U.S. Department of Justice OMB No. 1121-0329

Approval Expires 07/31/2016

Office of Justice Programs 

National Institute of Justice

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), National Institute of 

Justice (NIJ) is seeking applications for funding under the FY 2014 Paul Coverdell Forensic 

Science Improvement Grants Program. This program furthers the Department’s mission by

providing States and units of local government with tools needed to meet the challenges of 

crime and justice. Specifically, this program seeks to improve the quality and timeliness of 

forensic science and medical examiner services, including services provided by laboratories 

operated by States and units of local government.

Paul Coverdell Forensic Science

Improvement Grants Program

Eligibility

Eligible applicants are limited to States (including territories) and units of local government. 

State Administering Agencies (SAAs) apply on behalf of States, including any State government 

entity. (See “Eligibility” on page 3.)

Deadline

Applicants must register in OJP’s Grants Management System (GMS) prior to submitting an 

application for this funding opportunity. Select the “Apply Online” button associated with the 

solicitation title. (See “How to Apply,” page 25.) All registrations and applications are due by 

11:59 p.m. eastern time on April 1, 2014. (See “Deadlines: Registration and Application,” page 

3.)

Contact Information

For technical assistance with submitting an application, contact the Grants Management System 

Support Hotline at 888–549–9901, option 3 or via e-mail at GMS.HelpDesk@usdoj.gov.

The GMS Support Hotline hours of operation are Monday – Friday from 6:00 a.m. to midnight 

eastern time, except federal holidays.

Applicants that experience unforeseen GMS technical issues beyond their control that prevent 

them from submitting their application by the deadline must e-mail the NIJ Office of Investigative 

and Forensic Sciences (OIFS) contact identified below within 24 hours after the application 

deadline and request approval to submit their application.

For assistance with any other requirements of this solicitation, contact Alan Spanbauer, 

Program Manager, at Alan.Spanbauer@usdoj.gov. Additional information can be found 

at www.nij.gov/nij/funding/welcome.htm. Frequently asked questions that may assist with 

applying are posted at www.nij.gov/funding/faqs.htm.

Release Date: February 14, 2014

SL001081
2 Coverdell Forensic Science

Contents

Overview................................................................................................................................ 3

Deadlines: Registration and Application ................................................................................. 3

Eligibility................................................................................................................................. 3

Program-Specific Information................................................................................................. 8

Performance Measures.........................................................................................................13

What an Application Should Include......................................................................................14

Information to Complete the Application for Federal Assistance (SF–424) ........................15

Project Abstract.................................................................................................................15

Program Narrative.............................................................................................................15

External Investigations Attachment to the Program Narrative............................................17

Plan for Collecting the Data Required for this Solicitation’s Performance Measures..........17

Budget Detail Worksheet and Budget Narrative ................................................................18

Indirect Cost Rate Agreement (if applicable) .....................................................................18

Additional Attachments......................................................................................................19

Accounting System and Financial Capability Questionaire ................................................20

Selection Criteria...................................................................................................................20

Review Process ....................................................................................................................23

Additional Requirements .......................................................................................................23

Reporting ..............................................................................................................................24

How to Apply.........................................................................................................................25

Provide Feedback to OJP .....................................................................................................27

Application Checklist .............................................................................................................29
3 Coverdell Forensic Science

Paul Coverdell Forensic Science Improvement 

Grants Program

CFDA No. 16.742

Overview

With this solicitation, NIJ seeks proposals for the Paul Coverdell Forensic Science Improvement 

Grants Program (the Coverdell program), which awards grants to States and units of local 

government to help improve the quality and timeliness of forensic science and medical examiner 

services. Among other things, funds may be used to eliminate a backlog in the analysis of 

forensic evidence and to train and employ forensic laboratory personnel, as needed, to 

eliminate such a backlog. State Administering Agencies (SAAs) may apply for both “base” 

(formula) and competitive funds. Units of local government may apply for competitive funds.

Authorizing Legislation: The Coverdell program is authorized by Title I of the Omnibus Safe 

Streets and Crime Control Act of 1968, Part BB, codified at 42 U.S.C. § 3797j-3797o (the 

Coverdell law).

Deadlines: Registration and Application

Applicants must register in GMS prior to submitting an application for this funding opportunity. 

The deadline to register in GMS is 11:59 p.m. eastern time on April 1, 2014, and the deadline to 

apply for funding under this announcement is 11:59 p.m. eastern time on April 1, 2014. See 

“How to Apply” on page 25 for details.

Eligibility

States1 and units of local government may apply for FY 2014 Coverdell funds. States may be 

eligible for both “base” (formula) and competitive funds. Units of local government within States 

may be eligible for competitive funds and may apply directly to NIJ. Any State application for 

funding MUST be submitted by the Coverdell SAA (see list of SAAs on the OJP Web site 

at www.ojp.usdoj.gov/saa/index.htm). (Other interested State agencies or departments must 

coordinate with their respective SAAs.)

The Coverdell law (at 42 U.S.C. § 3797k) requires that, to request a grant, an applicant for 

Coverdell funds must submit:

1. A certification and description regarding a plan for forensic science laboratories

Each applicant must submit a certification that the State or unit of local government has 

developed a plan for forensic science laboratories under a program intended to improve 

the quality and timeliness of forensic science or medical examiner services in the State, 

including such services provided by the laboratories operated by the State and those 

 1 For purposes of the Coverdell program, the term “State” means each of the 50 States, the District of Columbia, the 

Commonwealth of Puerto Rico, the Virgin Islands, American Samoa, Guam, and the Commonwealth of the Northern 

Mariana Islands. For certain purposes, American Samoa and the Northern Mariana Islands are treated as one State.
4 Coverdell Forensic Science

operated by units of local government within the State. Applicants must also specifically 

describe the manner in which the grant will be used to carry out that plan.

2. A certification regarding use of generally accepted laboratory practices

Each applicant must submit a certification that any forensic laboratory system, medical 

examiner’s office, or coroner’s office in the State, including any laboratory operated by a 

unit of local government within the State, that will receive any portion of the grant 

amount (whether directly or through a subgrant) uses generally accepted laboratory 

practices and procedures established by accrediting organizations or appropriate 

certifying bodies.

3. A certification and description regarding costs of new facilities

Each applicant must submit a certification that the amount of the grant used for the costs 

of any new facility constructed as part of a program to improve the quality and timeliness 

of forensic science or medical examiner services will not exceed certain limitations set 

forth in the Coverdell law at 42 U.S.C. § 3797m(c). (See information on “permissible 

expenses” in the next section of this announcement.) Applicants must also specifically 

describe any new facility to be constructed as well as the estimated costs of the facility.

4. A certification regarding external investigations into allegations of serious 

negligence or misconduct

Each applicant must submit a certification that “a government entity exists and an 

appropriate process is in place to conduct independent external investigations into 

allegations of serious negligence or misconduct substantially affecting the integrity of the 

forensic results committed by employees or contractors of any forensic laboratory 

system, medical examiner’s office, coroner’s office, law enforcement storage facility, or 

medical facility in the State that will receive a portion of the grant amount.”

Applicants are expected to review the requirements of each certification carefully before 

determining whether the certification properly may be made. Any certification that is submitted 

must be executed by an official who is both familiar with the requirements of the certification and 

authorized to make the certification on behalf of the applicant agency (that is, the agency 

applying directly to NIJ). Certifications must be submitted using the templates that appear 

in Appendix 2.

Certifications made on behalf of subrecipients of award funds—rather than certifications made 

on behalf of the agency applying directly to NIJ—are not acceptable to satisfy the certification 

requirements.

In connection with the certification regarding external investigations (described above), 

applicants must provide, prior to receiving award funds, the name(s) of the existing 

“government entity” (or government entities). This information is to be provided as an 

attachment to the program narrative section of the application. See “What an Application Should 

Include,” page 4, and Appendix 3, which includes a template for the attachment.

Please note that funds will not be made available to applicant agencies that fail to provide the 

necessary information.
5 Coverdell Forensic Science

Important Note on Referrals in Connection With Allegations of Serious Negligence or 

Serious Misconduct

The highest standards of integrity in the practice of forensic science are critical to the 

enhancement of the administration of justice. We assume that recipients (and subrecipients) of 

Coverdell funds will make use of the process referenced in their certification as to external 

investigations and will refer allegations of serious negligence or misconduct substantially 

affecting the integrity of forensic results to government entities with an appropriate process in 

place to conduct independent external investigations, such as the government entities identified 

in the grant application.

For each fiscal year of an award made under this solicitation, recipients will be required to report 

to NIJ on an annual basis—

1) the number and nature of any such allegations;

2) information on the referrals of such allegations (e.g., the government entity or entities to 

which referred, the date of referral);

3) the outcome of such referrals (if known as of the date of the report); and

4) if any such allegations were not referred, the reason(s) for the non-referral.

Payments to recipients (including payments under future awards) may be withheld if the 

required information is not submitted on a timely basis.

Special Guidance on Certification Regarding External Investigations Into Allegations of 

Serious Negligence or Misconduct.

The certification regarding external investigations has a number of requirements, each of which 

must be satisfied before the certification may be made. The official authorized to make the 

certification on behalf of the applicant agency must review each of the statutory elements and 

this guidance carefully before determining whether a certification properly may be made. After 

reviewing the information and guidance provided here, the official, on behalf of the applicant 

agency, must determine whether:

• A government entity exists

• With an appropriate process in place

• To conduct independent, external investigations

• Into allegations of serious negligence or misconduct

• Substantially affecting the integrity of the forensic results

• Committed by employees or contractors
6 Coverdell Forensic Science

• Of any forensic laboratory system, medical examiner’s office, coroner’s office, law 

enforcement storage facility, or medical facility in the State that will receive a portion of 

the grant amount.

Note: In making this certification, the certifying official is certifying that these requirements are 

satisfied not only with respect to the applicant itself but also with respect to each entity that will 

receive a portion of the grant amount. Certifying officials are advised that: (1) a false statement 

in the certification or in the grant application that it supports may be the subject of criminal 

prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a, and (2) Office of Justice 

Programs grants, including certifications provided in connection with such grants, are subject to 

review by the Office of Justice Programs and/or by the Department of Justice’s Office of the 

Inspector General. 

The following guidance, provided by way of examples for applicants’ review, is designed to 

illustrate elements of the external investigation certification that the official authorized to make 

the certification on behalf of the applicant agency must take into account in determining whether 

the certification properly may be made.

Because it is not possible for NIJ to provide examples relating to every type of government 

entity with an appropriate process in place to conduct independent, external investigations into 

allegations of serious negligence or misconduct substantially affecting the integrity of the 

forensic results committed by employees or contractors, this guidance should not be viewed as 

all inclusive. In addition, this guidance is not intended to constitute legal advice from NIJ on the 

question of whether the required certification properly may be made on behalf of the applicant. 

Such a determination must be made by an appropriate official based on the statutory 

requirements of the certification after review of this guidance.

Illustrative Examples:

1. The only government entity that will receive Coverdell award funds is a forensic 

laboratory that is a unit of a local law enforcement agency (e.g., a police department). 

The law enforcement agency has an Internal Affairs Division (IAD) that reports directly to 

the head of the law enforcement agency (the Police Chief) and the head of the unit of 

local government (the Mayor/City Commissioner). The IAD has the authority to conduct 

investigations into allegations of serious negligence or misconduct by laboratory 

employees and contractors.

Guidance: Execution of the certification might be appropriate under these facts. 

Nevertheless, the official authorized to make the certification on behalf of the applicant 

agency must be satisfied that the IAD at issue has the requisite authority to conduct 

independent investigations (for example, whether the IAD is completely free from 

influence or supervision by laboratory management officials) into allegations relating to 

employees or contractors of the laboratory.

2. A State intends to distribute Coverdell award funds to State and local forensic 

laboratories and medical examiners’ offices. There is an Office of the Inspector General 

(OIG) in the State with authority to conduct investigations into allegations of serious 

negligence or misconduct by employees and contractors of forensic laboratories and 

medical examiners’ offices, both at the State and local levels.
7 Coverdell Forensic Science

Guidance: Execution of the certification might be appropriate under these facts. 

Nevertheless, the certifying official must be satisfied that the State IG’s authority in this 

regard is not circumscribed in such a way that the IG’s ability to conduct independent 

investigations is limited (for example, through a reporting hierarchy that does not provide 

for the IG to report directly to the chief executive officer or another equally independent 

State official or office).

3. A city has applied for a Coverdell award and all funds will go to the city’s forensic 

laboratory. There is a process in place whereby the city’s District Attorney (DA) may 

appoint an independent investigator to conduct an investigation into allegations 

concerning the city’s forensic laboratory. If the DA appoints an independent investigator, 

the investigator will have authority to investigate allegations of serious negligence or 

misconduct by both laboratory employees and contractors.

Guidance: Execution of the certification might be appropriate under these facts. In this 

regard however, the certifying official must be satisfied that the process at issue 

(appointment of an independent investigator by the city DA) includes procedures under 

which allegations involving the laboratory are submitted to or are made known to the DA, 

and that the DA’s authority and responsibility to appoint an independent investigator to 

conduct investigations of such allegations is sufficiently delineated in city policies and/or 

regulations so that the “appropriate process” in place is clearly defined.

4. An applicant agency determines that the forensics laboratory director (or some other 

individual in the chain of command at the laboratory) has sole responsibility to conduct 

investigations into allegations of serious negligence or misconduct committed by 

laboratory employees.

Guidance: Under these circumstances, execution of the certification would not be 

appropriate because there is no process in place to conduct independent, external 

investigations into allegations of serious negligence or misconduct committed by 

laboratory employees and contractors.

5. A State applicant intends to distribute Coverdell award funds to forensic laboratories at 

both the State and local level. An independent commission established by the Governor 

has authority to investigate allegations of serious negligence or misconduct by 

employees, including employees of units of local government within the State.

Guidance: Under these circumstances, the existence of this commission is not itself a 

sufficient basis for execution of the certification. In this regard, the commission does not 

have authority to investigate allegations of serious negligence or misconduct by 

contractors of State and local government forensic laboratories that receive Coverdell 

funds. (If, however, some other government entity, distinct from the commission, has a 

process in place to conduct independent external investigations of allegations of serious 

negligence or misconduct by such contractors, execution of the certification might be 

appropriate depending on all the facts.)

6. A local forensic laboratory, which is intended to receive a portion of the funds from a 

Coverdell award to a State, notifies the State applicant that a quality assurance official is 

responsible for investigating allegations of serious negligence or misconduct by 

employees and contractors of the local forensic laboratory. The quality assurance official 

reports to the director of the forensic laboratory.
8 Coverdell Forensic Science

Guidance: Under these circumstances, execution of the certification would not be 

appropriate because the quality assurance official reports to the director of the forensic 

laboratory and, therefore, there is no process in place to conduct independent, external 

investigations of allegations against the forensics laboratory as required to make the 

certification.

7. An applicant agency (a forensics laboratory) intends to employ a contractor or a 

nongovernmental organization to conduct investigations into allegations of serious 

negligence or misconduct committed by laboratory employees.

Guidance: Under these circumstances, execution of the certification would not be 

appropriate, as there is neither a government entity nor an appropriate process in place 

to conduct independent, external investigations of allegations against the laboratory, 

whether alleged to be committed by laboratory employees and/or contractors, because 

the contractor or nongovernmental entity is employed by and responsible to the 

forensics laboratory.

8. An applicant agency is accredited by an independent accrediting or certifying 

organization such as CALEA, ASCLD-LAB, NAME, FQS, etc.

Guidance: In this situation, execution of the certification would not be appropriate. The 

fact of accreditation or certification by an outside entity on its own does not demonstrate 

that the agency has a process in place to investigate allegations of serious negligence or 

misconduct committed by employees or contractors. There is insufficient information to 

properly make the required certification in this situation.

Program-Specific Information

This solicitation seeks applications for funding to improve the quality and timeliness of forensic 

science and medical examiner services, including services provided by laboratories operated by 

States and/or units of local government. Among other things, funds may be used to eliminate 

backlogs in the analysis of general forensic evidence or to train and employ forensic laboratory 

personnel to eliminate such backlogs.

A. Available Funding 

Because certain authorized deductions may be taken, between $10,500,000 and 

$12,000,000 is anticipated to be available for Coverdell awards in FY 2014. The figures and 

calculations reflected in this solicitation (for example, the estimated minimum award to

States and the estimated amount of “base” funds, by State) are based on an estimated total 

amount available of $10,500,00, although, as indicated, the amount could be as much as 

$12,000,000. 

1. “Base” Funds for States

Approximately 75 percent of the funds available for Coverdell grants will be allocated 

among eligible States based on population (State “base” funds). The approximate 
9 Coverdell Forensic Science

amount each eligible State would receive if $10,500,000 were made available for FY 

2014 is listed in Appendix 1: “Estimated Amount of FY 2014 Base Funds, by State.”2

2. Competitive Funds for States and Units of Local Government

Twenty-five percent of the available funds will be allocated among States and units of 

local government through a competitive process. The average annual number of Part 1 

violent crimes reported by each State to the Federal Bureau of Investigation for calendar 

years 2010, 2011, and 2012; existing resources; and current needs of the potential grant 

recipient will be considerations in award decisions. For FY 2014, the maximum amount a 

State or unit of local government may receive in competitive funds is $175,000.

Units of local government that provide forensic science or medical examiner services 

(whether through a forensic science laboratory, medical examiner’s office, or coroner’s 

office) may apply directly to NIJ for competitive funds. A State may apply through its 

SAA for competitive funds for forensic sciences improvements above and beyond those 

it can accomplish with its estimated amount of base funds. 

3. Minimum Awards to States

The Coverdell law sets a floor for the total amount an eligible applicant State will receive 

as its Coverdell grant. If $10,500,000 were to become available for FY 2014, the 

minimum Coverdell grant to an eligible State would be not less than $63,000.

3 In that 

case, if the amount a State would otherwise receive as its total Coverdell grant (including 

both base funds and any competitive funds) is less than $63,000, NIJ will increase that 

State’s total grant to $63,000. 

All awards are subject to the availability of appropriated funds and to any modifications 

or additional requirements that may be imposed by law.

B. Grant Purposes

A State or unit of local government that receives a Coverdell grant must use the grant for 

one or more of these three purposes: 

1. To carry out all or a substantial part of a program intended to improve the quality and 

timeliness of forensic science or medical examiner services in the State, including those 

services provided by laboratories operated by the State and those operated by units of 

local government within the State. 

2. To eliminate a backlog in the analysis of forensic science evidence,4 including, among 

other things, a backlog with respect to firearms examination, latent prints, toxicology, 

controlled substances, forensic pathology, questioned documents, and trace evidence.

 2 Under the provisions of the Coverdell law, several factors (including the number of eligible State applicants) affect 

“base” amounts.

3 Minimum awards for America Samoa and the Commonwealth of the Northern Mariana Islands are lower. 4 A backlog in the analysis of forensic science evidence exists if forensic evidence has been stored in a laboratory, 

medical examiner’s office, coroner’s office, law enforcement storage facility, or medical facility; and has not been 

subjected to all appropriate forensic testing because of lack of resources or personnel. 
10 Coverdell Forensic Science

3. To train, assist, and employ forensic laboratory personnel as needed to eliminate such a 

backlog.

C. Expected Results and Outcomes

The result of Coverdell grants to applicant States should be a demonstrated improvement 

over current operations in the quality and/or timeliness of forensic science or medical 

examiner services provided in the State, including services provided by laboratories 

operated by the State and services provided by laboratories operated by units of local 

government within the State. Reduction of forensic analysis backlogs is considered an 

improvement in timeliness of services. The result of Coverdell grants directly to units of local 

government should be a demonstrated improvement over current operations in the quality 

and/or timeliness of forensic science or medical examiner services provided by the local 

jurisdiction.

See “Performance Measures,” page 10, for additional information. 

D. Grant Period

Coverdell grants generally are limited to a 12-month period. Applicants are asked to 

establish a project period of October 1, 2014, to September 30, 2015. Applicants should be 

aware that the total period of an award, including one that receives a project period 

extension, ordinarily will not exceed 3 years. 

Budget Information

A. Permissible Expenses

The types of expenses listed below generally may be paid with Coverdell funds. 

Note: The following list details the types of expenses allowed under the Coverdell program. 

These expenses should NOT be used as budget categories—instead they are to be 

incorporated into the appropriate standard OJP budget categories. For more information on 

OJP’s standard budget format, see the section titled “What an Application Should Include.” 

1. Personnel. Funds may be used for forensic science or medical examiner personnel, 

overtime, fellowships, visiting scientists, interns, consultants, or contracted staff. 

2. Computerization. Funds may be used to upgrade, replace, lease, or purchase 

computer hardware and software for forensic analyses and data management. 

3. Laboratory equipment. Funds may be used to upgrade, lease, or purchase forensic 

laboratory or medical examiner equipment and instrumentation. 

4. Supplies. Funds may be used to acquire forensic laboratory or medical examiner 

supplies. 

Note: To help ensure compliance with the National Environmental Policy Act (NEPA) 

and Department of Justice regulations, Coverdell awardees that intend to use funds 

for activities involving the use or purchase of chemicals will be required to submit 

additional information. See the "Additional Requirements" section of this 

announcement. 
11 Coverdell Forensic Science

Applicants should note that award recipients whose proposals involve the use or 

purchase of chemicals may encounter delays in the release of their award funds 

pending satisfactory completion of the NEPA review process. 

5. Accreditation. Funds may be used to prepare for laboratory accreditation by the 

American Society of Crime Laboratory Directors/Laboratory Accreditation Board 

(ASCLD-LAB), Forensic Quality Services (FQS), the National Association of Medical 

Examiners (NAME), the American Association for Laboratory Accreditation (A2LA),

or other appropriate accrediting bodies. Funds also may be used for application and 

maintenance fees charged by appropriate accrediting bodies. 

6. Education, training, and certification. Funds may be used for appropriate internal 

and external training of staff that are directly and substantially involved in providing 

forensic science or medical examiner services. In appropriate cases, funds also may 

be used for fees charged by appropriate certifying bodies for certification of staff in 

specific forensic discipline areas. All education, training, and certification activities 

must be designed to improve the quality and/or timeliness of forensic science or 

medical examiner services. The grant application should demonstrate that the 

proposed training or certification is directly related to the job position and duties of 

the individual(s) receiving the training or seeking certification. 

7. Facilities. Funds may be used for program expenses relating to facilities, provided 

the expenses are directly attributable to improving the quality and/or timeliness of 

forensic science or medical examiner services. Funds also may be used for 

renovation and/or construction undertaken as part of the applicant’s program to 

improve the quality and/or timeliness of forensic science or medical examiner 

services. 

Limitations on use of funds for costs of new facility. The Coverdell law limits the 

amount of funds that may be used for the costs of a new facility or facilities. See 42 

U.S.C. § 3797m(c). Maximum amounts are determined by the total amount of the 

Coverdell grant (including both base and competitive funds) and the total amount of 

funds available for Coverdell grants nationwide. The maximum amounts that may be 

used for costs of new facilities are as follows. (Estimates and calculations are based 

on the assumption that the total available funds for Coverdell awards in FY 2014 will 

be $10,500,000. Please refer to the discussion under “Available Funding” on page 

8.) 

a. Grants that do not exceed 0.6 percent of the total available funds (estimated at 

$63,000) for FY 2014. If the total Coverdell grant to an applicant State or unit of 

local government is less than or equal to 0.6 percent of the total available funds 

(estimated here at $63,000), no more than 80 percent of the total grant may be 

used for the costs of any new facility. 

b. Grants that exceed 0.6 percent of the total available funds. If an applicant State 

receives a total grant that exceeds 0.6 percent of the total available funds 

(estimated here at $63,000), the amount of the grant that can be used for the 

costs of any new facility cannot exceed the sum of 80 percent of 0.6 percent of 

the total available funds (such 80 percent estimated here at $50,400) plus 40 

percent of the amount of the grant in excess of 0.6 percent of the total available 

funds.
12 Coverdell Forensic Science

For example, if $10,500,000 were to become available for Coverdell awards in FY 

2014 and a State were to receive a total Coverdell grant of $100,000, no more than 

$65,400 may be used for the costs of any new facility.

A sample calculation for a $100,000 grant would be as follows: 

Eighty percent of 0.6 percent of the total available funds: $63,000 x .80 = $50,400

Amount in excess of $63,000: $100,000 - $63,000 = $37,000

40 percent of amount in excess of $63,000: $37,000 x .40 = $14,800

Sum of $50,400+ $14,800 = $65,200

Note: To help ensure compliance with NEPA and Department of Justice regulations, 

Coverdell awardees that intend to use funds for activities involving the renovation or 

construction of facilities will be required to submit additional information (see 

"Additional Requirements"). 

Applicants should note that award recipients whose proposals involve construction or 

renovation may encounter delays in the release of their award funds pending 

satisfactory completion of the NEPA review process. 

8. Administrative expenses. Not more than 10 percent of the total amount of a 

Coverdell grant may be used for a recipient’s administrative expenses. 

B. Expenses That are not Permitted

1. Expenses other than those listed above (including expenses for general law 

enforcement functions or non-forensic investigatory functions). 

2. Costs for any new facility that exceed the limits described above. 

3. Recipient administrative expenses (direct or indirect) that exceed 10 percent of the total 

grant amount. 

C. Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

OJP strongly encourages applicants that propose to use award funds for any conference-, 

meeting-, or training-related activity to review carefully – before submitting an application –

the OJP policy and guidance on “conference” approval, planning, and reporting available 

at www.ojp.gov/funding/confcost.htm. OJP policy and guidance (1) encourage minimization 

of conference, meeting, and training costs; (2) require prior written approval (which may 

affect project timelines) of most such costs for cooperative agreement recipients and of 

some such costs for grant recipients; and (3) set cost limits, including a general prohibition 

of all food and beverage costs.

D. Costs Associated with Language Assistance (if applicable)

If an applicant proposes a program or activity that would deliver services or benefits to 

individuals, the costs of taking reasonable steps to provide meaningful access to those 

services or benefits by individuals with limited English proficiency may be allowable costs.
13 Coverdell Forensic Science

Reasonable steps to provide meaningful access to services or benefits may include 

interpretation or translation services where appropriate.

For additional information, see the "Civil Rights Compliance" section of the OJP "Other 

Requirements for OJP Applications" Web page 

(www.ojp.usdoj.gov/funding/other_requirements.htm).

E. Match Requirement

This solicitation does not require a match. However, if a successful application proposes a 

voluntary match amount, and OJP approves the budget, the total match amount

incorporated into the approved budget becomes mandatory and subject to audit.

Performance Measures

To assist the Department with fulfilling its responsibilities under the Government Performance 

and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, 

Public Law 111–352, applicants that receive funding under this solicitation must provide data 

that measure the results of their work done under this solicitation. OJP will require any award 

recipient, post award, to provide the data requested in the “Data Grantee Provides” column so 

that OJP can calculate values for the “Performance Measures” column. Performance measures 

for this solicitation are as follows:

Objective Performance Measure(s) Data Grantee 

Provides

To improve the quality and 

timeliness of forensic services and 

to reduce the number of 

backlogged cases in forensic 

laboratories.

Outcome Measure

1. Reduction in the average number of days 

from the submission of a sample to a 

forensic science laboratory to the delivery of 

test results to a requesting office or agency.

2. Percent reduction in the number of 

backlogged forensic cases. 

Output Measure

1. The number of forensic science or medical 

examiner personnel who completed 

appropriate training or educational 

opportunities with FY 2014 Coverdell funds 

(if applicable to the grant).

1. Average number of 

days to process a 

sample at the 

beginning of the grant 

period. 

2. Average number of 

days to process a 

sample at the end of 

the grant period. 

3. Number of backlogged 

cases at the beginning 

of the grant period. 

4. Number of backlogged 

cases at the end of the 

grant period. 

5. Number of forensic 

science personnel 

attending training. 

6. Number of medical 

examiner personnel 

attending training 

programs. 
14 Coverdell Forensic Science

OJP does not require applicants to submit performance measures data with their applications. 

Instead, applicants should discuss in their application their proposed methods for collecting data 

for performance measures. Refer to the section “What an Application Should Include” seen 

below, for additional information.

Note on Project Evaluations (if applicable)

Applicants that propose to use funds awarded through this solicitation to conduct project 

evaluations should be aware that certain project evaluations (such as systematic investigations 

designed to develop or contribute to generalizable knowledge) may constitute “research” for 

purposes of applicable DOJ human subjects’ protection regulations. However, project 

evaluations intended only to generate internal improvements to a program or service, or are 

conducted only to meet OJP’s performance measure data reporting requirements likely do not 

constitute “research.” Applicants should provide sufficient information for OJP to determine 

whether the particular project they propose would either intentionally or unintentionally collect 

and/or use information in such a way that it meets the DOJ regulatory definition of research.

Research, for the purposes of human subjects’ protections for OJP-funded programs, is defined 

as, “a systematic investigation, including research development, testing, and evaluation, 

designed to develop or contribute to generalizable knowledge” 28 C.F.R. § 46.102(d). For 

additional information on determining whether a proposed activity would constitute research, 

see the decision tree to assist applicants on the “Research and the Protection of Human 

Subjects” section of the OJP “Other Requirements for OJP Applications” Web page

(www.ojp.usdoj.gov/funding/other_requirements.htm). Applicants whose proposals may involve 

a research or statistical component also should review the “Confidentiality” section on that Web 

page.

What an Application Should Include

Applicants should anticipate that if they fail to submit an application that contains all of the 

specified elements, it may negatively affect the review of their application; and, should a 

decision be made to make an award, it may result in the inclusion of special conditions that 

preclude the recipient from accessing or using award funds pending satisfaction of the 

conditions.

Moreover, applicants that request competitive funds should anticipate that applications that are 

unresponsive to the scope of the solicitation, or that do not include application elements that NIJ 

has designated to be critical, will neither proceed to peer review nor receive further 

consideration. Under this solicitation, NIJ has designated, for requests for competitive funds, the 

following application elements as critical: Program Narrative, Budget Detail Worksheet and 

Budget Narrative, and all four certifications required by the Coverdell law. Applicants may 

combine the Budget Narrative and the Budget Detail Worksheet in one document. However, if

an applicant submits only one document, it must contain both narrative and detail information.

(Requests for competitive funds from States must clearly differentiate between the information 

on program narrative and budget provided for the request for competitive funds and the 

information provided for the request for “base” funds.)

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., 

“Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” 
15 Coverdell Forensic Science

“Memoranda of Understanding,” “Resumes”) for all attachments. Also, OJP recommends that 

applicants include resumes in a single file.

1. Information to Complete the Application for Federal Assistance (SF–424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. OJP’s Grants Management System 

(GMS) takes information from the applicant’s profile to populate the fields on this form.

When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit 

Organization" or "Small Business" (as applicable).

2. Project Abstract

Applications should include a high-quality “Project Abstract” that summarizes the proposed 

project in 250-400 words. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the 

program narrative section of a request for competitive funds. 

All project abstracts should follow the detailed template available 

at www.ojp.usdoj.gov/funding/Project_Abstract_Template.pdf.

3. Program Narrative

Program Narrative Guidelines: 

a. Main Body

The main body of the program narrative should address the project objectives, the 

expected results, and the implementation approach.

a. Formula (base) applications

• State (base) applicants: The program narrative must specifically describe the 

manner in which Coverdell grant funds will be used to carry out the State plan to 

improve the quality and/or timeliness of forensic science or medical examiner 

services over current operations. (Reduction of forensic analysis backlogs is 

considered an improvement in timeliness of services.) States are expected to 

consider the needs of laboratories operated by units of local government as well 

as those operated by the State.

If grant funds are requested for costs of a new facility, the program narrative 

must specifically describe the new facility to be constructed and the estimated 

costs of that facility.
16 Coverdell Forensic Science

b. Requests for competitive funds

The main body of the program narrative for a request for competitive funds should 

describe the project in depth. The following sections should be included as part of 

the main body of a program narrative:

• Statement of the Problem.

• Project/Program Design and Implementation.

• Capabilities/Competencies.

• Impact/Outcomes and Evaluation/Plan for Collecting Data for Performance 

Measures.

• Other/Part 1 violent crimes data (see pages 16 and 22 for details).

• State (base/competitive) applicants: A State that seeks competitive funds in 

addition to base funds should include a separate program narrative (as well as a 

separate proposed budget detail worksheet and budget narrative), which should 

describe how competitive funds will be used to support improvements in forensic 

science or medical examiner services above and beyond the improvements it 

will accomplish with its estimated amount of base funds. As noted earlier, 

existing resources and current needs will be considered in awarding competitive 

funds and should be addressed in any request for competitive funds. As part of 

the discussion of existing resources and current needs, applicants requesting 

competitive funds should include information in the program narrative that 

describes any known, specific impact(s) on resources and needs indicated by the 

applicant State’s part 1 violent crime data. Requests for competitive funds should 

specify the dollar amount requested, which should not exceed $175,000.

If grant funds are requested for costs of a new facility, the program narrative 

must specifically describe the new facility to be constructed and the estimated 

costs of that facility.

Any State application for funding MUST be submitted by the Coverdell SAA (see 

list of SAAs on the OJP Web site at www.ojp.usdoj.gov/saa/index.htm). When 

applying for competitive funds, an SAA should consult with all interested State 

agencies to prepare a request for competitive funds. No more than one request

for competitive funds per State (SAA) will be funded.

• Unit of local government: The program narrative must specifically describe the 

manner in which Coverdell grant funds will be used to carry out the unit of local 

government plan to improve the quality and/or timeliness of forensic science or 

medical examiner services over current operations. (Reduction of forensic 

analysis backlogs is considered an improvement in timeliness of services.) 

Existing resources and current needs will be considered in awarding competitive 

funds and should be addressed in any request for competitive funds. As part of 

the discussion of existing resources and current needs, applicants requesting 

competitive funds should include information in the program narrative that 
17 Coverdell Forensic Science

describes any known, specific impact(s) on resources and needs indicated by the 

applicant unit of local government’s part 1 violent crime data (State data and any 

data reported by the unit of local government). Requests for competitive funds 

should specify the dollar amount requested, which should not exceed $175,000.

If grant funds are requested for costs of a new facility, the program narrative 

must specifically describe the new facility to be constructed and the estimated 

costs of that facility. 

All interested components of a unit of local government should be consulted 

before preparing an application for competitive funds. No more than one 

application for competitive funds per unit of local government will be funded.

The program narrative section for a request for competitive funds should not 

exceed 20 double-spaced pages in 12-point font with 1-inch margins. Abstract, 

table of contents, charts, figures, appendices, and government forms do not 

count toward the 20-page limit for the narrative section.

If the program narrative for a request for competitive funds fails to comply with 

these length-related restrictions, noncompliance may be considered in peer 

review and in final award decisions

4. External Investigations Attachment to the Program Narrative 

• All applicants are to provide—as an attachment to the program narrative—the name(s) 

of the existing “government entity” (or entities) that is the subject of the certification (see 

Appendix 2) that—

A government entity exists and an appropriate process is in place to conduct 

independent external investigations into allegations of serious negligence or 

misconduct substantially affecting the integrity of the forensic results committed by 

employees or contractors of any forensic laboratory system, medical examiner's 

office, coroner's office, law enforcement storage facility, or medical facility in the 

State that will receive a portion of the grant amount.

• Appendix 3 includes a template for this attachment. Note that funds will not be made 

available to applicant agencies that fail to provide the necessary information.

5. Plan for Collecting the Data Required for this Solicitation’s Performance Measures 

NIJ does not require applicants to submit performance measures data with their application. 

Performance measures are included as an alert that NIJ will require successful applicants to 

submit specific data to NIJ as part of their reporting requirements. For the application (“base” 

and/or competitive), applicants should indicate an understanding of these requirements and 

discuss how they will gather the required data, should they receive funding. 
18 Coverdell Forensic Science

6. Budget Detail Worksheet and Budget Narrative

a. Budget Detail Worksheet 

A sample Budget Detail Worksheet can be found 

at www.ojp.gov/funding/forms/budget_detail.pdf. NIJ highly recommends that applicants 

submit their budget documentation using the sample detail worksheet shown here.

Applicants that submit their budget in a different format should include the budget 

categories listed in the sample budget worksheet.

For questions pertaining to budget and examples of allowable and unallowable costs,

see the OJP Financial Guide at www.ojp.usdoj.gov/financialguide/index.htm.

b. Budget Narrative

The Budget Narrative should thoroughly and clearly describe every category of expense 

listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, 

cost effective, and allowable (e.g., reasonable, allocable, and necessary for project 

activities).

Applicants should demonstrate in their budget narratives how they will maximize cost 

effectiveness of grant expenditures. Budget narratives should generally describe cost 

effectiveness in relation to potential alternatives and the goals of the project. For 

example, a budget narrative should detail why planned in-person meetings are 

necessary, or how technology and collaboration with outside organizations could be 

used to reduce costs, without compromising quality.

The narrative should be mathematically sound and correspond with the information and 

figures provided in the Budget Detail Worksheet. The narrative should explain how the 

applicant estimated and calculated all costs, and how they are relevant to the completion 

of the proposed project. The narrative may include tables for clarification purposes but 

need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget 

Narrative should be broken down by year.

c. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition 

Threshold

If an applicant proposes to make one or more non-competitive procurements of products 

or services, where the non-competitive procurement will exceed the simplified 

acquisition threshold (also known as the small purchase threshold), which is currently 

set at $150,000, the application should address the considerations outlined in the OJP 

Financial Guide.

7. Indirect Cost Rate Agreement (if applicable)

Indirect costs are allowed only if the applicant has a federally approved indirect cost rate. 

(This requirement does not apply to units of local government.) Attach a copy of the 

federally approved indirect cost rate agreement to the application. Applicants that do not 

have an approved rate may request one through their cognizant federal agency, which will 

review all documentation and approve a rate for the applicant organization, or, if the 

applicant’s accounting system permits, costs may be allocated in the direct cost categories. 
19 Coverdell Forensic Science

For assistance with identifying your cognizant agency, please contact the Customer Service 

Center at 1-800-458-0786 or at ask.ocfo@usdoj.gov. If DOJ is the cognizant federal agency, 

applicants may obtain information needed to submit an indirect cost rate proposal 

at www.ojp.usdoj.gov/funding/pdfs/indirect_costs.pdf.

8. Additional Attachments 

a. Coverdell Statutory Certifications

As described above in the “Eligibility” section, the Coverdell law provides that, to request 

a grant, each applicant must submit four certifications specific to the Coverdell 

Program. A certification may only be completed by an official familiar with its 

requirements and authorized to certify on behalf of the applicant agency (i.e., the agency 

applying directly to NIJ). Templates for the statutory certifications appear in Appendix 2.

(Note that there are two versions of the first template—one for State applicants, the 

other for applicant units of local government.) All four certifications must be completed 

using these templates. Certifications made on behalf of subrecipients of award funds—

rather than certifications made on behalf of the agency applying directly to NIJ—are not

acceptable to satisfy the certification requirements.

The four required Coverdell statutory certifications are as follows—

1. Certification as to Plan for Forensic Science Laboratories—Application from a 

State or Certification as to Plan for Forensic Science Laboratories—Application 

from a Unit of Local Government.

2. Certification as to Generally Accepted Laboratory Practices and Procedures.

3. Certification as to Use of Funds for New Facilities.

4. Certification as to External Investigations.

Please note: Specific information and guidance with respect to the “Certification 

as to External Investigations” are provided above, under “Eligibility.” Certifying 

officials must read and review this information and guidance prior to executing 

the certification.

b. Applicant Disclosure of Pending Applications

Applicants are to disclose whether they have pending applications for federally funded 

grants or subgrants (including cooperative agreements) that include requests for funding 

to support the same project being proposed under this solicitation and will cover the 

identical cost items outlined in the budget narrative and worksheet in the application 

under this solicitation. The disclosure should include both direct applications for federal 

funding (e.g., applications to federal agencies) and indirect applications for such funding 

(e.g., applications to State agencies that will subaward federal funds).

OJP seeks this information to help avoid any inappropriate duplication of funding. 

Leveraging multiple funding sources in a complementary manner to implement 

comprehensive programs or projects is encouraged and is not seen as inappropriate 

duplication.
20 Coverdell Forensic Science

SAMPLE

Applicants that have pending applications as described above are to provide the 

following information about pending applications submitted within the last 12 months:

• The Federal or State funding agency.

• The solicitation name/project name.

• The point of contact information at the applicable funding agency.

Applicants should include the table as a separate attachment, with the file name 

“Disclosure of Pending Applications,” to their application. Applicants that do not have 

pending applications as described above are to include a statement to this effect in the 

separate attachment page (e.g., “[Applicant Name on SF-424] does not have pending 

applications submitted within the last 12 months for federally funded grants or subgrants 

(including cooperative agreements) that include requests for funding to support the same 

project being proposed under this solicitation and will cover the identical cost items 

outlined in the budget narrative and worksheet in the application under this solicitation.”).

9. Accounting System and Financial Capability Questionnaire

Any applicant (other than an individual) that is a non-governmental entity and that has not 

received any award from OJP within the past 3 years is to download, complete, and submit 

this form.

Selection Criteria

Base funds and minimum awards

Subject to the availability of appropriated funds, States that satisfy the specific requirements 

(including eligibility requirements) outlined in this announcement, the general requirements 

for NIJ and OJP grants, and all other applicable legal requirements, may expect to be 

awarded "base" funds or minimum awards determined in accordance with the Coverdell law.

Federal or 

State 

Funding 

Agency 

Solicitation 

Name/Project 

Name

Name/Phone/E-mail for Point of Contact at 

Funding Agency

DOJ/COPS COPS Hiring 

Program

Jane Doe, 202/000-0000; jane.doe@usdoj.gov

HHS/ 

Substance 

Abuse & 

Mental Health 

Services 

Administration

Drug Free 

Communities 

Mentoring Program/ 

North County Youth 

Mentoring Program

John Doe, 202/000-0000; john.doe@hhs.gov
21 Coverdell Forensic Science

Requests for competitive funds

Each criterion is weighted according to the percentage listed below.

Statement of the Problem (Understanding of the problem and its importance)—15%

Project/Program Design and Implementation (Quality and technical merit)—15%

1. Soundness of the approach to reduce and/or eliminate a backlog.

2. Soundness of the approach to improve the quality of forensic services. 

3. Soundness of the approach to train and employ forensic personnel to eliminate a 

backlog and increase capacity. 

4. Innovation and creativity in the approach to reducing and/or eliminating a backlog 

and increasing capacity. 

5. Feasibility of the proposed project and awareness of pitfalls. 

Capabilities/Competencies (Capabilities, demonstrated productivity, and experience of the 

applicant organization and proposed project staff)—10%

1. Qualifications and experience of proposed project staff (including any and all 

individuals (and organizations) identified in the application who will be significantly 

involved in substantive aspects of the proposal).

2. Demonstrated ability of the applicant organization to manage the effort.

3. Relationship between the capabilities/competencies of the proposed project staff 

(including the applicant organization) and the scope of the proposed project.

Budget—25%

NOTE: The budget should be complete, cost effective, and allowable (e.g., reasonable, 

allocable, and necessary for project activities.) Budget narratives should generally 

demonstrate how applicants will maximize cost effectiveness of grant expenditures. Budget 

narratives should demonstrate cost effectiveness in relation to potential alternatives and the 

goals of the project.

5

1. Total cost of the project relative to the perceived benefit. 

2. Use of existing resources to conserve costs. 

3. Cost effectiveness of proposed activities applicable to backlog reduction and/or 

timeliness of forensic science or medical examiner services. 

 5 Generally speaking, a reasonable cost is a cost that, in its nature or amount, does not exceed that which would be 

incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the 

costs.
22 Coverdell Forensic Science

4. Cost effectiveness of proposed activities applicable to improvement in the quality of 

forensic science or medical examiner services. 

5. Cost effectiveness of education and training as related to quality and/or timeliness of 

forensic science or medical examiner services. 

Impact/Outcomes and Evaluation/Plan for Collecting Data for Performance Measures

(Relevance to policy and practice)—30%

1. Improvement in Quality and Timeliness

a. Anticipated reduction in backlog. 

b. Anticipated improvement in quality and timeliness of forensic results. 

c. Anticipated benefit of education and training to reduce backlog and improve 

timeliness of results. 

d. Planned steps to achieve accreditation to positively impact quality and/or 

timeliness of forensic results. 

2. Anticipated Impact of Eligible Project Activities

a. Personnel: If applicable, anticipated impact of requested personnel resources 

(e.g., overtime) on improvement in quality and/or timeliness of forensic science or 

medical examiner services.

b. Equipment/Supplies: If applicable, anticipated impact of requested equipment 

and supplies on improvement in quality and/or timeliness of forensic science or 

medical examiner services.

c. Computerization: If applicable, anticipated impact of requested computerization 

on improvement in quality and/or timeliness of forensic science or medical 

examiner services. 

d. Renovation/Construction of Facilities: If applicable, anticipated impact of 

proposed action on improvement in quality and/or timeliness of forensic science 

or medical examiner services.

3. Demonstrated plan for collection of the performance measure data as described 

in the solicitation.

Other—5% 

Discussion of impact on resources and needs based on the average annual number of 

Part I violent crimes reported to the Federal Bureau of Investigation for calendar years 

2010, 2011, and 2012 by the State (and, for applicant units of local government, the 

local data, if available).
23 Coverdell Forensic Science

Review Process

OJP is committed to ensuring a fair and open process for awarding grants. NIJ reviews the 

application to make sure that the information presented is reasonable, understandable, 

measurable, and achievable, as well as consistent with the solicitation. NIJ will review 

applications for formula awards to ensure statutory requirements have been met.

Peer reviewers will review the requests for competitive funds submitted under this solicitation

that meet basic minimum requirements. NIJ may use either internal peer reviewers, external 

peer reviewers, or a combination, to review these requests under this solicitation. An external 

peer reviewer is an expert in the subject matter of a given solicitation who is NOT a current DOJ 

employee. An internal reviewer is a current DOJ employee who is well-versed or has expertise 

in the subject matter of this solicitation. Eligible requests for competitive funds that meet basic 

minimum requirements will be evaluated, scored, and rated by a peer review panel. Peer 

reviewers’ ratings and any resulting recommendations are advisory only. In addition to peer 

review ratings, considerations for award recommendations and decisions may include, but are 

not limited to, underserved populations, geographic diversity, strategic priorities, past 

performance, and available funding.

When appropriate, the Office of the Chief Financial Officer (OCFO), in consultation with NIJ, 

reviews requests for competitive funds to evaluate the fiscal integrity and financial capability of 

applicants; examines proposed costs to determine if the Budget Detail Worksheet and Budget 

Narrative accurately explain project costs; and determines whether costs are reasonable, 

necessary, and allowable under applicable federal cost principles and agency regulations. 

Absent explicit statutory authorization or written delegation of authority to the contrary, all final 

award decisions will be made by the Assistant Attorney General (AAG). With respect to 

requests for competitive funds, the AAG may also give consideration to factors including, but not 

limited to, underserved populations, geographic diversity, strategic priorities, past performance, 

and available funding when making awards.

All awards are subject to the availability of appropriated funds, and to any modifications 

or additional requirements that may be imposed by law.

Additional Requirements

Applicants selected for awards must agree to comply with additional legal requirements upon 

acceptance of an award. OJP encourages applicants to review the information pertaining to 

these additional requirements prior to submitting an application. Additional information for each 

requirement can be found at www.ojp.usdoj.gov/funding/other_requirements.htm. 

• Civil Rights Compliance

• Civil Rights Compliance Specific to State Administering Agencies

• Faith-Based and Other Community Organizations

• Confidentiality

• Research and the Protection of Human Subjects
24 Coverdell Forensic Science

• Anti-Lobbying Act

• Financial and Government Audit Requirements

• Reporting of Potential Fraud, Waste, and Abuse, and Similar Misconduct

• National Environmental Policy Act (NEPA)

• DOJ Information Technology Standards (if applicable) 

• Single Point of Contact Review

• Non-Supplanting of State or Local Funds

• Criminal Penalty for False Statements

• Compliance with Office of Justice Programs Financial Guide

• Suspension or Termination of Funding

• Non-profit Organizations

• For-profit Organizations

• Government Performance and Results Act (GPRA)

• Rights in Intellectual Property 

• Federal Funding Accountability and Transparency Act of 2006 (FFATA)

• Awards in Excess of $5,000,000 – Federal Taxes Certification Requirement

• Active SAM Registration 

• Policy and Guidance for Approval, Planning, and Reporting of Conferences (including 

Meetings and Trainings)

• OJP Training Guiding Principles for Grantees and Subgrantees

Reporting

If a proposal is funded, the award recipient will be required to submit several reports and other 

materials, including: 

Each grantee under the Coverdell program must submit semiannual progress reports, quarterly 

financial status reports, and, if applicable, an annual audit report in accordance with Office of 

Management and Budget Circular A–133. In addition, Coverdell grantees must submit a final 

report that must, among other things: (1) include a summary and assessment of the program 
25 Coverdell Forensic Science

carried out with FY 2014 grant funds, (2) identify the number and type of cases accepted during 

the FY 2014 award period by the forensic laboratory or laboratories that received FY 2014 grant 

funds, and (3) cite the specific improvements in the quality and/or timeliness of forensic science 

and medical examiner services (including any reduction in forensic analysis backlog) that 

occurred as a direct result of the FY 2014 grant award. Future awards and fund drawdowns may 

be withheld if reports are delinquent.

In addition, as noted earlier under “Eligibility,” for each fiscal year of an award, recipients will be

required to report to NIJ on an annual basis—

1) the number and nature of any allegations of serious negligence or misconduct

2) substantially affecting the integrity of forensic results;

3) information on the referrals of such allegations (e.g., the government entity or entities to 

which referred, the date of referral);

4) the outcome of such referrals (if known as of the date of the report); and

5) if any such allegations were not referred, the reason(s) for the non-referral.

Payments to recipients (including payments under future awards) may be withheld if the 

required information is not submitted on a timely basis.

The highest standards of integrity in the practice of forensic science are critical to the 

enhancement of the administration of justice. We assume that recipients (and subrecipients) of 

Coverdell funds will make use of the process referenced in their certification as to external 

investigations and will refer allegations of serious negligence or misconduct substantially 

affecting the integrity of forensic results to government entities with an appropriate process in 

place to conduct independent external investigations, such as the government entities identified 

in the grant application.

How to Apply

Applicants must submit applications through the Grants Management System (GMS), which 

provides cradle to grave support for the application, award, and management of awards at OJP. 

Applicants must register in GMS for each specific funding opportunity. Although the 

registration and submission deadlines are the same, OJP urges applicants to register 

promptly, especially if this is their first time using the system. Find complete instructions on 

how to register and submit an application in GMS at www.ojp.usdoj.gov/gmscbt/. Applicants that 

experience technical difficulties during this process should e-mail GMS.HelpDesk@usdoj.gov or 

call 888-549-9901 (option 3), Monday – Friday from 6:00 a.m. to midnight, eastern time, except 

federal holidays. OJP recommends that applicants register promptly to prevent delays in 

submitting an application package by the deadline.

Note on File Types: GMS does not accept executable file types as application 

attachments. These disallowed file types include, but are not limited to, the following 

extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” 

and “.zip.”
26 Coverdell Forensic Science

All applicants should complete the following steps: 

1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of 

Management and Budget requires that all applicants (other than individuals) for federal 

funds include a DUNS number in their application for a new award or a supplement to an 

existing award. A DUNS number is a unique nine-digit sequence recognized as the 

universal standard for identifying and differentiating entities receiving federal funds. The 

identifier is used for tracking purposes and to validate address and point of contact 

information for federal assistance applicants, recipients, and subrecipients. The DUNS 

number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, 

one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or 

apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 

2. Acquire registration with the System for Award Management (SAM). SAM is the 

repository for standard information about federal financial assistance applicants, recipients, 

and subrecipients. OJP requires that all applicants (other than individuals) for federal 

financial assistance maintain current registrations in the SAM database. Applicants must 

update or renew their SAM registration annually to maintain an active status. 

Information about SAM registration procedures can be accessed at www.sam.gov.

3. Acquire a GMS username and password. New users must create a GMS profile by 

selecting the “First Time User” link under the sign-in box of the GMS home page. For more 

information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbt/.

4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants 

verify their SAM registration in GMS. Once logged into GMS, click the “CCR Claim” link on 

the left side of the default screen. Click the submit button to verify the SAM (formerly CCR) 

registration.

5. Search for the funding opportunity on GMS. After logging into GMS or completing the 

GMS profile for username and password, go to the “Funding Opportunities” link on the left 

side of the page. Select NIJ and the Paul Coverdell Forensic Science Improvement Grants 

Program.

6. Register by selecting the “Apply Online” button associated with the funding 

opportunity title. The search results from step 5 will display the funding opportunity title 

along with the registration and application deadlines for this funding opportunity. Select the 

“Apply Online” button in the “Action” column to register for this funding opportunity and 

create an application in the system.

7. Complete the Disclosure of Lobbying Activities, if applicable. Any applicant that 

expends any funds for lobbying activities is to provide the detailed information requested on 

the form, Disclosure of Lobbying Activities (SF-LLL).

8. Follow the directions in GMS to submit an application consistent with this 

solicitation. Once submitted, GMS will display a confirmation screen stating the submission 

was successful. Important: In some instances, applicants must wait for GMS approval 

before submitting an application. OJP urges applicants to submit the application at least 72 

hours prior to the application due date.
27 Coverdell Forensic Science

Note: Duplicate Applications

If an applicant submits multiple versions of an application, NIJ will review only the most recent

version submitted. 

Experiencing Unforeseen GMS Technical Issues

Applicants that experience unforeseen GMS technical issues beyond their control that prevent 

them from submitting their application by the deadline must e-mail the NIJ contact identified in 

the Contact Information section on page 1 within 24 hours after the application deadline and 

request approval to submit their application. The e-mail must describe the technical difficulties 

and include a timeline of the applicant’s submission efforts, the complete grant application, the 

applicant’s DUNS number, and any GMS Help Desk or SAM tracking number(s). Note: NIJ

does not automatically approve requests. After the program office reviews the submission, 

and contacts the GMS Help Desk to validate the reported technical issues, OJP will inform the 

applicant whether the request to submit a late application has been approved or denied. If OJP 

determines that the applicant failed to follow all required procedures, which resulted in an 

untimely application submission, OJP will deny the applicant’s request to submit their 

application.

The following conditions are generally insufficient to justify late submissions:

• Failure to register in SAM or GMS in sufficient time.

• Failure to follow GMS instructions on how to register and apply as posted on the GMS 

website.

• Failure to follow each instruction in the OJP solicitation.

• Technical issues with the applicant’s computer or information technology environment, 

including firewalls.

Notifications regarding known technical problems with GMS, if any, are posted at the top 

of the OJP funding Web page at www.ojp.usdoj.gov/funding/solicitations.htm.

Provide Feedback to OJP

To assist OJP in improving its application and award processes, we encourage applicants to 

provide feedback on this solicitation, the application submission process, and/or the application 

review/peer review process. Feedback may be provided 

to OJPSolicitationFeedback@usdoj.gov.

IMPORTANT: This email is for feedback and suggestions only. Replies are not sent from this 

mailbox. If you have specific questions on any program or technical aspect of the solicitation, 

you must directly contact the appropriate number or email listed on the front of this solicitation 

document. These contacts are provided to help ensure that you can directly reach an individual 

who can address your specific questions in a timely manner. 

If you are interested in being a reviewer for other OJP grant applications, please email your 

resume to ojppeerreview@lmbps.com. The OJP Solicitation Feedback email account will not 
28 Coverdell Forensic Science

forward your resume. Note: Neither you nor anyone else from your organization can be a peer 

reviewer in a competition in which you or your organization have submitted an application.
29 Coverdell Forensic Science

Application Checklist

Paul Coverdell Forensic Science Improvement Grants Program

This application checklist has been created to assist in developing an application.

What an Applicant Should Do]

Prior to Registering in GMS:

_____ Acquire a DUNS Number (see page 26)

_____ Acquire or renew registration with SAM (see page 26)

To Register with GMS:

_____ For new users, acquire a GMS username and password* (see page 26)

_____ For existing users, check GMS username and password* 

 to ensure account access (see page 26)

_____ Verify SAM registration in GMS (see page 26)

_____ Search for correct funding opportunity in GMS (see page 26)

_____ Register by selecting the “Apply Online” button associated with the funding opportunity 

title (see page 26)

*Password Reset Notice – GMS users are reminded that while password reset capabilities exist, 

this function is only associated with points of contacts designated within GMS at the time the 

account was established. Neither OJP or the GMS Help Desk will initiate a password reset 

unless requested by the authorized official or a designated point of contact associated with an 

award or application.

General Requirements:

_____ Review “Other Requirements” webpage

Eligibility Requirement:

_____ Coverdell Statutory Certifications (see pages 3-8 and 19) 

____ Certification as to Plan for Forensic Science Laboratories—Application from a 

State or Certification as to Plan for Forensic Science Laboratories—Application 

from a Unit of Local Government

____ Certification as to Generally Accepted Laboratory Practices and Procedures

____ Certification as to Use of Funds for New Facilities

____ Certification as to External Investigations

What an Application Should Include:

_____ Application for Federal Assistance (SF–424) (see page 15)

_____ Project Abstract (see page 15)

_____ Program Narrative(s) (see page 15)

_____ External Investigations Attachment to the Program Narrative (see page 17)

_____ Plan for Collecting the Data Required for this Solicitation’s Performance Measures 

(see page 17)

_____ Budget Detail Worksheet(s) (see page 18)

_____ Budget Narrative(s) (see page 18)

_____ Disclosure of Lobbying Activities (SF-LLL) (see page 26)
30 Coverdell Forensic Science

_____ Indirect Cost Rate Agreement (if applicable) (see page 18)

_____ Additional Attachments

____ Applicant Disclosure of Pending Applications (see page 18)

____ Accounting System and Financial Capability Questionnaire (see page 20)
31 Coverdell Forensic Science

Appendix 1. Estimated Amount of FY 2014 Base Funds, by State.6

 6 Under the provisions of the Coverdell law, several factors (including the number of eligible State applicants) affect 

“base” amounts.

7 The Coverdell law includes specific provisions with respect to allocations to American Samoa and the 

Commonwealth of the Northern Mariana Islands. Please contact NIJ for additional information on this allocation.

*Note: If the amount a State would otherwise receive as its total Coverdell grant award, including 

both base funds and any competitive funds, is less than the minimum grant amount set by the 

Coverdell law, the total Coverdell grant award will be increased to the minimum grant amount, 

which is estimated to be not less than $63,000. See “Available Funding” under “Program-Specific 

Information” for additional details.

Alabama $ 109,222 Nevada $ 63,046

Alaska* $ 18,085 New Hampshire* $ 32,558

Arizona $ 149,735 New Jersey $ 201,089

Arkansas $ 66,870 New Mexico* $ 51,299

California $ 866,159 New York $ 444,035

Colorado $ 119,044 North Carolina $ 222,526

Connecticut $ 81,257 North Dakota* $ 17,796

Delaware* $ 22,774 Ohio $ 261,453

District of Columbia* $ 15,903 Oklahoma $ 87,007

Florida $ 441,815 Oregon $ 88,803

Georgia $ 225,782 Pennsylvania $ 288,636

Hawaii* $ 34,540 Rhode Island* $ 25,868

Idaho* $ 39,659 South Carolina $ 107,892

Illinois $ 291,084 South Dakota* $ 20,784

Indiana $ 148,476 Tennessee $ 146,783

Iowa $ 69,831 Texas $ 597,621

Kansas $ 65,392 Utah $ 65,548

Kentucky $ 99,316 Vermont* $ 15,415

Louisiana $ 104,517 Virginia $ 186,651

Maine* $ 32,677 Washington $ 157,525

Maryland $ 133,967 West Virginia* $ 45,617

Massachusetts $ 151,231 Wisconsin $ 129,762

Michigan $ 223,601 Wyoming* $14,334

Minnesota $ 122,478 American Samoa/ 

Northern Mariana Islands7*

$ 2,605

Mississippi $ 67,589 Guam* $ 3,945

Missouri $ 136,574 Puerto Rico $ 81,686

Montana* $ 24,974 Virgin Islands* $ 2,577

Nebraska* $ 45,967
32 Coverdell Forensic Science

Appendix 2. Templates for Coverdell Statutory Certifications

(Instructions: Scan signed certifications and submit image files electronically through GMS.) 
33 Coverdell Forensic Science

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

NATIONAL INSTITUTE OF JUSTICE

FY 2014 Coverdell Forensic Science Improvement

Grants Program

Certification as to Plan for Forensic Science Laboratories—

Application from a State 

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice:

The State has developed a plan for forensic science laboratories under a 

program intended to improve the quality and timeliness of forensic science or 

medical examiner services in the State, including such services provided by the 

laboratories operated by the State and those operated by units of local 

government within the State.

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 

U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice).

___________________________________________

Signature of Certifying Official

___________________________________________

Printed Name of Certifying Official

___________________________________________

Title of Certifying Official

___________________________________________

Name of Applicant Agency (Including Name of State)

____________________

Date
34 Coverdell Forensic Science

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

NATIONAL INSTITUTE OF JUSTICE

FY 2014 Coverdell Forensic Science Improvement

Grants Program

Certification as to Plan for Forensic Science Laboratories—

Application from a Unit of Local Government

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice:

This unit of local government has developed a plan for forensic science 

laboratories under a program intended to improve the quality and timeliness of 

forensic science or medical examiner services provided by the laboratories 

operated by the applicant unit of local government and any other governmentoperated laboratories within the State that will receive a portion of the grant 

amount.

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 

U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice).

___________________________________________

Signature of Certifying Official

___________________________________________

Printed Name of Certifying Official

___________________________________________

Title of Certifying Official

___________________________________________

Name of Applicant Agency

(Including Name of Unit of Local Government)

____________________

Date
35 Coverdell Forensic Science

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

NATIONAL INSTITUTE OF JUSTICE

FY 2014 Coverdell Forensic Science Improvement

Grants Program

Certification as to Generally Accepted Laboratory

Practices and Procedures

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice:

Any forensic science laboratory system, medical examiner's office, or coroner's 

office in the State, including any laboratory operated by a unit of local 

government within the State, that will receive any portion of the grant amount 

uses generally accepted laboratory practices and procedures, established by 

accrediting organizations or appropriate certifying bodies. 

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 

U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice).

___________________________________________

Signature of Certifying Official

___________________________________________

Printed Name of Certifying Official

___________________________________________

Title of Certifying Official

___________________________________________

Name of Applicant Agency 

(Including Name of State or Unit of Local Government)

____________________

Date
36 Coverdell Forensic Science

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

NATIONAL INSTITUTE OF JUSTICE

FY 2014 Coverdell Forensic Science Improvement

Grants Program

Certification as to Use of Funds for New Facilities 

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice:

The amount of the grant (if any) used for the costs of any new facility or facilities 

to be constructed as part of a program to improve the quality and timeliness of 

forensic science and medical examiner services will not exceed the limitations 

set forth at 42 U.S.C. § 3797m(c) and summarized in the FY 2014 Coverdell 

Forensic Science Improvement Grants Program Announcement. 

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 

U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice).

___________________________________________

Signature of Certifying Official

___________________________________________

Printed Name of Certifying Official

___________________________________________

Title of Certifying Official

___________________________________________

Name of Applicant Agency 

(Including Name of State or Unit of Local Government)

____________________

Date
37 Coverdell Forensic Science

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

NATIONAL INSTITUTE OF JUSTICE

FY 2014 Coverdell Forensic Science Improvement

Grants Program

Certification as to External Investigations 

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice:

A government entity exists and an appropriate process is in place to conduct 

independent external investigations into allegations of serious negligence or 

misconduct substantially affecting the integrity of the forensic results committed 

by employees or contractors of any forensic laboratory system, medical 

examiner's office, coroner's office, law enforcement storage facility, or medical 

facility in the State that will receive a portion of the grant amount.

I personally read and reviewed the section entitled “Eligibility” in the Fiscal Year 2014 program 

announcement for the Coverdell Forensic Science Improvement Grants Program. I 

acknowledge that a false statement in this certification or in the grant application that it supports 

may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C.

§ 3795a. I also acknowledge that Office of Justice Programs grants, including certifications 

provided in connection with such grants, are subject to review by the Office of Justice Programs 

and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice).

__________________________________________

Signature of Certifying Official

___________________________________________

Printed Name of Certifying Official

___________________________________________

Title of Certifying Official

___________________________________________

Name of Applicant Agency 

(Including Name of State or Unit of Local Government)

___________________

Date
38 Coverdell Forensic Science

Appendix 3. Template for “External Investigations” Attachment

(Instructions: Scan the completed document and submit image file electronically through 

GMS.) 
39 Coverdell Forensic Science

FY 2014 Coverdell Forensic Science 

Improvement Grants Program

Attachment: External Investigations

The “Certification as to External Investigations” that is submitted on behalf of the applicant 

agency as part of this application certifies that—

A government entity exists and an appropriate process is in place to conduct independent 

external investigations into allegations of serious negligence or misconduct substantially 

affecting the integrity of the forensic results committed by employees or contractors of 

any forensic laboratory system, medical examiner's office, coroner's office, law 

enforcement storage facility, or medical facility in the State that will receive a portion of 

the grant amount.

Prior to receiving funds, the applicant agency (that is, the agency applying directing to the National 

Institute of Justice) must provide—for each forensic laboratory system, medical examiner’s office, 

coroner’s office, law enforcement storage facility, or medical facility that will receive a portion of the grant 

amount—the name of the “government entity” (or entities) that forms the basis for the certification. Please 

use the template below to provide this information. (Applicants may adapt this template if necessary, but 

should ensure that the adapted document provides all required information.)

IMPORTANT NOTE: If necessary for accuracy, list more than one entity with respect to each intended 

recipient of a portion of the grant amount. For example, if no single entity has an appropriate process in 

place with respect to allegations of serious negligence as well as serious misconduct, it will be necessary 

to list more than one entity. Similarly, if no single entity has an appropriate process in place with respect 

to allegations concerning contractors as well as employees, it will be necessary to list more than one 

entity.

Additional guidance regarding the “Certification as to External Investigations” appears in the “Eligibility” 

section of the program announcement for the FY 2014 Coverdell program.

-----------------------------------------------------------------------------------------------------------------------------------------

Name of Applicant Agency (including Name of State or Unit of Local Government): 

______________________________________

Date: _________________________________

Name of any forensic laboratory system, medical 

examiner’s office, coroner’s office, law 

enforcement storage facility, or medical facility 

that will receive a portion of the grant amount

Existing government entity (entities) with an 

appropriate process in place to conduct 

independent external investigations

1. ___________________________

2. ___________________________

 _____________________________

_____________________________
40 Coverdell Forensic Science

FY 2014 External Investigations Attachment (continued)

Name of Applicant Agency: _______________________________

3. ___________________________ _____________________________

_____________________________

4. ___________________________ _____________________________

_____________________________

5. ___________________________ _____________________________

_____________________________

6. ___________________________ _____________________________

_____________________________

7. ___________________________ _____________________________

_____________________________