records relating to direct 

deposits, verification of qualification 

and administration for the child care 

tuition assistance. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Public Law 106–58, section 643 and 

E.O. 9397. 

PURPOSE(S): 

To establish and verify Department of 

the Treasury employees’ eligibility for 

child care subsidies in order for the 

Department of the Treasury to provide 

monetary assistance to its employees. 

Records are also maintained so the 

Department can make payments to child 

care providers on an employee’s behalf. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

the appropriate Federal, State, or local 

agency responsible for investigating, 

prosecuting, enforcing, or implementing 

a statute, rule, regulation, or order, 

where the Department of the Treasury 

becomes aware of an indication of a 

violation or potential violation of civil 

or criminal law or regulation; 

(2) Provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from that congressional office made at 

the request of that individual; 

(3) Disclose information to another 

Federal agency, to a court, or a party in 

litigation before a court or in an 

administrative proceeding being 

conducted by a Federal agency, when 

the Government is a party to the judicial 

or administrative proceeding. In those 

cases where the Government is not a 

party to the proceeding, records may be 

disclosed If a subpoena has been signed 

by a judge; 

(4) Disclose information to the 

National Archives and Records 


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Administration for use in records 

management inspections; 

(5) Disclose information to the 

Department of Justice, or in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which the Department of the 

Treasury is authorized to appear, when: 

(a) The Department of the Treasury, or 

any component thereof; or (b) any 

employee of the Department of the 

Treasury in his or her official capacity; 

or (c) any employee of the Department 

of the Treasury in his or her individual 

capacity where the Department of 

Justice or the Department of the 

Treasury has agreed to represent the 

employee; or (d) the United States, 

when the Department of the Treasury 

determines that litigation is likely to 

affect the Department of the Treasury or 

any of its components; is a party to 

litigation or has an interest in such 

litigation, and the use of such records by 

the Department of Justice or the 

Department of the Treasury is deemed 

by the Department of the Treasury to be 

relevant and necessary to the litigation; 

provided, however, that the disclosure 

is compatible with the purpose for 

which records were collected; 

(6) Provide records to the Office of 

Personnel Management, Merit Systems 

Protection Board, Equal Employment 

Opportunity Commission, Federal Labor 

Relations Authority, the Office of 

Special Counsel, and General 

Accountability Office for the purpose of 

properly administering Federal 

personnel systems or other agencies’ 

systems in accordance with applicable 

laws, Executive Orders, and regulations; 

(7) Disclose information to 

contractors, grantees, or volunteers 

performing or working on a contract, 

service, grant, or cooperative agreement, 

or job for the Federal Government; 

(8) Disclose information to a court, 

magistrate, or administrative tribunal 

when necessary and relevant in the 

course of presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a subpoena; 

(9) Disclose information to unions 

recognized as exclusive bargaining 

representatives under 5 U.S.C. chapter 

71, and other parties responsible for the 

administration of the Federal labormanagement program if needed in the 

performance of their authorized duties. 

(10) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information may be collected on 

paper or electronically and may be 

stored as paper forms or on computers. 

RETRIEVABILITY: 

By name; may also be crossreferenced to Social Security Number. 

SAFEGUARDS: 

When not in use by an authorized 

person, paper records are stored in 

lockable file cabinets or secured rooms. 

Electronic records are protected by the 

use of passwords. 

RETENTION AND DISPOSAL: 

Disposition of records is according to 

the National Archives and Records 

Administration (NARA) guidelines. 

SYSTEM MANAGER(S) AND ADDRESS: 

Treasury official prescribing policies 

and practices: Director, Office of Human 

Resources Strategy and Solutions, 1750 

Pennsylvania Ave., NW., Suite 1200, 

Department of the Treasury, 

Washington, DC 20220. Officials 

maintaining the system and records for 

the Treasury components are: 

(1) DO: 

a. Director, Office of Human 

Resources for Departmental Offices, 

1500 Pennsylvania Ave. NW., Room 

5202–MT, Washington, DC 20220. 

b. Office of General Counsel: 

Administrative Officer, Department of 

the Treasury, Room 3000–MT, 

Washington, DC 20220. 

c. OIG: Personnel Officer, 740 15th 

St., NW., Suite 510, Washington, DC 

20220. 

d. TIGTA: Director, Human Capital 

and Support Services, 1125 15th Street, 

NW., Suite 700A, Washington, DC 

20005. 

(2) TTB: Assistant Administrator, 

Office of Management, 1310 G St., NW., 

Washington, DC 20220. 

(3) OCC: Director, Human Resources 

Division, Independence Square, 250 E 

St., SW, 4th Floor, Washington, DC 

20219. 

(4) BEP: Chief, Office of Human 

Resources. 14th & C St., SW., Room 

202–13a, Washington, DC 20228. 

(5) FMS: Director, Human Resources 

Division, PG Center II Bldg, Rm. 114f, 

3700 East West Highway, Hyattsville, 

MD 20782. 

(6) IRS: Director Personnel Policy 

Division, 1111 Constitution Ave., 

Building CP6–M:S:P, Washington, DC 

20224. 

(7) MINT: Assistant Director for 

Human Resources, 801 9th Street, NW., 

3rd Floor, Washington, DC 20220. 

(8) BPD: Child Care Assistance 

Program (CCAP) Coordinator, Avery 

Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(9) OTS: Principal Director, Human 

Resources Programs and Services, 1700 

G Street, NW., Washington, DC 20552. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Information is provided by 

Department of the Treasury employees 

who apply for child care tuition 

assistance. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .004 

SYSTEM NAME: 

Freedom of Information Act/Privacy 

Act Request Records—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. The locations at 

which the system is maintained by 

Treasury components and their 

associated field offices are: 

(1) Departmental Offices (DO), which 

includes the Office of Inspector General 

(OIG), the Treasury Inspector General 

for Tax Administration (TIGTA), and 

Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP); 


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(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB); 

(3) Office of the Comptroller of the 

Currency (OCC); 

(4) Bureau of Engraving and Printing 

(BEP); 

(5) Financial Management Service 

(FMS); 

(6) United States Mint (MINT); 

(7) Bureau of the Public Debt (BPD); 

(8) Office of Thrift Supervision (OTS); 

(9) Financial Crimes Enforcement 

Network (FinCEN). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have: (1) Requested 

access to records pursuant to the 

Freedom of Information Act, 5 U.S.C. 

552, (FOIA) or who have appealed 

initial denials of their requests; and/or 

(2) made a request for access, 

amendment or other action pursuant to 

the Privacy Act of 1974, 5 U.S.C. 552a 

(PA). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Requests for records or information 

pursuant to the FOIA and/or PA which 

includes the names of individuals 

making written requests for records 

under the FOIA or the PA, the mailing 

addresses of such individuals, and the 

dates of such requests and their receipt. 

Supporting records include the written 

correspondence received from 

requesters and responses made to such 

requests; internal processing documents 

and memoranda, referrals and copies of 

records provided or withheld, and may 

include legal memoranda and opinions. 

Comparable records are maintained in 

this system with respect to any appeals 

made from initial denials of access, 

refusal to amend records and lawsuits 

under the FOIA/PA. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Freedom of Information Act, 5 U.S.C. 

552; Privacy Act of 1974, 5 U.S.C. 552a; 

and 5 U.S.C. 301. 

PURPOSE(S): 

The system is used by officials to 

administratively control and/or process 

requests for records to ensure 

compliance with the FOIA/PA and to 

collect data for the annual and biennial 

reporting requirements of the FOIA/PA 

and other Department management 

report requirements. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, foreign, State, 

local, tribal or other public authorities 

or self-regulatory organizations 

responsible for investigating or 

prosecuting the violations of, or for 

enforcing or implementing, a statute, 

rule, regulation, order, or license, where 

the disclosing agency becomes aware of 

an indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations, in response to a court 

order, or in connection with criminal 

law proceedings; 

(3) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(4) Disclose information to another 

Federal agency to (a) permit a decision 

as to access, amendment or correction of 

records to be made in consultation with 

or by that agency, or (b) verify the 

identity of an individual or the accuracy 

of information submitted by an 

individual who has requested access to 

or amendment or correction of records; 

(5) The Department of Justice when 

seeking legal advice, or when (a) the 

agency or (b) any component thereof, or 

(c) any employee of the agency in his or 

her official capacity, or (d) any 

employee of the agency in his or her 

individual capacity where the 

Department of Justice has agreed to 

represent the employee, or (e) the 

United States, where the agency 

determines that litigation is likely to 

affect the agency or any of its 

components, is a party to litigation or 

has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; 

(6) Disclose information to the 

appropriate foreign, State, local, tribal, 

or other public authority or selfregulatory organization for the purpose 

of (a) consulting as to the propriety of 

access to or amendment or correction of 

information obtained from that 

authority or organization, or (b) 

verifying the identity of an individual 

who has requested access to or 

amendment or correction of records; 

(7) Disclose information to contractors 

and other agents who have been 

engaged by the Department or one of its 

bureaus to provide products or services 

associated with the Department’s or 

bureau’s responsibility arising under the 

FOIA/PA; 

(8) Disclose information to the 

National Archives and Records 

Administration for use in records 

management inspections. 

(9) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic media, computer paper 

printout, index file cards, and paper 

records in file folders. 

RETRIEVABILITY: 

Retrieved by name, subject, request 

file number or other data element as 

may be permitted by an automated 

system. 

SAFEGUARDS: 

Protection and control of any 

sensitive but unclassified (SBU) records 

are in accordance with TD P 71–10, 

Department of the Treasury Security 

Manual, and any supplemental 

guidance issued by individual bureaus. 

Access to the records is available only 

to employees responsible for the 

management of the system and/or 

employees of program offices who have 

a need for such information. 

RETENTION AND DISPOSAL: 

The records pertaining to Freedom of 

Information Act and Privacy Act 

requests are retained and disposed of in 

accordance with the National Archives 

and Records Administration’s General 

Record Schedule 14—Information 

Services Records. 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of the Treasury: Official 

prescribing policies and practices— 

Departmental Disclosure Officer, 

Department of the Treasury, 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. 

The system managers for the Treasury 

components are: 


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1. (a) DO: Director, Disclosure 

Services, Department of the Treasury, 

Washington, DC 20220. 

(b) TIGTA: Director, Human Capital 

and Support Services, 1125 15th Street, 

NW., Suite 700A, Washington, DC 

20005. 

(c) SIGTARP: Chief Counsel, Office of 

the Special Inspector General for the 

Troubled Asset Relief Program, 1801 L. 

Street, NW., Washington, DC 20036. 

2. Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

3. BEP: Disclosure Officer, FOIA 

Office, 14th & C Streets, SW., 

Washington, DC 20228. 

5. FMS: Disclosure Officer, 401 14th 

Street, SW., Washington, DC 20227. 

6. Mint: Disclosure Officer, 801 9th 

Street, NW., 8th Floor, Washington, DC 

20220. 

7. OCC: Disclosure Officer, 

Communications Division, Washington, 

DC 20219. 

9. BPD: Information Disclosure 

Officer, Avery Street Building, 320 

Avery Street, Parkersburg, WV. 

11. OTS: Manager, Freedom of 

Information Act (FOIA) Office, 1700 G 

Street, NW., Washington, DC 20552. 

12. Financial Crimes Enforcement 

Network (FinCEN), P.O. Box 39, Vienna, 

VA 22182. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The information contained in these 

files originates from individuals who 

make FOIA/PA requests and agency 

officials responding to those requests. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. Please note that the Department 

has claimed one or more exemptions 

(see 31 CFR .36) for a number of its 

other systems of records under 5 U.S.C. 

552a(j)(2) and (k)(1), (2), (3), (4), (5), and 

(6). During the course of a FOIA/PA 

action, exempt materials from those 

other systems may become a part of the 

case records in this system. To the 

extent that copies of exempt records 

from those other systems have been 

recompiled and/or entered into these 

FOIA/PA case records, the Department 

claims the same exemptions for the 

records as they have in the original 

primary systems of records of which 

they are a part. 

TREASURY .005 

SYSTEM NAME: 

Public Transportation Incentive 

Program Records—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. The locations at 

which the system is maintained by 

Treasury bureaus and their associated 

field offices are: 

(1) a. Departmental Offices (DO): 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L Street, NW., 

Washington, DC 20036. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th St. NW., Washington, DC 20220. 

(8) Bureau of the Public Debt (BPD): 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(9) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

(10) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22182. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees who have applied for or 

who participate in the Public 

Transportation Incentive Program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Public Transportation Incentive 

Program application form containing the 

participant’s name, last four digits of the 

social security number, or for IRS 

employees the Standard Employee 

Identifier (SEID) issued by the IRS, 

place of residence, office address, office 

telephone, grade level, duty hours, 

previous method of transportation, costs 

of transportation, and the type of fare 

incentive requested. Incentives 

authorized under the Federal Workforce 

Transportation Program may be 

included in this program. 

(2) Reports submitted to the 

Department of the Treasury in 

accordance with Treasury Directive 74– 

10. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 26 U.S.C. 132(f), and 

Public Law 101–509. 

PURPOSE(S): 

The records are used to administer the 

public transportation incentive or 

subsidy programs provided by Treasury 

bureaus for eligible employees. The 

system also enables the Department to 

compare these records with other 

Federal agencies to ensure that 

employee transportation programs 

benefits are not abused. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, state, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order or license; 

(2) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena where relevant or 

potentially relevant to a proceeding, or 

in connection with criminal law 

proceedings; 

(3) A congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(4) Unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and/or 7114; 

(5) Agencies, contractors, and others 

to administer Federal personnel or 

payroll systems, and for debt collection 

and employment or security 

investigations; 

(6) Other Federal agencies for 

matching to ensure that employees 

receiving PTI Program benefits are not 

listed as a carpool or vanpool 

participant, the holder of a parking 


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permit; and to prevent the program from 

being abused; 

(7) The Department of Justice when 

seeking legal advice, or when (a) the 

Department of the Treasury (agency) or 

(b) any component thereof, or (c) any 

employee of the agency in his or her 

official capacity, or (d) any employee of 

the agency in his or her individual 

capacity where the Department of 

Justice has agreed to represent the 

employee, or (e) the United States, 

where the agency determines that 

litigation is likely to affect the agency or 

any of its components, is a party to 

litigation or has an interest in such 

litigation, and the use of such records by 

the Department of Justice is deemed by 

the agency to be relevant and necessary 

to the litigation; 

(8) The Office of Personnel 

Management, the Merit Systems 

Protection Board, the Equal 

Employment Opportunity Commission, 

and the Federal Labor Relations 

Authority or other third parties when 

mandated or authorized by statute; and 

(9) A contractor for the purpose of 

compiling, organizing, analyzing, 

programming, or otherwise refining 

records to accomplish an agency 

function subject to the same limitations 

applicable to U.S. Department of 

Treasury officers and employees under 

the Privacy Act; 

(10) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records, file folders and/or 

electronic media. 

RETRIEVABILITY: 

By name of individual, badge number 

or office. 

SAFEGUARDS: 

Access is limited to authorized 

employees. Files are maintained in 

locked safes and/or file cabinets. 

Electronic records are passwordprotected. During non-work hours, 

records are stored in locked safes and/ 

or cabinets in locked room. 

RETENTION AND DISPOSAL: 

Active records are retained 

indefinitely. Inactive records are held 

for three years and then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

The system managers for the Treasury 

bureaus are: 

(1) Departmental Offices: 

a. Director, Occupational Safety and 

Health Office, Room 6204 Annex, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. 

b. Office of Inspector General: Office 

of Assistant Inspector for Management 

Services, Office of Administrative 

Services, Suite 510, 740 15th St., NW., 

Washington, DC 20220. 

c. TIGTA: Director, Human Capital 

and Support Services, 1125 15th Street, 

NW., Suite 700A, Washington, DC 

20005. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: 1310 G St., NW., 

Washington, DC 20220. 

(3) BEP: Chief, Office of Human 

Resources, Bureau of Engraving and 

Printing, 14th and C Streets, SW., 

Washington, DC 20228. 

(4) OCC: Building Manager, Building 

Services, Office of the Comptroller of 

the Currency, 250 E Street, SW., 

Washington, DC 20219–0001. 

(5) FMS: Director, Administrative 

Programs Division, Financial 

Management Service, 3700 East West 

Hwy., Room 144, Hyattsville, MD 

20782. 

(6) IRS: Official prescribing policies 

and practices—Chief, National Office, 

Protective Program Staff, Director, 

Personnel Policy Division, 2221 S. Clark 

Street-CP6, Arlington, VA 20224. 

Officials maintaining the system— 

Supervisor of local offices where the 

records reside. (See IRS Appendix A for 

addresses.) 

(7) Mint: Office of Management 

Services (OMS), 801 9th St., NW., 2nd 

Floor, Washington, DC 20220. 

(8) BPD: Director, Division of 

Administrative Services, Avery Street 

Building, 320 Avery Street, Parkersburg, 

WV 26101. 

(9) OTS: Deputy Chief Financial 

Officer, Department of the Treasury, 

1700 G Street, NW., Washington, DC 

20552. 

(10) FinCEN: Director, P.O. Box 39, 

Vienna, VA 22183–0039. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The source of the data are employees 

who have applied for the transportation 

incentive, the incentive program 

managers and other appropriate agency 

officials, or other Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .006 

SYSTEM NAME: 

Parking and Carpool Program 

Records—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. The locations at 

which the system is maintained by 

Treasury bureaus and their associated 

field offices are: 

(1) a. Departmental Offices (DO): 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L Street, NW., 

Washington, DC 20036. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 


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(8) Bureau of the Public Debt (BPD): 

799 E Street, NW., Washington, DC 

20239. 

(9) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current employees of the Department 

and individuals from other Government 

agencies or private sector organizations 

who may use, or apply to use, parking 

facilities or spaces controlled by the 

Department. Individuals utilizing 

handicapped or temporary guest parking 

controlled by the Department. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records may include the name, 

position title, manager’s name, 

organization, vehicle identification, 

arrival and departure time, home 

addresses, office telephone numbers, 

social security numbers, badge number, 

and service computation date or length 

of service with a component of an 

individual or principal carpool 

applicant. Contains name, place of 

employment, duty telephone, vehicle 

license number and service computation 

date of applicants, individuals or 

carpool members. For parking spaces, 

permit number, priority group 

(handicapped, job requirements/ 

executive officials (SES) or carpool/ 

vanpool). Medical information may also 

be included when necessary to 

determine disability of applicant when 

applying for handicapped parking 

spaces. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 44 U.S.C. 3101; Treasury 

Department Order No. 165, revised as 

amended. Federal Property and 

Administrative Services Act of 1949, as 

amended. 

PURPOSE(S): 

The records are used to administer 

parking, carpool and vanpool programs 

within the Department. The system 

enables the Department to allocate and 

check parking spaces assigned to 

government or privately-owned vehicles 

operated by visitors, handicapped 

personnel, key personnel, employees 

eligible to participate in a parking 

program and carpools or vanpools. The 

Department is also able to compare 

these records with other Federal 

agencies to ensure parking privileges or 

other employee transportation benefits 

are not abused. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, State, local, 

or foreign agencies, or other public 

authority responsible for investigating 

or prosecuting the violations of or for 

enforcing or implementing a statute, 

rule, regulation, order, or license, where 

the disclosing agency becomes aware of 

an indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(3) A physician for making a 

determination on a person’s eligibility 

for handicapped parking; 

(4) A contractor who needs to have 

access to this system of records to 

perform an assigned activity; 

(5) Parking coordinators of 

Government agencies and private sector 

organizations for verification of 

employment and participation of pool 

members; 

(6) Unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and 7114; 

(7) Department of Justice when 

seeking legal advice, or when (a) the 

Department of the Treasury (agency) or 

(b) any component thereof, or (c) any 

employee of the agency in his or her 

official capacity, or (d) any employee of 

the agency in his or her individual 

capacity where the Department of 

Justice has agreed to represent the 

employee, or (e) the United States, 

where the agency determines that 

litigation is likely to affect the agency or 

any of its components, is a party to 

litigation or has an interest in such 

litigation, and the use of such records by 

the Department of Justice is deemed by 

the agency to be relevant and necessary 

to the litigation; 

(8) Third parties when mandated or 

authorized by statute or when necessary 

to obtain information that is relevant to 

an inquiry concerned with the possible 

abuse of parking privileges or other 

employee transportation benefits; 

(9) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a court order where relevant or 

potentially relevant to a proceeding, and 

(10) Officials of the Merit Systems 

Protection Board, the Federal Labor 

Relations Authority, the Equal 

Employment Opportunity Commission 

or the Office of Personnel Management 

when requested in the performance of 

their authorized duties. 

(11) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hard copy and/or electronic media. 

RETRIEVABILITY: 

Name, address, social security 

number, badge number, permit number, 

vehicle tag number, and agency name or 

organization code on either the 

applicant or pool members as needed by 

a bureau. Records are filed 

alphabetically by location. 

SAFEGUARDS: 

Paper records are maintained in 

locked file cabinets. Access is limited to 

personnel whose official duties require 

such access and who have a need to 

know the information in a record for a 

job-related purpose. Access to 

computerized records is limited, 

through use of a password, to those 

whose official duties require access. 

Protection and control of sensitive but 

unclassified (SBU) records are in 

accordance with TD P 71–10, 

Department of the Treasury Security 

Manual, and any supplemental 

guidance issued by individual bureaus. 

The IRS access controls will not be less 

than those provided by the Automated 

Information System Security Handbook, 

IRM 2(10)00, and the Manager’s 

Security Handbook, IRM 1(16)12. 

RETENTION AND DISPOSAL: 

Generally, record maintenance and 

disposal is in accordance with NARA 

General Retention Schedule 11, and any 


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supplemental guidance issued by 

individual components. Disposal of 

manual records is by shredding or 

burning; electronic data is erased. 

Destroyed upon change in, or revocation 

of, parking assignment. For the IRS, 

records are maintained in accordance 

with Records Control Schedule 301— 

General Records Schedule 11, Space 

and Maintenance Records, Item 4(a), 

IRM 1(15)59.31. 

SYSTEM MANAGER(S) AND ADDRESS: 

The system managers for the Treasury 

components are: 

(1) DO: 

a. Director, Occupational Safety and 

Health Office, Room 6204 Annex, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. 

b. OIG: Director, Administrative 

Services Division, Office of Management 

Services, Room 510, 740 15th Street, 

NW., Washington, DC 20220. 

c. TIGTA: Director, Human Capital 

and Support Services, 1125 15th Street, 

NW., Suite 700A, Washington, DC 

20005. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: 1310 G St., NW., 

Washington, DC 20220. 

(3) OCC: Building Manager, Building 

Services, Office of the Comptroller of 

the Currency, 250 E Street, SW., 

Washington, DC 20219; 

(4) BEP: Chief, Office of Security, 

Bureau of Engraving and Printing, 14th 

and C Streets, SW., Washington, DC 

20228. 

(5) FMS: Director, Administrative 

Programs Division, 3700 East West 

Highway, Hyattsville, MD 20782. 

(6) IRS: Chief, Security and Safety 

Branch; Regional Commissioners, 

District Directors, Internal Revenue 

Service Center Directors, and 

Computing Center Directors. (See IRS 

Appendix A for addresses.) 

(7) MINT: Office of Management 

Services (OMS), 801 9th St., NW., 2nd 

Floor, Washington, DC 20220. 

(8) BPD: Director, Washington 

Support Services, Bureau of the Public 

Debt, 799 E Street, NW., Washington, 

DC 20239. 

(9) OTS: Director, Facilities 

Management, Office of Thrift 

Supervision, 1700 G Street, NW., 

Washington, DC 20552. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Parking permit applicants, members 

of carpools or vanpools, other Federal 

agencies, medical doctor if disability 

determination is requested. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .007 

SYSTEM NAME: 

Personnel Security System—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Avenue, NW., Room 3180 

Annex, Washington, DC 20220. Other 

locations at which the system is 

maintained by Treasury bureaus and 

their associated offices are: 

(1) Departmental Offices (DO): 

a. 1500 Pennsylvania Ave., NW., 

Washington, DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP): 1801 L Street, NW., 

Washington, DC 20036. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(7) Bureau of the Public Debt (BPD): 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(8) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

(9) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22183– 

0039. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Current and former government 

employees, applicants and contractor 

employees occupying or applying for 

sensitive positions in the Department, 

(2) current and former senior officials of 

the Department and Treasury bureaus, 

and those within the Department who 

are involved in personnel security 

matters, (3) current employees, 

applicants and contractor employees 

who are appealing a denial or a 

revocation of a security clearance, and 

(4) applicants, employees and contractor 

employees who have applied for the 

Personal Identity Verification (PIV) 

Card. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Background investigations, (2) FBI 

and other agency name checks, (3) 

investigative information relating to 

personnel investigations conducted by 

the Department of the Treasury and 

other Federal agencies and departments 

on a pre-placement and post-placement 

basis to make suitability and 

employability determinations and for 

granting security clearances, (4) card 

records comprised of Notice of 

Personnel Security Investigation (TD F 

67–32.2) or similar previously used card 

indexes, and (5) an automated data 

system reflecting identification data on 

applicants, incumbents and former 

employees, disclosure and authorization 

forms, and record of investigations, 

level and date of security clearance, if 

any, as well as status of investigations, 

and (6) records pertaining to the appeal 

of a denial or a revocation of a security 

clearance, and (7) records pertaining to 

the personal identification verification 

process mandated by HSPD–12 and the 

issuance, denial or revocation of a PIV 

card. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Executive Order 10450, Sections 2 

and 3, Executive Order 12958, Executive 

Order 12968, and Homeland Security 

Presidential Directive 12. 

PURPOSE(S): 

This system is used to maintain 

records that assure the Department is 

upholding the highest standards of 

integrity, loyalty, conduct, and security 

among its personnel and contract 

employees. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, state, local 

and foreign agencies for the purpose of 

enforcing and investigating 

administrative, civil or criminal law 

relating to the hiring or retention of an 

employee; issuance of a security 

clearance, license, contract, grant or 

other benefit; 


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(2) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of or in 

preparation for civil discovery, 

litigation, or settlement negotiations, in 

response to a court order where relevant 

or potentially relevant to a proceeding, 

or in connection with criminal law 

proceedings; 

(3) The Department of Justice, or in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which the Department of the 

Treasury is authorized to appear, when: 

(a) The Department of the Treasury, or 

any component thereof; or (b) any 

employee of the Department of the 

Treasury in his or her official capacity; 

or (c) any employee of the Department 

of the Treasury in his or her individual 

capacity where the Department of 

Justice or the Department of the 

Treasury has agreed to represent the 

employee; or (d) the United States, 

when the Department of the Treasury 

determines that litigation is likely to 

affect the Department of the Treasury or 

any of its components; is a party to 

litigation or has an interest in such 

litigation, and the use of such records by 

the Department of Justice or the 

Department of the Treasury is deemed 

by the Department of the Treasury to be 

relevant and necessary to the litigation; 

provided, however, that the disclosure 

is compatible with the purpose for 

which records were collected; 

(4) A congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(5) Third parties during the course of 

an investigation to the extent necessary 

to obtain information pertinent to the 

investigation; 

(6) The Office of Personnel 

Management, Merit Systems Protection 

Board, Equal Employment Opportunity 

Commission, Federal Labor Relations 

Authority, and the Office of Special 

Counsel for the purpose of properly 

administering Federal personnel 

systems or other agencies’ systems in 

accordance with applicable laws, 

Executive Orders, and regulations; and 

(7) Unions recognized as exclusive 

bargaining representatives under 5 

U.S.C. chapter 71, and other parties 

responsible for the administration of the 

Federal labor-management program if 

needed in the performance of their 

authorized duties. 

(8) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

File folders, index cards, and 

magnetic media. 

RETRIEVABILITY: 

Records are retrieved by name. 

SAFEGUARDS: 

Paper records are stored in locked 

metal containers and in locked rooms. 

Electronic records are password 

protected. Access is limited to officials 

who have a need to know in the 

performance of their official duties and 

whose background investigations have 

been favorably adjudicated. 

RETENTION AND DISPOSAL: 

The records on government 

employees and contractor employees are 

retained for the duration of their 

employment at the Treasury 

Department. The records on applicants 

not selected and separated employees 

are destroyed or sent to the Federal 

Records Center in accordance with 

General Records Schedule 18. 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of the Treasury: Official 

prescribing policies and practices: 

Director of Security, 1500 Pennsylvania 

Avenue, NW., Room 3180 Annex, 

Washington, DC 20220. 

The system managers for the Treasury 

components are: 

(1) DO: 

a. Director of Security, 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. 

b. OIG: Personnel Officer, 740 15th 

St., NW., Suite 510, Washington, DC 

20220. 

c. TIGTA: Personnel Security Officer, 

1125 15th Street, NW., Suite 700A, 

Washington, DC 20005. 

d. SIGTARP: Director, Human 

Resources, 1801 L Street, NW., 

Washington, DC 20036. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: Director of Security 

and Emergency Preparedness 1310 G 

St., NW., Washington, DC 20220. 

(3) BPD: Director, Division of Security 

and Emergency Preparedness, Director, 

Division of Human Resources 

Operations Division, Avery Street 

Building, 320 Avery Street, Parkersburg, 

WV 26101. 

(4) OCC: Director, Administrative 

Services Division, 250 E Street, SW., 

Washington, DC 20219. 

(5) BEP: Chief, Office of Security, 14th 

& C Streets, NW., Room 113M, 

Washington, DC 20228. 

(6) FMS: Director, Administrative 

Programs Division, 3700 East West 

Highway, Hyattsville, MD 20782. 

(7) Mint: Associate Director for 

Protection, 801 9th Street, NW., 8th 

Floor, Washington, DC 20220. 

(8) OTS: Director of Security, 1700 G 

Street, NW., Washington, DC 20552. 

(9) FinCEN: Director, P.O. Box 39, 

Vienna, VA 22183–0039. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The information provided or verified 

by applicants or employees whose files 

are on record as authorized by those 

concerned, information obtained from 

current and former employers, coworkers, neighbors, acquaintances, 

educational records and instructors, and 

police and credit record checks. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

This system is exempt from 5 U.S.C. 

552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), 

(e)(4)(G), (H), and (I), and (f) of the 

Privacy Act pursuant to 5 U.S.C. 

552a(k)(5). (See 31 CFR 1.36.) 

TREASURY .008 

SYSTEM NAME: 

Treasury Emergency Management 

System. 

SYSTEM LOCATION: 

Department of the Treasury, Annex 

Building, Room 3180, 1500 

Pennsylvania Avenue, NW., 


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Washington, DC 20220. Other locations 

at which the system is maintained by 

Treasury components and their 

associated field offices are: 

(1) Departmental Offices (DO): 

a. 1500 Pennsylvania Ave., NW., 

Washington, DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L Street, NW., 

Washington, DC 20036. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW. 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(8) Bureau of the Public Debt (BPD): 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(9) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

(10) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22183– 

0039. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current Treasury employees, 

contractors, and Treasury Emergency 

Executive Reservists. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Treasury employees, contractors, or 

Treasury Emergency Executive 

Reservists identification number, social 

security number, first name and middle 

initial, last name, job title, government 

and home addresses (city, state, zip 

code, zip code extension), home 

telephone number, work telephone 

number, alternate telephone number 

(e.g., pager, cellular phone), work shift, 

email addresses, office code, office 

name, gender and other employee 

attributes, date of birth, place of birth, 

and related personnel security clearance 

information, emergency team 

assignment and emergency team 

location. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Executive Order 12656, 

section 201 and part 15, Executive 

Order 12472, Presidential Decision 

Directive 67. 

PURPOSES(S): 

The purpose of this system of records 

is to support the development of and 

maintain a continuity of operations 

plans (COOP) for the Department and its 

component bureaus. COOP activities 

involve ensuring the continuity of 

minimum essential Department of the 

Treasury functions through plans and 

procedures governing succession to 

office and the emergency delegation of 

authority (where permissible). Vital 

records and critical information 

pertaining to all current employees, 

contractors, and Treasury Emergency 

Executive Reservists will be gathered 

and stored in an emergency employee 

locator system. This data will be used 

for alert and notification purposes, 

determining team and task assignments, 

developing and maintaining an 

emergency contact system for general 

emergency preparedness programs and 

specific situations. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local, or 

foreign agencies, or other public 

authority responsible for investigating 

or prosecuting the violations of, or for 

enforcing or implementing a statute, 

rule, regulation, order, or license, where 

the disclosing agency becomes aware of 

an indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose pertinent information to 

the Department of Justice for the 

purpose of litigating an action or 

seeking legal advice; 

(3) Disclose information to the Federal 

Emergency Management Agency 

(FEMA) or other agency with national 

security and emergency preparedness 

responsibilities in order to carry out 

continuity of government activities; 

(4) Disclose information to a Federal, 

State, local, or other public authority 

maintaining civil, criminal or other 

relevant enforcement information or 

other pertinent information, which has 

requested information relevant to or 

necessary to the requesting agency’s, 

bureau’s, or authority’s hiring or 

retention of an individual, or issuance 

of a security clearance, license, contract, 

grant, or other benefit; 

(5) Disclose information in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which the Department of the 

Treasury (agency) is authorized to 

appear when: (a) The agency, or (b) any 

employee of the agency in his or her 

official capacity, or (c) any employee of 

the agency in his or her individual 

capacity where the Department of 

Justice or the agency has agreed to 

represent the employee; or (d) the 

United States, when the agency 

determines that litigation is likely to 

affect the agency, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the agency is 

deemed to be relevant and necessary to 

the litigation or administrative 

proceeding and not otherwise 

privileged; 

(6) Disclose information to a 

Congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(7) Disclose information to a 

contractor for the purpose of processing 

administrative records and/or 

compiling, organizing, analyzing, 

programming, or otherwise refining 

records subject to the same limitations 

applicable to U.S. Department of the 

Treasury officers and employees under 

the Privacy Act; 

(8) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a court order where relevant or 

potentially relevant to a proceeding; 

(9) Disclose information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114, the Merit Systems Protection 

Board, arbitrators, the Federal Labor 

Relations Authority, and other parties 

responsible for the administration of the 

Federal labor management program for 

the purpose of processing any corrective 

actions or grievances, or conducting 

administrative hearings or appeals, or if 

needed in the performance of other 

authorized duties; 

(10) Disclose information to a 

telecommunications company providing 

telecommunications support to permit 

servicing the account; 

(11) Disclose information to 

representatives of the General Services 

Administration (GSA) or the National 

Archives and Records Administration 

(NARA) who are conducting records 

management inspections under 

authority of 44 U.S.C. 2904 and 2906; 

and 


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(12) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in hardcopy and 

electronic media. 

RETRIEVABILITY: 

Records can be retrieved by name, or 

by the categories listed above under 

‘‘Categories of records in the system.’’ 

SAFEGUARDS: 

Protection and control of any 

sensitive but unclassified (SBU) records 

are in accordance with TD P 71–10, 

Department of the Treasury Security 

Manual. The files and magnetic media 

are secured in locked rooms. Access to 

the records is available only to 

employees responsible for the 

management of the system and/or 

employees of program offices who have 

a need for such information and have 

been subject to a background check and/ 

or have a security clearance. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the appropriate 

National Archives and Records 

Administration General Records 

Schedules. 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of the Treasury: Official 

prescribing policies and practices: 

Director, Office of Security, Department 

of the Treasury, Washington, DC 20220. 

The system managers for the Treasury 

components are: 

(1) a. DO: Director of Security, 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. 

b. OIG: Personnel Officer, 740 15th 

St., NW., Suite 510, Washington, DC 

20220. 

c. TIGTA: Special Agent in Charge 

(Internal Affairs Division), 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: Director of Security 

and Emergency Preparedness 1310 G 

St., NW., Washington, DC 20220. 

(3) OCC: Director, Administrative 

Services Division, 250 E Street, SW., 

Washington, DC 20219. 

(4) BEP: Director of Security, 14th & 

C Streets, NW., Room 510A, 

Washington, DC 20228. 

(5) FMS: Director, Administrative 

Programs Division, 3700 East West 

Highway, Hyattsville, MD 20782. 

(6) IRS: Director, Security Standards 

and Evaluation, 5000 Ellin Road, 

Lanham, MD 20706. 

(7) BPD: Director, Division of Security 

and Emergency Preparedness, Avery 

Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(8) Mint: Associate Director for 

Protection, 801 9th Street, NW., 8th 

Floor, Washington, DC 20220. 

(9) OTS: Director of Security, 1700 G 

Street, NW., Washington, DC 20552. 

(10) FinCEN: Director, P. O. Box 39, 

Vienna, VA 22183–0039. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedures’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedures’’ above. 

RECORD SOURCE CATEGORIES: 

Information is obtained from current 

Treasury employees, contractors, 

Treasury Emergency Executive 

Reservists, and Management. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .009 

SYSTEM NAME: 

Treasury Financial Management 

Systems—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. The locations at which the 

system is maintained by Treasury 

components and their associated field 

offices are: 

(1) Departmental Offices (DO): 

a. Office of Financial Management, 

Attn: Met Sq. Bldg., 6th Fl., 1500 

Pennsylvania Avenue, NW., 

Washington, DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L. Street, NW., 

Washington, DC 20036. 

e. Community Development Financial 

Institutions Fund (CDFI): 601 13th 

Street, NW., Suite 200 South, 

Washington, DC 20005. 

f. Federal Financing Bank (FFB): 1500 

Pennsylvania Avenue, NW., South 

Court One, Washington, DC 20220. 

g. Office of International Affairs (IA): 

1500 Pennsylvania Avenue, NW., Room 

5441D, Washington, DC 20220. 

h. Treasury Forfeiture Fund: 740 15th 

Street, NW., Suite 700, Washington, DC 

20220. 

i. Treasury Franchise Fund: Avery 

Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, NW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(8) Bureau of the Public Debt (BPD): 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(10) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22183– 

0039. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Current and former Treasury 

employees, non-Treasury personnel on 

detail to the Department, current and 

former vendors, all debtors including 

employees or former employees; (2) 

persons paying for goods or services, 

returning overpayment or otherwise 

delivering cash; (3) individuals, private 

institutions and business entities who 

are currently doing business with, or 

who have previously conducted 


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business with the Department of the 

Treasury to provide various goods and 

services; (4) individuals who are now or 

were previously involved in tort claims 

with Treasury; (5) individuals who are 

now or have previously been involved 

in payments (accounts receivable/ 

revenue) with Treasury; and (6) 

individuals who have been recipients of 

awards. Only records reflecting personal 

information are subject to the Privacy 

Act. The system also contains records 

concerning corporations, other business 

entities, and organizations whose 

records are not subject to the Privacy 

Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The financial systems used by the 

Treasury components to collect, 

maintain and disseminate information 

include the following types of records: 

Routine billing, payment, property 

accountability, and travel information 

used in accounting and financial 

processing; administrative claims by 

employees for lost or damaged property; 

administrative accounting documents, 

such as relocation documents, purchase 

orders, vendor invoices, checks, 

reimbursement documents, transaction 

amounts, goods and services 

descriptions, returned overpayments, or 

otherwise delivering cash, reasons for 

payment and debt, travel-related 

documents, training records, uniform 

allowances, payroll information, etc., 

which reflect amount owed by or to an 

individual for payments to or receipt 

from business firms, private citizens and 

or institutions. Typically, these 

documents include the individual’s 

name, social security number, address, 

and taxpayer identification number. 

Records in the system also include 

employment data, payroll data, position 

and pay data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3512, 31 U.S.C. 3711, 31 

U.S.C. 3721, 5 U.S.C. 5701 et seq., 5 

U.S.C. 4111(b), Pub. L. 97–365, 26 

U.S.C. 6103(m)(2), 5 U.S.C. 5514, 31 

U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 

5 U.S.C. 4101 et seq., 41 CFR parts 301– 

304, EO 11348, and Treasury Order 

140–01. 

PURPOSE(S): 

The Treasury Integrated Financial 

Management and Revenue System is to 

account for and control appropriated 

resources; maintain accounting and 

financial information associated with 

the normal operations of government 

organizations such as billing and followup, for paying creditors, to account for 

goods and services provided and 

received, to account for monies paid 

and received, process travel 

authorizations and claims, process 

training claims, and process employee 

claims for lost or damaged property. The 

records management and statistical 

analysis subsystems provide a data 

source for the production of reports, 

statistical surveys, documentation and 

studies required for integrated internal 

management reporting of costs 

associated with the Department’s 

operation. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information: 

(1) To appropriate Federal, State, 

local, or foreign agencies, or other 

public authority responsible for 

investigating or prosecuting the 

violations of or for enforcing or 

implementing a statute, rule, regulation, 

order, or license, where the disclosing 

agency becomes aware of an indication 

of a violation or potential violation of 

civil or criminal law or regulation; 

(2) To the Department of Justice when 

seeking legal advice, or when (a) the 

agency or (b) any component thereof, or 

(c) any employee of the agency in his or 

her official capacity, or (d) any 

employee of the agency in his or her 

individual capacity where the 

Department of Justice has agreed to 

represent the employee, or (e) the 

United States, where the agency 

determines that litigation is likely to 

affect the agency or any of its 

components, is a party to litigation or 

has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation and the use of such 

records by the Department of Justice is 

therefore deemed by the agency to be for 

a purpose that is compatible with the 

purpose for which the agency collected 

the records; 

(3) To a Federal, State, local, or other 

public authority maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s, bureau’s, or 

authority’s hiring or retention of an 

individual, or issuance of a security 

clearance, license, contract, grant, or 

other benefit; 

(4) In a proceeding before a court, 

adjudicative body, or other 

administrative body before which the 

agency is authorized to appear when: (a) 

The agency, or (b) or any component 

thereof, or (c) any employee of the 

agency in his or her official capacity, or 

(d) any employee of the agency in his 

or her individual capacity where the 

Department of Justice or the agency has 

agreed to represent the employee; or (e) 

the United States, when the agency 

determines that litigation is likely to 

affect the agency, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the agency is 

deemed to be relevant and necessary to 

the litigation or administrative 

proceeding and not otherwise 

privileged; 

(5) To a Congressional office in 

response to an inquiry made at the 

request of the individual to whom the 

record pertains; 

(6) To the news media in accordance 

with guidelines contained in 28 CFR 

50.2 which pertain to an agency’s 

functions relating to civil and criminal 

proceedings; 

(7) To third parties during the course 

of an investigation to the extent 

necessary to obtain information 

pertinent to the investigation; 

(8) To a public or professional 

licensing organization when such 

information indicates, either by itself or 

in combination with other information, 

a violation or potential violation of 

professional standards, or reflects on the 

moral, educational, or professional 

qualifications of an individual who is 

licensed or who is seeking to become 

licensed; 

(9) To a contractor for the purpose of 

compiling, organizing, analyzing, 

programming, processing, or otherwise 

refining records subject to the same 

limitations applicable to U.S. 

Department of the Treasury officers and 

employees under the Privacy Act; 

(10) To a court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a court order; 

(11) Through a computer matching 

program, information on individuals 

owing debts to the Department of the 

Treasury, or any of its components, to 

other Federal agencies for the purpose 

of determining whether the debtor is a 

Federal employee or retiree receiving 

payments which may be used to collect 

the debt through administrative or 

salary offset; 

(12) To other Federal agencies to 

effect salary or administrative offset for 

the purpose of collecting debts, except 

that addresses obtained from the IRS 

shall not be disclosed to other agencies; 

(13) To disclose information to a 

consumer reporting agency, including 


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mailing addresses obtained from the 

Internal Revenue Service, to obtain 

credit reports; 

(14) To a debt collection agency, 

including mailing addresses obtained 

from the Internal Revenue Service, for 

debt collection services; 

(15) To unions recognized as 

exclusive bargaining representatives 

under the Civil Service Reform Act of 

1978, 5 U.S.C. 7111 and 7114, the Merit 

Systems Protection Board, arbitrators, 

the Federal Labor Relations Authority, 

and other parties responsible for the 

administration of the Federal labormanagement program for the purpose of 

processing any corrective actions, or 

grievances, or conducting 

administrative hearings or appeals, or if 

needed in the performance of other 

authorized duties; 

(16) To a public or professional 

auditing organization for the purpose of 

conducting financial audit and/or 

compliance audits; 

(17) To a student participating in a 

Treasury student volunteer program, 

where such disclosure is necessary to 

support program functions of Treasury, 

and 

(18) To insurance companies or other 

appropriate third parties, including 

common carriers and warehousemen, in 

the course of settling an employee’s 

claim for lost or damaged property filed 

with the Department. 

(19) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosures made pursuant to 5 U.S.C. 

552a(b)(12): Debt information 

concerning a government claim against 

an individual may be furnished in 

accordance with 5 U.S.C. 552a(b)(12) 

and section 3 of the Debt Collection Act 

of 1982 (Pub. L. 97–365) to consumer 

reporting agencies to encourage 

repayment of an overdue debt. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper, microform and electronic 

media. 

RETRIEVABILITY: 

Name, social security number, vendor 

ID number, and document number 

(travel form, training form, purchase 

order, check, invoice, etc.). 

SAFEGUARDS: 

Protection and control of sensitive but 

unclassified (SBU) records in this 

system is in accordance with TD P 71– 

10, Department of the Treasury Security 

Manual, and any supplemental 

guidance issued by individual 

components. 

RETENTION AND DISPOSAL: 

Record maintenance and disposal is 

in accordance with National Archives 

and Records Administration retention 

schedules, and any supplemental 

guidance issued by individual 

components. 

SYSTEM MANAGER(S) AND ADDRESS: 

(1) DO: a. Director, Financial 

Management Division, 1500 

Pennsylvania Avenue, NW., Attn: 1310 

G Street, 2nd floor, Washington, DC 

20220. 

b. OIG: Assistant Inspector General for 

Management, 740 15th St., NW., Suite 

510, Washington, DC 20220. 

c. TIGTA: Director, Finance and 

Accountability, 1125 15th Street, NW., 

Suite 700A, Washington, DC 20005. 

d. SIGTARP: Chief Financial Officer, 

1801 L Street, NW., Washington, DC 

20036. 

e. CDFI Fund: Deputy Director for 

Management/CFO, 601 13th Street, 

NW., Suite 200 South, Washington, DC 

20005. 

f. FFB: Chief Financial Officer, 1500 

Pennsylvania Avenue, NW., South 

Court One, Washington, DC 20220. 

g. IA: Deputy Senior Director, 

Business Operations, 1500 Pennsylvania 

Avenue, NW., Room 5127A, 

Washington, DC 20220. 

h. Treasury Forfeiture Fund: Assistant 

Director for Financial Management/ 

CFO, 740 15th Street, NW., Suite 700, 

Washington, DC 20220. 

i. Treasury Franchise Fund: Director, 

Division of Franchise Services, Bureau 

of the Public Debt, 320 Avery Street, 

Parkersburg, WV 26101. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: 1310 G St., NW., 

Washington, DC 20220. 

(3) IRS: Chief Financial Officer, 

Internal Revenue Service, 1111 

Constitution Avenue, NW., Room 3013, 

Washington, DC 20224. 

(4) BPD: Director, Division of 

Financial Management, Bureau of 

Public Debt, Avery Street Building, 320 

Avery Street, Parkersburg, WV. 

(5) OCC: Chief Financial Officer, 

Comptroller of the Currency, 250 E 

Street, SW., Washington, DC 20219. 

(6) BEP: Chief Financial Officer, 

Bureau of Engraving and Printing, 14th 

and C Streets, NW., Room 113M, 

Washington, DC 20228. 

(7) FMS: Chief Financial Officer, 

Financial Management Service, 3700 

East West Highway, Room 106A, 

Hyattsville, MD 20782. 

(8) Mint: Chief Financial Officer, 

United States Mint, 801 9th Street, NW., 

7th Floor, Washington, DC 20220. 

(9) OTS: Deputy Chief Financial 

Officer, 1700 G Street, NW., Third Floor, 

Washington, DC 20552. 

(10) FinCEN: Director, P. O. Box 39, 

Vienna, VA 22183–0039. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: ≤INDIVIDUALS, 

PRIVATE FIRMS, OTHER GOVERNMENT AGENCIES, 

CONTRACTORS, DOCUMENTS SUBMITTED TO OR

RECEIVED FROM A BUDGET, ACCOUNTING, 

TRAVEL, TRAINING OR OTHER OFFICE MAINTAINING

THE RECORDS IN THE PERFORMANCE OF THEIR

DUTIES. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .010 

SYSTEM NAME: 

Telephone Call Detail RecordsTreasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. The locations at which the 

system is maintained by Treasury 

components and their associated field 

offices are: 

(1) Departmental Offices (DO): 

a. 1500 Pennsylvania Ave., NW., 

Washington, DC 20220. 


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b. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th St., 

NW., Suite 700A, Washington, DC 

20005. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

Currency (OCC): 250 E Street, NW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Crimes Enforcement 

Network (FinCEN): Vienna, Virginia 

22182. 

(6) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(7) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(8) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(9) Bureau of the Public Debt (BPD): 

200 Third Street, Parkersburg, WV 

26101. 

(10) Office of Thrift Supervision 

(OTS): 1700 G Street, NW., Washington, 

DC 20552. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals (generally agency 

employees and contractor personnel) 

who make local and/or long distance 

calls, individuals who received 

telephone calls placed from or charged 

to agency telephones. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records relating to the use of 

Department telephones to place local 

and/or long distance calls, whether 

through the Federal 

Telecommunications System (FTS), 

commercial systems, or similar systems; 

including voice, data, and 

videoconference usage; telephone 

calling card numbers assigned to 

employees; records of any charges billed 

to Department telephones; records 

relating to location of Department 

telephones; and the results of 

administrative inquiries to determine 

responsibility for the placement of 

specific local or long distance calls. 

Telephone calls made to any Treasury 

Office of Inspector General Hotline 

numbers are excluded from the records 

maintained in this system pursuant to 

the provisions of 5 U.S.C., Appendix 3, 

Section 7(b) (Inspector General Act of 

1978). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 

481, 5 U.S.C. 301 and 41 CFR 201–21.6. 

PURPOSE(S): 

The Department, in accordance with 

41 CFR 201–21.6, Use of Government 

Telephone Systems, established the 

Telephone Call Detail program to enable 

it to analyze call detail information for 

verifying call usage, to determine 

responsibility for placement of specific 

long distance calls, and for detecting 

possible abuse of the governmentprovided long distance network. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records and information from 

these records may be disclosed: 

(1) To representatives of the General 

Services Administration or the National 

Archives and Records Administration 

who are conducting records 

management inspections under 

authority of 44 U.S.C. 2904 and 2906; 

(2) To employees or contractors of the 

agency to determine individual 

responsibility for telephone calls; 

(3) To appropriate Federal, State, 

local, or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing a statute, rule, regulation, 

order, or license, or where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(4) To a court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a court 

order, or in connection with criminal 

law proceedings where relevant and 

necessary; 

(5) To a telecommunications company 

providing telecommunication support to 

permit servicing the account; 

(6) To another Federal agency to effect 

an interagency salary offset, or an 

interagency administrative offset, or to a 

debt collection agency for debt 

collection services. Mailing addresses 

acquired from the Internal Revenue 

Service may be released to debt 

collection agencies for collection 

services, but shall not be disclosed to 

other government agencies; 

(7) To the Department of Justice for 

the purpose of litigating an action or 

seeking legal advice; 

(8) In a proceeding before a court, 

adjudicative body, or other 

administrative body, before which the 

agency is authorized to appear when: (a) 

The agency, or (b) any employee of the 

agency in his or her official capacity, or 

(c) any employee of the agency in his or 

her individual capacity where the 

Department of Justice has agreed to 

represent the employee; or (d) the 

United States, when the agency 

determines that litigation is likely to 

affect the agency, is a party to the 

litigation or has an interest in such 

litigation, and the use of such records by 

the agency is deemed relevant and 

necessary to the litigation or 

administrative proceeding and not 

otherwise privileged; 

(9) To a congressional office in 

response to an inquiry made at the 

request of the individual to whom the 

record pertains; 

(10) To unions recognized as 

exclusive bargaining representatives 

under the Civil Service Reform Act of 

1978, 5 U.S.C. 7111 and 7114, the Merit 

Systems Protection Board, arbitrators, 

the Federal Labor Relations Authority, 

and other parties responsible for the 

administration of the Federal labormanagement program for the purpose of 

processing any corrective actions or 

grievances or conducting administrative 

hearings or appeals or if needed in the 

performance of other authorized duties; 

(11) To the Defense Manpower Data 

Center (DMDC), Department of Defense, 

the U.S. Postal Service, and other 

Federal agencies through authorized 

computer matching programs to identify 

and locate individuals who are 

delinquent in their repayment of debts 

owed to the Department, or one of its 

components, in order to collect a debt 

through salary or administrative offsets; 

(12) In response to a Federal agency’s 

request made in connection with the 

hiring or retention of an individual, 

issuance of a security clearance, license, 

contract, grant, or other benefit by the 

requesting agency, but only to the extent 

that the information disclosed is 

relevant and necessary to the requesting 

agency’s decision on the matter. 

(13) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 


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confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosures pursuant to 5 U.S.C. 

522a(b)(12): Disclosures may be made 

from this system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681(f)) or the 

Federal Claims Collections Act of 1966 

(31 U.S.C. 3701(a)(3)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Microform, electronic media, and/or 

hard copy media. 

RETRIEVABILITY: 

Records may be retrieved by: 

Individual name; component 

headquarters and field offices; by 

originating or terminating telephone 

number; telephone calling card 

numbers; time of day; identification 

number, or assigned telephone number. 

SAFEGUARDS: 

Protection and control of any 

sensitive but unclassified (SBU) records 

are in accordance with TD P 71–10, 

Department of the Treasury Security 

Manual, and any supplemental 

guidance issued by individual 

components. 

RETENTION AND DISPOSAL: 

Records are maintained in accordance 

with National Archives and Records 

Administration General Records 

Schedule 3. Hard copy and microform 

media disposed by shredding or 

incineration. Electronic media erased 

electronically. 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of the Treasury: Official 

prescribing policies and practices— 

Director, Customer Services 

Infrastructure and Operations, 

Department of the Treasury, Room 2150, 

1425 New York Avenue, NW., 

Washington, DC 20220. The system 

managers for the Treasury components 

are: 

(1) a. DO: Chief, Telecommunications 

Branch, Automated Systems Division, 

Room 1121, 1500 Pennsylvania Avenue, 

NW., Washington, DC 20220. 

b. TIGTA: Director, Human Capital 

and Support Services, 1125 15th St., 

NW., Suite 700A, Washington, DC 

20005. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: 1310 G St., NW., 

Washington, DC 20220. 

(3) OCC: Associate Director, 

Telecommunications, Systems Support 

Division, Office of the Comptroller of 

the Currency, 835 Brightseat Road, 

Landover, MD 20785. 

(4) BEP: Deputy Associate Director 

(Chief Information Officer), Office of 

Information Systems, Bureau of 

Engraving and Printing, Room 104–24M, 

14th and C Street, SW., Washington, DC 

20228. 

(5) FMS: Director, Platform 

Engineering Division, 3700 East West 

Highway, Hyattsville, MD 20782. 

(6) IRS: Official prescribing policies 

and practices: National Director, 

Operations and Customer Support, 

Internal Revenue Service, 1111 

Constitution Avenue, NW., Washington, 

DC 20224. Office maintaining the 

system: Director, Detroit Computing 

Center, (DCC), 1300 John C. Lodge 

Drive, Detroit, MI 48226. 

(7) Mint: Assistant Director for 

Information Technology, 801 9th Street, 

NW., Washington, DC 20220. 

(8) BPD: Official prescribing policies 

and practices: Assistant Commissioner 

(Office of Information Technology), 200 

Third Street, Parkersburg, WV 26106– 

1328. Office maintaining the system: 

Division of Communication, 200 Third 

Street, Parkersburg, WV 26106–1328. 

(9) OTS: Director, Network/ 

Telecommunications Operations, 1700 

G Street, NW., 2nd Floor, Washington, 

DC 20552. 

(10) FinCEN: Director, P.O. Box 39, 

Vienna, VA 22183–0039. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

RECORD ACCESS PROCEDURES: 

Individuals seeking notification and 

access to any record contained in this 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices A–M. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Telephone assignment records, call 

detail listings, results of administrative 

inquiries to individual employees, 

contractors or offices relating to 

assignment of responsibility for 

placement of specific long distance or 

local calls. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .011 

SYSTEM NAME: 

Treasury Safety and Health 

Information Management System 

(SHIMS)—Treasury. 

SYSTEM LOCATION: 

Department of the Treasury, 1500 

Pennsylvania Ave., NW., Washington, 

DC 20220. Other locations at which the 

system is maintained by Treasury 

components and their associated field 

offices are: 

(1) Departmental Offices (DO): 

a. 1500 Pennsylvania Ave., NW., 

Washington, DC 20220. 

b. The Office of Inspector General 

(OIG): 740 15th Street, NW., 

Washington, DC 20220. 

c. Treasury Inspector General for Tax 

Administration (TIGTA): 1125 15th 

Street, NW., Suite 700A, Washington, 

DC 20005. 

d. Special Inspector General for the 

Troubled Asset Relief Program 

(SIGTARP), 1801 L Street, NW., 

Washington, DC 20036. 

e. Community Development Financial 

Institutions Fund (CDFI): 601 13th 

Street, NW., Washington, DC 20005. 

(2) Alcohol and Tobacco Tax and 

Trade Bureau (TTB): 1310 G St., NW., 

Washington, DC 20220. 

(3) Office of the Comptroller of the 

currency (OCC): 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) Bureau of Engraving and Printing 

(BEP): 14th & C Streets, SW., 

Washington, DC 20228. 

(5) Financial Management Service 

(FMS): 401 14th Street, SW., 

Washington, DC 20227. 

(6) Internal Revenue Service (IRS): 

1111 Constitution Avenue, NW., 

Washington, DC 20224. 

(7) United States Mint (MINT): 801 

9th Street, NW., Washington, DC 20220. 

(8) Bureau of the Public Debt (BPD): 

200 Third Street, Parkersburg, WV 

26101, and Avery Street Building, 320 

Avery Street, Parkersburg, WV 26101. 

(9) Office of Thrift Supervision (OTS): 

1700 G Street, NW., Washington, DC 

20552. 

(10) Financial Crimes Enforcement 

Network (FinCEN), Vienna, VA 22183– 

0039. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and past Treasury employees 

and contractors who are injured on 

Department of the Treasury property or 

while in the performance of their duties 

offsite. Members of the public who are 

injured on Department of the Treasury 


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property are also included in the 

system. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system pertain to 

medical injuries and occupational 

illnesses of employees which include 

social security numbers, full names, job 

titles, government and home addresses 

(city, state, zip code), home telephone 

numbers, work telephone numbers, 

work shifts, location codes, and gender. 

Mishap information on environmental 

incidents, vehicle accidents, property 

losses and tort claims will be included 

also. In addition, there will be records 

such as results of investigations, 

corrective actions, supervisory 

information, safety representatives 

names, data as to chemicals used, 

processes affected, causes of losses, etc. 

Records relating to contractors include 

full name, job title, work addresses (city, 

state, zip code), work telephone 

number, location codes, and gender. 

Records pertaining to a member of the 

public include full name, home address 

(city, state, zip code), home telephone 

number, location codes and gender. 

(Official compensation claim file, 

maintained by the Department of 

Labor’s Office of Workers’ 

Compensation Programs (OWCP) is part 

of that agency’s system of records and 

not covered by this notice.) 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Executive Order 12196, 

section 1–2. 

PURPOSE(S): 

This system of records supports the 

development and maintenance of a 

Treasury-wide incident tracking and 

reporting system and will make it 

possible to streamline a cumbersome 

paper process. Current web technology 

will be employed and facilitate 

obtaining real-time data and reports 

related to injuries and illnesses. As an 

enterprise system for the Department 

and its component bureaus, incidents 

analyses can be performed instantly to 

affect a more immediate implementation 

of corrective actions and to prevent 

future occurrences. Information 

pertaining to past and all current 

employees and contractors injured on 

Treasury property or while in the 

performance of their duties offsite, as 

well as members of the public injured 

while on Federal property, will be 

gathered and stored in SIMIS. This data 

will be used for analytical purposes 

such as trend analysis, and the 

forecasting/projecting of incidents. The 

data will be used to generate graphical 

reports resulting from the analyses. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose pertinent information to 

appropriate Federal, State, local, or 

foreign agencies, or other public 

authority responsible for investigating 

or prosecuting the violations of, or for 

enforcing or implementing a statute, 

rule, regulation, order, or license, where 

the disclosing agency becomes aware of 

an indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) Disclose pertinent information to 

the Department of Justice for the 

purpose of litigating an action or 

seeking legal advice; 

(3) Disclose information to the Office 

of Workers’ Compensation Programs, 

Department of Labor, which is 

responsible for the administration of the 

Federal Employees’ Worker 

Compensation Act (FECA); 

(4) Disclose information to a Federal, 

State, local, or other public authority 

maintaining civil, criminal or other 

relevant enforcement information or 

other pertinent information, which has 

requested information relevant to or 

necessary to the requesting agency’s, 

bureau’s, or authority’s hiring or 

retention of an individual, or issuance 

of a security clearance, license, contract, 

grant, or other benefit; 

(5) Disclose information in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which the Department of the 

Treasury (agency) is authorized to 

appear when: (a) The agency, or (b) any 

employee of the agency in his or her 

official capacity, or (c) any employee of 

the agency in his or her individual 

capacity where the Department of 

Justice or the agency has agreed to 

represent the employee; or (d) the 

United States, when the agency 

determines that litigation is likely to 

affect the agency, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the agency is 

deemed to be relevant and necessary to 

the litigation or administrative 

proceeding and not otherwise 

privileged; 

(6) Disclose information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(7) Disclose information to a 

contractor for the purpose of processing 

administrative records and/or 

compiling, organizing, analyzing, 

programming, or otherwise refining 

records subject to the same limitations 

applicable to U.S. Department of the 

Treasury officers and employees under 

the Privacy Act; 

(8) Disclose information to a court, 

magistrate, or administrative tribunal in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a court order where relevant or 

potentially relevant to a proceeding; 

(9) Disclose information to unions 

recognized as exclusive bargaining 

representatives under 5 U.S.C. chapter 

71, arbitrators, and other parties 

responsible for the administration of the 

Federal labor-management program if 

needed in the performance of their 

authorized duties; 

(10) Disclose information to the Equal 

Employment Opportunity Commission, 

Merit Systems Protection Board, 

arbitrators, the Federal Labor Relations 

Authority, and other parties responsible 

for the administration of the Federal 

labor management program for the 

purpose of processing any corrective 

actions or grievances or conducting 

administrative hearings or appeals, or if 

needed in the performance of other 

authorized duties; 

(11) Disclose information to a Federal, 

State, or local public health service 

agency as required by applicable law, 

concerning individuals who have 

contracted or who have been exposed to 

certain communicable diseases or 

conditions. Such information is used to 

prevent further outbreak of the disease 

or condition; 

(12) Disclose information to 

representatives of the General Services 

Administration (GSA) or the National 

Archives and Records Administration 

(NARA) who are conducting records 

management inspections under 

authority of 44 U.S.C. 2904 and 2906. 

(13) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 


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confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in hardcopy and 

electronic media. 

RETRIEVABILITY: 

Records can be retrieved by name, or 

by categories listed above under 

‘‘Categories of records in the system.’’ 

SAFEGUARDS: 

Protection and control of any 

sensitive but unclassified (SBU) records 

are in accordance with TD P 7110, 

Department of the Treasury Security 

Manual. The hardcopy files and 

electronic media are secured in locked 

rooms. Access to the records is available 

only to employees responsible for the 

management of the system and/or 

employees of program offices who have 

a need for such information and have 

been subject to a background check and/ 

or security clearance. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the appropriate 

National Archives and Records 

Administration General Records 

Schedule No. 1. 

SYSTEM MANAGER(S) AND ADDRESS: 

Department of the Treasury official 

prescribing policies and practices: 

SHIMS Program Manager, Office of 

Environment, Safety, and Health, 

Department of the Treasury, 

Washington, DC 20220. The system 

managers for the Treasury components 

are: 

(1) DO: a. Program Manager, Office of 

Environment, Safety, and Health, Room 

6000 Annex, 1500 Pennsylvania Ave., 

NW., Washington, DC 20220. 

b. OIG: Safety and Occupational 

Health Manager, 740 15th Street, NW., 

Washington, DC 20220. 

c. TIGTA: Director, Human Capital 

and Support Services, 1125 15th Street, 

NW., Suite 700A, Washington, DC 

20005. 

d. CDFI: Safety and Occupational 

Health Manager, 601 13th Street, NW., 

Washington, DC 20005. 

(2) TTB: Alcohol and Tobacco Tax 

and Trade Bureau: 1310 G St., NW., 

Washington, DC 20220. 

(3) OCC: Safety and Occupational 

Health Manager, 250 E Street, SW., 

Washington, DC 20219–0001. 

(4) BEP: Safety and Occupational 

Health Manager, 14th & C Streets, SW., 

Washington, DC 20228. 

(5) FMS: Safety and Occupational 

Health Manager, PG 3700 East-West 

Highway, Hyattsville, MD 20782. 

(6) IRS: Safety and Occupational 

Health Manager, 1111 Constitution 

Avenue, NW., Washington, DC 20224. 

(7) MINT: Safety and Occupational 

Health Manager, 801 9th Street, NW., 

Washington, DC 20220. 

(8) BPD: Administrative Support 

Branch Manager, 200 Third Street, 

Parkersburg, WV 26101, and Avery 

Street Building, 320 Avery Street, 

Parkersburg, WV 26101. 

(9) OTS: Director, Facilities 

Management, 1700 G Street, NW., 

Washington, DC 20552. 

(10) FinCEN: Safety and Occupational 

Health Manager, P.O. Box 39, Vienna, 

VA 22183–0039. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C, 

appendices, A–L. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedures’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedures’’ above. 

RECORD SOURCE CATEGORIES: 

Information is obtained from current 

Treasury employees, contractors, 

members of the public, witnesses, 

medical providers, and relevant 

industry experts. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY .012 

SYSTEM NAME: 

Fiscal Service Public Key 

Infrastructure—Treasury. 

SYSTEM LOCATION: 

The system of records is located at: 

(1) The Bureau of the Public Debt 

(BPD), U.S. Department of the Treasury, 

in Parkersburg, WV, and, 

(2) The Financial Management 

Service (FMS), U.S. Department of the 

Treasury, Washington, DC, and 

Hyattsville, MD. The system managers 

maintain the system location of these 

records. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Digital certificates may be issued to 

any of the following individuals: A 

Federal agency certifying officer who 

authorizes vouchers for payment; 

Federal employees who approve the 

grantees’ accounts; an individual 

authorized by a state or grantee 

organization to conduct business with 

the Fiscal Service; employees of the 

Fiscal Service; fiscal agents; and 

contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains information 

needed to establish accountability and 

audit control of digital certificates. It 

also contains records that are needed to 

authorize an individual’s access to a 

Treasury network. Depending on the 

service(s) requested by the customer, 

information may also include: 

Personal identifiers—name, including 

previous name used, and aliases; 

organization, employer name and 

address; Social Security number, Tax 

Identification Number; physical and 

electronic addresses; telephone, fax, and 

pager numbers; bank account 

information (name, type, account 

number, routing/transit number); 

Federal-issued photograph ID; driver’s 

license information or state ID 

information (number, state, and 

expiration date); military ID information 

(number, branch, expiration date); or 

passport/visa information (number, 

expiration date, and issuing country). 

Authentication aids—personal 

identification number, password, 

account number, shared-secret 

identifier, digitized signature, other 

unique identifier. 

The system contains records on 

public key data related to the customer, 

including the creation, renewal, 

replacement or revocation of digital 

certificates, including evidence 

provided by applicants for proof of 

identity and authority, sources used to 

verify an applicant’s identity and 

authority, and the certificates issued, 

denied and revoked, including reasons 

for denial and revocation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 31 U.S.C. 321, and the 

Government Paperwork Elimination 

Act, Pub. L. 105–277. 

PURPOSES: 

We are establishing the Fiscal Service 

Public Key Infrastructure System to: 

(1) Use electronic transactions and 

authentication techniques in accordance 

with the Government Paperwork 

Elimination Act; 

(2) Facilitate transactions involving 

the transfer of information, the transfer 

of funds, or where parties commit to 

actions or contracts that may give rise to 

financial or legal liability, where the 

information is protected under the 

Privacy Act of 1974, as amended; 


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(3) Maintain an electronic system to 

facilitate secure, on-line communication 

between Federal automated systems, 

and between Federal employees or 

contractors, by using digital signature 

technologies to authenticate and verify 

identity; 

(4) Provide mechanisms for nonrepudiation of personal identification 

and access to Treasury systems 

including, but not limited to SPS and 

ASAP; and 

(5) Maintain records relating to the 

issuance of digital certificates utilizing 

public key cryptography to employees 

and contractors for purpose of the 

transmission of sensitive electronic 

material that requires protection. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Congressional offices in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(2) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing a statute, rule, regulation, 

order, or license, where the disclosing 

agency becomes aware of a potential 

violation of civil or criminal law or 

regulation; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a court order; 

(4) A Federal, State, local or other 

public authority maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant to or necessary to 

the requesting agency’s, bureau’s, or 

authority’s, hiring or retention of an 

individual, or issuance of a security 

clearance, license, contract, grant or 

other benefit; 

(5) Agents or contractors who have 

been engaged to assist the Department 

in the performance of a service related 

to this system of records and who need 

to have access to the records in order to 

perform the activity; 

(6) The Department of Justice when 

seeking legal advice or when (a) the 

Department of the Treasury or (b) the 

disclosing agency, or (c) any employee 

of the disclosing agency in his or her 

official capacity, or (d) any employee of 

the agency in his or her individual 

capacity where the Department of 

Justice has agreed to represent the 

employee, or (e) the United States, 

where the disclosing agency determines 

that litigation is likely to affect the 

disclosing agency, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; and 

(7) Representatives of the National 

Archives and Records Administration 

(NARA) who are conducting records 

management inspections under 

authority of 44 U.S.C. 2904 and 2906. 

(8) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on electronic 

media, multiple client-server platforms 

that are backed-up to magnetic tape or 

other storage media, and/or hard copy. 

RETRIEVABILITY: 

Records may be retrieved by name, 

alias name, Social Security number, Tax 

Identification Number, account number, 

or other unique identifier. 

SAFEGUARDS: 

These records are maintained in 

controlled access areas. Identification 

cards are verified to ensure that only 

authorized personnel are present. 

Electronic records are protected by 

restricted access procedures, including 

the use of passwords and sign-on 

protocols which are periodically 

changed. Only employees whose official 

duties require access are allowed to 

view, administer, and control these 

records. Copies of records maintained 

on computer have the same limited 

access as paper records. 

RETENTION AND DISPOSAL: 

Records are maintained in accordance 

with National Archives and Records 

Administration retention schedules. 

Paper and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGERS AND ADDRESSES: 

(1) Assistant Commissioner, Office of 

Information Technology, Bureau of the 

Public Debt, 200 Third Street, 

Parkersburg, WV 26101, and, 

(2) Assistant Commissioner, 

Information Resources, and Chief 

Information Officer, Financial 

Management Service, 3700 East West 

Highway, Hyattsville, MD 20782. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification and 

access to any record contained in the 

system of records, or seeking to contest 

its content, may inquire in accordance 

with instructions pertaining to 

individual Treasury components 

appearing at 31 CFR part 1, subpart C: 

Appendix I for records within the 

custody of the Bureau of the Public 

Debt, and, 

Appendix G for records within the 

custody of the Financial Management 

Service. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The information contained in this 

system is provided by or verified by the 

subject individual of the record, as well 

as Federal and non-Federal sources such 

as private employers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–22140 Filed 9–3–10; 8:45 am] 

BILLING CODE 4811–33–P 

DEPARTMENT OF THE TREASURY 

Internal Revenue Service 

Art Advisory Panel—Notice of Closed 

Meeting 

AGENCY: Internal Revenue Service, 

Treasury. 

ACTION: Notice of Closed Meeting of Art 

Advisory Panel for Fine Art. 

SUMMARY: Closed meeting of the Art 

Advisory Panel will be held in 

Washington, DC. 

DATES: The meeting will be September 

29, 2010. 


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