Federal Register / Vol. 61, No. 86 / Thursday, May 2, 1996 / Notices 19613

Privacy Act of 1974: System of

Records

AGENCY: Commodity Futures Trading

Commission.

ACTION: Notice of new system of records.

SUMMARY: The Commodity Futures

Trading Commission is updating its

systems of records maintained under the

Privacy Act to include data from the

electronic key card systems used by the

Commission in its Headquarters Office

in Washington, D.C. and its regional

offices in Chicago, Los Angeles and

Kansas City. A similar electronic system

is expected to be in place in the

Commission’s Minneapolis, Minnesota

office in 1997. This notice is intended

to inform the public of the existence and

character of this system of records. The

Commission is also proposing routine

uses for this system.

DATES: Effective date of system: June 11,

1996, unless comments are received by

the Commission which require a

different determination.

Comments concerning routine uses

must be received on or before June 3,

1996.

ADDRESSES: Comments concerning

routine uses should be addressed to Jean

A. Webb, Secretary, Commodity Futures

Trading Commission, Three Lafayette

Centre, 1155 21st Street NW.,

Washington, DC 20581.

FOR FURTHER INFORMATION CONTACT:

Susan Nathan, Office of General

Counsel, (202) 418–5120, Lisa La

Chance, Office of Administrative

Services, (202) 418–5167, Commodity

Futures Trading Commission, Three

Lafayette Centre, 1155 21st Street NW.,

Washington, DC 20581.

SUPPLEMENTARY INFORMATION: In

accordance with the Privacy Act of

1974, 5 U.S.C. 552a, and the

Commission’s implementing

regulations, 17 CFR part 146, the

Commission is publishing a description

of a new system of records. The

Commission’s Office of Administrative

Services is responsible for the

Commission’s physical plant, including

leasing, maintenance and physical

security. Generally, leases for

Commission office space include

provisions that the landlord is to

provide adequate security, at least

comparable to industry norms for the

geographic area, to include an electronic

key card system which will, inter alia,

limit physical access to some or all of

the space leased by the Commission.

The key card systems for the

headquarters, Kansas City and Los

Angeles locations are maintained by the

respective landlords. The key card

system for the office suites in the

Commission’s Chicago office is

maintained by the Commission, while

the after business hours key card system

for the elevators in the Chicago office is

maintained by the landlord.

As part of such a system, Commission

employees are each provided with

separately identifiable key cards and

each use of any key card is recorded on

the landlord’s computerized tracking

system, or the Commission’s system in

the case of the Chicago office. Similarly,

representatives of the landlords,

including maintenance and custodial

personnel have key cards. Visitors may

be temporarily issued key cards by the

Commission.

Upon request to a landlord by the

Director, Office of Administrative

Services (or his/her designee), the

landlord will provide a print-out of

recorded use of one or more key cards

within a block of time. Printouts usually

contain the number of the key card and

the name of the person to whom that

key card is assigned.

Principally this system of records

consist of the data obtained from a

landlord. It also includes, however, the

records maintained by the Commission

for the Chicago office suite. None of the

Commission’s landlords is a government

entity, and the system of records does

not include any information on usage of

key cards held solely by a landlord.

Accordingly, no person may, under

section 552a(d), obtain information

concerning material solely in a

landlord’s possession concerning

themselves, see Notification Procedures,

infra. If should be noted, however, that

the Commission’s landlords represent

that in the ordinary course they retain

this data for no more than six months.

The Commission retains its records for

the Chicago office for about 90 days.

The principal purposes of the key

card system relate to security of

personnel and property. Information

about usage may, however, be accessed

for security and non-security purposes.

Thus, in the case of a theft on agency

premises, a printout or similar

document would be obtained showing

entries into the relevant portion of the

premises. This information might be

conveyed to local or other law

enforcement authorities. If a question

arose whether an agency employee had

in fact been at his or her workstation

during non-business hours for purposes

of a claim for overtime pay, the records

of key card usage might be accessed to

confirm or rebut the claim. The

Commission does not, however, use the

key card system for regular, routine time

and attendance purposes. See 5 U.S.C.

6106. The system may also be used for

analysis of traffic and similar space

usage purposes and may be accessed as

part of service of data processing

systems.

Accordingly, the Commission

proposes the establishment of the

following system of records:

CFTC–33

SYSTEM NAME:

Electronic key card usage.

SYSTEM LOCATION:

Office of Administrative Services,

Commodity Futures Trading

Commission, Three Lafayette Center,

1155 21st Street NW., Washington, DC

20581.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Sections 2(a)(2)(A)(b) and 12(b)(3),

Commodity Exchange Act, 7 U.S.C.

4a(e) and 16(b)(3).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

See the Commission’s ‘‘General

Statement of Routine Uses,’’ Nos. 1, 2,

6 and 7, Privacy Act Issuances, 1991

Comp., Vol. IV, p. 144. In addition,

information contained in this system

may be disclosed by the Commission (1)

to any person in connection with

architectural, security or other surveys

concerning use of office space and (2) to

employees and contractors for the

purpose of maintenance or service of

data processing systems.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders, computer

diskettes and computer memory.

RETRIEVABILITY:

By name of the subject, by assigned

key card number, by time period and by

entry point.

SAFEGUARDS:

Information from the Commission’s

landlords’ data bases may only be

requested from the landlords by the

Director of the Office of Administrative

Services, or his/her designee. The

Commission maintains all key card

usage records in limited access areas at

all times.

RETENTION AND DISPOSAL:

In accordance with the general record

schedules and the Commission’s record

management handbook the records in

the system are considered temporary

and are destroyed when no longer

required.
19614 Federal Register / Vol. 61, No. 86 / Thursday, May 2, 1996 / Notices

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Administrative

Services, Commodity Futures Trading

Commission, 1155 21st Street NW.,

Washington, DC 20581.

NOTIFICATION PROCEDURES:

Individuals seeking to determine

whether the system of records contains

information about themselves, seeking

access to records about themselves in

the system of records or contesting the

content of records about themselves

should address written inquiries to the

FOIA, Privacy and Sunshine Acts

Compliance Staff, Commodity Futures

Trading Commission, 1155 21st Street

NW., Washington, DC 20581. The

system of records and the notification,

access and challenge procedures apply

only to records of key card usage in the

Commission’s actual possession. None

of these applies to any information

solely in a landlord’s possession.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures,’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures,’’ above.

RECORD SOURCE CATEGORIES:

With one exception, information in

the system is supplied by the

Commission’s landlords, typically on

request. Information supplied is a

record of use of electronic key cards and

in that sense the information is obtained

directly from the users of the key cards.

Information in the data base maintained

in Chicago by the Commission itself is

also merely recorded usage of electronic

key cards and similarly is obtained

directly from the user of the key card.

Issued in Washington, DC, on April 26,

1996, by the Commission.

Jean A. Webb,

Secretary of the Commission.

[FR Doc. 96–10866 Filed 5–1–96; 8:45 am]

BILLING CODE 6351–01

COMMISSION ON CIVIL RIGHTS

Sunshine Act Meeting

AGENCY: U.S. Commission on Civil

Rights.

DATE AND TIME: Friday, May 10, 1996,

9:30 a.m.

PLACE: U.S. Commission on Civil Rights,

624 Ninth Street, NW., Room 540,

Washington, DC 20425.

STATUS:

Agenda

I. Approval of Agenda

II. Approval of Minutes of April 12, 1996

Meeting

III. Announcements

IV. Staff Director’s Report

V. General Programmatic Theme—FY 1998—

VI. Commission’s Subpoena Power

VII. Future Agenda Items

CONTACT PERSON FOR FURTHER

INFORMATION:

Barbara Brooks, Press and

Communications (202) 376–8312.

Dated: April 30, 1996.

Stephanie Y. Moore,

Acting Solicitor.

[FR Doc. 96–11095 Filed 4–30–96; 2:21 pm]

BILLING CODE 6335–01–M

DEPARTMENT OF DEFENSE

Department of the Navy

Community Redevelopment Authority

and Available Surplus Buildings and

Land at Military Installations

Designated For Realignment: Naval Air

Station, Key West, FL

SUMMARY: This Notice provides

information regarding the

Redevelopment Authority that has been

established to plan the reuse of portions

of the Naval Air Station, Key West,

Florida, and the surplus property that is

located at that base closure site.

FOR FURTHER INFORMATION CONTACT: John

J. Kane, Director, Department of the

Navy, Real Estate Operations, Naval

Facilities Engineering Command, 200

Stovall Street, Alexandria, VA 22332–

2300, telephone (703) 325–0474, or Mr.

E. R. Nelson Jr., Director, Real Estate

Division, Southern Division, Naval

Facilities Engineering Command, North

Charleston, S.C. 29419–9010, telephone

(803) 820–7494. For more detailed

information regarding particular

properties identified in this Notice (i.e.,

acreage, floor plans, sanitary facilities,

exact street address, etc.), contact Mr.

Richard Davis Air Station, Key West,

FL. 33040–9001, telephone (305) 293–

2133.

SUPPLEMENTARY INFORMATION: In 1995,

the Naval Air Station, Key West, Florida

was designated for realignment

pursuant to the Defense Base closure

and Realignment Act of 1990, Public

Law 101–510, as amended. Pursuant to

this designation, on 27 September 1995,

land and facilities at this installation

were declared excess to the Department

of the Navy and available for use by

other federal agencies. Approximately

35 acres of land improved with 10

buildings has been requested for transfer

by other federal agencies. That property

is not included in this notice.

Notice of Surplus Property

Pursuant to paragraph (7)(B) of

Section 2905(b) of the Defense Base

Closure and Realignment Act of 1990, as

amended by the Base Closure

Community Redevelopment and

Homeless Assistance Act of 1994, the

following information regarding the

redevelopment authority for and surplus

property at the Naval Air Station, Key

West, FL. is published in the Federal

Register:

Redevelopment Authority: The

redevelopment authority for the Naval

Air Station, Key West, FL. for purposes

of implementing the provisions of the

Defense Base Closure and Realignment

Act of 1990, as amended, is the Naval

Properties Local Redevelopment

Authority, Mr. Paul Cates, of Key West,

525 Angela Street, Key West, FL 33040–

1409. telephone (305) 294–8100 is the

point of contact.

Surplus Property Descriptions: The

following is a listing of the land and

facilities at the Naval Air Station, Key

West, Fl. that are declared surplus to the

federal government. The property is

located at 10 separate sites as identified

below.

Old Commissary Building: Land—1.82

acres; Buildings—One 43,130 square

foot historical commissary building.

Two miscellaneous utility plant

buildings, one is 40 square feet, the

other is 170 square feet; Structures—

3.024 square yards of parking areas.

139 linear feet of fencing. The

property will be available September

1998.

Poinciana-Housing: Land—36.16 acres;

Buildings—Forty Eight (48) family

housing buildings comprising 204

Housing Units, totaling approximately

252,272 square feet. Buildings,

utilities, streets, parking areas,

recreation area, sidewalks, fencing,

and all other Class II property at

Poinciana Housing. Housing area

estimated to be vacated in 1999.

Hawk Missile Site—(KW–65): Land—

23.77 acres; The site is currently

vacant and available.

East Martello Battery: Land—43.73 acres

including earth covered, reinforced,

concrete magazine structure. Area

will be available sometime in 1997.

Maine Memorial Cemetery Plot: Land—

0.12 acres; Area is available

immediately.

Peary Court Cemetery: Land—1 acre;

Area is available immediately.

Portion of Trumbo Point Annex—Tank

Farm Area: Land—16 acres Including

Diesel Tank Farm Maintenance

Facilities, etc.;

Comments—Easements will be retained

for electricity, water, sewers, etc.; Area