Federal Register / Vol. 60, No. 76 / Thursday, April 20, 1995 / Notices 19737

Defense Logistics Agency

Privacy Act of 1974; Computer

Matching Program Between the

General Services Administration and

the Defense Manpower Data Center of

the Department of Defense

AGENCY: Defense Manpower Data

Center, Defense Logistics Agency,

Department of Defense.

ACTION: Notice of a computer matching

program between the General Services

Administration (GSA) and the

Department of Defense (DoD) for public

comment.

SUMMARY: Subsection (e)(12) of the

Privacy Act of 1974, as amended, (5

U.S.C. 552a) requires agencies to

publish advance notice of any proposed

or revised computer matching program

by the matching agency for public

comment. The DoD, as the matching

agency under the Privacy Act is hereby

giving constructive notice in lieu of

direct notice to the record subjects of a

computer matching program between

GSA and DoD that their records are

being matched by computer. The record

subjects are GSA delinquent debtors

who may be current or former Federal

employees receiving Federal salary or

benefit payments and who are

delinquent in their repayment of debts

owed to the United States Government

under programs administered by GSA so

as to permit GSA to pursue and collect

the debt by voluntary repayment or by

administrative or salary offset

procedures under the provisions of the

Debt Collection Act of 1982.

DATES: This proposed action will

become effective May 22, 1995, and the

computer matching will proceed

accordingly without further notice,

unless comments are received which

would result in a contrary

determination or if the Office of

Management and Budget or Congress

objects thereto. Any public comment

must be received before the effective

date.

ADDRESSES: Any interested party may

submit written comments to the

Director, Defense Privacy Office, Crystal

Mall 4, Room 920, 1941 Jefferson Davis

Highway, Arlington, VA 22202–4502.

FOR FURTHER INFORMATION CONTACT: Mr.

Aurelio Nepa, Jr. at telephone (703)

607–2943.

SUPPLEMENTARY INFORMATION: Pursuant

to subsection (o) of the Privacy Act of

1974, as amended, (5 U.S.C. 552a), the

DMDC and GSA have concluded an

agreement to conduct a computer

matching program between the agencies.

The purpose of the match is to exchange

personal data between the agencies for

debt collection. The match will yield

the identity and location of the debtors

within the Federal government so that

GSA can pursue recoupment of the debt

by voluntary payment or by

administrative or salary offset

procedures. Computer matching

appeared to be the most efficient and

effective manner to accomplish this task

with the least amount of intrusion of

personal privacy of the individuals

concerned. It was therefore concluded

and agreed upon that computer

matching would be the best and least

obtrusive manner and choice for

accomplishing this requirement.

A copy of the computer matching

agreement between GSA and DMDC is

available upon request to the public.

Requests should be submitted to the

address caption above or to the Chief

Financial Officer, General Services

Administration, 18th and F Streets, NW,

Washington, DC 20405. Telephone (202)

501–1721.

Set forth below is the notice of the

establishment of a computer matching

program required by paragraph 6.c. of

the Office of Management and Budget

Guidelines on computer matching

published in the Federal Register at 54

FR 25818 on June 19, 1989.

The matching agreement, as required

by 5 U.S.C. 552a(r) of the Privacy Act,

and an advance copy of this notice was

submitted on April 6, 1995, to the

Committee on Government Reform and

Oversight of the House of

Representatives, the Committee on

Governmental Affairs of the Senate, and

the Administrator of the Office of

Information and Regulatory Affairs,

Office of Management and Budget

pursuant to paragraph 4d of Appendix

I to OMB Circular No. A–130, ‘Federal

Agency Responsibilities for Maintaining

Records about Individuals,’ dated July

15, 1994 (59 FR 37906, July 25, 1994).

The matching program is subject to

review by OMB and Congress and shall

not become effective until that review

period has elapsed.

Dated: April 13, 1995.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

Notice of a Computer Matching

Program Between the General Services

Administration and the Department of

Defense for Debt Collection

A. Participating agencies:

Participants in this computer matching

program are the General Services

Administration (GSA) and the Defense

Manpower Data Center (DMDC) of the

Department of Defense (DoD). The GSA

is the source agency, i.e., the activity

disclosing the records for the purpose of

the match. The DMDC is the specific

recipient activity or matching agency,

i.e., the agency that actually performs

the computer matching.

B. Purpose of the match: Upon the

execution of an agreement, the GSA will

provide and disclose debtor records to

DMDC to identify and locate any

matched Federal personnel, employed

or retired, who may owe delinquent

debts to the Federal Government under

certain programs administered by the

DOD. The GSA will use this information

to initiate independent collection of

those debts under the provisions of the

Debt Collection Act of 1982 when

voluntary payment is not forthcoming.

These collection efforts will include

requests by the GSA of any employing

Federal agency to apply administrative

and/or salary offset procedures until

such time as the obligation is paid in

full.

C. Authority for conducting the

match: The legal authority for

conducting the matching program is

contained in the Debt Collection Act of

1982 (Pub.L. 97–365), 31 U.S.C. chapter

37, subchapter I (General) and

subchapter II (Claims of the United

States Government), 31 U.S.C. 3711

Collection and Compromise, 31 U.S.C.

3716 Administrative Offset, 5 U.S.C.

5514 Installment Deduction for

Indebtedness (Salary Offset); 10 U.S.C.

136, Assistant Secretaries of Defense,

Appointment Powers and Duties;

section 206 of Executive Order 11222; 4

CFR Ch. II, Federal Claims Collection

Standards (General Accounting Office—

Department of Justice); 5 CFR 550.1101–

550.1108 Collection by Offset from

Indebted Government Employees

(OPM); 41 CFR part 105–56 (GSA).

D. Records to be matched: The

systems of records maintained by the

respective agencies under the Privacy

Act of 1974, as amended, 5 U.S.C. 552a,

from which records will be disclosed for

the purpose of this computer match are

as follows:

The GSA will use personal data from

the Privacy Act record system identified

as GSA/PPFM–7, entitled, ‘Credit Data

on Individual Debtors’, last published in

the Federal Register at 58 FR 64587 on

December 8, 1993.

DMDC will use personal data from the

record systems identified as S322.11

DMDC, entitled ‘Federal Creditor

Agency Debt Collection Data Base,’ last

published in the Federal Register on

February 22, 1993, at 58 FR 10875.

Sections 5 and 10 of the Debt

Collection Act (Pub.L. 97–365)
19738 Federal Register / Vol. 60, No. 76 / Thursday, April 20, 1995 / Notices

authorize agencies to disclose

information about debtors in order to

effect salary or administrative offsets.

Agencies must publish routine uses

pursuant to subsection (b)(3) of the

Privacy Act for those systems of records

from which they intend to disclose this

information. Sections 5 and 10 of the

Debt Collection Act will comprise the

necessary authority to meet the Privacy

Act’s ‘compatibility’ condition. The

systems of records described above

contain an appropriate routine use

disclosure between the agencies of the

information proposed in the match. The

routine use provisions are compatible

with the purpose for which the

information was collected.

E. Description of computer matching

program: The GSA, as the source

agency, will provide DMDC with a disk

which contains the names of delinquent

debtors in programs the GSA

administers. Upon receipt of the disk

file of debtor accounts, DMDC will

perform a computer match using all

nine digits of the SSN of the GSA file

against a DMDC computer database. The

DMDC database, established under an

interagency agreement between DOD,

OPM, OMB, and the Department of the

Treasury, consists of employment

records of Federal employees and

military members, active, and retired.

Matching records (‘hits’), based on the

SSN, will produce the member’s name,

service or agency, category of employee,

and current work or home address. The

hits or matches will be furnished to the

GSA. The GSA is responsible for

verifying and determining that the data

on the DMDC reply disk file are

consistent with the GSA source file and

for resolving any discrepancies or

inconsistencies on an individual basis.

The GSA will also be responsible for

making final determinations as to

positive identification, amount of

indebtedness and recovery efforts as a

result of the match.

The disk provided by GSA will

contain data elements of the debtor’s

name, Social Security Number, debtor

status and debt balance, internal

account numbers and the total amount

owed on approximately 1,870

delinquent debtors.

The DMDC computer database file

contains approximately 10 million

records of active duty and retired

military members, including the Reserve

and Guard, and the OPM government

wide Federal civilian records of current

and retired Federal employees.

F. Inclusive dates of the matching

program: This computer matching

program is subject to review by the

Office of Management and Budget and

Congress. If no objections are raised by

either, and the mandatory 30 day public

notice period for comment has expired

for this Federal Register notice with no

significant adverse public comments in

receipt resulting in a contrary

determination, then this computer

matching program becomes effective

and the respective agencies may begin

the exchange of data 30 days after the

date of this published notice at a

mutually agreeable time and will be

repeated semi-annually. Under no

circumstances shall the matching

program be implemented before the 30

day public notice period for comment

has elapsed as this time period cannot

be waived. By agreement between GSA

and DMDC, the matching program will

be in effect and continue for 18 months

with an option to renew for 12

additional months unless one of the

parties to the agreement advises the

other by written request to terminate or

modify the agreement.

G. Address for receipt of public

comments or inquiries: Director,

Defense Privacy Office, Crystal Mall 4,

Room 920, 1941 Jefferson Davis

Highway, Arlington, VA 22202–4502.

Telephone (703) 607–2943.

[FR Doc. 95–9648 Filed 04–19–95; 8:45 am]

BILLING CODE 5000–04–F

Privacy Act of 1974; Notice to Amend

a Record System

AGENCY: Defense Logistics Agency,

DOD.

ACTION: Notice to amend a record

system.

SUMMARY: The Defense Logistics Agency

proposes to amend a system of records

notices in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective

on May 22, 1995, unless comments are

received that would result in a contrary

determination.

ADDRESSES: Send comments to the

Privacy Act Officer, Defense Logistics

Agency, DASC-RP, Alexandria, VA

22304–6100.

FOR FURTHER INFORMATION CONTACT: Mr.

Barry Christensen at (703) 617–7583.

SUPPLEMENTARY INFORMATION: The

Defense Logistics Agency notices for

systems of records subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

The proposed amendments are not

within the purview of subsection (r) of

the Privacy Act (5 U.S.C. 552a), as

amended, which would require the

submission of a new or altered system

report for each system. The specific

changes to the record systems being

amended are set forth below followed

by the notice, as amended, published in

its entirety.

Dated: April 13, 1995.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

S322.10 DMDC

SYSTEM NAME:

Defense Manpower Data Center Data

Base (November 7, 1994, 59 FR 55462).

CHANGES:

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Add to end of entry ‘Individuals who

were or may have been the subject of

tests involving chemical or biological

human-subject testing; and individuals

who have inquired or provided

information to the Department of

Defense concerning such testing.’

* * * * *

PURPOSE(S):

Add to entry ‘Information will be

used by agency officials and employees,

or authorized contractors, and other

DoD Components in the preparation of

the histories of human chemical or

biological testing or exposure; to

conduct scientific studies or medical

follow-up programs; to respond to

Congressional and Executive branch

inquiries; and to provide data or

documentation relevant to the testing or

exposure of individuals.’

* * * * *

S322.10 DMDC

SYSTEM NAME:

Defense Manpower Data Center Data

Base.

SYSTEM LOCATION:

Primary location—W.R. Church

Computer Center, Naval Postgraduate

School, Monterey, CA 93943–5000.

Back-up files maintained in a bank

vault in Hermann Hall, Naval

Postgraduate School, Monterey, CA

93943–5000.

Decentralized segments—Portions of

this file may be maintained by the

military and non-appropriated fund

personnel and finance centers of the

military services, selected civilian

contractors with research contracts in

manpower area, and other Federal

agencies.