IN THE UNITED STATES DISTRICT COURT

FOR THE DISTRICT OF COLORADO

Magistrate Judge Kathleen M. Tafoya

Civil Action No. 11–cv–02402–LTB–KMT

THOMAS C. PICKERING,

Plaintiff,

v. 

THE TOWN OF ESTES PARK, COLORADO,

ERIC W. BLACKHURST, in his official capacity as Trustee of the Town of Estes Park,

MARK ELROD, in his official capacity as Trustee of the Town of Estes Park,

JOHN ERICSON, in his official capacity as Trustee of the Town of Estes Park,

WENDY KOENIG, in her official capacity as Trustee of the Town of Estes Park,

JERRY MILLER, in his official capacity as Trustee of the Town of Estes Park,

CHUCK LEVINE, in his official capacity as Mayor Pro Tem of the Town of Estes Park,

WILLIAM C. PINKHAM, in his official capacity as Mayor of the Town of Estes Park, and

JACQUIE HALBURNT, in her official capacity as the Town Administrator of the Town of Estes

Park, Colorado, 

Defendants.

ORDER SETTING RULE 16(b) SCHEDULING CONFERENCE

AND RULE 26(f) PLANNING MEETING

This case has been referred to Magistrate Judge Kathleen M. Tafoya by Senior District

Judge Lewis T. Babcock, pursuant to the Order of Reference filed October 25, 2011. See 28

U.S.C. §636(b)(1)(A) and (B) and Fed. R. Civ. P. 72(a) and (b).

IT IS HEREBY ORDERED:

(1) The court shall hold a Fed. R. Civ. P. 16(b) scheduling and planning conference on

January 5, 2012, at

10:15 a.m. (Mountain Time).

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The term “party” as used in this Order means counsel for any party represented by a

lawyer, and any pro se party not represented by a lawyer.

2

The conference shall be held in Courtroom C-201, Second Floor, of the Byron Rogers U.S.

Courthouse, 1929 Stout Street, Denver, Colorado. If this date is not convenient for any party1

,

he or she shall file a motion to reschedule the conference to a more convenient time. Please

remember that anyone seeking entry into the Byron Rogers United States Courthouse will

be required to show valid photo identification. See D.C.COLO.LCivR 83.2B.

A copy of instructions for the preparation of a scheduling order and a form scheduling

order can be downloaded from the Court’s website at www.co.uscourts.gov/forms-frame.htm

(Click on “Civil Forms” in the blue box at the top of the screen and scroll down to the bold

heading “Standardized Order Forms”). Parties are to prepare the proposed scheduling order in

accordance with the Court’s form.

The parties shall submit their proposed scheduling order, pursuant to District of Colorado

Electronic Case Filing (“ECF”) Procedures V.5.12, on or before:

5:00 p.m. (Mountain Time) on

December 29, 2011.

(2) In preparation for the scheduling/planning conference, the parties are directed to

confer in accordance with Fed. R. Civ. P. 26(f), on or before: 

December 15, 2011.

The court strongly encourages the parties to meet face to face, but should that prove impossible,

the parties may meet by telephone conference. All parties are jointly responsible for arranging

and attending the Rule 26(f) meeting.

During the Rule 26(f) meeting, the parties shall discuss the nature and basis of their

claims and defenses and the possibilities for a prompt settlement or resolution of the case, make

or arrange for the disclosures required by Fed. R. Civ. P. 26(a)(1), and develop their proposed

scheduling/discovery plan. The parties should also discuss the possibility of informal discovery,

such as conducting joint interviews with potential witnesses, joint meetings with clients,

depositions via telephone, or exchanging documents outside of formal discovery.

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In those cases in which: (i) the parties’ substantive allegations involve extensive

computer-generated records; (ii) a substantial amount of disclosure or discovery will involve

information or records in electronic form (i.e., e-mail, word processing, databases); (iii) expert

witnesses will develop testimony based in large part on computer data and/or modeling; or (iv)

any party plans to present a substantial amount of evidence in digital form at trial, the parties

shall confer regarding steps they can take to preserve computer records and data, facilitate

computer-based discovery and who will pay costs, resolve privilege issues, limit discovery costs

and delay, and avoid discovery disputes relating to electronic discovery. The parties shall be

prepared to discuss these issues, as appropriate, in the proposed Scheduling Order and at the

scheduling and planning conference. 

These are the minimum requirements for the Rule 26(f) meeting. The parties are

encouraged to have a comprehensive discussion and are required to approach the meeting

cooperatively and in good faith. The parties are reminded that the purpose of the Rule 26(f)

meeting is to expedite the disposition of the action, discourage wasteful pretrial activities, and

improve the quality of any eventual trial through more thorough preparation. The discussion of

claims and defenses shall be a substantive, meaningful discussion. 

The parties are reminded that pursuant to Fed. R. Civ. P. 26(d), no discovery shall be

sought prior to the Rule 26(f) meeting.

(3) The parties shall comply with the mandatory disclosure requirements of Fed. R. Civ.

P. 26(a)(1) on or before:

December 29, 2011.

Counsel and parties are reminded that mandatory disclosure requirements encompass computerbased evidence which may be used to support claims or defenses. Mandatory disclosures must

be supplemented by the parties consistent with the requirements of Fed. R. Civ. P. 26(e). 

Counsel and parties are reminded that mandatory disclosure requirements encompass computerbased evidence which may be used to support claims or defenses. Mandatory disclosures must

be supplemented by the parties consistent with the requirements of Fed. R. Civ. P. 26(e). 

Mandatory disclosures and supplementation are not to be filed with the Clerk of the Court. 

(4) All parties are expected to be familiar with the United States District Court for the

District of Colorado Local Rules of Practice (D.C.COLO.LCivR.). Copies are available from

Office of the Clerk, United States District Court for the District of Colorado, or through the

District Court’s web site: www.cod.uscourts.gov. 

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All out-of-state counsel shall comply with D.C.COLO.LCivR. 83.3 prior to the

Scheduling/Planning Conference.

Dated this 26th day of October, 2011.

BY THE COURT:

Kathleen M. Tafoya

United States Magistrate Judge

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