REPLY TO 

ATTENTION OF 

DEPARTMENT OF DEFENSE 

UNITED STATES SOUTHERN COMMAND 

9301 NW 33RD STREET 

DORAL, FL 33172-1202 

August 11, 2017 *SC Regulation 75-3

CONTRACTING OFFICER REPRESENTATIVE 

TABLE OF CONTENTS 

Paragraph Page 

References .......................................................................... . I I 

Applicability ....................................................................... . 2 I 

Summary ............................................................................ . 3 I 

Policy ................ . 4 2 

I. References.

a. FAR Subpart 1.6 - Career Development, Contracting Authority, and Responsibilities

b. DFAR Subpart I .6 - Career Development, Contracting Authority, and Responsibilities

c. OSD Memorandum, Enterprise-wide Contractor Manpower Repo1ting Application, 28 Nov 2012

d. Department of Defense Instruction 5000.72, DOD Standard for Contracting Officer's

Representative (COR) Ce1tification, 26 March 2015 

e. Department of Defense COR Handbook, 22 March 2012

2. Applicability: This policy applies to all activities under USSOUTHCOM Directorates, Sub Unified

Commands, Direct Reporting Units, USANEC - SOUTHCOM, and the Security Cooperation Offices.

3. Summary. USSOUTHCOM relies on the private sector to cany out aspects of the Command's

mission. Because of the critical reliance on contractor support and the large expenditures involve,

conh·act surveillance is vital to ensure contractors are providing quality services in a timely manner.

a. The Department of Defense is committed to improve visibility and accountability of contracted

services with the purpose of understanding the composition of man power workforce, including military, 

civilian, and contractors utilizing the enterprise�wide contractor manpower reporting application 

(eCMRA) at https://cmra.army.mil. The reporting requirement applies to all contracted services. This 

regulation supersedes Policy Memorandum I 0-10 US Southern Command Policy Letter (Contracting 

Officer Representative (COR)) dated I March 2010. 

b. Contracting Officer Representative (COR) are the first line of defense to ensure contractor

personnel have the necessary access to the USSOUTHCOM network and facilities to successfully execute 

contract requirements by using the Trusted Associate Sponsorship System (TASM) to process CAC cards 

and the SOUTHCOM Enterprise Management System (SCEM) for facilities security badges. COR is an 

individual designated and authorized in writing by the contracting officer to perfmm specific technical or 

administrative functions of a contract and does not has the authority to change contract terms nor 

conditions of the contract that affect price, quality, quantity or delivery. 

*Supersedes Policy Memorandum 10-10 US Southern Command Policy Letter (Contracting Officer

Representative (COR)) dated 1 March 2010.
4. Policy. 

a. Requiring activities shall nominate a certified CORs for each service contract under their 

supervision and assess their performance with regards to COR responsibilities. CORs will be afforded 

necessary resources (time, equipment, opportunity) to perform designated responsibilities. CORs shall be 

an employee, military or civilian, of the US Government. 

b. COR shall comply with the acquisition regulations and polices governing the qualifications, 

training, designations and responsibilities in accordance to above references and contracting agency. 

c. CORs shall have access to Wide Area Work Flow network/website. 

d. CORs shall have access to SCEM and become Trusted Agents to control contractor access to 

USSOUTHCOM facilities and information systems. 

e. Requiring activities and COR shall ensure that all contracted services procured to support 

USSOUTHCOM requirements, regardless of acquisition agency, performance work statements shall 

include language requiring vendors to report yearly contract execution infonnation using the enterprisew_ide contractor manpower rep011ing application (eCMRA). At a minimum, perfonnance work statements 

shall include the following statement. 

"The contractor shall report all contractor labor hours (including subcontractor labor hours) 

required for performance of services provided under this contract.for USSOUTHCOM via a secure data 

collection site. The contractor is required to completely fill in all required data fields using the following 

web address: http://www.ecmra.mil/" 

f CORs shall ensure vendors comply with eCMRA reporting requirements and shall validate 

eCMRA reports to ensure accuracy of the infonnation reported for contracted services. 

5. Records Management. Records created through the implementation of this policy will be maintained 

in accordance with CJCSM 5760.01, Volume II, and JS & CoCom Records Schedule. 

6. Point of Contact. Procurement Operations Cell, SCJ8, online at 

https://intranet.hq.southcom.mil/sites/cce/Pages/Home.aspx. or via email at 

southcom. miami .scj 8. list.scj 8 -asc@mail.mil. 

The proponent agency of this regulation is the US Southern Command. Send comments and 

suggested improvements to: HQ USSOUTHCOM ATTN: JS, 9301 NW 33cd St., Miami, FL, 

33172-1202. 

FOR THE COMMANDER: 

Major General, U.S. Air Force 

Chief of Staff, U.S. Southern Command 

DISTRIBUTION 

D 

SC Regulation 75-3 2