U.S. Department of Justice OMB No. 1121-0329 

Office of Justice Programs 

National Institute of Justice 

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), National Institute of 

Justice (NIJ) is pleased to announce that it is seeking applications for funding for the initial 

phase of an evaluation of the Attorney General’s Children Exposed to Violence Demonstration 

Program. This program furthers the Department’s mission by sponsoring research and 

evaluation to provide objective, independent, evidence-based knowledge and tools to meet the 

challenges of crime and justice, particularly at the State and local levels. 

Evaluation of the Attorney General’s Children 

Exposed to Violence Demonstration Program: 

Phase I 

Eligibility 

In general, NIJ is authorized to make grants to, or enter into contracts or cooperative 

agreements with, States (including territories), local governments (including federallyrecognized Indian tribal governments as determined by the Secretary of the Interior and 

published in the Federal Register), nonprofit and profit organizations (including tribal nonprofit 

and profit organizations), institutions of higher education (including tribal institutions of higher 

education), and certain qualified individuals. Foreign governments, foreign organizations, and 

foreign institutions of higher education are not eligible to apply. 

Deadline 

Registration with OJP’s Grants Management System is required prior to application submission. 

(See “How to Apply,” page 8.) 

All applications are due by 11:45 p.m. eastern time on June 1, 2010. 

(See “Deadlines: Registration and Application,” page 3.) 

Contact Information 

For technical assistance with submitting the application, contact the Grants Management System 

Support Hotline at 1–888–549–9901, option 3 or via e-mail to GMSHelpDesk@usdoj.gov. 

Note: The GMS Support Hotline hours of operation are Monday–Friday from 6:00 a.m. to 

midnight eastern time, except for Federal holidays. 

For assistance with any other requirement of this solicitation, contact Bernard Auchter, Program 

Manager, at 202–307–0154 or by e-mail to Bernie.Auchter@usdoj.gov. 

SL# 000942 
CONTENTS 

Overview ........................................................................................................................... 3

Deadlines: Registration and Application ........................................................................... 3 

Eligibility ............................................................................................................................ 3 

Specific Information .......................................................................................................... 3 

Performance Measures ..................................................................................................... 7 

How to Apply ..................................................................................................................... 8 

What an Application Must Include ................................................................................... 10 

Standard Form 424 ............................................................................................. 10 

Program Narrative ............................................................................................... 10 

Budget Detail Worksheet and Budget Narrative ................................................. 12 

Indirect Cost Rate Agreement (if applicable) ...................................................... 12 

Tribal Authorizing Resolution (if applicable) ........................................................ 13 

Other Standard Forms ........................................................................................ 13 

Selection Criteria ............................................................................................................. 13 

Review Process .............................................................................................................. 15 

Additional Requirements ................................................................................................. 15 

Application Checklist ....................................................................................................... 18 

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Evaluation of the Attorney General’s Children 

Exposed to Violence Demonstration Program: 

Phase I 

CFDA No. 16.560 

Overview 

NIJ is seeking proposals for the first phase of an evaluation of the demonstration component of 

the Attorney General’s Children Exposed to Violence (CEV) Initiative. The Phase I evaluation 

involves a $500,000 effort to accomplish initial developmental and evaluation activities over an 

18 month period. Activities include: assessing relevant data for program evaluation in eight 

program sites; coordinating with the CEV technical assistance provider on data collection and 

measurement issues and the inclusion of an evaluation component, to be presented and 

discussed at multi-site meeting(s); and the development of a comprehensive strategy for 

evaluating the impact of the CEV demonstration program in four sites in a Phase II. 

Authorizing Legislation: Omnibus Crime Control and Safe Streets Act of 1968 (sections 201 

and 202). 

Deadlines: Registration and Application 

Registration is required prior to submission. The deadline to register in GMS is 11:45 p.m. 

eastern time on June 1, 2010, and the deadline for applying for funding under this 

announcement is 11:45 p.m. eastern time on June 1, 2010. Please see the “How to Apply” 

section, page 8, for more details. 

Eligibility 

Please refer to the title page for eligibility information under this program. 

Specific Information—Evaluation of the Attorney General’s 

Children Exposed to Violence Demonstration Program: 

Phase I

Background: 

Research indicates that early exposure to violence has a significant negative impact on a child’s 

behavior, ability to learn, and healthy development. It is associated with increased delinquency 

and later adult criminality, academic failure, depression, other mental health issues, aggression, 

and substance abuse. Research also shows that positive outcomes are associated with the 

disruption of violence and that intervention(s) to improve parent-child functioning can interrupt 

the negative impacts and improve a child’s development.1

 

 

1

Maholmes, V., & Price, L. (2009). Understanding the nature and consequences of children’s exposure to violence: 

Research perspectives. Clinical Child & Family Psychology Review, 12, 65-70.

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A recent national study supported by the Office on Juvenile Justice and Delinquency Prevention 

(OJJDP), “Children’s Exposure to Violence: A Comprehensive National Survey,” revealed that a 

clear majority of the children and youth (60.6 percent) in the nationally representative sample 

had experienced at least one direct or witnessed victimization in the past year. More than ten 

percent suffered some form of maltreatment and nearly ten percent had witnessed an intrafamily assault. These numbers document the severity of the problem and suggest that the 

scope, diversity, and impact of CEV may not be well recognized. 

A number of Department of Justice programs have targeted child victimization in recent years 

and a new Attorney General’s CEV Initiative seeks to build on these efforts and provide for a 

comprehensive strategy to address the problem. 

The Attorney General’s CEV Initiative will focus on: 

• Reducing childhood exposure to violence – by developing and implementing activities in 

families and communities that prevent children’s initial and repeated exposure to 

violence. 

• Increasing knowledge and awareness – by advancing scientific inquiry on the causes 

and characteristics of childhood exposure to violence, supporting education and 

outreach efforts to improve understanding. 

• Reducing the negative impact of childhood exposure to violence – by improving systems 

and services that identify and assist youth and families who have been affected by 

violence to reduce trauma, build resilience, and promote healing.

The CEV Demonstration Program: 

The initial phase of the Attorney General’s CEV Demonstration Program includes three key 

components: 1) support to eight communities to develop comprehensive community-based 

strategic planning to prevent and reduce the impact of children’s exposure to violence in their 

homes, schools, and communities (two of the eight sites will be tribal communities and use 

Federal funds designated for tribes); 2) a contract for logistical and administrative assistance to 

DOJ and technical assistance to the eight demonstration sites; and 3) an evaluation of the CEV 

demonstration program, which is solicited in this announcement. Applicants for the evaluation to 

be funded under this solicitation should be thoroughly familiar with the solicitation 

announcement for the first component, focusing on support to eight communities (see 

http://ojjdp.ncjrs.gov/grants/solicitations/FY2010/AGCEV.pdf). 

In the initial phase of the demonstration, each of the eight sites will develop a comprehensive 

strategic plan that includes policy, practice, enforcement, and response strategies to improve 

systems and create an effective continuum of care for CEV and their families. After the initial 

phase, up to four sites will be selected to receive implementation funds under a competition 

among the eight sites. 

Purpose:

As the research, development, and evaluation arm of DOJ, NIJ’s role in this coordinated DOJwide initiative is to provide expertise and funding for an evaluation of the demonstration 

program. 

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The purpose of the evaluation is to measure the changes made through the initiative and 

develop models for replication. 

Goals, Objectives, and Deliverables: 

The overall goals of the evaluation of the CEV demonstration are to measure the progress 

made toward the Attorney General’s CEV Initiative goals stated above. 

The goal of the Phase I evaluation, to be funded under this solicitation, is to work successfully 

with the other partners within the demonstration program: the eight program sites, the technical 

assistance provider, and NIJ and other DOJ representatives, as well as to provide expertise in 

laying the groundwork for assessing the process and measuring the impact of, and the progress 

made by, the CEV demonstration sites. 

The primary objectives for Phase I of the evaluation include: 

• To assess relevant data for program evaluation in eight program sites. 

The evaluator will conduct an evaluability assessment in each site. On-site visits and 

interviews with the eight selected Phase I demonstration sites, along with other contacts 

and communications with site officials, will be required in order to assess relevant data 

systems, capabilities, and needs. Applicants should provide a set of data elements 

sought and questions that would be used in their conduct of evaluability assessments, 

as well as a statement as to how they will assess the composition and the effectiveness 

of the community’s comprehensive collaborative planning body. 

NIJ recognizes the challenge of proposing a Phase I evaluation plan in the absence of 

more specific information about the approaches and activities to be implemented at the 

demonstration sites not yet selected. Accordingly, drawing on principles of participatory 

evaluation, the applicant should propose appropriate methods for assisting the 

demonstration program sites and assessing the data resources and needs for 

establishing a baseline from which to measure progress. 

Given the overall goals of the program, applicants should discuss in a preliminary way 

their expectations of data systems of relevance to measuring the progress of a CEV 

demonstration program. The discussion should include data systems known to be 

available and reliable, as well as new data collection that may be needed. 

• To coordinate with the CEV technical assistance provider on data collection and 

measurement issues and the inclusion of an evaluation component, to be presented and 

discussed at multi-site meeting(s). 

The evaluator will work collaboratively with the parties involved in the demonstration – 

the NIJ and other DOJ representatives, officials in the demonstration sites, and the 

technical assistance provider. For example, as the sites begin to develop their 

comprehensive strategies, advice and assistance from the evaluator will be required in 

assessing needs or developing a logic model that clearly explains the intended inputs, 

outputs, and outcomes of a site’s overall strategy. In short, the evaluator will work with 

the sites to insure that they present their overall strategy with clarity and appropriately 

link their available or newly proposed data collection to their strategy. 

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At least one all-sites meeting will be held in Phase I. The evaluator will work closely with 

the technical assistance provider and DOJ representatives in ensuring that important 

research and evaluation issues are a key component on the agenda and that they 

develop and provide useful presentations and exercises on relevant evaluation issues. 

Applicants should provide a discussion of their perspective and approach on how they 

would collaborate with the various demonstration partners in order to achieve a 

successful collaboration. 

• To develop a comprehensive strategy for evaluating the impact of the CEV 

demonstration program in four sites. 

In addition to the various formative evaluation activities to be conducted in Phase I, the 

evaluator will develop proposed designs for potential process, outcome, and impact 

evaluation. As the first phase nears conclusion, the evaluator and NIJ and DOJ 

representatives will identify the best design for an outcome and impact evaluation of the 

demonstration program, which will be presented in a continuation proposal. Individual, 

family, and community measures will all be considered for assessing impact in Phase II. 

The Phase II evaluation will provide both individual site evaluations and an overall 

evaluation of the demonstration, based on relevant common measures. A cost analysis 

component should be considered for inclusion in the Phase II evaluation. This analysis 

will include calculation of Federal funding for implementation relative to leveraged 

resources (financial and otherwise) from other sources by each program site. Applicants 

should provide preliminary thoughts on a Phase II evaluation within their Phase I 

application. 

In summary, applicants must include the following in their application for a formative evaluation 

of the first phase of the CEV demonstration program: 1) Plans for eight evaluability 

assessments; 2) Site visits and other contacts with site officials for the conduct of the 

evaluability assessments and to provide input to the sites regarding data issues of relevance to 

CEV; 3) Participation in an all-sites meeting in the Washington, DC area; and 4) Preliminary 

thoughts on the development of a comprehensive plan for a process, outcome, and impact 

evaluation of the CEV demonstration in four sites. 

The expertise that is sought in an evaluator includes knowledge and experience in both 

formative and summative evaluation, as well as expertise in working with American Indian and 

Alaska Native populations. NIJ strongly encourages applicants to include provisions in their 

application that address sensitivity to tribal cultural features and the diversity of tribal 

communities, as well as a sensitivity to various racial and ethnic populations. 

Deliverables include twice yearly progress reports; eight site evaluability assessment reports; a 

final Phase I evaluation report that includes a review of the sites and recommended options for 

conducting an outcome and impact evaluation of the demonstration.

Amount and Length of Awards: NIJ anticipates that up to a total of $500,000 may become 

available for an award made through this solicitation. All NIJ awards are subject to the 

availability of appropriated funds and to any modifications or additional requirements 

that may be imposed by law. NIJ expects to make one award for Phase I of the evaluation, 

with continuation funding for subsequent phase(s) contingent on the availability of funds and 

performance in the initial phase. Although NIJ cannot guarantee that subsequent phases, 

stages, or tasks will be funded, this approach will enable NIJ to fund the proposed work 

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incrementally, depending on, among other things, the quality of the deliverable(s) at the end of 

each phase, strategic priorities, and the availability of funds. Note: Deliverables (e.g., a final 

report) will be required at the end of each phase to enable NIJ to assess the progress of the 

work and assist NIJ in making reasoned determinations as to the suitability of funding the next 

phase of the work.

An award made by NIJ under this solicitation may account for up to 100 percent of the total cost 

of the project. See "Cofunding" under "What an Application Must Include." 

What will not be funded:

1. Provision of training or direct service. 

2. Proposals primarily to purchase equipment, materials, or supplies. (Your budget may 

include these items if they are necessary to conduct applied research, development, 

demonstration, evaluation, or analysis.) 

3. Work that will be funded under another specific solicitation. 

Budget Information 

Limitation on Use of Award Funds for Employee Compensation; Waiver: With respect to 

any award of more than $250,000 made under this solicitation, Federal funds may not be used 

to pay total cash compensation (salary plus bonuses) to any employee of the award recipient at 

a rate that exceeds 110% of the maximum annual salary payable to a member of the Federal 

Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance 

Appraisal System for that year. (The 2010 salary table for SES employees is available at 

http://www.opm.gov/oca/10tables/indexSES.asp.) Note: A recipient may compensate an 

employee at a higher rate, provided the amount in excess of this compensation limitation is paid 

with non-Federal funds. (Any such additional compensation will not be considered matching 

funds where match requirements apply.) 

The limitation on compensation rates allowable under an award may be waived on an individual 

basis at the discretion of the Director of the National Institute of Justice. An applicant that 

wishes to request a waiver must include a detailed justification in the budget narrative of its 

application. Unless the applicant submits a waiver request and justification with the application, 

the applicant should anticipate that OJP will request that the applicant adjust and resubmit its 

budget. 

The justification should include: the particular qualifications and expertise of the individual, the 

uniqueness of the service being provided, the individual’s specific knowledge of the program or 

project being undertaken with award funds, and a statement explaining that the individual’s 

salary is commensurate with the regular and customary rate for an individual with his/her 

qualifications and expertise, and for the work that is to be done. 

Performance Measures 

To assist in fulfilling the Department’s responsibilities under the Government Performance and 

Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must 

provide data that measure the results of their work. Applicants who receive funding under this 

solicitation are required to provide the data requested in the “Data Grantee Provides” column so 

that OJP can calculate values for the “Performance Measures” column. Performance measures 

for this solicitation are as follows: 

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Objective Performance Measure(s) Data Grantee Provides 

Develop and analyze 

information and data 

having clear implications 

for criminal justice policy 

and practice in the United 

States. 

1. Relevance to the needs of the field 

as measured by whether the 

grantee’s substantive scope did not 

deviate from the funded proposal or 

any subsequent agency 

modifications to the scope. 

2. Quality of the research as assessed 

by peer reviewers. 

3. Quality of management as measured 

by whether significant interim project 

milestones were achieved, final 

deadlines were met, and costs 

remained within approved limits. 

4. If applicable, number of NIJ final 

grant reports, NIJ research 

documents, and grantee research 

documents published. 

1. A final report providing a 

comprehensive overview of the project 

and a detailed description of the 

project design, data, and methods; a 

full presentation of scientific findings; 

and a thorough discussion of the 

implications of the project findings for 

criminal justice practice and policy in 

the United States. 

2. Quarterly financial reports, semiannual progress reports, and a final 

progress report. 

3. If applicable, each data set that was 

collected, acquired, or modified in 

conjunction with the project. 

4. If applicable, citation to 

report(s)/document(s). 

How to Apply 

Applications will be submitted through OJP’s Grants Management System (GMS). GMS is a 

Web-based, data-driven computer application that provides cradle to grave support for the 

application, award and management of grants at OJP. Applicants should begin the process 

immediately to meet the GMS registration deadline, especially if this is the first time they have 

used the system. Complete instructions on how to register and submit an application in GMS 

can be found at www.ojp.usdoj.gov/gmscbt/. If you experience technical difficulties at any point 

during this process, please e-mail GMSHelpDesk@usdoj.gov, or call 1–888–549–9901 (option 

3), Monday–Friday from 6:00 a.m. to midnight eastern time, except for Federal holidays. OJP 

highly recommends starting the registration process as early as possible to prevent delays in 

the application submission by the specified deadline. 

All applicants are required to complete the following steps. 

1. Acquire a DUNS Number. A DUNS number is required to submit an application in 

GMS. The Office of Management and Budget requires that all businesses and nonprofit 

applicants for Federal funds include a DUNS (Data Universal Numbering System) 

number in their application for a new award or renewal of an existing award. A DUNS 

number is a unique nine-digit sequence recognized as the universal standard for 

identifying and keeping track of entities receiving Federal funds. The identifier is used for 

tracking purposes and to validate address and point of contact information for Federal 

assistance applicants, recipients, and subrecipients. The DUNS number will be used 

throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. 

Obtain a DUNS number by calling 1–866–705–5711 or by applying online at 

www.dunandbradstreet.com. Individuals are exempt from this requirement. 

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2. Acquire or Renew Registration With the Central Contractor Registration (CCR) 

Database. CCR registration is required to receive funding. OJP requires that all 

applicants (other than individuals) for Federal financial assistance maintain current 

registrations in the Central Contractor Registration (CCR) database. The CCR database 

is the repository for standard information about Federal financial assistance applicants, 

recipients, and subrecipients. Organizations that have previously submitted applications 

via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov 

registration. Please note, however, that applicants must update or renew their CCR 

registration at least once per year to maintain an active status. Information about CCR 

registration procedures can be accessed at www.ccr.gov. 

3. Acquire a GMS Username and Password. If you are a new user, please create a GMS 

profile by selecting the first time user link under the sign-in box of the GMS home page. 

For more information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbt/.

4. Search for the Funding Opportunity on GMS. After you log in to GMS or complete 

your GMS profile for your username and password, go to the Funding Opportunities link 

on the left hand side of the page. Please select “National Institute of Justice” and then 

“NIJ FY 10 Evaluation of the Attorney General’s Children Exposed to Violence Initiative: 

Demonstration Program, Phase I.”

5. Select the Apply Online Button Associated With the Solicitation Title. The search 

results from step 4 will display the solicitation title along with the Registration and 

Application Deadlines for this funding opportunity. Please select the Apply Online button 

in the Action Column to create an application in the system. 

6. Submit an Application Consistent With This Solicitation by Following the 

Directions in GMS. Once submitted, GMS will display a confirmation screen stating 

your submission was successful. Important: You are urged to submit your application at 

least 72 hours prior to the due date of the application. 

Note: OJP’s Grants Management System (GMS) does not accept executable file types as 

application attachments. These disallowed file types include, but are not limited to, the 

following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," 

".ora," ".sys," and ".zip."

Experiencing Unforeseen GMS Technical Issues 

If you experience unforeseen GMS technical issues beyond your control which prevent you from 

submitting your application by the deadline, you must contact the NIJ staff member listed on the 

title page within 24 hours after the deadline and request approval to submit your application. 

At that time, NIJ staff will require you to e-mail the complete grant application, your DUNS 

number, and provide a GMS Help Desk tracking number(s). After the program office reviews all 

of the information submitted, and contacts the GMS Helpdesk to validate the technical issues 

you reported, OJP will contact you to either approve or deny your request to submit a late 

application. If the technical issues you reported cannot be validated, your application will be 

rejected as untimely. 

To ensure a fair competition for limited discretionary funds, the following conditions are not valid 

reasons to permit late submissions: (1) failure to begin the registration process in sufficient time; 

(2) failure to follow GMS instructions on how to register and apply as posted on its Web site; (3) 

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failure to follow all of the instructions in the OJP solicitation; and (4) technical issues 

experienced with the applicant’s computer or information technology (IT) environment. 

Notifications regarding known technical problems with GMS are posted on the OJP funding Web 

page, www.ojp.usdoj.gov/funding/solicitations.htm. 

What an Application Must Include 

This section describes what an application is expected to include and sets out a number of 

elements. Applicants should anticipate that failure to submit an application that contains all of 

the specified elements may negatively affect the review of the application and, should a decision 

nevertheless be made to make an award, may result in the inclusion of special conditions that 

preclude access to or use of award funds pending satisfaction of the conditions. 

Moreover, applicants should anticipate that applications that are not responsive to the scope of 

the solicitation, or do not include a program narrative, budget detail worksheet, budget narrative, 

tribal resolution (if applicable), and resumes/curriculum vitae of key personnel will not proceed 

to peer review and will not receive further consideration. 

OJP strongly recommends use of appropriately descriptive file names (e.g., “Program 

Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Memoranda of 

Understanding,” “Resumes”) for all attachments. OJP recommends that resumes be included in 

a single file. 

Standard Form 424 

Please see www07.grants.gov/assets/SF424Instructions.pdf for instructions on how to 

complete your SF424. When selecting "type of applicant," if the applicant is a for-profit 

entity, please select "For-Profit Organization" or "Small Business" (as applicable) in the 

Type of Applicant 1 data field. For-profit applicants also may select additional applicable 

categories (e.g., "Private Institution of Higher Education"). 

 

Program Narrative 

Program Narrative Guidelines: 

a. Title Page (not counted against the 30-page program narrative limit). 

The title page should include the title of the project, submission date, and the 

applicant’s name and complete contact information (i.e., name, address, 

telephone number, and e-mail address).

b. Project Abstract (not counted against the 30-page program narrative limit). 

The 400 to 600-word abstract should state the problem under investigation 

(including research goals and objectives) and the anticipated relevance of the 

project to criminal justice public policy, practice, or theory. It should describe the 

proposed method and/or research design, including data to be used in 

addressing research questions, data collection procedures and instrumentation, 

access to data, and other methods or procedures of the proposed study. It 

should also describe procedures for data analysis and all expected products, 

including interim and final reports, instrumentation, and devices. If applicable, it 

should describe the subjects who will be involved in the proposed project, 

including the number of participants; participants’ age, gender, and race/ethnicity; 

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and other pertinent characteristics, such as methods used to gain access to 

subjects. 

c. Resubmit Response (if applicable). If an applicant is resubmitting a proposal 

that was presented previously to NIJ, but not funded, the applicant must indicate 

this. A two-page document addressing the previous consensus review must be 

provided that covers the following: (1) the title, submission date, and NIJassigned application number of the previous proposal, and (2) a brief summary of 

responses to the peer review and/or revisions to the proposal. This document 

should be inserted after the abstract. This document will not be counted against 

the 30-page program narrative limit. 

d. Table of Contents and Figures (not counted against the 30-page program 

narrative limit). 

e. Main body. The main body of the Program Narrative should describe the project 

in depth and include the following sections: 

• Purpose, goals, and objectives. 

• Review of relevant literature on children exposed to violence. 

• Detailed description of research design and methods for Phase One 

and, as space allows, a general sense of how an impact evaluation 

may be designed in a subsequent phase. 

• Research independence and integrity (see “Selection Criteria,” 

below). 

• Implications for criminal justice policy and practice in the United 

States. 

• Management plan and organization. 

• Dissemination strategy. 

The program narrative section of your application must not exceed 30 doublespaced pages in 12-point font with 1-inch margins. Abstract, table of contents, 

charts, figures, appendices, and government forms do not count toward the 30-

page limit for the narrative section. 

Applicants should anticipate that if the program narrative fails to comply with 

these length-related restrictions, such that it provides a significant competitive 

advantage, the failure to comply may be considered in peer review and in final 

award decisions. 

f. Appendices (not counted against program narrative page limit) include: 

• Bibliography/references. 

• Any tools/instruments, questionnaires, tables/charts/graphs, or maps 

pertaining to the proposed study. 

• Curriculum vitae, resumes or biographical sketches of all key 

personnel. 

• Project timeline and research calendar with expected milestones. 

• Human Subjects Protection Paperwork including Institutional Review 

Board (IRB) documentation and forms (see 

http://www.ojp.gov/nij/funding/humansubjects/human-subjects.htm). 

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• Privacy Certificate (for further guidance go to 

http://www.ojp.gov/nij/funding/humansubjects/privacy-certificateguidance.htm). 

• List of previous and current NIJ awards to applicant organization and 

investigator(s). 

• Letters of cooperation/support or administrative agreements from 

organizations collaborating in the project, such as law enforcement 

and correctional agencies (if applicable). 

• List of other agencies, organizations, or funding sources to which you 

have submitted this proposal (if applicable). 

• Other materials specified by the solicitation. 

Budget Detail Worksheet and Budget Narrative

a. Budget Detail Worksheet 

A sample Budget Detail Worksheet can be found at 

www.ojp.gov/funding/forms/budget_detail.pdf. If the budget is submitted in a different 

format, the budget categories listed in the sample budget worksheet must be 

included. 

For questions pertaining to budget and examples of allowable and unallowable costs, 

please see the OJP Financial Guide at www.ojp.gov/financialguide/index.htm. 

b. Budget Narrative 

The Budget Narrative should thoroughly and clearly describe every category of 

expense listed in the Budget Detail Worksheet. The narrative should be 

mathematically sound and correspond with the information and figures provided in 

the Budget Detail Worksheet. The narrative should explain how all costs were 

estimated and calculated and how they are relevant to the completion of the 

proposed project. The narrative may include tables for clarification purposes and can 

be provided in a Microsoft Office Word document. As with the Budget Detail 

Worksheet, the Budget Narrative must be broken down by year. 

Cofunding: A grant made by NIJ under this solicitation may account for up to 100 

percent of the total cost of the project. You must indicate whether you believe it is 

feasible for you to contribute cash, facilities, or services as non-Federal support for the 

project. Your application should identify generally any such contributions that you expect 

to make and your proposed budget should indicate in detail which items, if any, will be 

supported with non-Federal contributions. 

Indirect Cost Rate Agreement (if applicable) 

Applicants that do not have a federally negotiated indirect cost rate and wish to establish 

one can submit a proposal to their “cognizant” Federal agency. Generally, the cognizant 

Federal agency is the agency that provides the preponderance of direct Federal funding. 

This can be determined by reviewing an organization’s schedule of Federal financial 

assistance. If DOJ is your cognizant Federal agency, obtain information needed to 

submit an indirect cost rate proposal at 

http://www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm.

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Tribal Authorizing Resolution

If an application is being submitted by either (1) a tribe or tribal organization, or (2) by a 

third party proposing to provide direct services or assistance to residents on tribal lands, 

then a current authorizing resolution of the governing body of the tribal entity or other 

enactment of the tribal council or comparable governing body authorizing the inclusion of 

the tribe or tribal organization and its residents must be included with the application. In 

those instances when an organization or consortium of tribes proposes to apply for a 

grant on behalf of a tribe or multiple specific tribes, then the application must include a 

resolution from all tribes that will be included as a part of the services/assistance 

provided under the grant. 

Other Standard Forms 

Additional forms that may be required in connection with an award are available on 

OJP’s funding page at http://www.ojp.usdoj.gov/funding/forms.htm. Please note in 

particular the following forms. 

1. Certifications Regarding Lobbying; Debarment, Suspension and Other 

Responsibility Matters; and Drug-Free Workplace Requirements (required of all 

applicants as part of the GMS application process) 

2. Disclosure of Lobbying Activities (required for any applicant that expends any 

funds for lobbying activities) 

3. Accounting System and Financial Capability Questionnaire (required for any 

applicant that is a nongovernmental entity and that has not received any award 

from OJP within the past 3 years) 

4. Standard Assurances (required of all applicants as part of the GMS application 

process) 

Note: Attachments to the application should be included in one of the following four 

categories: 1) Program Narrative; 2) Budget Detail Worksheet and Budget Narrative; 

3) Appendices; and 4) Other. 

Selection Criteria 

Statement of the Problem (Understanding of the problem and its importance)—15% 

Includes a review of relevant literature on CEV, particularly evaluations of CEV programs 

and interventions. 

Project/Program Design and Implementation (Quality and technical merit)—30%

1. Awareness of the state of current research or technology. 

2. Soundness of methodology and analytic and technical approach. 

3. Feasibility of proposed project and awareness of pitfalls. 

4. Innovation and creativity (when appropriate). 

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Capabilities/Competencies (Capabilities, demonstrated productivity, and experience of 

applicants)—25%

1. Qualifications and experience of proposed staff for this phase of the evaluation 

 and the anticipated impact phase. 

 2. Demonstrated ability of proposed staff and organization to manage the effort, including 

ability to work with tribal populations. 

 3. Adequacy of the plan to manage the project, including how various tasks are subdivided 

and resources are used. 

 4. Successful past performance on NIJ grants and contracts (when applicable). 

Budget—10% 

1. Total cost of the project relative to the perceived benefit. 

 2. Appropriateness of the budget relative to the level of effort. 

 3. Use of existing resources to conserve costs. 

Impact/Outcomes and Evaluation/(Relevance to policy and practice)—15% 

1. Potential for significant advances in scientific or technical understanding of the problem. 

2. Potential for significant advances in the field. 

3. Relevance for improving the policy and practice of criminal justice and related agencies 

in the United States and improving public safety, security, and quality of life. 

4. Affordability and cost-effectiveness of proposed end products, when applicable (e.g., 

purchase price and maintenance costs for a new technology or cost of training to use the 

technology). 

5. Perceived potential for commercialization and/or implementation of a new technology 

(when applicable). 

Relevance of the project for policy and practice in the United States

Higher quality applications clearly explain the practical implications of the project. They 

connect technical expertise with criminal justice and related policy and practice. To ensure 

that the project has strong relevance for policy and practice, some researchers collaborate 

with practitioners and policymakers. You may include letters showing support from 

practitioners, but they carry less weight than clear evidence that you understand why 

policymakers and practitioners would benefit from your work and how they would use it. 

While a partnership may affect State or local activities, it should also have broader 

implications for others across the country. 

Dissemination Strategy—5% 

1. Well-defined plan for the grant recipient to disseminate results to appropriate audiences, 

including researchers, practitioners, and policymakers. 

 2. Suggestions for print and electronic products NIJ might develop for practitioners and 

policymakers. 

Research Independence and Integrity 

Regardless of a proposal’s rating under the criteria outlined above, in order to receive funds, the 

applicant’s proposal must demonstrate research independence, including appropriate 

safeguards to ensure research objectivity and integrity. 

Considerations in evaluating research independence and integrity will include, but may not be 

limited to, the adequacy of the applicant’s efforts to identify factors that could affect the 

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objectivity/integrity of the proposed staff and/or the organization in carrying out the research, 

development, or evaluation activity; and the adequacy of the applicant’s existing or proposed 

remedies to control any such factors. 

Review Process 

OJP is committed to ensuring a fair and open process for awarding grants. NIJ reviews the 

application to make sure that the information presented is reasonable, understandable, 

measurable, and achievable, as well as consistent with the solicitation. 

Peer reviewers will be reviewing the applications submitted under this solicitation that meet 

basic minimum requirements. NIJ may use either internal peer reviewers, external peer 

reviewers, or a combination to review the applications under this solicitation. An external peer 

reviewer is an expert in the field of the subject matter of a given solicitation who is NOT a 

current U.S. Department of Justice employee. An internal reviewer is a current U.S. Department 

of Justice employee who is well-versed or has expertise in the subject matter of this solicitation. 

Eligible applications will be evaluated, scored, and rated by a peer review panel. Peer 

reviewers’ ratings and any resulting recommendations are advisory only. In addition to peer 

review ratings, considerations for award recommendations and decisions may include, but are 

not limited to, underserved populations, geographic diversity, strategic priorities, past 

performance, and available funding. 

The Office of the Chief Financial Officer (OCFO), in consultation with NIJ, conducts a financial 

review of applications for potential discretionary awards and cooperative agreements to 

evaluate the fiscal integrity and financial capability of applicants; examines proposed costs to 

determine if the budget and budget narrative accurately explain project costs; and determines 

whether costs are reasonable, necessary, and allowable under applicable Federal cost 

principles and agency regulations. 

All final award decisions will be made by the Director of the National Institute of Justice, who 

also may give consideration to factors including, but not limited to, underserved populations, 

geographic diversity, strategic priorities, past performance, and available funding when making 

awards. 

Additional Requirements 

Applicants selected for awards must agree to comply with additional legal requirements upon 

acceptance of an award. We strongly encourage you to review the information pertaining to 

these additional requirements prior to submitting your application. Additional information for 

each can be found at http://www.ojp.usdoj.gov/funding/other_requirements.htm. 

• Civil Rights Compliance 

• Faith-Based and Other Community Organizations 

• Confidentiality and Human Subjects Protection (if applicable) 

• Anti-Lobbying Act 

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• Financial and Government Audit Requirements 

• National Environmental Policy Act (NEPA) (if applicable) 

• DOJ Information Technology Standards (if applicable) 

• Single Point of Contact Review 

• Nonsupplanting of State or Local Funds 

• Criminal Penalty for False Statements 

• Compliance with Office of Justice Programs Financial Guide

• Suspension or Termination of Funding 

• Nonprofit Organizations 

• For-Profit Organizations 

• Government Performance and Results Act (GPRA) 

• Rights in Intellectual Property 

• Federal Funding Accountability and Transparency Act (FFATA) of 2006 

• Awards in excess of $5,000,000 – Federal taxes certification requirement 

If your proposal is funded, you will be required to submit several reports and other materials, 

including: 

Final substantive report: The final report should be a comprehensive overview of the Phase I 

evaluation project and should include a detailed description of the project design, data, and 

methods; a full presentation of scientific findings; a thorough discussion of the implications of 

the project findings for criminal justice practice and policy in the United States; etc. It must 

contain an abstract of no more than 600 words and an executive summary of 2,500 to 4,000 

words. 

A draft of the final report, abstract, and executive summary must be submitted 90 days before 

the end date of the grant. The draft final report will be peer reviewed upon submission. The 

reviews will be forwarded to the principal investigator with suggestions for revisions. The author 

must then submit the revised final report, abstract, and executive summary by the end date of 

the grant. The abstract, executive summary, and final report must be submitted in both paper 

and electronic formats. 

For program evaluation studies, the final report should include a section on measuring program 

performance. This section should outline the measures used to evaluate program effectiveness, 

modifications made to those measures as a result of the evaluation, and recommendations 

regarding these and other potential performance measures for similar programs. (This 

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information will be particularly valuable to NIJ and other Federal program agencies in 

implementing performance measures for federally funded criminal justice programs.) 

Interim reports: Grantees must submit quarterly financial reports, semi-annual progress 

reports, a final progress report, and, if applicable, an annual audit report in accordance with 

Office of Management and Budget Circular A–133. Future awards and fund drawdowns may be 

withheld if reports are delinquent. 

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Application Checklist 

Evaluation of the Attorney General’s Children Exposed to Violence 

Demonstration Program: Phase I

The application checklist has been created to aid you in developing your application. 

Eligibility:

_____ Tribal authorizing resolution (if applicable) 

Application Components: 

_____ Program Narrative (see pages 10–11 and “Selection Criteria,” pages 13–15) 

_____ Appendices to the Program Narrative 

_____ Bibliography/references 

_____ Any tools/instruments, questionnaires, tables/charts/graphs, or maps 

pertaining to the proposed study 

_____ Curriculum vitae, resumes or biographical sketches of all key personnel 

_____ Project timeline and research calendar with expected milestones 

_____ Human Subjects Protection Paperwork 

_____ Privacy Certificate 

_____ List of previous and current NIJ awards to applicant organization and 

investigators 

_____ Letters of cooperation/support or administrative agreements from 

organizations collaborating in the project (if applicable) 

_____ List of other agencies, organizations, or funding sources to which you 

have submitted this proposal (if applicable) 

_____ Budget Narrative 

_____ Budget Detail Worksheet 

_____ Indirect Cost Rate Agreement (if applicable) 

Program Narrative/Abstract Format:

_____ Double-spaced 

_____ 12-point standard font 

_____ 1” standard margins 

_____ Narrative is 30 pages or less 

Other: 

_____ Standard Form 424 

_____ DUNS number 

_____ Other standard forms as applicable (see page 13), including 

_____ Disclosure of Lobbying Activities (if applicable) 

_____ Accounting System and Financial Capability Questionnaire (if applicable)