3014 Federal Register / Vol. 61, No. 20 / Tuesday, January 30, 1996 / Notices

provision will be made to include the

presentation in the agenda. The

Designated Federal Official is

empowered to conduct the meeting in a

fashion that will facilitate the orderly

conduct of business. Each individual

wishing to make public comment will

be provided a maximum of 5 minutes to

present their comments.

Minutes: The minutes of this meeting

will be available for public review and

copying at the Freedom of Information

Public Reading Room, 1E–190, Forrestal

Building, 1000 Independence Avenue,

SW., Washington, DC 20585 between 9

a.m. and 4 p.m., Monday–Friday, except

Federal holidays. Minutes will also be

available by writing to Audrey Berry,

Department of Energy Grand Junction

Projects Office, P.O. Box 2567, Grand

Junction, CO 81502, or by calling her at

(303) 248–7727.

Issued at Washington, DC, on January 25,

1996.

Rachel Murphy Samuel,

Acting Deputy Advisory Committee

Management Officer.

[FR Doc. 96–1731 Filed 1–29–96; 8:45 am]

BILLING CODE 6450–01–P

Privacy Act of 1974; Establishment of

a New System of Records

AGENCY: Department of Energy (DOE).

ACTION: Proposed establishment of a

new Privacy Act system of records.

SUMMARY: The Department of Energy

(DOE) proposes to establish a new

system of records entitled ‘‘DOE–88

Epidemiologic and Other Health

Studies, Surveys and Surveillances.’’

The Department has established an

epidemiology and health surveillance

program to determine the health effects

of the Department’s activities on

workers and populations having access,

or in proximity, to the Department’s

facilities. Federal Agencies are required

by the Privacy Act of 1974 and Office

of Management and Budget Circular A–

130, Transmittal Memorandum No. 2,

July 15, 1994, to publish notice in the

Federal Register of proposed systems of

records.

DATES: The proposed new system of

records will become effective without

further notice 40 days after publication

in the Federal Register (March 11, 1996)

unless comments are received on or

before that date that would result in a

contrary determination and a notice is

published to that effect.

ADDRESSES: Written comments should

be directed to the following address:

Director, FOIA/Privacy Act Division,

Office of Executive Secretariat, U.S.

Department of Energy, HR–78, 1000

Independence Avenue, SW,

Washington, DC 20585. Any written

comments received will be available for

inspection at the above address between

the hours of 9 a.m. and 4 p.m.

FOR FURTHER INFORMATION CONTACT: (1)

Heather Stockwell, Acting Director,

Office of Epidemiologic Studies, EH–62,

U.S. Department of Energy, 19901

Germantown Road, Germantown, MD

20874–1290, (301) 903–3721; or (2)

GayLa D. Sessoms, Director, FOIA/

Privacy Act Division, HR–78, U.S.

Department of Energy, 1000

Independence Avenue, SW,

Washington, DC 20585, (202) 586–5955;

or (3) Harold Halpern, Office of General

Counsel, GC–80, U.S. Department of

Energy, 1000 Independence Avenue,

SW, Washington, DC 20585, (202) 586–

7406.

SUPPLEMENTARY INFORMATION: The DOE

proposes to establish a new system of

records entitled ‘‘DOE–88

Epidemiological and Other Health

Studies, Surveys and Surveillances’’.

The Department has established an

epidemiology and health surveillance

program to determine the health effects

of the Department’s activities on

workers and populations having access,

or in proximity, to the Department’s

facilities. Epidemiological studies are an

important means of determining the

status of, and improving, public health.

Epidemiological studies permit the

scientific evaluation of the effects of

exposure to potentially harmful

materials by determining and

quantifying health effects associated

with such exposures. Health surveys,

which are used to assess immediate

health issues, are designed to discover

the occupational source of outbreaks of

illness, injury, or death, and to describe

the extent of exposure to specific

substances at a single point in time.

Surveillance is used to identify new and

emerging health problems by

monitoring groups of workers, who have

the same job or exposures, for changes

in their illness and injury patterns over

time.

Information in the proposed new

system will assist the Department in

studying and monitoring individual

employee and aggregate population

health risks from exposures to radiation,

chemicals, or other hazards that may

have occurred as a result of the

Department’s operations and other

energy-related activities. The studies

should provide information that is

necessary for long-range energy

planning pursuant to continued

development of the national energy

strategy. The health studies include all

Department facilities and workers and

other special populations that have

relevance to the Department’s mission.

Pursuant to the Memoranda of

Understanding with the Department of

Health and Human Services (‘‘HHS’’),

56 FR 9701, March 7, 1991, and the

Agency for Toxic Substances and

Disease Registry (‘‘ATSDR’’), October

10, 1990, studies, surveys and

surveillances will be conducted for DOE

by units of the Public Health Service,

the National Institute for Occupational

Safety and Health, the National Center

for Environmental Health, and ATSDR,

and their contractors, grantees, and

cooperative agreement holders. States

also may perform studies as the

Department’s or the Department of

Health and Human Services’

contractors, grantees, or cooperative

agreement holders.

Records in the new system will have

the following routine uses, among

others:

(1) A record from this system of

records may be disclosed to facilitate

health hazard evaluations,

epidemiological studies, or public

health activities required by law

performed by personnel, contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health, the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry pursuant to

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components.

(2) Subject to the same Privacy Act

limitations applicable to employees of

the Department, a record from this

system of records may be disclosed as

a routine use to contractors, grantees,

participants in cooperative agreements,

collaborating researchers, or their

employees, in performance of health

studies or related health or

environmental duties pursuant to their

contracts, grants, and cooperating or

collaborating research agreements. In

order to perform such studies, the

Department, its contractors, grantees,

participants in cooperative agreements,

and collaborating researchers may

disclose a record: to Federal, State, and

local health and medical agencies or

authorities; to subcontractors in order to

determine a subject’s vital status or

cause of death; to health care providers

to verify a diagnosis or cause of death;

or to third parties to obtain current

addresses for participants in health-
Federal Register / Vol. 61, No. 20 / Tuesday, January 30, 1996 / Notices 3015

related studies, surveys, and

surveillances. All recipients of such

records are required to comply with the

Privacy Act, to follow prescribed

measures to protect personal privacy,

and to disclose or use personally

identifiable information only for the

above described research purposes.

(3) A record from this system of

records may be disclosed to members of

Department advisory committees, the

Department of Health and Human

Services Advisory Committee on

Projects Related to Department of

Energy Facilities, and to designated

employees of Federal, State, or local

government, or government-sponsored

entities, authorized to provide advice to

the Department concerning health,

safety, or environmental issues. All

recipients of such records are required

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice to

the Department or to the Department of

Health and Human Services.

The proposed new system of records

should not have adverse privacy

consequences. Health studies tend to

benefit persons in the studied

populations by identifying increases in

adverse health effects following

exposure to toxic agents. Individuals are

never identified in published studies

and the studies are not used to support

determinations concerning any

individual’s rights, benefits, or

privileges. Regarding current and former

employees of the Department, its

predecessors and their contractors, the

proposed system will contain

information gathered from other

Department systems permitting

disclosure for health studies as routine

uses, as well as information gathered

from individuals and employers.

Furthermore, privacy interests will be

protected by a number of means. As a

condition of releasing individually

identifiable information for studies,

surveys, or surveillances conducted for

DOE, persons conducting studies will,

consistent with the routine uses, be

required to: (1) Keep personal

information confidential; (2) use

personal information only for purposes

of studies in which there is no

publication of the identity of any

individual subject; (3) consult with DOE

prior to any release of personally

identifiable information obtained from

DOE; (4) establish reasonable

administrative, technical, and physical

safeguards to prevent unauthorized use

or disclosure of the record; (5) make no

further use or disclosure of the record

except (a) in emergency circumstances

affecting the health or safety of any

individual, (b) for use in another

research project under these same

conditions and with written

authorization of the Department, (c) for

disclosure to an authorized person for

the purpose of an audit related to the

research project, and (d) when required

by law. Additionally, the Department

will secure a written statement attesting

to the recipient’s understanding of, and

willingness to abide by, these

provisions. The provisions in this

paragraph apply to DOE collaborating

researchers, not those studies being

performed by the Department of Health

and Human Services.

Privacy safeguards are in place

regarding the studies to be conducted

pursuant to the Memoranda of

Understanding with Department of

Health and Human Services or its

components. Department of Health and

Human Services has agreed: (1) Not to

use or disclose any personallyidentifiable information obtained from

DOE or its contractors and grantees

except for research purposes; (2) not to

use information in identifiable form to

make any determination about the

rights, benefits, or privileges of any

individual; (3) to use and disclose

information in accord with agreements

under which the personally-identifiable

information was obtained by the

Department or its contractors and

provided such use or disclosure is

consistent with applicable law; (4) to

notify the Department of any efforts to

use or obtain personally-identifiable

information for purposes other than

research or other public health activities

required by law; (5) to use and take

appropriate steps to prevent improper

disclosure; (6) to establish or modify

Privacy Act systems of records

broadening the ‘‘Categories of

Individuals’’ section to specifically

address information provided by DOE,

as necessary, and consult with the

Department concerning provisions of

Privacy Act systems of records notices.

Additionally, Department of Health and

Human Services requires its contractors,

grantees, and cooperative agreement

holders performing epidemiological

studies to abide by conditions similar to

those imposed by the Department, as

described in this paragraph.

The proposed system will contain

records gathered from other Department

of Energy systems of records having

routine uses that permit disclosure for

health studies. See 60 FR 33510 (June

28, 1995) (amending routine uses in

DOE–1, DOE–5, DOE–13, DOE–33,

DOE–35, DOE–36, DOE–38, DOE–40,

DOE–67, DOE–71, DOE–72, and DOE–

73). The types of records needed will be

determined by the design and goals of

each particular study. Examples of

possible types of data needed from other

Department systems of records include,

questionnaires, demographic

information, work history, medical and

reproductive history, birth data,

radiation and other exposure history,

laboratory test results, data from prior

health studies, surveys, and

surveillances, and alcohol and tobacco

use history. Such data are found in

records such as health study or

personnel files and lists, training files,

medical records, legal case files,

bioassay records, industrial hygiene

files, radiation and other hazard

exposure records, occupational and

industrial accident records, employee

medical insurance claims, personnel

security clearance questionnaires, and

employee and visitor access control

records.

The new system of records may

contain data concerning current and

former employees of DOE, its

predecessor agencies, and their

contractors and subcontractors, as well

as other designated individuals

included in authorized epidemiologic or

other health studies, surveys, and

surveillances pertaining to any potential

health hazard (including

electromagnetic fields) associated with

energy production, transmission, or use.

The system may also contain data about

individuals exposed to radiation or

other industrial toxicants as a result of

living or working in proximity to DOE

facilities. Members of the general

population selected as control groups

may also be included.

DOE is submitting the report required

by Office of Management and Budget

Circular A–130 concurrently with the

publication of this notice. The text of

the systems notice is set forth below.

Issued in Washington, DC this 19th day of

January 1996.

Archer L. Durham,

Assistant Secretary for Human Resources and

Administration.

DOE–88

SYSTEM NAME:

Epidemiologic and Other Health

Studies, Surveys and Surveillances.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION(S):

U.S. Department of Energy, Office of

Environment, Safety and Health, Office

of Health Studies (EH–62),

Germantown, MD 20874–1290. Portions

may also be located with contractors,

other entities involved in conducting or
3016 Federal Register / Vol. 61, No. 20 / Tuesday, January 30, 1996 / Notices

managing health studies, surveys, and

surveillances, or other Department

offices listed below:

1. U.S. Department of Energy, Alaska

Power Administration, 2770

Sherwood Lane, Juneau, AK 99801–

8545

2. U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

3. U.S. Department of Energy,

Bartlesville Project Office, 220 North

Virginia Avenue, P.O. Box 1398,

Bartlesville, OK 74003

4. U.S. Department of Energy,

Bonneville Power Administration,

P.O. Box 3621, Portland, OR 97208

5. U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

6. U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

7. U.S. Department of Energy, Grand

Junction, P.O. Box 2567, Grand

Junction, CO 81502–2567

8. U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

9. U.S. Department of Energy, Idaho

Operations Office, 785 DOE Place,

Idaho Falls, ID 83401

10. U.S. Department of Energy,

Morgantown Energy Technology

Center, 3610 Collins Ferry Road, P.O.

Box 880, Morgantown, WV 26507–

0880

11. U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518,

Las Vegas, NV 89193–8518

12. U.S. Department of Energy, Oak

Ridge Operations Office, P.O. Box

2001, Oak Ridge, TN 37831

13. U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

14. U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

15. U.S. Department of Energy,

Pittsburgh Energy Technology Center,

P.O. Box 10940, Pittsburgh, PA

15236–0940

16. U.S. Department of Energy,

Pittsburgh Naval Reactors, P.O. Box

109, West Mifflin, PA 15122–0109

17. U.S. Department of Energy, Richland

Operations Office, 825 Jadwin

Avenue, P.O. Box 550, Richland, WA

99352

18. U.S. Department of Energy, Rocky

Flats Office, P.O. Box 928, Golden, CO

80402–0928

19. U.S. Department of Energy,

Savannah River Operations Office,

P.O. Box A, Aiken, SC 29801

20. U.S. Department of Energy,

Schenectady Naval Reactors Office,

P.O. Box 1069, Schenectady, NY

12301

21. U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Public

Square, Elberton, GA 30635

22. U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

23. U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans,

LA 70123

24. U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

The system includes data about

individuals who were included in any

authorized epidemiologic or other

health study, survey, or surveillance.

Such persons include current and

former employees of the Department, its

predecessor agencies, and their

contractors and subcontractors, as well

as other individuals included in health

studies, surveys, and surveillances

pertaining to any potential health

hazard (including electromagnetic

fields) associated with energy

production, transmission, or use.

Accordingly, persons having access, or

in proximity, to the Department’s

facilities, persons involved in or

effected by energy production activities,

and members of the general population

selected as control groups may also be

included. Personal information in this

system of records concerning current

and former employees of the

Department, its predecessors, and their

contractors is derived from other

Department of Energy systems of

records having routine uses permitting

disclosure for health studies, as well as

from other sources.

CATEGORIES OF RECORDS IN THE SYSTEM:

The specific types of records collected

and maintained are determined by the

needs of the individual study, survey, or

surveillance. Examples include, but are

not limited to, questionnaires,

demographic information, work history,

medical and reproductive history, birth

data, radiation and other exposure

history, laboratory test results, data from

prior studies, surveys, and

surveillances, alcohol and tobacco use

history, and illness absence information.

Information may be collected directly

from individuals, as well as extracted as

necessary from personnel files and lists,

training files, medical records, legal case

files, bioassay records, industrial

hygiene files, payroll and leave records,

radiation and other hazard exposure

records, occupational and industrial

accident records, employee insurance

claims, personnel security clearance

questionnaires, personnel assurance

program records, and related sources.

Authority:

5 U.S.C. 301, Pub. L. 89–554, 89 Stat.

379 (1966); authority incorporated by

reference in Title III of the Department

of Energy Organization Act at 42 U.S.C.

7151 and 7297, Pub. L. 95–91, 91 Stat.

565 (1977), including 42 U.S.C. 2201(c),

2201(i)(3), 5813 and 5817;

PURPOSE:

This system will contain data for

epidemiological and other health

studies, surveys and surveillances,

performed by the Department and the

Department of Health and Human

Services performing studies for the

Department, their contractors, grantees,

and collaborating researchers. The

health studies pertain to individual and

aggregate population health risks from

exposures to radiation, or other

chemical, physical, or biological

hazards that may occur or may have

occurred as a result of the Department’s,

its predecessor agencies’, and their

contractors’ operations, or as a result of

energy production, transmission, or use.

Individually identifiable information

does not appear in published

epidemiological studies or other

published health studies, surveys, and

surveillances. However, the system will

contain records compiled in completing

published and unpublished studies,

surveys, and surveillances from which

information may be retrieved by name

or other personal identifier.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

(1) A record from this system of

records may be disclosed to facilitate

health hazard evaluations,

epidemiological studies, or public

health activities required by law

performed by personnel, contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health, the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry pursuant to the

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components.

(2) Subject to the same Privacy Act

limitations applicable to employees of
Federal Register / Vol. 61, No. 20 / Tuesday, January 30, 1996 / Notices 3017

the Department, a record from this

system of records may be disclosed as

a routine use to contractors, grantees,

participants in cooperative agreements,

collaborating researchers, or their

employees, in performance of health

studies or related health or

environmental duties pursuant to their

contracts, grants, and cooperating or

collaborating research agreements. In

order to perform such studies, the

Department, its contractors, grantees,

participants in cooperative agreements,

and collaborating researchers may

disclose a record: To Federal, State, and

local health and medical agencies or

authorities; to subcontractors in order to

determine a subject’s vital status or

cause of death; to health care providers

to verify a diagnosis or cause of death;

or to third parties to obtain current

addresses for participants in healthrelated studies, surveys and

surveillances. All recipients of such

records are required to comply with the

Privacy Act, to follow prescribed

measures to protect personal privacy,

and to disclose or use personally

identifiable information only for the

above described research purposes.

(3) A record from this system of

records may be disclosed to members of

Department advisory committees, the

Department of Health and Human

Services Advisory Committee on

Projects Related to Department of

Energy Facilities, and to designated

employees of Federal, State, or local

government, or government-sponsored

entities, authorized to provide advice to

the Department concerning health,

safety, or environmental issues. All

recipients of such records are required

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice to

the Department or to the Department of

Health and Human Services.

(4) A record from this system of

records may be disclosed, as a routine

use, to DOE contractors in performance

of their contracts, and their officers and

employees who have a need for the

record in the performance of their duties

subject to the same limitations

applicable to DOE officers and

employees under the Privacy Act.

(5) A record from this system of

records may be disclosed to the

Department of Justice when: (a) DOE or

any component thereof; (b) any DOE

employee, or employee of a DOE

predecessor agency, in an official

capacity; (c) the United States

Government; (d) any current or former

DOE contractor, or employee of such

contractor, is a party to or has an

interest in litigation and DOE

determines that the records are both

relevant and necessary and the use of

such records by the Department of

Justice is deemed by DOE to be

compatible with the purpose for which

DOE collected the records.

(6) A record from this system of

records may be disclosed to the

Archivist of the United States, the

National Archives and Records

Administration or to the General

Services Administration for records

management conducted under 44 U.S.C.

2904 and 2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electromagnetic storage material,

microfilm, paper records, and computer

printouts.

RETRIEVABILITY:

By name, study/surveillance-assigned

control number, or social security

number. Some of these records may be

entered into a database. Records in a

database may be retrieved by name, or

other personal identifier, as dictated by

the needs of the particular researcher.

SAFEGUARDS:

During business hours, records at

Department sites are maintained in

secured buildings with access limited to

those whose official duties require

access; during nonbusiness hours, the

records are in guarded, secured rooms.

Paper records are maintained in labeled

cabinets. Access to secured records is

limited to individuals having a need-toknow as determined by the

Department’s Office of Epidemiology

and Health Surveillances. Magnetic disk

or tape records will be secured in a

computer storage area. Printed or

readable reports will be under the

control of a custodian and stored and

processed as sensitive unclassified

material.

RETENTION AND DISPOSAL:

After data needed for a study or

surveillances is collected and processed,

the system manager will give written

authorization for destruction of personal

identifiers and source documents,

unless the information is needed for

further research or other purposes.

Records retention and disposal

authorities are contained in the General

Records Schedule and DOE records

schedules which have been approved by

the National Archives and Records

Administration. See DOE Order

1324.5B. Records within the DOE are

destroyed by shredding, burning, or

burial in a sanitary landfill, as

appropriate.

SYSTEM MANAGER AND ADDRESS:

U.S. Department of Energy, Director,

Office of Epidemiologic Studies, EH–62,

Germantown, Md. 20874–1290.

NOTIFICATION PROCEDURES:

a. Requests by an individual to

determine if a system or records

contains information about him/her

should be directed to: Director, Freedom

of Information and Privacy Act Division,

U.S. Department of Energy, Washington,

DC 20585, or the Freedom of

Information and Privacy Officer at the

operations offices listed above in

accordance with DOE’s Privacy Act

regulations (10 CFR part 1008, 45 FR

61576, September 16, 1980).

b. Required identifying information:

Individual’s name; address; employer(s),

and employment dates at the time of

any exposure that was, or may have

been, the focus of a study, survey, or

surveillance; social security number;

current name; address; and telephone

number.

RECORD ACCESS PROCEDURES:

Same as notification procedures.

CONTESTING RECORD PROCEDURES:

Same as notification procedures.

RECORD SOURCE CATEGORIES:

Subject individual and subject

individual’s employer, including DOE

and its predecessor agencies and their

contractors and subcontractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

[FR Doc. 96–1608 Filed 1–29 –96; 8:45 am]

BILLING CODE 6450–01–P

Federal Energy Regulatory

Commission

[Docket No. TM96–2–97–002]

Chandeleur Pipe Line Company;

Notice of Compliance Filing

January 24, 1996.

Take notice that on January 17, 1996,

Chandeleur Pipe Line Company

(Chandeleur) tendered for filing as part

of its FERC Gas Tariff, Second Revised

Volume No. 1, the following sheets, to

become effective January 1, 1996; Third

Revised Sheet No. 5, First Revised Sheet

No. 8, First Revised Sheet No. 14 and

Original Sheet No. 64A, implementing a

provision for Fuel and Line Loss

Allowance fixed retention percentage.

Chandeleur states that the purpose of

this filing is to comply with the