[Federal Register Volume 73, Number 197 (Thursday, October 9, 2008)]
[Notices]
[Pages 59701-59705]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-24020]


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DEPARTMENT OF STATE

[Public Notice 6388]


Bureau of Educational and Cultural Affairs (ECA); Request for 
Grant Proposals: International Arrival and Departure Program

    Announcement Type: New Cooperative Agreement.
    Funding Opportunity Number: ECA/PE/V/C/R-09-01.
    Catalog of Federal Domestic Assistance Number: 19.402.
    Key Dates: January 1, 2009 through September 30, 2010.
    Application Deadline: November 6, 2008.
    Executive Summary: The Community Relations Branch of the Office of 
International Visitors, Bureau of Educational and Cultural Affairs 
(ECA/PE/V/C/R) invites proposal submissions for the design and 
implementation of an airport arrival and departure program at New 
York's John F. Kennedy (JFK) International Airport and New Jersey's 
Newark International Airport.
    It is anticipated that a cooperative agreement for $195,000 will be 
awarded on or about January 1, 2009, pending availability of FY 2009 
funds. This 18-month award will begin on or about January 1, 2009 and 
end September 30, 2010, and will be based on a combination of 500 
incoming and outgoing flights between the two international points of 
entry stated above.
    Proposed funding would support the following specific activities: 
Meet incoming International Visitor Leadership Program (IVLP) 
participants at JFK International Airport, New York, and assist them to 
their connecting flights; meet incoming IVLP participants at Newark 
International Airport, New Jersey, and assist participants to their 
connecting flights; provide assistance to outgoing IVLP participants, 
through U.S. Customs, at JFK International Airport, New York, and 
Newark International Airport, New Jersey; and liaise with U.S. Customs 
and Border Protection (CBP), Transportation Security Administration 
(TSA) officials, and Port Authority officials at both points of 
international entry in order to carry out scope of work under the 
cooperative agreement.

 I. Funding Opportunity Description

Authority

    Overall grant making authority for this program is contained in the 
Mutual Educational and Cultural Exchange Act of 1961, as amended, 
Public Law 87-256, also known as the Fulbright-Hays Act. The purpose of 
the Act is ``to enable the Government of the United States to increase 
mutual understanding between the people of the United States and the 
people of other countries * * *; to strengthen the ties which unite us 
with other nations by demonstrating the educational and cultural 
interests, developments, and achievements of the people of the United 
States and other nations * * * and thus to assist in the development of 
friendly, sympathetic, and peaceful relations between the United States 
and the other countries of the world.'' The funding authority for the 
program above is provided through legislation.
    Purpose: The Bureau of Educational and Cultural Affairs (ECA) is 
seeking detailed proposals for the airport arrival and departure 
program from not-for-profit organizations that have an established 
reputation and experience with:
    (1) International airport arrivals and departures for official 
participants under the International Visitor Leadership Program or 
other international exchange and training programs;
    (2) U.S. Customs and Border Protection (CBP), Department of 
Homeland Security;
    (3) Transportation Security Administration (TSA);
    (4) National Security Entry and Exit Registration System (NSEERS) 
and requirements;
    (5) International airport facilities and services;
    (6) Airport security regulations;
    (7) U.S. Department of State Diplomatic Security to secure 
background checks and badges;
    (8) Port Authority Officials to secure background checks and 
badges;
    (9) Recruiting, interviewing, selecting, hiring, training, 
monitoring of international airport arrivals Reception Officers;
    (10) Accessing the Federal Inspections areas;
    (11) Handling groups and individuals, especially from the Middle 
East who are subject to the NSEERS process.
    In a cooperative agreement, ECA is substantially involved in 
program activities above and beyond routine grant monitoring. ECA 
activities and responsibilities for this program are as follows: 
Washington Office: Community Relations Branch, ECA/PE/V/C/R:
    A. Provides flight manifests to Department of Homeland Security 
(DHS) and Transportation Security Administration (TSA), for clearance, 
prior to airport reception approval.
    B. Clears all reception officers for entry to restricted zones at 
JFK International Airport, New York and at Newark International 
Airport, New Jersey.
    New York Office: New York Program Branch, ECA/PE/V/C/N:
    A. Consults with DOS--ECA/PE/V Staff concerning all flight 
information, before requesting reception service from award recipient.
    B. Prioritizes and finalizes all flight information for reception 
services and forwards to award recipient to implement for JFK 
International Airport, New York and Newark International Airport, New 
Jersey.
    C. Communicates with award recipient concerning any missed flights, 
changed arrival time, no shows, cancellations, etc.
    D. Sets up and secures DOS background security checks and DOS ID 
Badges for all award recipient contract reception officers.

II. Award Information

    Type of Award: Cooperative Agreement.
    Fiscal Year Funds: 2009.
    Approximate Total Funding: $195,000.
    Approximate Number of Awards: 1.
    Approximate Average Award: $195,000.
    Floor of Award Range: $195,000.
    Ceiling of Award Range: $195,000.
    Anticipated Award Date: On or around January 1, 2009, pending 
availability of FY 2009 funds.
    Anticipated Project Completion Date: September 30, 2010.
    Additional Information: Pending successful implementation of this 
program and the availability of funds in subsequent fiscal years, it is 
ECA's intent to renew this cooperative agreement for two additional 
fiscal years, before openly competing it again.

[[Page 59702]]

III. Eligibility Information

III.1. Eligible Applicants

    Applications may be submitted by public and private not-for-profit 
organizations meeting the provisions described in Internal Revenue Code 
section 26 U.S.C. 501(c)(3).

III.2. Cost Sharing or Matching Funds

    There is no minimum or maximum percentage required for this 
competition. However, ECA encourages applicants to provide maximum 
levels of cost sharing and funding in support of its programs.
    When cost sharing is offered, it is understood and agreed that the 
applicant must provide the amount of cost sharing as stipulated in its 
proposal and later included in an approved cooperative agreement. Cost 
sharing may be in the form of allowable direct or indirect costs. For 
accountability, you must maintain written records to support all costs 
which are claimed as your contribution, as well as costs to be paid by 
the Federal government. Such records are subject to audit. The basis 
for determining the value of cash and in-kind contributions must be in 
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost 
Sharing and Matching. In the event you do not provide the minimum 
amount of cost sharing as stipulated in the approved budget, ECA's 
contribution will be reduced in like proportion.

III.3. Other Eligibility Requirements

    (a.) ECA grant guidelines require that organizations with less than 
four years experience in conducting international exchanges be limited 
to $60,000 in Bureau funding. ECA anticipates making one award, in an 
amount up to $195,000 to support program and administrative costs 
required to implement this exchange program. Therefore, organizations 
with less than four years experience in conducting international 
exchanges are ineligible to apply under this competition.
    (b.) Technical Eligibility: All proposals must comply with the 
following or they will result in your proposal being declared 
technically ineligible and given no further consideration in the review 
process.

IV. Application and Submission Information

    Note: Please read the complete Federal Register announcement 
before sending inquiries or submitting proposals. Once the RFGP 
deadline has passed, ECA staff may not discuss this competition with 
applicants until the proposal review process has been completed.

IV.1. Contact Information To Request an Application Package

    Please contact the Community Relations Branch, Office of 
International Visitors, ECA/PE/V/C/R, Room 247, U.S. Department of 
State, SA-44, 301 4th Street, SW., Washington, DC 20547, telephone 202/
453-8625, fax number 202/453-8631, or e-mail <a href="/cdn-cgi/l/email-protection#7a031b0e1f09111c3a090e1b0e1f541d150c"><span class="__cf_email__" data-cfemail="156c746170667e735566617461703b727a63">[email protected]</span></a> to 
request a Solicitation Package. Please refer to the Funding Opportunity 
Number ECA/PE/V/C/R-09-01 located at the top of this announcement when 
making your request. Alternatively, an electronic application package 
may be obtained from grants.gov. Please see section IV.3f for further 
information.
    The Solicitation Package contains the Proposal Submission Package, 
which consists of required application forms, and standard guidelines 
for proposal preparation.
    It also contains the Project Objectives, Goals and Implementation 
(POGI) document, which provides specific information, award criteria 
and budget instructions tailored to this competition.
    Please specify Program Manager Carmen Marrero, <a href="/cdn-cgi/l/email-protection#771a160505120518141a37040316031259101801"><span class="__cf_email__" data-cfemail="1e737f6c6c7b6c717d735e6d6a7f6a7b30797168">[email protected]</span></a> 
and refer to the Funding Opportunity Number ECA/PE/V/C/R-09-01 located 
at the top of this announcement on all other inquiries and 
correspondence.

IV.2. To Download a Solicitation Package Via Internet

    The entire Solicitation Package may be downloaded from the Bureau's 
Web site at http://exchanges.state.gov/education/rfgps/menu.htm or from 
the Grants.gov Web site at http://www.grants.gov.
    Please read all information before downloading.

IV.3. Content and Form of Submission

    Applicants must follow all instructions in the Solicitation 
Package. The original and 10 copies of the application should be sent 
per the instructions under IV.3f. ``Submission Dates and Times 
section'' below.
    IV.3a. You are required to have a Dun and Bradstreet Data Universal 
Numbering System (DUNS) number to apply for a grant or cooperative 
agreement from the U.S. Government. This number is a nine-digit 
identification number, which uniquely identifies business entities. 
Obtaining a DUNS number is easy and there is no charge. To obtain a 
DUNS number, access http://www.dunandbradstreet.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the 
appropriate box of the SF-424 which is part of the formal application 
package.
    IV.3b. All proposals must contain an executive summary, proposal 
narrative and budget.
    Please Refer to the Solicitation Package. It contains the mandatory 
Proposal Submission Instructions (PSI) document and the Project 
Objectives, Goals and Implementation (POGI) document for additional 
formatting and technical requirements.
    IV.3c. You must have nonprofit status with the IRS at the time of 
application. Please note: Effective March 14, 2008, all applicants for 
ECA federal assistance awards must include with their application, a 
copy of page 5, Part V-A, ``Current Officers, Directors, Trustees, and 
Key Employees'' of their most recent Internal Revenue Service (IRS) 
Form 990, ``Return of Organization Exempt From Income Tax.'' If an 
applicant does not file an IRS Form 990, but instead files Schedule A 
(Form 990 or 990-EZ)--``Organization Exempt Under Section 501(c)(3),'' 
applicants must include with their application a copy of Page 1, Part 
1, ``Compensation of the Five Highest Paid Employees Other Than 
Officers, Directors and Trustees,'' of their most recent Internal 
Revenue Service (IRS) Form--Schedule A (Form 990 or 990-EZ).
    If your organization is a private nonprofit which has not received 
a grant or cooperative agreement from ECA in the past three years, or 
if your organization received nonprofit status from the IRS within the 
past four years, you must submit the necessary documentation to verify 
nonprofit status as directed in the PSI document. Failure to do so will 
cause your proposal to be declared technically ineligible.
    IV.3d. Please take into consideration the following information 
when preparing your proposal narrative:
IV.3d.1. Adherence to All Regulations Governing the J Visa
    The Bureau of Educational and Cultural Affairs places critically 
important emphases on the security and proper administration of the 
Exchange Visitor (J visa) Programs and adherence by award recipients 
and sponsors to all regulations governing the J visa. Therefore, 
proposals should demonstrate the applicant's capacity to meet all 
requirements governing the administration of the Exchange Visitor 
Programs as set forth in 22 CFR part 62, including the oversight of 
Responsible Officers and Alternate Responsible Officers, screening and 
selection of program participants, provision of pre-arrival information 
and orientation to participants, monitoring of participants, proper 
maintenance and security of

[[Page 59703]]

forms, record-keeping, reporting and other requirements.
    ECA will be responsible for issuing DS-2019 forms to participants 
in this program.
    A copy of the complete regulations governing the administration of 
Exchange Visitor (J) programs is available at http://exchanges.state.gov or from: United States Department of State, Office 
of Exchange Coordination and Designation, ECA/EC/ECD--SA-44, Room 734, 
301 4th Street, SW., Washington, DC 20547, Telephone: (202) 203-5029, 
FAX: (202) 453-8640.
    Please refer to Solicitation Package for further information.
IV.3d.2. Diversity, Freedom, and Democracy Guidelines
    Pursuant to the Bureau's authorizing legislation, programs must 
maintain a non-political character and should be balanced and 
representative of the diversity of American political, social, and 
cultural life. ``Diversity'' should be interpreted in the broadest 
sense and encompass differences including, but not limited to 
ethnicity, race, gender, religion, geographic location, socio-economic 
status, and disabilities. Applicant is strongly encouraged to adhere to 
the advancement of this principle both in program administration and in 
program content. Please refer to the review criteria under the `Support 
for Diversity' section for specific suggestions on incorporating 
diversity into your proposal. Public Law 104-319 provides that ``in 
carrying out programs of educational and cultural exchange in countries 
whose people do not fully enjoy freedom and democracy,'' the Bureau 
``shall take appropriate steps to provide opportunities for 
participation in such programs to human rights and democracy leaders of 
such countries.'' Public Law 106-113 requires that the governments of 
the countries described above do not have inappropriate influence in 
the selection process. Proposals should reflect advancement of these 
goals in their program contents, to the full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
    Proposals must include a plan to monitor and evaluate the project's 
success, both as the activities unfold and at the end of the program. 
The Bureau recommends that your proposal include a draft survey 
questionnaire or other technique plus a description of a methodology to 
use to link outcomes to original project objectives.
    Successful monitoring and evaluation depend heavily on setting 
clear goals and outcomes at the outset of a program. Your evaluation 
plan should include a description of your project's objectives, your 
anticipated project outcomes, and how and when you intend to measure 
these outcomes (performance indicators). The more that outcomes are 
``smart'' (specific, measurable, attainable, results-oriented, and 
placed in a reasonable time frame), the easier it will be to conduct 
the evaluation. You should also show how your project objectives link 
to the goals of the program described in this RFGP.
    We encourage you to assess the following two levels of outcomes, as 
they relate to the program goals set out in the RFGP (listed below):
    1. Participant satisfaction with the program.
    2. Institutional changes, such as increased collaboration and 
partnerships, new programming/activities, and organizational 
improvements.
    Overall, the quality of your monitoring and evaluation plan will be 
judged on how well it (1) specifies intended outcomes; (2) gives clear 
descriptions of how each outcome will be measured; (3) identifies when 
particular outcomes will be measured; and (4) provides a clear 
description of the data collection strategies for each outcome (i.e., 
surveys, interviews, or focus groups, etc.).
    Award recipient will be required to provide reports of its 
evaluation findings to the Bureau in it regular program reports. Any 
data collected, including survey responses and contact information, if 
applicable, must be maintained for a minimum of three years and 
provided to the Bureau upon request.
    IV.3d.4. For informational and planning purposes, we are informing 
all potential applicants that ECA is in the process of developing 
comprehensive approaches to alumni programming, Web portal development 
supported through ECA assistance awards (grants/cooperative agreements) 
and the expansion of private/public partnerships to increase the reach 
of ECA's exchange programs. In the event your proposal is recommended 
for funding, you may receive additional guidance/information related to 
these topics during the negotiation stage of the approval process.
    In addition, all recipients of ECA grants or cooperative agreements 
should be prepared to state in any announcement or publicity where it 
is not inappropriate, that activities are assisted financially by the 
Bureau of Educational and Cultural Affairs of the United States 
Department of State under the authority of the Fulbright-Hays Act of 
1961, as amended.
    IV.3e. Please take the following information into consideration 
when preparing your budget:
    Describe your overall program management, staffing and coordination 
with ECA/PE/V/C/R. ECA/PE/V/C/R considers program management, staffing 
and coordination with the Department of State essential elements of 
your program. Please be sure to give sufficient attention to these 
elements in your proposal. Please refer to the Technical Eligibility 
Requirements in section V. Application Review Information for specific 
guidelines.
    IV.3e.1. Applicants must submit a comprehensive budget for the 
entire program. The award may not exceed $195,000. While there is no 
rigid ration of administrative to program costs, the Bureau urges 
applicant organizations to keep administrative costs as low and 
reasonable as possible. There must be a summary budget as well as 
breakdown reflecting both administrative and program budgets for FY 
2009. Applicants may provide separate sub-budgets for each program 
component, phase, location, or activity to provide clarification.
    IV.3e.2. Allowable costs for the program include the following:
    (1) Recruitment, selection and training/orientations of airport 
reception officers and coordinator;
    (2) Reimbursement of travel to and/or parking at airport for 
airport reception officers assigned to duty;
    (3) Part-time seasonal (.5 Full-time equivalent or FTE) Contractor 
at the Federal General Schedule Level 12 (GS-12) for the New York area, 
not-to-exceed 1380 hours for the duration of the cooperative agreement, 
stationed at the U.S. Department of State' New York Program Branch to 
coordinate the airport reception program locally.
    Please refer to the Solicitation Package for complete budget 
guidelines and formatting instructions.
IV.3f. Application Deadlines and Methods of Submission
    Application Deadline Date: Monday, November 6, 2008.
    Reference Number: ECA/PE/V/C/R -09-01.
    Methods of Submission:
    Applications may be submitted in one of two ways:
    1. In hard-copy, via a nationally recognized overnight delivery 
service (i.e., DHL, Federal Express, UPS, Airborne Express, or U.S. 
Postal Service Express Overnight Mail, etc.), or
    2. Electronically through http://www.grants.gov.

[[Page 59704]]

    Along with the Project Title, all applicant must enter the above 
Reference Number in Box 11 on the SF-424 contained in the mandatory 
Proposal Submission Instructions (PSI) of the solicitation document.
IV.3f.1 Submitting Printed Applications
    Applications must be shipped no later than the above deadline. 
Delivery services used by applicants must have in-place, centralized 
shipping identification and tracking systems that may be accessed via 
the Internet and delivery people who are identifiable by commonly 
recognized uniforms and delivery vehicles. Proposals shipped on or 
before the above deadline but received at ECA more than seven days 
after the deadline will be ineligible for further consideration under 
this competition. Proposals shipped after the established deadlines are 
ineligible for consideration under this competition. ECA will not 
notify you upon receipt of application. It is each applicant's 
responsibility to ensure that each package is marked with a legible 
tracking number and to monitor/confirm delivery to ECA via the 
Internet. Delivery of proposal packages may not be made via local 
courier service or in person for this competition. Faxed documents will 
not be accepted at any time. Only proposals submitted as stated above 
will be considered.
    Important note: When preparing your submission please make sure to 
include one extra copy of the completed SF-424 form and place it in an 
envelope addressed to ``ECA/EX/PM''.
    Applicant must follow all instructions in the Solicitation Package.
    The original and 10 copies of the application should be sent to: 
U.S. Department of State, SA-44, Bureau of Educational and Cultural 
Affairs, Ref.: ECA/PE/V/C/R-09-01, Program Management, ECA/EX/PM, Room 
534, 301 4th Street, SW., Washington, DC 20547.
IV.3f.2. Submitting Electronic Applications
    Applicants have the option of submitting proposals electronically 
through Grants.gov (http://www.grants.gov). Complete solicitation 
packages are available at Grants.gov in the ``Find'' portion of the 
system. Please follow the instructions available in the 'Get Started' 
portion of the site (http://www.grants.gov/GetStarted).
    Several of the steps in the Grants.gov registration process could 
take several weeks. Therefore, applicants should check with appropriate 
staff within their organizations immediately after reviewing this RFGP 
to confirm or determine their registration status with Grants.gov.
    Once registered, the amount of time it can take to upload an 
application will vary depending on a variety of factors including the 
size of the application and the speed of your internet connection. In 
addition, validation of an electronic submission via Grants.gov can 
take up to two business days.
    Therefore, we strongly recommend that you not wait until the 
application deadline to begin the submission process through 
Grants.gov.
    The Grants.gov website includes extensive information on all 
phases/aspects of the Grants.gov process, including an extensive 
section on frequently asked questions, located under the ``For 
Applicants'' section of the website. ECA strongly recommends that all 
potential applicants review thoroughly the Grants.gov website, well in 
advance of submitting a proposal through the Grants.gov system. ECA 
bears no responsibility for data errors resulting from transmission or 
conversion processes.
    Direct all questions regarding Grants.gov registration and 
submission to:
    Grants.gov Customer Support.
    Contact Center Phone: 800-518-4726.
    Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time.
    E-mail: <a href="/cdn-cgi/l/email-protection#3744424747584543770b56175f4552510a" http: grants.gov">grants.gov</a>">support@grants.gov</a>.
    Applicants have until midnight (12 a.m.), Washington, DC time of 
the closing date to ensure that their entire application has been 
uploaded to the Grants.gov site. There are no exceptions to the above 
deadline. Applications uploaded to the site after midnight of the 
application deadline date will be automatically rejected by the 
grants.gov system, and will be technically ineligible.
    Please refer to the Grants.gov Web site, for definitions of various 
``application statuses'' and the difference between a submission 
receipt and a submission validation. Applicants will receive a 
validation e-mail from grants.gov upon the successful submission of an 
application. Again, validation of an electronic submission via 
Grants.gov can take up to two business days. Therefore, we strongly 
recommend that you not wait until the application deadline to begin the 
submission process through Grants.gov. ECA will not notify you upon 
receipt of electronic applications.
    It is the responsibility of all applicants submitting proposals via 
the Grants.gov web portal to ensure that proposals have been received 
by Grants.gov in their entirety, and ECA bears no responsibility for 
data errors resulting from transmission or conversion processes.
    IV.3g. Intergovernmental Review of Applications: Executive Order 
12372 does not apply to this program.

V. Application Review Information

V.1. Review Process

    The Bureau will review all proposals for technical eligibility. 
Proposals will be deemed ineligible if they do not fully adhere to the 
guidelines stated herein and in the Solicitation Package. All eligible 
proposals will be reviewed by the program office, as well as the Public 
Diplomacy section overseas, where appropriate. Eligible proposals will 
be subject to compliance with Federal and Bureau regulations and 
guidelines and forwarded to Bureau grant panels for advisory review. 
Proposals may also be reviewed by the Office of the Legal Adviser or by 
other Department elements. Final funding decisions are at the 
discretion of the Department of State's Assistant Secretary for 
Educational and Cultural Affairs. Final technical authority for 
cooperative agreements resides with the Bureau's Grants Officer.

Review Criteria

    Technically eligible applications will be competitively reviewed 
according to the criteria stated below. These criteria are not rank 
ordered and all carry equal weight in the proposal evaluation:
    1. Quality of the Program Plan and Ability to Achieve Program 
Objectives: Proposals should exhibit originality, substance, precision, 
and relevance to the Bureau's mission. The program director and key 
program staff must have expert knowledge of international airport 
arrivals and departure activities and qualifications to perform these 
services. Detailed agenda and relevant work plan should demonstrate 
substantive undertakings and logistics.
    Objectives should be reasonable, feasible, and flexible. Your 
proposal should clearly demonstrate how the institution will meet the 
program's objectives and plan.
    2. Support of Diversity: Proposals should demonstrate substantive 
support of the Bureau's policy on diversity. Achievable and relevant 
features should be cited in both program administration (selection of 
participants, program venue and program evaluation) and program content 
(orientation and wrap-up sessions, program meetings, resource materials 
and follow-up activities).
    3. Institutional Track Record/Ability: Proposals should demonstrate 
an institutional record of successful exchange programs, including

[[Page 59705]]

responsible fiscal management and full compliance with all reporting 
requirements for past Bureau grants and/or cooperative agreements as 
determined by Bureau Grants Staff. The Bureau will consider the past 
performance of prior recipients and the demonstrated potential of new 
applicants. Proposed personnel and institutional resources should be 
fully qualified to achieve the project's goals.
    4. Evaluation: Proposals should include a plan to evaluate the 
activity's success, both as the activities unfold and at the end of the 
program. A draft survey questionnaire or other technique plus 
description of a methodology to use to link outcomes to original 
project objectives is recommended.
    5. Cost-effectiveness/Cost Sharing: The overhead and administrative 
components of the proposal, including salaries and honoraria, should be 
kept as low as possible. All other items should be necessary and 
appropriate. Proposals should maximize cost-sharing through other 
private sector support, as well as institutional direct funding 
contributions.

VI. Award Administration Information

VI.1a. Award Notices

    Final awards cannot be made until funds have been appropriated by 
Congress, allocated and committed through internal Bureau procedures. 
Successful applicant will receive a Federal Assistance Award (FAA) from 
the Bureau's Grants Office. The FAA and the original proposal with 
subsequent modifications (if applicable) shall be the only binding 
authorizing document between the recipient and the U.S. Government. The 
FAA will be signed by an authorized Grants Officer, and mailed to the 
recipient's responsible officer identified in the application.
    Unsuccessful applicants will receive notification of the results of 
the application review from the ECA program office coordinating this 
competition.

VI.2. Administrative and National Policy Requirements

    Terms and Conditions for the Administration of ECA agreements 
include the following:
    Office of Management and Budget Circular A-122, ``Cost Principles 
for Nonprofit Organizations.''
    Office of Management and Budget Circular A-21, ``Cost Principles 
for Educational Institutions.''
    OMB Circular A-87, ``Cost Principles for State, Local and Indian 
Governments''.
    OMB Circular No. A-110 (Revised), Uniform Administrative 
Requirements for Grants and Agreements with Institutions of Higher 
Education, Hospitals, and other Nonprofit Organizations.
    OMB Circular No. A-102, Uniform Administrative Requirements for 
Grants-in-Aid to State and Local Governments.
    OMB Circular No. A-133, Audits of States, Local Government, and 
Non-profit Organizations
    Please reference the following Web sites for additional 
information:

http://www.whitehouse.gov/omb/grants.
http://fa.statebuy.state.gov

VI.3. Reporting Requirements

    You must provide ECA with a hard copy original plus two copies of 
the following reports:
    Mandatory:
    (1.) A final program and financial report no more than 90 days 
after the expiration of the award;
    (2.) A concise, one-page final program summarizing program outcomes 
no more than 90 days after the expiration of the award. This one-page 
report will be transmitted to OMB, and be made available to the public 
via OMB's USAspending.gov website--as part of ECA's Federal Funding 
Accountability and Transparency Act (FFATA) reporting requirements.
    (3.) Quarterly financial reports are due within thirty (30) days 
following the end of the calendar year quarter for all services under 
this agreement. Airport receptions statistical reports are due within 
15 days after the close of the previous month's activities. These 
reports (use Microsoft Word only) must list separately the number of 
visitors/flights met at both John F. Kennedy International Airport, New 
York, and Newark International Airport, New Jersey, date, visitor name, 
flight, name of assigned greeter(s) and whether or not ECA/PE/V is 
charged and how much is paid to each reception officer for each flight 
met i.e. if more than one visitor is on a flight, only one charge is 
made for airport reception, and any expenses incurred, such as 
miscellaneous parking or other incurred expense covered under the 
agreement. The reports must be submitted to ECA/PE/V/C/R and to ECA-
IIP/EX/G.
    Award recipients will be required to provide reports analyzing 
their evaluation findings to the Bureau in their regular program 
reports. (Please refer to IV. Application and Submission Instructions 
(IV.3.d.3) above for Program Monitoring and Evaluation information.
    All data collected, including survey responses and contact 
information, must be maintained for a minimum of three years and 
provided to the Bureau upon request.
    All reports must be sent to the ECA Grants Officer and ECA Program 
Officer listed in the final assistance award document.

VII. Agency Contacts

    For questions about this announcement, contact: Carmen Marrero, 
Chief, Community Relations Branch, Office of International Visitors, 
ECA/PE/V/C/R, Room Number 247, Reference Number ECA/PE/V/C/R-09-01, 
U.S. Department of State, SA-44, 301 4th Street, SW., Washington, DC 
20547, telephone 202/453-8629, fax number 202/453-8631, 
<a href="/cdn-cgi/l/email-protection#234e42515146514c404e6350574257460d444c55"><span class="__cf_email__" data-cfemail="c6aba7b4b4a3b4a9a5ab86b5b2a7b2a3e8a1a9b0">[email protected]</span></a>.
    All correspondence with the Bureau concerning this RFGP should 
reference the above title and number (ECA/PE/V/C/R-09-01).
    Please read the complete announcement before sending inquiries or 
submitting proposals. Once the RFGP deadline has passed, Bureau staff 
may not discuss this competition with applicants until the proposal 
review process has been completed.

VIII. Other Information

Notice

    The terms and conditions published in this RFGP are binding and may 
not be modified by any Bureau representative. Explanatory information 
provided by the Bureau that contradicts published language will not be 
binding. Issuance of the RFGP does not constitute an award commitment 
on the part of the Government. The Bureau reserves the right to reduce, 
revise, or increase proposal budgets in accordance with the needs of 
the program and the availability of funds. Awards made will be subject 
to periodic reporting and evaluation requirements per section VI.3 
above.

    Dated: October 2, 2008.
Goli Ameri,
Assistant Secretary for Educational and Cultural Affairs, Department of 
State.
 [FR Doc. E8-24020 Filed 10-8-08; 8:45 am]
BILLING CODE 4710-05-P


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