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DECLARATION OF GADEIR I. ABBAS RE: MOTION FOR PRELIMINARY INJUNCTIVE RELIEF

CAIR LEGAL DEFENSE FUND

Lena F. Masri (D.C. Bar # 100019) (seeking pro hac vice admission)

Email: lmasri@cair.com

Gadeir I. Abbas* (VA Bar # 81161) (seeking pro hac vice admission)

Email: gabbas@cair.com

Carolyn M. Homer (D.C. Bar # 1049145) (seeking pro hac vice admission)

Email: chomer@cair.com

453 New Jersey Ave., SE

Washington, DC 20003

Phone: (202) 742-6420

Fax: (202) 379-3317

KELLY / WARNER, PLLC

8283 N. Hayden Road, Suite 229

Scottsdale, Arizona 85258 

Raeesabbas Mohamed, Esq. (AZ Bar # 027418)

Email: raees@kellywarnerlaw.com

Phone: (480) 331-9397

Fax: (866) 961-4984

Attorneys for Plaintiffs 

* Licensed in VA, not in D.C.

Practice limited to federal matters

UNITED STATES DISTRICT COURT

DISTRICT OF ARIZONA

PHOENIX DIVISION

AMERICAN MUSLIMS FOR PALESTINE

and DR. HATEM BAZIAN 

Plaintiffs,

vs.

ARIZONA STATE UNIVERSITY; ARIZONA 

BOARD OF REGENTS; and MARK 

BRNOVICH, in his official capacity as 

Attorney General of Arizona

Defendants.

Case No. CV-18-670-PHX-JJT

DECLARATION OF GADEIR I. ABBAS IN 

SUPPORT OF PLAINTIFFS’ MOTION FOR 

PRELIMINARY INJUNCTIVE RELIEF
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– 1 – DECLARATION OF GADEIR I. ABBAS RE: MOTION FOR PRELIMINARY INJUNCTIVE RELIEF

DECLARATION OF GADEIR I. ABBAS

1. My name is Gadeir I. Abbas, and I am a Senior Litigation Attorney with 

the CAIR Legal Defense Fund in Washington, D.C. I represent Plaintiffs American 

Muslims for Palestine and Dr. Hatem Bazian in this case. I have personal 

knowledge of the facts set out in this Declaration. If called upon as a witness I 

would competently testify as to the matters stated herein.

2. Attached as Exhibit A is a true and correct copy of Arizona State 

University’s Student Organization Handbook, last updated March 7, 2017, and 

available at https://eoss.asu.edu/sites/default/files/webform/Student_Org_Handbook 

_2017-2018_ASU.pdf (link captured on February 22, 2018).

3. Attached as Exhibit B is a true and correct copy of Arizona State 

University’s Academic Affairs Manual, Section 201: Academic Freedom, available 

at https://www.asu.edu/aad/manuals/acd/acd201.html (link captured on February 22, 

2018). 

4. Attached as Exhibit C are true and correct copies of the landing pages 

for the following ASU schools, departments, and programs, each of which is

available at a corresponding URL, which was captured as of February 22, 2018.

A. School of Politics and Global Studies, https://spgs.clas.asu.edu/

B. School of Historical, Philosophical, and Religious Studies, 

https://shprs.asu.edu/

C. Department of Jewish Studies, https://jewishstudies.clas.asu.edu/

D. Council for Arabic and Islamic Studies, https://cais.asu.edu/

E. Center for the Study of Religion and Conflict, 

https://csrc.asu.edu/
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– 2 – DECLARATION OF GADEIR I. ABBAS RE: MOTION FOR PRELIMINARY INJUNCTIVE RELIEF

F. Center for Strategic Communication, http://csc.asu.edu/

5. Attached as Exhibit D is highlighted excerpts from ASU’s searchable 

student organization portal page, available at http://asu.orgsync.com/search. As of 

February 22, 2018 this portal linked to 1462 separate student organizations. The 

highlights are intended to emphasize the variety of student organizations with

potential interests in Israel, Palestine, and the Middle East.

6. Attached as Exhibit E are true and correct copies of the public 

Facebook pages for a half-dozen events hosted by the Muslim Students Association 

of Arizona State University during the last year. The pages appear as of their access 

on February 22, 2018. They include:

A. February 3, 2018: History Of Islam In America With Ustadh 

Ubaydullah Evans, 

https://www.facebook.com/events/2047737328772635

B. November 21, 2017: Annual Interfaith Dinner, 

https://www.facebook.com/events/130198050978729/

C. September 27, 2017: Discussion: The State of American Islam, 

https://www.facebook.com/events/118192645528597/

D. September 20, 2017: Contemporary Perception of Islam: Panel 

and Dialogue, 

https://www.facebook.com/events/255848224937009/

E. March 28, 2017: Islam in the Modern World, 

https://www.facebook.com/events/1527967817215657/

F. March 27, 2017: Women in Islam: Beyond the Stereotypes, 

https://www.facebook.com/events/645277042345983/
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– 3 – DECLARATION OF GADEIR I. ABBAS RE: MOTION FOR PRELIMINARY INJUNCTIVE RELIEF

7. Attached as Exhibit F is a true and correct copy of a March 4, 2013

blog post by Students for Justice in Palestine (ASU Chapter) regarding that year’s 

“Israeli Apartheid Week.” The post is available at http://sjpalestine.com/israeliapartheid-week-day-1-mock-illegal-separation-wall/ (link captured on February 22, 

2018). 

8. Attached as Exhibit G is a true and correct copy of the public

Facebook page for “ASU Israel Day Presented by Hillel Jewish Student Center,” an 

event from April 6, 2017. The post is available at https://www.facebook.com/ 

events/1819102804782096/ (link captured on February 22, 2018). 

9. I verify under penalty of perjury under the laws of the United States

that the foregoing is true and correct. 

Executed on March 2, 2018 at Washington, D.C. 

By:

Gadeir I. Abbas
Exhibit A
Student Organization Handbook Updated 3/7/2017 1

Student Organization

Handbook

2017-2018
Student Organization Handbook Updated 3/7/2017 2

Arizona State University

Student Organizations

Arizona State University is excited about your interest in student organizations. We recognize that student organizations 

provide a valuable service to the ASU community by providing leadership development, spirit, activism, public service, 

and social and cultural interaction. As a student at ASU, you have the unique opportunity to participate in a wide variety 

of activities. Involvement in student organizations is a great way to connect to the campus, build leadership skills, meet 

people and have fun! There are many benefits to being involved in a student organization at ASU:

 Ease the transition from one school to another. 

 Helps you meet people and make friends with those who have similar interests as well as learn about, 

understand and appreciate other cultures, identities and perspectives. 

 Involved students are more likely to graduate. 

 Involved students feel more connected to the University, the campus, other students and are more familiar with 

the resources the University provides. 

 Involved students report higher levels of satisfaction with their college experience. 

 Being involved encourages and advances your development on all levels: intellectual, cultural, spiritual and 

social. 

 You will gain knowledge, skills and experience in leadership, communication, problem-solving, group 

development and management, budgeting and finance, presentation and public speaking, and much more.

 You will become knowledgeable about what is happening on campus. 

Build your resume with extra-curricular and leadership development activities. Student organizations exist to build upon 

and enrich the classroom experience. Every student is invited to participate in activities and find a place to belong. ASU 

believes involvement outside of the classroom is an important aspect of your education. Any student can take the 

initiative to create a new student organization. There is an organization to meet your needs, whether you arrive at ASU

with outstanding leadership ability or emerging potential. The university expects that all student organizations 

exemplify respect and inclusion in all organization events and activities. As you represent your organization through its 

events and activities, remember that you are also representing ASU. Please review and pay close attention to the 

guidelines and policies in this handbook. Feel free to consult a staff member at your campus location for clarification, 

guidance, and advice at any time. We encourage and welcome feedback on this handbook and all programs and services 

offered. For additional information, visit www.asu.edu/clubs.
Student Organization Handbook Updated 3/7/2017 3

Contents

Introduction ............................................................................................................................................................................ 4

Student Organizations Office Locations.................................................................................................................................. 4

General Information ............................................................................................................................................................... 5

Starting a New Student Organization ................................................................................................................................. 5

Student Organization Registration...................................................................................................................................... 5

New Student Organization Registration ............................................................................................................................. 5

Student Organization Re-registration................................................................................................................................. 5

Naming Your Student Organization .................................................................................................................................... 7

Membership and Officer Requirements............................................................................................................................. 7

Starting a Non-profit Organization ..................................................................................................................................... 8

Events and Space Reservations............................................................................................................................................... 8

Academic Facilities & Classrooms....................................................................................................................................... 8

Location Specific Reservations............................................................................................................................................ 8

Sound Guidelines................................................................................................................................................................ 9

Media/Audio-Visual Services and Equipment Rentals........................................................................................................ 9

Food Sales and Catering.......................................................................................................................................................... 9

Food at Events...................................................................................................................................................................10

Aramark/Sun Devil Dining.................................................................................................................................................10

Aramark Contacts..............................................................................................................................................................10

Food Waiver......................................................................................................................................................................10

Organizational Funds ............................................................................................................................................................11

Student Fee Funding .........................................................................................................................................................11

Fundraising & Financial Management ..............................................................................................................................11

Fundraising Events with Alcohol.......................................................................................................................................11

Raffles................................................................................................................................................................................11

Misuse of University Assets..............................................................................................................................................11

Sales and Solicitation Regulations ....................................................................................................................................12

Bank accounts.......................................................................................................................................................................12

Tax Identification Numbers (TIN) or Employee Identification Numbers (EIN) .................................................................13

Marketing and Advertising....................................................................................................................................................13

SunDevilSync .....................................................................................................................................................................13

Movies...............................................................................................................................................................................13

University Policies.................................................................................................................................................................14

Hazing Policy .....................................................................................................................................................................14

Alcohol Policy....................................................................................................................................................................14

Grievance Policy................................................................................................................................................................15

Student Rights and Responsibilities & Code of Conduct ..................................................................................................15

Freedom of Expression .....................................................................................................................................................15

Insurance Policy ................................................................................................................................................................16

University Logos, Marks, and Images................................................................................................................................16

Advertising and Posting Policy ..........................................................................................................................................16

Trademark and Licensing Regulations..............................................................................................................................16

Logo Requests...................................................................................................................................................................16

Student Organization Travel .................................................................................................................................................17

Chartering a Bus................................................................................................................................................................17

Use of Personal Vehicle.....................................................................................................................................................17

Guidelines for Student Organization Travel Outside the United States...........................................................................17
Student Organization Handbook Updated 3/7/2017 4

Introduction 

The Student Organization Handbook is an introduction to the many services and resources available to registered student 

organizations at Arizona State University, as well as policies that impact your organization. More detailed information is 

available at the ASU Student Organization website (asu.edu/clubs). Please review the materials provided in this handbook and 

share this information on to the members of your organization.

While this guide is intended to be a summary of certain matters of interest to student organizations, readers should be aware 

that:

1. This document is not a complete statement of all procedures, rules, and regulations of Arizona State University;

2. The University reserves the right to change, without notice, any procedures, policies, and programs that appear in the 

Student Organization Handbook.

3. Compliance with policies related to student organizations may be reviewed at any time during the year by ASU staff.

4. The various colleges, schools, and departments of the University may have additional procedures and policies that apply to 

student organizations.

If you have any questions, please contact or visit a student organization advisor at your location. It is the job of student 

organization advisors to ensure that your organization is informed about policies and procedures, and has an opportunity for 

personal growth and leadership development. 

Best wishes on a successful academic year!

Student Organization Office Locations

DOWNTOWN

Student Center @ the Post Office, Room L1-15

522 N. Central Ave., Suite 243

Phoenix, AZ 85004 (602) 496-1781

downtownclubs@asu.edu

POLYTECHNIC

Polytechnic Student Union

5999 S. Backus Mall

Mesa, AZ 85212

(480) 727-1098

polytechnicclubs@asu.edu

TEMPE

Memorial Union, 3rd Floor

PO Box 87901

(480) 965-9665

tempeclubs@asu.edu

WEST

Office of Student Engagement UCB 320

PO Box 37100

Phoenix, AZ 85069

(602) 543-8200

westclubs@asu.edu
Student Organization Handbook Updated 3/7/2017 5

General Information

Starting a New Student Organization

The first step to starting a new organization is to explore whether a similar organization already exists. With approximately 

1,000 student organizations at ASU, there are many interest areas being met. Check the website at asu.edu/clubs or contact 

the student organization office at your respective location.

Student Organization Registration

The purpose of student organizations at ASU is to complement students’ academic programs of study and to enhance their 

overall educational experience through development of, exposure to, and participation in social, cultural, intellectual, and 

recreational activities.

New Student Organization Registration

A representative from any new organization is required to attend an information session conducted by the student 

organization staff as part of the registration process. The following documents are required for registration:

1. A completed organization profile online through sundevilsync.asu.edu. A completed organization profile requires ALL 

of the following to be complete: 

 Profile name

 Profile photo

 Current description of organization’s purpose

 Membership roster of at least 3 officers and all current members 

 Upcoming semester meetings

 Memberships have been approved/declined on a regular basis

 Constitution must state that the organization is open to all ASU students

2. A constitution and any governing documents that outline how the organization governs. The constitution is to be 

uploaded online while completing the organization profile.

3. An electronic Advisor Commitment Letter is sent to the organization’s faculty or staff advisor(s). 

a. The organization advisor(s) must be an ASU faculty/staff member employed by ASU at least 50% of the time.

b. In addition, they cannot be on leave or sabbatical during the time they serve as your advisor.

4. At least one officer must either participate in a Student Organization Information Session or meet with an appropriate 

staff person prior to SunDevilSync approval.

Organization requests will be reviewed by Student Organization Staff.

Student Organization Re-Registration

Re-Registration of student organizations is an annual process and must be completed each academic year. The reregistration process of existing student organizations occurs between April 1-30. New student organizations can register 

at any time throughout the year. Once a student organization is established they must be in good standing to re-register.A 

student organization will be considered in good standing if they have:

1. Complied with all University policies and procedures (including those outlined in this document).

2. Has no unpaid debts or outstanding balances with university entities.

3. Has no outstanding or unresolved ABOR Student Code of Conduct violations. Student Organizations may not have 

any outstanding conduct cases with the Office of Student Rights and Responsibilities.If a student organization is 
Student Organization Handbook Updated 3/7/2017 6

currently on a status with the University or has an open case the organization must be working toward resolution of 

the case.

Eligible organizations are permitted to register during the academic year unless the University finds that the organization:

1. Seeks to accomplish its objectives, goals, purposes, or activities through the use of violence; or

2. Engages in activities that materially or substantially interfere with the discipline and normal activities of the University 

or with the rights of others; or

3. Engages in activities that present a danger to property, personnel, and/or orderly function of the university; or

4. Refuses to comply with federal or state laws, including the Americans with Disabilities Act of 1990, Board of Regents’ 

policy, or University rules and regulations.

The privileges conferred through registration may be withdrawn for cause which shall include willfull or negligent violation of 

university, state or federal standards, codes or policies. Registration may also be withdrawn or discontinued for the following:

1. Individual member’s past conduct;

2. Organization’s past conduct;

3. Organization’s stated objectives;

4. Organization that exists solely to conduct business for a for-profit company or vendor. This includes but is not 

limited to: street teams, student brand representatives, boosters, etc.

5. Failure to meet financial obligations to the university.

6. Failure of an organization to carry out its programs consistent with the stated aims and purpose of the organization’s 

constitution, byalws and/or governing documents including statements made on SunDevilSync.

7. At the written request of the organization.

8. When by constitutional provision the organization is dissolved.

9. When an organization does not hold meetings, activities or outings for a period of one academic year.

If registration is denied or revoked by student organization staff, the organization may appeal the decision unless the denial or 

revocation was initiated under the Student Code of Conduct. For more information visit: https://eoss.asu.edu/dos/srr. 

Arizona State University registration of an organization does not constitute university endorsement or approval of the 

organization’s policies and activities. However, it does signify a willingness on the part of the organization to comply with state 

law and the rules, regulations, and policies of the university and the Arizona Board of Regents. Per the Student Services 

Manual: Membership and all privileges, including voting and officer positions, must be extended to all students without regard 

to age, ethnicity, gender, disability, color, national origin, race, religion, sexual orientation, or veteran status. Title IX of the 

Educational Amendments of 1972, §106.14, makes an exception for social fraternities and sororities in regard to gender for 

membership criteria. Religious student organizations will not be denied registration solely because they limit membership or 

leadership positions to students who share the same religious beliefs. These groups, however, may not discriminate in 

membership or leadership on any other prohibited basis (i.e., age, ethnicity, gender, disability, color, national origin, race, 

sexual orientation, or veteran status). For more information visit http://www.asu.edu/aad/manuals/ssm/index.html. 

Timelines associated with registration, membership information change requests, and student 

organization status

Registration of a Student Organization

After receiving a completed SunDevilSync submission for the registered student organization, Student Organization staff will 

review all information. Student Organization staff will look at all submissions within 3 business days. If you have specific 

questions regarding your submission, please email the respective Student Organization contact at your campus location.

If a student organization registration request is not completed (missing information, missing electronic advisor commitment 

letter, etc.) within 60 calendar days from submission date, Student Organization staff will delete the request. If the group 

wishes to continue registering the new student organization a new profile will need to be submitted.

Officer Updates and Advisor Changes
Student Organization Handbook Updated 3/7/2017 7

After receiving a request to update profile, officer, or advisor the Student Organization staff will address the submission within 

3 business days. If you have specific questions regarding your submission, please email the respective Student Organization 

contact at your campus location.

Disabling of an Active Student Organization without an Advisor

Student Organizations staff will disable any registered student organization that does not have an active advisor or whose 

advisor does not meet the criteria of eligibility identified in the “New Student Organization Registration” section above. Upon 

confirmation of an inactive advisor, missing advisor, or advisor on sabbatical, Student Organization staff will notify the listed 

officers of the organization. A notified club will have 10 business days to secure a new eligible advisor. Organizations that are 

unable to secure an advisor will be disabled until an advisor to the club is established. Members of the organization must 

contact the staff respective to their campus location to enable the organization for re-registration.

Disabling of an Inactive Student Organization

Student Organizations staff will disable any organization that fails to re-register during the annual re-registration process. 

Members of the organization must contact the staff respective to their campus location to enable the organization for reregistration.

Deletion of Disabled Student Organizations

Staff will delete any organization profile that has been disabled/inactive for longer than one calendar year. Once an 

organization profile is deleted, any group wishing to re-start the organization will be required to create a new profile and 

apply for registration as a new student organization.

Naming Your Student Organization

Arizona State University recognizes the importance of student organizations in campus life, and encourages student groups to 

register to gain access to a variety of benefits and privileges. However, registered student organizations remain independent, 

voluntary organizations and are not sponsored by the University. Registered student organizations may not use “Arizona 

State University”, “ASU”, or “Arizona State” prior to their organization name as it may imply an official relationship with the 

University. Student groups may use the geographical designation “at Arizona State University” or other variations at the end 

of their name.

Membership and Officer Requirements

1. The organization must be operated by currently enrolled students of ASU.

2. A minimum of three currently enrolled ASU students is required to register a student organization.

3. Membership in a registered student organization is limited to students enrolled for at least one semester hour of 

credit at ASU. Faculty, staff, alumni, and others may participate in the activities and programs of student 

organizations.

4. All officers of a student organization must be currently enrolled in and successfully complete at least three credit 

hours during the semester(s) in which they are officers.

5. All officers must be in good academic and conduct standing. A student on academic or disciplinary probation may not 

hold office but may continue as a member.

6. At least one officer must either participate in an organization information session or meet with an appropriate staff 

person following registration.

7. Membership and all privileges, including voting and officer positions, must be extended to all students without regard 

to age, ethnicity, gender, disability, color, national origin, race, religion, sexual orientation, or veteran status. Title IX 

of the Educational Amendments of 1972, Section 106.14, makes an exception for social fraternities and sororities, in 

regard to gender, for membership criteria. Religious student organizations will not be denied registration solely 

because they limit membership or leadership positions to students who share the same religious beliefs. These 

groups, however, may not discriminate in membership or leadership on any other prohibited basis (i.e., age, ethnicity, 

gender, disability, color, national origin, race, sexual orientation, or veteran status).
Student Organization Handbook Updated 3/7/2017 8

Starting a Non-profit Organization

ASU’s Lodestar Center exists to advance nonprofit leadership practice so that organizations can better achieve their mission. If 

you have questions about starting, governing, managing, or operating a nonprofit organization, visit http://lodestar.asu.edu. 

If you would like to register your organization as non-profit, you must apply with the IRS. For a description of the process, 

please visit http://www.irs.gov

Events and Space Reservations

No student organization may schedule or sponsor any events during the final exam period. 

Academic Facilities & Classrooms

Send an email request to Classroom Scheduling at rooms@asu.edu with the following information:

1. Organization Name

2. Requester Name

3. Advisor Name

4. Additional organization members authorized to make reservations

You will be provided with instructions for the web-based reservation system (https://astra.oasis.asu.edu/astraweb/). Once the 

reservation is complete, you will receive a confirmation. PLEASE forward that confirmation to your advisor. Use of academic 

facilities is a privilege available to registered student organizations. Food and beverages are not allowed in classrooms. Please 

be respectful and adhere to all policies to allow for future use of this privilege.

Sun Devil Fitness Complex 

The SDFC offers reservations for both indoor/outdoor facility spaces. The Sun Devil Fitness Complex will reserve a maximum 

of two dates per semester for ASU Registered Student Organizations free of charge. Any date after the two free reservations 

comes to an hourly rate of $12.50 per hour for each additional date. Reoccurring activity space reservations are only for ASU 

Sport Clubs, Intramurals, and SDFC Programming.

 Gyms/Racquetball Courts/Classrooms: https://fitness.asu.edu/content/indoor-facility-rental-form

 Fields/Sand Volleyball Courts: https://fitness.asu.edu/content/outdoor-facility-rental-form

 Pool: https://fitness.asu.edu/content/pool-rental-form

 Specialty Rentals: https://fitness.asu.edu/content/inflatable-movie-screen-rental-form

Location Specific Reservations 

Downtown 

A.E. England Building, Downtown Phoenix: The A.E. England building is located on Central Avenue in the Civic Space 

Park. This building can be reserved through the academic facility/classroom process. Food is allowed in this building. 

There is a $40/hour charge to use the building on Saturdays or Sundays. 

Civic Space Park, Downtown Phoenix: This venue is managed by the City of Phoenix. While this outdoor space can be 

utilized for special events, use cannot be granted by ASU. Please connect with the Downtown Student 

Organizations for reservation requests https://www.phoenix.gov/parks/parks/party for the City’s reservation 

information.

Student Center @ the Post Office, Downtown Phoenix: This space provides rooms and common areas for 

reservations. To reserve space, an online request form can be submitted. If you have questions regarding this space, 

contact studentcenter@asu.edu. 
Student Organization Handbook Updated 3/7/2017 9

Taylor Mall, Downtown Phoenix: Taylor Mall is the paved walkway located in between the University Center (UCENT) 

and Walter Cronkite School (CRONK) buildings and serves as the primary location for tabling Downtown. You can 

make a reservation for Taylor Mall by submitting an e-mail to taylormallevents@asu.edu.

Sun Devil Fitness Complex (SDFC): Gym, pool, and multipurpose rooms are available for rent. For more information, 

email facilityrentals.downtown@asu.edu.

Polytechnic

Citrus Dining Pavilion, Polytechnic: Reservations for Citrus, Devils Den and the Private Dining Room are available at

https://eoss.asu.edu/polyunion. 

Student Union, Polytechnic: Reservations for the Student Union Cooley Ballrooms and the Student Union Conference 

Room can be made by submitting a request at https://eoss.asu.edu/polyunion/reservations.

Sun Devil Fitness Complex (SDFC): Fields, gyms, pool, and multipurpose rooms are available for use. For more 

information, email Jeff.Bricker@asu.edu.

Tempe

Memorial Union (MU), Tempe: The MU offers meeting/dining rooms with a wide variety of setups and amenities. 

Additionally, you can work with MU staff to arrange a table or activity on Orange Mall, Cady Mall, Hayden Lawn, or 

the MU North Plaza. For more details regarding this process, visit the Event and Meeting Services section of the

https://eoss.asu.edu/mu website. You can also contact MU Event and Meeting Services at (480) 965-3406.

West

The Office of Student Activities & Conference Services (SACS) handles space reservations for meetings, events, and 

tabling requests for all non-academic space at West. Meeting/Event/Tabling requests for outdoor space, University 

Center Building (UCB), Sun Devil Fitness Complex (SDFC), and Verde Dining Pavilion (VDP) can be made by visiting the 

Student Activities & Conference Services website (https://eoss.asu.edu/sacswest) or by contacting the SACS team at 

602-543-7700. The space reservation system does require student organizations to create an account which can take 

24-48 hours to become fully activated. Please work with the SACS team to ensure successful activation of your 

account when reserving space on campus for the first time.

Sound Guidelines

Policies seek to strike a balance between the needs of the students to program in active spaces at Arizona State University, 

and the needs of the surrounding classrooms, offices, and other spaces to fulfill their academic mission. If you are planning an 

on-campus event that may include amplification, be sure to contact your local student organization office for more 

information on sound amplification guidelines. Policy violations not only put your organization at risk, but all programs that 

utilize on-campus space for programming. 

Media/Audio-Visual Services and Equipment Rentals 

Various types of equipment are available for student organization usage at events. Requests can be made through the 

following contacts: 

 Downtown: Work with the student organization office to reserve any media by emailing downtownclubs@asu.edu

 Polytechnic: Specify when making the reservation at https://eoss.asu.edu/polyunion/reservations.

 Tempe: Event and Meeting Services has some equipment available to student groups. Contact 480-965-3406 or 

mureservations@asu.edu

 West: Contact eventsmedia@asu.edu

Additional equipment is available through Student Creative Services. Student Creative Services can be contacted at 

http://www.asucreative.com/.
Student Organization Handbook Updated 3/7/2017 10

Food and Catering

Arizona State University departments and registered student organizations must use authorized catering services for oncampus events. Due to liability issues, it is imperative that individuals representing ASU through university functions ensure 

that all risk management concerns are addressed by securing approved catering services as outlined in the following 

information. Details and additional links are available at https://eoss.asu.edu/mu/plan_event/food. 

Food Waiver 

Occasionally, events involve special requirements that cannot be fulfilled by ASU contracted caterers or approved caterers. In 

such instances, food waivers and vendor proof of insurance are required from event organizers. The food waiver application 

can be found online. A food waiver must be submitted 14 days in advance of the event. Examples of exceptions include: food 

that was donated or a special menu item not offered by Aramark/Sun Devil Dining.

A food waiver is not required for food purchased from one of the retail outlets located in the Tempe Memorial Union. 

The Food Waiver form can be found at https://eoss.asu.edu/sites/default/files/FoodWaiverRequest_0.pdf. 

Please read the following information to determine how to obtain food and beverages for the specific event that you are 

planning.

Food at Events 

No home prepared food or drink is allowed at campus events sponsored by student organizations. Individual students are 

allowed to bring their own brown bag or lunch box meal. However, they may not supply homemade food to others. 

Aramark/Sun Devil Dining 

Aramark can provide a variety of services for your organization, from light refreshments to elegant dinners. Arrangements 

should be made at least two weeks prior to your event. Aramark staff can help you plan a menu to fit your program and your 

budget.

Aramark is the exclusive caterer contracted to provide food at the following Arizona State University locations: 

 Residence Halls: Downtown Phoenix, Polytechnic, Tempe 

 Student Center at the Post Office: Downtown Phoenix campus

 Citrus Dining Pavilion & Student Union: Polytechnic campus 

 Memorial Union and Old Main: Tempe campus

 University Center Building & Verde Dining Pavilion: West campus 

Aramark Contacts

 Downtown Phoenix Campus

602.496.6707

ASUCateringDowntown@gmail.com

 Polytechnic Campus

480.727.1440

ASUCateringPolytechnic@gmail.com

 Tempe Campus

480.965.6508

ASUCatering@gmail.com

 West Campus

602.543.3662

ASUCateringWest@gmail.com
Student Organization Handbook Updated 3/7/2017 11

Additional Food Contracts 

 Atlasta Catering is contracted to provide food at University Club, Tempe campus and Walter Cronkite School of 

Journalism at the Downtown Phoenix Campus

 Sodexo Sports and Leisure is contracted with Sun Devil Athletics 

 For Catering at Gammage Auditorium and Kerr Cultural Center, contact ASU Public Events at 480-965-5062.

Organizational Funds

Student Fee Funding 

All Arizona State University students pay an activity fee that is re-distributed for many campus events and activities. Please 

note that the funding allocation process for undergraduate student organizations is unique to each ASU campus based on the 

process identified by their local University Student Government (USG). Any graduate student organizations should approach 

the Graduate and Professional Student Association (GPSA) for funding. 

More specific information regarding this funding process is available online at the following sites: 

 USG Downtown: http://www.usgdowntown.com

 USG Polytechnic (Student Fee Allocation Board): http://asasup.asu.edu/sfab

 USG Tempe: https://www.asuusg.com/club-funding

 USG West: http://asu.orgsync.com/org/usgw/Funding

 GPSA: http://gpsa.asu.edu/support/gso-funding

Fundraising & Financial Management

Many student organizations choose to hold fundraisers to obtain additional money. Whether the proceeds will be given to a 

charity, used for a specific function, or deposited into an off-campus account, be aware that there are some specific guidelines 

organizations will need to follow when raising funds on campus.

Organizations must have ownership of all activities (i.e. a representative of the organization must be present the length of the 

activity, and a banner with the organization insignia should be prominently displayed). All relevant university rules and 

regulations, as well as federal, state and local laws must be followed. Failure to comply with these may result in Student Code 

of Conduct disciplinary action against the organization and/or specific individuals. It is strongly encouraged for organization 

members to fulfill Cash Handling Training prior to conducting a fundraiser.

Fundraising Events with Alcohol

No student organization may sponsor or co-sponsor an event with alcohol or with an alcohol distributor or tavern 

(tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is 

given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a 

tavern as defined above for the purpose of fundraising. However, an organization may rent or use a room or area in a 

tavern as defined above for a closed event held within the provisions of the Alcohol Policy.

Raffles

The Arizona Attorney General has determined that ASU and its departments and administrative units are NOT permitted to 

conduct raffles. Using an actual raffle ticket for a door prize is permitted, as long as attendees are not required to pay for the 

raffle ticket and everyone has an equal chance of receiving it. Any group planning a raffle should be familiar with the law 

related to this activity and should contact the Office of the Arizona Attorney General for additional information. For more 

information, visit https://ogc.asu.edu/gambling-raffles

For ASU policies concerning gambling and hosting casino nights, visit https://ogc.asu.edu/gambling-raffles

Misuse of University Assets

Misuse of university assets is a violation of policies of the Arizona Board of Regents (ABOR), the Academic Affairs Policies and 

Procedures Manual (ACD), the Staff Personnel Policies and Procedures Manual (SPP), the Student Code of Conduct, and other 

policies of the university (collectively “board and university policies”). Therefore, this policy is in addition to, but does not 
Student Organization Handbook Updated 3/7/2017 12

substitute for other laws and policies governing employees and students at the university, whether currently in effect or 

whether established after the adoption of this policy. Employees and students are required to be familiar with all policies 

governing the appropriate use of university assets. 

Disciplinary action against employees or students for misuse of university assets will be pursued under one or more of those 

policies, using the procedure applicable to that category of employees or students in connection with those policies. The 

policy is available at http://www.asu.edu/aad/manuals/acd/acd123.html. 

Sales and Solicitation Regulations

Vendors sponsored by registered student organizations provide a great opportunity to fundraise. Contact your local Student 

Organization Office for more information regarding how to sponsor a vendor on campus. 

Registered Student Organizations are permitted to sell items on campus for organization fundraising. Food is rarely allowed 

to be sold on campus due to existing university food contracts, along with health and safety regulations. Be sure to consult 

with your student organization office in advance to ensure that the activity is within the university policies. This process does 

require advanced planning and paperwork. 

Have procedures in place for: 

 Inventory control – controlling access to inventory, issuing items to be sold, verifying quantities of unsold items 

returned, physical inventory counts, ordering merchandise, and receiving purchases

 Revenue control – safeguarding assets under your control, receiving sales proceeds, reconciling cash and sales, and 

depositing sales proceeds

 Accounting – verifying deposit of proceeds, verifying the accuracy of inventory receiving, preparing vouchers, 

reviewing physical inventory results, investigating variances, preparing financial reports, and reconciling change in 

inventory

 Authorization – approving invoice payment and reconciliations and reviewing asset variances

Student organizations wishing to conduct sales of food or beverages on university property must receive approval prior to the 

sale, and are responsible for meeting all health and safety regulations. 

Bank accounts 

Monies obtained from dues, fundraisers, sponsorships or donations should be deposited in an off-campus bank account. An 

off-campus bank account is not held to the policies of the University, the University does not take any responsibility in the 

management of your off-campus account. It is the responsibility of each student organization to track expenses and keep 

record of the account number, balance, or the approved officer signers. Any money appropriated from University Student 

Government or the Graduate and Professional Student Association, or a University department may not be deposited into an 

off-campus account. 

The organization operates in the name of the entity and not in the name of the individuals who are part of the organization. 

Student organizations are strongly discouraged from depositing student organization money into an individual member’s 

personal account. Business records should be maintained in the organization’s name, not in the name of an officer. Keep in 

mind that financial institutions will require that checks made payable to the organization be deposited into an account 

established for the organization.

Designate two or more members to be authorized to withdraw funds from your account. Ideally, checks and withdrawals 

should require two officers’ signatures to be valid. This reduces the risk of any unauthorized expenditures.

Financial institutions will require that authorized signers are kept current. If the signers have left their position or the 

university, your organization will experience a delay in withdrawing funds. Changes to the organization’s account must be in 

writing to the financial institution from the current authorized signers. Contact your financial institution to find out how they 

process a change of signers. Most require that at least one of the current signers authorize the change. Advisors are welcome 

to be listed as an authorized signer, if they so choose.
Student Organization Handbook Updated 3/7/2017 13

If appropriate, student organizations are responsible for filing. Often times, student organizations do not earn enough income 

to require filing federal income tax. Please refer to the IRS website at http://www.irs.gov/ for more information. 

Most banks allow organizations to set up accounts under the organization’s name. Typically, your organization must provide:

1. Proof that the organization is an official registered student organization. You can verify if your organization is 

registered by completing a search for your club at www.asu.edu/clubs. If your organization is found, it is registered.

2. Two or more co-signers with photo ID, one of whom could be the club advisor (for transition purposes);

3. A copy of your club’s official constitution and meeting minutes with signatory identified 

4. An Employer Identification Number (EIN) on file with the Internal Revenue Services.

Tax Identification Numbers (TIN) or Employee Identification Numbers (EIN)

The United States Treasury Department and the Internal Revenue Service require an organization to disclose its TIN/EIN when 

opening any type of deposit account. To obtain an off-campus bank account, you will need this number. Registered student 

organizations at ASU cannot use the University’s TIN/EIN. For more information, visit the IRS website at www.irs.gov.

In applying for a TIN/EIN, the organization officer who is listed as the executor of the number will be required to provide 

his/her social security number. When transitioning between officers, it is recommended that the executor of the TIN/EIN be 

switched as well. This will protect the outgoing officer and ensure that his/her name is not associated with the account after 

he/she leaves office. 

Marketing and Advertising

Copies and Mail

Student organizations are offered a limited number of copies per semester as a registered student group. Number of copies 

varies depending on whether the copy is black and white, or color. 

 Downtown Phoenix: Copies can be made at the student organization office front desk (POST L1-15) 

 Polytechnic: Copies can be made at the Student Union Front Desk

 Tempe: Copies are NOT available with the student organization office. Small packages and mail can be delivered to 

the Student Organization Office. All mail that is not picked up by the end of each semester will be delivered to the 

campus address of the primary advisor listed in SunDevilSync.

 West: Marketing requests larger than 8.5 by 11 may be obtained in limited quantity in sizes up to 24 by 26 inches at 

the Student Engagement Office in UCB 320.

SunDevilSync

SunDevilSync helps clubs manage membership and improve communication within their organization as well as with student 

organization staff. SunDevilSync also offers student organizations an array of online options including:

 A customizable page for your organization where you would be able to post upcoming events and meetings, your 

organization mission, welcome message etc. (much like a webpage).

 Improved communication within members through wall posts, mass text messaging and discussion boards.

 Storage of important organization files including your constitution and bylaws, meeting minutes, sponsorship 

information, notes from past events, etc.

 Better organization, through event and meeting tracking (attendance tracking), distributed news and to-do lists, and 

paperless forms.

 Improved membership and retention. Inviting new members to join is as simple as a click of a button. This is also a 

great tool to keep in touch with graduated members.

Movies

Video tapes, DVDs, or downloaded video that is available for rental or purchase are for home viewing purposes only. This 

means they can only be viewed in your private living spaces (e.g., residence hall room, apartment, or private residence). 

Therefore, anytime a group shows a movie in any context, the group must purchase the public viewing rights (copyright) for 

that particular showing. Copyright purchases for a film typically costs between $300 and $1,000 per showing for popular titles 

from major movie distributors. If you are interested in showing a movie, please contact your campus Student Organization 

Office.
Student Organization Handbook Updated 3/7/2017 14

University Policies

Hazing Policy

Hazing is prohibited. Any solicitation to engage in hazing is prohibited. Aiding and abetting another person who is engaged in 

hazing is prohibited. All students, faculty, and staff must take reasonable measures within the scope of their individual 

authority to prevent violations of this policy. It is not a defense to a violation of this policy that the hazing victim consented to 

or acquiesced in the hazing activity.

Violations of this policy or interference in an investigation under this policy by students or student organizations are subject to 

sanctions under the Student Code of Conduct. Any university employee who knowingly permitted, authorized, or condoned 

hazing activity is subject to disciplinary action by the university.

“Hazing” means any intentional, knowing, or reckless act committed by a student, whether individually or in concert 

with other persons, against another student, and in which both of the following apply:

1. The act was committed in connection with an initiation into, an affiliation with, or the maintenance of membership in 

any student organization that is affiliated with the university and;

2. The act contributes to a substantial risk of potential physical injury, mental harm, or degradation, or causes physical 

injury, mental harm, or personal degradation.

“Student Organization” means any team, association, order, society, corps, cooperative, club, fraternity, sorority, or other 

similar group that is affiliated with the university and whose membership consists primarily of students enrolled at the 

university. “Student Organization” includes a local chapter, unit, or other local division consisting primarily of students, 

regardless of the nature of the membership of the larger public or private organization.

“Student” means any person who is enrolled at the university, any person who has been promoted or accepted for enrollment 

at the university, or any person who intends to enroll at or be promoted to the university within the next 12 calendar months. 

A person who meets the definition of a student shall continue to be defined as a student, for the purposes of this policy, until 

the person graduates, transfers, is promoted, or withdraws from the university. 

(http://www.asu.edu/aad/manuals/usi/usi104-03.html)

Alcohol Policy

The following procedures are required for student organizations in regards to hosting events with alcohol:

 Student organizations must be in compliance with all federal, state, county, city and university regulations 

(including STA 106–03: Alcohol and Other Drugs on Campus; ABOR 5-108: Sale and Consumption of Alcoholic 

Beverages on Campus; DPS 202–03: Sales and Service of Alcoholic Beverages on Campus; STA 104-01: Student 

Code of Conduct and Student Disciplinary Procedures) as well as any national organization alcohol/risk 

management policies that apply. 

 A third-party vendor must be hired to provide, serve and distribute alcohol at all events/activities.

 Events with alcohol may only be hosted during the academic year. No events shall take place during Winter 

Break, Spring Break or Summer Session.

 No organization should benefit financially from the sale of alcohol at any event. 

 No organization should purchase alcohol with organization funds, nor may a member or members, on behalf of 

the organization, coordinate the purchase of alcoholic beverages.

 No “open” activities/events (those with unrestricted access) including alcohol should be held. 

 The guest to member ratio at any event should not exceed 3:1. 

 The hosting organization will provide one member per every ten persons in attendance at any event who will 

abstain from consuming alcohol.

 Each activity/event involving alcohol must be planned and approved by the Organization President and Primary 

Advisor 14 days prior to the scheduled event. A sufficient event planning checklist (created by organization) 

should be completed. 

 The guest list should be finalized 24 hours prior to the event. The activity/event guest list should be typed and 

available throughout the event. The guest list will then be filed properly. 
Student Organization Handbook Updated 3/7/2017 15

 Security should be finalized at least 14 days before the event depending on the size or nature of the event. The 

hosting organization should consider employing at least one officer from an accredited law enforcement agency 

as event security. Security guards from licensed, bonded security companies will be acceptable for the 

remaining security personnel. 

 All guests should have a student ID, driver’s license, or other form of government issued identification. No 

person under the age of 18 should be permitted into the event without an Arizona State University-issued ID. A 

Student ID shall not be used in lieu of a government issued ID to establish an individual’s age or date of birth. 

 Unauthorized use, sale, possession, or distribution of any controlled substance or illegal drug, or possession of 

drug paraphernalia that would violate the law is prohibited at all events.

 The host organization shall make available adequate amounts of non-alcoholic beverages and food throughout 

the duration of the activity/function.

 There are to be no drinking games played at an event at any time. 

 Should any individual need medical attention, call 911 promptly. If in the course of an event/activity should an 

incident requiring medical attention or police involvement occur, the event should be terminated and your 

advisor should be notified. 

 Alternate transportation information shall be easily accessible to all activity/event attendees.

 No student organization may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an 

establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold 

or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as 

defined above for purposes of fundraising. However, an organization may rent or use a room or area in a tavern 

as defined above for a closed event held within the provisions of this policy, including the use of a third party 

vendor and guest list. 

Grievance Policy

A disciplinary investigation may be initiated by submitting a written referral to the Dean of Students. The Dean also may 

initiate an investigation based on media reports or other reliable information. The office will accept any complaint that is 

provided in writing, such as email, fax, mailed letter, etc.

Complaint against a student organization: Below are steps to file a formal complaint against a student organization:

 The concerned party should file a complaint with the student organization staff and document the situation.

 The student organization staff will contact the organization’s advisor and ask for a recommendation on the situation;

 If necessary, the student organization will be referred to the Student Rights and Responsibilities Office for code of 

conduct issues.

 The following Campus Community Incident Report may be submitted to the Office of Student Rights and 

Responsibilities: https://eoss.asu.edu/sites/default/files/Incident_Report.pdf

Complaint against an advisor: Below are steps to file a formal complaint against an advisor of a student organization:

 Student should file a complaint with the student organization staff and document the situation.

 The student organization staff will review the complaint and follow-up with the appropriate individuals.

Student Rights and Responsibilities & Code of Conduct

Arizona State University Student Rights & Responsibilities Office information can be found here:

https://eoss.asu.edu/dos/srr

The Student Code of Conduct sets forth the standards of conduct expected of students who choose to join the university 

community. Students who violate these standards will be subject to disciplinary sanctions in order to promote their own 

personal development, to protect the university community, and to maintain order and stability on campus. The Arizona 

Board of Regents Code of Conduct can be found here:

https://eoss.asu.edu/dos/srr/codeofconduct

Freedom of Expression

ASU recognizes and supports the rights of students to engage in lawful free speech activity including: peaceful demonstrations 

and circulation of petitions that do not disrupt the normal educational and administrative function of the University, or 
Student Organization Handbook Updated 3/7/2017 16

interfere with the legitimate rights of others. Additional information about the University’s commitment to free speech is 

available on the Committee for Campus Inclusion website at https://provost.asu.edu/cci.

Insurance Policy

In most cases, ASU does not provide insurance for student organizations. Registered student organizations are responsible 

and liable for the actions and behaviors of their members and officers. Any damages to persons or property would need to be 

covered by the personal insurance of the participants.

If the organization contracts to receive services from a third party, the organization should confirm that the third party has 

sufficient insurance by contacting ASU Insurance Services at 480-965-1851 for guidance. 

University Logos, Marks, and Images

Advertising and Posting Policy

 All advertising must be factual, and should not mislead or misrepresent the real nature of event, activity, service, or 

commodity advertised.

 Advertisements posted on University property by registered campus organizations or an off- campus company or 

group may not imply sponsorship or endorsement by the University.

 All advertisements must bear the names of the sponsoring organizations.

 Advertisement must be removed in a timely manner. 

Materials may be posted on kiosks around campus without prior approval. Materials may be posted on bulletin boards or 

message boards inside buildings subject to the requirements of the department or unit that maintains the board. No materials 

may be posted or placed in or on any other objects or surfaces, including vehicles, buildings, classrooms, parking structures, 

trees, plants, planters, trash receptacles, benches, signage, light poles, or sidewalks. Students, student groups, or 

organizations that violate this policy may be subject to sanctions under the Student Code of Conduct. ASU Police Department 

also may cite individuals who violate this policy for violations of Arizona law.

Decisions regarding the permissibility of posting or distribution will not be made on the basis of content, with the exception

that of materials that contain illegal content or that violate university or Board of Regents’ policies. Examples of impermissible 

content include materials that are obscene, that convey an imminent threat of physical harm to specific individuals, or that 

disclose confidential information without appropriate authorization. This University policy can be reviewed at 

http://www.asu.edu/aad/manuals/pdp/pdp208.html

Trademark and Licensing Regulations

All logos, seals, names, symbols and slogans associated with Arizona State University are trademarks and are the exclusive 

property of Arizona State University. Any individual, organization, or company wishing to use Arizona State University's logos 

and trademarks must obtain the right to do so in writing from the university. ASU Trademark Management is responsible for 

protecting the use of Arizona State University trademarks and for licensing commercial use of these trademarks.

Sparky, the official ASU mascot, can be used by registered student organizations. Sparky is a recognized trademark of the 

Arizona Board of Regents. Sparky must not be redrawn or modified in any way. Please consult the Graphic Standards Manual 

(https://brandguide.asu.edu/ ) for guidelines.

Logo Requests

Student organizations may use Sparky on fliers or t-shirts by following steps outlined below:

 First contact the student organization staff at the location of the organization’s registration.

 Student organization staff then determines if the student organization is registered.

 If registered, the student organization staff communicates this information to the Trademark Management office.

 The Trademark office will then provide the download to the student organization/club.

Students and student groups may not use the ASU sunburst logo or the seal. The University reserves the ASU sunburst logo for 

institutional uses and the seal of the University for official and ceremonial uses. Uses and modifications of the University’s 

trademarks are governed by the Arizona State University Graphics Standards manual available at www.asu.edu/gsm. The 
Student Organization Handbook Updated 3/7/2017 17

official ASU Pitchfork logo is reserved for use by Sun Devil Athletics and may not be used by any other entity including student 

organizations.

For additional information about use of the University logo, word mark, signatures, and/or mascot, please contact the 

Trademark Licensing Office at (480) 727-7848 or (480) 727-2124 or by emailing brandcouncil@asu.edu. 

Student Organization Travel

Student organizations travel for many purposes including retreats, conferences, competitions, and social events. ASU 

recognizes that travel is integral to students’ collegiate experience and can be extremely beneficial to advancing the mission of 

the organization. However, it is important to remember that travel can be a high-risk activity that requires adequate proactive 

planning and preparation. Proper planning can mitigate many of the risks often associated with travel.

Chartering a Bus

Whenever possible, student organizations should use chartered bus/van service for transportation. ASU has contracts for 

group transportation with several different companies. Contact information can be found at the following website: 

https://cfo.asu.edu/purchasing-sunmart-bus . 

Use of Personal Vehicle

Students are discouraged from using personal vehicles for organization-related travel. When a personal vehicle must be used 

for organization travel, the driver assumes all liability associated with the trip. Drivers and all passengers should follow the 

following guidelines when using personal vehicles:

 Drivers and passengers are expected to follow University policy and federal, state, and local laws and posted signs.

 Drivers must have a valid operator’s license.

 Drivers must possess adequate auto insurance as required by law.

 Drivers must possess current vehicle registration.

 Drivers and all passengers shall have access to and use seatbelts and/or other approved safety restraint devices.

 Drivers and all passengers shall not possess, consume or transport alcohol and/or illegal substances.

 Drivers should take considerable care to allow for adequate rest periods and drive times.

 Drivers should take care to assess the safety of the vehicle they are driving.

 Drivers and passengers should have proper communication and emergency plans in place.

Due to safety concerns, organizations should note the use of large passenger vans defined as 12 and 15 passengers vans is 

prohibited at Arizona State University. Student organizations and student groups are not permitted to purchase, lease, rent or 

transport passengers in 12 and 15 passenger vans.

Guidelines for Student Organization Travel Outside the United States

ASU does not encourage student organizations to travel outside of the United States unless it is deemed necessary for an 

educational or service-related purpose.

Student organizations that wish to travel outside of the United States should consult with staff from the Student Organization 

Staff. 
Exhibit B
~l'ARIZO"lASTATF 

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ASU Home My ASU Colleges & Schools Map & Locations Directory SIGN IN 

] Search ASU I IEIZI 

About the Manuals 

a Accessing the Manuals 

I ndex of Policies 

a Process 

a Contact Us 

Academic Affairs Manual (ACD) 

Effective: 3/ 31/ 1969 

ACD 201: Academic Freedom 

To promote academic freedom 

Arizona Board of Regents Policy Manual - 6-201, 202 

Office of the Provost of the University 

Faculty 

Academic professionals 

Faculty associates 

Faculty research associates 

Graduate teaching assistants/associates 

Graduate research assistants/associates 

Purpose 

Sources 

Applicability 

Policy 

Revised: 7/1/2011 

Institutions of higher education exist for the common good, and the common good depends on academic freedom: the free search for, and the free exposition of, a·uth. Academic 

freedom applies in both research and teaching. Freedom in research is essential for the true advancement of knowledge; academic freedom in teaching is essential for the protection of 

the rights of both the teacher and the student in the free interchange of ideas. 

Academic freedom is the right of every faculty member, academic professional, and other employees and students while engaged in teaching and/ or research. These freedoms indude: 

1. Freedom in research and in the publication of results. 

This freedom does not relieve the individual of the responsibility for carrying out other duties of the position. 

2. Freedom in teaching to discuss a field of competence without restrictions on content or method. 

In the exercise of this freedom, the individual should be careful not to introduce controversial matters which have no relation to the subject matter of the course. He or she is 

also obligated to encourage the free pursuit of le.aming by students and adhere to a proper role as intellectual guide and counselor. Every reasonable effort is made to foster 

honest academic conduct and to assure that evaluation of students reflects the true merit of their work. The confidential nature of the relationship between teacher and student 

is respected. Significant assistance from students is acknowledged in publication of the results of research. 

3. Freedom as a private citizen to speak out on public issues. 

The special position of the faculty member or academic professional as a person of learning and an educational officer in the community, however, imposes the special 

obligation that he or she must remember that the public may judge the profession and the institution on the basis of such public utterances. The individual measures all rights 

and obligations as a citizen against rights and responsibilities to the field of specialization, to students, profession, and institution. When speaking, writing, or acting as a private 

person, the individual avoids creating the impression that he or she is speaking for the university. 

4. Freedom to be judged by one's colleagues, in accordance with fair procedures, in matters of promotion, tenure/ continuing appointment, and discipline, on the basis cf the 

faculty membe( s or academic professional's professional qualifications and professional conduct. 

The pursuit and communication of knowledge at ASU are to be free from restrictions and include respect for the following rights: 

1. the right of all to search for truth and knowledge without obstruction or restraint 

2. the right of all to attempt to persuade by reasoned argument or peaceful processes 

and 

3. the right of all to form judgments based on full and free exploration, exposition, and discussion. 

Deliberately violent, obstructive, or disruptive action of groups or individuals, which is prejudicial to academic freedom and destructive to the pursuit of learning at this university, is 

unacceptable. 

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Universey Policy Maiwals Group. Aros Office d General Cooosel, 480'965-4550 
Exhibit C
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~ I Arizona State 

University 

ASU Home • My ASU Colleges and Schools • Map and Locations • Directory I SIGN IN 

[ Search O. [ 

School of Politics and Global Studies 

• Degree Programs • Why Study Here? Admission • Student Life • Research • People • Alumni • About • 

Study domestic and foreign politics and global issues at one of the 

top schools in the nation. 

The School of Politics and Global Studies at ASU emphasizes research that links theory wit h real world issues and action through policy The School generates 

and diffuses knowledge that contributes to society's understanding of politics and governance at local, national and global levels. Students will study topics 

ranging from campaigns and elections to violence, conflict and human rights. As a Political Science or Global Studies maJor, you will be prepared to develop 

innovative approaches to major emerging challenges. 

Why study politics and global studies at ASU? View research 

Why politics and global studies at ASU? 

When ut comes to studying political science and g lobal studies, we know that you have a lot of options. However, at Arizona State University. the School of Politics 

and Global Studies truly stands out amongst the rest. With world class faculty. an active and engaging School and campus community. diverse opportunities and 

areas of research. the School of Politics and Global Studies is one of a kind. We provide our students with the support they need to thrive and offer experiences that 

no other university can. Through our School and ASU. students are able to intern at the Arizona State Legislature. work alongside faculty on research. and pursue 

their own areas of interest through customized int ernships and study abroad programs. We invite you to visit us and find out why ASU and the School of Politics 

and Global Studies is truly the best frt for you 

• Arizona State University has been named one of the Top 100 Universities in the world by the Center of World-Class Universities in the Academic Ranking of 

World Universities. 

• Ranked 5th in the nation by The Wall Street Journal for creating well-prepared. desirable new hires. 

• Arizona State University is ranked as a 'Top School to Watch' for the fifth year in a row by the U.S. News and World Report Best Colleges 

Upcoming Events 

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Theater 

See all events 

- Follow the 2017 Capital Scholars Blog! 

The Capital Scholars Program allows students the opportunity to 

experience Washingt on DC as an intern over the summer while earrnng 6 

upper division credits. While on their Journey. ASU's Capital Scholars take 

tirne out of their busy day to maintain a blog describing their 

experiences Those interested in the program. should take some time to 

read through their posts 

See life in DC as a Capital Scholar 

Featured News 

Little-known facts about presidential history 

February 18. 2018 

US. presidents have been political gamechangers. prolific writers and social-policy 

pioneers. But did you know about the speeding 

and the cheerleading? 

Read more news 

Veterans 

ASU expert: The time is now for an end to the 

Macedonian name game 

February 9. 2018 

Leaders rn Greece and the Republic of Macedonia 

are close to 

As one of the largest scl1ools at Arizona State University, we are proud to offer and tailor our unique 

programs to current and prospective military/ veterans. Both of our majors and our International Studies 

certificate are incredibly applicable to many interesting careers in both government service and the private 

sector. 

Arizona State University is honored to be named as a "Military Friendly School' by G.L Jobs magazine for tl1e 

last four years and was named one of the "Top 10 Best for Vets: Colleges 2011' by the Military Times Edge 

magazine and the School itself aims to serve our large veteran and ROTC community to the best of our 

abilities We work closely with the Tillman Center to integrate our resources as much as possible and provide 

the best program to our substantial military community. To see how our program can assist in both current 

and future careers for service men and women, please visit the ASU Pat TIiiman Center. 

New ASU professor studies climate change and 

migration 

February 9. 2018 

Valerie Mueller. a new assistant professor in the 

School of Politics and Global Studies, is settling 

right in to Arizona State University after joing the 

faculty in fall 2017 

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School of Historical, Philosophical and Religious Studies 

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We are leaders in humanities-based research and education 

As the largest transd1sc1pl1nary school In the humanities at Arizona State Un1vers1ty, we stnve to cre,ite excellent educational programs spanning history. 

philosophy and religious studies. Our degree programs have also grown to include Jewish studies. Asia studies and Amencan studies. You'll deepen your 

understanding of the past, present and future as you learn how to incorporate your broad skillset - In problem solving, wnting and reasoning - to excel in the 

global workforce or solve the problems of tomorrow through interdisciplinary research If you're eager to change the world, join ust 

History Philosophy _ Religious Studies 

Why study here? 

Your source for success, academically and professionally 

When you become a student in our school, you'll be able to take advantage of all the resources available geared toward helping you succeed not only in academics, 

but beyond in your professional life in whatever career venture you desire. From unparalleled academic support and internationally renowned faculty to invaluable 

research and internship opportunities. you'll graduate with in-depth knowledge and real-life experience 

Academic advising 

Our scllool offers the highest quality and most 

accessible academic support services. From 

easrng the transition to college life to l1elping with 

course schedules and major requirements, our 

advisors are eager to help you navigate througl1 

your program successfully. Learn more. 

Internship opportunities 

If you want to gain real-world experience in your 

field of study, we encourage you to pursue an 

internship that's related to your career aspirations 

Internships are a great way to test drive your future 

career while you add practical experience to your 

resume. Learn more. 

Distinguished faculty members 

Our impressive and talented faculty will teach you 

how to investigate, analyze and think creatively 

about tl1e past. present and future. They w1ll Impart 

their knowledge and expertise, so you can learn 

how to make a difference in the world through 

curious inquiry and discovery Learn more. 
A Message from SH PRS' New Director 

I am very excited to be the new Director of the School of Historical. Ph1losophIcal. and Religious Studies Since coming to ASU in 2014. I have been impressed with 

the scale and ambition of the university's mIssIon. and I can say firsthand that SHPRS Is helping ASU achieve these goals. Our school ts home to over one hundred 

faculty, staff, and graduate students who produce innovative research on subjects that matter to people in Arizona, the United States and globally We teach 

thousands of students at ASU and share our knowledge with millions of people beyond the urnversity. We help students and the public make sense of complex 

issues that are local, national and international in scope_ I come to the office each day excited about what can be accomplished wl1en this many sman, talented 

and dedicated people are working together. and I look forward to what we will acl1ieve in the years ahead. 

- Director Matthew Delmont 

Notable news stories from around our school 

Jewish studies program at ASU promotes 

diversity and learning 

February 9, 2018 

For many. studying religion at a publtc university 

may seem out of place. Studying historica I 

cultures and ancient languages in order to learn 

more about your own culture? Even more so. 

Read more news 

Upcoming Events 

~ 27 Feb 

Private Stories, Public Archive: Story-Sharing, 

Oral History and Digital Media 

Location Ross-Blakley Hall. room 196 

See all events 

Degree Programs 

Explore our graduate and undergraduate degrees. 

Explore Degrees 

ASU scholars preserve Phoenix history 

February 14, 2018 

Researchers from across Arizona State University 

are coming together to analyze, preserve and 

revitalize historic materials found during the 

renovation of Park Central Mall in midtown 

Phoenix. 

~ 27 Feb 

'Abonion! Action! Adventure!': On The Road With 

The Abonion Diary Podcast 

Location: Education Lecture Hall, room 117 

Get Started 

Find out what you need to apply 

Apply Now 

Little-known facts about presidential history 

February 18, 2018 

US. presidents have been political gamechangers, prolific writers and social-policy 

pioneers. But did you know about the speeding 

and the cheerleading? 

Inequality and Populism: The Vicious Circle 

Location: lnterdiscIpl111ary Science and 

Technology BuIld1ng IV, Marston Exploration 

Theater 

CD 

More Information 

You have questions, and we have answers! 

Request Information 
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Jewish Studies 

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A modern approach to interdisciplinary Jewish studies 

Our unique academic program and research center hybrid serves as an intellectual resource for all aspects of the 

Jewish experience, from philosophical and political viewpoints to the study of Judaism. Through undergraduate 

and graduate courses. research conferences. public lectures and more. we're committed to fostering cntical 

inquiry and scl1olarly entrepreneurship as we disseminate accurate information about Jewish culture and 

enhance the quality of Jewish life 111 the Phoenix metropolitan area and around the world 

As a part of our program and center. our community of students. faculty and staff understand knowledge is 

inseparable from identity and it transforms the present and future Come learn with us today and l1elp create a 

better tomorrow for Jewish communities. 

Why study here? 

Students. faculty, staff and Friends of Jewish Studies at ASU understand: knowledge Is inseparable from identity 

formation and knowledge transforms the present and the future. Come learn with us today, and help create a 

better tomorrow. 

JEWISH STUDIES IN THE NEWS 

• Exhibit shares little-told tale of Jewish refugees' time 111 China 

• A horse of many scholars· ASU enlivens Arizona Opera production of lost equine musical 

• ASU director explores cultural impact of Jewish philosophy 

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Tl1e Courml for Arabic and Islamic Studies (CAIS) was established at Anzona State University to acknowledge the significant contributions of Arabic Studies and 

Islamic c1vilIzat1on and cultures to the world at large both hIstoncally and In the modem age The Council's research and teaching programs seek to promote 

mult1culturalIsm. dIversIty, inter-faith dialogue. cross-cultural understanding, and the expansion of human civilization and cultures t l1rough Arabic as well as other 

Middle-Eastern languages including Persian and Turkisl1. The council seeks to develop constructive academic and cultural interaction and partnersl1ips between 

ASU and similar groups in the Arab and Muslim worlds. 

Learn more about the Counc1L 

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CSC News & Updates 

• New Book: Narrating the Exit from 

Afghanistan 

• Extremism and V-,ctimhood in the 

U.S. Context 

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Islamic Defenders Front 

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Qur'an 

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