2144 Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices

Title Number of

respondents

Number of

responses

per respondent

Average

burden per

response

(hours)

Data reporting ...................................................................................................................................... 27 6 .5 hr.

Estimated Total Annual Burden: 2,658 6 hours.

Lymphocyte Alternations in Pesticide

Applicators Exposed to 2, 4-

Dichlorophenoxyacetic Acid—New—

Information an exposure to pesticides,

alcohol, tobacco, and x-ray will be

obtained by interviews from Kansas

County Noxious Weed Department

employees. The information plus

biologic samples will be needed to

assess possible mechanisms of 2,4-D, a

suspected carcinogen. Respondents:

Individuals or households, State local or

tribal government; Numbers of

Respondents: 130; Number of Responses

Per Respondent: 7; Average Burden per

Response: .21 hour; Estimated Annual

Burden: 194 hours.

4. Individual National Research

Service Award and Related Forms—

0925–0002 (Revision)—The PHS 416–1

and PHS 416–9 are used by individuals

to apply for direct research training

support. Awards are made to individual

applicants for specified training

proposals in biomedical and behavioral

research, selected as a result of a

national competition. The other related

forms are used by these individuals to

activate, terminate, and provide for

payback of a National Research Service

Award. Respondents: Individuals of

households, State or local governments,

Businesses or other for-profit, Federal

agencies or employees, Non-profit

institutions, Small businesses or

organizations.

Title Number of

respondents

Number of

responses

per respondent

Average

burden per

response

(hours)

Initial Application [for Individual National Research Service Award] .................................................. 3,356 1 20 hrs.

Application for Continuation [of an Individual National Research Service Award] ............................. 1,489 1 7 hrs.

Activation Notice .................................................................................................................................. 1,207 1 .0835 hr.

Termination Notice .............................................................................................................................. 7,937 1 .501 hr.

Payback Agreement ............................................................................................................................ 2,592 1 .0835 hr.

Annual Payback Activities Certification ............................................................................................... 17,000 1 .3334 hr.

Reference Letters ................................................................................................................................ 10,068 1 .7515 hr.

Estimated Total Annual Burden 95,080 hours.

Written comments and

recommendations concerning the

proposed information collections

should be sent within 30 days of this

notice directly to the OMB Desk Officer

designated below at the following

address:

Shannah Koss,

Human Resources and Housing Branch, New

Executive Office Building, Room 10235,

Washington, DC 20503.

Dated: January 3, 1995.

James Scanlon,

Director, Division of Data Policy, Office of

Health Planning and Evaluation.

[FR Doc. 95–328 Filed 1–5–95; 8:45 am]

BILLING CODE 4160–17–M

Social Security Administration

Privacy Act of 1974 Report of New

Routine Use

AGENCY: Social Security Administration

(SSA), Department of Health and

Human Services (HHS).

ACTION: New Routine Use.

SUMMARY: In accordance with the

Privacy Act (5 U.S.C. 552a(e)(11)), we

are issuing public notice of our intent to

establish a new routine use of

information maintained in the systems

of records entitled ‘‘Master Files of

Social Security Number Holders, HHS/

SSA/OSR, 09–60–0058,’’ ‘‘Master

Beneficiary Record, HHS/SSA/OSR, 09–

60–0090,’’ and ‘‘Supplemental Security

Income Record, HHS/SSA/OSR, 09–60–

0103.’’

The proposed routine use will permit

SSA to disclose to the public corrected

data concerning the life status of

individuals previously incorrectly

identified as deceased on one or more

of the systems of record cited above and

made available to the public with

information extracted from these

systems through SSA’s Death Master

File (DMF). This is consistent with the

requirements of the Privacy Act (5

U.S.C. 552a) to maintain all records

with accuracy, relevance, timeliness,

and completeness (5 U.S.C. 552a(e)(5)),

and to establish safeguards to insure the

integrity of records against substantial

harm, embarrassment, inconvenience, or

unfairness that might result to any

individual on whom information is

maintained (5 U.S.C. 552a(e)(10)).

We invite public comments on this

publication.

DATES: The proposed routine use will

become effective as proposed without

further notice on January 23, 1995,

unless we receive comments on or

before that date which would warrant

our preventing the routine use from

taking effect.

ADDRESSES: Interested individuals may

comment on this proposal by writing to

the SSA Privacy Officer, Social Security

Administration, 3–A–6 Operations

Building, 6401 Security Boulevard,

Baltimore, Maryland 21235. All

comments received will be available for

public inspection at the above address.

FOR FURTHER INFORMATION CONTACT: Mr.

John Kattler, Social Insurance

Specialist, 3–D–1 Operations Building,

Standards and Compliance Branch,

Office of Disclosure Policy, 6401

Security Boulevard, Baltimore,

Maryland 21235, telephone 410–965–

1738.

SUPPLEMENTARY INFORMATION:

I. Discussion of the Proposed Routine

Use

SSA discloses information on

deceased individuals in various SSA

systems of records from a consolidated

‘‘Death Master File’’ (DMF), created to

provide a means of servicing requests

made under the Freedom of Information

Act (5 U.S.C. 552) for a list of all

deceased individuals in SSA records.

The records of deceased individuals are
Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices 2145

not protected from disclosure by the

Privacy Act (20 CFR 401.350). The DMF

contains the following information on

each decedent, if the data are available

to SSA:

Social Security Number

Last Name

First Name

Date of Death

Date of Birth

State/County Code of Residence

Zip Code—Last Residence

Zip Code—Lump Sum Payment

Occasionally, living individuals are

erroneously included in the DMF (e.g.,

due to inaccurate death reports or

inaccurate data input). DMF customers

are warned that not all of the

information is verified and SSA does

not guarantee the accuracy of the DMF.

Nonetheless, living individuals have

complained to SSA that they were

erroneously reported as deceased to

DMF customers, such as insurance

companies, financial institutions and

credit agencies. This has resulted in

insurance termination, denial of credit,

embarrassment, inconvenience and

other harm, both tangible and intangible

to the individuals involved. The

proposed routine use would allow SSA

to routinely issue timely notices of

correction to DMF customers if and

when SSA corrects its own records.

Such notices would not be dependent

upon or require the consent of affected

individuals.

II. Compatibility of the Proposed

Routine Use

We are proposing this routine use in

accordance with the Privacy Act (5

U.S.C. 552a(b)(3)) and our disclosure

regulation (20 CFR part 401). We

disclose information for routine uses

where necessary to carry out SSA’s

programs. Inherent in this is the

responsibility of maintaining the

records for SSA’s programs with

accuracy, relevance, and timeliness and

to ensure against harm and

embarrassment to individuals resulting

from any inaccuracies in SSA’s records

as required by 5 U.S.C. 552a(e) (5) and

(10). We believe this responsibility for

accuracy outweighs any concern that

the correction of a record that was

disclosed because it was incorrectly

believed that the individual was

deceased might constitute an improper

disclosure concerning a living

individual. The greater potential harm

to the individual would result if the

initial error were allowed to continue.

III. Effect of the Proposed Routine Use

on Individuals

We will disclose information under

the proposed routine use only to

recipients of the DMF to correct

erroneous inclusion of individuals in

the DMF. The intention is to expedite

notification of DMF corrections and to

minimize any harm to affected

individuals that might result from

action of DMF recipients that is based

on erroneous inclusion in the DMF (e.g.,

termination of insurance, denial of

credit). We do not believe that the

routine use will have any unwarranted

effects on the rights or privacy interests

of individuals.

IV. Minor Revisions to the System of

Records

We are also correcting a few selfevident errors for purposes of accuracy.

Dated: December 6, 1994.

Shirley S. Chater,

Commissioner of Social Security.

09–60–0058

SYSTEM NAME:

Master Files of Social Security

Number (SSN) Holders and SSN

Applications, HHS/SSA/OSR.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATIONS:

Social Security Administration, Office

of Systems Operations, 6401 Security

Boulevard, Baltimore, MD 21235; Social

Security Administration, Office of

Central Records Operations, Metro West

Building, 300 N. Greene Street,

Baltimore, MD 21201.

Records may also be maintained at

contractor sites (contact the system

manager at the address below to obtain

contractor addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This system contains a record of each

individual who has applied for and

obtained an SSN and of each individual

whose application was supported by

documents which are suspected to be

fraudulent and are being verified with

the issuing agency, or have been

determined to be fraudulent.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains all of the

information received on original

applications for SSNs (e.g., name, date

and place of birth, sex, both parents’

names, and race/ethnic data), and any

changes in the information on the

applications that are submitted by the

SSN holders. It also contains

applications supported by evidence

suspected or determined to be

fraudulent, along with the mailing

addresses of the individuals who filed

such applications and descriptions of

the documentation which they

submitted. Cross-references may be

noted where multiple numbers have

been issued to the same individual and

an indication may be shown that a

benefit claim has been made under a

particular SSN(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Sections 205(a) and 205(c)(2) of the

Act.

PURPOSE(S):

Information in this system is used by

SSA to assign SSNs. The information

also is used for a number of

administrative purposes, such as:

• By SSA components for various

title II, XVI, and XVIII claims purposes

including usage of the SSN itself as a

case control number and a secondary

beneficiary cross-reference control

number for enforcement purposes and

use of the SSN record data for

verification of claimant identity factors

and for other claims purposes related to

establishing benefit entitlement;

• By SSA as a basic control for

retained earnings information;

• By SSA as a basic control and data

source to prevent issuance of multiple

SSNs;

• As the means to identify reported

names or SSNs on earnings reports;

• For resolution of earnings

discrepancy cases;

• For statistical studies;

• By the HHS, Office of Inspector

General, Office of Audit Services, for

auditing benefit payments under Social

Security programs;

• By the HHS OCSE for locating

parents who owe child support;

• By the National Institute of

Occupational Safety and Health for

epidemiological research studies

required by the Occupational Safety and

Health Act of 1974;

• By the SSA Office of Refugee

Resettlement for administering Cuban

refugee assistance payments; and

• By the HHS HCFA for

administering Title XVIII claims.

Information in this system is also

used by SSA to prevent the processing

of an SSN card application for an

individual whose application is

identified as having been supported by

evidence that either:

• Is suspect and being verified, or

• Has been determined to be

fraudulent.

With this system in place, clerical

investigation and intervention is

required. Social Security offices are

alerted in case an applicant attempting

to obtain an SSN might visit other

offices and might attempt to find one

which would unwittingly accept

fraudulent documentation.
2146 Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosure may be made for routine

uses as indicated below:

1. Employers are notified of the SSNs

of employees in order to complete their

records for reporting wages to SSA

pursuant to the FICA and section 218 of

the Act.

2. To State welfare agencies, upon

written request, of the SSNs of AFDC

applicants or recipients.

3. To the DOJ, Federal Bureau of

Investigation and United States

Attorneys, for investigating and

prosecuting violations of the Act.

4. To the DOJ, Immigration and

Naturalization Service, for the

identification and location of aliens in

the United States pursuant to requests

received under section 290(c) of the

Immigration and Nationality Act (8

U.S.C. 1360(c)).

5. To a contractor for the purpose of

collating, evaluating, analyzing,

aggregating or otherwise refining

records when SSA contracts with a

private firm. (The contractor shall be

required to maintain PA safeguards with

respect to such records.)

6. To RRB for:

(a) Administering provisions of the

Railroad Retirement and Social Security

Acts relating to railroad employment;

and

(b) Administering the Railroad

Unemployment Insurance Act.

7. To the Department of Energy for its

study of the long-term effects of lowlevel radiation exposure.

8. To the Department of the Treasury

for:

(a) Tax administration as defined in

section 6103 of the IRC (26 U.S.C. 6103);

and

(b) Investigating the alleged theft,

forgery, or unlawful negotiation of

Social Security checks.

9. To a congressional office in

response to an inquiry from the office

made at the request of the subject of a

record.

10. To the Department of State for

administering the Act in foreign

countries through facilities and services

of that agency.

11. To the American Institute of

Taiwan for administering the Act on

Taiwan through facilities and services of

that agency.

12. To VA, Philippines Regional

Office, for administering the Act in the

Philippines through facilities and

services of that agency.

13. To the Department of the Interior

for administering the Act in the Trust

Territory of the Pacific Islands through

facilities and services of that agency.

14. To the Department of Labor for:

(a) Administering provisions of the

Black Lung Benefits Act; and

(b) Conducting studies of the

effectiveness of training programs to

combat poverty.

15. To DVA for the following

purposes:

(a) For the purpose of validating SSNs

of compensation recipients/pensioners

in order to provide the release of

accurate pension/compensation data by

VA to SSA for Social Security program

purposes; and

(b) Upon request, for purposes of

determining eligibility for or amount of

VA benefits, or verifying other

information with respect thereto.

16. To Federal agencies which use the

SSN as a numerical identifier in their

recordkeeping systems, for the purpose

of validating SSNs.

17. To the DOJ, to a court, to another

tribunal, or to another party before such

tribunal, when:

(a) SSA, or any component thereof; or

(b) Any SSA employee in his/her

official capacity; or

(c) Any SSA employee in his/her

individual capacity when DOJ (or SSA

when it is authorized to do so) has

agreed to represent the employee; or

(d) The United States or any agency

thereof when SSA determines that the

litigation is likely to affect the

operations of SSA or any of its

components

is a party to litigation or has an interest

in such litigation, and SSA determines

that the use of such records by DOJ, the

tribunal, or other party before such

tribunal is relevant and necessary to the

litigation, provided, however, that in

each case, SSA determines that such

disclosure is compatible with the

purpose for which the records were

collected.

Wage and other information that is

subject to disclosure provisions of the

IRC will not be disclosed under this

routine use unless disclosure is

expressly permitted by the IRC.

18. To State audit agencies for

auditing State supplementation

payments and Medicaid eligibility

considerations.

19. To the Social Security agency of

a foreign country, to carry out the

purpose of an international Social

Security agreement entered into

between the United States and the other

country, pursuant to section 233 of the

Act.

20. To Federal, State, or local agencies

(or agents on their behalf) for the

purpose of validating SSNs used in

administering cash or noncash income

maintenance programs or health

maintenance programs (including

programs under the Act).

21. To third party contacts when the

party to be contacted has, or is expected

to have, information which will verify

documents when SSA is unable to

determine if such documents are

authentic.

22. Upon request, information on the

identity and location of aliens may be

disclosed to the DOJ, Criminal Division,

Office of Special Investigations, for the

purpose of detecting, investigating, and,

when appropriate, taking legal action

against suspected Nazi war criminals in

the United States.

23. To the Selective Service System

for the purpose of enforcing draft

registration pursuant to the provisions

of the Military Selective Service Act (50

U.S.C. App. 462, as amended by section

916 of Pub. L. 97–86).

24. To contractors and other Federal

agencies, as necessary, for the purpose

of assisting SSA in the efficient

administration of its programs. We

contemplate disclosing information

under this routine use only in situations

in which SSA may enter into a

contractual or similar agreement with a

third party to assist in accomplishing an

agency function relating to this system

of records.

25. Validated SSN information may be

disclosed to organizations or agencies

such as prison systems that are required

by law to furnish SSA with SSN

information.

26. Nontax return information that is

not restricted from disclosure by Federal

law may be disclosed to GSA and NARA

for the purpose of conducting records

management studies with respect to

their duties and responsibilities under

44 U.S.C. 2904 and 2906, as amended by

the NARA Act of 1984.

27. Disclosure of SSNs and dates of

birth may be made to VA or third parties

under contract to that agency for the

purpose of conducting DVA medical

research and epidemiological studies.

28. SSN information may be disclosed

to OPM upon receipt of a request from

that agency in accordance with 5 U.S.C.

8347(m)(3), when OPM needs the

information in administering its pension

program for retired Federal Civil Service

employees.

29. Upon request by the Department

of Education, SSNs which are provided

by students to postsecondary

educational institutions may be verified

as required by Title IV of the Higher

Education Act of 1965 (20 U.S.C. 1091).

30. To student volunteers and other

workers, who technically do not have

the status of Federal employees, when

they are performing work for SSA as

authorized by law, and they need access
Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices 2147

to personally identifiable information in

SSA records in order to perform their

assigned Agency functions.

31. To Federal, State, and local law

enforcement agencies and private

security contractors, as appropriate,

information necessary;

(a) To enable them to protect the

safety of SSA employees and customers,

the security of the SSA workplace and

the operation of SSA facilities, or

(b) To assist investigations or

prosecutions with respect to activities

that affect such safety and security or

activities that disrupt the operation of

SSA facilities.

32. Corrections to information that

resulted in erroneous inclusion of

individuals in the Death Master File

(DMF) may be disclosed to recipients of

erroneous DMF information.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in this system are maintained

in paper form (e.g., paper lists, punch

cards, Forms SS–5 (Application for an

SSN), and systems generated forms);

magnetic media (e.g., magnetic tape and

disc with on-line access); and in

microfilm and microfiche form.

RETRIEVABILITY:

Records of SSN holders are indexed

by both SSN and name. Records of

applications that have been denied

because the applicant submitted

fraudulent evidence, or that are being

verified because the evidence is

suspected to be fraudulent, are indexed

either by the applicant’s name plus

month and year of birth, or by the

applicant’s name plus the eleven-digit

reference number of the disallowed

application.

SAFEGUARDS:

Safeguards for automated records

have been established in accordance

with the Systems Security Handbook.

This includes maintaining the magnetic

tapes and discs within a secured

enclosure attended by security guards.

Anyone entering or leaving this

enclosure must have a special badge

issued only to authorized personnel.

For computerized records

electronically transmitted between CO

and FO locations (including

organizations administering SSA

programs under contractual

agreements), safeguards include a lock/

unlock password system, exclusive use

of leased telephone lines, a terminaloriented transaction matrix, and an

audit trail. All microfilm, microfiche,

and paper files are accessible only by

authorized personnel who have a need

for the records in the performance of

their official duties.

Expansion and improvement of SSA’s

telecommunications systems has

resulted in the acquisition of terminals

equipped with physical key locks. The

terminals also are fitted with adapters to

permit the future installation of data

encryption devices and devices to

permit the identification of terminal

users.

RETENTION AND DISPOSAL:

All paper forms are retained for 5

years after they have been filmed or

entered on tape and the accuracy has

been verified. They then are destroyed

by shredding. All tape, discs, microfilm,

and microfiche files are updated

periodically. Out-of-date magnetic tapes

and discs are erased. Out-of-date

microfiches are disposed of by applying

heat.

SYSTEM MANAGER AND ADDRESS:

Director, Division of Data Support and

Enumeration, Office of Systems

Requirements, Social Security

Administration, 6401 Security

Boulevard, Baltimore, MD 21235.

NOTIFICATION PROCEDURES:

An individual can determine if this

system contains a record pertaining to

him/her by providing his/her name,

signature, and SSN to the address

shown under ‘‘System Manager’’ above.

(Furnishing the SSN is voluntary, but it

makes searching for an individual’s

record easier and avoids delay.) If the

SSN is unknown or no SSN has been

assigned because the evidence

presented with the application is being

verified or has been determined to be

fraudulent, the individual should

provide name, signature, date and place

of birth, sex, mother’s birth name, and

father’s name, and evidence of identity.

These procedures are in accordance

with HHS Regulations, 45 CFR part 5b.

RECORD ACCESS PROCEDURES:

Same as notification procedures. Also,

requesters should reasonably specify the

record contents which they are seeking.

These procedures are in accordance

with HHS Regulations, 45 CFR part 5b.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above. Also, requesters should

reasonably identify the record, specify

the information which they are

contesting, and state the corrective

action sought and the reasons for the

correction, with supporting justification

showing how the record is incomplete,

untimely, inaccurate, or irrelevant.

These procedures are in accordance

with HHS Regulations, 45 CFR part 5b.

RECORD SOURCE CATEGORIES:

Information in this system is obtained

from SSN applicants (or individuals

acting on their behalf). The SSN itself is

assigned to the individual as a result of

internal processes of this system.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE ACT:

None.

09–60–0090

SYSTEM NAME:

Master Beneficiary Record (MBR),

HHS/SSA/OSR.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Social Security Administration, Office

of System Operations, 6401 Security

Boulevard, Baltimore, MD 21235.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Social Security beneficiaries who

are or were entitled to receive

Retirement and Survivors Insurance

(RSI), or Disability Insurance (DI)

benefits, including individuals who

have received a RSI or DI payment since

November 1978 even if their payment is

not part of an ongoing award of benefits;

individuals (nonclaimants) on whose

earnings records former spouses apply

for RSI or DI benefits; persons who are

only enrolled in the Hospital and/or

Supplementary Medical Insurance (SMI)

programs; and claimants whose benefits

have been denied or disallowed.

The system also contains short

references to records for persons

entitled to Supplemental Security

Income payments, Black Lung benefits

or Railroad Retirement Board (RRB)

benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:

The MBR contains information about

each claimant who has applied for RSI

or DI benefits, or to be enrolled in the

Hospital or SMI programs; a record of

the amount of Federal tax withheld on

benefits paid to nonresident aliens; and

the aggregate amount of benefit

payments, repayments and reductions

with respect to an individual in a

calendar year. A record is maintained

under each individual’s Social Security

Number (SSN). However, if the

individual has filed on another person’s

SSN, only a short ‘‘pointer’’ record is

maintained. Personal and general data

about the claim is maintained under the

SSN of that claim. Data about the

claimant can be accessed using the
2148 Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices

claimant’s SSN or the SSN on which

benefits have been awarded or claimed

(claim account number (CAN)).

There are three types of data in each

CAN:

Account data. This includes the

primary insurance amount, insured

status of the SSN-holder (if no monthly

benefits are payable), data relating to the

computation (use of military service

credits, railroad retirement credits, or

coverage credits earned under the social

security system of a foreign country

when the claim is based on a

totalization agreement), and, if only

survivor’s benefits have been paid,

identifying data about the SSN holder

(full name, date of birth, date of death

and verification of date of death).

Payment data. This includes the

payee’s name and address, data about a

financial institution (if benefits are sent

directly to the institution for deposit),

the monthly payment amount, the

amount and date of a one-time payment

of past due benefits, and, where

appropriate, a scheduled future

payment. Payment data can refer to one

beneficiary or several beneficiaries in a

combined payment.

Beneficiary data. This includes

personal information (name, date of

birth, sex, date of filing, relationship to

the SSN holder, other SSN’s, benefit

amount and payment status), and, if

applicable, information about a

representative payee, data about

disability entitlement, worker’s

compensation offset data, estimates and

report of earnings, or student

entitlement information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Sections 202–205, 223, 226, 228,

1818, 1836, and 1840 of the Social

Security Act (the Act).

PURPOSE(S):

Data in this system are used by a

broad range of Social Security

employees for responding to inquiries,

generating followups on beneficiary

reporting events, computer exception

processing, statistical studies,

conversion of benefits, and generating

records for the Department of the

Treasury to pay the correct benefit

amount.

Data in this system also are available

to the Department of Health and Human

Services’ (HHS’) Office of Inspector

General for use in the performance of

the duties of that office.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosure may be made for routine

uses as indicated below:

1. To applicants or claimants,

prospective applicants or claimants

(other than the data subject), their

authorized representatives or

representative payees to the extent

necessary to pursue Social Security

claims and to representative payees,

when the information pertains to

individuals for whom they serve as

representative payees, for the purpose of

assisting SSA in administering its

representative payment responsibilities

under the Act and assisting the

representative payees in performing

their duties as payees, including

receiving and accounting for benefits for

individuals for whom they serve as

payees.

2. To third party contacts in situations

where the party to be contacted has, or

is expected to have, information relating

to the individual’s capability to manage

his/her affairs or his/her eligibility for,

or entitlement to, benefits under the

Social Security program when:

(a) The individual is unable to

provide information being sought. An

individual is considered to be unable to

provide certain types of information

when:

(1) He/she is incapable or of

questionable mental capability;

(2) He/she cannot read or write;

(3) He/she cannot afford the cost of

obtaining the information;

(4) He/she has a hearing impairment,

and is contacting SSA by telephone

through a telecommunications relay

system operator;

(5) A language barrier exists; or

(6) The custodian of the information

will not, as a matter of policy, provide

it to the individual; or

(b) The data are needed to establish

the validity of evidence or to verify the

accuracy of information presented by

the individual, and it concerns one or

more of the following:

(1) His/her eligibility for benefits

under the Social Security program;

(2) The amount of his/her benefit

payment; or

(3) Any case in which the evidence is

being reviewed as a result of suspected

fraud, concern for program integrity,

quality appraisal, or evaluation and

measurement activities.

3. To third party contacts where

necessary to establish or verify

information provided by representative

payees or payee applicants.

4. To a person (or persons) on the

rolls when a claim is filed by another

individual which is adverse to the

person on the rolls:

(a) An award of benefits to a new

claimant precludes an award to a prior

claimant; or

(b) An award of benefits to a new

claimant will reduce the benefit

payments to the individual(s) on the

rolls; but only for information

concerning the facts relevant to the

interests of each party in a claim.

5. To the Department of the Treasury

for:

(a) Collecting Social Security taxes or

as otherwise pertinent to tax and benefit

payment provisions of the Act

(including SSN verification services);

(b) Investigating the alleged theft,

forgery, or unlawful negotiation of

Social Security checks;

(c) Determining the Federal tax

liability on Social Security benefits

pursuant to 26 U.S.C. 6050F. The

information disclosed will consist of the

following:

(1) The aggregate amount of Social

Security benefits paid with respect to

any individual during any calendar

year;

(2) The aggregate amount of Social

Security benefits repaid by such

individual during such calendar year;

(3) The aggregate reductions under

section 224 of the Act in benefits which

would otherwise have been paid to such

individual during the calendar year on

account of amounts received under a

worker’s compensation act; and

(4) The name and address of such

individual; and

(d) Depositing the tax withheld on

benefits paid to nonresident aliens in

the Treasury (Social Security Trust

Funds) pursuant to 26 U.S.C. 871.

6. To the United States Postal Service

for investigating the alleged theft or

forgery of Social Security checks.

7. To the Department of Justice (DOJ)

for:

(a) Investigating and prosecuting

violations of the Act to which criminal

penalties attach;

(b) Representing the Secretary of HHS;

and

(c) Investigating issues of fraud by

agency officers or employees, or

violation of civil rights.

8. To the Department of State for

administering the Act in foreign

countries through services and facilities

of that agency.

9. To the American Institute of

Taiwan for administering the Act in

Taiwan through services and facilities of

that agency.

10. To the Department of Veterans

Affairs (DVA), Philippines Regional

Office, for administering the Act in the

Philippines through the services and

facilities of that agency.

11. To the Department of Interior for

administering the Act in the Trust

Territory of the Pacific Islands through

services and facilities of that agency.

12. Information necessary to

adjudicate claims filed under an
Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices 2149

international Social Security agreement

that the United States has entered into

pursuant to section 233 of the Act may

be disclosed to a foreign country which

is a party to that agreement.

13. To the Office of the President for

the purpose of responding to an

individual pursuant to an inquiry

received from that individual or from a

third party on his/her behalf.

14. To the Department of Education

for determining eligibility of applicants

for basic educational opportunity grants.

15. To the Bureau of the Census when

it performs as a collecting agent or data

processor for research and statistical

purposes directly relating to this system

of records.

16. To the Department of the

Treasury, Office of Tax Analysis, for

studying the effects of income taxes and

taxes on earnings.

17. To the Office of Personnel

Management for the study of the

relationship of civil service annuities to

minimum Social Security benefits, and

the effects on the Social Security Trust

Fund.

18. To State Social Security

Administrators for administering

agreements pursuant to section 218 of

the Act.

19. To the Department of Energy for

its study of the long- term effects of lowlevel radiation exposure.

20. To contractors under contract to

the Social Security Administration

(SSA) (or under contract to another

agency with funds provided by SSA) for

the performance of research and

statistical activities directly relating to

this system of records.

21. To a congressional office in

response to an inquiry from that office

made at the request of the subject of a

record.

22. To the Department of Labor for

conducting statistical studies of the

relationship of private pensions and

Social Security benefits to prior

earnings.

23. In response to legal process or

interrogatories relating to the

enforcement of an individual’s child

support or alimony obligations, as

required by sections 459 and 461 of the

Act.

24. To Federal, State, or local agencies

(or agents on their behalf) for

administering income maintenance or

health maintenance programs (including

programs under the Act). Such

disclosures include, but are not limited

to, release of information to:

(a) RRB for administering provisions

of the Railroad Retirement Act relating

to railroad employment; for

administering the Railroad

Unemployment Insurance Act and for

administering provisions of the Social

Security Act relating to railroad

employment;

(b) DVA for administering 38 U.S.C.

412, and upon request, for determining

eligibility for, or amount of, veterans

benefits or verifying other information

with respect thereto;

(c) State welfare departments for

administering sections 205(c)(2)(B)(i)(II)

and 402(a)(25) of the Act requiring

information about assigned SSN’s for

Aid to Families with Dependent

Children (AFDC) program purposes and

for determining a recipient’s eligibility

under the AFDC program; and

(d) State agencies for administering

the Medicaid program.

25. Upon request, information on the

identity and location of aliens may be

disclosed to DOJ (Criminal Division,

Office of Special Investigations) for the

purpose of detecting, investigating and,

when appropriate, taking legal action

against suspected Nazi war criminals in

the United States.

26. To third party contacts (including

private collection agencies under

contract with SSA) for the purpose of

their assisting SSA in recovering

overpayments.

27. Information may be disclosed to

contractors and other Federal agencies,

as necessary, for the purpose of assisting

SSA in the efficient administration of its

programs. We contemplate disclosing

information under the routine use only

in situations in which SSA may enter

into a contractual or similar agreement

with a third party to assist in

accomplishing an agency function

relating to this system of records.

28. Nontax return information which

is not restricted from disclosure by

Federal law may be disclosed to the

General Services Administration and

the National Archives and Records

Administration for the purpose of

conducting records management studies

with respect to their duties and

responsibilities under 44 U.S.C. 2904

and 2906.

29. Information may be disclosed to

the Federal Reserve Bank of New York

for the purpose of making direct

deposit/electronic funds transfer of

Social Security benefits to foreignresident beneficiaries.

30. To DOJ, a court or other tribunal,

or another party before such tribunal

when:

(a) SSA, any component thereof, or

(b) Any SSA employee in his/her

official capacity; or

(c) Any SSA employee in his/her

individual capacity where DOJ (or SSA

where it is authorized to do so) has

agreed to represent the employee; or

(d) the United States or any agency

thereof where SSA determines that the

litigation is likely to affect the

operations of SSA or any of its

components,

is a party to litigation or has an interest

in such litigation, and SSA determines

that the use of such records by DOJ, the

court or other tribunal is relevant and

necessary to the litigation, provided,

however, that in each case, SSA

determines that such disclosure is

compatible with the purpose for which

the records were collected.

Wage and other information which

are subject to the disclosure provisions

of the Internal Revenue Code (IRC) (26

U.S.C. 6103) will not be disclosed under

this routine use unless disclosure is

expressly permitted by the IRC.

31. To the Rehabilitation Services

Administration (RSA) for use in its

program studies of, and development of

enhancements for, State vocational

rehabilitation programs. These are

programs to which applicants or

beneficiaries under titles II and or XVI

of the Act may be referred. Data released

to RSA will not include any personally

identifying information (such as names

or SSNs).

32. Addresses of beneficiaries who are

obligated on loans held by the Secretary

of Education or a loan made in

accordance with 20 U.S.C. 1071, et seq.

(the Robert T. Stafford Student Loan

Program) may be disclosed to the

Department of Education as authorized

by section 489A of the Higher Education

Act of 1965.

33. To student volunteers and other

workers, who technically do not have

the status of Federal employees, when

they are performing work for SSA as

authorized by law, and they need access

to personally identifiable information in

SSA records in order to perform their

assigned Agency functions.

34. To Federal, State, and local law

enforcement agencies and private

security contractors, as appropriate,

information necessary

(a) To enable them to protect the

safety of SSA employees and customers,

the security of the SSA workplace and

the operation of SSA facilities, or

(b) To assist investigations or

prosecutions with respect to activities

that affect such safety and security or

activities that disrupt the operation of

SSA facilities.

35. Corrections to information that

resulted in erroneous inclusion of

individuals in the Death Master File

(DMF) may be disclosed to recipients of

the erroneous DMF information.
2150 Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in magnetic media

(e.g., magnetic tape and magnetic disc)

and in microform and paper form.

RETRIEVABILITY:

Records in this system are indexed

and retrieved by SSN.

SAFEGUARDS:

Safeguards for automated records

have been established in accordance

with the HHS Information Resources

Management Manual, ‘‘Part 6,

Automated Information Systems

Security Program Handbook.’’ All

magnetic tapes and discs are within an

enclosure attended by security guards.

Anyone entering or leaving this

enclosure must have special badges

which are issued only to authorized

personnel. All microform and paper

files are accessible only by authorized

personnel and are locked after working

hours.

For computerized records,

electronically transmitted between

SSA’s central office and field office

locations (including organizations

administering SSA programs under

contractual agreements), safeguards

include a lock/unlock password system,

exclusive use of leased telephone lines,

a terminal oriented transaction matrix,

and an audit trail.

RETENTION AND DISPOSAL:

Primary data storage is on magnetic

disc. A new version of the disk file is

generated each month based on changes

to the beneficiary’s record (adjustment

in benefit amount, termination, or new

entitlements). The prior version is

written to tape and retained for 90 days

in SSA’s main data processing facility

and is then sent to a secured storage

facility for indefinite retention.

Selected records also are retained on

magnetic disc for on-line query

purposes. The query files are updated

monthly and retained indefinitely.

Microform records are disposed of by

shredding or the application of heat

after periodic replacement of a complete

file.

Paper records are usually destroyed

after use, by shredding, except where

needed for documentation of the claims

folder. (See the notice for the Claims

Folders System (09–60–0089) for

retention periods and method of

disposal for these records).

SYSTEM MANAGER AND ADDRESS:

Director, Office of Claims and

Payment Requirements, Office of

System Requirements, Social Security

Administration, 6401 Security

Boulevard, Baltimore, MD 21235.

NOTIFICATION PROCEDURE:

An individual can determine if this

system contains a record about him/her

by contacting the most convenient

Social Security field office and

providing his/her name, Social Security

claim number (SSN plus alphabetic

symbols), address, and proper

identification. (Furnishing the SSN is

voluntary, but it will make searching for

an individual’s record easier and

prevent delay.)

An individual requesting notification

of records in person need not furnish

any special documents of identity.

Documents he/she would normally

carry on his/her person would be

sufficient (e.g., credit cards, driver’s

license, or voter registration card). An

individual requesting notification via

mail or telephone must furnish a

minimum of his/her name, date of birth

and address in order to establish

identity, plus any additional

information specified in this section.

These procedures are in accordance

with HHS Regulations 45 CFR part 5b.

RECORD ACCESS PROCEDURES:

Same as notification procedures.

Requesters should also reasonably

specify the record contents being

sought. These procedures are in

accordance with HHS Regulations 45

CFR part 5b.

CONTESTING RECORD PROCEDURES:

Same as notification procedures.

Requesters should also reasonably

identify the record, specify the

information they are contesting and

state the corrective action sought and

the reasons for the correction with

supporting justification showing how

the record is untimely, incomplete,

inaccurate or irrelevant. These

procedures are in accordance with HHS

Regulations 45 CFR part 5b.

RECORD SOURCE CATEGORIES:

Data for the MBR come primarily from

the Claims Folders System (09–60–

0089) and/or are furnished by the

claimant/beneficiary at the time of filing

for benefits, via the application form

and necessary proofs, and during the

period of entitlement when notices of

events such as changes of address, work,

marriage, are given to SSA by the

beneficiary; and from States regarding

HI third party premium payment/buy-in

cases.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

SYSTEM NAME:

Supplemental Security Income

Record, HHS/SSA/OSR.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Social Security Administration, Office

of Systems Operations, 6401 Security

Boulevard, Baltimore, MD 21235.

Records also may be located in Social

Security Administration (SSA) Regional

and field offices (individuals should

consult their local telephone directories

for address information).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This file contains a record for each

individual who has applied for

supplemental security income (SSI)

payments, including individuals who

have requested an advance payment;

SSI recipients who have been overpaid;

and each essential person associated

with an SSI recipient.

CATEGORIES OF RECORDS IN THE SYSTEM:

This file contains data regarding SSI

eligibility; citizenship; residence;

Medicaid eligibility; eligibility for other

benefits; alcoholism or drug addiction

data, if applicable (disclosure of this

information may be restricted by 21

U.S.C. 1175 and 42 U.S.C. 290dd–3 and

ee–3); income data; resources; payment

amounts, including overpayment

amounts and date and amount of

advance payments; living arrangements;

case folder location data; appellate

decisions, if applicable; Social Security

numbers (SSN’s) used to identify a

particular individual, if applicable;

information about representative

payees, if applicable; and a history of

changes to any of the persons who have

applied for SSI payments. For eligible

individuals, the file contains basic

identifying information, income and

resources (if any) and, in conversion

cases, the State welfare number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Sections 1602, 1611, 1612, 1613,

1614, 1615, 1616, 1631, 1633, and 1634

of title XVI of the Social Security Act

(the Act).

PURPOSE(S):

SSI records begin in Social Security

field offices where an individual or

couple files an application for SSI

payments. The application contains data

which may be used to prove the identity

of the applicant, to determine his/her

eligibility for SSI payments and, in

cases where eligibility is determined, to

compute the amount of the payment.

Information from the application, in
Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices 2151

addition to data used internally to

control and process SSI cases, is used to

create the SSR. The SSR also is used as

a means of providing a historical record

of all activity on a particular

individual’s or couple’s record.

In addition, statistical data are

derived from the SSR for actuarial and

management information purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosure may be made for routine

uses as indicated below:

1. To the Department of the Treasury

to prepare SSI and Energy Assistance

checks.

2. To the States to establish the

minimum income level for computation

of State supplements.

3. To the following Federal and State

agencies to prepare information for

verification of benefit eligibility under

section 1631(e) of the Act: Bureau of

Indian Affairs; Office of Personnel

Management; Department of

Agriculture; Department of Labor;

Immigration and Naturalization Service;

Internal Revenue Service (IRS); Railroad

Retirement Board (RRB); State Pension

Funds; State Welfare Offices; State

Worker’s Compensation; Department of

Defense; United States Coast Guard; and

the Department of Veterans Affairs

(DVA).

4. To a congressional office in

response to an inquiry from that office

made at the request of the subject of a

record.

5. To State crippled children’s

agencies (or other agencies providing

services to disabled children) to identify

title XVI eligibles under the age of 16 for

the consideration of rehabilitation

services in accordance with section

1615 of the Act.

6. To contractors under contract to

SSA or under contract to another agency

with funds provided by SSA for the

performance of research and statistical

activities directly relating to this system

of records.

7. To State audit agencies for auditing

State supplementation payments and

Medicaid eligibility consideration.

8. To State agencies to effect and

report the fact of Medicaid eligibility of

title XVI recipients in the jurisdiction of

those States which have elected Federal

determinations of Medicaid eligibility of

title XVI eligibles and to assist the States

in administering the Medicaid program.

9. To State agencies to identify title

XVI eligibles in the jurisdiction of those

States which have not elected Federal

determinations of Medicaid eligibility in

order to assist those States in

establishing and maintaining Medicaid

rolls and in administering the Medicaid

program.

10. To State agencies to enable those

which have elected Federal

administration of their supplementation

programs to monitor changes in

applicant/recipient income, special

needs, and circumstances.

11. To State agencies to enable those

which have elected to administer their

own supplementation programs to

identify SSI eligibles in order to

determine the amount of their monthly

supplementary payments.

12. To State agencies to enable them

to assist in the effective and efficient

administration of the SSI program.

13. To State agencies to enable those

which have an agreement with the

Secretary of Health and Human Services

(HHS) to carry out their functions with

respect to Interim Assistance

Reimbursement pursuant to section

1631(g) of the Act.

14. To State agencies to enable them

to locate potentially eligible individuals

and to make eligibility determinations

for extensions of social services under

the provisions of title XX of the Act.

15. To State agencies to assist them in

determining initial and continuing

eligibility in their income maintenance

programs and for investigating and

prosecution of conduct subject to

criminal sanctions under these

programs.

16. To the United States Postal

Service for investigating the alleged

theft, forgery or unlawful negotiation of

SSI checks.

17. To the Department of the Treasury

for investigating the alleged theft,

forgery or unlawful negotiation of SSI

checks.

18. To the Department of Education

for determining the eligibility of

applicants for Basic Educational

Opportunity Grants.

19. To Federal, State or local agencies

(or agents on their behalf) for

administering cash or noncash income

maintenance or health maintenance

programs (including programs under the

Act). Such disclosures include, but are

not limited to, release of information to:

(a) The DVA upon request for

determining eligibility for, or amount of,

VA benefits or verifying other

information with respect thereto;

(b) The RRB for administering the

Railroad Unemployment Insurance Act;

(c) State agencies to determine

eligibility for Medicaid;

(d) State agencies to locate potentially

eligible individuals and to make

determinations of eligibility for the food

stamp program; and

(e) State agencies to administer energy

assistance to low income groups under

programs for which the States are

responsible.

20. To IRS, Department of the

Treasury, as necessary, for the purpose

of auditing SSA’s compliance with

safeguard provisions of the Internal

Revenue Code of 1986, as amended.

21. To the Office of the President for

the purpose of responding to an

individual pursuant to an inquiry

received from that individual or a third

party on his/her behalf.

22. Upon request, information on the

identity and location of aliens may be

disclosed to the DOJ (Criminal Division,

Office of Special Investigations) for the

purpose of detecting, investigating and,

when appropriate, taking legal action

against suspected Nazi war criminals in

the United States.

23. To third party contacts (including

private collection agencies under

contract with SSA) for the purpose of

their assisting SSA in recovering

overpayments.

24. Information may be disclosed to

contractors and other Federal agencies,

as necessary, for the purpose of assisting

SSA in the efficient administration of its

programs. We contemplate disclosing

information under this routine use only

in situations in which SSA may enter a

contractual or similar agreement with a

third party to assist in accomplishing an

agency function relating to this system

of records.

25. Nontax return information which

is not restricted from disclosure by

Federal law may be disclosed to the

General Services Administration and

the National Archives and Records

Administration for the purpose of

conducting records management studies

with respect to their duties and

responsibilities under 44 U.S.C. 2904

and 2906.

26. To the DOJ, a court or other

tribunal, or another party before such

tribunal when:

(a) SSA, any component thereof, or

(b) Any SSA employee in his/her

official capacity; or

(c) Any SSA employee in his/her

individual capacity where DOJ (or SSA

where it is authorized to do so) has

agreed to represent the employee; or

(d) The United States or any agency

thereof where SSA determines that the

litigation is likely to affect the

operations of SSA or any of its

components,

is a party to litigation or has an interest

in such litigation, and SSA determines

that the use of such records by DOJ, the

court, or other tribunal, is relevant and

necessary to the litigation, provided,

however, that in each case, SSA

determines that such disclosure is
2152 Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices

compatible with the purpose for which

the records were collected.

Wage and other information which

are subject to the disclosure provisions

of the Internal Revenue Code (IRC) (26

U.S.C. 6103) will not be disclosed under

this routine use unless disclosure is

expressly permitted by the IRC.

27. To representative payees, when

the information pertains to individuals

for whom they serve as representative

payees, for the purpose of assisting SSA

in administering its representative

payment responsibilities under the Act

and assisting the representative payees

in performing their duties as payees,

including receiving and accounting for

benefits for individuals for whom they

serve as payees.

28. To third party contacts in

situations where the party to be

contacted has, or is expected to have,

information relating to the individual’s

capability to manage his/her affairs or

his/her eligibility for, or entitlement to,

benefits under the Social Security

program when:

(a) The individual is unable to

provide information being sought. An

individual is considered to be unable to

provide certain types of information

when:

(1) He/she is incapable or of

questionable mental capability;

(2) He/she cannot read or write;

(3) He/she cannot afford the cost of

obtaining the information;

(4) He/she has a hearing impairment,

and is contacting SSA by telephone

through a telecommunications relay

system operator;

(5) A language barrier exists; or

(6) The custodian of the information

will not, as a matter of policy, provide

it to the individual; or

(b) The data are needed to establish

the validity of evidence or to verify the

accuracy of information presented by

the individual, and it concerns one or

more of the following:

(1) His/her eligibility for benefits

under the Social Security program;

(2) The amount of his/her benefit

payment; or

(3) Any case in which the evidence is

being reviewed as a result of suspected

fraud, concern for program integrity,

quality appraisal, or evaluation and

measurement activities.

29. To the Rehabilitation Services

Administration (RSA) for use in its

program studies of, and development of

enhancements for, State vocational

rehabilitation programs. These are

programs to which applicants or

beneficiaries under titles II and or XVI

of the Act may be referred. Data released

to RSA will not include any personally

identifying information (such as names

or SSNs).

30. Addresses of beneficiaries who are

obligated on loans held by the Secretary

of Education or a loan made in

accordance with 20 USC 1071, et seq.

(the Robert T. Stafford Student Loan

Program) may be disclosed to the

Department of Education as authorized

by section 489A of the Higher Education

Act of 1965.

31. To student volunteers and other

workers, who technically do not have

the status of Federal employees, when

they are performing work for SSA as

authorized by law, and they need access

to personally identifiable information in

SSA records in order to perform their

assigned Agency functions.

32. To Federal, State, and local law

enforcement agencies and private

security contractors, as appropriate,

information necessary

(a) To enable them to protect the

safety of SSA employees and customers,

the security of the SSA workplace and

the operation of SSA facilities, or

(b) To assist investigations or

prosecutions with respect to activities

that affect such safety and security or

activities that disrupt the operation of

SSA facilities.

33. Corrections to information that

resulted in erroneous inclusion of

individuals in the Death Master File

(DMF) may be disclosed to recipients of

the erroneous DMF information.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in magnetic

media (e.g., magnetic tape) and in

microform and microfiche form.

RETRIEVABILITY:

Records are indexed and retrieved by

SSN.

SAFEGUARDS:

System security for automated records

has been established in accordance with

the HHS Information Resources

Management Manual, Part 6, Automated

Information System Security Program

Handbook. This includes maintaining

all magnetic tapes and magnetic discs

within an enclosure attended by

security guards. Anyone entering or

leaving that enclosure must have special

badges which are only issued to

authorized personnel. All authorized

personnel having access to the magnetic

records are subject to the penalties of

the Privacy Act. The microfiche are

stored in locked cabinets, and are

accessible to employees only on a needto-know basis. All SSR State Data

Exchange records are protected in

accordance with agreements between

SSA and the respective States regarding

confidentiality, use, and redisclosure.

RETENTION AND DISPOSAL:

Original input transaction tapes

received which contain initial claims

and posteligibility actions are retained

indefinitely although these are

processed as received and incorporated

into processing tapes which are updated

to the master SSR tape file on a monthly

basis. All magnetic tapes appropriate to

SSI information furnished to specified

Federal, State, and local agencies for

verification of eligibility for benefits and

under section 1631(e) are retained, in

accordance with the Privacy Act

accounting requirements, for at least 5

years or the life of the record, whichever

is longer.

SYSTEM MANAGER AND ADDRESS:

Director, Office of Claims and

Payment Requirements, Office of

Systems Requirements, Social Security

Administration, 6401 Security

Boulevard, Baltimore, MD 21235.

NOTIFICATION PROCEDURE:

An individual can determine if this

system contains a record about him/her

by writing to or visiting any Social

Security field office and providing his

or her name and SSN. (Individuals

should consult their local telephone

directories for Social Security office

address and telephone information.)

(Furnishing the SSN is voluntary, but it

will make searching for an individual’s

record easier and prevent delay.)

An individual requesting notification

of records in person need not furnish

any special documents of identity.

Documents he/she would normally

carry on his/her person would be

sufficient (e.g., credit cards, driver’s

license, or voter registration card). An

individual requesting notification via

mail or telephone must furnish a

minimum of his/her name, date of birth

and address in order to establish

identity, plus any additional

information specified in this section.

These procedures are in accordance

with HHS regulations 45 CFR part 5b.

RECORD ACCESS PROCEDURES:

Same as notification procedures.

Requesters should also reasonably

specify the record contents being

sought. An individual who requests

notification of, or access to, a medical

record shall, at the time he or she makes

the request, designate in writing a

responsible representative who will be

willing to review the record and inform

the subject individual of its contents.
Federal Register / Vol. 60, No. 4 / Friday, January 6, 1995 / Notices 2153

A parent or guardian who requests

notification of, or access to, a minor’s

medical record shall at the time he or

she makes the request designate a

physician or other health professional

(other than a family member) who will

be willing to review the record and

inform the parent or guardian of its

contents at the physician’s or health

professional’s discretion. These

procedures are in accordance with HHS

regulations 45 CFR part 5b.

CONTESTING RECORD PROCEDURES:

Same as notification procedures.

Requesters should also reasonably

identify the record, specify the

information they are contesting and

state the corrective action sought and

the reasons for the correction with

supporting justification showing how

the record is incomplete, untimely,

inaccurate or irrelevant. These

procedures are in accordance with HHS

regulations 45 CFR part 5b.

RECORD SOURCE CATEGORIES:

Data contained in the SSR are

obtained for the most part from the

applicant for SSI payments and are

derived from the Claims Folders System

(09–60–0089). The States also provide

data affecting the SSR (State Data

Exchange Files).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

[FR Doc. 95–333 Filed 1–5–95; 8:45 am]

BILLING CODE 4190–29–P

Substance Abuse and Mental Health

Services Administration (SAMHSA)

Notice of Meeting

Pursuant to Public Law 92–463,

notice is hereby given of the meeting of

the Substance Abuse and Mental Health

Services Administration (SAMHSA)

National Advisory Council in January

1995.

This meeting will include an open

discussion of issues related to

SAMHSA’s reauthorization, budget, and

SAMHSA’s managed care activities. In

addition, there will be a status report by

the Council’s workgroups on Health

Care Reform, Co-Occurring Mental

Illness and Substance Use Disorders,

Program Evaluation, and a discussion of

other SAMHSA program and policy

issues. Attendance by the public will be

limited to space available.

A summary of the meeting and a

roster of council members may be

obtained from: Ms. Susan E. Day,

Program Assistant, SAMHSA National

Advisory Council, 5600 Fishers Lane,

Room 12C–15, Rockville, Maryland

20857; Telephone: (301) 443–4640.

Substantive program information may

be obtained from the contact whose

name and telephone number is listed

below.

Committee Name: Substance Abuse and

Mental Health Services Administration

National Advisory Council.

Meeting Date: January 30, 1995.

Place: Holiday Inn—Bethesda, Versailles

IV, 8120 Wisconsin Avenue, Bethesda,

Maryland 20814.

Open: January 30, 1995, 9:00 a.m. to

adjournment.

Contact: Toian Vaughn, Room 12C–15,

Parklawn Building; Telephone (301) 443–

4640. FAX (301) 443–1450.

Dated: December 30, 1994.

Jeri Lipov,

Committee Management Officer, SAMHSA.

[FR Doc. 95–302 Filed 1–5–95; 8:45 am]

BILLING CODE 4162–20–P

DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT

Office of the Assistant Secretary for

Community Planning and

Development

[Docket No. N–95–1917; FR–3778–N–18]

Federal Property Suitable as Facilities

to Assist the Homeless

AGENCY: Office of the Assistant

Secretary for Community Planning and

Development, HUD.

ACTION: Notice.

SUMMARY: This Notice identifies

unutilized, underutilized, excess, and

surplus Federal property reviewed by

HUD for suitability for possible use to

assist the homeless.

ADDRESSES: For further information,

contact William Molster, room 7262,

Department of Housing and Urban

Development, 451 Seventh Street SW,

Washington, DC 20410; telephone (202)

708–4300; TDD number for the hearingand speech-impaired (202) 708–2565

(these telephone numbers are not tollfree), or call the toll-free Title V

information line at 1–800–927–7588.

SUPPLEMENTARY INFORMATION: In

accordance with Sections 2905 and

2906 of the National Defense

Authorization Act for Fiscal Year 1994,

P.L. 103–160 (Pryor Act Amendment)

and with 56 FR 23789 (May 24, 1991)

and section 501 of the Stewart B.

McKinney Homeless Assistance Act (42

U.S.C. 11411), as amended, HUD is

publishing this Notice to identify

Federal buildings and other real

property that HUD has reviewed for

suitability for use to assist the homeless.

The properties were reviewed using

information provided to HUD by

Federal landholding agencies regarding

unutilized and underutilized buildings

and real property controlled by such

agencies or by GSA regarding its

inventory of excess or surplus Federal

property. This Notice is also published

in order to comply with the April 21,

1993 Court Order in National Coalition

for the Homeless v. Veterans

Administration, No. 88–2503–OG

(D.D.C.).

These properties reviewed are listed

as suitable/available and unsuitable. In

accordance with the Pryor Act

Amendment the suitable properties will

be made available for use to assist the

homeless.

Properties listed as suitable/available

will be available exclusively for

homeless use for a period of 60 days

from the date of this Notice. Please be

advised, in accordance with the

provisions of the Pryor Act Amendment,

that if no expressions of interest or

applications are received by the

Department of Health and Human

Services (HHS) during the 60 day

period, these properties will no longer

be available for use to assist the

homeless. In the case of buildings and

properties for which no such notice is

received, these buildings and properties

shall be available only for the purpose

of permitting a redevelopment authority

to express in writing an interest in the

use of such buildings and properties.

These buildings and properties shall be

available for a submission by such

redevelopment authority exclusively for

one year. Buildings and properties

available for a redevelopment authority

shall not be available for use to assist

the homeless. If a redevelopment

authority does not express an interest in

the use of the buildings or properties or

commence the use of buildings or

properties within the applicable time

period such buildings and properties

shall then be republished as properties

available for use to assist the homeless

pursuant to Section 501 of the Stewart

B. McKinney Homeless Assistance Act.

Homeless assistance providers

interested in any such property should

send a written expression of interest to

HHS, addressed to Judy Breitman,

Division of Health Facilities Planning,

U.S. Public Health Service, HHS, room

17A–10, 5600 Fishers Lane, Rockville,

MD 20857; (301) 443–2265. (This is not

a toll-free number.) HHS will mail to the

interested provider an application

packet, which will include instructions

for completing the application. In order

to maximize the opportunity to utilize a

suitable property, providers should

submit their written expressions of