Notices regarding the solicitation “W.E.B. Du Bois Program of 

Research on Race and Crime FY 2017”

February 2, 2017: Answers to questions have been posted. To assist applicants in completing 

their proposals, NIJ has made the answers to questions received available for this funding 

opportunity. Visit https://nij.gov/funding/pages/solicitation-qa.aspx#NIJ-2017-12000 for 

questions and answers to help prepare your application.

The original solicitation document begins on the next page.
U.S. Department of Justice OMB No. 1121-0329 

Office of Justice Programs Approval Expires 12/31/2018 

National Institute of Justice 

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), National Institute of 

Justice (NIJ) seeks investigator-initiated proposals in two funding categories under the W.E.B. 

Du Bois Program of Research on Race and Crime: (1) Scholars who are advanced in their 

careers; and (2) Fellows who are early in their careers. The program supports research on the 

intersections of race, offending, victimization, and/or the fair administration of justice for both 

juveniles and adults. It furthers the Department’s mission by advancing knowledge regarding the 

confluence of crime, justice, and culture in various societal contexts. 

W.E.B. Du Bois Program of Research on 

Race and Crime FY 2017

Applications Due: March 31, 2017 

Eligibility

In general, NIJ is authorized to make grants to, or enter into contracts or cooperative 

agreements with, states (including territories), units of local government, federally recognized 

Indian tribal governments that perform law enforcement functions (as determined by the 

Secretary of the Interior), nonprofit and for-profit organizations (including tribal nonprofit and forprofit organizations), institutions of higher education (including tribal institutions of higher 

education), and certain qualified individuals. For-profit organizations must agree to forgo any 

profit or management fee. Foreign governments, foreign organizations, and foreign colleges and 

universities are not eligible to apply. 

NIJ welcomes applications under which two or more entities would carry out the federal award; 

however, only one entity may be the applicant. Any others must be proposed as subrecipients 

(“subgrantees”).1 The applicant must be the entity that would have primary responsibility for 

carrying out the award, including administering funding and managing the entire project, 

including monitoring and appropriately managing any subawards (“subgrants”). 

Under this solicitation, any particular applicant entity may submit more than one application, as 

long as each application proposes a different project in response to the solicitation. Also, an 

entity may be proposed as a subrecipient (“subgrantee”) in more than one application. 

NIJ may elect to fund applications submitted under this FY 2017 solicitation in future fiscal 

years, dependent on, among other considerations, the merit of the applications and on the 

availability of appropriations. 

Deadline

Applicants must register with Grants.gov prior to submitting an application. All applications are 

due by 11: 59 p.m. eastern time on March 31, 2017. 

 

1

 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application 

and Submission Information. 
NIJ-2017-12000

2

To be considered timely, an application must be submitted by the application deadline using 

Grants.gov, and the applicant must have received a validation message from Grants.gov that 

indicates successful and timely submission. OJP urges applicants to submit applications at least 

72 hours prior to the application due date, in order to allow time for the applicant to receive 

validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion 

any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How to Apply in Section D. Application and Submission 

Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer 

Support Hotline at 800-518-4726 or 606-545-5035, or via email to support@grants.gov. The

Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that 

prevent it from submitting its application by the deadline must email the NIJ contact identified 

below within 24 hours after the application deadline in order to request approval to submit a 

late application. Additional information on reporting technical issues appears under 

“Experiencing Unforeseen Grants.gov Technical Issues” in the How to Apply section.

For assistance with any other requirements of this solicitation, contact the National Criminal 

Justice Reference Service (NCJRS) Response Center: toll-free at 1-800-851-3420; via TTY at 

301-240-6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301-240-5830; or web 

chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of 

operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 

8:00 p.m. eastern time on the solicitation close date. General information on applying for NIJ 

awards can be found at www.nij.gov/funding/Pages/welcome.aspx. Answers to frequently asked 

questions that may assist applicants are posted at www.nij.gov/funding/Pages/faqs.aspx.

Grants.gov number assigned to this solicitation: NIJ-2017-12000 

Release date: January 6, 2017
NIJ-2017-12000

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Contents

A. Program Description.............................................................................................................. 4

Overview ................................................................................................................................ 4

Program-Specific Information ................................................................................................. 5

Goals, Objectives, Deliverables, and Expected Scholarly Products ........................................ 6

B. Federal Award Information....................................................................................................13

Type of Award .......................................................................................................................13

Financial Management and System of Internal Controls........................................................14

Budget Information ................................................................................................................15

Cost Sharing or Match Requirement......................................................................................15

Pre-Agreement Costs (also known as Pre-award Costs).......................................................15

Limitation on Use of Award Funds for Employee Compensation; Waiver...............................15

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ...................16

Costs Associated with Language Assistance (if applicable)...................................................16

C. Eligibility Information.............................................................................................................16

D. Application and Submission Information ...............................................................................17

What an Application Should Include ......................................................................................17

How to Apply .........................................................................................................................31

E. Application Review Information.............................................................................................34

Review Criteria ......................................................................................................................34

Review Process.....................................................................................................................36

F. Federal Award Administration Information ............................................................................37

Federal Award Notices ..........................................................................................................37

Administrative, National Policy, and Other Legal Requirements ............................................38

General Information about Post-Federal Award Reporting Requirements..............................38

G. Federal Awarding Agency Contact(s) ...................................................................................39

H. Other Information..................................................................................................................39

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) ....................39

Provide Feedback to OJP......................................................................................................40

Application Checklist .............................................................................................................41
NIJ-2017-12000

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W.E.B. Du Bois Program of Research

on Race and Crime FY 2017

(CFDA No. 16.566)

A. Program Description

Overview

A general research priority for NIJ is to identify and understand the dynamics of the criminal 

justice system that may result in disparities based on gender, race, or ethnicity. The W.E.B. Du 

Bois Program supports quantitative and qualitative research on the intersections of race, 

offending, victimization, and the fair administration of justice for both juveniles and adults. It 

furthers the Department’s mission by advancing knowledge regarding the confluence of crime, 

justice, and culture in various societal contexts. This solicitation seeks investigator-initiated 

proposals to conduct research on topics linked to race and crime in the context of violence and 

victimization, crime and crime prevention, and justice systems.

Applicants may propose research on other topics that are clearly linked to research on race and 

crime; however, priority consideration will be given to proposals to study:

 Homicide and other violence in minority communities

 Criminal court topics including screening and assessment, legal defense systems, and 

sentencing reform

NIJ seeks applications in two funding categories:

1. W.E.B. Du Bois Scholars in Race and Crime Research – Researchers who are 

advanced in their careers (awarded a terminal degree at least six years prior to 

December 30, 2017) may apply for 36-month (or less) grants with funding up to 

$500,000 for research that excludes projects that only analyze secondary data; a plan 

for Principal Investigator(s) (PIs) to mentor less experienced researchers is required.

2. W.E.B. Du Bois Fellowship for Research on Race and Crime – Researchers who are 

early in their careers (awarded a terminal degree within six years prior to December 30, 

2017) may apply for 24-month (or less) grants with funding up to $100,000 for secondary 

data analysis projects, or up to $150,000 for research projects involving primary data

collection; residency at NIJ is encouraged, but is not required.

Applicants must specify, in the title of their application, to which category they are 

responding.

Statutory Authority: Title I of the Omnibus Crime Control and Safe Streets Act of 1968

(sections 201 and 202).
NIJ-2017-12000

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Program-Specific Information

W.E.B. Du Bois (1868-1963) was an early leader in the struggle for racial equality in the U.S. As 

a social scientist, Du Bois used objective methods to challenge discriminatory ideologies and 

institutions to advocate for social change. The Philadelphia Negro,

2 published by Du Bois in 

1899, was a groundbreaking sociological study of the city’s African American community. It was 

one of the first research projects to combine urban ethnography, social history, and descriptive 

statistics. As a result of this work, Du Bois was acknowledged as the father of social science.

Since FY 2000, NIJ has supported the W.E.B. Du Bois Program to advance the field of research 

on race and crime in the U.S. with funding for Fellows who are early in their careers. Past 

Fellows have examined policing, courts, corrections, and other topics, but most often 

victimization and offending in immigrant and other contexts. Examples include: violence against 

women and children in indigenous cultures; dispute-related violence among blacks and 

Hispanics in urban settings; Arab-American experiences with respect to crime and victimization; 

rates of violence and victimization among different racial and ethnic groups in immigrant 

communities; and correlations between marriage and desistance among first and second 

generation immigrants.

Many Fellows have applied quantitative methods such as using national survey, police 

department, and other archival data for longitudinal, multilevel, and other statistical analyses. 

With increased NIJ grant funding to promote mixed method approaches, some Fellows have 

incorporated primary data collection including qualitative research into their protocols. Examples 

include: structured surveys with undocumented migrant workers about victimization and 

reporting; focus groups with the Albanian diaspora in communities affected by organized crime;

and a survey experiment testing the effect of exposure to racialized cues on support for justice 

reinvestment.

See the W.E.B. Du Bois Fellowship webpage3for a brief description of the program, a list of 

past Fellows and their projects, and links to research reports and other publications.

In FY 2016, NIJ expanded the program to include a new funding category with support for more 

extensive research projects led by experienced PIs who could provide mentoring to less 

experienced researchers. NIJ awarded several new grants under the Scholar and Fellowship 

funding categories, including research on youth violence and victimization, policing and racial 

bias in traffic stops, and civilian oversight and review boards. The variety of research methods 

proposed were broad: analyzing department of corrections records to examine restrictive 

housing placement decisions for racial and gender disparities in punishment; exploring an 

innovative “data scraping” computer application to compile data from newly released court 

records to examine case processing disparity; and conducting Q-sorts of information from 

interviews with LGBTQ people of color about intersectional subjection in police interactions.

See NIJ’s website for details on grants awarded under the program’s FY 2016 solicitation.4

 

2 Du Bois, W. E. B. (1899). The Philadelphia Negro: A Social Study. Philadelphia: University of Pennsylvania.

3 W.E.B. Du Bois Fellowship Program, http://nij.gov/funding/fellowships/dubois-fellowship/pages/welcome.aspx.

4 W.E.B. Du Bois Program Solicitation FY 2016 awards, http://www.nij.gov/funding/awards/pages/awardslist.aspx?solicitationid=4452.
NIJ-2017-12000

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Goals, Objectives, Deliverables, and Expected Scholarly Products

In support of NIJ’s goal to advance knowledge regarding the confluence of crime, justice, and 

culture in various societal context, the objective of this solicitation is to promote research on the 

intersections of race, offending, victimization, and the fair administration of justice for both 

juveniles and adults. The scope of the solicitation is defined as investigator-initiated research on 

race and crime applicable to state, tribal, and local jurisdictions funded under two categories

that vary in eligibility and grant requirements: Scholars and Fellowships.

5 Guidance on NIJ’s 

research topic priorities, funding categories, and resources for secondary data analysis for this 

solicitation is provided below.

Priority Research Topics

NIJ seeks proposals for research to identify and understand those dynamics of the criminal 

justice system that may result in disparities based on gender, race, or ethnicity. Topics may 

relate to violence and victimization, crime and crime prevention, and justice systems (including 

law enforcement, courts, and corrections). Applicants may propose research on other topics that 

are clearly linked to research on race and crime; however, priority consideration will be given to 

proposals to study homicide and other violence in minority communities, as well as criminal 

court topics including screening and assessment, legal defense systems, and sentencing 

reform.

1. Homicide and Other Violence in Minority Communities

NIJ has supported various projects to examine U.S. crime trends and their driving forces. 

Between 2013 and 2015, the Roundtable on Crime Trends organized by the National 

Academies of Sciences, Engineering, and Medicine explored “the predominant explanations for 

the crime drop: the economy, incarceration, policing and environmental factors, such as lead 

exposure or neighborhood context/conditions, or social trends such as immigration patterns, 

demographic trends, legalization of abortion or marriage patterns.”6 Many of these topics have 

been examined by past W.E.B. Du Bois Fellows. In April 2011, NIJ collaborated with the Bureau 

of Justice Statistics (BJS) on a Neighborhoods and Crime Research Working Group Meeting,7

to review lessons learned from past research and identify methods considerations and issues in 

the study of neighborhoods and crime; participants included experts on the National 

Neighborhood Crime Study (NNCS), the Project on Human Development in Chicago 

Neighborhoods, and the Peterborough Adolescent and Young Adult Development Study. Most 

recently, NIJ commissioned a paper, Documenting and Explaining the 2015 Homicide Rise: 

Research Directions,

8

that explored possible explanations using a sample of 56 large U.S. 

cities. That paper provides a framework for this solicitation’s interest in research on homicide 

and other violence in minority communities, to include the hypothetical notion of a “Ferguson” 

effect on crime that may spark violence in communities with chronic discontent or lead police to 

disengage from vigorous enforcement activities.

 

5

If awarded, applicants will be required to provide documentation of their terminal degree with the date it was 

awarded, and documentation of their tenure status at their sponsoring organization; a signed letter from an authorized 

representative on organizational letterhead will meet this requirement.

6 The Roundtable on Crime Trends, http://sites.nationalacademies.org/DBASSE/CLAJ/CurrentProjects/DBASSE_081065.

7 Neighborhoods & Crime Research Working Group Meeting, https://www.ncjrs.gov/pdffiles1/nij/244258.pdf.

8 Documenting and Explaining the 2015 Homicide Rise: Research Directions, 

https://www.ncjrs.gov/pdffiles1/nij/249895.pdf.
NIJ-2017-12000

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Research currently funded by NIJ includes a partnership with the National Science Foundation

for a grant using NNCS data to explore the recursive relationship between crime and changing 

neighborhood conditions, especially racial and ethnic inequality.9 An FY 2015 NIJ grant10 to 

develop a gun violence prosecutor-court database is intended to provide operational resources 

to those agencies, and to support research on disproportionate charging rates and court 

dispositions such as from a minority threat theory perspective. In FY 2016, NIJ awarded a 

grant11 to study the impact of state firearms laws on reducing Black, White, and Hispanic 

firearm-related homicides.

NIJ seeks proposals for mixed methods research on race and crime that examines homicide 

and other violence in minority communities in state, tribal and local jurisdictions. Examples of 

research questions include, but are not limited to:

 What community characteristics, including social capital or other factors, promote or 

inhibit crime?

 Are criminogenic or protective factors transmitted through family and/or social networks?

 Do disproportionate incarceration rates interact with community and social factors to 

promote or inhibit crime?

2. Criminal Court Research

Research, evaluation, policy, and cost analysis on criminal court topics relevant to adults who 

are arrested or convicted represents a long-standing yet underserved topic area. Proposals may 

focus on one or more phases of the criminal case process — from prosecution to disposition 

and appeal. Applicants are encouraged to review NIJ’s criminal court research portfolio 

webpage12 for information on projects funded outside the W.E.B. Du Bois Program that may be 

relevant.

In particular, NIJ is interested in research on screening and assessment, criminal legal defense 

services, and sentencing reform applicable to state, tribal, and local jurisdictions.

a) Screening and Assessment

Building on the legacy of sentencing commissions that developed structured sentencing 

guidelines for transparency and consistency, developers have created tools designed for 

standard screening and assessment according to objective and measurable predictors of 

outcomes of interest. These include tools to: predict the probability of failure to appear 

for pretrial release recommendations; screening for mental health or other treatment 

needs and referral to alternative programs; and assessment to measure criminogenic 

risk, needs, and responsivity for sentencing recommendations. Potential concerns 

include the perpetuation of racial, ethnic, or other bias. To the extent that criminal history 

is disproportionate for select populations, the use of screening and assessment tools 

 

9 Collaborative Research: Crime and Community in a Changing Society, The National Neighborhood Crime Study 2, 

https://www.nsf.gov/awardsearch/showAward?AWD_ID=1357207&HistoricalAwards=false.

10 Evaluating the law enforcement, prosecutor, and court response to firearm-related crimes in St. Louis, 

http://nij.gov/funding/awards/pages/award-detail.aspx?award=2015-IJ-CX-0015.

11 Impact of State-Level Firearms Laws on Homicide Rates by Race/Ethnicity, 

http://www.nij.gov/funding/awards/pages/award-detail.aspx?award=2016-MU-MU-0047.

12 NIJ Courts, http://nij.gov/topics/courts/Pages/welcome.aspx.
NIJ-2017-12000

8

that heavily weight criminal history can lead to disparity in pretrial release, diversion, and 

access to treatment and other rehabilitative services.

NIJ seeks proposals for research on race and crime in the context of screening and 

assessment relevant to adult criminal courts. Examples of research questions include,

but are not limited to:

 Is there inherent racial, ethnic, or other bias in the tools used that may influence 

measurement?

 Is there implicit bias in protocols for tool administration that may influence 

recommendations?

 What impact do biased tools and/or protocols have on case outcomes and 

access to programs and services?

 What approaches can jurisdictions take to evaluate tools and protocols and 

minimize potential bias?

b) Criminal Legal Defense Services

The Department’s Access to Justice Initiative13 has identified several areas for 

improvement in the delivery of legal defense services guaranteed to the indigent, such 

as promoting accessibility, ensuring fairness, and increasing efficiency. NIJ has 

responded with grants to study public defender versus contract attorney assignment to 

homicide cases, holistic defense services, and decisions to waive counsel in juvenile 

court. Some jurisdictions are unable to provide services that would benefit indigent 

defendants at each stage of the court process in a timely manner. There is also a 

growing concern for the working poor who are ineligible for publicly-funded services, but 

unable to afford attorney fees.

NIJ seeks proposals for research on race and crime in the context of legal defense 

services relevant to adult criminal courts. Examples of research questions include, but 

are not limited to:

 What are the racial, ethnic, or other correlates of access to criminal legal services 

by the indigent and/or working poor?

 At what stages of the court process is access limited, and what are the 

consequences for case outcomes?

 What cost-efficient approaches can jurisdictions take to identify and minimize 

unequal access concerns?

c) Sentencing Reform

NIJ is interested in policies and practices that promote cost-efficient and unbiased 

alternatives to incarceration without jeopardizing public safety, due process, or fairness 

 

13 DOJ’s Office for Access to Justice, https://www.justice.gov/atj.
NIJ-2017-12000

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in the administration of justice. In recognition of the 25th anniversary of the Sentencing 

Reform Act, NIJ collaborated with BJS and other agencies to produce an Interuniversity 

Consortium for Political and Social Research (ICPSR) summer workshop14 to promote 

federal sentencing and other data analysis. Under NIJ’s Data Resources Program, NIJ 

then funded research on: the impact of Booker, Ball, and Kimbrough decisions; 

prosecutorial decision making across district courts; and organizational efficiency and 

early disposition programs. NIJ has funded several state and local sentencing policy 

analyses, the last being a policy analysis of New York State Rockefeller Drug Law 

Reform (that found mandatory minimum changes increased diversion to treatment but 

unevenly across boroughs). 

NIJ seeks proposals for research on race and crime in the context of sentencing reform 

relevant to adult criminal courts. Examples of research questions include, but are not 

limited to:

 Are select populations differentially affected by changes in sentencing legislation 

designed to improve case processing and court outcomes?

 Are differences in case processing or court outcomes related to the legislation, its 

implementation, and/or unintended consequences?

 What approaches can jurisdictions take to evaluate legislation and 

implementation and minimize potential bias?

Funding Categories

1. W.E.B. Du Bois Scholars in Race and Crime Research

Prospective scholars from all social, behavioral, and other disciplines are welcome to apply. 

Applicants must:

 Possess a terminal degree in their respective field.

 Have received a terminal degree prior to December 30, 2011.

NIJ is soliciting proposals for advanced Scholars to conduct innovative, multi-disciplinary, 

multi-method research studies that build on past research and explore new boundaries of 

the race and crime field. NIJ seeks proposals that will make significant theoretical and/or 

methodological contributions, and inform practice and policy relevant to state, tribal, and 

local jurisdictions and their stakeholder communities. Applications must state specific 

research questions, including how the proposed project is designed to advance current 

research, and how research findings have the potential to add substantially to the 

knowledge base of the proposed line of inquiry. Because of the nature of this category, 

proposed projects that focus solely on secondary data analysis will not be 

considered under this funding category.

 

14 ICPSR Summer Workshop on Sentencing and Other Federal Case Data Analysis, 

http://www.icpsr.umich.edu/icpsrweb/content/sumprog/ussc.html.
NIJ-2017-12000

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A secondary goal of the W.E.B. Du Bois Scholars Program is to grow the field of well-trained 

researchers studying race and crime. Scholars must propose a mentorship component to 

the study that goes beyond hiring graduate and undergraduate students as project staff. 

Applications must describe a general mentorship plan, with details on how the proposed 

research will contribute to mentoring and training junior researchers, graduate students 

and/or undergraduate students by the Scholar and research partners. This general 

mentorship plan must be provided as an appendix to the application.

For mentorship plan approval as part of the grant award process, NIJ will require:

 The curriculum vitae/resume of the individual(s) to be mentored.

 A career development plan for the mentee(s).

 A description of the use of resources for the mentoring enterprise, such as research 

work space and equipment, statistical software, and other research support.

 A description of the availability of activities (including classes, seminars, and informal

opportunities) for interaction with other scientists.

 Training in career skills, such as grant-writing and effective presentations.

 A statement that at least one peer-reviewed journal article that comes from the 

project will be first authored by the mentee(s).

2. W.E.B. Du Bois Fellowship for Research on Race and Crime

Prospective scholars from all social, behavioral, and other disciplines are welcome to apply. 

Applicants must:

 Possess a terminal degree in their respective field.

 Not have been awarded tenure by December 30, 2017.

NIJ is soliciting proposals for Fellowships from researchers who are early in their careers, to 

conduct qualitative and/or quantitative research that may be limited to secondary data 

analysis. This category offers talented researchers — who lack experience as a principal 

investigator — an opportunity to elevate independently generated research and ideas to the 

level of national discussion. Fellowship applicants may propose a short-term residency at 

NIJ with a clear justification including proposed activities that would support their research 

goals; however, residency is not a Fellowship requirement and security clearance must be 

completed before residency may begin. No additional funds are available to support travel, 

living expenses, or other costs associated with a residency that should be detailed in the 

budget application.
NIJ-2017-12000

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Secondary Data Analysis Resources

NIJ supports original research using existing data available from the National Archive of 

Criminal Justice Data (NACJD)15 and other public sources to enhance understanding of crime 

and criminal justice and inform criminal justice policy and practice.

Required Data Sets and Associated Files and Documentation. Any recipient of an award 

under this solicitation will be expected to submit to NACJD all data sets that result in whole or in 

part from the work funded by the award, along with associated files and any documentation 

necessary for future efforts by others to reproduce the project’s findings and/or to extend the 

scientific value of the data set through secondary analysis. For more information, see “Program 

Narrative” in Section D. Application and Submission Information.

For applicants that will be accessing administrative or other data from external organizations, 

they are encouraged to submit memorandum of understanding (MOU), data agreements, or 

other documentation verifying that the applicant and organization(s) will adhere to NIJ’s 

requirement to make available data from all NIJ-funded research.

In addition to these deliverables (and the required reports and data on performance measures 

described in Section F. Federal Award Administration Information), NIJ expects scholarly 

products to result from each award under this solicitation, taking the form of one or more 

published, peer-reviewed, scientific journal articles, and/or (if appropriate) law review journal 

articles, book chapter(s) or book(s) in the academic press, technological prototypes, patented 

inventions, or similar scientific products.

The Goals, Objectives, Deliverables, and Expected Scholarly Products are directly related to the 

performance measures set out in the table immediately below.

 

15 National Archive of Criminal Justice Data, http://www.icpsr.umich.edu/icpsrweb/NACJD/.
NIJ-2017-12000

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Performance Measures

Objective Performance Measure(s) Data Recipient Provides

Conduct research 

in social and 

behavioral 

sciences having 

clear implications 

for criminal justice 

policy and practice 

in the United 

States. 

1. Relevance to the needs of the field as measured 

by whether the project’s substantive scope did not 

deviate from the funded project or any 

subsequent agency-approved modifications to the 

scope.

2. Quality of the research as demonstrated by the 

scholarly products that result in whole or in part 

from work funded under the NIJ award, such as 

published, peer-reviewed, scientific journal 

articles, and/or (as appropriate for the funded 

project) law review journal articles, book 

chapter(s) or book(s) in the academic press, 

technological prototypes, patented inventions, or 

similar scientific products.

3. Quality of management as measured by such 

factors as whether significant project milestones 

were achieved, reporting and other deadlines 

were met, and costs remained within approved 

limits.

1. Quarterly financial 

reports, semi-annual 

and final progress 

reports of the work 

performed under the 

NIJ award, and, if 

applicable, an annual 

audit report.

2. List of citation(s) to all 

scholarly products that 

resulted in whole or in 

part from work funded 

under the NIJ award.

3. If applicable, each data 

set that resulted in 

whole or in part from 

work funded under the 

NIJ award.

Evaluation Research

If an application includes an evaluation research component (or consists entirely of evaluation 

research), the application is expected to propose the most rigorous evaluation design 

appropriate for the research questions to be addressed.

If the primary purpose of the evaluation is to determine the effectiveness or impact of an 

intervention (e.g., program, practice, or policy), the most rigorous evaluation designs may 

include random selection and assignment of participants (or other appropriate units of analysis) 

to experimental and control conditions. In cases where randomization is not feasible, applicants 

should propose a strong quasi-experimental design that can address the risk of selection bias. 

Applications that propose meta-analysis of existing evaluation studies must establish clear 

inclusion criteria that favor and provide separate analysis of effect sizes for randomized and 

strong quasi-experimental studies. Applicants are encouraged to review evidence rating criteria 

on the CrimeSolutions.gov website for further information on high-quality evaluation design 

elements.

Applications that include evaluation research should consider including cost/benefit analysis. In 

cases where evaluations find that interventions have produced the intended benefit, cost/benefit 

analysis provides valuable and practical information for practitioners and policymakers that aids 

decision-making.

Evaluation research projects may address a wide range of research questions beyond those 

focused on the effectiveness or impact of an intervention. Different research designs may be 

more appropriate for different research questions and at different stages of program 
NIJ-2017-12000

13

development. In all cases, applications are expected to propose the most rigorous evaluation 

design appropriate for the research questions to be addressed.

B. Federal Award Information

NIJ anticipates up to $3 million will be available to fund multiple grant awards in two (2) funding 

categories:

Category 1: W.E.B. Du Bois Scholars in Race and Crime Research – Prospective Scholars may 

propose projects that range in budgets up to $500,000. Applicants may not propose solely 

secondary data analysis projects. Applicants may propose a project period of up to 36 months.

Category 2: W.E.B. Du Bois Fellowship for Research on Race and Crime – Prospective Fellows 

may propose projects that range in budgets up to $150,000; however the scope of work of the 

project must be commensurate with the budget. Applicants who propose to conduct primary 

data collection may request budgets up to $150,000. Applicants who propose to conduct solely

secondary data analysis may request budgets up to $100,000. Regardless of the research 

method, applicants may propose a project period of up to 24 months.

To allow time for (among other things) any necessary post-award review and financial clearance 

by OJP of the proposed budget (and for any associated responses or other action(s) that may 

be required of the recipient), applicants should propose an award start date of January 1, 2018.

If the applicant is proposing a project that reasonably could be conducted in discrete phases, 

with each phase resulting in completion of one or more significant, defined milestones, then NIJ 

strongly recommends that the applicant structure the application—specifically including the 

narrative, expected scholarly products, timelines/milestones, and budget detail worksheet and 

budget narrative—to clearly set out each phase. (This is particularly the case if the applicant 

proposes a project that will exceed—in cost or the length of the period of performance—the 

amount or length anticipated for an individual award (or awards) under this solicitation.) Given 

limitations on the availability to NIJ of funds for awards for research, development, and 

evaluation, this information will assist NIJ in considering whether partial funding of applications

would be productive. (If, in FY 2017, NIJ elects to fund only certain phases of a proposed 

project, the expected scholarly products from the partial-funding award may, in some cases, 

vary from those described above.)

NIJ may, in certain cases, provide additional funding in future years to awards made under its 

research, development, and evaluation solicitations, through supplemental awards. In making 

decisions regarding supplemental awards, NIJ will consider, among other factors, the availability 

of appropriations, OJP’s strategic priorities, and OJP’s assessment of both the management of 

the award (for example, timeliness and quality of progress reports), and the progress of the 

work funded under the award.

All awards are subject to the availability of appropriated funds, and to any modifications or 

additional requirements that may be imposed by law.

Type of Award

NIJ expects that any award under this solicitation will be in the form of a grant. See 

Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award 
NIJ-2017-12000

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Administration Information, for a brief discussion of important statutes, regulations, and award 

conditions that apply to many (or in some cases, all) OJP grants.

Please note: Any recipient of an award under this solicitation will be required to comply with 

DOJ regulations on confidentiality and protection of human subjects. See “Requirements related 

to Research” under “Overview of Legal Requirements Generally Applicable to OJP Grants and 

Cooperative Agreements” in the OJP Funding Resource Center.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through 

entities16) must, as described in the Part 200 Uniform Requirements17 as set out at 2 C.F.R. 

200.303:

(a) Establish and maintain effective internal control over the Federal award that 

provides reasonable assurance that [the recipient (and any subrecipient)] is 

managing the Federal award in compliance with Federal statutes, regulations, 

and the terms and conditions of the Federal award. These internal controls 

should be in compliance with guidance in “Standards for Internal Control in the 

Federal Government” issued by the Comptroller General of the United States and 

the “Internal Control Integrated Framework”, issued by the Committee of 

Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the 

Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with 

statutes, regulations and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including 

noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable 

information and other information the Federal awarding agency or pass-through 

entity designates as sensitive or [the recipient (or any subrecipient)] considers 

sensitive consistent with applicable Federal, state, local, and tribal laws regarding 

privacy and obligations of confidentiality.

To help ensure that applicants understand applicable administrative requirements and cost 

principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants 

Financial Management Online Training, available here.

 

16 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that 

provides a subaward (“subgrant”) to carry out part of the funded award or program.

17 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain 

modifications) the provisions of 2 C.F.R. Part 200.
NIJ-2017-12000

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Budget Information

What will not be funded:

 Applications primarily to purchase equipment, materials, or supplies. (A budget may 

include these items if they are necessary to conduct research, development, 

demonstration, evaluation, or analysis.)

 Applications that are not responsive to this specific solicitation.

Cost Sharing or Match Requirement

See “Cofunding” paragraph under item 4 (“Budget and Associated Documentation”) under What 

an Application Should Include in Section D. Application and Submission Information.

Pre-Agreement Costs (also known as Pre-award Costs)

Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of 

performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the 

prior written approval of OJP for all such costs. All such costs incurred prior to award and prior 

to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant

should incur project costs before submitting an application requesting federal funding for those 

costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider 

approving pre-agreement costs, the applicant may contact the point of contact listed on the title 

page of this solicitation for the requirements concerning written requests for approval. If 

approved in advance by OJP, award funds may be used for pre-agreement costs, consistent 

with the recipient’s approved budget and applicable cost principles. See the section on “Costs 

Requiring Prior Approval” in the DOJ Grants Financial Guide for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver

With respect to any award of more than $250,000 made under this solicitation, a recipient may 

not use federal funds to pay total cash compensation (salary plus cash bonuses) to any 

employee of the recipient at a rate that exceeds 110% of the maximum annual salary payable to 

a member of the federal government’s Senior Executive Service (SES) at an agency with a 

Certified SES Performance Appraisal System for that year.

18 The 2017 salary table for SES 

employees is available at the Office of Personnel Management website. Note: A recipient may 

compensate an employee at a greater rate, provided the amount in excess of this compensation 

limitation is paid with non-federal funds. (Non-federal funds used for any such additional 

compensation will not be considered matching funds, where match requirements apply.) If only 

a portion of an employee’s time is charged to an OJP award, the maximum allowable 

compensation is equal to the percentage of time worked times the maximum salary limitation.

The Director of the National Institute of Justice may exercise discretion to waive, on an 

individual basis, this limitation on compensation rates allowable under an award. An applicant 

that requests a waiver should include a detailed justification in the budget narrative of its

 

18 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 

2 C.F.R. Part 200.
NIJ-2017-12000

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application. An applicant that does not submit a waiver request and justification with its 

application should anticipate that OJP will require the applicant to adjust and resubmit the 

budget.

The justification should address — in the context of the work the individual would do under the 

award — the particular qualifications and expertise of the individual, the uniqueness of a service 

the individual will provide, the individual’s specific knowledge of the proposed program or 

project, and a statement that explains whether and how the individual’s salary under the award 

would be commensurate with the regular and customary rate for an individual with his/her 

qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

OJP strongly encourages every applicant that proposes to use award funds for any conference-, 

meeting-, or training-related activity (or similar event) to review carefully—before submitting an 

application—the OJP policy and guidance on approval, planning, and reporting of such events, 

available at www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP 

policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) 

require prior written approval (which may affect project timelines) of most conference, meeting, 

and training costs for cooperative agreement recipients and of some conference, meeting, and 

training costs for grant recipients; and (3) set cost limits, which include a general prohibition of 

all food and beverage costs.

Costs Associated with Language Assistance (if applicable)

If an applicant proposes a program or activity that would deliver services or benefits to 

individuals, the costs of taking reasonable steps to provide meaningful access to those services 

or benefits for individuals with limited English proficiency may be allowable. Reasonable steps 

to provide meaningful access to services or benefits may include interpretation or translation 

services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal 

Requirements Generally Applicable to OJP Grants and Cooperative Agreements” in the OJP 

Funding Resource Center.

Participant Support Costs and Incentives for Social Science Research

NIJ has established policies concerning the use of reasonable and justified stipends (including 

travel costs) and incentives to support research integrity; please see Participant Support Costs 

and Incentives for Social Science Research at http://www.nij.gov/funding/Pages/researchparticipant-costs-and-incentives.aspx for guidance on requests for approval and proper tracking 

protocol.

C. Eligibility Information

For eligibility information, review the Category 1 and Category 2 descriptions.

For information on cost sharing or match requirements, see “What an Application Should 

Include” in Section D. Application and Submission Information.
NIJ-2017-12000

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D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should 

anticipate that if it fails to submit an application that contains all of the specified elements, it may 

negatively affect the review of its application; and, should a decision be made to make an 

award, it may result in the inclusion of award conditions that preclude the recipient from 

accessing or using award funds until the recipient satisfies the conditions and OJP makes the 

funds available.

Moreover, an applicant should anticipate that an application that OJP determines is

nonresponsive to the scope of the solicitation, or that OJP determines does not include the 

application elements that NIJ has designated to be critical, will neither proceed to peer review 

nor receive further consideration. For this solicitation, NIJ has designated the following 

application elements as critical: Program Narrative, Budget Detail Worksheet, Budget Narrative, 

and resumes/curriculum vitae of key personnel. (For purposes of this solicitation, “key 

personnel” means the principal investigator, and any and all co-principal investigators.) An 

applicant may combine the Budget Narrative and the Budget Detail Worksheet in one 

document. However, if an applicant submits only one budget document, it must contain both

narrative and detail information. Please review the “Note on File Names and File Types” under 

How to Apply to be sure applications are submitted in permitted formats.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., 

“Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” 

“Memoranda of Understanding,” “Resumes”) for all attachments. Also, OJP recommends that 

applicants include resumes in a single file.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and OJP’s Grants 

Management System (GMS) take information from the applicant’s profile to populate the 

fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, 

select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF424. Current OJP award recipients, when completing the field for “Legal Name” should use 

the same legal name that appears on the prior year award document which is also the legal 

name stored in OJP’s financial system. On the SF-424, enter the Legal Name in box 5 and 

Employer Identification Number (EIN) in box 6 exactly as it appears on the prior year award 

document. An applicant with a current, active award(s) must ensure that its GMS profile is 

current. If the profile is not current, the applicant should submit a Grant Adjustment Notice 

updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter the Official Legal Name and address of the applicant 

entity in box 5 and the EIN in box 6 of the SF-424. An applicant must attach official legal 

documents to its applications (e.g., articles of incorporation, 501C3, etc.) to confirm the legal 

name, address, and EIN entered into the SF-424.
NIJ-2017-12000

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Intergovernmental Review: This solicitation ("funding opportunity") is not subject to 

Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by 

selecting the response that the “Program is not covered by E.O. 12372.”) 

2. Project Abstract

The project abstract is a very important part of the application, and serves as an introduction 

to the proposed project. NIJ uses the project abstract for a number of purposes, including 

assignment of the application to an appropriate review panel. If the application is funded, the 

project abstract typically will become public information and be used to describe the project. 

Applications should include a high-quality project abstract that summarizes the proposed 

project in 250-400 words. Project abstracts should be—

 Written for a general public audience. 

 Submitted as a separate attachment with “Project Abstract” as part of its file name. 

 Single-spaced, using the form’s standard 12-point font (with 1-inch margins). 

As a separate attachment, the project abstract will not count against the page limit for the 

program narrative. 

Project abstracts should follow the detailed template (including the detailed instructions as to 

content) available at www.nij.gov/funding/documents/nij-project-abstract-template.pdf. 

Permission to Share Project Abstract with the Public: It is unlikely that OJP will be able 

to fund all applications submitted under this solicitation, but it may have the opportunity to 

share information with the public regarding unfunded applications, for example, through a 

listing on a web page available to the public. The intent of this public posting would be to 

allow other possible funders to become aware of such applications. 

In the project abstract template, each applicant is asked to indicate whether it gives OJP 

permission to share the applicant’s project abstract (including contact information for 

individuals) with the public. Granting (or failing to grant) this permission will not affect OJP’s 

funding decisions. Moreover, if the application is not funded, providing permission will not 

ensure that OJP will share the abstract information, nor will it assure funding from any other 

source. 

Note: OJP may choose not to list a project that otherwise would have been included in a 

listing of unfunded applications, should the abstract fail to meet the format and content 

requirements noted above and outlined in the project abstract template. 

3. Program Narrative

The program narrative section of the application should not exceed 25 double-spaced pages 

in 12-point font with 1-inch margins. If included in the main body of the program narrative, 

tables, charts, figures, and other illustrations count toward the 25-page limit for the narrative 

section. The project abstract, table of contents, appendices, and government forms do not 

count toward the 25-page limit. 
NIJ-2017-12000

19

If the program narrative fails to comply with these length-related restrictions, NIJ may 

consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the program narrative.19

Program Narrative Guidelines:

a. Title Page (not counted against the 25-page program narrative limit).

The title page should include the title of the project, submission date, funding 

opportunity number, and the name and complete contact information (that is,

address, telephone number, and e-mail address) for both the applicant and the 

principal investigator.

b. Resubmit Response (if applicable) (not counted against the 25-page program 

narrative limit).

If an applicant is resubmitting an application presented previously to NIJ, but not 

funded, the applicant should indicate this. A statement should be provided, no 

more than two pages, addressing: (1) the title, submission date, and NIJassigned application number of the previous application, and (2) a brief summary 

of revisions to the application, including responses to previous feedback received 

from NIJ.

c. Table of Contents and Figures (not counted against the 25-page program narrative 

limit).

d. Main Body.

The main body of the program narrative should describe the proposed project in 

depth. The following sections should be included as part of the program narrative: 

 Statement of the Problem.

 Project Design and Implementation.

 Potential Impact.

 Capabilities/Competencies.

Within these sections, the narrative should address:

 

19 As noted earlier, if the proposed program or project reasonably could be conducted in discrete phases, with each 

phase resulting in completion of one or more significant, defined milestones, then NIJ strongly recommends that the 

applicant structure the application – specifically including the narrative, expected scholarly products, 

timelines/milestones, and budget detail worksheet and budget narrative – to set out each phase clearly. (In 

appropriate cases, the expected scholarly product(s) from a particular phase may vary from those described above.) 

See generally “Goals, Objectives, Deliverables, and Expected Scholarly Products” under “Program-Specific 

Information,” above.
NIJ-2017-12000

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 Purpose, goals, and objectives.

 Review of relevant literature.

 Detailed description of research design and methods, such as research 

questions, hypotheses, description of sample, and analysis plan.

 Planned Scholarly Products (See Goals, Objectives, Deliverables, and 

Expected Scholarly Products under Program-Specific Information, above, for 

a discussion of expected scholarly products.)

 Implications for criminal justice policy and practice in the United States.

 Management plan and organization.

 Plan for Dissemination to Broader Audiences (if applicable to the proposed 

project). Applicants should identify plans (if any) to produce or to make 

available to broader interested audiences — such as criminal/juvenile justice 

(and other related fields) practitioners or policymakers — summary 

information from the planned scholarly products of the proposed project (such 

as summaries or translational materials of articles in peer-reviewed scientific 

journals), in a form designed to be readily accessible and useful to those 

audiences. (Such dissemination might include, for example, trade press 

articles and webinars.)

e. Appendices not counted against the 25-page program narrative limit) include:

 Bibliography/references

 Any tools/instruments, questionnaires, tables/charts/graphs, or maps 

pertaining to the proposed project that are supplemental to such items 

included in the main body of the narrative

 Curriculum vitae or resumes of the principal investigator and any and all coprincipal investigators. In addition, curriculum vitae, resumes, or biographical 

sketches of all other individuals (regardless of “investigator” status) who will 

be significantly involved in substantive aspects of the proposed project

(including, for example, individuals such as statisticians used to conduct

proposed data analysis)

 To assist OJP in assessing actual or apparent conflicts of interest (including 

such conflicts on the part of prospective reviewers of the application, a 

complete list of the individuals named or otherwise identified anywhere in the 

application (including in the budget or in any other attachment) who will or 

may work (or advise or consult) on the proposed research, development, or 

evaluation project. This applies to all such individuals, including, for example, 

individuals who are or would be employees of the applicant or employees of 

any proposed subrecipient entity, any individuals who themselves may be a 

subrecipient, and individuals who may (or will) work without compensation 

(such as advisory board members). This appendix to the program narrative is 
NIJ-2017-12000

21

to include, for each listed individual: name, title, employer, any other 

potentially-pertinent organizational affiliation(s), and the individual's proposed 

roles and responsibilities in carrying out the proposed project. If the 

application identifies any specific entities or organizations (other than the 

applicant) that will or may work (or advise or consult) on the proposed project, 

without also naming any associated individuals, the name of each such 

organization also should be included on this list. Applicants should use the 

“Proposed Project Staff, Affiliation, and Roles” form available at

www.nij.gov/funding/documents/nij-project-staff-template.xlsx to provide this 

list.

If the application (including the budget) identifies any proposed noncompetitive agreements that are or may be considered procurement 

"contracts" (rather than subawards) for purposes of federal grants 

administrative requirements the applicant also must list the entities with which 

the applicant proposes to contract. Applicants should provide this list as a 

separate sheet entitled "Proposed non-competitive procurement contracts."

For information on distinctions — for purposes of federal grants 

administrative requirements — between subawards and procurement 

contracts under awards, see “Budget and Associated Documentation,” below.

 Proposed project timeline and expected milestones

 Human Subjects Protection paperwork (documentation and forms related to 

Institutional Review Board (IRB) review). (See

nij.gov/funding/humansubjects/Pages/welcome.aspx)

 Privacy Certificate (for further guidance go to

nij.gov/funding/humansubjects/pages/confidentiality.aspx)

 List of any previous and current NIJ awards to the applicant and 

investigator(s), including the NIJ-assigned award numbers and a brief 

description of any scholarly products that resulted in whole or in part from 

work funded under the NIJ award(s). (See “Goals, Objectives, Deliverables, 

and Expected Scholarly Products” under “Program-Specific Information,” 

above, for definition of “scholarly products.”)

 Letters of cooperation/support or administrative agreements from 

organizations collaborating in the project, such as law enforcement and 

correctional agencies (if applicable)

 List of other agencies, organizations, or funding sources to which this 

application has been submitted (if applicable)

 Data archiving plan. Applicants should anticipate that NIJ will require (through 

special award conditions, which may include a partial withholding of award

funds) that data sets resulting in whole or in part from projects funded under 

this solicitation be submitted for archiving with the NACJD (See 
NIJ-2017-12000

22

www.nij.gov/funding/data-resources-program/applying/Pages/data-archivingstrategies.aspx)

Applications should include as an appendix a brief plan — labeled “Data 

Archiving Plan” — to comply with data archiving requirements. The plan 

should provide brief details about proposed data management and archiving,

including submission to NIJ (through NACJD) of all files and documentation

necessary to allow for future efforts by others to reproduce the project’s 

findings and/or to extend the scientific value of the data set through 

secondary analysis. Pertinent files and documentation include, among other 

things, qualitative and quantitative data produced, instrumentation and data 

collection forms, codebook(s), any specialized programming code necessary 

to reproduce all constructed measures and the original data analysis,

description of necessary de-identification procedures, and (when required) a 

copy of the privacy certificate and informed consent protocols.

The plan should be one or two pages in length and include the level of effort 

associated with meeting archiving requirements.

Note that required data sets are to be submitted 90 days before the end of 

the period of performance.

4. Budget and Associated Documentation

a. Budget Detail Worksheet

A sample Budget Detail Worksheet can be found at 

www.ojp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf. An applicant that 

submits its budget in a different format should use the budget categories listed in the 

sample budget worksheet. (An applicant should include in the budget work associated 

with satisfying data archiving requirements.) NIJ expects applicants to provide a 

thorough narrative for each section of the Budget Detail Worksheet. The Budget Detail 

Worksheet should break out costs by year.

For questions pertaining to budget and examples of allowable and unallowable costs,

see the DOJ Grants Financial Guide.

b. Budget Narrative

The budget narrative should thoroughly and clearly describe every category of expense 

listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete,

cost effective, and allowable (e.g., reasonable, allocable, and necessary for project 

activities).

An applicant should demonstrate in its budget narrative how it will maximize cost 

effectiveness of award expenditures. Budget narratives should generally describe cost 

effectiveness in relation to potential alternatives and the goals of the project. For 

example, a budget narrative should detail why planned in-person meetings are 

necessary, or how technology and collaboration with outside organizations could be 

used to reduce costs, without compromising quality.
NIJ-2017-12000

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The budget narrative should be mathematically sound and correspond clearly with the 

information and figures provided in the Budget Detail Worksheet. The narrative should 

explain how the applicant estimated and calculated all costs, and how those costs are 

necessary to the completion of the proposed project. The narrative may include tables 

for clarification purposes, but need not be in a spreadsheet format. As with the Budget 

Detail Worksheet, the budget narrative should describe costs by year.

c. Cofunding

An award made by NIJ under this solicitation may account for up to 100 percent of the 

total cost of the project. The application should indicate whether it is feasible for the 

applicant to contribute cash, facilities, or services as non-federal support for the project. 

The application should identify generally any such contributions that the applicant 

expects to make and the proposed budget should indicate in detail which items, if any, 

will be supported with non-federal contributions.

For additional match information, see the Cost Sharing or Match Requirement section 

under Section B. Federal Award Information.

If a successful application proposes a voluntary match amount, and OJP approves the 

budget, the total match amount incorporated into the approved budget becomes 

mandatory and subject to audit.

d. Information on Proposed Subawards (if any), as well as on Proposed Procurement 

Contracts (if any)

Applicants for OJP awards typically may propose to make “subawards.” Applicants also 

may propose to enter into procurement “contracts” under the award.

Whether — for purposes of federal grants administrative requirements — a particular 

agreement between a recipient and a third party will be considered a "subaward" or 

instead considered a procurement "contract" under the award is determined by federal 

rules and applicable OJP guidance. It is an important distinction, in part because the 

federal administrative rules and requirements that apply to "subawards" and 

procurement "contracts" under awards differ markedly.

In general, the central question is the relationship between what the third-party will do 

under its agreement with the recipient and what the recipient has committed (to OJP) to 

do under its award to further a public purpose (e.g., services the recipient will provide, 

products it will develop or modify, research or evaluation it will conduct). If a third party 

will provide some of the services the recipient has committed (to OJP) to provide, will 

develop or modify all or part of a product the recipient has committed (to OJP) to 

develop or modify, or will conduct part of the research or evaluation the recipient has 

committed (to OJP) to conduct, OJP will consider the agreement with the third party a 

subaward for purposes of federal grants administrative requirements.

This will be true even if the recipient, for internal or other non-federal purposes, labels or 

treats its agreement as a procurement, a contract, or a procurement contract. Neither 

the title nor the structure of an agreement determines whether the agreement — for 
NIJ-2017-12000

24

purposes of federal grants administrative requirements — is a subaward or is instead a 

procurement “contract” under an award.

Additional guidance on the circumstances under which (for purposes of federal grants 

administrative requirements) an agreement constitutes a subaward as opposed to a 

procurement contract under an award, is available (along with other resources) on the 

OJP Part 200 Uniform Requirements web page.

1. Information on proposed subawards

A recipient of an OJP award may not make subawards ("subgrants") unless the recipient 

has specific federal authorization to do so. Unless an applicable statute or DOJ 

regulation specifically authorizes (or requires) subawards, a recipient must have

authorization from OJP before it may make a subaward.

A particular subaward may be authorized by OJP because the recipient included a 

sufficiently-detailed description and justification of the proposed subaward in the 

application as approved by OJP. If, however, a particular subaward is not authorized by 

federal statute or regulation, and is not sufficiently described and justified in the 

application as approved by OJP, the recipient will be required, post-award, to request 

and obtain written authorization from OJP before it may make the subaward.

If an applicant proposes to make one or more subawards to carry out the federal award 

and program, the applicant should — (1) identify (if known) the proposed subrecipient(s), 

(2) describe in detail what each subrecipient will do to carry out the federal award and 

federal program, and (3) provide a justification for the subaward(s), with details on 

pertinent matters such as special qualifications and areas of expertise. Pertinent 

information on subawards should appear not only in the Program Narrative, but also in 

the Budget Detail Worksheet and Budget Narrative.

2. Information on proposed procurement contracts (with specific justification for 

proposed noncompetitive contracts over $150,000)

Unlike a recipient contemplating a subaward, a recipient of an OJP award generally 

does not need specific prior federal authorization to enter into an agreement that — for 

purposes of federal grants administrative requirements — is considered a procurement 

contract, provided that (1) the recipient uses its own documented procurement 

procedures and (2) those procedures conform to applicable federal law, including the 

Procurement Standards of the (DOJ) Part 200 Uniform Requirements (as set out at 2 

C.F.R. 200.317 - 200.326). The Budget Detail Worksheet and Budget Narrative should 

identify proposed procurement contracts. (As discussed above, subawards must be 

identified and described separately from procurement contracts.)

The Procurement Standards in the Part 200 Uniform Requirements, however, reflect a 

general expectation that agreements that (for purposes of federal grants administrative 

requirements) constitute procurement “contracts” under awards will be entered into on 

the basis of full and open competition. If a proposed procurement contract would exceed 

the simplified acquisition threshold — currently, $150,000 — a recipient of an OJP award 

may not proceed without competition unless and until the recipient receives specific 

advance authorization from OJP to use a non-competitive approach for the procurement.
NIJ-2017-12000

25

An applicant that (at the time of its application) intends — without competition — to enter 

into a procurement contract that would exceed $150,000 should include a detailed 

justification that explains to OJP why, in the particular circumstances, it is appropriate to 

proceed without competition. Various considerations that may be pertinent to the 

justification are outlined in the DOJ Grants Financial Guide.

e. Pre-Agreement Costs

For information on pre-agreement costs, see Section B. Federal Award Information.

5. Indirect Cost Rate Agreement (if applicable)

Indirect costs may be charged to an award only if:

(a) The recipient has a current (that is, unexpired), federally approved indirect cost rate; 

or

(b) The recipient is eligible to use, and elects to use, the “de minimis” indirect cost rate

described in the Part 200 Uniform Requirements, as set out at 2 C.F.R. 200.414(f).

An applicant with a current (that is, unexpired) federally-approved indirect cost rate is to 

attach a copy of the indirect cost rate agreement to the application. An applicant that does

not have a current federally-approved rate may request one through its cognizant federal 

agency, which will review all documentation and approve a rate for the applicant entity, or, if 

the applicant’s accounting system permits, applicants may propose to allocate costs in the 

direct cost categories.

For assistance with identifying the appropriate cognizant federal agency for indirect costs, 

please contact the Customer Service Center at 1-800-458-0786 or at ask.ocfo@usdoj.gov. If 

DOJ is the cognizant federal agency, an applicant may obtain information needed to submit 

an indirect cost rate proposal at www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf.

Certain OJP recipients have the option of electing to use the “de minimis” indirect cost rate. 

An applicant eligible to use the “de minimis” rate that wishes to use the "de minimis" rate 

should attach written documentation to the application that advises OJP of both — (1) the 

applicant’s eligibility to use the “de minimis” rate, and (2) its election to do so. If an eligible 

applicant elects the “de minimis” rate, costs must be consistently charged as either indirect 

or direct costs, but may not be double charged or inconsistently charged as both. The "de 

minimis" rate may no longer be used once an approved federally-negotiated indirect cost 

rate is in place. (No entity that ever has had a federally-approved negotiated indirect cost 

rate is eligible to use the "de minimis" rate.)

6. Tribal Authorizing Resolution (if applicable)

A tribe, tribal organization, or third party that proposes to provide direct services or 

assistance to residents on tribal lands should include in its application a resolution, letter, 

affidavit, or other documentation, as appropriate, that demonstrates (as a legal matter) that 

the applicant has the requisite authorization from the tribe(s) to implement the proposed 

project on tribal lands. In those instances when an organization or consortium of tribes 

applies for an award on behalf of a tribe or multiple specific tribes, the application should 
NIJ-2017-12000

26

include appropriate legal documentation, as described above, from all tribes that would

receive services or assistance under the award. A consortium of tribes for which existing 

consortium bylaws allow action without support from all tribes in the consortium (i.e., without 

an authorizing resolution or comparable legal documentation from each tribal governing 

body) may submit, instead, a copy of its consortium bylaws with the application.

7. Financial Management and System of Internal Controls Questionnaire (including 

applicant disclosure of high-risk status)

Every applicant (other than an individual applying in his/her personal capacity) is to 

download, complete, and submit the OJP Financial Management and System of Internal 

Controls Questionnaire, as part of its application.

Among other things, the form requires each applicant to disclose whether it currently is 

designated “high-risk” by a federal grant-making agency outside of DOJ. For purposes of 

this disclosure, high risk includes any status under which a federal awarding agency 

provides additional oversight due to the applicant’s past performance, or other programmatic 

or financial concerns with the applicant. If an applicant is designated high risk by another 

federal awarding agency, the applicant must provide the following information:

 The federal awarding agency that currently designates the applicant high-risk.

 The date the applicant was designated high-risk.

 The high-risk point of contact at that federal awarding agency (name, phone number, 

and email address).

 The reasons for the high-risk status, as set out by the federal awarding agency.

OJP seeks this information to help ensure appropriate federal oversight of OJP awards. An 

applicant that is considered “high-risk” by another federal awarding agency is not 

automatically disqualified from receiving an OJP award. OJP may, however, consider the 

information in award decisions, and may impose additional OJP oversight of any award 

under this solicitation (including through the conditions that accompany the award 

document).

8. Disclosure of Lobbying Activities

Each applicant must complete and submit this information. An applicant that expends any 

funds for lobbying activities is to provide all of the information requested on the form 

Disclosure of Lobbying Activities (SF-LLL). An applicant that does not expend any funds for 

lobbying activities is to enter “N/A” in the text boxes for item 10 (“a. Name and Address of 

Lobbying Registrant” and “b. Individuals Performing Services”).
NIJ-2017-12000

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9. Additional Attachments

a. Applicant disclosure of pending applications20

Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any 

pending applications for federally-funded grants or cooperative agreements that (1) 

include requests for funding to support the same project being proposed in the 

application under this solicitation, and (2) would cover the identical cost items outlined in 

the budget submitted to OJP under this solicitation. The applicant is to disclose both 

applications made directly to federal awarding agencies, and also applications for 

subawards of federal funds (e.g., applications to state agencies that will subaward 

(“subgrant”) federal funds). 

OJP seeks this information to help avoid any inappropriate duplication of funding. 

Leveraging multiple funding sources in a complementary manner to implement 

comprehensive programs or projects is encouraged and is not seen as inappropriate 

duplication. 

Each applicant that has one or more pending applications as described above is to 

provide the following information about pending applications submitted within the last 12 

months: 

 The federal or state funding agency. 

 The solicitation name/project name. 

 The point of contact information at the applicable federal or state funding agency. 

SAMPLE

Federal or State 

Funding Agency 

Solicitation 

Name/Project 

Name

Name/Phone/E-mail for Point of Contact at 

Federal or State Funding Agency

DOJ/Office of 

Community 

Oriented Policing 

Services (COPS)

COPS Hiring 

Program

Jane Doe, 202/000-0000; jane.doe@usdoj.gov

Health and Human 

Services/ 

Substance Abuse 

& Mental Health 

Services 

Administration

Drug-Free 

Communities 

Mentoring 

Program/North 

County Youth 

Mentoring 

Program

John Doe, 202/000-0000; john.doe@hhs.gov

Each applicant should include the table as a separate attachment to its application. The 

file should be named “Disclosure of Pending Applications.” The applicant Legal Name on 

 

20 Typically, the applicant is not the principal investigator. Rather, the applicant, most frequently, is the institution, 

organization, or company in which the principal investigator is employed.
NIJ-2017-12000

28

the application must match the entity named on the disclosure of pending applications 

statement.

Any applicant that does not have any pending applications as described above is to

submit, as a separate attachment, a statement to this effect: “[Applicant Name on SF424] does not have (and is not proposed as a subrecipient under) any pending 

applications submitted within the last 12 months for federally-funded grants or

cooperative agreements or for subawards under federal grants or cooperative 

agreements) that request funding to support the same project being proposed in this

application to OJP and that would cover the identical cost items outlined in the budget 

submitted as part of this application.”

b. Research and Evaluation Independence and Integrity

When an application proposes research (including research and development) and/or 

evaluation, the applicant must demonstrate research/evaluation independence and 

integrity, including appropriate safeguards, before it may receive award funds. The 

applicant must demonstrate independence and integrity regarding both this proposed 

research and/or evaluation, and any current or prior related projects.

Each application should include an attachment that addresses both i. and ii. below.

i. For purposes of this solicitation, each applicant is to document research and 

evaluation independence and integrity by including one of the following two items:

a. A specific assurance that the applicant has reviewed its application to identify 

any actual or potential apparent conflicts of interest (including through review 

of pertinent information on the principal investigator, any co-principal 

investigators, and any subrecipients), and that the applicant has identified no 

such conflicts of interest – whether personal or financial or organizational 

(including on the part of the applicant entity or on the part of staff, 

investigators, or subrecipients) – that could affect the independence or 

integrity of the research, including the design, conduct, and reporting of the 

research.

OR

b. A specific description of actual or potential apparent conflicts of interest that 

the applicant has identified – including through review of pertinent information 

on the principal investigator, any co-principal investigators, and any 

subrecipients – that could affect the independence or integrity of the 

research, including the design, conduct, or reporting of the research. These 

conflicts may be personal (e.g., on the part of investigators or other staff), 

financial, or organizational (related to the applicant or any subrecipient entity). 

Some examples of potential investigator (or other personal) conflict situations 

are those in which an investigator would be in a position to evaluate a 

spouse’s work product (actual conflict), or an investigator would be in a 

position to evaluate the work of a former or current colleague (potential 

apparent conflict). With regard to potential organizational conflicts of interest, 

as one example, generally an organization would not be given an award to 

evaluate a project, if that organization had itself provided substantial prior 
NIJ-2017-12000

29

technical assistance to that specific project or a location implementing the 

project (whether funded by OJP or other sources), because the organization 

in such an instance might appear to be evaluating the effectiveness of its own 

prior work. The key is whether a reasonable person understanding all of the 

facts would be able to have confidence that the results of any research or 

evaluation project are objective and reliable. Any outside personal or financial 

interest that casts doubt on that objectivity and reliability of an evaluation or 

research product is a problem and must be disclosed.

ii. In addition, for purposes of this solicitation, each applicant is to address possible 

mitigation of research integrity concerns by including, at a minimum, one of the 

following two items:

a. If an applicant reasonably believes that no actual or potential apparent 

conflicts of interest (personal, financial, or organizational) exist, then the 

applicant should provide a brief narrative explanation of how and why it 

reached that conclusion. The applicant also is to include an explanation of the 

specific processes and procedures that the applicant has in place, or will put 

in place, to identify and prevent (or, at the very least, mitigate) any such 

conflicts of interest pertinent to the funded project during the period of 

performance. Documentation that may be helpful in this regard may include 

organizational codes of ethics/conduct and policies regarding organizational, 

personal, and financial conflicts of interest. There is no guarantee that the 

plan, if any, will be accepted as proposed.

OR

b. If the applicant has identified actual or potential apparent conflicts of interest 

(personal, financial, or organizational) that could affect the independence and 

integrity of the research, including the design, conduct, or reporting of the 

research, the applicant is to provide a specific and robust mitigation plan to 

address each of those conflicts. At a minimum, the applicant is expected to 

explain the specific processes and procedures that the applicant has in place,

or will put in place, to identify and eliminate (or, at the very least, mitigate) 

any such conflicts of interest pertinent to the funded project during the period 

of performance. Documentation that may be helpful in this regard may 

include organizational codes of ethics/conduct and policies regarding 

organizational, personal, and financial conflicts of interest. There is no 

guarantee that the plan, if any, will be accepted as proposed.

OJP will assess research and evaluation independence and integrity based on 

considerations such as the adequacy of the applicant’s efforts to identify factors that 

could affect the objectivity or integrity of the proposed staff and/or the applicant entity 

(and any subrecipients) in carrying out the research, development, or evaluation 

activity; and the adequacy of the applicant’s existing or proposed remedies to control 

any such factors.
NIJ-2017-12000

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c. Disclosure of Process Related to Executive Compensation

An applicant that is a nonprofit organization may be required to make certain 

disclosures relating to the processes it uses to determine the compensation of its 

officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably 

high compensation to certain persons may subject both the organization’s managers 

and those who receive the compensation to additional federal taxes. A rebuttable 

presumption of the reasonableness of a nonprofit organization’s compensation 

arrangements, however, may be available if the nonprofit organization satisfied 

certain rules set out in Internal Revenue Service regulations with regard to its 

compensation decisions.

Each applicant nonprofit organization must state at the time of its application (in the

"OJP Financial Management and System of Internal Controls Questionnaire" 

mentioned earlier) whether or not the applicant entity believes (or asserts) that it 

currently satisfies the requirements of 26 C.F.R. 53.4958-6 (which relate to 

establishing or invoking a rebuttable presumption of reasonableness of compensation 

of certain individuals and entities).

A nonprofit organization that states in the questionnaire that it believes (or asserts) 

that it has satisfied the requirements of 26 C.F.R. 53.4958-6 must then disclose, in an 

attachment to its application (to be titled "Disclosure of Process related to Executive 

Compensation"), the process used by the applicant nonprofit organization to 

determine the compensation of its officers, directors, trustees, and key employees 

(together, "covered persons").

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of 

the body that reviews and approves compensation arrangements for covered 

persons; (2) the methods and practices used by the applicant nonprofit organization to 

ensure that no individual with a conflict of interest participates as a member of the 

body that reviews and approves a compensation arrangement for a covered person; 

(3) the appropriate data as to comparability of compensation that is obtained in 

advance and relied upon by the body that reviews and approves compensation 

arrangements for covered persons; and (4) the written or electronic records that the 

applicant organization maintains as concurrent documentation of the decisions with 

respect to compensation of covered persons made by the body that reviews and 

approves such compensation arrangements, including records of deliberations and of 

the basis for decisions.

For purposes of the required disclosure, the following terms and phrases have the 

meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. 

53.4958-6: officers, directors, trustees, key employees, compensation, conflict of 

interest, appropriate data as to comparability, adequate documentation, and concurrent 

documentation.

Applicant nonprofit organizations should note that following receipt of an appropriate 

request, OJP may be authorized or required by law to make information submitted to 

satisfy this requirement available for public inspection. Also, a recipient may be required 
NIJ-2017-12000

31

to make a prompt supplemental disclosure after the award in certain circumstances 

(e.g., changes in the way the organization determines compensation).

How to Apply

Applicants must register in, and submit applications through Grants.gov, a primary source to 

find federal funding opportunities and apply for funding. Find complete instructions on how to 

register and submit an application at www.Grants.gov. Applicants that experience technical 

difficulties during this process should call the Grants.gov Customer Support Hotline at 800-518-

4726 or 606–545–5035, which operates 24 hours a day, 7 days a week, except on federal 

holidays.

Registering with Grants.gov is a one-time process; however, processing delays may occur, 

and it can take several weeks for first-time registrants to receive confirmation of registration 

and a user password. OJP encourages applicants to register several weeks before the 

application submission deadline. In addition, OJP urges applicants to submit applications at 

least 72 hours prior to the application due date, in order to allow time for the applicant to receive 

validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion 

any problems that may have caused a rejection notification.

OJP strongly encourages all prospective applicants to sign up for Grants.gov email notifications

regarding this solicitation. If this solicitation is cancelled or modified, individuals who sign up with 

Grants.gov for updates will be automatically notified.

Browser Information: Grants.gov was built to be compatible with Internet Explorer. For 

technical assistance with Google Chrome, or another browser, contact Grants.gov Customer 

Support.

Note on Attachments. Grants.gov has two categories of files for attachments: “mandatory” and 

“optional.” OJP receives all files attached in both categories. Please ensure that all required 

documents are attached in either Grants.gov category.

Note on File Names and File Types: Grants.gov only permits the use of certain specific

characters in file names of attachments. Valid file names may include only the characters shown 

in the table below. Grants.gov rejects any application that includes an attachment(s) with a file 

name that contains any characters not shown in the table below. Grants.gov forwards

successfully-submitted applications to the OJP Grants Management System (GMS).

Characters Special Characters

Upper case (A – Z) Parenthesis ( ) Curly braces { } Square brackets [ ]

Lower case (a – z) Ampersand (&) Tilde (~) Exclamation point (!)

Underscore (__) Comma ( , ) Semicolon ( ; ) Apostrophe ( ‘ )

Hyphen ( - ) At sign (@) Number sign (#) Dollar sign ($)

Space Percent sign (%) Plus sign (+) Equal sign (=)

Period (.) When using the ampersand (&) in XML, applicants must use the 

“&” format.

GMS does not accept executable file types as application attachments. These disallowed 

file types include, but are not limited to, the following extensions: “.com,” “.bat,” “.exe,” “.vbs,” 

“.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” and “.zip.” GMS may reject applications 
NIJ-2017-12000

32

with files that use these extensions. It is important to allow time to change the type of file(s) if 

the application is rejected.

All applicants are required to complete the following steps:

Every applicant entity must comply with all applicable System for Award Management (SAM) 

and unique entity identifier (currently, a Data Universal Numbering System (DUNS) number) 

requirements. If an applicant entity has not fully complied with applicable SAM and unique 

identifier requirements by the time OJP makes award decisions, OJP may determine that the 

applicant is not qualified to receive an award and may use that determination as a basis for 

making the award to a different applicant.

An individual who wishes to apply in his/her personal capacity should search Grants.gov for 

funding opportunities for which individuals are eligible to apply. Use the Funding Opportunity

Number (FON) to register. (An applicant applying as an individual must comply with all 

applicable Grants.gov individual registration requirements.)

Complete the registration form at https://apply07.grants.gov/apply/IndCPRegister to create a 

username and password for Grants.gov. (An applicant applying as an individual should 

complete all steps except 1, 2 and 4.)

1. Acquire a unique entity identifier (currently, a DUNS number). In general, the Office of 

Management and Budget requires every applicant for a federal award (other than an 

individual) to include a "unique entity identifier" in each application, including an application 

for a supplemental award. Currently, a DUNS number is the required unique entity identifier.

A DUNS number is a unique nine-digit identification number provided by the commercial 

company Dun and Bradstreet. This unique entity identifier is used for tracking purposes, and 

to validate address and point of contact information for applicants, recipients, and 

subrecipients. It will be used throughout the life cycle of an OJP award. Obtaining a DUNS 

number is a free, one-time activity. Call Dun and Bradstreet at 866–705–5711 to obtain a 

DUNS number or apply online at www.dnb.com. A DUNS number is usually received within 

1-2 business days.

2. Acquire registration with the System for Award Management (SAM). SAM is the 

repository for certain standard information about federal financial assistance applicants, 

recipients, and subrecipients. All applicants for OJP awards (other than individuals) must 

maintain current registrations in the SAM database. An applicant must be registered in SAM 

to successfully register in Grants.gov. Each applicant must update or renew its SAM 

registration at least annually to maintain an active status. SAM registration and renewal 

can take as long as 10 business days to complete.

An application cannot be successfully submitted in Grants.gov until Grants.gov receives the 

SAM registration information. Once the SAM registration/renewal is complete, the 

information transfer from SAM to Grants.gov can take as long as 48 hours. OJP 

recommends that the applicant register or renew registration with SAM as early as possible.

Information about SAM registration procedures can be accessed at www.sam.gov.
NIJ-2017-12000

33

3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov 

username and password. Complete the AOR profile on Grants.gov and create a username 

and password. An applicant entity’s "unique entity identifier" (DUNS number) must be used 

to complete this step. For more information about the registration process for organizations 

and other entities, go to https://apply07.grants.gov/apply/OrcRegister. Individuals registering 

with Grants.gov should go to http://www.grants.gov/web/grants/applicants/individualregistration.html.

4. Acquire confirmation for the AOR from the E-Business Point of Contact (E-Biz POC).

The E-Biz POC at the applicant organization must log into Grants.gov to “confirm” the 

applicant organization’s AOR. The E-Biz POC will need the Marketing Partner Identification 

Number (MPIN) password obtained when registering with SAM to complete this step. Note 

that an organization can have more than one AOR.

5. Search for the funding opportunity on Grants.gov. Use the following identifying 

information when searching for the funding opportunity on Grants.gov. The Catalog of 

Federal Domestic Assistance (“CFDA”) number for this solicitation is 16.566, titled “National 

Institute of Justice W.E.B. Du Bois Fellowship Program” and the funding opportunity number 

is NIJ-2017-12000.

6. Submit a valid application consistent with this solicitation by following the directions 

in Grants.gov. Within 24-48 hours after submitting the electronic application, the applicant 

should receive two notifications from Grants.gov. The first will confirm the receipt of the 

application. The second will state whether the application has been validated and 

successfully submitted, or whether it has been rejected due to errors, with an explanation. It 

is possible to first receive a message indicating that the application is received, and then 

receive a rejection notice a few minutes or hours later. Submitting an application well ahead 

of the deadline provides time to correct the problem(s) that caused the rejection. Important:

OJP urges each applicant to submit its application at least 72 hours prior to the application 

due date, to allow time to receive validation messages or rejection notifications from 

Grants.gov, and to correct in a timely fashion any problems that may have caused a 

rejection notification. Applications must be successfully submitted through Grants.gov by 

11: 59 p.m. eastern time on March 31, 2017.

Click here for further details on DUNS numbers, SAM, and Grants.gov registration steps and 

timeframes.

Note: Application Versions

If an applicant submits multiple versions of the same application, OJP will review only the most 

recent system-validated version submitted.

Experiencing Unforeseen Grants.gov Technical Issues

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that 

prevent it from submitting its application by the deadline must contact the Grants.gov Customer 

Support Hotline or the SAM Help Desk (Federal Service Desk) to report the technical issue and 

receive a tracking number. The applicant must e-mail the NIJ contact identified in the Contact 

Information section on the title page within 24 hours after the application deadline to request 

approval to submit its application after the deadline. The applicant’s e-mail must describe the 

technical difficulties, and must include a timeline of the applicant’s submission efforts, the 
NIJ-2017-12000

34

complete grant application, the applicant’s DUNS number, and any Grants.gov Help Desk or 

SAM tracking number(s).

Note: OJP does not automatically approve requests to submit a late application. After 

OJP reviews the applicant’s request, and contacts the Grants.gov or SAM Help Desks to verify 

the reported technical issues, OJP will inform the applicant whether the request to submit a late 

application has been approved or denied. If OJP determines that the untimely application 

submission was due to the applicant’s failure to follow all required procedures, OJP will deny the 

applicant’s request to submit its application.

The following conditions generally are insufficient to justify late submissions:

 Failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal 

can take as long as 10 business days to complete. The information transfer from SAM to 

Grants.gov can take up to 48 hours.)

 Failure to follow Grants.gov instructions on how to register and apply as posted on its 

website.

 Failure to follow each instruction in the OJP solicitation.

 Technical issues with the applicant’s computer or information technology environment, 

such as issues with firewalls or browser incompatibility.

Notifications regarding known technical problems with Grants.gov, if any, are posted at 

the top of the OJP Funding Resource Center web page.

E. Application Review Information

Review Criteria

Applications that meet basic minimum requirements will be evaluated by peer reviewers using 

the following review criteria.

Statement of the Problem (Understanding of the problem and its importance) – 15%

1. Demonstrated understanding of the problem.

2. Demonstrated awareness of the state of current research.

Project Design and Implementation (Quality and technical merit) – 50%

1. Soundness of methods and analytic and technical approach to addressing the stated 

aim(s) of the proposed project.

2. Feasibility of proposed project.

3. Awareness of potential pitfalls of proposed project design and feasibility of proposed 

actions to minimize and/or mitigate them.
NIJ-2017-12000

35

4. Cultural competence in addressing regional, racial/ethnic, language and other diversity 

issues in proposed research protocol.

Potential Impact – 10%

Potential for a significant scientific or technical advance(s) that will improve criminal/juvenile

justice in the U.S., such as:

 Potential for significantly improved understanding of the stated criminal/juvenile justice 

problem.

 Potential for innovative solution to address (all or a significant part of) the stated 

criminal/juvenile justice problem.

Capabilities/Competencies (Capabilities, demonstrated productivity, and experience of the 

applicant organization and proposed project staff) – 20%

1. Qualifications and experience of proposed project staff (that is, the principal investigator, 

any and all co-principal investigators, and all other individuals (and organizations)

identified in the application (regardless of “investigator” status) who will be significantly 

involved in substantive aspects of the proposed project).

2. Demonstrated ability of the applicant organization to manage the effort.

3. Relationship between the capabilities/competencies of the proposed project staff 

(including the applicant organization) and the scope of the proposed project.

4. Cultural competence by addressing regional, racial/ethnic, language and other diversity 

issues in proposed team capabilities.

5. General mentorship plan relevant to Category 1 applications only.

Plan for Dissemination to Broader Audiences (if applicable to the proposed project) – 5%

Peer reviewers should comment — in the context of scientific and technical merit — on the 

proposed plan (if any) to produce or to make available to broader interested audiences, such as 

criminal/juvenile justice practitioners or policymakers as well as practitioners in other, related 

fields, summary information from the planned scholarly products of the project.

Budget

In addition peer reviewers will consider and may comment on the following additional items in

the context of scientific and technical merit.

1. Total cost of the project relative to the perceived benefit (cost effectiveness)

2. Appropriateness of the budget relative to the level of effort

3. Use of existing resources to conserve costs
NIJ-2017-12000

36

4. Alignment of the proposed budget with proposed project activities

5. Proposed plan (if any) to produce or to make available to broader interested audiences, 

such as criminal/juvenile justice practitioners or policymakers, summary information from 

the planned scholarly products of the project.

Review Process

OJP is committed to ensuring a fair and open process for making awards. NIJ reviews the 

application to make sure that the information presented is reasonable, understandable, 

measurable, and achievable, as well as consistent with the solicitation.

Peer reviewers will review the applications submitted under this solicitation that meet basic 

minimum requirements. For purposes of assessing whether an applications meets basic 

minimum requirements and should proceed to further consideration, OJP screens applications 

for compliance with those requirements. Although specific requirements may vary, the following 

are common requirements applicable to all solicitations for funding under OJP programs:

 The application must be submitted by an eligible type of applicant.

 The application must request funding within programmatic funding constraints (if 

applicable).

 The application must be responsive to the scope of the solicitation.

 The application must include all items designated as “critical elements.”

 The applicant must not be identified in SAM as excluded from receiving federal awards

For a list of the critical elements for this solicitation, see “What an Application Should Include” 

under Section D. Application and Submission Information.

Peer review panels will evaluate, score, and rate applications that meet basic minimum 

requirements. NIJ may use internal peer reviewers, external peer reviewers, or a combination, 

to assess applications on technical merit using the solicitation’s review criteria. An external peer 

reviewer is an expert in the subject matter of a given solicitation who is not a current DOJ 

employee. An internal reviewer is a current DOJ employee who is well-versed or has expertise 

in the subject matter of this solicitation. Peer reviewers’ ratings and any resulting 

recommendations are advisory only, although reviewer views are considered carefully. Other 

important considerations for NIJ include underserved populations, geographic diversity, 

strategic priorities, and available funding, as well as the planned scholarly products and the 

extent to which the budget detail worksheet and budget narrative accurately explain project 

costs that are reasonable, necessary, and otherwise allowable under federal law and applicable 

federal cost principles.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also

reviews information related to the degree of risk posed by applicants. Among other things to 

help assess whether an applicant that has one or more prior federal awards has a satisfactory 

record with respect to performance, integrity, and business ethics, OJP checks whether the 

applicant is listed in SAM as excluded from receiving a federal award. In addition, if OJP 
NIJ-2017-12000

37

anticipates that an award will exceed $150,000 in federal funds, OJP also must review and 

consider any information about the applicant that appears in the non-public segment of the 

integrity and performance system accessible through SAM (currently, the Federal Awardee 

Performance and Integrity Information System; "FAPIIS").

Important note on FAPIIS: An applicant, at its option, may review and comment on any 

information about itself that currently appears in FAPIIS and was entered by a federal awarding 

agency. OJP will consider any such comments by the applicant, in addition to the other 

information in FAPIIS, in its assessment of the risk posed by applicants.

The evaluation of risks goes beyond information in SAM, however. OJP itself has in place a 

framework for evaluating risks posed by applicants for competitive awards. OJP takes into 

account information pertinent to matters such as—

1. Applicant financial stability and fiscal integrity.

2. Quality of the management systems of the applicant, and applicant’s ability to meet 

prescribed management standards, including those outlined in the DOJ Grants Financial 

Guide.

3. Applicant’s history of performance under OJP and other DOJ awards (including scholarly 

products, and compliance with reporting requirements and award conditions), as well as 

awards from other federal agencies.

4. Reports and findings from audits of the applicant, including audits under the Part 200 

Uniform Requirements

5. Applicant's ability to comply with statutory and regulatory requirements, and to effectively 

implement other award requirements

All final award decisions will be made by the Director of the National Institute of Justice, who 

may take into account not only peer review ratings and NIJ recommendations, but also other 

factors as indicated in this section.

F. Federal Award Administration Information

Federal Award Notices

Award notifications will be made by September 30, 2017. OJP sends award notifications by 

email through GMS to the individuals listed in the application as the point of contact and the 

authorizing official (E-Biz POC and AOR). The email notification includes detailed instructions 

on how to access and view the award documents, and steps to take in GMS to start the award 

acceptance process. GMS automatically issues the notifications at 9:00 p.m. eastern time on 

the award date.

For each successful applicant, an individual with the necessary authority to bind the applicant 

will be required to login; execute a set of legal certifications and a set of legal assurances; 

designate a financial point of contact; thoroughly review the award, including all award 

conditions; and sign and accept the award. The award acceptance process requires physical 
NIJ-2017-12000

38

signature of the award document by the authorized representative and the scanning of the fullyexecuted award document to OJP.

Administrative, National Policy, and Other Legal Requirements

If selected for funding, in addition to implementing the funded project consistent with the OJPapproved application, the recipient must comply with all award conditions, as well as all 

applicable requirements of federal statutes, regulations, and executive orders (including 

applicable requirements referred to in the assurances and certifications executed in connection 

with award acceptance). OJP strongly encourages prospective applicants to review information 

on post-award legal requirements and common OJP award conditions prior to submitting an 

application.

Applicants should consult the “Overview of Legal Requirements Generally Applicable to OJP 

Grants and Cooperative Agreements”, available in the OJP Funding Resource Center. In 

addition, applicants should examine the following two legal documents, as each successful 

applicant must execute both documents before it may receive any award funds.

 Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility 

Matters; and Drug-Free Workplace Requirements.

 Standard Assurances.

Applicants may view these documents in the Apply section of the OJP Funding Resource 

Center.

The web pages accessible through the “Overview of Legal Requirements Generally Applicable 

to OJP Grants and Cooperative Agreements” are intended to give applicants for OJP awards a 

general overview of important statutes, regulations, and award conditions that apply to many (or 

in some cases, all) OJP grants and cooperative agreements awarded in FY 2017. Individual 

OJP awards typically also will include additional award conditions. Those additional conditions 

may relate to the particular statute, program, or solicitation under which the award in made; to 

the substance of the funded application; to the recipient's performance under other federal 

awards; to the recipient's legal status (e.g., as a for-profit entity); or to other pertinent 

considerations.

General Information about Post-Federal Award Reporting Requirements

In addition to the deliverables and expected scholarly products described in Section A. Program 

Description, any recipient of an award under this solicitation will be required to submit the 

following reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semi-annual

progress reports, final financial and progress reports, and, if applicable, an annual audit report in 

accordance with the Part 200 Uniform Requirements or specific award conditions. Applicants 

should anticipate that progress reports will be required to follow the non-budgetary components 

of the Research Performance Progress Report (RPPR) template/format. General information on 

RPPRs may be found at www.nsf.gov/bfa/dias/policy/rppr/. Future awards and fund drawdowns 

may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional 

reports.)
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Awards that exceed $500,000 will include an additional condition that, under specific

circumstances, will require the recipient to report (to FAPIIS) information on civil, criminal, and 

administrative proceedings connected with (or connected to the performance of) either the OJP 

award or any other grant, cooperative agreement, or procurement contract from the federal 

government. Additional information on this reporting requirement appears in the text of the

award condition posted on the OJP web site at http://ojp.gov/funding/FAPIIS.htm.

Special reporting requirements may be required as appropriate.

Data on performance measures. In addition to required reports, each recipient of an award 

under this solicitation also must provide data that measure the results of the work done under 

the award. To demonstrate program progress and success, as well as to assist DOJ with 

fulfilling its responsibilities under the Government Performance and Results Act of 1993 

(GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352,

OJP will require any recipient, post award, to provide the data listed as “Data Recipient 

Provides” in the performance measures table in Section A. Program Description, under 

"Performance Measures," so that OJP can calculate values for this solicitation's performance 

measures.

G. Federal Awarding Agency Contact(s)

For questions directed to OJP, see NCJRS contact information on the title page.

For contact information for Grants.gov, see the title page.

H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

All applications submitted to OJP (including all attachments to applications) are subject to the 

federal Freedom of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold 

information that is responsive to a request pursuant to FOIA if DOJ determines that the 

responsive information either is protected under the Privacy Act or falls within the scope of one 

of nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant 

to FOIA not to release some or all portions of an application.

In its review of records that are responsive to a FOIA request, OJP will withhold information in 

those records that plainly falls within the scope of the Privacy Act or one of the statutory 

exemptions under FOIA. (Some examples include certain types of information in budgets, and 

names and contact information for project staff other than certain key personnel.) In appropriate 

circumstances, OJP will request the views of the applicant/recipient that submitted a responsive 

document.

For example, if OJP receives a request pursuant to FOIA for an application submitted by a 

nonprofit or for-profit organization or an institution of higher education, or for an application that 

involves research, OJP typically will contact the applicant/recipient that submitted the 

application and ask it to identify — quite precisely — any particular information in the application 

that applicant/recipient believes falls under a FOIA exemption, the specific exemption it believes 

applies, and why. After considering the submission by the applicant/recipient, OJP makes an 

independent assessment regarding withholding information. OJP generally follows a similar 
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process for requests pursuant to FOIA for applications that may contain law-enforcement 

sensitive information.

Provide Feedback to OJP

To assist OJP in improving its application and award processes, OJP encourages applicants to 

provide feedback on this solicitation, the application submission process, and/or the application 

review process. Provide feedback to OJPSolicitationFeedback@usdoj.gov.

IMPORTANT: This e-mail is for feedback and suggestions only. OJP does not send replies from 

this mailbox to messages it receives in this mailbox. Any prospective applicant that has specific 

questions on any program or technical aspect of the solicitation must use the appropriate 

telephone number or e-mail listed on the front of this solicitation document to obtain information. 

These contacts are provided to help ensure that prospective applicants can directly reach an 

individual who can address specific questions in a timely manner.

If you are interested in being a reviewer for other OJP grant applications, please e-mail your 

resume to ojppeerreview@lmsolas.com. (Do not send your resume to the OJP Solicitation 

Feedback email account.) Note: Neither you nor anyone else from your organization or entity 

can be a peer reviewer in a competition in which you or your organization/entity has submitted 

an application.
NIJ-2017-12000

41

Application Checklist

W.E.B. Du Bois Program of Research on Race and Crime FY 2017

This application checklist has been created as an aid in developing an application.

What an Applicant Should Do:

Prior to Registering in Grants.gov:

_____ Acquire a DUNS Number (see page 32)

_____ Acquire or renew registration with SAM (see page 32)

To Register with Grants.gov:

_____ Acquire AOR and Grants.gov username/password (see page 33)

_____ Acquire AOR confirmation from the E-Biz POC (see page 33)

To Find Funding Opportunity:

_____ Search for the funding opportunity on Grants.gov (see page 33)

_____ Download Funding Opportunity and Application Package (see page 33)

_____ Sign up for Grants.gov email notifications (optional) (see page 31)

_____ Read Important Notice: Applying for Grants in Grants.gov

_____ Read OJP policy and guidance on conference approval, planning, and reporting

available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm

(see page 16)

After Application Submission, Receive Grants.gov Email Notifications That:

_____ (1) Application has been received

_____ (2) Application has either been successfully validated or rejected with errors

(see page 33)

If no Grants.gov receipt, and validation or error notifications are received:

_____ See NCJRS contact information on the title page

Overview of Post-Award Legal Requirements:

_____ Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and 

Cooperative Agreements " in the OJP Funding Resource Center.

Scope Requirement:

_____ The federal amount requested is within the allowable limit(s).

Eligibility Requirement: For eligibility information, see the title page.

What an Application Should Include:

_____ Application for Federal Assistance (SF-424) (see page 17)

_____ Project Abstract (if applicable) (see page 18)

_____ Program Narrative (critical element) (see page 18)

_____ Budget Detail Worksheet (critical element) (see page 22)

_____ Budget Narrative (critical element) (see page 22)

_____ Indirect Cost Rate Agreement (if applicable) (see page 25)

_____ Tribal Authorizing Resolution (if applicable) (see page 25)

_____ Financial Management and System of Internal Controls Questionnaire (see page 26)
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_____ Disclosure of Lobbying Activities (SF-LLL) (see page 26)

_____ Additional Attachments

_____ Applicant Disclosure of Pending Applications (see page 27)

_____ Research and Evaluation Independence and Integrity (see page 28)

_____ Disclosure of Process related to Executive Compensation (see page 30)

_____ CV’s/Resumes (critical element) (see page 20)

Category 1 applicants:

_____ General mentorship plan (appendix) (see page 10)

_____ Request and Justification for Employee Compensation Waiver (if applicable)

(see page 15)