[Federal Register Volume 61, Number 100 (Wednesday, May 22, 1996)]
[Notices]
[Pages 25670-25671]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-12767]



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EQUAL EMPLOYMENT OPPORTUNITY COMMISSION


Agency Information Collection Activities: Submission for OMB 
Review; Comment Request

AGENCY: Equal Employment Opportunity Commission.

ACTION: Notice.

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SUMMARY: In accordance with the Paperwork Reduction Act of 1995, the 
Commission announces that on May 15, 1996 it submitted the existing 
collection of information listed below to the Office of Management and 
Budget for approval. No public comments were received in response to 
the Commission's March 15, 1996 initial notice of the proposed 
collection.

DATES: Written comments on this notice must be submitted on or before 
June 21, 1996.

ADDRESSES: Comments should be submitted to Desk Officer for Equal 
Employment Opportunity Commission, Office of Management and Budget, New 
Executive Office Building, 725 Seventeenth Street, N.W., Room 10235, 
Washington, D.C. 20503, (202) 395-7316, Facsimile (202) 395-6974.

FOR FURTHER INFORMATION CONTACT:
Margaret, Ulmer Holmes, Office of Management, Room 2204, 1801 L Street 
N.W., Washington, D.C. 20507, (202) 663-4279 (voice) or (202) 663-7114 
(TDD).

SUPPLEMENTARY INFORMATION:
    Collection Title: Recordkeeping Requirements of Uniform Guidelines 
on Employee Selection Procedures, 29 C.F.R. Part 1607.
    Form Number: None.
    Frequency of Report: None required.
    Type of Respondent: Business, non-for-profit institutions, federal, 
state, or local governments, and farms.
    Standard Industrial Classification (SIC) Code: Multiple.
    Description of Affected Public: Any employer, labor, organization, 
or employment agency covered by the federal equal employment 
opportunity laws.
    Responses: 666,000.
    Reporting Hours: 1,450,000.
    Number of Forms: None.
    Abstract: The records required to be maintained by 29 C.F.R. 1607.4 
and 1607.15 are used by respondents to assure that they are complying 
with Title VII; by the Commission in investigating, conciliating, the 
litigating charges of employment discrimination; and by complainants in 
establishing violations of federal equal employment opportunity laws.
    Burden Statement: There are no reporting requirements associated 
with UGESP. Thus the only paperwork burden derives from the required 
recordkeeping. There are a total of 666.000 employers who have 15 or 
more employees and that are, therefore, subject to the recordkeeping 
requirement. Prior to the imposition of

[[Page 25671]]

the UGESP recordkeeping requirement, the Commission proposed to conduct 
a practical utility survey to obtain estimates of burden hours. The 
intended survey was not approved by OMB, however, and the Commission 
relied instead on data obtained from the Business Roundtable study on 
``Cost of Government Regulation'' conducted by the Arthur Anderson 
Company.

    In its initial estimate of recordkeeping burden the Commission 
relied on data from that study to derive the estimate of 1.91 million 
hours. In a subsequent submission to OMB for clearance of the UGESP 
collection, the Commission made an adjustment to reflect the increase 
in the incidence of computerized recordkeeping that had resulted in a 
reduction of total burden hours of approximately 300,000, and had 
brought the total burden down to 1.6 million hours.
    In the calculation of the initial burden of UGESP compliance, the 
estimated number of employees covered by the guidelines was 71.1 
million. Average cost per employee was taken to be $1.79. Since most of 
this cost, however, was for employers' administrative functions and 
represented the time spent in reviewing their selection processes for 
`adverse impact' and in reviewing and validating their testing 
procedures, the actual recordkeeping function was estimated to be in 
the range of 10 to 15 percent of the total per-employee costs, or 
between $.179 and $.2685 per employee. The Commission used these per-
employee costs, even though it believed that they were an over-
estimate. In the initial estimate the Commission used the higher end of 
the range.
    The Commission now believes that a better estimate is the midpoint 
of the range or $.22 per employee. The number of employees also has 
grown by 15 million since the initial estimate, so that there now are 
86 million subject to UGESP. In addition, from the private employer 
survey the Commission has been conducting for the past 30 years (the 
EEO-1), it is aware that 29.7 percent of the private employers file 
their employment reports on magnetic tapes, on diskettes, or on 
computer printouts. Thus, at a minimum, that proportion of employers 
has computerized recordkeeping. From the same survey the Commission 
also has learned that when records are computerized, the burden hours 
for reporting, and thus for recordkeeping, are about one-fifth of the 
burden hours associated with non-computerized records. Therefore, the 
Commission's current estimate of recordkeeping burden hours is as 
follows:

Computerized recordkeepers--(.29)  x 86 mil  x ($.044)=$1,097,360
All other recordkeepers--(.71)  x 86 mil  x ($.22)=$13,433,200
Total recordkeeping cost = $14,530,560

Total Burden Hours are then computed by dividing the total cost of 
recordkeeping by $10, the hourly rate of staff recordkeepers. The total 
new estimate of burden hours associated with the UGESP recordkeeping 
then is 1.45 million hours. Assumptions made in deriving the estimate 
are as follows:

Cost per employee for manual records is $.22*
Cost per employee for computerized records is $.044*
Hourly rate of pay for recordkeeping staff is $10,00**
    * Both of these are derived from a private employer study.
    ** To the extent that this is an under-estimate, the reporting 
burden is over-estimated.

    Dated: May 16, 1996.

    For the Commission.
Maria Borrero,
Executive Director.
[FR Doc. 96-12767 Filed 5-21-96; 8:45 am]
BILLING CODE 6750-01-M