OFFICE OF THE UNDER SECRETARY OF DEFENSE 

3000 DEFENSE PENTAGON 

WASHINGTON, DC 20301·3000 

OCT 0 6 2014 

ACQUISITION, 

TECHNOLOGY 

AND LOGISTICS 

In reply refer to 

OARS Tracking Number: 2014-00016 

MEMORANDUM FOR COMMANDER, UNITED STATES SPECIAL OPERATIONS 

COMMAND (ATTN: ACQUISITION EXECUTIVE) 

COMMANDER, UNITED STATES TRANSPORTATION 

COMMAND (ATTN: ACQU ISITION EXECUTIVE) 

DEPUTY ASSISTANT SECRETARY OF THE ARMY 

(PROCUREMENT) 

DEPUTY ASSISTANT SECRETARY OF THE NAVY 

(ACQUISITION AND PROCUREMENT) 

DEPUTY ASSIST ANT SECRETARY OF THE AIR FORCE 

(CONTRACTING) 

DIRECTORS OF THE DEFENSE AGENCIES 

DIRECTORS OF THE DOD FIELD ACTIVITIES 

SUBJECT: 	Class Deviation- Requirements for Contractor Personnel Performing in the U.S. 

Southern Command Area of Responsibility 

Effective immediately, contracting officers shall use the attached clause, entitled 

"Requirements for Contractor Personnel Performing in the U.S. Southern Command 

(USSOUTHCOM) Area of Responsibility," in all solicitations and contracts with performance in 

the USSOUTHCOM area of responsibility. The USSOUTHCOM Commander has identified a 

need to utilize the attached clause, including requirements for personnel recovery, medical 

suitability screening and the use of the Synclu·onized Predeployment and Operational Tracker 

(SPOT) during operational phases (to include Phase 0) when the clause at OFARS 252.225-7040 

does not apply. 

This class deviation remains in effect until incorporated in the OFARS or otherwise 

rescinded. My point of contact is Mr. William Reich, who may be reached at 571-256-7009, or 

at william.f.reich2.civ@mail.mil. 

irector, De ense rocurement 

and Acquisition Policy 

Attachment: 

As stated 
Attachment 

DARS Tracking Number 2014-00016 

Requirements for Contractor Personnel Performing in the USSOUTHCOM AOR 

252.225-7987 REQUIREMENTS FOR CONTRACTOR PERSONNEL 

PERFORMING IN USSOUTHCOM AREA OF RESPONSIBILITY 

(DEVIATION 2014-00016) 

Clause prescription: 
 

Insert the following clause in solicitations and contracts for performance in the 
 

USSOUTHCOM area of responsibility, unless the clause at 252.225-7040 applies. 
 

* * * * * 

REQUIREMENTS FOR CONTRACTOR PERSONNEL PERFORMING IN 
 

USSOUTHCOM AREA OF RESPONSIBILITY 
 

(CLASS DEVIATION 2014-00016) (OCT 2014) 
 

(a) Definitions. 

"The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR)," 

as used in this clause, includes the geographic areas ofAntigua and Barbuda, 

Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman 

Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican 

Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, 

Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, 

Montserrat Nicaragua, Panama, Paraguay, Peru, Saint Barthelemy, Saint Martin, 

Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Sint 

Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and 

Venezuela. 

(b) General. 

(1) Contract performance in support of U.S. Armed Forces outside the United 

States may require work in dangerous or austere conditions. Except as otherwise 

provided in the contract, the Contractor accepts the risks associated with required 

contract performance in such operations. 

(2) Unless immune from host-nation jurisdiction by virtue of an international 

agreement or international law, inappropriate use of force by contractor personnel can 

subject such personnel to United States or host-nation prosecution and civil liability. 

(c) Support. 

(1) U.S. citizen and third country national (TCN) contractor personnel must 

have a Synchronized Predeployment and Operational Tracker (SPOT)-generated letter 

of authorization signed by the contracting officer in order to travel to, from, or within 

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Attachment 

DARS Tracking Number 2014-00016 

Requirements for Contractor Personnel Performing in the USSOUTHCOM AOR 

the USSOUTHCOM AOR. The letter of authorization also will identify any additional 

authorizations, privileges, or Government support to which Contractor personnel are 

entitled under this contract. 

(2) Unless specified elsewhere in this contract, the Contractor is responsible for 

all other support required for its personnel engaged in the USSOUTHCOM AOR under 

this contract. 

(d) Pre-travel requirenients. 

The Contractor shall ensure that the following requirements are met prior to 

sending or using Contractor personnel in the USSOUTHCOM AOR. Specific 

requirements for each catego1y may be specified in the statement of work or elsewhere 

in the contract. 

(1) All required security and background checks are complete and acceptable. 

(2) All Contractor personnel must be medically, dentally, and psychologically 

fit for performance oftheir contracted duties. All U.S. citizen and TCN Contractor 

personnel must meet the medical screening requirements established by the 

USSOUTHCOM Commander in the Medical Suitability Screening Regulation, SC 

Regulation 40-501, as well as the requirements identified in FORCE HEALTH 

PROTECTION (FHP) GUIDANCE FOR DEPLOYMENT in the USSOUTHCOM 

AOR or their successors and follow immunization and health protection guidelines 

outlined therein. All immunizations must be obtained prior to traveling to the 

USSOUTHCOM AOR. U.S. citizen contractor personnel and TCN Contractor 

personnel traveling from a country outside of the USSOUTHCOM AOR must travel 

into the USSOUTHCOM AOR with a current copy of the Public Health Service 

Form 791, "International Certificate of Vaccination." In addition, U.S. citizen 

contractor personnel and TCN contractor personnel tr aveling to the 

USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan 

and service through an insurance plan provided by their employer or paid for 

individually. 

(3) The Contractor shall collect a DNA record for all U.S. citizen Contractor 

personnel traveling to the USSOUTHCOM AOR and shall have arrangements for 

storage of the DNA reference specimen through a private facility or arrange for the 

storage of the specimen by contacting the Armed Forces Repository of Specimen 

Samples for the Identification of Remains (AFRSSIR) at 

http://www.afmes.mil/index.cfm ?pageid=afdil.afrssir .overview or phone: (302) 346­

8800. In addition, U.S. citizen contractor personnel shall comply with the 

requirements of DoDI 3020.41, Enclosure 3, paragraph 8.b., or its successor. 

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Attachment 

DARS Tracking Number 2014-00016 

Requirements for Contractor Personnel Performing in the USSOUTHCOM AOR 

(4) U.S. citizen contractor personnel and TCN Contractor personnel traveling to 

the USSOUTHCOM AOR must follow the requirements identified in the Electronic 

Foreign Clearance Guide available at https://www.fcg.pentagon.mil/fcg.cfm and must 

have all necessa1y passports, visas, and other documents required to enter, exit or work 

in the USSOUTHCOM AOR; and must also have the appropriate DoD identity 

credential(s). Contractor personnel shall return all U.S. Government-issued 

identification, to include the Common Access Card, to appropriate U.S. Government 

authorities within 5 days of the end of their travel or contractual duties. 

(5) Special area, country, and theater clearance is obtained for U.S. citizen 

contractor personnel and TCN Contractor personnel traveling in the USOUTHCOM 

AOR. Clearance requirements are in DoD Directive 4500.54E, DoD Foreign Clearance 

Program (FCP). For this purpose, U.S. citizen and TCN Contractor personnel are 

considered non-DoD Contractor personnel traveling under DoD sponsorship. 

(6) All U.S. citizen contractor personnel and TCN Contractor personnel must 

receive personal security training. At a minimum, the training shall­

(i) Cover safety and security issues facing employees within the 

USSOUTHCOM AOR; 

(ii) Identify safety and security contingency planning activities; and 

(iii) Identify ways to utilize safety and security personnel and other 

resources appropriately. 

(7) All U.S. citizen DOD sponsored contractors must comply with current 

force protection, personnel recovery and theater entry requirements as posted in 

DODI 3020.41 Operational Contract Support, DODI 3002.03 DOD Personnel 

Recovery - Reintegration of Recovered Personnel, the DOD Foreign Clearance 

Guide at https://www.fcg.pentagon.mil/ and current USSOUTHCOM guidance prior 

to travel to any country in the USSOUTHCOM AOR. All U.S. citizen Contractor 

personnel must complete the following: 

(i) Anti-Terrorism (AT) Level 1 Training course available at 

https://Jkodirect.jten.mil (Login and Search for the course on the Course Catalog 

tab via the number or key word, enroll, and Launch). AT training must be completed 

within 12 months (1 year) prior to ent1y into the USSOUTHCOM AOR. 

(ii) IAW the DOD Foreign Clearance Guide a nd USSOUTHCOM 

theater entry requirements, DOD sponsored contractors entering the theater on 

official business will have a DD Form 1833 Isolated Personnel Report (ISOPREP) 

on file in Personnel Recovery Mission Software (PRMS). The ISOPREP will be 

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Attachment 

DARS Tracking Number 2014-00016 

Requirements for Contractor Personnel Performing in the USSOUTHCOM AOR 

reviewed within 6 months prior to theater entry and every 6 months while in the 

AOR. 

(iii) IA W USSOUTHCOM theater entry requirements, all DOD 

sponsored contractors must complete the computer based SERE 100.1 Code of 

Conduct training course prior to theater entry. Training is available online 

http://jko.jten.mil (Log into your account, go to the Course Catalog and search for 

SERE 100.1, enroll, and Launch) or through disk based software. Training is good 

for 3 years. 

(iv) IAW the DOD Foreign Clearance Guide and USSOUTHCOM 

theater entry requirements, all DOD sponsored contractors traveling to designated 

high risk areas should receive a High Risk of Isolation (HRI) Briefing. The HRI 

Briefing is required for all DOD personnel conducting operations in, over, or around 

uncertain or hostile areas increasing their risk of becoming missing, isolated, 

detained, or captured. 

(v) For more information or specific questions regarding completion of 

these requirements please contact the designated contracting officer's representative 

(COR). The COR will contact the appropriate DOD agency or service component for 

additional guidance. 

(e) Personnel data. 

(1) The Contractor shall use the Synchronized Predeployment and 

Operational Tracker (SPOT) web-based system at https://spot.dmdc.mil,to enter and 

maintain the data for the following Contractor personnel: 

(i) All U.S. citizen contractor personnel a nd TCN contractor personnel 

who travel to the USSOUTHCOM AOR for periods of performance anticipated to 

exceed 30 consecutive days. 

(ii) TCN, host nation (HN), or local national (LN) personnel who reside 

with or work in the immediate vicinity of U.S. Armed For ces a nd/or DOD Civilian 

personnel for periods of performance anticipated to exceed 30 consecutive days. 

(iii) Private security contractors and contingency contractor personnel 

authorized to carry weapons r egardless of proximity to U.S. Armed Forces or the 

length of the period of performance of their contract. 

(iv) Contractor personnel with a place of performance within the 

continental United States, including the USSOUTHCOM Headquarters and Joint 

Interagency Task Force-South (JIATF-S) Headquarters, that may- within the terms of 

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Attachment 

DARS Tracking Number 2014-00016 

Requirements for Contractor Personnel Performing in the USSOUTHCOM AOR 

their contracts-deploy to the USSOUTHCOM AOR for periods anticipated to exceed 

30 consecutive days. 

(2) The Contractor shall enter into the SPOT web-based system the required 

information on Contractor personnel prior to travel to the USSOUTHCOM AOR 

and shall continue to use the SPOT web-based system to maintain accurate, up-todate information throughout the period of travel for all Contractor personnel. 

Changes to the status of individual Contractor personnel relating to their in-theater 

arrival date and their duty location, to include closing out the trip with their proper 

status (e.g., mission complete, killed, wounded), shall be annotated within the SPOT 

database in accordance with the timelines established in the SPOT business rules. 

(End of clause) 

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