Federal Register / Vol. 73, No. 191 / Wednesday, October 1, 2008 / Notices 57069 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–23025 Filed 9–30–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2008–OS–0117] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Contract Audit 

Agency, DoD. 

ACTION: Notice to add a System of 

Records. 

SUMMARY: The Defense Contract Audit 

Agency proposes to add a system of 

records notice in its existing inventory 

of records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on 

October 31, 2008 unless comments are 

received that would result in a contrary 

determination. 

ADDRESSES: Send comments to Senior 

Advisor, Defense Contract Audit 

Agency, Information and Privacy, CM, 

8725 John J. Kingman Road, Suite 2135, 

Fort Belvoir, VA 22060–6201. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Darryl Aaron at (703) 767–6219. 

SUPPLEMENTARY INFORMATION: The 

Defense Contract Audit Agency systems 

of records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system reports, as 

required by 5 U.S.C. 552a(r), of the 

Privacy Act of 1974, as amended, were 

submitted on September 22, 2008, to the 

House Committee on Government 

Oversight and Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: September 23, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

RDCAA 590.14 

SYSTEM NAME: 

Access Request Records. 

SYSTEM LOCATION: 

Chief, Information Technology 

Operations, Headquarters, Defense 

Contract Audit Agency, ATTN: DCAA 

OIT, 8725 John J. Kingman Road, Fort 

Belvoir, VA 22060–6219. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Defense Contract Audit Agency 

(DCAA) civilian personnel and 

contractor employees, and any 

individuals requiring access to DCAAcontrolled networks, computer systems, 

and databases. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

System contains documents relating 

to requests for and grants of access to 

DCAA computer networks, systems, or 

databases. The records contain the 

individual’s name; Social Security 

Number (SSN); citizenship; physical 

and electronic addresses; work 

telephone numbers; office symbol; 

contractor/employee status; type of 

access/permissions required; 

verification of need-to-know; dates of 

mandatory information assurance 

awareness training; and security 

clearance data. For contractors, the 

system also contains the company 

name, contract number, and contract 

expiration date. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 5 U.S.C. 302, Delegation of 

Authority; 10 U.S.C. 133, Under 

Secretary of Defense for Acquisition and 

Technology; 18 U.S.C. 1029, Access 

device fraud; and E.O. 10450 Security 

Requirements for Government 

Employees as amended; DoDI 8500.2, 

Information Assurance (IA) 

Implementation; and E.O. 9397 (SSN). 

PURPOSE(S): 

To control and track access to DCAAcontrolled networks, computer systems, 

and databases. The records may also be 

used by law enforcement officials to 

identify the occurrence of and assist in 

the prevention of computer misuse and/ 

or crime. Statistical data, with all 

personal identifiers removed, may be 

used by management for system 

efficiency, workload calculation, or 

reporting purposes. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘‘Blanket Routine Uses’’ set 

forth at the beginning of DCAA’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

By individual’s name or Social 

Security Number (SSN). 

SAFEGUARDS: 

Records are maintained in secure, 

limited access, or monitored work areas 

accessible only to authorized personnel. 

Only the originator and DCAA security 

office can view an individual’s SSN. 

Electronic records are stored on 

computer systems employing software 

programs that monitor network traffic to 

identify unauthorized attempts to 

upload or change information. Access to 

computer systems is password and/or 

Public Key Infrastructure controlled. 

RETENTION AND DISPOSAL: 

Records are deleted when no longer 

needed for administrative, legal, audit, 

or other operational purposes. Records 

relating to contractor access are 

destroyed 3 years after contract 

completion or termination. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Information Technology 

Operations, Headquarters Defense 

Contract Audit Agency, ATTN: DCAA 

OIT, 8725 John J. Kingman Road, Fort 

Belvoir, VA 22060–6219. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to the Privacy 

Act Officer, Headquarters, Defense 

Contract Audit Agency, ATTN: CMR, 

8725 John J. Kingman Road, Suite 2135, 

Fort Belvoir, VA 22060–6219. 

Written requests will contain 

individual’s name, Social Security 

Number (SSN), proof of identification 

and any other pertinent information 

necessary. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access records 

about themselves contained in this 

system of records should address 

written inquiries to the Privacy Act 

Officer, Headquarters, Defense Contract 

Audit Agency, ATTN: CMR, 8725 John 

J. Kingman Road, Suite 2135, Fort 

Belvoir, VA 22060–6219. 

Written requests will contain 

individual’s name, Social Security 


jlentini on PROD1PC65 with NOTICES
57070 Federal Register / Vol. 73, No. 191 / Wednesday, October 1, 2008 / Notices 

Number (SSN), proof of identification 

and any other pertinent information 

necessary. 

CONTESTING RECORD PROCEDURES: 

DCAA’s rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DCAA Regulation 5410.10; 

32 CFR part 317; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Information is supplied by record 

subjects, their supervisors, and the 

personnel security staff. Some data, 

such as information technology access 

code, is supplied by the Information 

Technology staff. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–23027 Filed 9–30–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2008–OS–0116] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Finance and 

Accounting Service, DoD. 

ACTION: Notice to Add a New System of 

Records. 

SUMMARY: The Defense Finance and 

Accounting Service (DFAS) is proposing 

to add a system of records notice to its 

inventory of record systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended. 

DATES: This action will be effective 

without further notice on October 31, 

2008 unless comments are received that 

would result in a contrary 

determination. 

ADDRESSES: Send comments to the 

FOIA/PA Program Manager, Corporate 

Communications and Legislative 

Liaison, Defense Finance and 

Accounting Service, 6760 E. Irvington 

Place, Denver, CO 80279–8000. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft, 303–676–6045. 

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service notices for systems of records 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on September 22, 2008, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

December 12, 2000, 65 FR 239. 

Dated: September 23, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

T4500a 

SYSTEM NAME: 

Defense Transportation Payment 

System—Accounting (DTRS–A) 

Records. 

SYSTEM LOCATION: 

Defense Information Systems Agency, 

Defense Enterprise Computing Center, 

Ogden, 8705 Industrial Blvd., Tinker 

AFB OK 73145–3352. 

Defense Finance & Accounting 

Service (DFAS), Indianapolis, Systems 

Management Directorate, Vendor 

Payment System, 8899 E. 56th Street, 

Indianapolis, IN 46249–0100. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

United States Air Force, Army, active, 

and reserve members, Department of 

Defense (DoD) civilian employees, and 

other Federal civilian employees paid 

by appropriated funds, such as U.S. 

Department of State and Federal Bureau 

of Prisons employees whose household 

goods claims are processed by the 

Defense Finance and Accounting 

Service. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Numbers (SSN), Electronic Fund 

Transfer data, addresses, and financial 

payment information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations, Department of Defense 

Financial Management Regulation 

(DoDFMR) 7000.14–R, Volume 5, 31 

U.S.C. Section 3511, 3512, and 3513, 

and E.O. 9397. 

PURPOSE(S): 

It will be a standard base level 

entitlement system used for making 

government transportation tickets and 

government excess baggage allowance 

ticket payments. The system will 

contain accounting records for funding 

authority, commitments, and 

obligations. The system will account for 

and produce monthly financial status 

reports related to the household goods 

transportation payments that are made 

to moving companies, carriers, vendors, 

service members, Department of Defense 

(DoD) civilian employees, and U.S. 

Department of State and Federal Bureau 

of Prisons’ Federal civilian employees. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: The DoD 

‘Blanket Routine Uses’ published at the 

beginning of the DFAS compilation of 

systems of records notices apply to this 

system. 

To the U.S. Department of State to 

provide accounting and financial status 

reports or other data contained in this 

system related to the household goods 

transportation payments made to 

moving companies, carriers, and 

vendors, for this agency. 

To the Federal Bureau of Prisons to 

provide accounting and financial status 

reports or other data contained in this 

system related to the household goods 

transportation payments made to 

moving companies, carriers, and 

vendors, for this agency. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronically storage media and 

paper records in file folders. 

RETRIEVABILITY: 

Name and Social Security Number 

(SSN). 

SAFEGUARDS: 

Records are stored in an office 

building protected by guards, controlled 

screening, use of visitor registers, 

electronic access, and/or locks. Access 

to records is limited to authorized 

individuals who are properly screened 

and cleared on a need-to-know basis in 

the performance of their duties. 

Passwords and digital signatures are 

used to control access to the system 

data, and procedures are in place to 

deter and detect browsing and 

unauthorized access. Physical and 

electronic access are limited to persons 

responsible for servicing and authorized 

to use the system. 

RETENTION AND DISPOSAL: 

Records are temporary in nature, cut 

off at the end of the fiscal year and 

destroyed 6 years and 3 months after 


jlentini on PROD1PC65 with NOTICES