Federal Register / Vol. 61, No. 123 / Tuesday, June 25, 1996 / Notices 32779

retirement payments to SSI recipients

who are former members of the

Uniformed Services or their survivors,

SSA proposes to accomplish this task by

computer matching with the DOD. The

component responsible for the

disclosure on behalf of DOD is the

Defense Manpower Data Center. The

responsible component for SSA is the

Office of Program Benefits Policy.

C. Authority for conducting the

match: The legal authority for the

matching program is contained in

section 1631(e)(1)(B) and (f) of the

Social Security Act (42 U.S.C.

1383(e)(1)(B) and (f)).

D. Records to be matched: The

systems of records maintained by the

respective agencies under the Privacy

Act, from which records will be

disclosed for the proposed computer

match are as follows:

The Social Security Administration,

will use records from a system

identified as 09–60–0103, entitled

‘Supplemental Security Income Record,

(SSR), HHS/SSA/OSR’, last published in

the Federal Register at 60 FR 2150 on

January 6, 1995.

The category of records to be used

from this system is the SSI eligibility

file. DMDC (DoD) will use a record

system from the Defense Logistics

Agency identified as S322.10 DMDC

entitled ‘Defense Manpower Data Center

Data Base’, published in the Federal

Register at 61 FR 6355 on February 20,

1996. The categories of records utilized

are military retirees and/or their

survivors. The specific data elements to

be used in the match are set forth below

under the description of the computer

matching program. Both systems of

records respectively contain an

appropriate routine use disclosure

provision permitting the interchange of

the affected personal information

between SSA and DMDC. These routine

uses are compatible with the purpose

for collecting the information and

establishing and maintaining the record

system.

E. Description of computer matching

program: A electronic query file,

provided by SSA as the source, will

contain approximately 5.5 million

records extracted form the

Supplemental Security Income Record

system of records which is made up of

individual record subjects containing

the name, social security number and

type of beneficiary. The query file will

be matched by DMDC, as the recipient

matching agency, and matched against

the data base category of individuals

who are retired members of the

Uniformed Services of the United

States: Army, Navy, Air Force Marine

Corps, Coast Guard, or the

commissioned corps of either the

national Oceanic and Atmospheric

Administration or the Public Health

Service. DMDC will match on the social

security number and provide the SSA in

a electronic reply file with information

on each match (hit), including the

following data elements: name, date of

birth, address, payments status, monthly

pension amount, date of entitlement, the

date of any payments stopped and

reason. The electronic reply file will

contain approximately 4,000 records.

SSA will be responsible for verifying

and determining if the data on the

DMDC reply file are consistent with the

data of the SSA query file and to

resolving any discrepancies or

inconsistencies on an individual basis.

SSA will also be responsible for making

final determinations as to eligibility for,

or thereto or any recovery of

overpayments as a result of the match.

G. Inclusive dates of the matching

program: This computer matching

program is subject to review by the

Office of Management and Budget and

Congress. If no objections are raised by

either, and the mandatory 30 day public

notice period for comment has expired

for this Federal Register notice with no

significant adverse public comments in

receipt resulting in a contrary

determination, then this computer

matching program becomes effective

and the respective agencies may begin

the exchange of data 30 days after the

date of this published notice at a

mutually agreeable time and will be

repeated on an annual basis. Under no

circumstances shall the matching

program be implemented before the 30

day public notice period for comment

has elapsed as this time period cannot

be waived. By agreement between SSA

and DMDC, the matching program will

be in effect and continue for 18 months

with an option to extend it for 12

additional months.

H. Address for receipt of public

comments or inquiries: Director,

Defense Privacy Office, 1941 Jefferson

Davis Highway, Room 920, Arlington,

VA 22202–4502. Telephone (703) 607–

2943.

[FR Doc. 96–15078 Filed 6–24–96; 8:45 am]

BILLING CODE 5000–04–F

Privacy Act of 1974; Notice to Amend

Records Systems

AGENCY: Defense Logistics Agency,

DOD.

ACTION: Notice to amend records

systems.

SUMMARY: The Defense Logistics Agency

proposes to amend five systems of

records notices in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

The amendments consist of changing

an address from Defense Manpower

Data Center, 99 Pacific Street, Suite

155A, Monterey, VA 93940–2453 to

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

DATES: The amendments will be

effective on July 25, 1996, unless

comments are received that would

result in a contrary determination.

ADDRESSES: Send comments to the

Privacy Act Officer, Defense Logistics

Agency, DASC-RP, Alexandria, VA

22304–6100.

FOR FURTHER INFORMATION CONTACT: Ms.

Susan Salus at (703) 767–6183.

SUPPLEMENTARY INFORMATION: The

Defense Logistics Agency notices for

systems of records subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

The amendments consist of changing

an address from Defense Manpower

Data Center, 99 Pacific Street, Suite

155A, Monterey, VA 93940–2453 to

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act (5 U.S.C. 552a), as

amended, which would require the

submission of a new or altered system

report. The specific changes to the

records systems being amended are set

forth below followed by the notices, as

amended, published in their entirety.

Dated: June 10, 1996.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

§322.11 DMDC

SYSTEM NAME:

Federal Creditor Agency Debt

Collection Data Base.

SYSTEM LOCATION:

Primary location: W. R. Church

Computer Center, Naval Postgraduate

School, Monterey, CA 93943–5000.

Decentralized segments: Military and

civilian payment and personnel centers

of the military services, the Office of

Personnel Management, and Federal

creditor agencies.

Backup location: Defense Manpower

Data Center, DoD Center Monterey Bay,
32780 Federal Register / Vol. 61, No. 123 / Tuesday, June 25, 1996 / Notices

400 Gigling Road, Seaside, CA 93955–

6771.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Defense officers and

enlisted personnel, members of reserve

and guard components, retired military

personnel. All Federal-wide civilian

employees and retirees. Individuals

identified by Federal creditor agencies

as delinquent in repayment of debts

owed to the U.S. Government.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number, debt

principal amount, interest and penalty

amount, if any, debt reason, debt status,

demographic information such as grade

or rank, sex, date of birth, duty and

home address, and various dates

identifying the status changes occurring

in the debt collection process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Debt Collection Act of 1982 (Pub.L.

97–365); 5 U.S.C. 5514 ‘‘Installment

Deduction of Indebtedness’’; 10 U.S.C.

136; 4 CFR Chapter II ‘‘Federal Claims

Collection Standards’’; 5 CFR 550.1101–

1108 ‘‘Collection by Offset from

Indebted Government Employees’’;

‘‘Guidelines on the Relationship

Between the Privacy Act of 1974 and the

Debt Collection Act of 1982’’, March 30,

1983 (48 FR 15556, April, 1983); the

Interagency Agreement for Federal

Salary Offset Initiative (Office of

Management and Budget, Department of

the Treasury, Office of Personnel

Management and the Department of

Defense, April 1987); and Office of

Management and Budget Guidelines (54

FR 52818, June 19, 1989) interpreting

the provisions of the Privacy Act (5

U.S.C. 552a) pertaining to computer

matching.

PURPOSE(S):

The primary purpose for the

establishment of this system of records

is to maintain a computer data base

permitting computer matching in

compliance with the Privacy Act of

1974 (5 U.S.C. 552a) as amended, to

assist and implement debt collection

efforts by Federal creditor agencies

under the Debt Collection Act of 1982

to identify and locate individual

debtors.

To increase the efficiency of U.S.

Government-wide efforts to collect debts

owed the U.S. Government.

To provide a centralized Federal data

bank for computer matching of Federal

employment records with delinquent

debt records furnished by Federal

creditor agencies under an Interagency

agreement sponsored and monitored by

the Department of the Treasury and the

Office of Management and Budget.

To identify and locate employees or

beneficiaries who are receiving Federal

salaries or other benefit payments and

indebted to the creditor agency in order

to recoup the debt either through

voluntary repayment or by

administrative or salary offset

procedures established by law.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Individual’s name, Social Security

Number, Federal agency or military

service, category of employees, Federal

salary or benefit payments, record of

debts and current work or home address

and any other appropriate demographic

data to a Federal creditor agency for the

purpose of contacting the debtor to

obtain voluntary repayment and, if

necessary, to initiate any administrative

or salary offset measures to recover the

debt.

To the Office of Finance of the U.S.

House of Representatives and the

Disbursing Office of the U.S. Senate,

records of individual indebtedness from

this system of records consisting of

individual name, Social Security

Number and amount, to be used to

identify House and Senate members and

their employees indebted to the Federal

government for the purpose of collecting

the debts.

The Defense ‘‘Blanket Routine Uses’’

do not apply to this system of records.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored on magnetic

computer tape.

RETRIEVABILITY:

Records are retrieved by social

security number and name from a

computerized index.

SAFEGUARDS:

Primary location at the W. R. Church

Computer Center, Monterey, CA, tapes

are stored in a controlled access area;

tapes can be physically accessed only by

computer center personnel and can be

mounted for processing only if the

appropriate security code is provided.

At the backup location in Monterey,

CA, tapes are stored in rooms protected

with cipher locks, the building is

secured after hours, and only properly

cleared and authorized personnel have

access.

RETENTION AND DISPOSAL:

Records are erased within six months

after each match cycle.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Director, Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

NOTIFICATION PROCEDURES:

Individuals seeking to determine

whether information about themselves

is contained in this system of records

should address written inquiries to the

Deputy Director, Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system of records should address

written inquiries to the Deputy Director,

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

Written requests for information

should contain the full name, social

security number, current address and

telephone number of the individual

requesting information.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records,

and for contesting contents and

appealing initial agency determinations

are published in DLA Regulation

5400.21; 32 CFR part 323; or may be

obtained from the Privacy Act Officer.

RECORD SOURCE CATEGORIES:

Federal creditor agencies, the Office

of Personnel Management and DOD

personnel and finance centers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

§322.20 DMDC

SYSTEM NAME:

Reenlistment Eligible File (RECRUIT).

SYSTEM LOCATION:

Primary location: W.R. Church

Computer Center, Naval Postgraduate

School, Monterey, CA 93943–5000.

Back-up file: Defense Manpower Data

Center, DoD Center Monterey Bay, 400

Gigling Road, Seaside, CA 93955–6771.
Federal Register / Vol. 61, No. 123 / Tuesday, June 25, 1996 / Notices 32781

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Former enlisted personnel of the

military services who separated from

active duty since 1971.

CATEGORIES OF RECORDS IN THE SYSTEM:

Computer records consisting of Social

Security Number, name, service, date of

birth and date of separation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 136.

PURPOSE(S):

The purpose of the system is to assist

recruiters in reenlisting prior service

personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Any record may be disclosed to law

enforcement or investigatory authorities

for investigation and possible criminal

prosecution, civil court action or

regulatory order. Any record may be

disclosed to Coast Guard recruiters in

the performance of their assigned

duties.

The ‘‘Blanket Routine Uses’’ set forth

at the beginning of DLA’s compilation of

systems of records notices apply to this

system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

All records are stored on disc with a

full backup on magnetic tape.

RETRIEVABILITY:

Retrievable by Social Security

Number.

SAFEGUARDS:

Disc file is protected by password

access and hard-wire system.

Monterey, CA location has tape

storage area in locked room accessible

only to authorized personnel; building

is locked after hours.

Recruiters making telephone inquiries

must have valid recruiter identification

and call back number.

RETENTION AND DISPOSAL:

Records are retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Chief, Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Manager, RECRUIT System, Defense

Manpower Data Center, DoD Center

Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Manager, RECRUIT

System, Defense Manpower Data Center,

DoD Center Monterey Bay, 400 Gigling

Road, Seaside, CA 93955–6771.

Written requests for information

should contain the full name, current

address, telephone number, Social

Security Number, and date of separation

of the individual.

For personal visits, the individual

should be able to provide some

acceptable identification such as

driver’s license.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records

and for contesting contents and

appealing initial agency determinations

are published in DLA Regulation

5400.21; 32 CFR part 323; or may be

obtained from the Privacy Act Officer.

RECORD SOURCE CATEGORIES:

The data contained in the system are

obtained from the Army, Navy, Air

Force, Marine Corps, and Coast Guard.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

§322.35 DMDC

SYSTEM NAME:

Survey and Census Data Base.

SYSTEM LOCATION:

Primary location - W.R. Church

Computer Center, Naval Postgraduate

School, Monterey, CA 93943–5000.

Decentralized locations for back-up

files - Department of Defense, Defense

Manpower Data Center, 1600 Wilson

Boulevard, 4th Floor, Arlington, VA

22209–2593, and Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All individuals targeted for a census

and who returned census forms or

individuals who were selected at

random for survey administration and

who completed survey forms. Survey

data is collected on a periodic basis.

Individuals include both civilians and

military members and all persons

eligible for DOD benefits. Among

civilian respondents are young men and

women of military age and applicants to

the military services.

CATEGORIES OF RECORDS IN THE SYSTEM:

Survey responses and census

information:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 136 and 2358; E.O. 9397;

DOD Directive 5124.2, Assistant

Secretary of Defense (Force Management

and Personnel).

PURPOSE(S):

The purposes of the system are to

count DOD personnel and beneficiaries

for evacuation planning, apportionment

when directed by oversight authority

and for other policy planning purposes,

and to obtain characteristic information

on DOD personnel and households to

support manpower and benefits

research; to sample attitudes and/or

discern perceptions of social problems

observed by DOD personnel and to

support other manpower research

activities; to sample attitudes toward

enlistment in and determine reasons for

enlistment decisions. This information

is used to support manpower research

sponsored by the Department of Defense

and the military services.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The information may be used to

support manpower research sponsored

by other Federal agencies.

The ‘‘Blanket Routine Uses’’ set forth

at the beginning of DLA’s compilation of

systems of records notices apply to this

system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic computer tape.

RETRIEVABILITY:

Records can be retrieved by Social

Security Number; by institutional

affiliation such as service membership;

and by individual characteristics such

as educational level.
32782 Federal Register / Vol. 61, No. 123 / Tuesday, June 25, 1996 / Notices

SAFEGUARDS:

Tapes stored at the primary location

are kept in a locked storage cage in a

controlled access area; tapes stored at

the back-up locations are kept in locked

storage areas in buildings which are

locked after hours.

RETENTION AND DISPOSAL:

Computer records are permanent;

survey questionnaires and census forms

are destroyed after computer records

have been created.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Defense Manpower Data

Center, 1600 Wilson Boulevard, 4th

Floor, Arlington, VA 22209–2593.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether this system contains

information about themselves should

address written inquiries to the Director,

Defense Manpower Data Center, 1600

Wilson Boulevard, 4th Floor, Arlington,

VA 22209–2593.

Written requests should contain the

full name, Social Security Number, and

current address and telephone numbers

of the individual. In addition, the

appropriate data and location where the

survey was completed should be

provided.

For personal visits, the individual

should be able to provide some

acceptable identification such as

driver’s license or military or other

identification card.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

system should address written inquiries

to the Director, Defense Manpower Data

Center, 1600 Wilson Boulevard, 4th

Floor, Arlington, VA 22209–2593.

Written requests should contain the

full name, Social Security Number, and

current address and telephone numbers

of the individual. In addition, the

appropriate data and location where the

survey was completed should be

provided.

For personal visits, the individual

should be able to provide some

acceptable identification such as

driver’s license or military or other

identification card.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records

and for contesting contents and

appealing initial agency determinations

are published in DLA Regulation

5400.21; 32 CFR part 323; or may be

obtained from the Privacy Act Officer.

RECORD SOURCE CATEGORIES:

The survey and census information is

provided by the individual; additional

data obtained from Federal records are

linked to individual cases in some data

sets.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

§322.50 DMDC

SYSTEM NAME:

Defense Enrollment/Eligibility

Reporting System (DEERS).

SYSTEM LOCATION:

Primary location: W.R. Church

Computer Center, Navy Postgraduate

School, Monterey, CA 93920–5000.

Decentralized segments: A support

center and an eligibility center are

maintained and operated by a contractor

in Monterey, CA and Alexandria, VA;

two data processing centers in

Sacramento, CA and Camp Hill, PA and

the Processing Center for Automation of

DOD Forms 1171 in Monterey, CA.

Back-up files are maintained at the

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Active duty Armed Forces and reserve

personnel and their dependents, retired

Armed Forces personnel and their

dependents; surviving dependents of

deceased active duty or retired

personnel; active duty and retired Coast

Guard personnel; active duty and retired

Public Health Service personnel

(Commissioned Corps) and their

dependents; and active duty and retired

National Oceanic and Atmospheric

Administration employees

(Commissioned Corps) and their

dependents; and State Department

employees employed in a foreign

country and their dependents and any

other individuals entitled to care under

the health care program; providers and

potential providers of health care; and

any individual who submits a health

care claim.

CATEGORIES OF RECORDS IN THE SYSTEM:

Computer files containing

beneficiary’s name, Service or Social

Security Number of sponsor, enrollment

number, relationship of beneficiary to

sponsor, residence address of

beneficiary or sponsor, date of birth of

beneficiary, sex of beneficiary, branch of

service of sponsor, dates of beginning

and ending eligibility, number of

dependents of sponsor, primary unit

duty location of sponsor, race and

ethnic origin of beneficiary, occupation

of beneficiary, rank/pay grade of

sponsor, and claim records of

CHAMPUS claims containing enrolled,

patient and provider data such as cause

of treatment, amount of payment, name

and Social Security or tax ID number of

providers of care. Information on

individual records may extend to blood

test results, dental care premium codes

and dental x-rays.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 136; 1969 Pub. L. 91–121,

Section 404(A)(2), Establishment of the

Assistant Secretary of Defense for

Health Affairs; the Presidentially

Commissioned Department of Defense,

Department of Health, Education and

Welfare, Office of Management and

Budget Report of the Health Care Study

(completed December 1975): DOD

Directive 1341.1, Defense Enrollment/

Eligibility Reporting System, October

14, 1981; DOD Instruction 1341.2,

DEERS Procedures; E.O. 9397.

PURPOSE(S):

The purpose of the system is to

provide a data base for determining

eligibility to receive health care benefits

under the Uniformed Health Services

Delivery System and CHAMPUS, to

support DOD health care management

programs, to provide identification of

deceased members, to monitor the

accuracy of payments and to identify

and collect overpaid amounts and to

detect fraud and abuse of the benefit

program by claimants and providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To the Department of Health and

Human Services; Department of

Veterans Affairs; Department of

Commerce; Department of

Transportation for the conduct of health

care studies, for the planning and

allocation of medical facilities and

providers, for support of the DEERS

enrollment process, and to identify

individuals not entitled to health care.

The data provided includes Social

Security Number, name, age, sex,

residence and demographic parameters

of each Department’s enrollees and

dependents.

To the Social Security Administration

(SSA) to perform computer data

matching against the SSA Wage and

Earnings Record file for the purpose of

identifying employers of Department of

Defense (DOD) beneficiaries eligible for

health care. This employer data will in

turn be used to identify those employed

beneficiaries who have employment

related group health insurance, to

coordinate insurance benefits provided

by DOD with those provided by the

other insurance. This information will

also be used to perform computer data
Federal Register / Vol. 61, No. 123 / Tuesday, June 25, 1996 / Notices 32783

matching against the SSA Master

Beneficiary Record file for the purpose

of identifying DOD beneficiaries eligible

for health care who are enrolled in the

Medicare Program, to coordinate

insurance benefits provided by DOD

with those provided by Medicare.

To other Federal agencies and State,

local and territorial governments to

identify fraud and abuse of the Federal

agency’s programs and to identify

debtors and collect debts and

overpayment in the DOD health care

programs.

To each of the fifty states and the

District of Columbia for the purpose of

conducting an on going computer

matching program with state Medicaid

agencies to determine the extent to

which state Medicaid beneficiaries may

be eligible for Uniformed Services

health care benefits, including

CHAMPUS and to recover Medicaid

monies from the CHAMPUS program.

To private dental care providers to

assure treatment eligibility.

The ‘‘Blanket Routine Uses’’

published at the beginning of DLA’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on magnetic

tapes and disks are housed in a

controlled computer media library.

RETRIEVABILITY:

Records about individuals are

retrieved by an algorithm determined by

contractor which uses name, enrollment

number, Social Security Number, date

of birth, rank and duty location as

possible inputs. Retrievals are made on

a summary basis by geographic

characteristics and location and

demographic characteristics.

Information about individuals will not

be distinguishable in such summary

retrievals. Retrievals for the purposes of

generating address lists for direct mail

distribution of health care information

may be made using selection criteria

based on geographic and demographic

keys.

SAFEGUARDS:

Computerized records are maintained

in a controlled area accessible only to

authorized personnel. Entry to these

areas is restricted to those personnel

with a valid requirement and

authorization to enter. Physical entry is

restricted by the use of locks, guards,

administrative procedures (e.g., fire

protection regulations). Exits used

solely for emergency situations is

secured to prevent unauthorized

intrusion.

Personal data stored at a separate

location for backup purposes is

protected at least comparably to the

protection provided at the primary

location.

Requirements for protection of

information are binding on contractors

or their representative and are subject to

the following minimum standards:

Access to personal information is

restricted to those who require the

records in the performance of their

official duties, and to the individuals

who are the subjects of the record or

their authorized representatives. Access

to personal information is further

restricted by the use of passwords

which are changed periodically.

All those officials whose duties

require access to, or processing and

maintenance of personal information are

trained in the proper safeguarding and

use of the information.

RETENTION AND DISPOSAL:

Computerized records on an

individual are maintained as long as the

individual is legally eligible to receive

health care benefits from the Uniformed

Health Sciences Delivery System. The

records are maintained for two (2) years

after termination of eligibility.

Records may be disposed of or

destroyed in accordance with DOD

Component record management

regulations which conform to the

controlling disposition of such material

as set forth in 44 U.S.C. 3301–3314.

Non-record material containing personal

information and other material of

similar temporary nature is destroyed as

soon as its intended purpose has been

served under procedures established by

the Head of the DOD Component

consistent with the following

requirement. Such material shall be

destroyed by tearing, burning, melting,

chemical deposition, pulping,

pulverizing, shredding, or mutilation

sufficient to preclude recognition or

reconstruction of the information.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Director,Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Deputy

Director, Defense Manpower Data

Center, DoD Center Monterey Bay, 400

Gigling Road, Seaside, CA 93955–6771.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Deputy Director,

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

Written requests for the information

should contain full name of individual

and sponsor, if applicable, and other

attributes required by previously

mentioned search algorithm.

For personal visits the individual

should be able to provide a data element

required to satisfy the previously

mentioned algorithm. Identification

should be corroborated with a driver’s

license or other positive identification.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records

and for contesting contents and

appealing initial agency determinations

are published in DLA Regulation

5400.21; 32 CFR part 323; or may be

obtained from the Privacy Act Officer.

RECORD SOURCE CATEGORIES:

Personnel and financial pay systems

of the Military Departments, the Coast

Guard, the Public Health Service, the

National Oceanic and Atmospheric

Administration, other Federal agencies

having employees eligible for military

medical care.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

§322.53 DMDC

SYSTEM NAME:

Defense Debt Collection Data Base.

SYSTEM LOCATION:

Primary Location: W. R. Church

Computer Center, Naval Postgraduate

School, Monterey, CA 93943–5000.

Back-up files maintained at the

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

Decentralized segments - military and

civilian financial and personnel centers

of the services.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All offices and enlisted personnel,

members of reserve components, retired

military personnel and survivors and

deceased military personnel, Federal

civilian employees, and contractors who

have been identified as being indebted

to the United States Government.

CATEGORIES OF RECORDS IN THE SYSTEM:

Computer records containing name,

Social Security Number, debt principal
32784 Federal Register / Vol. 61, No. 123 / Tuesday, June 25, 1996 / Notices

amount, interest and penalty amount (if

any), debt reason, debt status,

demographic information such as grade

or rank, sex, date of birth, location, and

various dates identifying the status

changes occurring in the debt collection

process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 136 and Pub. L. 97–365,

Debt Collection Act of 1982.

PURPOSE(S):

The purpose of the system of records

is to provide the DOD with a central

record of all debts and debtors either

under current or past financial

obligation to the United States

Government to control and report on the

debt collection process.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Other Federal Agencies - Records of

debtors obligated to DOD, but currently

employed by another Federal agency are

referred to the employing agency under

the provisions of the Debt Collection

Act of 1982 for collection of the debt.

Records of debtors employed by DOD,

but obligated to another Federal agency

will be released to the other agency

upon collection of the debt.

Internal Revenue Service - Record

may be referred to obtain home address.

Office of Personnel Management -

Records may be referred to obtain

current employment location.

Credit Bureaus and Debt Collection

Agencies - Records may be referred to

private contract organizations to comply

with the provisions of the Debt

Collection Act of 1982 for non-payment

of a outstanding debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored on magnetic tape.

RETRIEVABILITY:

Records are retrieved by social

security number and name from a

computerized index.

SAFEGUARDS:

Primary location - W. R. Church

Computer Center - tapes are stored in a

controlled access area; tapes can be

physically accessed only by computer

center personnel and can be mounted

for processing only if the appropriate

security code is provided.

Back-up location - Monterey,

California - tapes are stored in rooms

protected with cypher locks, building is

locked after hours, and only properly

cleared and authorized personnel have

access.

RETENTION AND DISPOSAL:

Records are retained indefinitely as a

financial record.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Director, Defense Manpower

Data Center, DoD Center Monterey Bay,

400 Gigling Road, Seaside, CA 93955–

6771.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Deputy

Director, Defense Manpower Data

Center, DoD Center Monterey Bay, 400

Gigling Road, Seaside, CA 93955–6771.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Deputy Director,

Defense Manpower Data Center, DoD

Center Monterey Bay, 400 Gigling Road,

Seaside, CA 93955–6771.

Individuals should provide

information that contains the full name,

Social Security Number, and current

address and telephone number of the

individual.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records

and for contesting contents and

appealing initial agency determinations

are published in DLA Regulation

5400.21; 32 CFR part 323; or may be

obtained from the Privacy Act Officer.

The record accuracy may also be

contested through the administrative

processes contained in Pub. L. 97–365,

Debt Collection Act of 1982.

RECORD SOURCE CATEGORIES:

The military services and any other

Federal agency.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 96–15077 Filed 6–24–96; 8:45 am]

BILLING CODE 5000–04–F

Corps of Engineers

Availability of Surplus Land and

Buildings Located at Savanna Army

Depot, Savanna, IL

AGENCY: U.S. Army Corps of Engineers,

Louisville District.

ACTION: Notice of Availability.

SUMMARY: This notice identifies the

surplus real property located at Savanna

Army Depot, Route 84, (approximately 7

miles north of the town of Savanna)

Savanna, Illinois.

FOR FURTHER INFORMATION CONTACT:

For more information regarding

particular properties identified in this

notice (i.e. acreage, floor plans, existing

sanitary facilities, exact street address),

contact Ms. Laura Whitworth, Army

Corps of Engineers, P.O. Box 59,

Louisville, KY 40201–0059 (telephone

502/625–7303, fax 502–625–7324); or

Mr. Arlen Dahlman, Base Transition

Field Office, Savanna Army Depot

Activity, Savanna, Illinois 61074–9636

(telephone 815/273–8311).

SUPPLEMENTARY INFORMATION: This

surplus property is available under the

provisions of the Federal Property and

Administrative Services Act of 1949 and

the Base Closure Community

Redevelopment and Homeless

Assistance Act of 1994. Notices of

interest should be forwarded to Savanna

Army Depot Local Redevelopment

Authority, ATTN: Mr. Steven M. Haring,

P.O. Box 325, Savanna, Illinois 61074

(telephone 815/273–4371).

The surplus real property totals 3,157

acres and includes 15 office buildings,

201 storage/warehouse buildings

ranging in square footage, 251 other

buildings including recreation, housing

and dining areas, maintenance facilities,

and various metal and woodworking

shops. A railroad runs throughout the

installation giving access to many areas

including the loading docks.

Gregory D. Showalter,

Army Federal Register Liaison Officer.

[FR Doc. 96–16145 Filed 6–24–96; 8:45 am]

BILLING CODE 3710–JB–M

Available Surplus Real Property at

Camp Bonneville, Located in Clark

County, WA

AGENCY: U.S. Army Corps of Engineers,

Seattle District.

ACTION: Notice.

SUMMARY: This notice identified the

surplus real property located at Camp

Bonneville, located in Clark County,

Washington Camp Bonneville is located

approximately 10 miles northeast of

Vancouver, Washington.

FOR FURTHER INFORMATION CONTACT:

Management and Disposal Branch, Real

Estate Division, U.S. Army Corps of

Engineers, Seattle District, P.O. Box

3755, Seattle, WA 98124–2255; Mrs.

Lynn Walters, Realty Specialist;