57610 Federal Register / Vol. 73, No. 193 / Friday, October 3, 2008 / Notices 

whether information about themselves 

is contained in this system should 

address written inquiries to The Chief of 

Chaplains, 2511 Jefferson Davis 

Highway, Suite 12500, Arlington, VA 

22202–3907 or the Chaplain at the Army 

installation where counseling or 

interview occurred. 

Individual should provide their full 

name, present address and telephone 

number, and signature.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to The Chief of Chaplains, 

2511 Jefferson Davis Highway, Suite 

12500, Arlington, VA 22202–3907 or the 

Chaplain at the Army installation where 

counseling or interview occurred. 

Individual should provide their full 

name, present address and telephone 

number, and signature.’’ 

* * * * * 

A0165–1b DACH 

SYSTEM NAME: 

Chaplain Privileged Counseling/ 

Interview Communication Cases 

SYSTEM LOCATION: 

Army installations. Official mailing 

addresses are published as an appendix 

to the Army’s compilation of systems of 

records notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Army members, their dependents and 

other individuals who have received 

pastoral counseling from Army 

chaplains. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Memoranda and/or documents 

resulting from counseling or interview 

sessions between a chaplain and an 

individual. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3013, Secretary of the Army; 

5 U.S.C. 301, Departmental Regulations; 

Army Regulation 165–1, Chaplain 

Activities in the United States Army 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To document privileged counseling/ 

interview sessions between Army 

chaplains and individuals. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The ‘Blanket Routine Uses’ set forth at 

the beginning of the Army’s compilation 

of systems of records notices also apply 

to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in locked file cabinets 

and electronic storage media. 

RETRIEVABILITY: 

By individual’s surname. 

SAFEGUARDS: 

Information is stored in locked 

cabinets or desks, and is accessible only 

to the chaplain maintaining the record. 

RETENTION AND DISPOSAL: 

Retained for 2 years after the 

individual case is closed; then 

destroyed by shredding. 

SYSTEM MANAGER(S) AND ADDRESS: 

The Chief of Chaplains, 2511 Jefferson 

Davis Highway, Suite 12500, Arlington, 

VA 22202–3907. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to The Chief of 

Chaplains, 2511 Jefferson Davis 

Highway, Suite 12500, Arlington, VA 

22202–3907 or the Chaplain at the Army 

installation where counseling or 

interview occurred. 

Individual should provide their full 

name, present address and telephone 

number, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to The Chief of Chaplains, 

2511 Jefferson Davis Highway, Suite 

12500, Arlington, VA 22202–3907 or the 

Chaplain at the Army installation where 

counseling or interview occurred. 

Individual should provide their full 

name, present address and telephone 

number, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340– 

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–23291 Filed 10–2–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Army 

[Docket ID: USA–2208–0070] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Army, DoD. 

ACTION: Notice to Amend a System of 

Records. 

SUMMARY: The Department of the Army 

is proposing to amend a system of 

records in its existing inventory of 

records systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective on November 3, 2008 unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: Department of the Army, 

Privacy Office, U.S. Army Records 

Management and Declassification 

Agency, 7701 Telegraph Road, Casey 

Building, Suite 144, Alexandria, VA 

22325–3905. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Vicki Short at (703) 428–6508. 

SUPPLEMENTARY INFORMATION: The 

Department of the Army systems of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendment is not within the 

purview of subsection (r) of the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

which requires the submission of a new 

or altered system report. 

Dated: September 25, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

DHA 03 

SYSTEM NAME: 

Pentagon Employee Referral Service 

(PERS) Counseling Records (February 

22, 1993, 58 FR 10227). 

CHANGES: 

Change system ID to ‘‘A0040–66c 

DASG’’. 

* * * * * 

mstockstill on PROD1PC66 with NOTICES

Federal Register / Vol. 73, No. 193 / Friday, October 3, 2008 / Notices 57611 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Pentagon Employee Referral Service, 

DiLorenzo TRICARE Health Clinic, 

Room 224, 5803 Army Pentagon, 

Washington, DC 20310–5803.’’ 

* * * * * 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 3013, Secretary of the Army; 5 

U.S.C. Part 792, Federal Employees’ 

Health and Counseling Programs; E.O. 

12564, 1986 Drug-Free Workplace; 

Army Regulation 40–66, Medical Record 

Administration and Health Care 

Documentation; and E.O. 9397 (SSN).’’ 

* * * * * 

Add two NOTES under Routine uses 

of records maintained in the system, 

including categories of users and the 

purposes of such uses: 

‘‘Note: Records of identity, diagnosis, 

prognosis, or treatment of any client/patient, 

irrespective of whether or when he/she 

ceases to be a client/patient, maintained in 

connection with the performance of any 

alcohol or drug abuse prevention and 

treatment function conducted, regulated, or 

directly or indirectly assisted by any 

department or agency of the United States, 

shall, except as provided therein, be 

confidential and be disclosed only for the 

purposes and under the circumstances 

expressly authorized in 42 U.S.C. 290dd–2. 

This statute takes precedence over the 

Privacy Act of 1974 in regard to accessibility 

of such records except to the individual to 

whom the record pertains. The DoD ’Blanket 

Routine Uses’ do not apply to these types of 

records. 

Note: This system of records contains 

individually identifiable health information. 

The DoD Health Information Privacy 

Regulation (DoD 6025.18–R) issued pursuant 

to the Health Insurance Portability and 

Accountability Act of 1996, applies to most 

such health information. DoD 6025.18–R may 

place additional procedural requirements on 

the uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974 or mentioned in this system of records 

notice. 

* * * * * 

STORAGE: 

Delete entry and replace with ‘‘Paper 

records in filing cabinets and electronic 

storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with 

‘‘Patient’s last name, Social Security 

Number (SSN) and Client Case 

Number.’’ 

SAFEGUARDS: 

Delete entry and replace with ‘‘Paper 

records are maintained in file cabinets 

that are locked when the office is not 

occupied by authorized personnel. The 

automated database files are on a 

password-protected, stand alone 

computer. All patient records are 

maintained and used with the highest 

regard for patient privacy. Only persons 

on a need-to-know basis and trained in 

the handling of information protected 

by the Privacy Act have access to the 

system.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with ‘‘Paper 

records are destroyed five years after 

termination of counseling. Destruction 

is by shredding, pulping, macerating, or 

burning. 

Electronic records are purged of 

identifying data seven years after 

termination of counseling. 

Aggregate data without personal 

identifiers is maintained for 

management/statistical purposes until 

no longer required.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Director, Pentagon Employee Referral 

Service, DiLorenzo TRICARE Health 

Clinic, Rm. 230, 5803 Army Pentagon, 

Washington, DC 20310–5803.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Director, 

Pentagon Employee Referral Service, 

DiLorenzo TRICARE HEALTH Clinic, 

5803 Army Pentagon, Washington, DC 

20310–5803. 

The request should contain the full 

name, address, Social Security Number 

(SSN) and the signature of the subject 

individual.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Director, Pentagon 

Employee Referral Service, DiLorenzo 

TRICARE Health Clinic, Rm. 230, 5803 

Army Pentagon, Washington, DC 

20310–5803. 

The request should contain the full 

name, address, Social Security Number 

(SSN) and the notarized signature of the 

subject individual.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Army’s rules for accessing records, and 

for contesting contents and appealing 

initial agency determinations are 

contained in Army Regulation 340–21; 

32 CFR part 505; or may be obtained 

from the system manager.’’ 

* * * * * 

A0040–66c DASG 

SYSTEM NAME: 

Pentagon Employee Referral Service 

(PERS) Counseling Records. 

SYSTEM LOCATION: 

Pentagon Employee Referral Service, 

DiLorenzo TRICARE Health Clinic, 

Room 224, 5803 Army Pentagon, 

Washington, DC 20310–5803. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All civilian DoD employees assigned 

to duty in the Pentagon and environ 

who are referred by management for, or 

voluntarily request, counseling 

assistance. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records on patients which are 

generated in the course of professional 

counseling. Records of information on 

condition, current status, progress and 

prognosis for patients who have 

personal, emotional, alcohol or drug 

dependency problems, including 

admitted or urinalysis-detected illegal 

drug abuse. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

5 U.S.C. Part 792, Federal Employees’ 

Health and Counseling Programs; E.O. 

12564, 1986 Drug-Free Workplace; 

Army Regulation 40–66, Medical Record 

Administration and Health Care 

Documentation; and E.O. 9397 (SSN). 

PURPOSE(S): 

To record counselor’s observations 

concerning patient’s condition, current 

status, progress prognosis and other 

relevant treatment information 

regarding patients in an employee 

assistance treatment facility. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

RECORDS IN THIS SYSTEM MAY NOT BE

DISCLOSED WITHOUT THE PRIOR WRITTEN

CONSENT OF SUCH PATIENT, UNLESS THE

DISCLOSURE WOULD BE: 

To medical personnel to the extent 

necessary to meet a bona fide medical 

emergency; 

To qualified personnel for the 

purpose of conducting scientific 

mstockstill on PROD1PC66 with NOTICES

57612 Federal Register / Vol. 73, No. 193 / Friday, October 3, 2008 / Notices 

research, management audits, financial 

audits, or program evaluation, but such 

personnel may not identify, directly or 

indirectly, any individual patient in any 

report of such research, audit, or 

evaluation, or otherwise disclose patient 

identities in any manner; and 

If authorized by an appropriate order 

of a court of competent jurisdiction 

granted after application showing good 

cause therefore. 

Note: Records of identity, diagnosis, 

prognosis, or treatment of any client/patient, 

irrespective of whether or when he/she 

ceases to be a client/patient, maintained in 

connection with the performance of any 

alcohol or drug abuse prevention and 

treatment function conducted, regulated, or 

directly or indirectly assisted by any 

department or agency of the United States, 

shall, except as provided therein, be 

confidential and be disclosed only for the 

purposes and under the circumstances 

expressly authorized in 42 U.S.C. 290dd–2. 

This statute takes precedence over the 

Privacy Act of 1974 in regard to accessibility 

of such records except to the individual to 

whom the record pertains. The DoD ‘Blanket 

Routine Uses’ do not apply to these types of 

records. 

Note: This system of records contains 

individually identifiable health information. 

The DoD Health Information Privacy 

Regulation (DoD 6025.18–R) issued pursuant 

to the Health Insurance Portability and 

Accountability Act of 1996, applies to most 

such health information. DoD 6025.18–R may 

place additional procedural requirements on 

the uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974 or mentioned in this system of records 

notice. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in filing cabinets and 

electronic storage media. 

RETRIEVABILITY: 

Patient’s last name, Social Security 

Number (SSN) and Client Case Number. 

SAFEGUARDS: 

Paper records are maintained in file 

cabinets that are locked when the office 

is not occupied by authorized 

personnel. The automated database files 

are on a password-protected, stand 

alone computer. All patient records are 

maintained and used with the highest 

regard for patient privacy. Only persons 

on a need-to-know basis and trained in 

the handling of information protected 

by the Privacy Act have access to the 

system. 

RETENTION AND DISPOSAL: 

Paper records are destroyed five years 

after termination of counseling. 

Destruction is by shredding, pulping, 

macerating, or burning. 

Electronic records are purged of 

identifying data seven years after 

termination of counseling. 

Aggregate data without personal 

identifiers is maintained for 

management/statistical purposes until 

no longer required. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Pentagon Employee Referral 

Service, DiLorenzo TRICARE Health 

Clinic, Rm. 230, 5803 Army Pentagon, 

Washington, DC 20310–5803. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Director, 

Pentagon Employee Referral Service, 

DiLorenzo TRICARE HEALTH Clinic, 

5803 Army Pentagon, Washington, DC 

20310–5803. 

The request should contain the full 

name, address, Social Security Number 

(SSN) and the signature of the subject 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Director, Pentagon 

Employee Referral Service, DiLorenzo 

TRICARE Health Clinic, Rm. 230, 5803 

Army Pentagon, Washington, DC 

20310–5803. 

The request should contain the full 

name, address, Social Security Number 

(SSN) and the notarized signature of the 

subject individual. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340– 

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Patient, counselors, supervisors, coworkers or other agency or contractoremployee personnel; private individuals 

to include family members of patient 

and outside practitioners. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–23292 Filed 10–2–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF EDUCATION 

Notice of Proposed Information 

Collection Requests 

AGENCY: Department of Education. 

SUMMARY: The IC Clearance Official, 

Regulatory Information Management 

Services, Office of Management, invites 

comments on the proposed information 

collection requests as required by the 

Paperwork Reduction Act of 1995. 

DATES: Interested persons are invited to 

submit comments on or before 

December 2, 2008. 

SUPPLEMENTARY INFORMATION: Section 

3506 of the Paperwork Reduction Act of 

1995 (44 U.S.C. Chapter 35) requires 

that the Office of Management and 

Budget (OMB) provide interested 

Federal agencies and the public an early 

opportunity to comment on information 

collection requests. OMB may amend or 

waive the requirement for public 

consultation to the extent that public 

participation in the approval process 

would defeat the purpose of the 

information collection, violate State or 

Federal law, or substantially interfere 

with any agency’s ability to perform its 

statutory obligations. The IC Clearance 

Official, Regulatory Information 

Management Services, Office of 

Management, publishes that notice 

containing proposed information 

collection requests prior to submission 

of these requests to OMB. Each 

proposed information collection, 

grouped by office, contains the 

following: (1) Type of review requested, 

e.g. new, revision, extension, existing or 

reinstatement; (2) Title; (3) Summary of 

the collection; (4) Description of the 

need for, and proposed use of, the 

information; (5) Respondents and 

frequency of collection; and (6) 

Reporting and/or Recordkeeping 

burden. OMB invites public comment. 

The Department of Education is 

especially interested in public comment 

addressing the following issues: (1) Is 

this collection necessary to the proper 

functions of the Department; (2) will 

this information be processed and used 

in a timely manner; (3) is the estimate 

of burden accurate; (4) how might the 

Department enhance the quality, utility, 

and clarity of the information to be 

collected; and (5) how might the 

Department minimize the burden of this 

collection on the respondents, including 

through the use of information 

technology. 

Dated: September 30, 2008. 

Angela C. Arrington, 

IC Clearance Official, Regulatory Information 

Management Services, Office of Management. 

Federal Student Aid 

Type of Review: New. 

Title: Request for Title IV 

Reimbursement or Heightened Cash 

Monitoring 2 (HCM2). 

Frequency: Monthly; Annually. 

mstockstill on PROD1PC66 with NOTICES