U.S. Department of Justice OMB No. 1121-0329 

Office of Justice Programs 

National Institute of Justice 

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), National Institute of 

Justice (NIJ) is pleased to announce that it is seeking applications for funding to develop 

improved location-based information systems for managing offenders under community 

supervision or for the evaluation of such systems. This program furthers the Department’s 

mission by sponsoring research to provide objective, independent, evidence-based knowledge 

and tools to meet the challenges of crime and justice, particularly at the State and local levels. 

Solicitation: 

Developing and Evaluating Location-based 

Information Systems for Offender 

Supervision 

Eligibility 

In general, NIJ is authorized to make grants to, or enter into contracts or cooperative 

agreements with, States (including territories), local governments (including federallyrecognized Indian tribal governments as determined by the Secretary of the Interior and 

published in the Federal Register), nonprofit and profit organizations (including tribal nonprofit 

and profit organizations), institutions of higher education (including tribal institutions of higher 

education), and certain qualified individuals. Foreign governments, foreign organizations, and 

foreign institutions of higher education are not eligible to apply. 

Deadline 

Registration with OJP’s Grant Management System (GMS) is required prior to application 

submission. (See “How to Apply,” page 8.) 

All applications are due by 11:45 p.m. eastern time on June 1, 2010. 

(See “Deadlines: Registration and Application,” page 3.) 

Contact Information 

For technical assistance with submitting the application, contact the Grants Management 

System Support Hotline at 1–888–549–9901, option 3 or via e-mail to 

GMS.HelpDesk@usdoj.gov. 

Note: The GMS Support Hotline hours of operation are Monday-Friday from 6:00 a.m. to 

midnight eastern time, except for Federal holidays. 

For assistance with any other requirement of this solicitation, contact Jack Harne, Physical 

Scientist, at 202-616-2911or by e-mail to jack.harne@usdoj.gov. 

SL# 000914 
CONTENTS 

Overview ........................................................................................................................... 3

Deadlines: Registration and Application ........................................................................... 3 

Eligibility ............................................................................................................................ 3 

Specific Information .......................................................................................................... 3 

Performance Measures ..................................................................................................... 7 

How to Apply ..................................................................................................................... 8 

What an Application Must Include ................................................................................... 10 

Standard Form 424 ............................................................................................. 10 

Program Narrative ............................................................................................... 10 

Budget Detail Worksheet and Budget Narrative ................................................. 11 

Indirect Cost Rate Agreement (if applicable) ...................................................... 11 

Tribal Authorizing Resolution (if applicable) ........................................................ 12 

Other Standard Forms ........................................................................................ 12 

Selection Criteria ............................................................................................................. 12 

Review Process .............................................................................................................. 14 

Additional Requirements ................................................................................................. 14 

Application Checklist ....................................................................................................... 17 

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Developing and Evaluating Location-based 

Information Systems for Offender Supervision 

CFDA No. 16.560 

Overview 

The National Institute of Justice (NIJ) is the research, development, and evaluation agency of 

the U.S. Department of Justice and a component of the Office of Justice Programs (OJP). NIJ 

provides objective, independent, evidence-based knowledge and tools to enhance the 

administration of justice and public safety. 

With this solicitation, NIJ seeks applications for funding to develop improved location-based 

information systems for managing offenders under community supervision and/or to evaluate 

the effectiveness of such systems. 

Authorizing Legislation: Omnibus Crime Control and Safe Streets Act of 1968 (sections 201 

and 202); Homeland Security Act of 2002 (section 232). 

Deadlines: Registration and Application 

Registration is required prior to submission. The deadline to register in GMS is 11:45 p.m. 

eastern time on June 1, 2010 and the deadline for applying for funding under this 

announcement is 11:45 p.m. eastern time on June 1, 2010. Please see the “How to Apply” 

section, page 8, for more details. 

Eligibility 

Please refer to the title page for eligibility information under this program. 

Specific Information— Developing and Evaluating Locationbased Information Systems for Offender Supervision

At the conclusion of 2007, over 5.1 million adult men and women were supervised in the 

community, either on probation or parole. Community supervision offers the potential for a more 

cost effective alternative to incarceration, but policy, practice, and technology need to be 

improved to fulfill that potential. 

NIJ seeks applications for funding to: (1) develop improved location-based information systems 

for managing offenders under community supervision; (2) evaluate the effectiveness of locationbased information systems currently being used for that purpose; or (3) to develop improved 

systems and then to evaluate those systems. 

1. Development – The technology used for electronically monitoring offenders under 

community supervision generates a vast amount of data. This volume of data is extremely 

difficult to manage. The location-based information systems used by most agencies today 

do not make full use of all the data generated. 

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NIJ seeks proposals to develop new technology to more fully use these data, with a focus 

on three areas: 

• Facilitating the process of identifying travel patterns of individual offenders. 

• Correlating geographic data of groups of offenders so that potentially problematic 

group activities can be identified to determine additional supervision strategies that 

correctional agencies may need to implement before new crimes occur. 

• Correlating the travel patterns of offenders in context to the relevant (with regard to 

the conditions of an individual’s supervision) and proximate human environment 

(e.g., schools, liquor stores, etc.). 

Desired capabilities include, but are not limited to: 

• Assisting in Daily Review of Location Points - As part of the supervision process, some 

agencies require their officers to conduct a daily review of each tracked offender’s 

location points. This is an extremely time consuming activity. Automated analysis tools 

could be exploited to streamline this work. Similarly, once an officer has reviewed a daily 

pattern and determined that there are no issues of concern, this pattern could be tagged 

as “screened” or “authorized.” Software tools could be developed to identify and flag 

certain patterns or anomalies so that the officer can focus on what is different rather than 

reviewing the same known points daily. 

• Identifying Patterns of Offender Routine Activities - Monitoring devices systematically 

capture data location on regular intervals, whether relevant or not. Efficient methods for 

identifying patterns of offender travel and location as they emerge do not exist. 

Automated analysis tools that perform this function would be extremely beneficial, since 

these patterns could provide the supervising officer with information that may be 

important to the public safety mission. These patterns can form baseline routine 

activities to compare against an offender, or compare against other offenders of similar 

disposition. An officer may program the tool to notify whenever a tracked offender is 

positioned in the same location at regular intervals. This information would be useful to 

the officer so s/he can ask pertinent questions of the offender or visit the location to 

observe the activity. Other patterns of interest might include the variation in the duration 

of time it takes an offender to get from point to point and the amount of time spent 

“loitering” in one particular location. 

• Identifying When Offenders Congregate - It is difficult to identify instances when tracked 

offenders are congregating, particularly if offenders are on different caseloads or 

supervised by different agencies. It would be very useful to identify when, for example, 

more than two offenders are in the same location at the same time for more than 15 

minutes. Software to support analysis of this type could be developed.

Analyzing Environmental Contexts - Analysis of offender location and travel data by itself can be 

revealing. (For example, a monitoring officer can derive useful information merely by being able 

to observe that an offender barred from using illicit drugs or drinking as a condition of parole is 

hanging out in a known drug market area or in an area with a lot of bars.) It is also important, 

however, to understand these travel patterns in relation to the choices offenders make about 

where they go, how they get there and why they are spending time in any one place. For 

example, a software application with automated analysis tools could identify and correlate 

locations that are most associated with particular criminal activity. This information could be 

used to identify offenders who spend a disproportionate amount of time in “risky” areas and 

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work with them to avoid these areas if possible. This could be achieved through the 

incorporation of urban environmental data about the places which offenders travel from, to, and 

through. 

• Facilitating Other Analytical Strategies - In order to better understand offender behavior, 

methods, techniques, or tools could be developed to facilitate other more sophisticated 

analytical approaches. For example, many social network analysis tools exist, but lack 

the capacity to enable spatial analyses of these social relationships using geographic 

data. Tools and technologies that facilitate the spatial analysis of geographic links 

between people, groups, and organizations that may be of interest to law enforcement 

and criminal justice agencies are needed. These tools and technologies also could 

facilitate predictive analytics to identify emerging behavior that might lead to potential 

crimes. Analysis of travel patterns that are conducive to offending or social associations 

that are atypical of offenders could alert authorities to monitor them more closely. 

2. Evaluation – NIJ seeks proposals to evaluate the efficacy or effectiveness of location-based 

management systems currently used to manage offenders under community supervision. 

NIJ is particularly interested in evaluations to determine if the application of these 

technologies works to improve outcomes with regard to preventing recidivism and the 

commission of crime. Outcome evaluations must have well-defined, measurable indicators 

of success. 

Funding priority will be given to experimental research designs that use random selection 

and assignment of participants to experimental and control conditions. When randomized 

designs are not feasible, priority will be given to quasi-experimental designs that include 

contemporary procedures like Propensity Score Matching and Regression Discontinuity 

Design to address selection bias in evaluating outcomes and impacts. 

Evaluations that also include measurements of program fidelity and implementation as part 

of a thorough process assessment are desirable. Measurements of program fidelity should 

be included as part of an assessment of program processes and operations to ensure that 

technologies are implemented as designed. 

Successful applicants must demonstrate expertise and previous experience in research 

projects involving evaluation research. Research questions, including goals and objectives 

of the proposed evaluation, and anticipated relevance of the evaluation results to criminal 

justice policy and/or practice should be clearly stated. An appropriate research design and 

data analysis techniques, should be clearly detailed and their use justified. Proposed 

evaluation research designs with multiple units of analysis and multiple measurements will 

also be given priority. Design aspects that contribute to the validity of results are necessary 

to effectively address issues of generalizability and representativeness of findings. 

The objective of the solicitation is to: (1) develop improved location-based information 

systems for managing offenders under community supervision; (2) evaluate such systems or 

(3) to do both. To the extent that a proposed research methodology for evaluation of such 

an information system involves analysis of the data generated by the location of juveniles, 

juveniles may be involved. 

Finally, applications that include additional cost/benefit analysis will be given priority. 

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In all cases, applications should provide specific evaluation information, including the name 

and description of the system to be evaluated and where it has been implemented. Such 

information should include a discussion of prior evaluations of the system, if any. 

3. Development and Evaluation – NIJ will also consider applications that propose to both 

develop new technology from one or more areas cited above and to evaluate them. It is 

highly recommended that applicants proposing to both develop and evaluate new 

technologies use an independent evaluator. Proposed developmental activities must be in 

accord with the guidance provided previously in 1. Development. Likewise, proposed 

evaluation activities must be in accord with the guidance provided previously in 2. 

Evaluation. 

NIJ strongly encourages partnerships between researchers and practitioners. Preference will be 

given to applicants who can demonstrate a partnership with state or local criminal justice 

agencies for both development and evaluation purposes. 

Amount and length of awards: It is anticipated that up to $1 million will be available to support 

the initial 12 months of activity for awards made pursuant to this solicitation. Between one and 3 

awards are anticipated. All awards are subject to the availability of appropriated funds and 

to any modifications or additional requirements that may be imposed by law. In recent 

years, approximately 8 percent of applications to NIJ's annual Science and Technology 

solicitations have been funded. NIJ funding for an individual research or development project 

rarely exceeds $500,000 annually, though total funding for projects requiring multiple years to 

complete has exceeded $1 million in some cases. If feasible, NIJ recommends that applicants 

divide the proposed work into discrete phases, with each phase resulting in a measurable 

deliverable. Applicants should try to structure the phases so that the funding required in any 

fiscal year will not exceed $500,000. Although NIJ cannot guarantee that subsequent phases, 

stages, or tasks will be funded, this approach will enable NIJ to fund the proposed work 

incrementally, depending on, among other things, the quality of the deliverable at the end of 

each phase, strategic priorities, and the availability of funds. However, applicants should not 

divide their work if it is not feasible to do so without impairing the technical and programmatic 

soundness of their approach. Note: Deliverables (e.g., technical reports, proof-of-concept 

demonstrations, prototypes, etc.) will be required at the end of each phase to enable NIJ to 

assess the progress of the work and assist NIJ in making reasoned determinations as to the 

suitability of funding the next phase of the work. 

Applicants should be aware that the total period for an award, including one that receives 

additional funding, ordinarily will not exceed 3 years. 

A grant made by NIJ under this solicitation may account for up to 100 percent of the total cost of 

the project. See "Cofunding" under "What an Application Must Include." 

Please note: All applicants under this solicitation must comply with Department of Justice 

regulations on confidentiality and human subjects protection. See “Other Requirements for OJP 

Applications” at http://www.ojp.usdoj.gov/funding/other_requirements.htm. 

What will not be funded:

1. Provision of training or direct service. 

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2. Proposals primarily to purchase equipment, materials, or supplies. (Your budget may 

include these items if they are necessary to conduct applied research, development, 

demonstration, evaluation, or analysis.) 

3. Basic or non-applied research.

4. Work that will be funded under another specific solicitation, except with regard to the 

evaluation of technological applications for monitoring found in the FY2010 NIJ 

Solicitation: Research on Sentencing and Community-Based Alternatives to 

Incarceration. Because of the importance of the topic, NIJ will consider proposals to 

evaluate improved location-based information systems for managing offenders under 

community supervision that are received under either solicitation. 

Budget Information 

Limitation on Use of Award Funds for Employee Compensation; Waiver: With respect to 

any award of more than $250,000 made under this solicitation, Federal funds may not be used 

to pay total cash compensation (salary plus bonuses) to any employee of the award recipient at 

a rate that exceeds 110% of the maximum annual salary payable to a member of the Federal 

Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance 

Appraisal System for that year. (The 2010 salary table for SES employees is available at 

http://www.opm.gov/oca/10tables/indexSES.asp.) Note: A recipient may compensate an 

employee at a higher rate, provided the amount in excess of this compensation limitation is paid 

with non- Federal funds. (Any such additional compensation will not be considered matching 

funds where match requirements apply.) 

The limitation on compensation rates allowable under an award may be waived on an individual 

basis at the discretion of the Director of the National Institute of Justice. An applicant that 

wishes to request a waiver must include a detailed justification in the budget narrative of its 

application. Unless the applicant submits a waiver request and justification with the application, 

the applicant should anticipate that OJP will request that the applicant adjust and resubmit its 

budget. 

The justification should include: the particular qualifications and expertise of the individual, the 

uniqueness of the service being provided, the individual’s specific knowledge of the program or 

project being undertaken with award funds, and a statement explaining that the individual’s 

salary is commensurate with the regular and customary rate for an individual with his/her 

qualifications and expertise, and for the work that is to be done. 

Match Requirement (cash or in-kind)

No match is required for this program. 

Performance Measures 

To assist in fulfilling the Department’s responsibilities under the Government Performance and 

Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must 

provide data that measure the results of their work. Applicants who receive funding under this 

solicitation are required to provide the data requested in the “Data Grantee Provides” column so 

that OJP can calculate values for the “Performance Measures” column. Performance measures 

for this solicitation presented on page 8. 

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Objective Performance Measure(s) Data Grantee Provides 

Develop and/or evaluate the 

management and analytic 

capabilities of location-based 

systems for managing offenders 

under community supervision. 

1. Relevance to the needs of the 

field as measured by whether the 

grantee’s substantive scope did 

not deviate from the funded 

proposal or any subsequent 

agency modifications to the 

scope. 

2. Quality of the research as 

assessed by peer reviewers. 

3. Quality of management as 

measured by whether significant 

interim project milestones were 

achieved, final deadlines were 

met, and costs remained within 

approved limits. 

4. If applicable, number of fielded 

technologies. 

5. If applicable, number of NIJ final 

grant reports, NIJ research 

documents, and grantee 

research documents published. 

1. A final report providing a 

comprehensive overview of the 

project and a detailed description 

of the project design, data, and 

methods; a full presentation of 

scientific findings; and a thorough 

discussion of the implications of 

the project findings for criminal 

justice practice and policy in the 

United States. 

2. Quarterly financial reports, semiannual progress reports, and a 

final progress report. 

3. If applicable, each data set that 

was collected, acquired, or 

modified in conjunction with the 

project. 

4. If applicable, description of 

fielded technologies. 

5. If applicable, citation to 

report(s)/document(s).

How to Apply 

Applications will be submitted through OJP’s Grants Management System (GMS). GMS is a 

Web-based, data-driven computer application that provides cradle to grave support for the 

application, award and management of grants at OJP. Applicants should begin the process 

immediately to meet the GMS registration deadline, especially if this is the first time they have 

used the system. Complete instructions on how to register and submit an application in GMS 

can be found at www.ojp.usdoj.gov/gmscbt/. If you experience technical difficulties at any point 

during this process, please e-mail GMSHelpDesk@usdoj.gov, or call 1–888–549–9901 (option 

3), Monday–Friday from 6:00 a.m. to midnight eastern time, except for Federal holidays. OJP 

highly recommends starting the registration process as early as possible to prevent delays in 

the application submission by the specified deadline. 

All applicants are required to complete the following steps. 

1. Acquire a DUNS Number. A DUNS number is required to submit an application in 

GMS. The Office of Management and Budget requires that all businesses and nonprofit 

applicants for Federal funds include a DUNS (Data Universal Numbering System) 

number in their application for a new award or renewal of an existing award. A DUNS 

number is a unique nine-digit sequence recognized as the universal standard for 

identifying and keeping track of entities receiving federal funds. The identifier is used for 

tracking purposes and to validate address and point of contact information for federal 

assistance applicants, recipients, and subrecipients. The DUNS number will be used 

throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. 

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Obtain a DUNS number by calling 1–866–705–5711 or by applying online at 

www.dunandbradstreet.com. Individuals are exempt from this requirement. 

2. Acquire or Renew Registration with the Central Contractor Registration (CCR) 

Database. CCR registration is required to receive funding. OJP requires that all 

applicants (other than individuals) for federal financial assistance maintain current 

registrations in the Central Contractor Registration (CCR) database. The CCR database 

is the repository for standard information about federal financial assistance applicants, 

recipients, and subrecipients. Organizations that have previously submitted applications 

via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov 

registration. Please note, however, that applicants must update or renew their CCR 

registration at least once per year to maintain an active status. Information about CCR 

registration procedures can be accessed at www.ccr.gov. 

3. Acquire a GMS Username and Password. If you are a new user, please create a GMS 

profile by selecting the first time user link under the sign-in box of the GMS home page. 

For more information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbt/.

4. Search for the Funding Opportunity on GMS. After you log in to GMS or complete 

your GMS profile for your username and password, go to the Funding Opportunities link 

on the left hand side of the page. Please select “National Institute of Justice” and then 

“NIJ FY 10 Developing and Evaluating Location-based Information Systems for Offender 

Supervision.” 

5. Select the Apply Online Button Associated with the Solicitation Title. The search 

results from step 4 will display the solicitation title along with the Registration and 

Application Deadlines for this funding opportunity. Please select the Apply Online button 

in the Action Column to create an application in the system. 

6. Submit an Application Consistent With This Solicitation by Following the 

Directions in GMS. Once submitted, GMS will display a confirmation screen stating 

your submission was successful. Important: You are urged to submit your application at 

least 72 hours prior to the due date of the application. 

Note: OJP’s Grants Management System (GMS) does not accept executable file types as 

application attachments. These disallowed file types include, but are not limited to, the 

following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," 

".ora," ".sys," and ".zip."

Experiencing Unforeseen GMS Technical Issues 

If you experience unforeseen GMS technical issues beyond your control which prevent you from 

submitting your application by the deadline, you must contact the NIJ staff member listed on the 

title page within 24 hours after the deadline and request approval to submit your application. 

At that time, NIJ staff will require you to e-mail the complete grant application, your DUNS 

number, and provide a GMS Help Desk tracking number(s). After the program office reviews all 

of the information submitted, and contacts the GMS Helpdesk to validate the technical issues 

you reported, OJP will contact you to either approve or deny your request to submit a late 

application. If the technical issues you reported cannot be validated, your application will be 

rejected as untimely. 

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To ensure a fair competition for limited discretionary funds, the following conditions are not valid 

reasons to permit late submissions: (1) failure to begin the registration process in sufficient time; 

(2) failure to follow GMS instructions on how to register and apply as posted on its Web site; (3) 

failure to follow all of the instructions in the OJP solicitation; and (4) technical issues 

experienced with the applicant’s computer or information technology (IT) environment. 

Notifications regarding known technical problems with GMS are posted on the OJP funding Web 

page, www.ojp.usdoj.gov/funding/solicitations.htm. 

What an Application Must Include 

This section describes what an application is expected to include and sets out a number of 

elements. Applicants should anticipate that failure to submit an application that contains all of 

the specified elements may negatively affect the review of the application and, should a decision 

nevertheless be made to make an award, may result in the inclusion of special conditions that 

preclude access to or use of award funds pending satisfaction of the conditions. 

Moreover, applicants should anticipate that applications that are not responsive to the scope of 

the solicitation, or do not include a program narrative, budget detail worksheet, budget narrative, 

tribal resolution (if applicable), and resumes/curriculum vitae of key personnel will not proceed 

to peer review and will not receive further consideration. 

OJP strongly recommends use of appropriately descriptive file names (e.g., “Program 

Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Memoranda of 

Understanding,” “Resumes”) for all attachments. OJP recommends that, if applicable, resumes 

be included in a single file. 

Standard Form 424 

Please see www07.grants.gov/assets/SF424Instructions.pdf for instructions on how to 

complete your SF424. When selecting "type of applicant," if the applicant is a for-profit 

entity, please select "For-Profit Organization" or "Small Business" (as applicable) in the 

Type of Applicant data field. For-profit applicants also may select additional applicable 

categories (e.g., "Private Institution of Higher Education"). 

 Program Narrative 

The Program Narrative includes: 

a. Cover page 

b. Abstract (not to exceed 600 words). 

c. Table of contents. 

d. Main body, which includes: 

• Purpose, goals, and objectives. 

• Review of relevant literature. 

• Research design and methods including the plan for data analysis, if 

applicable. 

• Research independence and integrity (see “Selection Criteria,” below). 

• Implications for criminal justice policy and practice in the United States. 

• Management plan and organization. 

• Dissemination strategy. 

e. Appendices (not counted against program narrative page limit) include: 

• Bibliography/References (if applicable). 

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• List of key personnel. 

• Resumes of key personnel. 

• List of previous and current NIJ awards to applicant organization and 

investigator(s) (required). 

• Letters of cooperation/support or administrative agreements from 

organizations collaborating in the project (if applicable). 

• Chart for timeline, research calendar, or milestones. 

• Human Subjects Protection Paperwork including Institutional Review 

Board (IRB) documentation and forms (see 

http://www.ojp.gov/nij/funding/humansubjects/human-subjects.htm). 

• Privacy Certificate (for further guidance go to 

http://www.ojp.gov/nij/funding/humansubjects/privacy-certificateguidance.htm). 

• List of other agencies, organizations, or funding sources to which you 

have submitted this proposal (if applicable). 

• Other materials required by the solicitation. 

The program narrative section of your application must not exceed 25 double-spaced 

pages in 12-point font with 1-inch margins. Abstract, table of contents, charts, figures, 

appendices, and government forms do not count toward the 25-page limit for the 

narrative section. 

Applicants should anticipate that if the program narrative fails to comply with these 

length-related restrictions, such that it provides a significant competitive advantage, the 

failure to comply may be considered in peer review and in final award decisions. 

 Budget Detail Worksheet and Budget Narrative 

A sample Budget Detail Worksheet can be found at 

www.ojp.gov/funding/forms/budget_detail.pdf. If you submit a different format, you must 

include the budget categories as listed in the sample budget worksheet. 

For questions pertaining to budget and examples of allowable and unallowable costs, 

please see the OJP Financial Guide at www.ojp.gov/financialguide/index.htm. 

The Budget Narrative is a plain-language description of each of the proposed 

expenditures listed in the Budget Detail Worksheet. It should clearly explain the purpose 

and reason for all expenditures in the budget. There should be no ambiguities about any 

budget item. The narrative also should include details for calculated rates or other 

figures. As with the Budget Detail Worksheet, the Budget Narrative must be broken 

down on a year-by-year basis. 

Cofunding: A grant made by NIJ under this solicitation may account for up to 100 

percent of the total cost of the project. You must indicate whether you believe it is 

feasible for you to contribute cash, facilities, or services as non-Federal support for the 

project. Your application should identify generally any such contributions that you expect 

to make and your proposed budget should indicate in detail which items, if any, will be 

supported with non-Federal contributions. 

 Indirect Cost Rate Agreement (if applicable)

Applicants that do not have a federally negotiated indirect cost rate and wish to establish 

one can submit a proposal to their “cognizant” Federal agency. Generally, the cognizant 

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Federal agency is the agency that provides the preponderance of direct Federal funding. 

This can be determined by reviewing an organization’s schedule of Federal financial 

assistance. If DOJ is your cognizant Federal agency, obtain information needed to 

submit an indirect cost rate proposal at 

http://www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm.

Tribal Authorizing Resolution (if applicable) 

If an application is being submitted by either (1) a tribe or tribal organization, or (2) by a 

third party proposing to provide direct services or assistance to residents on tribal lands, 

then a current authorizing resolution of the governing body of the tribal entity or other 

enactment of the tribal council or comparable governing body authorizing the inclusion of 

the tribe or tribal organization and its residents must be included with the application. In 

those instances when an organization or consortium of tribes proposes to apply for a 

grant on behalf of a tribe or multiple specific tribes, then the application must include a 

resolution from all tribes that will be included as a part of the services/assistance 

provided under the grant. 

Other Standard Forms 

Additional forms that may be required in connection with an award are available on 

OJP’s funding page at http://www.ojp.usdoj.gov/funding/forms.htm. Please note in 

particular the following forms. 

1. Certifications Regarding Lobbying; Debarment, Suspension and Other 

Responsibility Matters; and Drug-Free Workplace Requirements (required of all 

applicants as part of the GMS application process) 

2. Disclosure of Lobbying Activities (required for any applicant that expends any 

funds for lobbying activities) 

3. Accounting System and Financial Capability Questionnaire (required for any 

applicant that is a nongovernmental entity and that has not received any award 

from OJP within the past 3 years) 

4. Standard Assurances (required of all applicants as part of the GMS application 

process) 

Note: Attachments to the application should be included in one of the following four 

categories: 1) Program Narrative; 2) Budget Detail Worksheet and Budget Narrative; 3) 

Appendices; and 4) Other. 

Selection Criteria 

Statement of the Problem (Understanding of the problem and its importance)—15%

Project/Program Design and Implementation (Quality and technical merit)—30%

1. Awareness of the state of current research or technology. 

2. Soundness of methodology and analytic and technical approach. 

3. Feasibility of proposed project and awareness of pitfalls. 

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4. Innovation and creativity (when appropriate). 

Capabilities/Competencies (Capabilities, demonstrated productivity, and experience of 

applicants)—20%

1. Qualifications and experience of proposed staff. 

 2. Demonstrated ability of proposed staff and organization to manage the effort. 

 3. Adequacy of the plan to manage the project, including how various tasks are subdivided 

and resources are used. 

 4. Successful past performance on NIJ grants and contracts (when applicable). 

Budget—15% 

1. Total cost of the project relative to the perceived benefit. 

 2. Appropriateness of the budget relative to the level of effort. 

 3. Use of existing resources to conserve costs. 

Impact/Outcomes and Evaluation (Relevance to policy and practice)—15% 

1. Potential for significant advances in scientific or technical understanding of the problem. 

2. Potential for significant advances in the field. 

3. Relevance for improving the policy and practice of criminal justice and related agencies 

in the United States and improving public safety, security, and quality of life. 

4. Affordability and cost-effectiveness of proposed end products, when applicable (e.g., 

purchase price and maintenance costs for a new technology or cost of training to use the 

technology). 

5. Perceived potential for commercialization and/or implementation of a new technology 

(when applicable). 

Relevance of the project for policy and practice in the United States

Higher quality applications clearly explain the practical implications of the project. They 

connect technical expertise with criminal justice policy and practice. To ensure that the 

project has strong relevance for policy and practice, some researchers and technologists 

collaborate with practitioners and policymakers. You may include letters showing support 

from practitioners, but they carry less weight than clear evidence that you understand why 

policymakers and practitioners would benefit from your work and how they would use it. 

While a partnership may affect State or local activities, it should also have broader 

implications for others across the country. 

Dissemination Strategy—5% 

1. Well-defined plan for the grant recipient to disseminate results to appropriate audiences, 

including researchers, practitioners, and policymakers. 

 2. Suggestions for print and electronic products NIJ might develop for practitioners and 

policymakers. 

Research Independence and Integrity 

Regardless of a proposal’s rating under the criteria outlined above, in order to receive funds, the 

applicant’s proposal must demonstrate research independence, including appropriate 

safeguards to ensure research objectivity and integrity. 

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Considerations in evaluating research independence and integrity will include, but may not be 

limited to, the adequacy of the applicant’s efforts to identify factors that could affect the 

objectivity/integrity of the proposed staff and/or the organization in carrying out the research, 

development, or evaluation activity; and the adequacy of the applicant’s existing or proposed 

remedies to control any such factors. 

Review Process 

OJP is committed to ensuring a fair and open process for awarding grants. NIJ reviews the 

application to make sure that the information presented is reasonable, understandable, 

measurable, and achievable, as well as consistent with the solicitation. 

Peer reviewers will be reviewing the applications submitted under this solicitation that meet 

basic minimum requirements. NIJ may use either internal peer reviewers, external peer 

reviewers, or a combination to review the applications under this solicitation. An external peer 

reviewer is an expert in the field of the subject matter of a given solicitation who is NOT a 

current U.S. Department of Justice employee. An internal reviewer is a current U.S. Department 

of Justice employee who is well-versed or has expertise in the subject matter of this solicitation. 

Eligible applications will be evaluated, scored, and rated by a peer review panel. Peer 

reviewers’ ratings and any resulting recommendations are advisory only. In addition to peer 

review ratings, considerations for award recommendations and decisions may include, but are 

not limited to, underserved populations, geographic diversity, strategic priorities, past 

performance, and available funding. 

The Office of the Chief Financial Officer (OCFO), in consultation with NIJ, conducts a financial 

review of applications for potential discretionary awards and cooperative agreements to 

evaluate the fiscal integrity and financial capability of applicants; examines proposed costs to 

determine if the budget and budget narrative accurately explain project costs; and determines 

whether costs are reasonable, necessary, and allowable under applicable Federal cost 

principles and agency regulations. 

All final award decisions will be made by the Director of the National Institute of Justice, who 

also may give consideration to factors including, but not limited to, underserved populations, 

geographic diversity, strategic priorities, past performance, and available funding when making 

awards. 

Additional Requirements 

Applicants selected for awards must agree to comply with additional legal requirements upon 

acceptance of an award. We strongly encourage you to review the information pertaining to 

these additional requirements prior to submitting your application. Additional information for 

each can be found at http://www.ojp.usdoj.gov/funding/other_requirements.htm. 

• Civil Rights Compliance 

• Faith-Based and Other Community Organizations 

• Confidentiality and Human Subjects Protection (if applicable) 

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• Anti-Lobbying Act 

• Financial and Government Audit Requirements 

• National Environmental Policy Act (NEPA) (if applicable) 

• DOJ Information Technology Standards (if applicable) 

• Single Point of Contact Review 

• Nonsupplanting of State or Local Funds 

• Criminal Penalty for False Statements 

• Compliance with Office of Justice Programs Financial Guide

• Suspension or Termination of Funding 

• Nonprofit Organizations 

• For-Profit Organizations 

• Government Performance and Results Act (GPRA) 

• Rights in Intellectual Property 

• Federal Funding Accountability and Transparency Act (FFATA) of 2006 

• Awards in excess of $5,000,000 – Federal taxes certification requirement 

If your proposal is funded, you will be required to submit several reports and other materials, 

including: 

Final substantive report: The final report should be a comprehensive overview of the project 

and should include a detailed description of the project design, data, and methods; a full 

presentation of scientific findings; a thorough discussion of the implications of the project 

findings for criminal justice practice and policy in the United States; etc. It must contain an 

abstract of no more than 600 words and an executive summary of 2,500 to 4,000 words. 

A draft of the final report, abstract, and executive summary must be submitted 90 days before 

the end date of the grant. The draft final report will be peer reviewed upon submission. The 

reviews will be forwarded to the principal investigator with suggestions for revisions. The author 

must then submit the revised final report, abstract, and executive summary by the end date of 

the grant. The abstract, executive summary, and final report must be submitted in both paper 

and electronic formats. 

For program evaluation studies, the final report should include a section on measuring program 

performance. This section should outline the measures used to evaluate program effectiveness, 

modifications made to those measures as a result of the evaluation, and recommendations 

regarding these and other potential performance measures for similar programs. (This 

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information will be particularly valuable to NIJ and other federal program agencies in 

implementing performance measures for federally funded criminal justice programs.) 

Interim reports: Grantees must submit quarterly financial reports, semi-annual progress 

reports, a final progress report, and, if applicable, an annual audit report in accordance with 

Office of Management and Budget Circular A–133. Future awards and fund drawdowns may be 

withheld if reports are delinquent. 

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Application Checklist 

Developing and Evaluating Location-based Information Systems for 

Offender Supervision 

The application checklist has been created to aid you in developing your application. 

Eligibility 

_____ Tribal authorizing resolution (if applicable) 

Application Components: 

_____ Program Narrative (see pages 10-11 and “Selection Criteria,” pages 12-14) 

_____ Appendices to the Program Narrative 

_____ Bibliography/References (if applicable) 

_____ List of key personnel 

_____ Resumes of key personnel 

_____ List of previous and current NIJ awards to applicant organization and 

investigators 

_____ Letters of cooperation/support or administrative agreements from organizations 

collaborating in the project (if applicable) 

_____ Chart for timeline, research calendar, or milestones 

_____ Human Subjects Protection Paperwork 

_____ Privacy Certificate 

_____ List of other agencies, organizations, or funding sources to which you have 

submitted this proposal (if applicable) 

_____ Budget Narrative 

_____ Budget Detail Worksheet 

_____ Indirect Cost Rate Agreement (if applicable) 

Program Narrative/Abstract Format:

_____ Double-spaced 

_____ 12-point standard font 

_____ 1” standard margins 

_____ Narrative is 25 pages or less 

 

Other: 

_____ Standard Form 424 

_____ DUNS number 

_____ Other standard forms as applicable (see page 12), including 

_____ Disclosure of Lobbying Activities (if applicable) 

_____ Accounting System and Financial Capability Questionnaire (if applicable)