13442 Federal Register / Vol. 60, No. 48 / Monday, March 13, 1995 / Notices

individuals applying for and receiving

Federal benefits. Section 7201 of the

Omnibus Budget Reconciliation Act of

1990 (Pub. L. 101–508), further

amended the Privacy Act regarding

protections for such individuals. The

Privacy Act, as amended, regulates the

use of computer matching by Federal

agencies when records in a system of

records are matched with other Federal,

State, or local government records. It

requires Federal agencies involved in

computer matching programs to:

(1) Negotiate written agreements with

the other agency or agencies

participating in the matching programs;

(2) Obtain the Data Integrity Boards’

approval of the match agreements.

(3) Furnish detailed reports about

matching programs to Congress and the

Office of Management and Budget;

(4) Notify applicants and beneficiaries

that their records are subject to

matching; and

(5) Verify match findings before

reducing, suspending, terminating, or

denying an individual’s benefits or

payments.

B. SSA Computer Matches Subject to

the Privacy Act

We have taken action to ensure that

all of SSA’s computer matching

programs comply with the requirements

of the Privacy Act, as amended.

Dated: March 1, 1995.

Shirley S. Chater,

Commissioner of Social Security.

Notice of Computer Matching Program,

Railroad Retirement Board (RRB) With

Social Security Administration (SSA)

A. Participating Agencies

SSA and RRB.

B. Purpose of the Matching Program

To identify supplemental security

income recipients and applicants who

receive benefits payable by the RRB. For

such individuals, the income received

due to benefits payable by the RRB may

affect eligibility for or the amount of SSI

benefits.

C. Authority for Conducting the

Matching Program

Section 1631(e)(1)(B) and section

1631(f) of the Social Security Act, as

amended.

D. Categories of Records and

Individuals Covered by the Matching

Program

The RRB will provide SSA with a

magnetic tape file containing annuity

payment information from its system of

records entitled Checkwriting Integrated

Computer Operation Benefits Payment

Master. SSA will then match the RRB

data with information maintained in the

Supplemental Security Income Record,

HHS/SSA/OSR, 09–60–0103.

E. Inclusive Dates of the Match

The matching program shall become

effective 40 days after a copy of the

agreement, as approved by the Data

Integrity Boards of both agencies, is sent

to Congress and the Office of

Management and Budget (OMB) (or later

if OMB objects to some or all of the

agreement), or 30 days after publication

of this notice in the Federal Register,

whichever date is later. The matching

program will continue for 18 months

from the effective date and may be

extended for an additional 12 months

thereafter, if certain conditions are met.

[FR Doc. 95–6105 Filed 3–10–95; 8:45 am]

BILLING CODE 4190–29

Privacy Act of 1974; Report of New

Routine Use

AGENCY: Social Security Administration

(SSA), Department of Health and

Human Services (HHS).

ACTION: Amended routine use.

SUMMARY: In accordance with the

Privacy Act (5 U.S.C. 552a(e)(4) and

(11)), we are issuing public notice of our

intent to amend a routine use applicable

to SSA’s system of records entitled

‘‘Master Files of Social Security Number

(SSN) Holders and SSN Applications,

HHS/SSA/OSR, 09–60–0058.’’ The

proposed routine use would provide for

disclosure from the system of records to

the Department of the Treasury, United

States Secret Service (USSS), for

purposes of investigating crimes (within

the jurisdiction of the USSS) involving

violations of the Social Security Act.

The disclosure under the relevant

routine use is currently limited to the

Department of Justice (the Federal

Bureau of Investigation and United

States Attorneys Offices).

We invite public comment on this

publication.

DATES: We have filed a report of a new

routine use with the Chairman,

Committee on Government Reform and

Oversight of the House of

Representatives, the Chairman,

Committee on Governmental Affairs of

the Senate, and the Administrator,

Office of Information and Regulatory

Affairs, Office of Management and

Budget on March 3, 1995. The routine

use will become effective, as proposed,

without further notice April 14, 1995,

unless we receive comments on or

before that date that would result in a

contrary determination.

ADDRESSES: Interested individuals may

comment on this publication by writing

to the SSA Privacy Officer, Social

Security Administration, Room 3–A–6

Operations Building, 6401 Security

Boulevard, Baltimore, Maryland 21235.

All comments received will be available

for public inspection at that address.

FOR FURTHER INFORMATION CONTACT: Mr.

John Kattler, Social Insurance

Specialist, Standards and Compliance

Branch, Office of Disclosure Policy,

Social Security Administration, 3–D–1

Operations Building, 6401 Security

Boulevard, Baltimore, Maryland 21235,

telephone 410–965–1738.

SUPPLEMENTARY INFORMATION:

I. Discussion of the Proposed Routine

Use

A. Background

We propose to add a routine use to

the system of records entitled ‘‘Master

Files of Social Security Number (SSN)

Holders and SSN Applications, HHS/

SSA/OSR, 09–60–0058.’’ The proposed

routine use is necessary for the USSS to

carry out its responsibilities to

investigate various crimes involving

violations of the Social Security Act.

B. Disclosures to Law Enforcement and

Security Agencies

SSA discloses information from this

system of records to certain entities that

use the information for a purpose that

is compatible with the purpose for

which SSA collects it. One such

category of disclosures is to the

Department of Justice (the Federal

Bureau of Investigation (FBI) and United

States Attorneys Offices) for purposes of

investigating or prosecuting violations

of the Social Security Act. Disclosures

are most often made from the system to

investigate or prosecute those violations

of section 208 of the Social Security Act

(42 U.S.C. 408) involving criminal

misuse of the SSN.

SSA proposes to alter the system by

amending an existing routine use to

authorize disclosure of SSN information

to the USSS for use in investigating

crimes involving violations of the Social

Security Act. We are doing this because

the investigative jurisdiction of the

USSS includes various offenses which

often involve violations of the Social

Security Act. These offenses include

fraud associated with electronic fund

transfers; crimes involving financial

institutions; the counterfeiting or

fraudulent use of identification

documents; the fraudulent use of

‘‘access devices’’ such as credit and

debit cards; and certain crimes

involving computer fraud (18 U.S.C.

1029, 1030, 3056; Pub.L. 101–509, Title
Federal Register / Vol. 60, No. 48 / Monday, March 13, 1995 / Notices 13443

V, section 528, November 5, 1990, 104

S. 1427). In many such cases, violators

utilize SSNs which are not their own to

obtain credit or apply for goods or

services. Because the misuse of the SSN

is an integral part of the criminal

activities investigated by the USSS, that

agency is in a position to pursue the

investigation of violations and to

recommend prosecution under 42

U.S.C. 408. Without information from

SSA, USSS cannot pursue the issue of

SSN misuse when it arises during the

course of an investigation.

In circumstances involving

investigations under the jurisdiction of

the USSS, SSA proposes to provide the

same SSN information to the USSS that

it now provides to the FBI and United

States Attorneys Offices when those

entities are investigating violations of

the Social Security Act.

II. Compatibility of the Proposed

Routine Use

We are proposing the changes

discussed above in accordance with the

Privacy Act (5 U.S.C. 552a(a)(7), (b)(3),

and (e)(11)) and our disclosure

regulations (20 CFR part 401).

The Privacy Act permits us to disclose

information about individuals without

their consent for a routine use, i.e.,

where the information will be used for

a purpose that is compatible with the

purpose for which we collected the

information. The disclosures that will

be made under the proposed routine use

will facilitate the investigation and

prosecution of violations of the Social

Security Act which may potentially

interfere with effective use of the

relevant system of records, thereby

adversely affecting Social Security

programs dependent upon these

records. The disclosures contemplated

under this routine use therefore are

compatible with the purpose of the

accurate and effective administration of

Social Security programs, for which the

records were collected, and meet the

compatibility requirement for routine

uses under the Privacy Act.

III. Effect of the Proposed Routine Use

on Individuals

As with previous disclosures for

similar purposes under the existing

routine use, SSA will follow all

statutory and regulatory requirements

for disclosure. Therefore, we do not

anticipate that the proposed disclosures

will have any unwarranted effect on the

privacy or other rights of individuals.

IV. Other Changes

We are also making some minor

corrections for purposes of accuracy.

Dated: March 3, 1995.

Shirley S. Chater,

Commissioner of Social Security.

09–60–0058

SYSTEM NAME:

Master Files of Social Security

Number (SSN) Holders and SSN

Applications, HHS/SSA/OSR.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Social Security Administration, Office

of Systems Operations, 6401 Security

Boulevard, Baltimore, MD 21235.

Social Security Administration, Office

of Central Records Operations, Metro

West Building, 300 N. Greene Street,

Baltimore, MD 21201.

Records may also be maintained at

contractor sites (contact the system

manager at the address below to obtain

contractor addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This system contains a record of each

individual who has applied for and

obtained an SSN and of each individual

whose application was supported by

documents which are suspected to be

fraudulent and are being verified with

the issuing agency, or have been

determined to be fraudulent.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains all of the

information received on original

applications for SSNs (e.g., name, date

and place of birth, sex, both parents’

names, and race/ethnic data), and any

changes in the information on the

applications that are submitted by the

SSN holders. It also contains

applications supported by evidence

suspected or determined to be

fraudulent, along with the mailing

addresses of the individuals who filed

such applications and descriptions of

the documentation which they

submitted. Cross-references may be

noted where multiple numbers have

been issued to the same individual and

an indication may be shown that a

benefit claim has been made under a

particular SSN(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Sections 205(a) and 205(c)(2) of the

Act.

PURPOSE(S):

Information in this system is used by

the Social Security Administration

(SSA) to assign SSNs. The information

also is used for a number of

administrative purposes, such as:

• By SSA components for various

title II, XVI, and XVIII claims purposes

including usage of the SSN itself as a

case control number and a secondary

beneficiary cross-reference control

number for enforcement purposes and

use of the SSN record data for

verification of claimant identity factors

and for other claims purposes related to

establishing benefit entitlement;

• By SSA as a basic control for

retained earnings information;

• By SSA as a basic control and data

source to prevent issuance of multiple

SSNs;

• As the means to identify reported

names or SSNs on earnings reports;

• For resolution of earnings

discrepancy cases;

• For statistical studies;

• By the Department of Health and

Human Services (HHS), Office of

Inspector General, Office of Audit

Services, for auditing benefit payments

under Social Security programs;

• By the HHS Office of Child Support

Enforcement for locating parents who

owe child support;

• By the National Institute of

Occupational Safety and Health for

epidemiological research studies

required by the Occupational Safety and

Health Act of 1974;

• By the SSA Office of Refugee

Resettlement for administering Cuban

refugee assistance payments; and

• By the HHS Health Care Financing

Administration for administering Title

XVIII claims.

Information in this system is also

used by SSA to prevent the processing

of an SSN card application for an

individual whose application is

identified as having been supported by

evidence that either:

• Is suspect and being verified, or

• Has been determined to be

fraudulent.

With this system in place, clerical

investigation and intervention is

required. Social Security offices are

alerted in case an applicant attempting

to obtain an SSN might visit other

offices and might attempt to find one

which would unwittingly accept

fraudulent documentation.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosure may be made for routine

uses as indicated below:

1. Employers are notified of the SSNs

of employees in order to complete their

records for reporting wages to SSA

pursuant to the Federal Insurance

Compensation Act and section 218 of

the Act.

2. To State welfare agencies, upon

written request, of the SSNs of Aid to
13444 Federal Register / Vol. 60, No. 48 / Monday, March 13, 1995 / Notices

Families with Dependent Children

applicants or recipients.

3. To the Department of Justice (DOJ),

Federal Bureau of Investigation and

United States Attorneys Offices, and to

the Department of the Treasury, United

States Secret Service, for investigating

and prosecuting violations of the Social

Security Act.

4. To the DOJ, Immigration and

Naturalization Service, for the

identification and location of aliens in

the United States pursuant to requests

received under section 290(c) of the

Immigration and Nationality Act (8

U.S.C. 1360(c)).

5. To a contractor for the purpose of

collating, evaluating, analyzing,

aggregating or otherwise refining

records when SSA contracts with a

private firm. (The contractor shall be

required to maintain Privacy Act

safeguards with respect to such records.)

6. To the Railroad Retirement Board

for:

(a) Administering provisions of the

Railroad Retirement and Social Security

Acts relating to railroad employment;

and

(b) Administering the Railroad

Unemployment Insurance Act.

7. To the Department of Energy for its

study of the long-term effects of lowlevel radiation exposure.

8. To the Department of the Treasury

for:

(a) Tax administration as defined in

section 6103 of the Internal Revenue

Code (IRC) (26 U.S.C. 6103); and

(b) Investigating the alleged theft,

forgery, or unlawful negotiation of

Social Security checks.

9. To a congressional office in

response to an inquiry from the office

made at the request of the subject of a

record.

10. To the Department of State for

administering the Act in foreign

countries through facilities and services

of that agency.

11. To the American Institute of

Taiwan for administering the Act on

Taiwan through facilities and services of

that agency.

12. To the Department of Veterans

Affairs (VA), Philippines Regional

Office, for administering the Act in the

Philippines through facilities and

services of that agency.

13. To the Department of the Interior

for administering the Act in the Trust

Territory of the Pacific Islands through

facilities and services of that agency.

14. To the Department of Labor for:

(a) Administering provisions of the

Black Lung Benefits Act; and

(b) Conducting studies of the

effectiveness of training programs to

combat poverty.

15. To VA for the following purposes:

(a) For the purpose of validating SSNs

of compensation recipients/pensioners

in order to provide the release of

accurate pension/compensation data by

VA to SSA for Social Security program

purposes; and

(b) Upon request, for purposes of

determining eligibility for or amount of

VA benefits, or verifying other

information with respect thereto.

16. To Federal agencies which use the

SSN as a numerical identifier in their

recordkeeping systems, for the purpose

of validating SSNs.

17. To the DOJ, to a court, to another

tribunal, or to another party before such

tribunal, when:

(a) SSA, or any component thereof; or

(b) Any SSA employee in his/her

official capacity; or

(c) Any SSA employee in his/her

individual capacity when DOJ (or SSA

when it is authorized to do so) has

agreed to represent the employee; or

(d) The United States or any agency

thereof when SSA determines that the

litigation is likely to affect the

operations of SSA or any of its

components

is a party to litigation or has an interest

in such litigation, and SSA determines

that the use of such records by DOJ, the

tribunal, or other party before such

tribunal is relevant and necessary to the

litigation, provided, however, that in

each case, SSA determines that such

disclosure is compatible with the

purpose for which the records were

collected.

Wage and other information that is

subject to disclosure provisions of the

IRC will not be disclosed under this

routine use unless disclosure is

expressly permitted by the IRC.

18. To State audit agencies for

auditing State supplementation

payments and Medicaid eligibility

considerations.

19. To the Social Security agency of

a foreign country, to carry out the

purpose of an international Social

Security agreement entered into

between the United States and the other

country, pursuant to section 233 of the

Act.

20. To Federal, State, or local agencies

(or agents on their behalf) for the

purpose of validating SSNs used in

administering cash or noncash income

maintenance programs or health

maintenance programs (including

programs under the Act).

21. To third party contacts when the

party to be contacted has, or is expected

to have, information which will verify

documents when SSA is unable to

determine if such documents are

authentic.

22. Upon request, information on the

identity and location of aliens may be

disclosed to the DOJ, Criminal Division,

Office of Special Investigations, for the

purpose of detecting, investigating, and,

when appropriate, taking legal action

against suspected Nazi war criminals in

the United States.

23. To the Selective Service System

for the purpose of enforcing draft

registration pursuant to the provisions

of the Military Selective Service Act (50

U.S.C. App. 462, as amended by section

916 of Pub L. 97–86).

24. To contractors and other Federal

agencies, as necessary, for the purpose

of assisting SSA in the efficient

administration of its programs. We

contemplate disclosing information

under this routine use only in situations

in which SSA may enter into a

contractual or similar agreement with a

third party to assist in accomplishing an

agency function relating to this system

of records.

25. Validated SSN information may be

disclosed to organizations or agencies

such as prison systems that are required

by law to furnish SSA with SSN

information.

26. Nontax return information that is

not restricted from disclosure by Federal

law may be disclosed to the General

Services Administration and the

National Archives and Records

Administration (NARA) for the purpose

of conducting records management

studies with respect to their duties and

responsibilities under 44 U.S.C. 2904

and 2906, as amended by the NARA Act

of 1984.

27. Disclosure of SSNs and dates of

birth may be made to VA or third parties

under contract to that agency for the

purpose of conducting VA medical

research and epidemiological studies.

28. SSN information may be disclosed

to the Office of Personnel Management

(OPM) upon receipt of a request from

that agency in accordance with 5 U.S.C.

8347(m)(3), when OPM needs the

information in administering its pension

program for retired Federal Civil Service

employees.

29. Upon request by the Department

of Education, SSNs which are provided

by students to postsecondary

educational institutions may be verified

as required by Title IV of the Higher

Education Act of 1965 (20 U.S.C. 1091).

30. To student volunteers and other

workers, who technically do not have

the status of Federal employees, when

they are performing work for SSA as

authorized by law, and they need access

to personally identifiable information in

SSA records in order to perform their

assigned Agency functions.
Federal Register / Vol. 60, No. 48 / Monday, March 13, 1995 / Notices 13445

31. To Federal, State, and local law

enforcement agencies and private

security contractors, as appropriate,

information necessary.

(a) To enable them to protect the

safety of SSA employees and customers,

the security of the SSA workplace and

the operation of SSA facilities, or

(b) To assist investigations or

prosecutions with respect to activities

that affect such safety and security or

activities that disrupt the operation of

SSA facilities.

32. Corrections to information that

resulted in erroneous inclusion of

individuals in the Death Master File

(DMF) may be disclosed to recipients of

erroneous DMF information.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in this system are maintained

in paper form (e.g., paper lists, punch

cards, Forms SS–5 (Application for an

SSN), and systems generated forms);

magnetic media (e.g., magnetic tape and

disc with on-line access); and in

microfilm and microfiche form.

RETRIEVABILITY:

Records of SSN holders are indexed

by both SSN and name. Records of

applications that have been denied

because the applicant submitted

fraudulent evidence, or that are being

verified because the evidence is

suspected to be fraudulent, are indexed

either by the applicant’s name plus

month and year of birth, or by the

applicant’s name plus the eleven-digit

reference number of the disallowed

application.

SAFEGUARDS:

Safeguards for automated records

have been established in accordance

with the Systems Security Handbook.

This includes maintaining the magnetic

tapes and discs within a secured

enclosure attended by security guards.

Anyone entering or leaving this

enclosure must have a special badge

issued only to authorized personnel.

For computerized records

electronically transmitted between

Central Office and Field Office locations

(including organizations administering

SSA programs under contractual

agreements), safeguards include a lock/

unlock password system, exclusive use

of leased telephone lines, a terminaloriented transaction matrix, and an

audit trail. All microfilm, microfiche,

and paper files are accessible only by

authorized personnel who have a need

for the records in the performance of

their official duties.

Expansion and improvement of SSA’s

telecommunications systems has

resulted in the acquisition of terminals

equipped with physical key locks. The

terminals also are fitted with adapters to

permit the future installation of data

encryption devices and devices to

permit the identification of terminal

users.

RETENTION AND DISPOSAL:

All paper forms are retained for 5

years after they have been filmed or

entered on tape and the accuracy has

been verified. They then are destroyed

by shredding. All tape, discs, microfilm,

and microfiche files are updated

periodically. Out-of-date magnetic tapes

and discs are erased. Out-of-date

microfiches are disposed of by applying

heat.

SYSTEM MANAGER AND ADDRESS:

Director, Division of Data Support and

Enumeration, Office of Systems

Requirements, Social Security

Administration, 6401 Security

Boulevard, Baltimore, MD 21235.

NOTIFICATION PROCEDURES:

An individual can determine if this

system contains a record pertaining to

him/her by providing his/her name,

signature, and SSN to the address

shown under ‘‘System manager and

address’’ above. (Furnishing the SSN is

voluntary, but it makes searching for an

individual’s record easier and avoids

delay.) If the SSN is unknown or no

SSN has been assigned because the

evidence presented with the application

is being verified or has been determined

to be fraudulent, the individual should

provide name, signature, date and place

of birth, sex, mother’s birth name, and

father’s name, and evidence of identity.

These procedures are in accordance

with HHS Regulations 45 CFR part 5b.

RECORD ACCESS PROCEDURES:

Same as notification procedures. Also,

requesters should reasonably specify the

record contents which they are seeking.

These procedures are in accordance

with HHS Regulations 45 CFR part 5b.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above. Also, requesters should

reasonably identify the record, specify

the information which they are

contesting, and state the corrective

action sought and the reasons for the

correction, with supporting justification

showing how the record is incomplete,

untimely, inaccurate, or irrelevant.

These procedures are in accordance

with HHS Regulations 45 CFR part 5b.

RECORD SOURCE CATEGORIES:

Information in this system is obtained

from SSN applicants (or individuals

acting on their behalf). The SSN itself is

assigned to the individual as a result of

internal processes of this system.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT:

None.

[FR Doc. 95–6104 Filed 3–10–95; 8:45 am]

BILLING CODE 4190–29

DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT

Office of the Assistant Secretary for

Public and Indian Housing

[Docket No. N–95–3870; FR–3798–C–02]

Community Development Block Grant

Program for Indian Tribes and Alaska

Native Villages; Notice of Fund

Availability; Correction of Application

Due Date

AGENCY: Office of the Assistant

Secretary for Public and Indian

Housing, HUD.

ACTION: Notice of fund availability for

fiscal year 1995; correction of

application due date.

SUMMARY: On February 24, 1995 (60 FR

10452), the Department published in the

Federal Register, a Notice of Fund

Availability that announced HUD’s

funding for the Community

Development Block Grant Program for

Indian Tribes and Alaska Native

Villages for Fiscal Year 1995. The

application due date was computed

incorrectly and ends on May 14, 1995,

which is a Sunday afternoon. This

incorrect date appears in the ‘‘DATES’’

section, and also appears on page 10464

of the February 24, 1995 notice in

paragraph II.(c).

The purpose of this document is to

correct the application due date by

extending it until 3 p.m. on Monday,

May 15, 1995, in both of the places

referred to above.

DATES: Applications must be received

by the appropriate field office of the

HUD Office of Native American

Programs (ONAP) no later than 3 p.m.,

May 15, 1995. Application materials

will be available from each field office.

General program questions may be

directed to the field office serving your

area or by contacting Dom Nessi, Office

of Native American Programs, Office of

Public and Indian Housing, Department

of Housing and Urban Development,

Room B–133, 451 Seventh Street SW.,

Washington, DC 20410. Telephone (202)