Federal Register / Vol. 73, No. 190 / Tuesday, September 30, 2008 / Notices 56807 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2008–OS–0106] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to add a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

October 30, 2008 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to Chief, 

OSD/JS Privacy Office, Freedom of 

Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on August 27, 2008, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: September 22, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

DPR 36 

SYSTEM NAME: 

Defense Integrated Military Human 

Resources System (DIMHRS) Records. 

SYSTEM LOCATION: 

Primary Location Corporate Data 

Center, Defense Enterprise Computing 

Center Ogden, 7879 Wardleigh Road, 

Hill AFB, UT 84056–5996. 

Decentralized segments are located at 

Department of Defense (DoD) activities 

worldwide. Official mailing addresses 

can be obtained from the appropriate 

Service point of contact found in the 

‘‘Notification procedure’’ or ‘‘Record 

Access’’ sections of this proposed 

system of records notice. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the United States Army, 

Navy, Air Force and Marines to include: 

Active Duty, National Guard, Reserve, 

Retired and former military personnel, 

and Coast Guard personnel when 

operating as a military service under the 

Department of the Navy. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personal Information: Individual’s 

name, rank/grade, address, date of birth, 

eye color, height, weight, place of birth, 

Social Security Number (SSN), and 

similar personal identifiers for 

beneficiary/dependant purposes; 

mother’s maiden name, driver’s license 

number, security level, office location, 

assigned user name and security 

questions, local and home of record 

addresses, phone numbers and 

emergency contact information. 

Personnel Information: Performance 

plans, evaluation and review history; 

enrollment, participation, status and 

outcome information for Personnel 

Programs; service qualification and 

performance measures; types of orders; 

accomplishments, skills and 

competencies; career preferences; 

contract information related to Oath of 

Office, enlistment and re-enlistment; 

retirement and separation information; 

retirement points including information 

necessary to determine retirement pay; 

benefits eligibility, enrollment, 

designations and status information; 

Uniform Code of Military Justice (UCMJ) 

Actions summarizing court martial, 

non-judicial punishments, and similar 

or related documents. Circumstances of 

an incident the member was involved in 

and whether he or she is in an injured, 

wounded, seriously wounded, or ill 

duty status from the incident. 

Duty related information: Duty 

station, employment and job related 

information and history; deployment 

information; work title, work address 

and related work contact information 

(e.g., phone and fax numbers, E-mail 

address), supervisor’s name and related 

contact information. 

Education and training: High school 

graduation date and location; highest 

level of education; other education, 

training and school information 

including courses and training 

completion. 

Pay Entitlement and Allowances: Pay 

information including earnings and 

allowances, additional pay (bonuses, 

special, and incentive pays); payroll 

computation, balances and history with 

associated accounting elements; leave 

balances and leave history. 

Deductions from Pay: Tax information 

(federal, state and local) based on 

withholding options, payroll 

deductions, garnishments; savings bond 

information including designated 

owner, deductions, and purchase dates; 

thrift savings plan participation. 

Other pay-related information: Direct 

deposit information including financial 

institution name, routing number and 

account information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 113 note, Secretary of 

Defense; 10 U.S.C. 3013, Secretary of the 

Army; 10 U.S.C. 5013, Secretary of the 

Navy; 10 U.S.C. 8013, Secretary of the 

Air Force; 14 U.S.C. 5 and 92, Coast 

Guard; 37 U.S.C., Pay and Allowances 

of the Uniformed Services; and E.O. 

9397 (SSN). 

PURPOSE(S): 

Provide a fully integrated military 

personnel and pay capability for all 

Components of the Military Services of 

the Department of Defense. 

Additionally, DIMHRS will provide the 

Military Services and their components 

the capability to effectively manage 

their members during peacetime, war, 

and through mobilization and 

demobilization. In addition, it will be 

used as a management tool for decisions 

made within the Department of Defense. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To officials and employees of the 

Department of Health and Human 

Services, and Selective Service 

Administration in the performance of 

their official duties related to eligibility, 

notification, and assistance in obtaining 

benefits for which members, former 

members or retiree may be eligible. 

To officials and employees of the 

Department of Veterans Affairs in the 

performance of their official duties 

related to approved research projects, 

and for processing and adjudicating 

claims, determining eligibility, 

notification, and assistance in obtaining 

benefits and medical care for which 

members, former members, retiree and 

family members/annuitants may be 

eligible. 


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56808 Federal Register / Vol. 73, No. 190 / Tuesday, September 30, 2008 / Notices 

To the Department of Veterans Affairs 

to provide information regarding a 

service-member’s record or family 

member for the purposes of supporting 

eligibility processing for the Servicemember’s Group Life Insurance 

program. 

To state and local agencies in the 

performance of their official duties 

related to verification of status for 

determination of eligibility for Veterans 

Bonuses and other benefits and 

entitlements. 

To officials and employees of the 

American Red Cross in the performance 

of their duties relating to the assistance 

of the members and their dependents 

and relatives, or related to assistance 

previously furnished such individuals, 

without regard to whether the 

individual assisted or his/her sponsor 

continues to be a member of the Military 

Service. Access will be limited to those 

portions of the member’s record 

required to effectively assist the 

member. 

To the U.S. Citizenship and 

Immigration Services for use in making 

alien admission and naturalization 

inquiries. 

To the Social Security Administration 

to obtain or verify Social Security 

Numbers or to substantiate applicant’s 

credit for social security compensation. 

To officials and employees of the 

Office of the Sergeant at Arms of the 

United States House of Representatives 

in the performance of their official 

duties related to the verification of the 

active duty military service of Members 

of Congress. Access is limited to those 

portions of the member’s record 

required to verify time in service. 

To the widow or widower, dependent, 

or next-of-kin of deceased members to 

settle the affairs of the deceased 

member. The categories of individuals 

listed will have to verify relationship by 

providing a birth certificate, marriage 

license, death certificate, or court 

document as requested/required to 

prove they are who they say they are. 

To governmental agencies for the 

conduct of computer matching 

agreements for the purpose(s) of 

determining eligibility for federal 

benefit programs, to determine 

compliance with benefit program 

requirements and to recover improper 

payments or delinquent debts under a 

federal benefit program. 

To officials of the U.S. Coast Guard 

(USCG) for the purpose of creating 

service records for current USCG 

members that had prior Military 

Service. 

To federal and state licensing 

authorities and civilian certification 

boards, committees and/or ecclesiastical 

endorsing organizations for the 

purposes of professional credentialing 

(licensing and certification) of lawyers, 

chaplains and health professionals. 

To Federal agencies such as the 

National Academy of Sciences, for the 

purposes of conducting personnel and/ 

or health-related research in the interest 

of the Federal government and the 

public. When not considered 

mandatory, the names and other 

identifying data will be eliminated from 

records used for such research studies. 

To the officials and employees of the 

Department of Labor in the performance 

of their official duties related to 

employment and compensation. 

The ‘‘Blanket Routine Uses’’ set forth 

at the beginning of DoD’s compilation of 

System of Records Notices apply to this 

system. 

Note: Disclosure to consumer reporting 

agencies: Disclosures pursuant to 5 U.S.C. 

552a(b)(12) may be made from this system to 

‘‘consumer reporting agencies’’ as defined in 

the Fair Credit Reporting Act (14 U.S.C. 

1681a(f)) or the Federal Claims Collection 

Act of 1966 (31 U.S.C. 3701(a)(3)). The 

purpose of this disclosure is to aid in the 

collection of outstanding debts owed to the 

Federal government, typically to provide an 

incentive for debtors to repay delinquent 

Federal government debts by making these 

debts part of their credit records. 

The disclosure is limited to information 

necessary to establish the identity of the 

individual, including name, address, and 

taxpayer identification number (Social 

Security Number); the amount, status, and 

history of the claim; and the agency or 

program under which the claim arose for the 

sole purpose of allowing the consumer 

reporting agency to prepare a commercial 

credit report. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

Individual’s name, Social Security 

Number (SSN), and date of birth. 

SAFEGUARDS: 

DIMHRS automated data is 

maintained in controlled government 

facilities. Physical entry is restricted by 

the use of locks, guards, and is 

accessible only to authorized personnel 

with a need-to-know. Access to personal 

data is limited to person(s) responsible 

for maintaining and servicing DIMHRS 

data in performance of their official 

duties and who are properly trained, 

screened and cleared for a need-toknow. Access to personal data is further 

restricted by the use of Common Access 

Card (CAC) and/or strong password, 

which are changed periodically 

according to DoD security policy. 

RETENTION AND DISPOSAL: 

Disposition pending. Until the 

National Archives and Records 

Administration has approved the 

retention and disposal of these records, 

treat them as permanent. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of the Under Secretary 

of Defense, Personnel and Readiness, 

Information Management, 4040 Fairfax 

Drive, Arlington, VA 22203–1613. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

appropriate address below. 

Navy Records—Navy Personnel 

Command, Records Management and 

Policy, PERS 312E, 5720 Integrity Drive, 

Millington, TN 38055–3120. 

Marine Corps Records—Commandant 

of the Marine Corps, Code MMSB–12, 

2008 Elliott Road, Quantico, VA 22134– 

5030. 

Army Records—U.S. Army Human 

Resources Command, Attn: AHRC– 

PAV–V, 1 Reserve Way, St. Louis, MO 

63132–5200. 

Air Force Records—Air Force 

Personnel Center, HQ AFPC/DPSSRP, 

550 C Street West, Suite 19, Randolph 

AFB, TX 78150–4721. 

Coast Guard Records—Commander, 

CGPC–adm–3, USCG Personnel 

Command, 4200 Wilson Blvd., Suite 

1100, Arlington, VA 22203–1804. 

Requests should contain individual’s 

legal name, Social Security Number 

(SSN), and date of birth. 

RECORD ACCESS PROCEDURES: 

Individuals seeking written access to 

information about themselves contained 

in this system of records should address 

written inquiries to the appropriate 

address below. 

Navy Records—Navy Personnel 

Command, Records Management and 

Policy, PERS 312E, 5720 Integrity Drive, 

Millington, TN 38055–3120. 

Marine Corps Records—Commandant 

of the Marine Corps, Code MMSB–12, 

2008 Elliott Road, Quantico, VA 22134– 

5030. 

Army Records—U.S. Army Human 

Resources Command, Attn: AHRC– 

PAV–V, 1 Reserve Way, St. Louis, MO 

63132–5200. 

Air Force Records—Air Force 

Personnel Center, HQ AFPC/DPSSRP, 

550 C Street West, Suite 19, Randolph 

AFB, TX 78150–4721. 

Coast Guard Records—Commander, 

CGPC–adm–3, USCG Personnel 


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Federal Register / Vol. 73, No. 190 / Tuesday, September 30, 2008 / Notices 56809 

Command, 4200 Wilson Blvd., Suite 

1100, Arlington, VA 22203–1804. 

Requests should contain individual’s 

legal name, Social Security Number 

(SSN), and date of birth. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing 

information about themselves and for 

contesting contents and appealing 

initial agency determinations are 

published in Administrative Instruction 

81; 32 CFR part 311; or may be obtained 

from the Privacy Act Office, Office of 

Freedom of Information, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

RECORD SOURCE CATEGORIES: 

Data contained in this system is 

collected from the individual and DoD 

Military Services Human Resource 

Offices. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–22841 Filed 9–29–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

Senior Executive Service Performance 

Review Board 

AGENCY: Department of Defense Office 

of Inspector General. 

ACTION: Notice. 

SUMMARY: This notice announces the 

appointment of the members of the 

Senior Executive Service (SES) 

Performance Review Board (PRB) for the 

Department of Defense Office of 

Inspector General (DoD OIG), as 

required by 5 U.S.C. 4314(c)(4). The 

PRB provides fair and impartial review 

of SES performance appraisals and 

makes recommendations regarding 

performance ratings and performance 

awards to the Inspector General. 

DATES: Effective Date: September 23, 

2008. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Phyllis Hughes, Director, Human 

Capital Advisory Services, 

Administration and Management, DoD 

OIG, 400 Army Navy Drive, Arlington, 

VA 22202, (703) 602–4516. 

SUPPLEMENTARY INFORMATION: In 

accordance with 5 U.S.C. 4314(c)(4), the 

following executives are appointed to 

the DoD OIG, PRB: 

Karen Ellis, Assistant Inspector General 

for Investigations, Department of 

Agriculture. 

Marla Freedman, Assistant Inspector 

General for Audit, Department of 

Treasury. 

William Maharay, Deputy Inspector 

General for Audit Services, 

Department of Energy. 

Lisa Martin, General Counsel, United 

States Postal Service, Office of 

Inspector General. 

Andrew Patchan, Assistant Inspector 

General for Audits and Attestations, 

Federal Reserve Board. 

Peter Usowski, Assistant Inspector 

General for Investigations, Central 

Intelligence Agency. 

Dated: September 22, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

[FR Doc. E8–22867 Filed 9–29–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Army 

Board of Visitors, United States 

Military Academy (USMA) 

AGENCY: Department of the Army, DoD. 

ACTION: Meeting Notice. 

SUMMARY: Under the provisions of the 

Federal Advisory Committee Act of 

1972 (5 U.S.C., Appendix, as amended), 

the Government in the Sunshine Act of 

1976 (5 U.S.C. 552b, as amended), and 

41 CFR 102–3.150, the Department of 

Defense announces that the following 

Federal advisory committee meeting 

will take place: 

1. Name of Committee: United States 

Military Academy Board of Visitors. 

2. Date: Friday, October 24, 2008. 

3. Time: 9 a.m.–1 p.m. Members of the 

public wishing to attend the meeting 

will need to show photo identification 

in order to gain access to the meeting 

location. All participants are subject to 

security screening. 

4. Location: Superintendent’s 

Conference Room, Taylor Hall, West 

Point, NY. 

5. Purpose of the Meeting: This is the 

2008 Fall/Annual Meeting of the USMA 

Board of Visitors (BoV). Members of the 

Board will be provided updates on 

Academy issues. 

6. Agenda: The Academy leadership 

will provide the Board updates on the 

following: The Academic Program, 

Athletic Program, and the Residential 

Communities Initiative. 

7. Public’s Accessibility to the 

Meeting: Pursuant to 5 U.S.C. 552b and 

41 CFR 102–3.140 through 102–3.165, 

and the availability of space, this 

meeting is open to the public. Seating is 

on a first-come basis. 

8. Committee’s Designated Federal 

Officer or Point of Contact: Ms. Cynthia 

Kramer, (845) 938–5078, 

Cynthia.kramer@us.army.mil. 

SUPPLEMENTARY INFORMATION: Any 

member of the public is permitted to file 

a written statement with the USMA 

Board of Visitors. Written statements 

should be sent to the Designated Federal 

Officer (DFO) at: United States Military 

Academy, Office of the Secretary of the 

General Staff (MASG), 646 Swift Road, 

West Point, NY 10996–1905 or faxed to 

the Designated Federal Officer (DFO) at 

(845) 938–3214. Written statements 

must be received no later than five 

working days prior to the next meeting 

in order to provide time for member 

consideration. By rule, no member of 

the public attending open meetings will 

be allowed to present questions from the 

floor or speak to any issue under 

consideration by the Board. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cynthia Kramer, (845) 938–5078 (fax: 

845–938–3214) or via e-mail: 

Cynthia.kramer@us.army.mil. 

Brenda S. Bowen, 

Army Federal Register Liaison Officer. 

[FR Doc. E8–22917 Filed 9–29–08; 8:45 am] 

BILLING CODE 3710–08–P 

DEPARTMENT OF ENERGY 

Environmental Management SiteSpecific Advisory Board, Paducah 

AGENCY: Department of Energy (DOE). 

ACTION: Notice of open meeting. 

SUMMARY: This notice announces a 

meeting of the Environmental 

Management Site-Specific Advisory 

Board (EM SSAB), Paducah. The 

Federal Advisory Committee Act (Pub. 

L. 92–463, 86 Stat. 770) requires that 

public notice of this meeting be 

announced in the Federal Register. This 

meeting is being held in place of the 

September 18, 2008, meeting, which 

was cancelled. 

DATES: Thursday, October 16, 2008, 

6 p.m. 

ADDRESSES: Barkley Centre, 111 

Memorial Drive, Paducah, Kentucky 

42001. 

FOR FURTHER INFORMATION CONTACT: 

Reinhard Knerr, Deputy Designated 

Federal Officer, Department of Energy 

Paducah Site Office, Post Office Box 

1410, MS–103, Paducah, Kentucky 

42001, (270) 441–6825. 

SUPPLEMENTARY INFORMATION: 

Purpose of the Board: The purpose of 

the Board is to make recommendations 

to DOE in the areas of environmental 


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