Department of the Army Student Volunteers

NEW STUDENT EMPLOYEE IN-PROCESSING CHECKLIST

updated 2/2021 1

 

INSTRUCTIONS 

Student: Please make sure every item on this checklist pertaining to you is complete. Once every item has been completed, please 

sign on pg.2 and return it to the Civilian Personnel Office NLT 45 days after your start date. 

NEW EMPLOYEE INFORMATION 

Name: Start Date: Position #: Student Volunteer 

Supervisor’s Name: Assigned Sponsor: Directorate:

WITHIN 3 DAYS OF ACCEPTANCE OF FINAL JOB OFFER 

oReceive welcome email or letter from sponsor 

AT LEAST 1 WEEK BEFORE START DATE

oThe SOUTHCOM Civilian Personnel Office will send you security in-processing forms to complete and return to them NLT than 

the Thursday before your start date 

oComplete HSPD-12 and provide two forms of identification to gain access to installation

oComplete COVID-19 questionnaire

FIRST DAY

oReport to SOUTHCOM’s Badging Office in the United States Army Garrison-Miami (USAG-M) at 0830 to meet J14 POC for inprocessing (bring two forms of ID)

oSecurity in-processing and badging

oUSAG-M & SOUTHCOM HQ’s Tour

oReview documents that need to be completed

oReview Key Policies:

o Parking & Driving Standards Memorandum Policy Maps

o Work Schedule 

o Wireless Communication & Portable Electronic Devices (PED)

o Training Day Schedule/Holiday Schedule 

o Uniform Insignia & Civilian Attire Policy

o USSOUTHCOM Cellphone Usage While Operating a Motor Vehicle Policy

o Civilian Fitness/Wellness Program

oDiscuss USSOUTHCOM’s Organizational Structure, Mission & Lines of Effort

oComplete TASS application to receive CAC

oPick up DoD Common Access Card (CAC) from DEERS office

WITHIN FIRST& SECOND WEEK

oMeet with your Directorate Executive Office (XO) or Information Technology Officer (ITO) to complete directorate in-processing 

in the SOUTHCOM Enterprise Management System (SCEMS)

oMeet with directorate senior leadership 

oComplete Cyber Awareness Training 

oOnce you have a CAC meet with your XO to request a LAN account, telephone access and a SIPRnet Token 

oDiscuss work schedule & hours with supervisor 

oRegister for Joint Knowledge Online Account (JKO) (required for all command training) 

oProvide the J14 with signed copies of the Work Schedule

oVisit Passport Office to order official passport (if applicable) 

oRequest Government Travel Card/Defense Travel System account (if applicable)

oComplete Survival, Evasion, Resistance and Escape (SERE) Training (SCO Personnel) 

oMake an appointment with Personnel Recovery Mission Software (PRMS) Manager to complete an Isolated Personnel Report 

(ISOPREP)
Department of the Army Student Volunteers

NEW STUDENT EMPLOYEE IN-PROCESSING CHECKLIST

updated 2/2021 2

WITHIN FIRST 30 DAYS

oAttend Newcomers Orientation

oComplete mandatory Onboarding Training 

oMeet & Greet with Admiral Faller 

oReview position description, work assignments, performance expectations, training & education requirements with your supervisor 

oInitiate a DPMAP/DCIPS Performance Plan with supervisor 

oComplete all required command Computer Based Training (AT/FP, Human Rights, Derivative Classification, etc) 

PLEASE SIGN AND DATE: 

INSTALLATION SERVICE BUILDING 

1 SECURITY BADGE RM A1001 (305) 437- 2350

2 DRUG AND ALCOHOL SAFETY (ASAP) RM A1018 (305) 437- 3085

3 ID/DEERS RM A1102 (305) 437-2717

4 TRANSPORTATION (HHG) RM A1036 (305) 437- 1965

5 EDUCATION CENTER RM E2091 (305) 437- 2287

6 FINANCIAL READINESS COUNSELOR RM E2005 (ACS) (305) 437- 1736

7 RELOCATION READINESS – SIGN UP FOR

NEWCOMERS ORIENTATION

RM E2005 (ACS) (305) 437- 1735

8 CHILD AND YOUTH SCHOOL IF APPLICABLE RM E2091 (305) 437- 1141

9 LEGAL ASSISTANCE RM E2081 (305) 437- 1734

10 MOTORCYCLE RIDERS MENTOR RM E2051 (305) 437- 1143

11 PASSPORT OFFICE RM A1099 (305) 437-2750

SOUTHCOM HEADQUARTERS BLDG 

1 Civilian Personnel Office 3RD FLOOR RM 3515 (305) 437-3558, 1278,0799

2 FMTS 3RD FLOOR RM 3515 (305) 437-1278,0799, 1217

3 SSO - SECURITY CLEARANCE 3RD FLOOR RM 3807 (305) 437-

4 JOINT TRAINING MANAGER/LMS ACCOUNT 2ND FLOOR RM 2603H (305) 437-1115

5 Help Desk (LAN ACCESS VIA ITO) 1st FLOOR (305) 437-1234

6 SCEMS 3RD FLOOR RM 3515 (305) 437-1278,0799, 1217

7 Customer Service Rep (Payroll) 3RD FLOOR RM 3515 (305) 437-1129

8 Defense Travel System/Government Travel Card 

Coordinator 

3RD FLOOR RM 3515 (305) 437- 3658

9 PRMS Manager (ISO PREP) 3RD FLOOR RM 

3504D

(305) 437-1277

10 APACS REQUEST 4th Floor (305) 437- 3364

**For additional information and assistance please reach out to the Civilian Personnel Office**