64098 Federal Register / Vol. 60, No. 239 / Wednesday, December 13, 1995 / Notices

44 FR 31058 (5/30/79), 45 FR 77220 (11/

21/80), 46 FR 2766 (1/12/81), 47 FR

28522 (6/30/82), 47 FR 51841 (11/17/

82), 50 FR 11610 (3/22/85), 51 FR 25968

(7/17/86), 51 FR 44406 (12/9/86), 52 FR

381 (1/5/87), 53 FR 49818 (12/13/90), 55

FR 5112 (2/13/90), 55 FR 37604 (9/12/

90), 55 FR 42534 (10/19/90), 56 FR 1054

(1/10/91), 57 FR 28003 (6/23/92), 57 FR

4519 (10/1/92), 58 FR 29853 (5/24/93),

58 FR 40852 (7/30/93) and 58 FR 57674

(10/26/93). The IRS records are from the

Wage and Information Returns (IRP)

Master File, Privacy Act system Treas/

IRS 22.061. The SSA records are from

the Earnings Recording and SelfEmployment Income system, HHS/SSA/

OSR 09–60–0059.

d. Period of Match: The initial data

exchanges are expected to begin 40 days

after the matching agreements are

signed by the Data Integrity Boards

(DIB’s) and Congressional Offices and

OMB have been notified, and 30 days

from the date of publication of notice in

the Federal Register or 40 days from the

date this notice is approved, whichever

is later. These matches may be extended

by the involved DIB’s for a twelve

month period provided the agencies

participating in the match certify to the

DIB’s, within three months of the

determination date of the original

match, that the matching program will

be conducted without change and the

matching programs have been

conducted in compliance with the

original matching agreements. The

matches will not continue past the date

legislative authority to obtain this

information expires.

[FR Doc. 95–30137 Filed 12/12/95 8:45 am]

BILLING CODE 8320–01–M

Privacy Act of 1974; New System of

Records—Automated Customer

Registration System (ACRS)—VA

(87VA045)

AGENCY: Department of Veterans Affairs.

ACTION: Notice, new system of records.

SUMMARY: The Privacy Act of 1974 (5

U.S.C. 552(e)(4)) requires that all

agencies publish in the Federal Register

a notice of the existence and character

of their systems of records. Notice is

hereby given that the Department of

Veterans Affairs (VA) is adding a new

system of records entitled ‘‘Automated

Customer Registration System (ACRS)—

VA (87VA045)’’.

Federal computer security regulations

require that managers and operators of

Government computer systems maintain

control over who accesses the resources

of those systems. This system of records,

which will replace the PROS/Keys

system (67VA30), consists of the

administrative paperwork involved in

adding, modifying or deleting access

privileges to the computer resources at

the VA Austin Automation Center

(AAC), as well as a computer database

used to grant access to those resources.

The information maintained in this

system of records in hard copy and

electronic form will include the names

and social security numbers of VA

employees, employees of other

Government agencies and selected

authorized vendors who require access

to the computer resources at the AAC.

The records will also include business

address and telephone number, job title

and information relating to data file and

computer system access permissions

granted to that individual.

Release of information from these

records will only be made in accordance

with the provisions of the Privacy Act

of 1974 for investigatory, judicial and

administrative uses. VA has determined

that release of information for these

purposes is a necessary and proper use

of information in this system of records

and that specific routine uses for

transfer of this information are

appropriate.

DATES AND ADDRESSES: Interested

persons are invited to submit written

comments, suggestions or objections

regarding the proposed system of

records to the Director, Office of

Regulations Management (02D),

Department of Veterans Affairs, 810

Vermont Ave., NW, Washington, DC

20420. All relevant material received

before January 12, 1996, will be

considered. All written comments

received will be available for public

inspection in the Office of Regulations

Management, Room 1176, 801 I Street

NW, Washington, DC 20001, between 9

a.m. and 4 p.m. only, Monday through

Friday (except Federal holidays) until

January 22, 1996.

If no public comment is received

during the 30-day review period

allowed for public comment, or unless

otherwise published in the Federal

Register by VA, the routine use

statements included herein are effective

January 12, 1996, and all other

provisions included herein are effective

January 12, 1996.

SUPPLEMENTARY INFORMATION: A ‘‘Report

of Intention to Publish a Federal

Register Notice of New System of

Records’’ and an advance copy of the

new system notice have been provided

to the Chairmen of the House

Committee on Government Reform and

Oversight and the Senate Committee on

Governmental Affairs, and the Director,

Office of Management and Budget

(OMB), as required by the provisions of

5 U.S.C. 522(r) (Privacy Act), guidelines

issued by OMB (50 FR 52730),

December 24, 1985, Pub. L. 100–503,

and follow-up OMB guidelines issued

July 25, 1994 (59 FR 37917).

FOR FURTHER INFORMATION CONTACT:

Nelda Cook (045/200B), Department of

Veterans Affairs, 810 Vermont Avenue

NW., Washington, DC 20420, telephone

number (202) 565–8045.

Approved: December 1, 1995.

Jesse Brown,

Secretary of Veterans Affairs.

87VA045

SYSTEM NAME:

Automated Customer Registration

System (ACRS)—Department of

Veterans Affairs (VA).

SYSTEM LOCATION:

The automated records are

maintained by the VA Automation

Center, 1615 Woodward Street, Austin,

TX 78772. The paper records will be

maintained at each VA field station that

has a responsibility for ACRS input.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Department of Veterans Affairs

employees, employees of other

Government agencies and authorized

contractor personnel who have

requested and have been granted access

to the automated resources of the VA’s

Austin Automation Center (AAC).

CATEGORIES OF RECORDS IN THE SYSTEM:

The records in this system, in both

paper and electronic form, will include

the names and social security numbers

of all personnel who have requested and

been granted access to the automated

resources at the AAC. The records will

also include business address and

telephone number, job title and

information relating to data file and

computer system access permissions

granted to that individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 38, U.S.C. 501.

PURPOSE:

The purpose of this system of records

is to allow the VA Austin Automation

Center (AAC) in Austin, TX, to maintain

a current list of all VA employees,

employees of other Government

agencies and authorized contractor

personnel who require access to the

computer resources of the AAC, in

accordance with Federal computer

security requirements.
Federal Register / Vol. 60, No. 239 / Wednesday, December 13, 1995 / Notices 64099

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. At the initiative of VA, pertinent

information may be disclosed to

appropriate Federal, State or local

agencies responsible for investigating,

prosecuting, enforcing or implementing

statutes, rules, regulations or orders,

where VA becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation.

2. Disclosure of specific information

may be made to a Federal agency, in

response to its request, to the extent that

the information requested is relevant

and necessary to the requesting agency’s

decision in connection with hiring or

retaining an employee, issuing a

security clearance, conducting a

security or suitability investigation on

an individual, classifying jobs, awarding

a contract or issuing a license, grant or

other benefit.

3. Information may be provided to a

congressional office in response to an

inquiry from that congressional office

made at the request of the individual

and concerning that individual’s record

in this system.

4. Disclosure of information may be

made to officials of the Merit Systems

Protection Board, including the Office of

the Special Counsel, the Federal Labor

Relations Authority and its General

Counsel or the Equal Employment

Opportunity Commission, when

requested in performance of their

authorized duties, and the request is not

in connection with a law enforcement

investigation.

5. The Department of Veterans Affairs

(VA) may disclose records in this

system or records in proceedings before

a court or adjudicative body before

which VA is authorized to appear when

VA, a VA official or employee, the

United States, or an individual or entity

for whom the United States is providing

representation is a party to litigation or

has an interest in such litigation, and

VA determines that the use of such

records is relevant and necessary to the

litigation, provided, however, that in

each case, the agency determines that

disclosure of the records is a use of the

information contained in the records

that is compatible with the purpose for

which the records were collected.

6. The Department of Veterans Affairs

(VA) may disclose records in this

system of records to the Department of

Justice when VA, a VA official or

employee, the United States, or an

individual or entity for whom the

United States is providing

representation is a party to litigation or

has an interest in such litigation, and

the use of such records by the

Department of Justice is deemed by VA

to be relevant and necessary to the

litigation, provided, however, that in

each case, the agency determines that

disclosure of the records to the

Department of Justice is a use of the

information contained in the records

that is compatible with the purpose for

which the records were collected.

7. Disclosure may be made during

reviews by the National Archives and

Records Administration in records

management inspections conducted

under authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Each field station responsible for

inputting records into the system will

retain the original signed paper copies

of requests for system access in locked

containers. Data files supporting the

automated system are stored in a secure

area located at the Austin Automation

Center. Data files are stored on magnetic

disk and, for archival purposes, on

magnetic tape.

RETRIEVABILITY:

Paper records are maintained in

alphabetical order by last name of the

requester. Automated records are

retrieved by individual name or by a

specific automated resource.

SAFEGUARDS:

Paper records in progress are

maintained in a manned room during

working hours. Paper records

maintained for archival purposes are

stored in locked containers until

needed. During non-working hours, the

paper records are kept in a locked

container in a secured area. Access to

the records is on a need-to-know basis

only.

Access to the automated system is via

computer terminal; standard security

procedures, including a unique

customer identification code and

password combination, are used to limit

access to authorized personnel only.

Specifically, in order to obtain access to

the automated records contained in this

system of records, an individual must:

(1) Have access to the automated

resources of the AAC. An individual

may not self-register for this access.

Formal documentation of the request for

access, signed by the employee’s

supervisor, is required before an

individual may obtain such access.

Authorized customers are issued a

customer identification code and onetime password.

(2) Be an authorized official of the

ACRS system. Only two individuals per

field station may be designated ACRS

officials with access to add, modify or

delete records from the system. These

individuals require a specific functional

task code in their customer profile; this

functional task can only be assigned by

the AAC. A limited number of

supervisory or managerial employees

throughout VA will have read-only

access for the purpose of monitoring

ACRS activities.

RETENTION AND DISPOSAL:

Records will be maintained and

disposed of in accordance with the

records disposal authority approved by

the Archivist of the United States, the

National Archives and Records

Administration and published in

Agency Records Control Schedules.

Paper records will be destroyed by

shredding or other appropriate means

for destroying sensitive information.

Automated storage records are retained

and destroyed in accordance with a

disposition authorization approved by

the Archivist of the United States.

SYSTEM MANAGER(S) AND ADDRESS:

Director, VA Austin Automation

Center, 1615 Woodward Street, Austin,

TX 78772. The phone number is (512)

326–6000.

NOTIFICATION PROCEDURE:

An individual who wishes to

determine whether a record is being

maintained in this system under his or

her name or other personal identifier or

who wants to determine the contents of

such records should submit a written

request or apply in person to the

Director, VA Austin Automation Center,

1615 Woodward Street, Austin, TX

78772.

RECORD ACCESS PROCEDURES:

An individual who seeks access or

wishes to contest records maintained

under his or her name or other personal

identifier may write, call or visit the

System Manager.

CONTESTING RECORD PROCEDURES:

See record access procedures above.

RECORD SOURCE CATEGORIES:

Individuals who have applied for and

been granted access permission to the

resources of the Austin Automation

Center (AAC).

[FR Doc. 95–30329 Filed 12–12–95; 8:45 am]

BILLING CODE 8320–01–M