7106 Federal Register / Vol. 81, No. 27 / Wednesday, February 10, 2016 / Notices 

1www.federalreserve.gov/econresdata/releases/

scoos.htm. 

institutions on (1) stringency of credit 

terms, (2) credit availability and 

demand across the entire range of 

securities financing and over-thecounter derivatives transactions, and (3) 

the evolution of market conditions and 

conventions applicable to such 

activities up to six times a year. Given 

the Federal Reserve’s interest in 

financial stability, the information this 

survey collects is critical to the 

monitoring of credit markets and capital 

market activity. Aggregate survey results 

are made available to the public on the 

Federal Reserve Board Web site.1 In 

addition, selected aggregate survey 

results may be discussed in Governor’s 

speeches, and may be published in 

Federal Reserve Bulletin articles and in 

the annual Monetary Policy Report to 

the Congress 

Current Actions: The Federal Reserve 

proposes to extend for three years, 

without revision, the Senior Credit 

Officer Opinion Survey on Dealer 

Financing Terms (FR 2034). 

Board of Governors of the Federal Reserve 

System, February 4, 2016. 

Robert deV. Frierson, 

Secretary of the Board. 

[FR Doc. 2016–02687 Filed 2–9–16; 8:45 am] 

BILLING CODE 6210–01–P 

FEDERAL RETIREMENT THRIFT 

INVESTMENT BOARD 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Federal Retirement Thrift 

Investment Board. 

ACTION: Notice of retirement of systems 

of records, revision of routine uses, 

revision of purpose and routine uses, 

technical revisions to systems of 

records, and establishment of new 

systems of records. 

SUMMARY: Pursuant to the Privacy Act of 

1974, 5 U.S.C. 552a, the Federal 

Retirement Thrift Investment Board 

(FRTIB) is proposing to: (1) Retire one 

system of records; (2) revise the purpose 

and routine uses of three existing 

systems of records; and (3) establish 

four new systems of records. The 

revisions implemented under this 

republication are corrective and 

administrative changes that broaden 

previously published system of records 

notices. 

DATES: Comments must be received on 

or before March 11, 2016 unless 

comments received on or before that 

date result in a contrary determination. 

ADDRESSES: You may submit written 

comments to FRTIB by any one of the 

following methods: 

• Federal eRulemaking Portal: http:// 

www.regulations.gov. Follow the Web 

site instructions for submitting 

comments. 

• Fax: 202–942–1676. 

• Mail or Hand Delivery: Office of 

General Counsel, Federal Retirement 

Thrift Investment Board, 77 K Street 

NE., Suite 1000, Washington, DC 20002. 

FOR FURTHER INFORMATION CONTACT: 

Marla Greenberg, Chief Privacy Officer, 

Federal Retirement Thrift Investment 

Board, Office of General Counsel, 77 K 

Street NE., Suite 1000, Washington, DC 

20002, 202–864–8612. For access to any 

of the FRTIB’s systems of records, 

contact Amanda Haas, FOIA Officer, 

Office of General Counsel, at the above 

address or by calling (202) 637–1250. 

SUPPLEMENTARY INFORMATION: 

(1) FRTIB Is Proposing To Retire One 

System of Records 

Pursuant the Privacy Act of 1974, 5 

U.S.C. 552a, and as part of its ongoing 

integration efforts, the Federal 

Retirement Thrift Investment Board is 

retiring one system of records notice: 

FRTIB–8, Board Member Files (last 

published at 77 FR 11534 (February 27, 

2012)). 

FRTIB will continue to collect and 

maintain records about FRTIB’s Board 

Members, however, each of these 

records will be maintained as part of an 

existing FRTIB or Government-wide 

SORN. Ethics opinions, conflicts of 

interest waivers, and other 

programmatic files concerning Board 

Members will be maintained as part of 

Public and Confidential Financial 

Disclosure Reports and other ethics 

program records and will rely upon the 

existing government-wide systems of 

records entitled OGE/GOVT–1, 

Executive Branch Personnel Public 

Financial Disclosure Reports and Other 

Name-Retrieved Ethics Program Records 

(68 FR 24722, May 8, 2003). The FRTIB 

will maintain Confidential Financial 

Disclosure Reports (OGE Form 450) for 

FRTIB’s Board Members pursuant to 

OGE/GOVT–2, Executive Branch 

Confidential Financial Disclosure 

Reports (68 FR 24722, May 8, 2003). 

Eliminating this notice will have no 

adverse impact on individuals, but will 

promote the overall streamlining and 

management of FRTIB’s Privacy Act 

record systems. 

(2) FRTIB Is Proposing To Revise the 

Purpose of and Routine Uses to Three 

Systems of Records, and To Make 

Technical and Clarifying Changes to 

These Systems of Records 

(a) FRTIB–7, Contractor and Consultant 

Records 

FRTIB is proposing to revise the 

purpose of and routine uses to FRTIB– 

7, Contractor and Consultant Records 

(last published at 77 FR 11534 (February 

27, 2012)). FRTIB is proposing to amend 

the purpose as follows: ‘‘The purpose of 

this system of records is to collect and 

maintain records on FRTIB contractors 

and consultants.’’ FRTIB is also 

proposing technical amendments to the 

purpose of the system to reflect the fact 

that the system of records deals with 

sensitive FRTIB information. 

FRTIB is proposing to add a routine 

use to this system of records to enable 

the Agency to disclose information to 

the United States Department of the 

Treasury to effect payments to 

consultants or to verify their eligibility 

to receive payment. FRTIB is also 

proposing to apply General Routine 

Uses G1 through G2; and G4 through 

G16 to FRTIB–7, Contractor and 

Consultant Records (see Prefatory 

Statement of Routine Uses). 

FRTIB is proposing to correct and 

update the system name; system 

location; categories of individuals 

covered by the system; categories of 

records in the system; authority for 

maintenance of the system; purpose; 

routine uses; storage; retrievability; 

safeguards; retention and disposal; 

system manager and address; 

notification procedure; record access 

procedures; contesting records 

procedures; record source categories; 

and exemptions claimed for the system. 

FRTIB will no longer exempt FRTIB–7, 

Contractor and Consultant Records, 

under subsections (k)(2) and (k)(5) of the 

Privacy Act. 

(b) FRTIB–12, Debt Collection Records 

FRTIB is proposing to revise the 

purpose of and routine uses to FRTIB– 

12, Debt Collection Records (last 

published at 77 FR 11534 (February 27, 

2012)). FRTIB is proposing to clarify the 

purpose to cover the following types of 

individuals who could be indebted to 

the FRTIB: ‘‘participants, beneficiaries, 

and alternate payees of the Thrift 

Savings Plan; current and former 

employees of the FRTIB; individuals 

who are consultants and vendors to 

FRTIB; and individuals who received 

payments to which they are not 

entitled.’’ 

FRTIB is also proposing to reorder the 

routine uses for FRTIB–12, Debt 


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Collection Records (this change is being 

made to all existing systems of records 

to the extent necessary to make all of 

FRTIB’s notices uniform and to reflect 

the addition of FRTIB’s general routine 

uses). FRTIB is proposing to add one 

system-specific routine use, to enable 

the Agency to disclose administrative 

wage garnishment information to the 

United States Department of the 

Treasury. Additionally, FRTIB is 

proposing to apply and sixteen general 

routine uses to apply to FRTIB–12, 

including G1 through G16 (see Prefatory 

Statement of Routine Uses). 

FRTIB is proposing to correct and 

update the system name; system 

location; categories of individuals 

covered by the system; categories of 

records in the system; authority for 

maintenance of the system; purpose; 

routine uses; disclosure to consumer 

reporting agencies; storage; 

retrievability; safeguards; retention and 

disposal; system manager and address; 

notification procedure; record access 

procedures; contesting records 

procedures; and record source 

categories. 

(c) FRTIB–13, Fraud and Forgery 

Records 

FRTIB is proposing to make technical 

and clarifying revisions to FRTIB–13, 

Fraud and Forgery Records (last 

published at 80 FR 43428 (July 22, 

2015)). The FRTIB is planning to clarify 

that the purpose of the system includes 

an act of fraud relating to the Thrift 

Savings Fund. 

FRTIB is also proposing to revise the 

system-specific routine use 2, to enable 

the Agency to disclose information used 

to verify allegations that a third party 

has misappropriated the FRTIB’s (or 

TSP’s) name, brand, or logos, to the 

Federal Trade Commission; Consumer 

Financial Protection Bureau; or the 

Financial Industry Regulatory 

Authority. Additionally, FRTIB is 

proposing to make technical revisions to 

system-specific routine use 4, to clarify 

that this routine use also includes fraud 

or forgery committed against the Thrift 

Savings Fund. Finally, FRTIB is 

proposing to correct and update the 

categories of records in the system; 

purpose; and routine uses. 

(3) FRTIB Is Proposing To Create Four 

new Systems of Records 

(a) FRTIB–16—Congressional 

Correspondence Files 

FRTIB is proposing to establish a new 

system of records entitled, ‘‘FRTIB–16, 

Congressional Correspondence Files.’’ 

The proposed system of records is 

necessary to assist the FRTIB’s Office of 

External Affairs in maintaining, and 

responding to correspondence received 

from congressional offices. 

Records maintained as part of FRTIB– 

16 include information about 

individuals who have corresponded 

with FRTIB: Name; dates of birth; Social 

Security numbers; TSP account; 

numbers; home and business address; 

email address; personal and business 

telephone numbers; who the 

correspondence is about; incoming 

correspondence; FRTIB’s response; the 

FRTIB responder’s name and business 

information; additional unsolicited 

personal information provided by the 

individual; and other related materials. 

FRTIB is proposing to add two systemspecific routine uses and fourteen 

general routine uses to apply to FRTIB– 

16, including G1 through G2; G4 

through G5; and G7 through G16 (see 

Prefatory Statement of Routine Uses). 

(b) FRTIB–17—Telework and 

Alternative Worksite Records 

FRTIB is proposing to establish a new 

system of records entitled, ‘‘FRTIB–17, 

Telework and Alternative Worksite 

Records.’’ The proposed system of 

records is necessary to enable the FRTIB 

to collect and maintain records on 

prospective, current, and former FRTIB 

employees who have participated in, 

presently participate in, or have sought 

to participate in FRTIB’s Telework 

Program. 

Files maintained as part of FRTIB–17 

include: The name, position title, grade 

level, job series, and office name; 

official FRTIB duty station address and 

telephone number; alternative worksite 

address and telephone number(s); date 

telework agreement received and 

approved/denied; telework request and 

approval form; telework agreement; selfcertification home safety checklist, and 

supervisor-employee checklist; type of 

telework requested (e.g., situational or 

core); regular work schedule; telework 

schedule; approvals/disapprovals; 

description and list of governmentowned equipment and software 

provided to the teleworker; mass transit 

benefits received through FRTIB’s mass 

transit subsidy program; parking 

subsidies received through FRTIB’s 

subsidized parking program; and any 

other miscellaneous documents 

supporting telework. 

FRTIB is proposing to add five 

system-specific routine uses and 

fourteen general routine uses to apply to 

FRTIB–17, including G1 through G2; G4 

through G5; and G7 through G16 (see 

Prefatory Statement of Routine Uses). 

(c) FRTIB–18—Reasonable 

Accommodation Records 

FRTIB is proposing to establish a new 

system of record entitled, ‘‘FRTIB–18, 

Reasonable Accommodation Records.’’ 

The proposed system of records is 

necessary to allow FRTIB to collect and 

maintain records on prospective, 

current, and former employees with 

disabilities who request or receive a 

reasonable accommodation by FRTIB. 

The proposed system of records will 

also enable FRTIB to track and report 

the processing of requests for FRTIBwide reasonable accommodations to 

comply with applicable laws and 

regulations. Finally, this system of 

records will enable FRTIB to preserve 

and maintain the confidentiality of 

medical information submitted by or on 

behalf of applicants or employees 

requesting a reasonable accommodation. 

Files maintained as part of FRTIB–18 

include: The name and employment of 

employees needing an accommodation; 

requestor’s name and contact 

information (if different than the 

employee who needs an 

accommodation); date request was 

initiated; information concerning the 

nature of the disability and the need for 

accommodation, including appropriate 

medical documentation; details of the 

accommodation request, such as: Type 

of accommodation requested, how the 

requested accommodation would assist 

in job performance, the sources of 

technical assistance consulted in trying 

to identify alternative reasonable 

accommodation, any additional 

information provided by the requestor 

related to the processing of the request, 

and whether the request was approved 

or denied, and whether the 

accommodation was approved for a trial 

period; and notification(s) to the 

employee and his/her supervisor(s) 

regarding the accommodation. 

FRTIB is proposing to add five 

system-specific routine uses and fifteen 

general routine uses to apply to FRTIB– 

18, including G1 through G5; and G7 

through G16 (see Prefatory Statement of 

Routine Uses). 

(d) FRTIB–19—Freedom of Information 

Act Records 

FRTIB is proposing to establish a new 

system of record entitled, ‘‘FRTIB–19, 

Freedom of Information Act Records.’’ 

The proposed system of records will 

enable the FRTIB to support the 

processing of record access requests 

made pursuant to the Freedom of 

Information Act (FOIA), whether FRTIB 

receives such requests directly from the 

requestor or via referral from another 

agency. Additionally, this system will 


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be used to support litigation arising 

from such requests and appeals, and to 

assist FRTIB in carrying out any other 

responsibilities under the FOIA. 

Files maintained as part of FRTIB–19 

include: Records received, created, or 

compiled in processing FOIA requests 

or appeals, including original requests 

and appeals; intra- or inter-agency 

memoranda; referrals; correspondence 

notes; fee schedules; assessments; cost 

calculations; and other documentation 

related to the referral and/or processing 

of the FOIA request or appeal; 

correspondence with the individuals or 

entities that submitted the requests; and 

copies of requested records. 

Additionally, the type of information in 

the records may include requestors’ and 

their attorneys’ or representatives’ 

contact information; the contact 

information of FRTIB employees; the 

name of the individual subject of the 

request or appeal; fee determinations; 

unique case identifier; and other 

identifiers provided by a requestor 

about him or herself or about the 

individual whose records are requested. 

FRTIB is proposing to add three 

system-specific routine uses and fifteen 

general routine uses to apply to FRTIB– 

19, including G1 through G2; and G4 

through G16 (see Prefatory Statement of 

Routine Uses). 

(4) Prefatory Statement of General 

Routine Uses 

The following routine uses are 

incorporated by reference into various 

systems of records, as set forth below. 

G1. Routine Use—Audit: A record 

from this system of records may be 

disclosed to an agency, organization, or 

individual for the purpose of performing 

an audit or oversight operations as 

authorized by law, but only such 

information as is necessary and relevant 

to such audit or oversight function 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to FRTIB 

officers and employees. 

G2. Routine Use—Breach Mitigation 

and Notification: A record from this 

system of records may be disclosed to 

appropriate agencies, entities, and 

persons when: (1) FRTIB suspects or has 

confirmed that the security or 

confidentiality of information in the 

system of records has been 

compromised; (2) FRTIB has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of this system or 

other systems or programs (whether 

maintained by FRTIB or another agency 

or entity) that rely upon the 

compromised information; and (3) the 

disclosure made to such agencies, 

entities, and persons is reasonably 

necessary to assist in connection with 

the FRTIB’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

G3. Routine Use—Clearance 

Processing: A record from this system of 

records may be disclosed to an 

appropriate federal, state, local, tribal, 

foreign, or international agency, if the 

information is relevant and necessary to 

a requesting agency’s decision 

concerning the hiring or retention of an 

individual, or issuance of a security 

clearance, background investigation, 

license, contract, grant, or other benefit, 

or if the information is relevant and 

necessary to a FRTIB decision 

concerning the hiring or retention of an 

employee, the issuance of a security 

clearance, the reporting of an 

investigation of an employee, the letting 

of a contract, or the issuance of a 

license, grant or other benefit and when 

disclosure is appropriate to the proper 

performance of the official duties of the 

person making the request. 

G4. Routine Use—Congressional 

Inquiries: A record from this system of 

records may be disclosed to a 

Congressional office from the record of 

an individual in response to an inquiry 

from that Congressional office made at 

the request of the individual to whom 

the record pertains. 

G5. Routine Use—Contractors, et al.: 

A record from this system of records 

may be disclosed to contractors, 

grantees, experts, consultants, the agents 

thereof, and others performing or 

working on a contract, service, grant, 

cooperative agreement, or other 

assignment for FRTIB, when necessary 

to accomplish an agency function 

related to this system of records. 

Individuals provided information under 

this routine use are subject to the same 

Privacy Act requirements and 

limitations on disclosure as are 

applicable to FRTIB officers and 

employees. 

G6. Routine Use—Debt Collection: A 

record from this system of records may 

be disclosed to the Department of 

Justice, the Department of Treasury, or 

to a consumer reporting agency for 

collection action on any delinquent 

debt, pursuant to 5 U.S.C. 552a(b)(12). 

G7. Routine Use—Former Employees: 

A record from this system of records 

may be disclosed to a former employee 

of the FRTIB, in accordance with 

applicable regulations, for purposes of 

responding to an official inquiry by a 

federal, state, or local government entity 

or professional licensing authority; or 

facilitating communications with a 

former employee that may be necessary 

for personnel-related or other official 

purposes where the FRTIB requires 

information or consultation assistance 

from the former employee regarding a 

matter within that person’s former area 

of responsibility. 

G8. Routine Use—Investigations, 

Third Parties: A record from this system 

of records may be disclosed to third 

parties during the course of a law 

enforcement investigation to the extent 

necessary to obtain information 

pertinent to the investigation, provided 

disclosure is appropriate to the proper 

performance of the official duties of the 

third party officer making the 

disclosure. 

G9. Routine Use—Investigations, 

Other Agencies: A record from this 

system of records may be disclosed to 

appropriate federal, state, local, tribal, 

or foreign government agencies or 

multilateral governmental organizations 

for the purpose of investigating or 

prosecuting the violations of, or for 

enforcing or implementing, a statute, 

rule, regulation, order, license, or treaty 

where FRTIB determines that the 

information would assist in the 

enforcement of civil or criminal laws. 

G10. Routine Use—Law Enforcement 

Intelligence: A record from this system 

of records may be disclosed to a federal, 

state, tribal, local, or foreign government 

agency or organization, or international 

organization, lawfully engaged in 

collecting law enforcement intelligence 

information, whether civil or criminal, 

or charged with investigating, 

prosecuting, enforcing or implementing 

civil or criminal laws, related rules, 

regulations or orders, to enable these 

entities to carry out their law 

enforcement responsibilities, including 

the collection of law enforcement 

intelligence. 

G11. Routine Use—Law Enforcement 

Referrals: A record from this system of 

records may be disclosed to an 

appropriate federal, state, tribal, local, 

international, or foreign agency or other 

appropriate authority charged with 

investigating or prosecuting a violation 

or enforcing or implementing a law, 

rule, regulation, or order, where a 

record, either on its face or in 

conjunction with other information, 

indicates a violation or potential 

violation of law, which includes 

criminal, civil, or regulatory violations 

and such disclosure is proper and 

consistent with the official duties of the 

person making the disclosure. 


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G12. Routine Use—Litigation, DOJ or 

Outside Counsel: A record from this 

system of records may be disclosed to 

the Department of Justice, FRTIB’s 

outside counsel, other federal agency 

conducting litigation or in proceedings 

before any court, adjudicative or 

administrative body, when: (1) FRTIB, 

or (2) any employee of FRTIB in his or 

her official capacity, or (3) any 

employee of FRTIB in his or her 

individual capacity where DOJ or FRTIB 

has agreed to represent the employee, or 

(4) the United States or any agency 

thereof, is a party to the litigation or has 

an interest in such litigation, and FRTIB 

determines that the records are both 

relevant and necessary to the litigation 

and the use of such records is 

compatible with the purpose for which 

FRTIB collected the records. 

G13. Routine Use—Litigation, 

Opposing Counsel: A record from this 

system of records may be disclosed to a 

court, magistrate, or administrative 

tribunal in the course of presenting 

evidence, including disclosures to 

opposing counsel or witnesses in the 

course of civil discovery, litigation, or 

settlement negotiations or in connection 

with criminal law proceedings or in 

response to a subpoena. 

G14. Routine Use—NARA/Records 

Management: A record from this system 

of records may be disclosed to the 

National Archives and Records 

Administration (NARA) or other federal 

government agencies pursuant to the 

Federal Records Act. 

G15. Routine Use—Redress: A record 

from this system of records may be 

disclosed to a federal, state, tribal, local, 

international, or foreign government 

agency or entity for the purpose of 

consulting with that agency or entity: (1) 

To assist in making a determination 

regarding redress for an individual in 

connection with the operations of a 

FRTIB program; (2) for the purpose of 

verifying the identity of an individual 

seeking redress in connection with the 

operations of a FRTIB program; or (3) for 

the purpose of verifying the accuracy of 

information submitted by an individual 

who has requested such redress on 

behalf of another individual. 

G16. Routine Use—Security Threat: A 

record from this system of records may 

be disclosed to federal and foreign 

government intelligence or 

counterterrorism agencies when FRTIB 

reasonably believes there to be a threat 

or potential threat to national or 

international security for which the 

information may be useful in countering 

the threat or potential threat, when 

FRTIB reasonably believes such use is to 

assist in anti-terrorism efforts, and 

disclosure is appropriate to the proper 

performance of the official duties of the 

person making the disclosure. 

G17. Routine Use—Testing: A record 

from this system of records may be 

disclosed to appropriate federal, state, 

local, tribal, or foreign governmental 

agencies or multilateral governmental 

organizations where FRTIB is aware of 

a need to utilize relevant data for 

purposes of testing new technology and 

systems designed to enhance security or 

identify other violations of law. 

Pursuant to 5 U.S.C. 552a(e)(11), 

interested persons are invited to submit 

written comments on the proposal of 

these two systems of records. A report 

on the proposed systems has been sent 

to Congress and the Office of 

Management and Budget for their 

awareness. 

Greg Long, 

Executive Director, Federal Retirement Thrift 

Investment Board. 

FRTIB–7 

SYSTEM NAME: 

Contractor and Consultant Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records are located at the Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. Records may be kept at an 

additional location for Business 

Continuity Purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals retained by formal 

agreement, who: (1) Provide consulting 

services to the Board; (2) act as advisors 

to the Board, but do not maintain the 

independence of action necessary to 

meet the requirements for classification 

as an independent contractor; and (3) 

any other individuals who receive 

payments from FRTIB. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Acquisition data for the procurement 

of goods and services, including, but not 

limited to: Documents, letters, 

memorandum of understanding relating 

to agreements; rates of pay; payment 

records; vouchers; invoices; selection 

information; Commercial and 

Government Entity (CAGE) codes; Dun 

and Bradstreet Data Universal 

Numbering System (DUNS) numbers; 

supplier status; Web site; name; address; 

taxpayer identification number; Social 

Security numbers; bank information; 

invoice data; resumes; SAC forms; and 

other information relating to the 

disbursement of funds. This system of 

records also contains information 

pertaining to the negotiation; 

implementation; scope; and 

performance of work. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; 5 U.S.C. 3301; and 44 

U.S.C. 3101. 

PURPOSE(S): 

The purpose of this system of records 

is to collect and maintain records on 

FRTIB contractors and consultants. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 

of 1974, as amended, 5 U.S.C. 552a(b); 

and: 

1. General Routine Uses G1 through 

G2; and G4 through G16; apply to this 

system of records (see Prefatory 

Statement of General Routine Uses). 

2. A record from this system of 

records may be disclosed to the United 

States Department of the Treasury to 

effect payments to consultants and 

vendors, or to verify consultants’ and 

vendors’ eligibility to receive payments. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

Contractor and consultant files are 

retrieved by any one or more of the 

following identifiers: Name of the 

contractor; name of the vendor or 

contractor; voucher number and date; or 

other unique identifier about whom 

they are maintained. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 


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access to the records and by passwords 

set by unauthorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

Routine procurement files are 

retained for 6 years and 3 months, in 

accordance with the General Records 

Schedule 3, item 3. Procurement files 

involving investments and other 

information concerning the Thrift 

Savings Plan are retained for 99 years. 

SYSTEM MANAGER(S) AND ADDRESS: 

Division Chief, Contracting, Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves must 

submit a written request to the FOIA 

Officer, FRTIB, 77 K Street NE., 

Washington, DC 20002, and provide the 

following information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from the individual to whom 

it applies or is derived from information 

supplied by the individual, except 

information provided by Board staff. 

EXEMPTIONS CLAIMED FOR SYSTEM: 

None. 

FRTIB–12 

SYSTEM NAME: 

Debt Collection Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records are maintained at the Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. Records may also be 

maintained at an additional location for 

Business Continuity Purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Records are maintained on 

individuals and entities that are 

financially indebted to the Board, 

including, but not limited to: 

Participants, beneficiaries, and alternate 

payees of the Thrift Savings Plan; 

current and former employees of the 

FRTIB; individuals who are consultants 

and vendors to FRTIB; and individuals 

who received payments to which they 

are not entitled. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Information varies depending on the 

individual debtor, the type of 

indebtedness, and the agency or 

program to which monies are owed. The 

system of records contains information 

including but not limited to: (1) 

Individuals and commercial 

organizations, such as name, Taxpayer 

Identification Number (i.e., Social 

Security Number or Employer 

Identification Number), business and 

home addresses, and business and home 

telephone numbers; (2) the 

indebtedness, such as the original 

amount of the debt, the date the debt 

originated, the amount of the 

delinquency/default, the date of the 

delinquency/default, basis of the debt, 

amounts accrued for interest, penalties, 

and administrative costs, and payments 

on the account; (3) actions taken to 

recover the debt, such as copies of 

demand letters/invoices, and documents 

required for the referral of accounts to 

collection agencies, or for litigation; (4) 

debtor and creditor agencies, such as 

name, telephone number, and address of 

the agency contact; (5) information for 

location purposes, including 

information pertaining to child support 

cases, Mandatory Victims Restitution 

Act (MVRA) cases, and tax levies; and 

(6) other relevant records relating to a 

debt including the amount, status, and 

history of the debt, and the program 

under which the debt arose. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; 5 U.S.C. 301; 31 U.S.C. 

3711(a); and 44 U.S.C. 3101. 

PURPOSE(S): 

The purpose of this system is to 

maintain a record of individuals and 

entities that are indebted to the Board, 

a Federal agency, or a Government 

corporation including, but not limited 

to: participants, beneficiaries, and 

alternate payees of the Thrift Savings 

Plan; current and former employees of 

the FRTIB; and individuals who 

received payments to which they are not 

entitled. The records ensure that: 

Appropriate collection action on 

debtors’ accounts is taking and properly 

tracked, monies collected are credited, 

and funds are returned to the Board or 

appropriate agency at the time the 

account is collected or closed. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 

of 1974, as amended, 5 U.S.C. 552a(b); 

and: 

1. General Routine Uses G1 through 

G16 apply to this system of records (see 

Prefatory Statement of General Routine 

Uses). 

2. A record from this system may be 

disclosed to the Financial Management 

Service (FMS) of the Department of the 

Treasury to allow that agency to act for 

the Board to enforce collection of 

delinquent debts owed to the Board or 

the Thrift Savings Fund. 

3. Debt collection records may be 

disclosed to the Internal Revenue 

Service for the purposes of: (1) Effecting 

an administrative offset against the 

debtor’s tax refund to recover a 

delinquent debt owed the Board or the 

Thrift Savings Fund; or (2) obtaining the 

mailing address of a taxpayer/debtor in 

order to locate the taxpayer/debtor to 

collect or compromise a Federal claim 

against the taxpayer/debtor. 

4. A record from this system may be 

disclosed to the Department of Justice 

for the purpose of litigating to enforce 

collection of a delinquent debt or to 

obtain the Department of Justice’s 

concurrence in a decision to 

compromise, suspend, or terminate 

collection action on a debt with a 

principal amount in excess of $100,000 

or such higher amount as the Attorney 

General may, from time to time, 

prescribe in accordance with 31 U.S.C. 

3711(a). 

5. Information contained within this 

system of records may be disclosed to 

the Department of the Treasury, 

Department of Defense, United States 

Postal Service, another Federal agency, 

a Government corporation, or any 

disbursing official of the United States 

for the purpose of effecting an 

administrative offset against Federal 

payments certified to be paid to the 

debtor to recover a delinquent debt 

owed to the Board, the Thrift Savings 

Fund, or another Federal agency or 

department by the debtor. 

6. Debt collection information may be 

disclosed to a creditor Federal agency or 


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Government corporation seeking 

assistance for the purpose of obtaining 

voluntary repayment of a debt or 

implementing Federal employee salary 

offset or administrative offset in the 

collection of an unpaid financial 

obligation. 

7. Administrative wage garnishment 

information may be disclosed to the 

Treasury Department for the purpose of 

issuing wage garnishment orders to 

collect a debt owed to the FRTIB. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Debt information concerning claims of 

the Board and the Thrift Savings Fund 

may be furnished in accordance with 5 

U.S.C. 552a(b)(12) and section 3 of the 

Debt Collection Act of 1982, as amended 

(31 U.S.C. 3701 et seq.), to consumer 

reporting agencies (as defined by the 

Fair Credit Reporting Act 15 U.S.C. 

1681a(f)), to encourage repayment of an 

overdue debt. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

These records are indexed and 

retrieved by the names, Social Security 

numbers, or contact numbers of 

participants, employees, contractors, or 

other persons who may receive monies 

paid to them by the Board. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 

access to the records and by passwords 

set by unauthorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

Hard-copy records are returned to the 

Board which has an agreement for 

servicing and collection of the debt with 

Financial Management Services. Files 

are destroyed when 10 years old, unless 

they are subject to litigation in which 

case they are destroyed when a court 

order requiring that the file be retained 

allows the file to be destroyed or 

litigation involving the files is 

concluded. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Participant 

Operations and Policy, Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves must 

submit a written request to the FOIA 

Officer, FRTIB, 77 K Street NE., 

Washington, DC 20002, and provide the 

following information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from subject individuals; the 

individual entity; the Board; creditor 

agencies; Federal employing agencies; 

Government corporations; debt 

collection agencies or firms; credit 

bureaus, firms or agencies providing 

locator services; and Federal, state, and 

local agencies furnishing identifying 

information. 

EXEMPTIONS CLAIMED FOR SYSTEM: 

None. 

FRTIB–13 

SYSTEM NAME: 

Fraud and Forgery Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records are located at the Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. Records may also be kept at 

an additional location for Business 

Continuity purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system of records contains 

information on Thrift Savings Plan 

(TSP) participants, beneficiaries, 

alternate payees, and third party 

individuals alleged to have committed 

an act of fraud or forgery relating to 

participant and beneficiary accounts; 

and third parties alleged to have 

misappropriated, or attempted to 

misappropriate the FRTIB’s (including 

the TSP’s) name, brand, or logos. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain the following 

kinds of information: name, date of 

birth, and Social Security number of 

TSP participants, beneficiaries, alternate 

payees, and third parties alleged to have 

committed an act of fraud or forgery 

relating to participant accounts or the 

Thrift Savings Fund; TSP account 

information related to the fraud or 

forgery allegation; information obtained 

from other agencies as it relates to 

allegations of fraud or forgery; 

documentation of complaints and 

allegations of fraud and forgery; 

exhibits, statements, affidavits, or 

records obtained during investigations 

of fraud, or forgery, court and 

administrative orders, transcripts, and 

documents; internal staff memoranda; 

staff working papers; and other 

documents and records related to the 

investigation of fraud or forgery, 

including the disposition of the 

allegations; and reports on the 

investigation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; and 44 U.S.C. 3101. 

PURPOSE(S): 

These records are used to inquire into 

and investigate allegations that a TSP 

participant, beneficiary, alternate payee, 

or third party has committed or 

attempted to commit an act of fraud or 

forgery relating to a participant or 

beneficiary account or the Thrift 

Savings Fund; and to collect 

information to verify allegations that a 

third party has misappropriated the 

FRTIB’s (or TSP’s) name, brand, or 

logos. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 


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of 1974, as amended, 5 U.S.C. 552a(b); 

and: 

1. General Routine Uses G1 through 

G2; G4 through G5; G8 through G14; and 

G16 apply to this system of records (see 

Prefatory Statement of General Routine 

Uses); 

2. Information used to verify 

allegations that a third party has 

misappropriated the FRTIB’s (or TSP’s) 

name, brand, or logos may be disclosed 

to the Federal Bureau of Investigation; 

Department of Justice; Securities and 

Exchange Commission; Federal Trade 

Commission; Consumer Financial 

Protection Bureau; or the Financial 

Industry Regulatory Authority for 

further investigation, prosecution, or 

enforcement; 

3. A record from this system may be 

disclosed to the Secret Service for the 

purpose of investigating forgery, and to 

the Department of Justice, when 

substantiated by the Secret Service; 

4. A record pertaining to this system 

may be disclosed to the current or 

former employing agency of the 

participant, beneficiary, alternate payee, 

or third party alleged to have committed 

fraud or forgery against a participant 

account or the Thrift Savings Fund for 

the purpose of further investigation or 

administrative action; and 

5. A record from this system may be 

disclosed to informants, complainants, 

or victims to the extent necessary to 

provide those persons with information 

and explanations concerning the 

progress or results of the investigation. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

Records are retrieved by name or file 

number. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 

access to the records and by passwords 

set by authorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

Records in this system are destroyed 

seven years after the case is closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Supervisory Fraud Specialist, Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

submit a written request to the FOIA 

Officer, 77 K Street NE., Washington, 

DC 20002, and include the following 

information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Records in this system may be 

provided by or obtained from the 

following: persons to whom the 

information relates when practicable, 

including TSP participants, 

beneficiaries, alternate payees, or other 

third parties; complainants; informants; 

witnesses; investigators; persons 

reviewing the allegations; Federal, state 

and local agencies; and investigative 

reports and records. 

EXEMPTIONS CLAIMED FOR SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(2), 

records in this system of records are 

exempt from the requirements of 

subsections (c)(3); (d); (e)(1); (e)(4)(G), 

(H), (I); and (f) of 5 U.S.C. 552a, 

provided, however, that if any 

individual is denied any right, privilege, 

or benefit that he or she would 

otherwise be entitled to by federal law, 

or for which he or she would otherwise 

be eligible, as a result of the 

maintenance of these records, such 

material shall be provided to the 

individual, except to the extent that the 

disclosure of the material would reveal 

the identity of a source who furnished 

information to the Government with an 

express promise that the identity of the 

source would be held in confidence. 

FRTIB–16 

SYSTEM NAME: 

Congressional Correspondence Files. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records are maintained at the Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Washington, DC 20002. 

Records may also be maintained at an 

additional location for Business 

Continuity Purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who submit inquiries, 

complaints, comments, or other 

correspondence to FRTIB, and the 

responding party on behalf of FRTIB. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include, but are not limited to the 

following information about individuals 

who have corresponded with FRTIB: 

Name; dates of birth; Social Security 

numbers; TSP account numbers; home 

and business address; email address; 

personal and business telephone 

numbers; who the correspondence is 

about; incoming correspondence; 

FRTIB’s response; the FRTIB 

responder’s name and business 

information; additional unsolicited 

personal information provided by the 

individual; and other related materials. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; 5 U.S.C. 301; and 44 

U.S.C. 3101. 

PURPOSE(S): 

This system of records is maintained 

to catalog and respond to 

correspondence received from 

congressional offices. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 

of 1974, as amended, 5 U.S.C. 552a(b); 

and: 


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1. General Routine Uses G1 through 

G2; G4 through G5; and G7 through G16 

apply to this system of records (see 

Prefatory Statement of General Routine 

Uses). 

2. A record from this system of 

records may be disclosed to another 

Federal agency to refer correspondence 

or refer to correspondence, given the 

nature of the issue. 

3. Information in this system of 

records may be disclosed to the news 

media and the public, with the approval 

of the Senior Agency Official for 

Privacy, in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information; when disclosure is 

necessary to preserve confidence in the 

integrity of FRTIB; or when it is 

necessary to demonstrate the 

accountability of FRTIB’s officers, 

employees, or individuals covered by 

this system, except to the extent it is 

determined that the release of the 

specific information in the context of a 

particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

Records may be retrieved by 

individual name; the name of the 

Member of Congress requesting a 

response; and the date of the 

correspondence. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 

access to the records and by passwords 

set by unauthorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of External Affairs, 

Federal Retirement Thrift Investment 

Board, 77 K Street NE., Suite 1000, 

Washington, DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves must 

submit a written request to the FOIA 

Officer, FRTIB, 77 K Street NE., 

Washington, DC 20002, and provide the 

following information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Information used to compile records 

in this system is taken from incoming 

correspondence and FRTIB responses to 

incoming correspondence from 

congressional offices. 

EXEMPTIONS CLAIMED FOR SYSTEM: 

None. 

FRTIB–17 

SYSTEM NAME: 

Telework and Alternative Worksite 

Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records are maintained at the Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Suite 1000, Washington, 

DC 20002. Records may also be 

maintained at an additional location for 

Business Continuity Purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Prospective, current, and former 

FRTIB employees who have been 

granted or denied authorization to 

participate in FRTIB’s Telework 

Program to work at an alternative 

worksite apart from their official FRTIB 

duty station. 

CATEGORIES OF RECORDS IN THE SYSTEM

Name, position title, grade level, job 

series, and office name; official FRTIB 

duty station address and telephone 

number; alternative worksite address 

and telephone number(s); date telework 

agreement received and approved/

denied; telework request and approval 

form; telework agreement; selfcertification home safety checklist, and 

supervisor-employee checklist; type of 

telework requested (e.g., situational or 

core); regular work schedule; telework 

schedule; approvals/disapprovals; 

description and list of governmentowned equipment and software 

provided to the teleworker; mass transit 

benefits received through FRTIB’s mass 

transit subsidy program; parking 

subsidies received through FRTIB’s 

subsidized parking program; and any 

other miscellaneous documents 

supporting telework. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; 5 U.S.C. 301; 5 U.S.C. 

6120; and 44 U.S.C. 3101. 

PURPOSE(S): 

The purpose of this system of records 

is to collect and maintain records on 

prospective, current, and former FRTIB 

employees who have participated in, 

presently participate in, or have sought 

to participate in FRTIB’s Telework 

Program. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 

of 1974, as amended, 5 U.S.C. 552a(b); 

and: 

1. General Routine Uses G1 through 

G2; G4 through G5; and G7 through G16 

apply to this system of records (see 

Prefatory Statement of General Routine 

Uses). 

2. A record from this system may be 

disclosed to medical professionals to 

obtain information about an employee’s 

medical background necessary to grant 

or deny approval of medical telework. 

3. A record from this system may be 

disclosed to federal, state, or local 

governments during actual emergencies, 

exercises, or Business Continuity 

Purpose tests for emergency 

preparedness and disaster recovery 

training exercises. 

4. A record from this system may be 

disclosed to the Department of Labor 


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when an employee is injured when 

working at home while in the 

performance of normal duties. 

5. A record from this system may be 

disclosed to the Office of Personnel 

Management (OPM) for use in its 

Telework Survey to provide 

consolidated data on participation in 

FRTIB’s Telework Program. 

6. A record from this system of 

records may be disclosed to appropriate 

third-parties contracted by FRTIB to 

facilitate mediation or other alternate 

dispute resolution procedures or 

programs. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

Records are retrieved by any one or 

more of the following: Employee name; 

and the office in which the employee 

works, will work, or previously worked. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 

access to the records and by passwords 

set by unauthorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

Records are maintained in accordance 

with the General Records Retention 

Schedule 1, item 42, issued by the 

National Archives and Records 

Administration (NARA). 

SYSTEM MANAGER(S) AND ADDRESS: 

Human Resources Officer, 77 K Street 

NE., Suite 1000, Washington, DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves must 

submit a written request to the FOIA 

Officer, FRTIB, 77 K Street NE., 

Washington, DC 20002, and provide the 

following information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Subject individuals; subject 

individuals’ supervisors. 

EXEMPTIONS CLAIMED FOR SYSTEM: 

None. 

FRTIB–18 

SYSTEM NAME: 

Reasonable Accommodation Records. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records are maintained at the Federal 

Retirement Thrift Investment Board, 77 

K Street NE., Washington, DC 20002. 

Records may also be maintained at an 

additional location for Business 

Continuity Purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Prospective, current, and former 

FRTIB employees who request and/or 

receive a reasonable accommodation for 

a disability; and authorized individuals 

or representatives (e.g., family members 

or attorneys) who file a request for a 

reasonable accommodation on behalf of 

a prospective, current, or former 

employee. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name and employment information of 

employees needing an accommodation; 

requestor’s name and contact 

information (if different than the 

employee who needs an 

accommodation); date request was 

initiated; information concerning the 

nature of the disability and the need for 

accommodation, including appropriate 

medical documentation; details of the 

accommodation request, such as: Type 

of accommodation requested, how the 

requested accommodation would assist 

in job performance, the sources of 

technical assistance consulted in trying 

to identify alternative reasonable 

accommodation, any additional 

information provided by the requestor 

related to the processing of the request, 

and whether the request was approved 

or denied, and whether the 

accommodation was approved for a trial 

period; and notification(s) to the 

employee and his/her supervisor(s) 

regarding the accommodation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; 5 U.S.C. 301; 42 U.S.C. 

12101 et seq.; 44 U.S.C. 3101; Executive 

Order 13164 (July 28, 2000); and 

Executive Order 13548 (July 10, 2010). 

PURPOSE(S): 

The purpose of this system is to: (1) 

Allow FRTIB to collect and maintain 

records on prospective, current, and 

former employees with disabilities who 

request or receive a reasonable 

accommodation by FRTIB; (2) to track 

and report the processing of requests for 

FRTIB-wide reasonable 

accommodations to comply with 

applicable laws and regulations; and (3) 

to preserve and maintain the 

confidentiality of medical information 

submitted by or on behalf of applicants 

or employees requesting a reasonable 

accommodation. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 

of 1974, as amended, 5 U.S.C. 552a(b); 

and: 

1. General Routine Uses G1 through 

G5; and G7 through G16 apply to this 

system of records (see Prefatory 

Statement of General Routine Uses). 

2. A record from this system of 

records may be disclosed to physicians 

or other medical professionals to 

provide them with or obtain from them 

the necessary medical documentation 

and/or certification for reasonable 

accommodations. 

3. A record from this system of 

records may be disclosed to another 

federal agency or commission with 

responsibility for labor or employment 

relations or other issues, including 

equal employment opportunity and 

reasonable accommodation issues, when 

that agency or commission has 


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Federal Register / Vol. 81, No. 27 / Wednesday, February 10, 2016 / Notices 7115 

jurisdiction over reasonable 

accommodation issues. 

4. A record from this system of 

records may be disclosed to the 

Department of Labor (DOL), Office of 

Personnel Management (OPM), Equal 

Employment Opportunity Commission 

(EEOC), or Office of Special Counsel 

(OSC) to obtain advice regarding 

statutory, regulatory, policy, and other 

requirements related to reasonable 

accommodation. 

5. A record from this system of 

records may be disclosed to appropriate 

third-parties contracted by the Agency 

to facilitate mediation or other 

alternative dispute resolution 

procedures or programs. 

6. A record from this system of 

records may be disclosed to the 

Department of Defense (DOD) for the 

purpose of procuring assistive 

technologies and services through the 

Computer/Electronic Accommodation 

Program in response to a request for 

reasonable accommodation. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

Records are retrieved by any one or 

more of the following: employee name 

or assigned case number. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 

access to the records and by passwords 

set by unauthorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

These records are maintained in 

accordance with the General Records 

Retention Schedule 1, item 24, issued 

by the National Archives and Records 

Administration (NARA). 

SYSTEM MANAGER(S) AND ADDRESS: 

Human Resources Officer, 77 K Street 

NE., Washington, DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves must 

submit a written request to the FOIA 

Officer, FRTIB, 77 K Street NE., 

Washington, DC 20002, and provide the 

following information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Subject individuals; individual 

making the request (if different than the 

subject individual); medical 

professionals; and the subject 

individuals’ supervisor(s). 

EXEMPTIONS CLAIMED FOR SYSTEM: 

None. 

FRTIB–19 

SYSTEM NAME: 

Freedom of Information Act Records 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Records in this system are maintained 

at the Federal Retirement Thrift 

Investment Board, 77 K Street NE., 

Washington, DC 20002. Records may be 

maintained at an additional location for 

Business Continuity Purposes. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system of records covers all 

individuals who submit requests 

pursuant to the Freedom of Information 

Act (FOIA); individuals whose requests 

and/or records have been referred to 

FRTIB by other agencies; attorneys or 

other persons representing individuals 

submitting such requests and appeals; 

individuals who are the subjects of such 

requests and appeals; individuals who 

file litigation based on their requests; 

Department of Justice (DOJ) and other 

government litigators; and/or FRTIB 

employees assigned to handle such 

requests or appeals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system include, but 

are not limited to: (1) Records received, 

created, or compiled in processing FOIA 

requests or appeals, including original 

requests and appeals, intra- or interagency memoranda, referrals, 

correspondence notes, fee schedules, 

assessments, cost calculations, and 

other documentation related to the 

referral and/or processing of the FOIA 

request or appeal, correspondence with 

the individuals or entities that 

submitted the requests, and copies of 

requested records; (2) the type of 

information in the records may include 

requestors’ and their attorneys’ or 

representatives’ contact information, the 

contact information of FRTIB 

employees, the name of the individual 

subject of the request or appeal, fee 

determinations, unique case identifier, 

and other identifiers provided by a 

requestor about him or herself or about 

the individual whose records are 

requested. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 8474; 5 U.S.C. 552; and 44 

U.S.C. 3101. 

PURPOSE(S): 

The purpose of this system is to 

support the processing of record access 

requests made pursuant to the FOIA, 

whether FRTIB receives such requests 

directly from the requestor or via 

referral from another agency. In 

addition, this system is used to support 

litigation arising from such requests and 

appeals, and to assist FRTIB in carrying 

out any other responsibilities under the 

FOIA. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information about covered 

individuals may be disclosed without 

consent as permitted by the Privacy Act 

of 1974, as amended, 5 U.S.C. 552a(b); 

and: 

1. General Routine Uses G1 through 

G2; and G4 through G16 apply to this 

system of records (see Prefatory 

Statement of General Routine Uses). 

2. A record from this system of 

records may be disclosed to a federal 


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7116 Federal Register / Vol. 81, No. 27 / Wednesday, February 10, 2016 / Notices 

agency or other federal entity that 

furnished the record or information for 

the purpose of permitting that agency or 

entity to make a decision regarding 

access to or correction of the record or 

information, or to a federal agency or 

entity for purposes of providing 

guidance or advice regarding the 

handling of a particular request. 

3. A record from this system of 

records may be disclosed to the 

Department of Justice (DOJ) to obtain 

advice regarding statutory and other 

requirements under the FOIA. 

4. A record from this system of 

records may be disclosed to the National 

Archives and Records Administration, 

Office of Government Information 

Services (OGIS), to the extent necessary 

to fulfill its responsibilities in 5 U.S.C. 

552(h) to review administrative agency 

policies, procedures, and compliance 

with the FOIA, and to facilitate OGIS’s 

offering of mediation services to resolve 

disputes between persons making FOIA 

requests and administrative agencies. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in paper and 

electronic form, including on computer 

databases, all of which are stored in a 

secure location. 

RETRIEVABILITY: 

Records are retrieved by any one or 

more of the following: The name of the 

requestor; the number assigned to the 

request or appeal; and in some 

instances, the name of the attorney 

representing the requestor or appellant, 

and/or the name of an individual who 

is the subject of such a request or 

appeal. 

SAFEGUARDS: 

FRTIB has adopted appropriate 

administrative, technical, and physical 

controls in accordance with FRTIB’s 

security program to protect the security, 

confidentiality, availability, and 

integrity of the information, and to 

ensure that records are not disclosed to 

or accessed by unauthorized 

individuals. 

Paper records are stored in locked file 

cabinets in areas of restricted access that 

are locked after office hours. Electronic 

records are stored on computer 

networks and protected by assigning 

usernames to individuals needing 

access to the records and by passwords 

set by unauthorized users that must be 

changed periodically. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the General Records 

Schedule 4.2, item 020, issued by the 

National Archives and Records 

Administration (NARA). 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief FOIA Officer, 77 K Street NE., 

Washington, DC 20002. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves must 

submit a written request to the FOIA 

Officer, FRTIB, 77 K Street NE., 

Washington, DC 20002, and provide the 

following information: 

a. Full name; 

b. Any available information 

regarding the type of record involved; 

c. The address to which the record 

information should be sent; and 

d. You must sign your request. 

Attorneys or other persons acting on 

behalf of an individual must provide 

written authorization from that 

individual, such as a Power of Attorney, 

in order for the representative to act on 

their behalf. Individuals requesting 

access must also comply with FRTIB’s 

Privacy Act regulations regarding 

verification of identity and access to 

such records, available at 5 CFR part 

1630. 

RECORD ACCESS PROCEDURE: 

Same as Notification Procedures. 

CONTESTING RECORDS PROCEDURE: 

Same as Notification Procedures. 

RECORD SOURCE CATEGORIES: 

Records are obtained from those 

individuals who submit requests and 

administrative appeals pursuant to the 

FOIA or who file litigation regarding 

such requests and appeals; the agency 

record keeping systems searched in the 

process of responding to such requests 

and appeals; FRTIB employees assigned 

to handle such requests, appeals, and/or 

litigation; other agencies or entities that 

have referred to FRTIB requests 

concerning FRTIB records, or that have 

consulted with FRTIB regarding 

handling of particular requests; and 

submitters or subjects of records or 

information that have provided 

assistance to FRTIB in making access or 

amendment determinations. 

EXEMPTIONS CLAIMED FOR SYSTEM: 

None. 

[FR Doc. 2016–02673 Filed 2–9–16; 8:45 am] 

BILLING CODE 6760–01–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Agency for Healthcare Research and 

Quality 

Request for Measures Assessing 

Health Care Organization Quality 

Improvement Activities To Improve 

Patient Understanding, Navigation, 

Engagement, and Self-Management 

AGENCY: Agency for Healthcare Research 

and Quality (AHRQ), DHHS. 

ACTION: Notice of request for measures. 

SUMMARY: The Agency for Healthcare 

Research and Quality (AHRQ) requests 

information from the public (including 

health care delivery organizations, 

health information developers, payers, 

quality measure developers, clinicians, 

and health care consumers) about 

quality improvement measures designed 

to help health care organizations 

monitor initiatives aimed at: 

• Improving patient understanding of 

health information, 

• simplifying navigation of health 

care systems and facilities, and 

• enhancing patients’ ability to 

manage their health. 

Specifically, AHRQ seeks quality 

improvement measures in four domains: 

1. Communication, 

2. Ease of Navigation, 

3. Patient Engagement and SelfManagement, and 

4. Organizational Structure, Policy, 

and Leadership. 

AHRQ is interested in measures that 

do not require patient survey data and 

that health care organizations are 

currently using, or have used in the 

past, to guide quality improvement 

activities designed to address these 

domains. AHRQ is also interested in 

information about relevant measures 

that are under development or are 

suggested for future development. 

DATES: Please submit one or more 

quality improvement measures and 

supporting information on or before 

March 4, 2016. AHRQ will not respond 

individually to submitters, but will 

consider all submitted measures and 

publicly report the results of the review 

of the submissions in aggregate. 

ADDRESSES: Submissions should follow 

the Submission Instructions below. 

Electronic responses are preferred and 

should be addressed to HealthLiteracy@

AHRQ.HHS.gov. Non-electronic 

responses will also be accepted. Please 

send these by mail to: Cindy Brach, 

Center for Delivery, Organization, and 

Markets, Agency for Healthcare 

Research and Quality, 5600 Fisher Lane, 

Rockville, MD 20857, Mailstop: 

07W25B. 


asabaliauskas on DSK9F6TC42PROD with NOTICES2