U.S. Department of Justice OMB No. 1121-0329 

Office of Justice Programs Approval Expires 11/30/2020

National Institute of Justice 

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), National Institute of 

Justice (NIJ) is seeking applications for formula funding under the FY 2019 Paul Coverdell 

Forensic Science Improvement Grants Program. This program furthers the Department’s 

mission by providing States with tools needed to meet the challenges of crime and justice. 

Specifically, this program seeks to improve forensic science and medical examiner/coroner 

services, including services provided by laboratories operated by States and units of local 

government. 

Paul Coverdell Forensic Science 

Improvement Grants Program – Formula 

Applications Due: June 4, 2019 

Eligibility 

Eligible applicants are limited to States (including territories). State Administering Agencies 

(SAAs) apply on behalf of States, including any State government entity. For information on 

eligibility, see Section C. Eligibility Information.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or 

management fee. 

Deadline 

Applicants must register in the OJP Grants Management System (GMS) at 

https://grants.ojp.usdoj.gov/ prior to submitting an application under this solicitation. All 

applicants must register, even those that previously registered in GMS. Previously registered 

applicants should ensure, prior to applying, that the user profile is up to date in GMS (including, 

but not limited to, address, legal name of agency and authorized representative) as this 

information is populated in any new application from the user profile. Select the “Apply Online” 

button associated with the solicitation title. All registrations and applications are due by 

11:59 p.m. eastern time on June 6, 2019. 

For additional information, see How to Apply in Section D. Application and Submission 

Information. 

Contact Information 

For technical assistance with submitting an application, contact the Grants Management System 

Support Hotline at 888-549-9901, option 3, or via email at GMS.HelpDesk@usdoj.gov. The 

GMS Support Hotline operates 24 hours a day, 7 days a week, including on federal holidays. 
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Paul Coverdell 

An applicant that experiences unforeseen GMS technical issues beyond its control that prevent 

it from submitting its application by the deadline must email the NIJ contact identified below 

within 24 hours after the application deadline in order to request approval to submit its 

application after the deadline. For information on reporting technical issues, see “Experiencing 

Unforeseen GMS Technical Issues” under How to Apply in Section D. Application and 

Submission Information. 

For assistance with any other requirements of this solicitation, contact the National Criminal 

Justice Reference Service (NCJRS) Response Center: toll-free at 1-800-851-3420; via TTY at 

301-240-6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301-240-5830; or web 

chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center operates 

from 10:00 a.m. until 6:00 p.m. eastern time, Monday through Friday, and from 10:00 a.m. until 

8:00 p.m. eastern time on the solicitation close date. General information on applying for NIJ 

awards can be found at www.nij.gov/funding/Pages/welcome.aspx. Answers to frequently asked 

questions that may assist applicants are posted at www.nij.gov/funding/Pages/faqs.aspx. 

Release date: April 5, 2019
3 

Paul Coverdell 

Contents 

A. Program Description ................................................................................................................. 4

Overview ................................................................................................................................... 4

Program-Specific Information .................................................................................................... 4

Goals, Objectives, and Deliverables ......................................................................................... 5

Information Regarding Potential Evaluation of Programs and Activities ................................... 6

B. Federal Award Information ....................................................................................................... 6

Type of Award ........................................................................................................................... 7

Financial Management and System of Internal Controls ........................................................... 7

Budget Information .................................................................................................................... 8

Cost Sharing or Match Requirement .......................................................................................11

Pre-agreement Costs (also known as Pre-award Costs) ........................................................12

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ...................12

Costs Associated with Language Assistance (if applicable) ...................................................12

C. Eligibility Information ..............................................................................................................12

D. Application and Submission Information ................................................................................18

What an Application Should Include........................................................................................18

How to Apply ...........................................................................................................................31

E. Application Review Information ..............................................................................................33

Review Process .......................................................................................................................34

F. Federal Award Administration Information ..............................................................................35

Federal Award Notices ............................................................................................................35

Administrative, National Policy, and Other Legal Requirements .............................................35

General Information about Post-Federal Award Reporting Requirements ..............................36

G. Federal Awarding Agency Contact(s) ....................................................................................37

H. Other Information ...................................................................................................................37

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) ....................37

Provide Feedback to OJP .......................................................................................................38

Appendix 1. Estimated Amount of FY 2019 Formula Funds, by State. ...................................39

Appendix 2. Templates for Coverdell Statutory Certifications .................................................41

Appendix 3. Template for “External Investigations” Attachment..............................................47

Appendix 4. Accreditation Status Certification ........................................................................50

Appendix 5: Frequently Asked Questions ...............................................................................52

Appendix 6: Performance Measures Table .............................................................................53

Appendix 7: Application Checklist ...........................................................................................54
4 

Paul Coverdell 

Paul Coverdell Forensic Science Improvement 

Grants Program – Formula 

CFDA No. 16.742 

A. Program Description 

Overview 

With this solicitation, NIJ seeks proposals for formula funding under the Paul Coverdell Forensic 

Science Improvement Grants Program (the Coverdell program), which awards grants to States 

and units of local government to improve forensic science and medical examiner/coroner 

services. Among other things, funds may be used to eliminate a backlog in the analysis of 

forensic evidence, and to train and employ forensic laboratory personnel and medicolegal death 

investigators, as needed, to eliminate such a backlog. Under the Coverdell program, State 

Administering Agencies (SAAs) may apply for both formula and competitive funds. This 

solicitation is ONLY for SAAs applying for the formula funds.1

For the purposes of this solicitation —

 A State/local government entity performing forensic science services is considered a 

“forensic science laboratory” if it:

o Employs one or more full-time scientists (with a minimum of a bachelor’s degree 

in a natural science [e.g., chemistry, physics, biology, or a closely-related naturalscience field]), and

o Whose principal function is to examine physical evidence in criminal matters and 

provide reports and testimony to courts of law regarding such evidence. 

 “Police identification units” (units operating outside of the crime laboratory function), or 

entities that engage exclusively in evidence collection and documentation, are not 

forensic science laboratories for these purposes. 

 Medical examiner and coroner offices are treated as forensic science laboratories. 

Statutory Authority: The Coverdell program is authorized by Title I of the Omnibus Crime 

Control and Safe Streets Act of 1968, Part BB, codified at 34 U.S.C. §§ 10561-10566 (the 

Coverdell law). 

Program-Specific Information 

The Coverdell program may not be used for research; however, applicants may address 

emerging forensic science issues and technology through implementation of new technologies 

and processes into public laboratories.

 

1

 An applicant that seeks to apply for Coverdell competitive funds (consistent with 34 U.S.C. § 10563(a)(2)) available 

for grants to eligible States and units of local government would need to apply under NIJ’s FY 2019 Paul Coverdell 

Forensic Science Improvement Grants Program (Competitive) solicitation. 
5 

Paul Coverdell 

Goals, Objectives, and Deliverables 

Grant Purposes 

A State or unit of local government that receives a Coverdell grant must use the grant for 

one or more of these six purposes: 

1. To carry out all or a substantial part of a program intended to improve the quality and 

timeliness of forensic science or medical examiner/coroner services in the State, 

including those services provided by laboratories operated by the State and those 

operated by units of local government within the State. 

2. To eliminate a backlog in the analysis of forensic science evidence,2 including, among 

other things, a backlog with respect to firearms examination, latent prints, impression 

evidence, toxicology, digital evidence, fire evidence, controlled substances, forensic 

pathology, questioned documents, and trace evidence.

3. To train, assist, and employ forensic laboratory personnel and medicolegal death 

investigators, as needed to eliminate such a backlog. 

4. To address emerging forensic science issues (such as statistics, contextual bias, and 

uncertainty of measurement) and emerging forensic science technology (such as high 

throughput automation, statistical software, and new types of instrumentation). 

5. To educate and train forensic pathologists. 

6. To fund medicolegal death investigation systems to facilitate accreditation of medical 

examiner and coroner offices and certification of medicolegal death investigators. 

IMPORTANT NOTE 

The alarming proliferation of heroin and synthetic opioids like fentanyl have had a crushing 

effect on many crime laboratories. Synthetic opioids in particular may be more difficult to 

analyze than traditional opiates, and validating methods for new drugs as they emerge may 

significantly slow processing of these samples. Medical examiners and forensic pathologists 

have also been overwhelmed with the volume of autopsies as a result of heroin and synthetic 

drug-related overdose deaths. To address these issues, NIJ plans to allocate approximately 57 

percent of available funds to specifically target the challenges the opioid abuse crisis has 

brought to the forensic science community. 

Expected Results and Outcomes 

The result of Coverdell grants to applicant States should be a demonstrated improvement over 

current operations in forensic science or medical examiner/coroner services provided in the 

State, including services provided by laboratories operated by the State and services provided 

 

2

 A backlog in the analysis of forensic science evidence exists if forensic evidence has been stored in a laboratory, 

medical examiner office, coroner office, law enforcement storage facility, or medical facility; and has not been 

subjected to all appropriate forensic testing because of lack of resources or personnel. 
6 

Paul Coverdell 

by laboratories operated by units of local government within the State. Reduction of forensic 

analysis backlogs is considered an improvement in timeliness of services. 

The Goals, Objectives, and Deliverables are directly related to the performance measures that 

demonstrate the results of the work completed, as discussed in Section D. Application and 

Submission Information, under Program Narrative. 

Information Regarding Potential Evaluation of Programs and Activities 

The Department of Justice has prioritized the use of evidence-based programming and deems it 

critical to continue to build and expand the evidence informing criminal and juvenile justice 

programs to reach the highest level of rigor possible. Therefore, applicants should note that OJP 

may conduct or support an evaluation of the programs and activities funded under this 

solicitation. Recipients and sub-recipients will be expected to cooperate with program-related 

assessments or evaluation efforts, including through the collection and provision of information 

or data requested by OJP (or its designee) for the assessment or evaluation of any activities 

and/or outcomes of those activities funded under this solicitation. The information or data 

requested may be in addition to any other financial or performance data already required under 

this program. 

B. Federal Award Information 

NIJ expects to make up to 55 awards, with award amounts allocated among eligible States 

based on population. The approximate amount each eligible State would receive if $26,750,000 

were made available for FY 2019 is listed in Appendix 1: Estimated Amount of FY 2019 Base 

Funds, by State. (See the “Note on the use of funds to address issues related to the opioid 

abuse crisis,” under “Budget Information,” in this section below, as it includes a discussion 

relevant to the “Opioid Related” and “Non-Opioid Related” breakdown by State presented in 

Appendix 1.) 

NIJ will make awards for a 12-month period of performance, to begin on January 1, 2020. 

Applicants should be aware that the total period of an award, including one that receives a 

project period extension, ordinarily will not exceed three years. 

All awards are subject to the availability of appropriated funds and to any modifications or 

additional requirements that may be imposed by law.

Available Funding 

The figures and calculations reflected in this solicitation (for example, the estimated 

minimum award to States and the estimated amount of formula funds, by State) are based 

on an estimated total amount available of $26,750,000, although the amount ultimately 

made available could be higher or lower. Applicants are strongly advised to check for 

updates to the solicitation prior to submitting applications. 

1. Formula Funds for States

Approximately 85 percent of the funds available for Coverdell grants will be allocated 

among eligible States based on population (State formula funds). The approximate 

amount each eligible State would receive if $26,750,000 were made available for FY 
7 

Paul Coverdell 

2019 is listed in Appendix 1:“Estimated Amount of FY 2019 Formula Funds, by State.

3

These are the ONLY funds that will be distributed among eligible applicants under this 

solicitation.4

2. Minimum Awards to States

The Coverdell law sets a floor for the total amount an eligible applicant State will receive 

as its Coverdell grant. If $26,750,000 were to become available for FY 2019, the 

minimum Coverdell grant to an eligible State would be not less than $267,500.5

 In that 

case, if the amount a State would otherwise receive as its total Coverdell funding 

(including both formula funds and any competitive funds) is less than $267,500, NIJ will 

increase that State’s total funding to $267,500.

Type of Award 

NIJ expects to make any award under this solicitation in the form of a grant. See Administrative, 

National Policy, and Other Legal Requirements, under Section F. Federal Award Administration 

Information, for a brief discussion of important statutes, regulations, and award conditions that 

apply to many (or in some cases, all) OJP grants. 

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through 

entities6) must, as described in the Part 200 Uniform Requirements7 as set out at 2 C.F.R. 

200.303:

(a) Establish and maintain effective internal control over the Federal award that 

provides reasonable assurance that [the recipient (and any subrecipient)] is 

managing the Federal award in compliance with Federal statutes, regulations, 

and the terms and conditions of the Federal award. These internal controls 

should be in compliance with guidance in “Standards for Internal Control in the 

Federal Government” issued by the Comptroller General of the United States and 

the “Internal Control Integrated Framework”, issued by the Committee of 

Sponsoring Organizations of the Treadway Commission (COSO). 

(b) Comply with Federal statutes, regulations, and the terms and conditions of the 

Federal awards. 

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with 

statutes, regulations, and the terms and conditions of Federal awards. 

(d) Take prompt action when instances of noncompliance are identified including 

noncompliance identified in audit findings. 

 

3

 Under the provisions of the Coverdell law, several factors (including the number of eligible State applicants) affect 

formula amounts. 

4

 An applicant that seeks to apply for Coverdell competitive funds (consistent with 34 U.S.C. § 10563(a)(2) available 

for grants to eligible States and units of local government would need to apply under NIJ’s FY 2019 Paul Coverdell 

Forensic Science Improvement Grants Program - Competitive solicitation. 

5

 Minimum awards for America Samoa and the Commonwealth of the Northern Mariana Islands would be lower. 

6

 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides 

a subaward (subgrant) to a subrecipient (subgrantee) to carry out part of the funded award or program. 

7 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain 

modifications) the provisions of 2 C.F.R. Part 200. 
8 

Paul Coverdell 

(e) Take reasonable measures to safeguard protected personally identifiable 

information and other information the Federal awarding agency or pass-through 

entity designates as sensitive or [the recipient (or any subrecipient)] considers 

sensitive consistent with applicable Federal, state, local, and tribal laws regarding 

privacy and obligations of confidentiality. 

To help ensure that applicants understand administrative requirements and cost principles, OJP 

encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial 

Management Online Training, available at https://onlinegfmt.training.ojp.gov. (This training is 

required for all OJP award recipients.) 

Also, applicants should be aware that OJP collects information from applicants on their financial 

management and systems of internal controls (among other information) which is used to make 

award decisions. Under Section D. Application and Submission Information, applicants may 

access and review the OJP Financial Management and System of Internal Controls 

Questionnaire (http://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf) that OJP 

requires all applicants (other than an individual applying in his/her personal capacity) to 

download, complete, and submit as part of the application. 

Budget Information 

Permissible Expenses 

The types of expenses listed below generally may be paid with Coverdell funds. 

Note: The following list details the types of expenses allowed under the Coverdell program. 

These expenses should NOT be used as budget categories — instead they are to be 

incorporated into the appropriate standard OJP budget categories. For more information on 

OJP’s standard budget format, see “What an Application Should Include” under Section D. 

Application and Submission Information. 

1. Personnel. Funds may be used for forensic science or medical examiner/coroner office 

personnel, overtime, fellowships, visiting scientists, interns, consultants, or temporary 

staff. 

2. Computerization. Funds may be used to upgrade, replace, lease, or purchase 

computer hardware and software for forensic analyses and data management. 

3. Laboratory equipment. Funds may be used to upgrade, lease, or purchase forensic 

laboratory or medical examiner/coroner office equipment and instrumentation. 

4. Supplies. Funds may be used to acquire forensic laboratory or medical 

examiner/coroner office supplies. 

Note: To help ensure compliance with the National Environmental Policy Act (NEPA) 

and Department of Justice regulations, Coverdell awardees that intend to use funds for 

activities involving the use or purchase of chemicals will be required to submit additional 

information. See Section F. Federal Award Administration Information, later in this 

solicitation, for a link to OJP webpages containing information about NEPA and other 

legal requirements. 
9 

Paul Coverdell 

Recipients may encounter delays in the release of award funds pending satisfactory 

completion of the NEPA review process for applications involving the use or purchase of 

chemicals. 

5. Accreditation. Funds may be used to prepare for laboratory accreditation by the ANSIASQ National Accreditation Board (ANAB), National Association of Medical Examiners 

(NAME), the American Association for Laboratory Accreditation (A2LA), International 

Association of Coroners & Medical Examiners (IAC&ME) or other, appropriate, 

accrediting bodies. Funds also may be used for application and maintenance fees 

charged by appropriate accrediting bodies.8 An applicant that proposes to use any 

portion of the grant amount to fund a forensic science laboratory system, including any 

laboratory operated by a unit of local government within the State, that is not accredited 

(as set out in the Coverdell law) will be required to use (or, as applicable, must require 

any unaccredited subrecipient forensic science laboratory system to use) a portion of the 

grant amount for accreditation purposes. Coverdell awardees must use grant funds to 

prepare and apply for accreditation of any FY 2019 Coverdell grant-funded unaccredited 

forensic laboratory system, including any laboratory operated by a unit of local 

government within the State, not more than two (2) years after the FY 2019 Coverdell 

award date. 

A Note to SAAs regarding laboratories seeking accreditation

In order to carry out the aims of and meet requirements under the Coverdell law with 

respect to forensic science laboratory accreditation, SAAs are expected to consider the 

accreditation status of all forensic science laboratories within their States. As part of a 

complete application package, each SAA is to prepare a list of all forensic science 

laboratories in the State that specifies each forensic science laboratory’s accreditation 

status by an appropriate accrediting body8 and the scope of each accreditation. For each 

forensic science laboratory within the State lacking accreditation,9 each SAA is to 

request funds in its application budget and include plans in its program narrative for such 

laboratories to prepare and apply for accreditation. This serves one of the purposes of 

the Coverdell statute by helping to ensure that those labs that may need assistance in 

preparing and applying for accreditation have access to funds to assist in that purpose.

(In the event that a forensic science laboratory within the State lacks accreditation and 

expressly declines the funds it may be eligible to receive under the award for 

accreditation purposes, the SAA is to include documentation of such declination with its 

accreditation status submission. See "Additional Attachments,” under Section D. 

Application and Submission Information for accreditation status documentation details.) 

6. Education, training, and certification. Funds may be used for appropriate internal and 

external training of staff that are involved directly and substantially in providing forensic 

 

8

 Per 34 U.S.C. § 10562(2), such an accrediting body would be “an accrediting body that is a signatory to an 

internationally recognized arrangement and that offers accreditation to forensic science conformity assessment 

bodies using an accreditation standard that is recognized by that internationally recognized arrangement[.]”

9

 Subsection 34 U.S.C. § 10562(2) excludes medical examiner’s and coroner’s offices from coverage under certain 

accreditation-related grant program requirements. Nonetheless, in keeping with the Coverdell statute’s emphasis on 

accreditation and NIJ’s (and the Department’s and OJP’s) continued focus on supporting forensic science laboratory 

accreditation as a priority Coverdell grant program purpose as part of an overall goal of strengthening and enhancing 

the practice of forensic science, NIJ strongly encourages prospective recipients of FY 2019 Coverdell grant awards to 

incorporate plans for accreditation of medical examiner’s and coroner’s offices wherever practicable.
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Paul Coverdell 

science or medical examiner/coroner services. In appropriate cases, funds also may be 

used for fees charged by appropriate certifying bodies for certification of staff in specific 

forensic discipline areas. All education, training, and certification activities must be 

designed to improve forensic science or medical examiner/coroner services. The grant 

application should demonstrate that the proposed training or certification is directly 

related to the job position and duties of the individual(s) receiving the training or seeking 

certification. 

OJP recognizes the benefit of attending discipline-related conferences to receive training 

and/or education; however, it is recommended that the applicant consider the costeffectiveness of this option compared to other viable modes of training. For example, 

hosting on-site training or attending a local program may be more suitable for the 

applicant’s personnel and organization.

7. Facilities. Funds may be used for program expenses relating to facilities, provided the 

expenses are directly attributable to improving forensic science or medical 

examiner/coroner services. Funds also may be used for renovation and/or construction 

undertaken as part of the applicant’s program to improve forensic science or medical 

examiner/coroner services. 

Limitations on use of funds for costs of new facility. The Coverdell law limits the 

amount of funds that may be used for the costs of a new facility or facilities (see 34 

U.S.C. § 10564(c)). Maximum amounts are determined by the total amount of the 

Coverdell grants received (including both formula and competitive funds) and the total 

amount of funds available for Coverdell grants nationwide. The maximum amounts that 

may be used for costs of new facilities are as follows. (Estimates and calculations are 

based on the assumption that the total available funds for Coverdell awards in FY 2019 

will be $26,750,000. Please refer to the discussion under “Available Funding.”)

Grants that exceed 0.6 percent of the total available funds. If an applicant State receives 

total grants that exceed 0.6 percent of the total available funds (estimated here at 

$160,500), the amount of the grant that can be used for the costs of any new facility 

cannot exceed the sum of 80 percent of 0.6 percent of the total available funds (such 80 

percent estimated here at $128,400) plus 40 percent of the amount of the grant in 

excess of 0.6 percent of the total available funds. 

For example, if $26,750,000 were to become available for Coverdell awards in FY 2019 

and a State were to receive a total Coverdell grant of $267,500, no more than $171,200 

may be used for the costs of any new facility. 

A sample calculation for a $267,500 grant would be as follows: 

Eighty percent of 0.6 percent of the total available funds: $160,500 x .80 = $128,400. 

Amount in excess of $160,500: $267,500 - $160,500 = $107,000

Forty percent of amount in excess of $160,500: $107,000 x .40 = $42,800. 

Sum of $128,400 + $42,800= $171,200. 

Note: To help ensure compliance with NEPA and Department of Justice regulations, 

Coverdell awardees that intend to use funds for activities involving the renovation or 

construction of facilities will be required to submit additional information. See Section F. 
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Paul Coverdell 

Federal Award Administration Information, later in this solicitation, for a link to OJP 

webpages containing information about NEPA and other legal requirements. 

Recipients may encounter delays in the release of award funds pending satisfactory 

completion of the NEPA review process for applications involving construction or 

renovation. 

8. Administrative expenses. Not more than 10 percent of the total amount of a Coverdell 

grant may be used for a recipient’s administrative expenses.

Note on the use of funds to address issues related to the opioid abuse crisis: The 

application should demonstrate, wherever applicable, how any proposed use of funds would 

address challenges the opioid abuse crisis has brought to the forensic science community, 

as described in the “Important Note” under “Grant Purposes” in Section A. Program 

Description. To facilitate this, an applicant should annotate each line item in the budget as 

“opioid-related” (addressing the opioid abuse crisis) or “non-opioid related.” Coverdell funds 

are available for permissible uses that would not address the opioid abuse crisis; however, 

States should plan to allocate at least 57 percent of Coverdell grant funds (commensurate 

with each State’s specifically-identified need) to address the challenges to the forensic 

science community posed by the opioid abuse crisis. A State also may propose to dedicate 

more than 57 percent of its Coverdell allocation to opioid-related uses, in accordance with 

the State’s needs. 

A State that does not intend to include any opioid-related projects in its request for Coverdell 

funds, or that intends to request an amount for opioid-related projects that would amount to 

less than 57 percent of its FY 2019 Coverdell allocation, will still receive the full FY 2019 

formula allocation for which it is eligible. Any such State will be expected to affirm – in a 

separate writing (See Section D. Application and Submission Information for details) – that, 

of its total allocation, it intends to use less than 57 percent (or, zero, as applicable) of the 

grant funds for opioid-related projects. 

Expenses That Are Not Permitted 

1. Funds to conduct research. 

2. Expenses other than those listed above (including expenses for general law 

enforcement functions or non-forensic investigatory functions). 

3. Costs for any new facility that exceed the limits described above. 

4. Recipient administrative expenses (direct or indirect) that exceed 10 percent of the total 

grant amount. 

5. The use of funds for the purchase and/or lease of vehicles, such as crime scene vans. 

Cost Sharing or Match Requirement

This program does not require a match. However, if a successful application proposes a 

voluntary match amount, and OJP approves the budget, the total match amount incorporated 

into the approved budget becomes mandatory and subject to audit. 
12

Paul Coverdell 

Pre-agreement Costs (also known as Pre-award Costs) 

Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of 

performance of the grant award. 

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the 

prior written approval of OJP for all such costs. All such costs incurred prior to award and prior 

to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant 

should incur project costs before submitting an application requesting federal funding for those 

costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider 

approving pre-agreement costs, the applicant may contact the point of contact listed on the title 

page of this solicitation for the requirements concerning written requests for approval. If 

approved in advance by OJP, award funds may be used for pre-agreement costs, consistent 

with the recipient’s approved budget and applicable cost principles. See the section on Costs 

Requiring Prior Approval in the DOJ Grants Financial Guide at 

https://ojp.gov/financialguide/DOJ/index.htm for more information. 

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 

OJP strongly encourages every applicant that proposes to use award funds for any conference-, 

meeting-, or training-related activity (or similar event) to review carefully—before submitting an 

application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such 

events, available at 

https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy 

and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require 

prior written approval (which may affect project timelines) of most conference, meeting, and 

training costs for cooperative agreement recipients, as well as some conference, meeting, and 

training costs for grant recipients; and (3) set cost limits, which include a general prohibition of 

all food and beverage costs.

Costs Associated with Language Assistance (if applicable) 

If an applicant proposes a program or activity that would deliver services or benefits to 

individuals, the costs of taking reasonable steps to provide meaningful access to those services 

or benefits for individuals with limited English proficiency may be allowable. Reasonable steps 

to provide meaningful access to services or benefits may include interpretation or translation 

services, where appropriate. 

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal 

Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 

Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm. 

C. Eligibility Information 

States10 may apply for FY 2019 formula Coverdell funds. States may be eligible for both formula 

and competitive funds. This solicitation is ONLY for the formula funds. Any State application for 

funding MUST be submitted by the Coverdell SAA (see list of SAAs on the OJP Web site at 

 

10 For purposes of the Coverdell program, the term “State” means each of the 50 States, the District of Columbia, the 

Commonwealth of Puerto Rico, the Virgin Islands, American Samoa, Guam, and the Commonwealth of the Northern 

Mariana Islands. For certain purposes, American Samoa and the Northern Mariana Islands are treated as one State. 
13

Paul Coverdell 

www.ojp.usdoj.gov/saa/index.htm). (Other interested State agencies or departments must 

coordinate with their respective SAAs.) SAAs are expected to consider the accreditation status 

of forensic science laboratories within their States in formulating their requests for formula 

funding. 

Note: A prospective recipient of grant funds that is found to have an “unresolved audit finding” 

from a DOJ Office of the Inspector General audit, as described at 34 U.S.C. § 10263, will be 

ineligible to receive grant funds during the period specified in that statute. See 34 U.S.C. § 

10263(2). 

See Section A. Program Description for details on what NIJ considers a “forensic 

science laboratory,” for purposes of this solicitation.

For the purposes of this solicitation, a State/local government entity performing forensic science 

services is considered a “forensic science laboratory.”

The Coverdell law (at 34 U.S.C. § 10562) requires that, to request a grant, an applicant for 

Coverdell funds must submit: 

1. A certification and description regarding a plan for forensic science laboratories.

Each applicant must submit a certification that the State has developed a plan for 

forensic science laboratories under a program intended to improve the quality and 

timeliness of forensic science or medical examiner services in the State, including such 

services provided by the laboratories operated by the State and those operated by units 

of local government within the State. Applicants must also specifically describe the 

manner in which the grant will be used to carry out that plan. 

2. A certification regarding use of generally accepted laboratory practices. Each 

applicant must submit a certification that any forensic science laboratory system, 

medical examiner’s office, or coroner’s office in the State, including any laboratory 

operated by a unit of local government within the State, that will receive any portion of 

the grant amount (whether directly or through a subgrant) uses generally accepted 

laboratory practices and procedures established by accrediting organizations or 

appropriate certifying bodies. 

3. A certification regarding forensic science laboratory accreditation. Each applicant 

must submit a certification that any forensic science laboratory system in the State, 

including any laboratory operated by a unit of local government within the State, that will 

receive any portion of the grant amount (whether directly or through a subgrant) either is 

accredited, or, is not so accredited, but will (or will be required in a legally binding and 

enforceable writing to) use a portion of the grant amount to prepare and apply for such 

accreditation not more than two (2) years after the date on which a grant is awarded 

under the FY 2019 Paul Coverdell Forensic Science Improvement Grants Program. 

 

4. A certification and description regarding costs of new facilities. Each applicant 

must submit a certification that the amount of the grant used for the costs of any new 

facility constructed as part of a program to improve the quality and timeliness of forensic 

science or medical examiner services will not exceed certain limitations set forth in the 

Coverdell law at 34 U.S.C. § 10564(c). (See information on “permissible expenses” in 

the next section of this solicitation.) Applicants must also specifically describe any new 

facility to be constructed as well as the estimated costs of the facility. 
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Paul Coverdell 

5. A certification regarding external investigations into allegations of serious 

negligence or misconduct. Each applicant must submit a certification that “a 

government entity exists and an appropriate process is in place to conduct independent 

external investigations into allegations of serious negligence or misconduct substantially 

affecting the integrity of the forensic results committed by employees or contractors of 

any forensic laboratory system, medical examiner’s office, coroner’s office, law 

enforcement storage facility, or medical facility in the State that will receive a portion of 

the grant amount.”

Applicants are expected to carefully review the requirements of each certification before 

determining whether the certification properly may be made. Any certification that is submitted 

must be executed by an official who is both familiar with the requirements of the certification, 

and authorized to make the certification on behalf of the applicant agency (that is, the agency 

applying directly to NIJ). Certifications must be submitted using the templates that appear 

in Appendix 2.

Certifications made on behalf of subrecipients of award funds—rather than certifications made 

on behalf of the agency applying directly to NIJ—are not acceptable to satisfy the certification 

requirements and should not be submitted. 

In connection with the certification regarding external investigations (described above), 

applicants must provide, prior to receiving award funds, the name(s) of the existing 

“government entity” (or government entities). This information is to be provided as an 

attachment to the program narrative section of the application. See “What an Application Should 

Include,” and Appendix 3, which includes a template for the attachment. 

In connection with the certification regarding forensic science laboratory accreditation 

(described above), applicants must demonstrate, prior to receiving award funds, that any 

forensic science laboratory system, including any laboratory operated by a unit of local 

government within the State, that will receive any portion of the grant amount either is 

accredited or will (or will be required to) prepare and apply for accreditation consistent with the 

Coverdell law. See “What an Application Should Include,” which describes the documentation 

and information an applicant is to provide regarding its accreditation or its plans to prepare and 

apply for accreditation. 

The accrediting body must be a signatory to an internationally recognized arrangement and 

must offer accreditation to forensic science conformity assessment bodies using an 

accreditation standard that is recognized by that internationally recognized arrangement. The 

scope of the accreditation must include all discipline(s) for which funds are requested. If the 

current scope of accreditation does not include the discipline(s) for which funds are requested, 

the applicant must include funds in its budget and plans in its program narrative to prepare and 

apply for accreditation in those disciplines. 

Please note that funds will not be made available to applicant agencies that fail to provide the 

necessary information. 
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Paul Coverdell

Important Note on Referrals in Connection With Allegations of Serious Negligence or 

Serious Misconduct

The highest standards of integrity in the practice of forensic science are critical to the 

enhancement of the administration of justice. NIJ assumes that recipients (and subrecipients) of 

Coverdell funds will make use of the process referenced in their certification as to external 

investigations and will refer allegations of serious negligence or misconduct substantially 

affecting the integrity of forensic results to government entities with an appropriate process in 

place to conduct independent external investigations, such as the government entities identified 

in the grant application.

For each fiscal year of an award made under this solicitation, recipients will be required to report 

to NIJ on an annual basis—

1. The number and nature of any such allegations;

2. Information on the referrals of such allegations (e.g., the government entity or entities to 

which referred, the date of referral);

3. The outcome of such referrals (if known as of the date of the report); and

4. If any such allegations were not referred, the reason(s) for the non-referral.

Payments to recipients (including payments under future awards) may be withheld if the 

required information is not submitted on a timely basis.

Special Guidance on Certification Regarding External Investigations Into Allegations of 

Serious Negligence or Misconduct.

The certification regarding external investigations has a number of requirements, each of which 

must be satisfied before the certification may be made. The official authorized to make the 

certification on behalf of the applicant agency must carefully review each of the statutory 

elements and this guidance before determining whether a certification properly may be made. 

After reviewing the information and guidance provided here, the official, on behalf of the 

applicant agency, must determine whether:

 A government entity exists.

 With an appropriate process in place.

 To conduct independent, external investigations.

 Into allegations of serious negligence or misconduct.

 Substantially affecting the integrity of the forensic results.

 Committed by employees or contractors.
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Paul Coverdell

 Of any forensic laboratory system, medical examiner’s office, coroner’s office, law 

enforcement storage facility, or medical facility in the State that will receive a portion of 

the grant amount.

Note: In making this certification, the certifying official is certifying that these requirements are 

satisfied not only with respect to the applicant itself, but also with respect to each entity that will 

receive a portion of the grant amount. Certifying officials are advised that:

(1) A false statement in the certification or in the grant application that it supports may be 

the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 U.S.C. § 

10272; and 

(2) Office of Justice Programs grants, including certifications provided in connection with 

such grants, are subject to review by the Office of Justice Programs and/or by the 

Department of Justice’s Office of the Inspector General.

The following guidance, provided by way of examples for applicants’ review, is designed to 

illustrate elements of the external investigation certification that the official authorized to make 

the certification on behalf of the applicant agency must take into account in determining whether 

the certification properly may be made.

Because it is not possible for NIJ to provide examples relating to every type of government 

entity with an appropriate process in place to conduct independent, external investigations into 

allegations of serious negligence or misconduct substantially affecting the integrity of the 

forensic results committed by employees or contractors, this guidance should not be viewed as 

all inclusive. In addition, this guidance is not intended to constitute legal advice from NIJ on the 

question of whether the required certification properly may be made on behalf of the applicant. 

Such a determination must be made by an appropriate official based on the statutory 

requirements of the certification after review of this guidance.

Illustrative Examples:

1. A State intends to distribute Coverdell award funds to State and local forensic 

laboratories and medical examiners/coroners offices. There is an Office of the Inspector 

General (OIG) in the State with authority to conduct investigations into allegations of 

serious negligence or misconduct by employees and contractors of forensic laboratories 

and medical examiners/coroners offices, both at the State and local levels.

Guidance: Execution of the certification might be appropriate under these facts. 

Nevertheless, the certifying official must be satisfied that the State IG’s authority in this 

regard is not circumscribed in such a way that the IG’s ability to conduct independent 

investigations is limited (for example, through a reporting hierarchy that does not provide 

for the IG to report directly to the chief executive officer or another equally independent 

State official or office).

2. An applicant agency determines that the forensics laboratory director (or some other 

individual in the chain of command at the laboratory) has sole responsibility to conduct 

investigations into allegations of serious negligence or misconduct committed by 

laboratory employees.
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Paul Coverdell

Guidance: Under these circumstances, execution of the certification would not be 

appropriate because there is no process in place to conduct independent, external 

investigations into allegations of serious negligence or misconduct committed by 

laboratory employees and contractors.

3. A State applicant intends to distribute Coverdell award funds to forensic laboratories at 

both the State and local level. An independent commission established by the Governor 

has authority to investigate allegations of serious negligence or misconduct by 

employees, including employees of units of local government within the State.

Guidance: Under these circumstances, the existence of this commission is not itself a 

sufficient basis for execution of the certification. In this regard, the commission does not 

have authority to investigate allegations of serious negligence or misconduct by 

contractors of State and local government forensic laboratories that receive Coverdell 

funds. (If, however, some other government entity, distinct from the commission, has a 

process in place to conduct independent external investigations of allegations of serious 

negligence or misconduct by such contractors, execution of the certification might be 

appropriate depending on all the facts.)

4. A local forensic laboratory, which is intended to receive a portion of the funds from a 

Coverdell award to a State, notifies the State applicant that a quality assurance official is 

responsible for investigating allegations of serious negligence or misconduct by 

employees and contractors of the local forensic laboratory. The quality assurance official 

reports to the director of the forensic laboratory.

Guidance: Under these circumstances, execution of the certification would not be 

appropriate because the quality assurance official reports to the director of the forensic 

laboratory; therefore, there is no process in place to conduct independent, external 

investigations of allegations against the forensics laboratory as required to make the 

certification.

5. An applicant agency (a forensics laboratory) intends to employ a contractor or a 

nongovernmental organization to conduct investigations into allegations of serious 

negligence or misconduct committed by laboratory employees.

Guidance: Under these circumstances, execution of the certification would not be 

appropriate as there is neither a government entity, nor an appropriate process in place 

to conduct independent, external investigations of allegations against the laboratory, 

whether alleged to be committed by laboratory employees and/or contractors, because 

the contractor or nongovernmental entity is employed by and responsible to the 

forensics laboratory.

6. An applicant agency is accredited by an independent accrediting or certifying 

organization such as the ANSI-ASQ National Accreditation Board (ANAB), National 

Association of Medical Examiners (NAME), the American Association for Laboratory 

Accreditation (A2LA), International Association of Coroners & Medical Examiners 

(IAC&ME), etc.

Guidance: In this situation, execution of the certification would not be appropriate. The 

fact of accreditation or certification by an outside entity on its own does not demonstrate 

that the agency has a process in place to investigate allegations of serious negligence or 
18

Paul Coverdell

misconduct committed by employees or contractors. There is insufficient information to 

properly make the required certification in this situation.

For information on cost sharing or match requirements, see Section B. Federal Award 

Information.

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should 

anticipate that if it fails to submit an application that contains all of the specified elements, it may 

negatively affect the review of its application; and, should a decision be made to make an 

award, it may result in the inclusion of award conditions that preclude the recipient from 

accessing or using award funds until the recipient satisfies the conditions and OJP makes the 

funds available.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single 

document collectively referred to as the Budget Detail Worksheet. See “Budget Information and 

Associated Documentation” below for more information about the Budget Detail Worksheet and 

where it can be accessed.

See the “Note on the use of funds to address issues related to the opioid abuse crisis,” in 

the “Budget Information” section above, under Section B. Federal Award Information, for an 

important discussion relevant to applicants requesting funds to address forensic science 

challenges relating to the opioid abuse crisis.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., 

“Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” 

“Resumes”) for all attachments. Also, OJP recommends that applicants include resumes in a 

single file.

Please review the “Note on File Names and File Types” under How to Apply to be sure 

applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. GMS takes information from the 

applicant’s profile to populate the fields on this form.

To avoid processing delays, an applicant must include an accurate legal name on its SF424. On the SF-424, current OJP award recipients, when completing the field for “Legal 

Name” (box 5), should use the same legal name that appears on the prior year award 

document (which is also the legal name stored in OJP’s financial system.) Also, current 

applicants should enter the Employer Identification Number (EIN) in box 6 exactly as it 

appears on the prior year award document. An applicant with a current, active award(s) 

must ensure that its GMS profile is current. If the profile is not current, the applicant should 

submit a Grant Adjustment Notice updating the information on its GMS profile prior to 

applying under this solicitation. 
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Paul Coverdell

A new applicant entity should enter its official legal name, its address, its EIN, and its Data 

Universal Numbering System (DUNS) number. A new applicant entity should attach official 

legal documents to its application (e.g., articles of incorporation, 501(c)(3) status 

documentation, organizational letterhead) to confirm the legal name, address, and EIN 

entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm 

the legal name and DUNS number entered in the SF-424; therefore, an applicant should 

ensure that the information entered in the SF-424 matches its current registration in SAM. 

See the How to Apply section for more information on SAM and DUNS numbers.

Applicants should ensure that the legal name is correct and matches on the SF-424, the five 

required certifications, and the external investigations attachment.

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive 

Order 12372. An applicant may find the names and addresses of State Single Points of 

Contact (SPOCs) at the following website: https://www.whitehouse.gov/wpcontent/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the 

State appears on the SPOC list, the applicant must contact the State SPOC to find out 

about, and comply with, the State’s process under E.O. 12372. In completing the SF-424, an

applicant whose State appears on the SPOC list is to make the appropriate selection in 

response to question 16 once the applicant has complied with its State E.O. 12372 process. 

(An applicant whose State does not appear on the SPOC list should answer question 16 by 

selecting the response that the “Program is subject to E.O. 12372 but has not been selected 

by the State for review.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed 

project in 250 words or less. Project abstracts should be—

 Written for a general public audience.

 Submitted as a separate attachment with “Project Abstract” as part of its file name.

 Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.

 The project abstract should provide an outline limited to the scope of the FY2019 

Coverdell program.

 Example format:

o One-to-two sentences for statement of the problem.

o Three-to-four sentences outlining how this year’s award will be utilized.

o One-to-two sentences describing the outcome.

As a separate attachment, the project abstract will not count against the page limit for the 

program narrative.
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Paul Coverdell

3. Program Narrative

The program narrative must specifically describe the manner in which Coverdell grant funds 

will be used to carry out the State plan to improve forensic science or medical 

examiner/coroner services over current operations. Reduction of forensic analysis backlogs 

is considered an improvement in timeliness of services. States are expected to consider 

the needs of laboratories operated by units of local government as well as those 

operated by the State.

If grant funds are requested for costs of a new facility, the program narrative must 

specifically describe the new facility to be constructed and the estimated costs of that 

facility.

If grant funds are requested for projects to address the challenges to the State’s forensic 

science laboratories posed by the opioid abuse crisis, the program narrative should describe 

the challenges posed and how the requested funds would help to address them. 

Accreditation

If grant funds are requested for accreditation, the program narrative must describe 

accreditation activities and plans and, as applicable, the projected schedule for preparation 

for and application for accreditation. Under the Coverdell program, any forensic science 

laboratory system, including any laboratory operated by a unit of local government within the 

State, that is not accredited (as set out in the Coverdell law) and that will receive a portion of 

the grant amount must use a portion of the grant amount to prepare and apply for 

accreditation not more than 2 years after the date of the Coverdell grant award. For 

purposes of this solicitation, any State/local government entity performing forensic science 

services is considered a “forensic science laboratory.” Additionally, after ascertaining the 

accreditation status of all forensic laboratories within its State, each SAA is to include within 

the program narrative plans for each forensic science laboratory within its State lacking 

accreditation to prepare and apply for accreditation.

The program narrative should be attached as a separate file with an appropriately 

descriptive file name.

The following sections should be included as part of the program narrative.11

a. Description of the Issue.

b. Project Design and Implementation.

c. Capabilities and Competencies.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures.

OJP will require each successful applicant to submit regular performance data that 

demonstrate the results of the work carried out under the award (see “General 

Information about Post-Federal Award Reporting Requirements” in Section F. 

 

11 For information on subawards (including the details on proposed subawards that should be included in the 

application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.
21

Paul Coverdell

Federal Award Administration Information). The performance data directly relate to 

the goals, objectives, and deliverables identified under "Goals, Objectives, and 

Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at 

www.ojp.gov/performance for an overview of performance measurement activities at 

OJP.

Performance measures for this solicitation are listed in the Appendix 6: Performance 

Measures Table.

The application should demonstrate the applicant’s understanding of the 

performance data reporting requirements for this grant program and detail how the 

applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the 

application. Performance measures information is included as an alert that 

successful applicants will be required to submit performance data as part of the 

reporting requirements under an award.

4. Budget and Associated Documentation

The Budget Detail Worksheet and the Budget Narrative are now combined in a single 

document collectively referred to as the Budget Detail Worksheet. The Budget Detail 

Worksheet is a user-friendly, fillable, Microsoft Excel-based document designed to calculate 

totals. Additionally, the Excel workbook contains worksheets for multiple budget years that 

can be completed as necessary. All applicants should use the Excel version when 

completing the proposed budget in an application, except in cases where the 

applicant does not have access to Microsoft Excel or experiences technical 

difficulties. If an applicant does not have access to Microsoft Excel or experiences 

technical difficulties with the Excel version, then the applicant should use the 508-compliant 

accessible Adobe Portable Document Format (PDF) version.

Both versions of the Budget Detail Worksheet can be accessed at 

https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm.

See the “Note on the use of funds to address issues related to the opioid abuse 

crisis,” in the “Budget Information” section above, under Section B. Federal Award 

Information, for an important discussion relevant to applicants requesting funds to address 

forensic science challenges relating to the opioid abuse crisis. The applicant is to annotate 

its budget so as to indicate clearly any “opioid-related” versus “non-opioid related” items, as 

detailed above in the “Note on the use of funds to address issues related to the opioid 

abuse crisis.”

a. Budget Detail Worksheet

The Budget Detail Worksheet should provide the detailed computation for each budget 

line item, listing the total cost of each and showing how it was calculated by the 

applicant. For example, costs for personnel should show the annual salary rate and the 

percentage of time devoted to the project for each employee paid with grant funds. The 

Budget Detail Worksheet should present a complete itemization of all proposed costs.
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Paul Coverdell

For questions pertaining to budget and examples of allowable and unallowable costs, 

see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm.

b. Budget Narrative

The budget narrative should thoroughly and clearly describe every category of expense 

listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, 

cost effective, and allowable (e.g., reasonable, allocable, and necessary for project 

activities).

An applicant should demonstrate in its budget narratives how it will maximize cost 

effectiveness of award expenditures. Budget narratives should generally describe cost 

effectiveness in relation to potential alternatives and the goals of the project. For 

example, a budget narrative should detail why planned in-person meetings are 

necessary, or how technology and collaboration with outside organizations could be 

used to reduce costs, without compromising quality.

The budget narrative should be mathematically sound and correspond clearly with the 

information and figures provided in the Budget Detail Worksheet. The narrative should 

explain how the applicant estimated and calculated all costs, and how those costs are 

necessary to the completion of the proposed project. The narrative may include tables 

for clarification purposes, but need not be in a spreadsheet format. As with the Budget 

Detail Worksheet, the budget narrative should describe costs by year.

Accreditation

The budget detail worksheet and budget narrative should clearly identify the cost for any 

proposed accreditation activities, within the appropriate cost category (e.g., personnel, 

fringe benefits, travel, equipment, supplies, and (procurement) contracts) of the budget 

documents. For each forensic science laboratory within the State lacking accreditation, 

each SAA is to request funds in its application budget for such laboratories to prepare 

and apply for accreditation.

Budget document(s) should be attached as a separate file with an appropriately 

descriptive file name.

c. Information on Proposed Subawards (if any) and on Proposed Procurement 

Contracts (if any)

Applicants for OJP awards typically may propose to make subawards. Applicants also 

may propose to enter into procurement contracts under the award.

Whether an action – for federal grants administrative purposes – is a subaward or 

procurement contract is a critical distinction as significantly different rules apply to 

subawards and procurement contracts. If a recipient enters into an agreement that is a 

subaward of an OJP award, specific rules apply – many of which are set by federal 

statutes and DOJ regulations; others by award conditions. These rules place particular 

responsibilities on an OJP recipient for any subawards the OJP recipient may make. The 

rules determine much of what the written subaward agreement itself must require or 

provide. The rules also determine much of what an OJP recipient must do both before 
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Paul Coverdell

and after it makes a subaward. If a recipient enters into an agreement that is a 

procurement contract under an OJP award, a substantially different set of federal rules 

applies.

OJP has developed the following guidance documents to help clarify the differences 

between subawards and procurement contracts under an OJP award and outline the 

compliance and reporting requirements for each. This information can be accessed 

online at https://ojp.gov/training/training.htm.

 Subawards under OJP Awards and Procurement Contracts under Awards: A 

Toolkit for OJP Recipients.

 Checklist to Determine Subrecipient or Contractor Classification.

 Sole Source Justification Fact Sheet and Sole Source Review Checklist.

In general, the central question is the relationship between what the third-party will do 

under its agreement with the recipient and what the recipient has committed (to OJP) to 

do under its award to further a public purpose (e.g., services the recipient will provide, 

products it will develop or modify, research or evaluation it will conduct). If a third party 

will provide some of the services the recipient has committed (to OJP) to provide, will 

develop or modify all or part of a product the recipient has committed (to OJP) to 

develop or modify, or will conduct part of the research or evaluation the recipient has 

committed (to OJP) to conduct, OJP will consider the agreement with the third party a 

subaward for purposes of federal grants administrative requirements. 

This will be true even if the recipient, for internal or other non-federal purposes, labels or 

treats its agreement as a procurement, a contract, or a procurement contract. Neither 

the title nor the structure of an agreement determines whether the agreement -- for 

purposes of federal grants administrative requirements -- is a subaward or is instead a 

procurement contract under an award. The substance of the relationship should be given 

greater consideration than the form of agreement between the recipient and the outside 

entity.

1. Information on proposed subawards

A recipient of an OJP award may not make subawards ("subgrants") unless the 

recipient has specific federal authorization to do so. Unless an applicable statute or 

DOJ regulation specifically authorizes (or requires) subawards, a recipient must have 

authorization from OJP before it may make a subaward.

A particular subaward may be authorized by OJP because the recipient included a 

sufficiently-detailed description and justification of the proposed subaward in the 

Program Narrative, Budget Detail Worksheet, and Budget Narrative as approved by 

OJP. If, however, a particular subaward is not authorized by federal statute or 

regulation, and is not approved by OJP, the recipient will be required, post-award, to 

request and obtain written authorization from OJP before it may make the subaward.

If an applicant proposes to make one or more subawards to carry out the federal 

award and program, and those subawards are not specifically authorized (or 

required) by statute or regulation, the applicant should-- (1) identify (if known) the 
24

Paul Coverdell

proposed subrecipient(s), (2) describe in detail what each subrecipient will do to 

carry out the federal award and federal program, and (3) provide a justification for the 

subaward(s), with details on pertinent matters such as special qualifications and 

areas of expertise. Pertinent information on subawards should appear not only in the 

Program Narrative, but also in the Budget Detail Worksheet and Budget Narrative.

2. Information on proposed procurement contracts (with specific justification for 

proposed noncompetitive contracts over $250,00012)

Unlike a recipient contemplating a subaward, a recipient of an OJP award generally 

does not need specific prior federal authorization to enter into an agreement that --

for purposes of federal grants administrative requirements -- is considered a 

procurement contract, provided that (1) the recipient uses its own documented 

procurement procedures and (2) those procedures conform to applicable federal law, 

including the Procurement Standards of the (DOJ) Part 200 Uniform Requirements 

(as set out at 2 C.F.R. 200.317 - 200.326). The Budget Detail Worksheet and Budget 

Narrative should identify proposed procurement contracts. (As discussed above, 

subawards must be identified and described separately from procurement contracts.)

The Procurement Standards in the Part 200 Uniform Requirements, however, reflect 

a general expectation that agreements that (for purposes of federal grants 

administrative requirements) constitute procurement “contracts” under awards will be 

entered into on the basis of full and open competition. All noncompetitive (sole 

source) procurement contracts must meet the OJP requirements outlined at 

https://ojp.gov/training/subawards-procurement.htm. If a proposed procurement 

contract would exceed the simplified acquisition threshold -- currently, $250,000 -- a 

recipient of an OJP award may not proceed without competition unless and until the 

recipient receives specific advance authorization from OJP to use a non-competitive 

approach for the procurement. An applicant that (at the time of its application) 

intends – without competition – to enter into a procurement contract that would 

exceed $250,000 should include a detailed justification that explains to OJP why, in 

the particular circumstances, it is appropriate to proceed without competition. 

If the applicant receives an award, sole source procurements that do not exceed the 

Simplified Acquisition Threshold (currently $250,000) must have written justification 

for the noncompetitive procurement action maintained in the procurement file. If a 

procurement file does not have the documentation that meets the criteria outlined in 

2 C.F.R. 200, the procurement expenditures may not be allowable. Sole source 

procurement over the $250,000 Simplified Acquisition Threshold must have prior 

approval from OJP using a Sole Source Grant Adjustment Notice (GAN). Written 

documentation justifying the noncompetitive procurement must be submitted with the 

GAN and maintained in the procurement file.

d. Pre-Agreement Costs

For information on pre-agreement costs, see Section B. Federal Award Information.

 

12 Consistent with the provisions of Office of Management and Budget memorandum, OMB M-18-18,

dated June 20, 2018, and entitled, “Implementing Statutory Changes to the Micro-Purchase and the

Simplified Acquisition Thresholds for Financial Assistance,” DOJ will allow recipients (and any

subrecipients) of awards made under this solicitation to use a simplified acquisition threshold of $250,000

and a micro-purchase threshold of $10,000, for federal grants administrative purposes.
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Paul Coverdell

5. Indirect Cost Rate Agreement (if applicable)

Indirect costs may be charged to an award only if:

(a) The recipient has a current (unexpired), federally-approved indirect cost rate; or

(b) The recipient is eligible to use, and elects to use, the “de minimis” indirect cost rate

described in the Part 200 Uniform Requirements, as set out at 2 C.F.R. 200.414(f).

An applicant with a current (unexpired) federally-approved indirect cost rate is to attach a 

copy of the indirect cost rate agreement to the application. An applicant that does not have a 

current federally-approved rate may request one through its cognizant federal agency, which 

will review all documentation and approve a rate for the applicant entity, or, if the applicant’s 

accounting system permits, applicants may propose to allocate costs in the direct cost 

categories.

For assistance with identifying the appropriate cognizant federal agency for indirect costs, 

please contact the Office of the Chief Financial Officer (OCFO) Customer Service Center at 

1-800-458-0786 or at ask.ocfo@usdoj.gov. If DOJ is the cognizant federal agency, 

applicants may obtain information needed to submit an indirect cost rate proposal at 

www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf.

Certain OJP recipients have the option of electing to use the “de minimis” indirect cost rate. 

An applicant that is eligible to use the “de minimis” rate that wishes to use the "de minimis" 

rate should attach written documentation to the application that advises OJP of both-- (1) the 

applicant’s eligibility to use the “de minimis” rate, and (2) its election to do so. If an eligible 

applicant elects the “de minimis” rate, costs must be consistently charged as either indirect 

or direct costs, but may not be double charged or inconsistently charged as both. The "de 

minimis" rate may no longer be used once an approved federally-negotiated indirect cost 

rate is in place. (No entity that ever has had a federally-approved negotiated indirect cost 

rate is eligible to use the "de minimis" rate.) For the “de minimis” rate requirements 

(including information on eligibility to elect to use the rate), see Part 200 Uniform 

Requirements, at 2 C.F.R. 200.414(f).

6. Financial Management and System of Internal Controls Questionnaire (including 

applicant disclosure of high-risk status)

Every OJP applicant (other than an individual applying in his or her personal capacity) is 

required to download, complete, and submit the OJP Financial Management and System of 

Internal Controls Questionnaire (Questionnaire) located at 

https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf as part of its application. 

The Questionnaire helps OJP assess the financial management and internal control 

systems, and the associated potential risks of an applicant as part of the pre-award risk 

assessment process.

The Questionnaire should only be completed by financial staff most familiar with the 

applicant's systems, policies, and procedures in order to ensure that the correct responses 

are recorded and submitted to OJP. The responses on the Questionnaire directly impact the 

pre-award risk assessment and should accurately reflect the applicant’s financial 

management and internal control system at the time of the application. The pre-award risk 
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Paul Coverdell

assessment is only one of multiple factors and criteria used in determining funding. 

However, a pre-award risk assessment that indicates that an applicant poses a higher risk to 

OJP may affect the funding decision and/or result in additional reporting requirements, 

monitoring, special conditions, withholding of award funds, or other additional award 

requirements.

Among other things, the form requires each applicant to disclose whether it currently is 

designated “high-risk” by a federal grant-making agency outside of DOJ. For purposes of 

this disclosure, high risk includes any status under which a federal awarding agency 

provides additional oversight due to the applicant’s past performance, or other programmatic 

or financial concerns with the applicant. If an applicant is designated high risk by another 

federal awarding agency, the applicant must provide the following information:

 The federal awarding agency that currently designates the applicant high risk.

 The date the applicant was designated high risk.

 The high-risk point of contact at that federal awarding agency (name, phone number, 

and email address).

 The reasons for the high-risk status, as set out by the federal awarding agency.

OJP seeks this information to help ensure appropriate federal oversight of OJP awards. An 

applicant that is considered “high-risk” by another federal awarding agency is not 

automatically disqualified from receiving an OJP award. OJP may, however, consider the 

information in award decisions, and may impose additional OJP oversight of any award 

under this solicitation (including through the conditions that accompany the award 

document).

7. Disclosure of Lobbying Activities

Each applicant must complete and submit this information. An applicant that expends any 

funds for lobbying activities is to provide all of the information requested on the form 

Disclosure of Lobbying Activities (SF-LLL). An applicant that does not expend any funds for 

lobbying activities is to enter “N/A” in the text boxes for item 10 (“a. Name and Address of 

Lobbying Registrant” and “b. Individuals Performing Services”).

8. Additional Attachments

a. Coverdell Statutory Certifications

As described above in the “Eligibility” section, the Coverdell law provides that, to request 

a grant, each applicant must submit five (5) certifications specific to the Coverdell 

Program. A certification may only be completed by an official familiar with its 

requirements and authorized to certify on behalf of the applicant agency (i.e., the agency 

applying directly to NIJ). Templates for the statutory certifications appear in Appendix 2. 

All five (5) certifications must be completed using these templates. Certifications made 

on behalf of subrecipients of award funds—rather than certifications made on behalf of 

the agency applying directly to NIJ—are not acceptable to satisfy the certification 

requirements.
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Paul Coverdell

The five required Coverdell statutory certifications are as follows—

1. Certification as to Plan for Forensic Science Laboratories—Application from a 

State.

2. Certification as to Generally Accepted Laboratory Practices and Procedures.

3. Certification as to Forensic Science Laboratory System Accreditation.

4. Certification as to Use of Funds for New Facilities.

5. Certification as to External Investigations.

Please note: Specific information and guidance with respect to the “Certification 

as to External Investigations” are provided above, under “Eligibility.” Certifying 

officials must read and review this information and guidance prior to executing 

the certification.

b. External Investigations Attachment

All applicants are to provide the name(s) of the existing “government entity” (or entities) 

that is the subject of the certification (see Appendix 2) that —

A government entity exists and an appropriate process is in place to conduct 

independent external investigations into allegations of serious negligence or 

misconduct substantially affecting the integrity of the forensic results committed by 

employees or contractors of any forensic laboratory system, medical examiner’s 

office, coroner's office, law enforcement storage facility, or medical facility in the 

State that will receive a portion of the grant amount.

Appendix 3 includes a template for this attachment. Note that funds will not be made 

available to applicant agencies that fail to provide the necessary information.

The five certifications and the external investigations attachment should be 

attached as a separate file with an appropriately descriptive file name.

c. Forensic Laboratory Accreditation Documentation (if applicable)

Applicants should provide documentation of current accreditation with the application for 

any accredited laboratory (including a subrecipient laboratory) that is to receive funds 

under the 2019 Coverdell award. Acceptable types of documentation of current 

accreditation include: an electronic (scanned) copy of the current accreditation 

certificate(s), a digital photograph of the current accreditation certificate(s), or a letter 

from the accrediting body that includes the certificate number. Additionally, if a certificate 

references another document that contains key information on the type or scope of the 

accreditation, provide a copy of that supplemental documentation. Independent 

accrediting or certifying organizations may include the American Society of Crime 

Laboratory Directors/Laboratory Accreditation Board (ASCLD-LAB), Forensic Quality 

Services (FQS), the American Association for Laboratory Accreditation (A2LA), or other 
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Paul Coverdell

appropriate accrediting bodies.13 Note that funds will not be made available to 

applicant agencies that fail to provide the necessary information.

Accreditation document(s) should be attached as a separate file with an 

appropriately descriptive file name.

d. Accreditation status of all forensic labs within the State

Each applicant is to prepare a list of all forensic science laboratories in the State that 

specifies each forensic science laboratory’s accreditation status (and the accrediting 

body) and the scope of each accreditation. In addition, each applicant is to review 

carefully, complete, and submit (as an attachment to the accreditation status list) the 

“Accreditation Status Certification” using the template at Appendix 4.

The accreditation status documentation should be attached as a separate file with 

an appropriately descriptive file name.

e. Statement Regarding Proposed Use of Funds to Address Challenges Posed by the 

Opioid Abuse Crisis

See the “Note on the use of funds to address issues related to the opioid abuse 

crisis,” in the “Budget Information” section above, under Section B. Federal Award 

Information, for an important discussion relevant to applicants requesting funds to 

address forensic science challenges relating to the opioid abuse crisis.

A State that does not intend to include any opioid-related projects in its request for 

Coverdell funds, or that intends to request an amount for opioid-related projects that 

would amount to less than 57 percent of its FY 2019 Coverdell allocation, is to prepare 

and submit a statement (signed by the authorized representative of the applicant) 

affirming that, of the total FY 2019 allocation for which it is eligible under the FY 2019 

Coverdell grant program, the State intends to use none of the funds for opioid-related 

projects or, if applicable, that it intends to use less than 57 percent (the statement should 

specify the approximate percentage) of its grant funds for opioid-related projects.

This document should be attached as a separate file with an appropriately descriptive 

file name (for example, “Opioid Abuse Crisis Use of Funds Statement”)

f. Potential Environmental Impact Coversheet and Checklist

Each applicant is to submit an NIJ Programmatic Coversheet and Checklist with its 

application to assist NIJ in assessing the potential environmental impacts of the activities 

proposed for funding by the applicant. Specifically, the applicant is expected to:

 Carefully read the Programmatic Environmental Assessment;

 Complete the Cover Sheet and the attached the Programmatic Checklist; and

 

13 Per 34 U.S.C. § 10562(2), such an accrediting body would be “an accrediting body that is a signatory to an 

internationally recognized arrangement and that offers accreditation to forensic science conformity assessment 

bodies using an accreditation standard that is recognized by that internationally recognized arrangement[.]”
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Paul Coverdell

 Attach the completed documents to the grant application.

The applicant should also submit a Cover Sheet and NIJ Programmatic Checklist for any 

organization identified in the Budget Detail Worksheet that will receive grant funds 

through a sub-award or procurement contract to perform any of the following activities: 

new construction or renovations that change the basic prior use of a facility or 

significantly change the size; research and/or technology development that could be 

expected to have an effect on the environment; or implementation of programs involving 

the use of chemicals.

g. Applicant Disclosure of Pending Applications

Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any 

pending applications for federally-funded grants or cooperative agreements that (1) 

include requests for funding to support the same project being proposed in the 

application under this solicitation, and (2) would cover all identical cost items outlined in 

the budget submitted to OJP as part of the application under this solicitation. The 

applicant is to disclose applications made directly to federal awarding agencies, and also 

applications for subawards of federal funds (e.g., applications to State agencies that will 

subaward (“subgrant”) federal funds).

OJP seeks this information to help avoid inappropriate duplication of funding. Leveraging 

multiple funding sources in a complementary manner to implement comprehensive 

programs or projects is encouraged and is not seen as inappropriate duplication.

Each applicant that has one or more pending applications as described above is to 

provide the following information about pending applications submitted within the last 12 

months:

 The federal or State funding agency.

 The solicitation name/project name.

 The point of contact information at the applicable federal or State funding 

agency.
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Paul Coverdell 

SAMPLE

Federal or State 

Funding Agency 

Solicitation 

Name/Project 

Name

Name/Phone/E-mail for Point of Contact 

at Federal or State Funding Agency

DOJ/Office of 

Community 

Oriented Policing 

Services (COPS 

Office)

COPS Hiring 

Program

Jane Doe, 202/000-0000; 

jane.doe@usdoj.gov

Health and Human 

Services/ 

Substance Abuse 

and Mental Health 

Services 

Administration

Drug-Free 

Communities 

Mentoring Program/ 

North County Youth 

Mentoring Program

John Doe, 202/000-0000; john.doe@hhs.gov

Each applicant should include the table as a separate attachment to its application. The 

file should be named “Disclosure of Pending Applications.” The applicant Legal Name on 

the application must match the entity named on the disclosure of pending applications 

statement. 

Any applicant that does not have any pending applications as described above is to 

submit, as a separate attachment, a statement to this effect: “[Applicant Name on SF424] does not have (and is not proposed as a subrecipient under) any pending 

applications submitted within the last 12 months for federally-funded grants or 

cooperative agreements (or for subawards under federal grants or cooperative 

agreements) that request funding to support the same project being proposed in this 

application to OJP and that would cover all identical cost items outlined in the budget 

submitted as part of this application.”

h. Applicant Disclosure and Justification - DOJ High Risk Grantees14 (if applicable) 

An applicant that is designated as a DOJ High Risk Grantee is to submit, as a separate 

attachment to its application, information that OJP will use, among other pertinent 

information, to determine whether it will consider or select the application for an award 

under this solicitation. The file should be named “DOJ High Risk Grantee Applicant 

Disclosure and Justification.” (See, also, “Review Process,” below, under Section E. 

Application Review Information, for a brief discussion of how such information may be 

considered in the application review process.) 

OJP constantly seeks to optimize its investments in criminal- and juvenile justicefocused programs and activities, increase program effectiveness, and maximize the 

return – and program impact – from limited programmatic resources. Therefore, OJP 

may remove from consideration or not select for award a “DOJ High Risk Grantee” 

applicant that is determined to pose a substantial risk of program implementation failure. 

In making such determinations, OJP will consider one or more of the following factors: 

the applicant’s lack of sufficient progress in addressing required corrective actions 

 

14 A “DOJ High Risk Grantee” is a recipient that has received a DOJ High-Risk designation based on a documented 

history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, 

or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible. 
31

Paul Coverdell 

necessary for removal of the DOJ High Risk Grantee designation; the nature and 

severity of the issues leading to or accompanying the applicant’s DOJ High Risk Grantee 

designation; or the applicant’s expected ability to manage grant funds and achieve grant 

goals and objectives. 

In this attachment, the applicant is to provide any additional information or justification –

especially with regard to corrective actions yet to be implemented (as of the application 

date) – that may help demonstrate how the applicant has addressed or otherwise 

mitigated such uncorrected matters, such that any negative impact on the proposed 

program and its implementation would be immaterial or would be significantly reduced or 

eliminated. (To the extent that the applicant believes that any of the information provided 

pursuant to this disclosure may be confidential in nature, the applicant should specifically 

identify it.) 

How to Apply 

An applicant must submit its application through the Grants Management System (GMS), which 

provides support for the application, award, and management of awards at OJP. Each applicant 

entity must register in GMS for each specific funding opportunity. Although the registration 

and submission deadlines are the same, OJP urges each applicant entity to register promptly, 

especially if this is the first time the applicant is using the system. Find complete instructions on 

how to register and submit an application in GMS at www.ojp.gov/gmscbt/. An applicant that 

experiences technical difficulties during this process should email GMS.HelpDesk@usdoj.gov or 

call 888-549-9901 (option 3), available 24 hours a day, 7 days a week, including during federal 

holidays. OJP recommends that each applicant register promptly to prevent delays in 

submitting an application package by the deadline. 

Note on File Types: GMS does not accept executable file types as application 

attachments. These disallowed file types include, but are not limited to, the following 

extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” 

and “.zip.” GMS may reject applications with files that use these extensions. It is important to 

allow time to change the type of file(s) if the application is rejected. 

Unique Entity Identifier (DUNS Number) and System for Award Management (SAM)

Every applicant entity must comply with all applicable SAM and unique entity identifier 

(currently, a DUNS number) requirements. SAM is the repository for certain standard 

information about federal financial assistance applicants, recipients, and subrecipients. A DUNS 

number is a unique nine-digit identification number provided by the commercial company Dun 

and Bradstreet. More detailed information about SAM and the DUNS number is in the numbered 

sections below. 

If an applicant entity has not fully complied with the applicable SAM and unique identifier 

requirements by the time OJP makes award decisions, OJP may determine that the applicant is 

not qualified to receive an award and may use that determination as a basis for making the 

award to a different applicant. 

If the applicant entity already has an Employer Identification Number (EIN), the SAM registration 

will take up to two weeks to process. If the entity does not have an EIN, then the applicant 

should allow two to five weeks for obtaining the information from IRS when requesting 

the EIN via phone, fax, mail or Internet. For more information about EIN, visit 

https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin. 
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Paul Coverdell 

Registration and Submission Steps 

All applicants should complete the following steps: 

1. Acquire a unique entity identifier (currently, a DUNS number). The Office of 

Management and Budget requires every applicant for a federal award (other than an 

individual) to include a "unique entity identifier" in each application, including an application 

for a supplemental award. Currently, a DUNS number is the required unique entity identifier. 

This unique entity identifier is used for tracking purposes, and to validate address and point 

of contact information for applicants, recipients, and subrecipients. It will be used throughout 

the life cycle of an OJP award. Obtaining a DUNS number is a free, one-time activity. Call 

Dun and Bradstreet at 866–705–5711 to obtain a DUNS number or apply online at 

www.dnb.com/. A DUNS number is usually received within 2 business days. 

2. Acquire or maintain registration with SAM. Any applicant for an OJP award creating a 

new entity registration (or updating or renewing a registration) in SAM.gov must submit an 

original, signed notarized letter appointing the authorized Entity Administrator within thirty 

(30) days of the registration activation. Notarized letters must be submitted via U.S. 

Postal Service Mail. Read the Alert at sam.gov/SAM/ to learn more about what is required 

in the notarized letter, and read the Frequently Asked Questions (FAQs) at 

www.gsa.gov/samupdate to learn more about this process change. All applicants for OJP 

awards (other than individuals) must maintain current registrations in the SAM database. 

Applicants will need the authorizing official of the organization and an Employer 

Identification Number (EIN). Information about SAM registration procedures can be 

accessed at sam.gov/SAM/.

3. Acquire a GMS username and password. New users must create a GMS profile by 

selecting the “First Time User” link under the sign-in box of the GMS home page. For more 

information on how to register in GMS, go to www.ojp.gov/gmscbt. Previously registered 

applicants should ensure, prior to applying, that the user profile information is up-to-date in 

GMS (including, but not limited to, address, legal name of agency and authorized 

representative) as this information is populated in any new application. 

4. Verify the SAM (formerly CCR) registration in GMS. OJP requires each applicant to verify 

its SAM registration in GMS. Once logged into GMS, click the “CCR Claim” link on the left 

side of the default screen. Click the submit button to verify the SAM (formerly CCR) 

registration. 

5. Search for the funding opportunity on GMS. After logging into GMS or completing the 

GMS profile for username and password, go to the “Funding Opportunities” link on the left 

side of the page. Select NIJ and the Paul Coverdell Forensic Science Improvement Grants 

Program – Formula. 

6. Register by selecting the “Apply Online” button associated with the funding 

opportunity title. The search results from step 5 will display the “funding opportunity” 

(solicitation) title along with the registration and application deadlines for this solicitation. 

Select the “Apply Online” button in the “Action” column to register for this solicitation and 

create an application in the system. 
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Paul Coverdell 

7. Follow the directions in GMS to submit an application consistent with this 

solicitation. Once the application is submitted, GMS will display a confirmation screen 

stating the submission was successful. Important: In some instances, an applicant must 

wait for GMS approval before submitting an application. OJP urges each applicant to submit 

its application at least 72 hours prior to the application due date.

Note: Application Versions 

If an applicant submits multiple versions of the same application, OJP will review only the most 

recent system-validated version submitted. 

Experiencing Unforeseen GMS Technical Issues 

An applicant that experiences unforeseen GMS technical issues beyond its control that prevent 

it from submitting its application by the deadline must contact the GMS Help Desk or the SAM 

Help Desk (Federal Service Desk) at https://www.fsd.gov/fsd-gov/home.do to report the 

technical issue and receive a tracking number. The applicant must email the NIJ contact 

identified in the Contact Information section on the title page within 24 hours after the 

application deadline to request approval to submit its application after the deadline. The 

applicant’s email must describe the technical difficulties, and must include a timeline of the 

applicant’s submission efforts, the complete grant application, the applicant’s DUNS number, 

and any GMS Help Desk or SAM tracking number(s). 

Note: OJP does not automatically approve requests to submit a late application. After 

OJP reviews the applicant’s request, and contacts the GMS Help Desk to verify the reported 

technical issues, OJP will inform the applicant whether the request to submit a late application 

has been approved or denied. If OJP determines that the untimely application submission was 

due to the applicant’s failure to follow all required procedures, OJP will deny the applicant’s 

request to submit its application. 

The following conditions generally are insufficient to justify late submissions: 

 Failure to register in SAM or GMS in sufficient time (SAM registration and renewal can 

take as long as 10 business days to complete). 

 Failure to follow GMS instructions on how to register and apply as posted on the GMS 

website. 

 Failure to follow each instruction in the OJP solicitation. 

 Technical issues with the applicant’s computer or information technology environment, 

such as issues with firewalls. 

E. Application Review Information 

Formula funds and minimum awards 

Subject to the availability of appropriated funds, States that satisfy the specific requirements 

(including eligibility requirements) outlined in this solicitation, the general requirements for NIJ 
34

Paul Coverdell 

and OJP grants, and all other applicable legal requirements, may expect to be awarded formula 

funds or minimum awards determined in accordance with the Coverdell law. 

Review Process 

OJP is committed to ensuring a fair and open process for making awards. NIJ reviews the 

application to make sure that the information presented is reasonable, understandable, 

measurable, and achievable, as well as consistent with the solicitation. NIJ will also review 

applications to ensure that the statutory requirements have been met. 

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also 

reviews information related to the degree of risk posed by applicants. Among other things, to 

help assess whether an applicant that has one or more prior federal awards has a satisfactory 

record with respect to performance, integrity, and business ethics, OJP checks whether the 

applicant is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also 

must review and consider any information about the applicant that appears in the non-public 

segment of the integrity and performance system accessible through SAM (currently, the 

Federal Awardee Performance and Integrity Information System; "FAPIIS"). 

Important note on FAPIIS: An applicant, at its option, may review and comment on any 

information about itself that currently appears in FAPIIS and was entered by a federal awarding 

agency. OJP will consider any such comments by the applicant, in addition to the other 

information in FAPIIS, in its assessment of the risk posed by the applicant. The evaluation of 

risks goes beyond information in SAM, however. OJP itself has in place a framework for 

evaluating risks posed by applicants. OJP takes into account information pertinent to matters 

such as —

1. Applicant financial stability and fiscal integrity. 

2. Quality of the applicant’s management systems, and the applicant’s ability to meet 

prescribed management standards, including those outlined in the DOJ Grants Financial 

Guide. 

3. Applicant’s history of performance under OJP and other DOJ awards (including 

compliance with reporting requirements and award conditions), as well as awards from 

other federal agencies. 

4. Reports and findings from audits of the applicant, including audits under the Part 200 

Uniform Requirements. 

5. Applicant's ability to comply with statutory and regulatory requirements, and to effectively 

implement other award requirements. 

Note on applicants with a “high risk” designation: Risks associated with DOJ High Risk 

Grantees, or applicants designated as “high risk” by a federal grant-making agency outside of 

DOJ, are taken into account during the review process, and each applicant with such “high risk” 

designations will be considered for funding on a case-by-case basis, depending on the nature 

and severity of the issues that led to the DOJ High Risk Grantee (or non-DOJ high risk) 

designation, status of progress in addressing corrective actions, and expected ability to manage 
35

Paul Coverdell 

grant funds and achieve grant goals and objectives. A “high risk” designated applicant is to 

submit disclosure and justification documentation consistent with the requirements specified, 

above, under “What an Application Should Include” in Section D. Application and Submission 

Information. 

Absent explicit statutory authorization or written delegation of authority to the contrary, the 

Assistant Attorney General will make all final award decisions. 

F. Federal Award Administration Information

Federal Award Notices

Award notifications will be made by September 30, 2019. OJP sends award notification by email 

through GMS to the individuals listed in the application as the point of contact and the 

authorizing official. The email notification includes detailed instructions on how to access and 

view the award documents, and steps to take in GMS to start the award acceptance process. 

GMS automatically issues the notifications at 9:00 p.m. eastern time on the award date. 

For each successful applicant, an individual with the necessary authority to bind the applicant 

will be required to log in; execute a set of legal certifications and a set of legal assurances; 

designate a financial point of contact; thoroughly review the award, including all award 

conditions; and sign and accept the award. The award acceptance process requires a physical 

signature on the award document by the authorized representative. The fully-executed award 

document must then be scanned and submitted to OJP. 

Administrative, National Policy, and Other Legal Requirements 

If selected for funding, in addition to implementing the funded project consistent with the OJPapproved application, the recipient must comply with award conditions, as well as all applicable 

requirements of federal statutes and regulations (including applicable requirements referred to 

in the assurances and certifications executed at the time of award acceptance). OJP strongly 

encourages prospective applicants to review information on post-award legal requirements and 

common OJP award conditions prior to submitting an application. 

Applicants should consult the “Overview of Legal Requirements Generally Applicable to OJP 

Grants and Cooperative Agreements – FY 2018 Awards,”available in the OJP Funding 

Resource Center at https://ojp.gov/funding/index.htm. In addition, applicants should examine the 

following two legal documents, as each successful applicant must execute both documents 

before it may receive any award funds. (An applicant is not required to submit these documents 

as part of an application.) 

 Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility 

Matters; and Drug-Free Workplace Requirements. 

 Certified Standard Assurances. 

The web pages accessible through the “Overview of Legal Requirements Generally Applicable 

to OJP Grants and Cooperative Agreements – FY 2018 Awards” are intended to give applicants 

for OJP awards a general overview of important statutes, regulations, and award conditions that 

apply to many (or in some cases, all) OJP grants and cooperative agreements awarded in FY 
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Paul Coverdell 

2019. Individual OJP awards typically also will include additional award conditions. Those 

additional conditions may relate to the particular statute, program, or solicitation under which the 

award is made; to the substance of the funded application; to the recipient's performance under 

other federal awards; to the recipient's legal status (e.g., as a for-profit entity); or to other 

pertinent considerations. 

Awards under this solicitation will include a condition (the specific terms of which will govern the 

award) related to verification of employment eligibility. The condition will, generally speaking, 

require the recipient (and any subrecipient) that accepts the award to verify the employment 

eligibility of any individual hired under the award, consonant with 8 U.S.C. § 1324a(a)(1). 

Awards under this solicitation will include a condition (the specific terms of which will govern the 

award) related to competition requirements set forth at 2 C.F.R. § 200.319. The condition will, 

generally speaking, prohibit recipients (and any subrecipients) from procuring goods and 

services with award funds by means of any competition that disadvantages or excludes vendors 

on the basis of their having (or their having had) a prior or existing contractual relationship with 

the federal government.

OJP will include as appropriate an award condition (the specific terms of which will govern the 

award) requiring recipients of OJP grant funding that will support projects that involve or serve 

minors under the age of 18 to develop and implement written screening procedures (consistent 

with pertinent federal, state, and local law) for individuals who will interact in a staff or volunteer 

capacity with minors involved in the grant-funded programs.

General Information about Post-Federal Award Reporting Requirements 

In addition to the deliverables described in Section A. Program Description, any recipient of an 

award under this solicitation will be required to submit the following reports and data. 

Required reports. Recipients typically must submit quarterly financial reports, semi-annual

progress reports, final financial and progress reports, and, if applicable, an annual audit report in 

accordance with the Part 200 Uniform Requirements or specific award conditions. Future 

awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, 

OJP may require additional reports.) 

In addition, Coverdell grantees are required to submit a final report that must, among other 

things: (1) include a summary and assessment of the program carried out with FY 2019 grant 

funds, (2) identify the number and type of cases accepted during the FY 2019 award period by 

the forensic laboratory or laboratories that received FY 2019 grant funds, (3) cite the specific 

improvements in forensic science and medical examiner/coroner services (including any 

reduction in forensic analysis backlog) that occurred as a direct result of the FY 2019 grant 

award, and (4) detail the progress of any unaccredited forensic science service provider that 

received FY 2019 grant funds toward obtaining accreditation. 

Further, as noted earlier under “Eligibility,” for each fiscal year of an award, recipients will be 

required to report to NIJ on an annual basis—

1) The number and nature of any allegations of serious negligence or misconduct 

substantially affecting the integrity of forensic results; 
37

Paul Coverdell 

2) Information on the referrals of such allegations (e.g., the government entity or entities to 

which referred, the date of referral); 

3) The outcome of such referrals (if known as of the date of the report); and

4) If any such allegations were not referred, the reason(s) for the non-referral. 

Awards that exceed $500,000 will include an additional condition that, under specific 

circumstances, will require the recipient to report (to FAPIIS) information on civil, criminal, and 

administrative proceedings connected with (or connected to the performance of) either the OJP 

award or any other grant, cooperative agreement, or procurement contract from the federal 

government. Additional information on this reporting requirement appears in the text of the 

award condition posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm.

Data on performance measures. In addition to required reports, each award recipient also must 

provide data that measure the results of the work done under the award. To demonstrate 

program progress and success, as well as to assist DOJ with fulfilling its responsibilities under 

the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the 

GPRA Modernization Act of 2010, Public Law 111–352, OJP will require any award recipient, 

post award, to provide performance data as part of regular progress reporting. Successful 

applicants will be required to access OJP’s performance measurement page at 

www.ojp.gov/performance for an overview of performance measurement activities at OJP. 

Performance measures are also listed as Appendix 6. 

G. Federal Awarding Agency Contact(s) 

For OJP Contact(s), see the title page. 

For contact information for GMS, see the title page. 

H. Other Information 

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) 

All applications submitted to OJP (including all attachments to applications) are subject to the 

federal Freedom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold 

information that is responsive to a request pursuant to FOIA if DOJ determines that the 

responsive information either is protected under the Privacy Act or falls within the scope of one 

of nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant 

to FOIA not to release some or all portions of an application. 

In its review of records that are responsive to a FOIA request, OJP will withhold information in 

those records that plainly falls within the scope of the Privacy Act or one of the statutory 

exemptions under FOIA. (Some examples include certain types of information in budgets, and 

names and contact information for project staff other than certain key personnel.) In appropriate 

circumstances, OJP will request the views of the applicant/recipient that submitted a responsive 

document. 

For example, if OJP receives a request pursuant to FOIA for an application submitted by a 

nonprofit or for-profit organization or an institution of higher education, or for an application that 
38

Paul Coverdell 

involves research, OJP typically will contact the applicant/recipient that submitted the 

application and ask it to identify -- quite precisely -- any particular information in the application 

that the applicant/recipient believes falls under a FOIA exemption, the specific exemption it 

believes applies, and why. After considering the submission by the applicant/recipient, OJP 

makes an independent assessment regarding withholding information. OJP generally follows a 

similar process for requests pursuant to FOIA for applications that may contain law-enforcement 

sensitive information. 

Provide Feedback to OJP 

To assist OJP in improving its application and award processes, OJP encourages applicants to 

provide feedback on this solicitation, the application submission process, and/or the application 

review process. Provide feedback to OJPSolicitationFeedback@usdoj.gov. 

IMPORTANT: This email is for feedback and suggestions only. OJP does not reply to 

messages it receives in this mailbox. A prospective applicant that has specific questions on any 

program or technical aspect of the solicitation must use the appropriate telephone number or 

email listed on the front of this solicitation document to obtain information. These contacts are 

provided to help ensure that prospective applicants can directly reach an individual who can 

address specific questions in a timely manner. 

If you are interested in being a reviewer for other OJP grant applications, please email your 

résumé to ojpprsupport@usdoj.gov. (Do not send your résumé to the OJP Solicitation Feedback 

email account.) Note: Neither you nor anyone else from your organization or entity can be a 

peer reviewer in a competition in which you or your organization/entity has submitted an 

application. 
39

Paul Coverdell 

Appendix 1. Estimated Amount of FY 2019 Formula Funds, by State.15

*Note: If the amount a State would otherwise receive as its total Coverdell grant award, 

including both formula funds and any competitive funds, is less than the minimum grant 

amount set by the Coverdell law, the total Coverdell grant award will be increased to the 

minimum grant amount, which is estimated to be not less than $267,500. See “Available 

Funding” under “Program-Specific Information” for additional details. 

Opioid 

related

Non-opioid

funding

Total estimated 

award amount

Alabama $190,657 $145,797 $336,454

Alaska* $28,934 $22,126 $51,060

American Samoa/N. Mariana Islands* $4,058 $3,104 $7,162

Arizona $214,396 $163,950 $378,346

Arkansas* $117,501 $89,854 $207,355

California $1,208,121 $923,857 $2,131,978

Colorado $171,338 $131,023 $302,361

Connecticut* $140,338 $107,317 $247,656

DC* $37,623 $28,770 $66,393

Delaware* $27,142 $20,756 $47,898

Florida $641,220 $490,345 $1,131,564

Georgia $318,690 $243,704 $562,395

Guam* $6,546 $5,005 $11,551

Hawaii* $55,833 $42,696 $98,528

Idaho* $67,152 $51,351 $118,503

Illinois $391,191 $299,146 $690,337

Indiana $203,718 $155,784 $359,502

Iowa* $123,032 $94,084 $217,116

Kansas* $113,936 $87,127 $201,063

Kentucky $174,209 $133,218 $307,427

Louisiana $183,210 $140,102 $323,311

Maine* $52,249 $39,955 $92,204

Maryland $184,936 $141,422 $326,358

Massachusetts $209,615 $160,294 $369,909

Michigan $304,418 $232,790 $537,208

Minnesota $170,404 $130,309 $300,713

Mississippi* $116,712 $89,250 $205,962

Missouri $186,811 $142,856 $329,667

Montana* $41,086 $31,419 $72,505

 

15 Under the provisions of the Coverdell law, several factors (including the number of eligible State applicants) affect 

formula amounts. All awards are subject to the availability of appropriated funds. 
40

Paul Coverdell 

Nebraska* $75,096 $57,427 $132,523

Nevada* $117,257 $89,667 $206,924

New Hampshire* $52,518 $40,161 $92,679

New Jersey $275,185 $210,436 $485,621

New Mexico* $81,667 $62,451 $144,118

New York $606,538 $463,823 $1,070,361

North Carolina $313,925 $240,060 $553,985

North Dakota* $29,544 $22,593 $52,137

Ohio $356,252 $272,428 $628,680

Oklahoma $153,741 $117,566 $271,307

Oregon $162,029 $123,904 $285,933

Pennsylvania $391,299 $299,228 $690,527

Puerto Rico* $130,521 $99,810 $230,331

Rhode Island* $41,444 $31,692 $73,136

South Carolina $153,530 $117,405 $270,934

South Dakota* $34,014 $26,010 $60,024

Tennessee $205,220 $156,933 $362,153

Texas $864,903 $661,396 $1,526,299

Utah* $121,316 $92,771 $214,088

Vermont* $24,392 $18,653 $43,045

Virgin Islands* $4,195 $3,208 $7,404

Virginia $258,818 $197,920 $456,738

Washington $226,297 $173,051 $399,348

West Virginia* $71,020 $54,310 $125,330

Wisconsin $177,092 $135,424 $312,516

Wyoming* $22,658 $17,326 $39,984
41

Paul Coverdell 

Appendix 2. Templates for Coverdell Statutory Certifications 

(Instructions: Scan signed certifications and submit image files electronically through GMS.)
42

Paul Coverdell 

U.S. DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROGRAMS 

NATIONAL INSTITUTE OF JUSTICE 

FY 2019 Coverdell Forensic Science Improvement 

Grants Program 

Certification as to Plan for Forensic Science Laboratories—

Application from a State 

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice: 

The State has developed a plan for forensic science laboratories under a 

program intended to improve the quality and timeliness of forensic science or 

medical examiner services in the State, including such services provided by the 

laboratories operated by the State and those operated by units of local 

government within the State. 

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 

U.S.C. § 10272. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice). 

___________________________________________

Signature of Certifying Official 

___________________________________________

Printed Name of Certifying Official 

___________________________________________

Title of Certifying Official 

___________________________________________

Name of Applicant Agency (Including Name of State) 

____________________

Date 
43

Paul Coverdell 

U.S. DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROGRAMS 

NATIONAL INSTITUTE OF JUSTICE 

FY 2019 Coverdell Forensic Science Improvement 

Grants Program 

Certification as to Generally Accepted Laboratory 

Practices and Procedures

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice: 

Any forensic science laboratory system, medical examiner's office, or coroner's 

office in the State, including any laboratory operated by a unit of local 

government within the State, that will receive any portion of the grant amount 

uses generally accepted laboratory practices and procedures, established by 

accrediting organizations or appropriate certifying bodies. 

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 

U.S.C. § 10272. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice). 

___________________________________________

Signature of Certifying Official 

___________________________________________

Printed Name of Certifying Official 

___________________________________________

Title of Certifying Official 

___________________________________________

Name of Applicant Agency 

(Including Name of State) 

____________________

Date 
44

Paul Coverdell 

U.S. DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROGRAMS 

NATIONAL INSTITUTE OF JUSTICE 

FY 2019 Coverdell Forensic Science Improvement Grants Program 

Certification as to Forensic Science Laboratory System Accreditation

On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, 

Office of Justice Programs, U.S. Department of Justice: 

Before receiving any funds under this grant, any forensic science laboratory system in the 

State, including any laboratory operated by a unit of local government within the State, 

that will receive any portion of the grant amount either—

a) is accredited by an accrediting body that is a signatory to an internationally recognized 

arrangement and that offers accreditation to forensic science conformity assessment 

bodies using an accreditation standard that is recognized by that internationally 

recognized arrangement, or, 

b) is not so accredited, but will (or will be required in a legally binding and enforceable 

writing to) use a portion of the grant amount to prepare and apply for such accreditation 

not more than 2 years after the date on which a grant is awarded under the FY 2019 Paul 

Coverdell Forensic Science Improvement Grants Program. 

I acknowledge that a false statement in this certification or in the grant application that it supports may be 

the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 U.S.C. § 10272. I also 

acknowledge that Office of Justice Programs grants, including certifications provided in connection with 

such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice’s 

Office of the Inspector General. 

I have authority to make this certification on behalf of the applicant agency (that is, the agency applying 

directly to the National Institute of Justice). 

___________________________________________ 

Signature of Certifying Official 

___________________________________________ 

Printed Name of Certifying Official 

___________________________________________ 

Title of Certifying Official 

___________________________________________ 

Name of Applicant Agency 

(Including Name of State) 

____________________ 

Date 
45

Paul Coverdell 

U.S. DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROGRAMS 

NATIONAL INSTITUTE OF JUSTICE 

FY 2019 Coverdell Forensic Science Improvement 

Grants Program 

Certification as to Use of Funds for New Facilities

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice: 

The amount of the grant (if any) used for the costs of any new facility or facilities 

to be constructed as part of a program to improve the quality and timeliness of 

forensic science and medical examiner services will not exceed the limitations 

set forth at 34 U.S.C. § 10564(c) and summarized in the FY 2019 Coverdell 

Forensic Science Improvement Grants Program solicitation. 

I acknowledge that a false statement in this certification or in the grant application that it 

supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 

U.S.C. § 10272. I also acknowledge that Office of Justice Programs grants, including 

certifications provided in connection with such grants, are subject to review by the Office of 

Justice Programs and/or by the Department of Justice’s Office of the Inspector General.

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice). 

___________________________________________

Signature of Certifying Official 

___________________________________________

Printed Name of Certifying Official 

___________________________________________

Title of Certifying Official 

___________________________________________

Name of Applicant Agency 

(Including Name of State) 

____________________

Date 
46

Paul Coverdell 

U.S. DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROGRAMS 

NATIONAL INSTITUTE OF JUSTICE 

FY 2019 Coverdell Forensic Science Improvement 

Grants Program 

Certification as to External Investigations

On behalf of the applicant agency named below, I certify the following to the National Institute of 

Justice, Office of Justice Programs, U.S. Department of Justice: 

A government entity exists and an appropriate process is in place to conduct 

independent external investigations into allegations of serious negligence or 

misconduct substantially affecting the integrity of the forensic results committed 

by employees or contractors of any forensic laboratory system, medical 

examiner's office, coroner's office, law enforcement storage facility, or medical 

facility in the State that will receive a portion of the grant amount. 

 

I personally read and reviewed the section entitled “Eligibility” in the Fiscal Year 2019 program 

solicitation for the Coverdell Forensic Science Improvement Grants Program. I acknowledge 

that a false statement in this certification or in the grant application that it supports may be the 

subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 U.S.C. 

§ 10272. I also acknowledge that Office of Justice Programs grants, including certifications 

provided in connection with such grants, are subject to review by the Office of Justice Programs 

and/or by the Department of Justice’s Office of the Inspector General. 

I have authority to make this certification on behalf of the applicant agency (that is, the agency 

applying directly to the National Institute of Justice). 

__________________________________________

Signature of Certifying Official 

__________________________________________

Printed Name of Certifying Official 

__________________________________________

Title of Certifying Official 

__________________________________________

Name of Applicant Agency 

(Including Name of State) 

___________________

Date
47

Paul Coverdell 

Appendix 3. Template for “External Investigations” Attachment

(Instructions: Scan the completed document and submit image file electronically through 

GMS.) 
48

Paul Coverdell 

FY 2019 Coverdell Forensic Science 

Improvement Grants Program 

Attachment: External Investigations

The “Certification as to External Investigations” that is submitted on behalf of the applicant agency as part of 

this application certifies that—

A government entity exists and an appropriate process is in place to conduct independent external 

investigations into allegations of serious negligence or misconduct substantially affecting the 

integrity of the forensic results committed by employees or contractors of any forensic laboratory 

system, medical examiner's office, coroner's office, law enforcement storage facility, or medical 

facility in the State that will receive a portion of the grant amount. 

Prior to receiving funds, the applicant agency (that is, the agency applying directing to the National Institute of 

Justice) must provide—for each forensic laboratory system, medical examiner’s office, coroner’s office, law 

enforcement storage facility, or medical facility that will receive a portion of the grant amount—the name of the 

“government entity” (or entities) that forms the basis for the certification. Please use the template below to provide 

this information. (Applicants may adapt this template if necessary, but should ensure that the adapted document 

provides all required information.)

 

IMPORTANT NOTE: If necessary for accuracy, list more than one entity with respect to each intended recipient of a 

portion of the grant amount. For example, if no single entity has an appropriate process in place with respect to 

allegations of serious negligence as well as serious misconduct, it will be necessary to list more than one entity. 

Similarly, if no single entity has an appropriate process in place with respect to allegations concerning contractors as 

well as employees, it will be necessary to list more than one entity. 

Additional guidance regarding the “Certification as to External Investigations” appears in the “Eligibility” section of the 

program solicitation for the FY 2019 Coverdell program. 

-----------------------------------------------------------------------------------------------------------------------------------------

Name of Applicant Agency (including Name of State): 

______________________________________

Date: _________________________________ 

Name of any forensic laboratory system, medical 

examiner’s office, coroner’s office, law enforcement 

storage facility, or medical facility that will receive a 

portion of the grant amount 

Existing government entity (entities) with an appropriate 

process in place to conduct independent external 

investigations 

1. ___________________________ 

2. ___________________________

_____________________________

_____________________________
49

Paul Coverdell 

FY 2019 External Investigations Attachment (continued) 

Name of Applicant Agency: _______________________________ 

3. ___________________________ _____________________________

 _____________________________

4. ___________________________ _____________________________

 _____________________________

5. ___________________________ _____________________________

 _____________________________

6. ___________________________ _____________________________

 _____________________________

7. ___________________________ _____________________________

 _____________________________
50

Paul Coverdell 

Appendix 4. Accreditation Status Certification 

(Instructions: The applicant is to execute the accreditation status certification document by 

having the certifying official initial only one of the two options ([1] or [2]) and sign where provided. 

Scan the completed certification and submit image file electronically through GMS.) 
51

Paul Coverdell 

U.S. DEPARTMENT OF JUSTICE 

OFFICE OF JUSTICE PROGRAMS 

NATIONAL INSTITUTE OF JUSTICE 

FY 2019 Coverdell Forensic Science Improvement 

Grants Program 

Accreditation Status Certification

On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, 

Office of Justice Programs, U.S. Department of Justice: 

(1) __________The application requests funds for all forensic science laboratories in the 

State that lack accreditation, in order that any such laboratory may prepare and apply for 

accreditation, as described in the solicitation. 

(2) __________ The application does not request funds for all forensic science 

laboratories in the State that lack accreditation, in order that any such laboratory may 

prepare and apply for accreditation, as described in the solicitation. Further, with respect 

to any such laboratory lacking accreditation and for which funds are not requested in the 

application, the applicant has obtained written documentation, executed by an official with 

authority to act on behalf of the laboratory, stating that the laboratory expressly declines 

all funds it would be eligible to receive from an award under this solicitation. Such written 

documentation is immediately available for examination or inspection upon request of the 

Federal awarding agency (or other authorized federal government officials or 

representatives) consistent with applicable law. 

I acknowledge that a false statement in this certification or in the grant application that it supports may be 

the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 U.S.C. § 10272. I also 

acknowledge that Office of Justice Programs grants, including certifications provided in connection with 

such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice’s 

Office of the Inspector General. 

I have authority to make this certification on behalf of the applicant agency (that is, the agency applying 

directly to the National Institute of Justice). 

___________________________________________ 

Signature of Certifying Official 

___________________________________________ 

Printed Name of Certifying Official 

___________________________________________ 

Title of Certifying Official 

___________________________________________ 

Name of Applicant Agency 

(Including Name of State) 

____________________ 

Date 
52

Paul Coverdell 

Appendix 5: Frequently Asked Questions 

Suggested Frequently Asked Questions for the FY 19 Paul Coverdell Formula Solicitation 

1. Q: If an applicant unit of local government gets a Coverdell Competitive Award, does 

that affect the maximum amount the state can apply for under the formula grant? 

A: No. If an applicant unit of local government is the entity that receives a competitive 

award that does not impact the maximum amount the state can apply for under this 

funding opportunity. 

2. Q: If a State for which the population allocation would fall below the Coverdell 

statutory minimum is applying for only the Coverdell formula funds, does it still have 

to apply for the formula funding amount based on population (see 34 USC 10563(a)(1) 

and solicitation page 6), or can it apply for the Coverdell statutory minimum amount 

(see 34 USC 10563(a)(3) and solicitation page 7)?

A: A State for which the population allocation would fall below the Coverdell statutory 

minimum can apply for the Coverdell statutory minimum amount if it does not intend also 

to submit an application for Coverdell competitive funding. 

3. Q: I am a state agency. Do I have to apply through the SAA in order to be considered 

eligible?

A: Yes, all state agencies must apply through the SAA. 

4. Q: Can money be used for training if that training spans two years e.g., October to 

March? 

A: No. Coverdell Awards, as directed in the solicitation, are to begin on January 1. The 

period of performance under Coverdell awards is for one year from January 1 to 

December 31. 

5. Q: Do I have to be accredited in order to apply?

A: Applicants do not have to be currently accredited to apply; however, Coverdell awardees 

must use grant funds to prepare and apply for accreditation of any FY 2019 Coverdell 

grant-funded unaccredited forensic laboratory system, including any laboratory operated 

by a unit of local government within the State, not more than two (2) years after the FY 

2019 Coverdell award date. Medical examiner’s and coroner’s offices are exempt from 

this accreditation requirement. The accrediting body must be “a signatory to an 

internationally recognized arrangement” and one that “offers accreditation to forensic 

science conformity assessment bodies using an accreditation standard that is 

recognized by that internationally recognized arrangement[.]”
53

Paul Coverdell 

Appendix 6: Performance Measures Table 

Objective Performance Measure(s) Data Recipient Provides

To improve the quality 

and timeliness of 

forensic services and 

to reduce the number 

of backlogged cases in 

forensic laboratories.

Outcome Measure

1.Reduction in the average number of 

days from the submission of a sample 

to a forensic science laboratory to the 

delivery of test results to a requesting 

office or agency.

2.Percent reduction in the number of 

backlogged forensic cases. 

Output Measure

1.The number of appropriate training or 

educational opportunities provided 

with FY 2019 Coverdell funds for 

forensic science or medical 

examiner/coroner (if applicable to the 

grant).

1.Average number of days to process a 

sample at the beginning of the grant period. 

2.Average number of days to process a 

sample at the end of the grant period. 

3.Number of backlogged cases at the 

beginning of the grant period. 

4.Number of backlogged cases at the end of 

the grant period. 

5.Number of training opportunities for 

forensic science personnel. 

6.Number of training opportunities for 

medical examiner/coroner personnel.

To increase the 

number of 

agencies/organizations 

that are accredited 

with Coverdell funding.

Percent of agencies/organizations 

that are accredited per FY 2019 

Coverdell funding.

Number of agencies/organizations receiving 

funding.

Number of agencies/organizations currently 

accredited.

Number of agencies/organizations seeking 

initial accreditation with FY 2019 Coverdell 

funding.

Number of agencies/organizations obtaining 

initial accreditation with FY 2019 Coverdell 

funding.

Number of agencies/organizations using FY 

2019 Coverdell funding to maintain 

accreditation.

To increase the 

number of individuals 

certified with Coverdell 

funding.

Percent of certified individuals. Number of analysts.

Number of analysts currently certified.

Number of analysts seeking certification with 

FY 2019 Coverdell funding.
54

Paul Coverdell 

Appendix 7: Application Checklist 

Paul Coverdell Forensic Science Improvement Grants Program – Formula 

This application checklist has been created as an aid in developing an application. 

What an Applicant Should Do: 

Prior to Registering in GMS:

_____ Acquire a DUNS Number (see page 32) 

_____ Acquire or renew registration with SAM (see page 32) 

To Register with GMS: 

_____ For new users, acquire a GMS username and password* (see page 32) 

_____ For existing users, check GMS username and password* to ensure account access 

(see page 32) 

_____ Verify SAM registration in GMS (see page 32) 

_____ Search for and select correct funding opportunity in GMS (see page 32) 

_____ Register by selecting the “Apply Online” button associated with the funding 

opportunity title (see page 32) 

_____ Read OJP policy and guidance on conference approval, planning, and reporting 

available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm

(see page 12) 

_____ If experiencing technical difficulties in GMS, contact NIJ (see page 33) 

*Password Reset Notice – GMS users are reminded that while password reset capabilities exist, 

this function is only associated with points of contact designated within GMS at the time the 

account was established. Neither OJP nor the GMS Help Desk will initiate a password reset 

unless requested by the authorized official or a designated point of contact associated with an 

award or application.

Overview of Post-Award Legal Requirements: 

_____ Review the " Overview of Legal Requirements Generally Applicable to OJP Grants and 

Cooperative Agreements – FY 2018 Awards” in the OJP Funding Resource Center at 

https://ojp.gov/funding/index.htm. 

Eligibility Requirement: See the title page and Section C. Eligibility Information. 

What an Application Should Include: 

_____ Application for Federal Assistance (SF-424) (see page 18) 

_____ Intergovernmental Review (see page 19) 

_____ Project Abstract (see page 19) 

_____ Program Narrative (see page 20) 

_____ Budget Detail Worksheet (see page 21)

_____ Budget Narrative (see page 22) 

(Budget should be annotated to delineate opioid-related and non-opioid items)

_____ Indirect Cost Rate Agreement (if applicable) (see page 25) 

_____ Financial Management and System of Internal Controls Questionnaire 

(see page 25) 

_____ Disclosure of Lobbying Activities (SF-LLL) (if applicable) (see page 26) 
55

Paul Coverdell

_____ Additional Attachments

_____ Coverdell Statutory Certifications (see page 26)

_____ Certification as to Plan for Forensic Science Laboratories — Application 

from a State

_____ Certification as to Generally Accepted Laboratory Practices and 

Procedures

_____ Certification as to Forensic Science Laboratory System Accreditation

_____ Certification as to Use of Funds for New Facilities

_____ Certification as to External Investigations

_____ External Investigations Attachment (see page 27)

_____ Forensic Laboratory Accreditation Documentation (if applicable) (see page 27)

_____ Accreditation Status of All Forensic Labs within the State (list and accreditation 

status certification) (see page 28)

_____ Statement Regarding Proposed Use of Funds to Address Challenges Posed by 

the Opioid Abuse Crisis (if applicable) (see page 28)

_____ Potential Environmental Impact Coversheet and Checklist (see page 28)

_____ Applicant Disclosure of Pending Applications (see page 29)

_____ Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable)

(see page 30)