46890 Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records may be stored on both paper 

and electronic media. 

RETRIEVABILITY: 

Records are retrieved by individual’s 

name, Employee number, and Social 

Security Number (SSN). 

SAFEGUARDS: 

Physical entry is restricted by the use 

of locks, guards, and administrative 

procedures. Access to personal 

information is restricted by access 

profiles to those who require the records 

in the performance of their official 

duties. All Personally Identifiable 

Information is encrypted with 

accessibility limited to permitted access 

profiles. Access to personal information 

is further restricted by the use of 

passwords that are changed 

periodically. 

RETENTION AND DISPOSAL: 

General ledger postings are cut off at 

the end of the fiscal year and are 

maintained for 6 years and 3 months, 

and then destroyed. 

Reconciliation or error records may 

remain in the system no longer than 2 

years. These reconciliations or error 

records are kept by the DFAS 6 years 

and 3 months, and are then destroyed. 

Ready to pay file disposition is 

pending (until the National Archives 

and Records Administration has 

approved the retention and disposal of 

ready to pay files, treated them as 

permanent). 

SYSTEM MANAGER(S) AND ADDRESS: 

Staff Director, Financial Compliance 

and Process Management (J–89), 

Headquarters, Defense Logistics Agency, 

8725 John J. Kingman Road, Stop 6238, 

Fort Belvoir, VA 22060–6221. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to the Privacy 

Act Office, Headquarters Defense 

Logistics Agency, ATTN: DGA, 8725 

John J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

Individuals should provide their full 

name, Social Security Number (SSN), 

current address, telephone number, and 

office or organization where currently 

assigned, if applicable. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Privacy Act 

Office, Headquarters Defense Logistics 

Agency, ATTN: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

Individuals should provide their full 

name, Social Security Number (SSN), 

current address, telephone number, and 

office or organization where currently 

assigned, if applicable. 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters Defense Logistics Agency, 

ATTN: DGA, 8725 John J. Kingman 

Road, Suite 1644, Fort Belvoir, VA 

22060–6221. 

RECORD SOURCE CATEGORIES: 

Existing DLA and DFAS databases. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–18595 Filed 8–11–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2008–OS–0083] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Information Systems 

Agency, DoD. 

ACTION: Notice To Amend a System of 

Records. 

SUMMARY: Defense Information Systems 

Agency proposes to amend a system of 

records notice in its existing inventory 

of records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on 

September 11, 2008 unless comments 

are received which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Defense Information Systems Agency, 

5600 Columbia Pike, Room 933-I, Falls 

Church, VA 22041–2705. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Jeanette M. Weathers-Jenkins at (703) 

681–2103. 

SUPPLEMENTARY INFORMATION: The 

Defense Information Systems Agency 

systems of records notices subject to the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendment is not within the 

purview of subsection (r) of the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: August 1, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

K890.11 

SYSTEM NAME: 

Manage to Pay (M2P) Files (June 12, 

2008, 73 FR 33412). 

CHANGES: 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Individual’s name, Grade, Pay cost, 

Location code (Org), Program element 

code (PE), Object class code (EEIC), 

Gross reconciliation code (GRC), Hours, 

Document number, and Emergency or 

Special Pay Code (ESP).’’

* * * * * 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records are continuously updated. 

Obsolete computer records are erased or 

overwritten at the end of two years.’’

* * * * * 

K890.11 

SYSTEM NAME: 

Manage to Pay (M2P) Files. 

SYSTEM LOCATION: 

Defense Information Systems Agency 

(DISA), ATTN: CFE7, P.O. Box 4502, 

Arlington, VA 22204–4502. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

DISA civilian employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Grade, Pay cost, 

Location code (Org), Program element 

code (PE), Object class code (EEIC), 

Gross reconciliation code (GRC), Hours, 

Document number, and Emergency or 

Special Pay Code (ESP). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 113, Secretary of 

Defense; DoD Directive 5105.19, Defense 

Information Systems Agency (DISA); 

and E.O. 9397 (SSN). 


sroberts on PROD1PC70 with NOTICES
Federal Register / Vol. 73, No. 156 / Tuesday, August 12, 2008 / Notices 46891 

PURPOSE(S): 

To assist DISA officials and 

employees in the management, 

supervision, and administration of the 

decentralized payroll system. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The ‘‘Blanket Routine Uses’’ set forth 

at the beginning of the DISA’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic media. 

RETRIEVABILITY: 

Individual’s name and/or organization 

and program element code. 

SAFEGUARDS: 

Guards secure buildings during nonduty hours. Management personnel, 

who are responsible for maintaining the 

confidentiality of the records, control 

access to the records. Use of the 

information is restricted to those who 

require the records in the performance 

of their official duties and with a needto-know. Access to personnel 

information is further restricted by the 

use Common Access Card (CAC) 

authorization. 

RETENTION AND DISPOSAL: 

Records are continuously updated. 

Obsolete computer records are erased or 

overwritten at the end of two years. 

SYSTEM MANAGER(S) AND ADDRESS: 

System manager, CFE7, Defense 

Information Systems Agency, P.O. Box 

4520, Arlington, VA 22204–4502. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquire to 

System Manger, CFE7, Defense 

Information Systems Agency, P.O. Box 

4520, Arlington, VA 22204–4502. 

The individual should refer to the 

office where he/she is/was assigned or 

affiliated. Include address and 

telephone number applicable to the 

period during which the record was 

maintained. Social Security Number 

(SSN) will be used for positive 

identification. 

RECORDS ACCESS PROCEDURE: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquires to System Manger, 

CFE7, Defense Information Systems 

Agency, P.O. Box 4520, Arlington, VA 

22204–4502. 

The individual should refer to the 

office where he/she is/was assigned or 

affiliated and include address and 

telephone number applicable to the 

period during which the record was 

maintained. Social Security Number 

(SSN) will be used for positive 

identification. 

CONTESTING RECORD PROCEDURES: 

DISA’s rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in DISA Instruction 210–225–

2 at 32 CFR part 316 or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Employee, DISA Accounting system, 

DISA payroll database records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E8–18596 Filed 8–11–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Army 

[Docket ID: USA–2008–0052] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Army, DoD. 

ACTION: Notice to Delete a System of 

Records. 

SUMMARY: The Department of the Army 

is deleting a system of records in its 

existing inventory of record systems 

subject to the Privacy Act of 1974, (5 

U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

September 11, 2008 unless comments 

are received which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Department of the Army, Records 

Management and Declassification 

Agency, Privacy Division, 7701 

Telegraph Road, Alexandria, VA 22315. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Vicki Short at (703) 428–6508. 

SUPPLEMENTARY INFORMATION: The 

Department of the Army systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The Department of Army proposes to 

delete a system of records notice from 

its inventory of record systems subject 

to the Privacy Act of 1974 (5 U.S.C. 

552a), as amended. The proposed 

deletion is not within the purview of 

subsection (r) of the Privacy Act of 1974 

(5 U.S.C. 552a), as amended, which 

requires the submission of new or 

altered systems reports. 

Dated: August 1, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

A0037–1 DAPE 

SYSTEM NAME: 

Resource Management and Cost 

Accounting Files (February 22, 1993, 58 

FR 10002). 

REASON: 

These records are now covered under 

notice T7905, Labor Cost and Reporting 

System (August 16, 2007, 72 FR 46040). 

[FR Doc. E8–18588 Filed 8–11–08; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Army 

[Docket ID: USA–2008–0051] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Army, DoD. 

ACTION: Notice to Add a System of 

Records. 

SUMMARY: The Department of the Army 

is proposing to add a system of records 

to its existing inventory of records 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective on September 11, 2008 unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: Department of the Army, 

Freedom of Information/Privacy 

Division, U.S. Army Records 

Management and Declassification 

Agency, 7701 Telegraph Road, Casey 

Building, Suite 144, Alexandria, VA 

22325–3905. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Vicki Short at (703) 428–6508. 

SUPPLEMENTARY INFORMATION: The 

Department of the Army systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 


sroberts on PROD1PC70 with NOTICES