REPLY TO 

ATTENTION OF

Supersedes SCPM 01-12, dated 15 Feb 2012

DEPARTMENT OF DEFENSE

UNITED STATES SOUTHERN COMMAND

9301 NW 33RD STREET

DORAL, FL 33172-1202

SC-COS 21 August 2019

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Policy Memorandum 6-19, Synchronized Pre-deployment and Operational Tracker (SPOT) 

in the United States Southern Command (USSOUTHCOM) Area of Responsibility (AOR)

1. Purpose: This policy provides guidance to fully implement the Synchronized Pre-deployment and 

Operational Tracker (SPOT) in the HQ USSOUTHCOM (CONUS) and the USSOUTHCOM AOR to 

account for and manage DoD contractors.

2. References: See Enclosure 1.

3. Applicability: This policy supersedes Policy Memorandum 01-12, dated 15 Feb 2012 and applies to all 

HQ USSOUTHCOM directorates/staff, Component Commands, Joint Task Forces, DoD contractors, and 

other DOD organizations operating in the USSOUTHCOM AOR or working in the USSOUTHCOM 

Headquarters (SCHQ); during contingency operations (as defined in reference (1)), humanitarian and/or 

peacekeeping operations and all Phase 0, steady state military operations or exercises executed as part of 

the Phase 0 shaping activities in the AOR.

a. The term contractor in this policy applies to all tiers of Contractors Authorized to Accompany the 

US Armed Forces (CAAF) as defined in reference (3), and also includes the following personnel working 

on DOD-funded contracts:

b. All US citizens and third country national (TCN) employees who deploy into the USSOUTHCOM 

Area of Responsibility for periods of performance anticipated to exceed 30 consecutive days of the period 

of the contract performance.

c. Third Country Nationals (TCN), Host Nation (HN) or Local Nationals (LN) who reside with or 

work in the immediate vicinity of US forces and/or civilian DOD personnel for periods of performance 

anticipated to exceed 30 consecutive days of the period of the contract performance.

d. Private Security Contractors and contingency contractor personnel authorized to carry weapons 

regardless of proximity to US forces or the length of the period of performance of their contract.

e. Contractors whose contracts’ primary place of performance is SCHQ or who temporarily perform 

duties in SCHQ for periods exceeding 30 days of the contract performance period.

4. Policy: Effective immediately, in accordance with reference (2), the SPOT database will serve as the 

central repository for information on contractors and contract capabilities in the USSOUTHCOM AOR 

and in the SCHQ during all operational phases (to include Phase 0), in accordance with the Enclosure. The 

SPOT database will also serve as the central repository for information on contractors and contract 

capabilities in the SCHQ. No contractor personnel will be authorized entry into the USSOUTHCOM 

Theater until they are registered in SPOT and possess a SPOT-generated Letter of Authorization (LOA). 

Contractor personnel whose primary place of performance is SCHQ will not be authorized entry into 

SCHQ until they are registered in SPOT and possess a SPOT-generated Letter of Authorization (LOA). 
SC-COS

SUBJECT: Policy Memorandum 6-19, SPOT in the USSOUTHCOM AOR

Supersedes SCPM 01-12, dated 15 Feb 2012

During Phase 0, the Joint Asset Movement Management System (JAMMS) will be an adjunct to SPOT to 

support contractor tracking and management in key forward locations within the USSOUTHCOM AOR. 

The JAMMS will be positioned and used at SOUTHCOM enduring locations to capture personnel 

movements through these key nodes. The JAMMS will also be used to facilitate contractor management in 

SCHQ. SOUTHCOM enduring locations include: 

a. Main Operating Base Naval Station Guantanamo Bay, Cuba

b. Forward Operating Site Soto Cano Air Base (SCAB), Honduras

c. Cooperative Security Location (CSL) Comalapa, El Salvador

d. Cooperative Security Location (CSL) Reina Beatrix International Airport, Aruba

e. Cooperative Security Location (CSL) Hato International Airport, Curaçao

f. Cooperative Security Location (CSL) Luis Gomez Nino Air Base, Apiay Colombia 

5. Responsibilities: See Enclosure 2.

6. Records Management: Records generated by the implementation of this regulation will be maintained 

in accordance with CJCSM 5760.01, Joint Staff Records Schedule.

7. Point of contact for this Policy is the SCJ4 at southcom.miami.scj4.mbx.omb-j46-jloc@mail.mil or

305-437-0655.

The proponent agency of this policy is the US Southern Command. Users are invited to send 

comments and suggested improvements to: HQ USSOUTHCOM ATTN: J4, 9301 NW 33rd St., 

Doral, FL, 33172-1202.

FOR THE COMMANDER:

PATRICIA M. ANSLOW

Major General, U.S. Army

Chief of Staff

2 Encls

1. References

2. Responsibilities

DISTRIBUTION: D
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SC-COS

SUBJECT: Policy Memorandum 6-19, SPOT in the USSOUTHCOM AOR

Enclosure 1 

REFERENCES

1) Title 10 US Code, 101 (a), (13).

2) OSD Memorandum of 25 January 2007, “Designation of Synchronized Pre-deployment and 

Operational Tracker (SPOT) as Central Repository for Information on Contractors Deployingwith the 

Force (CDF).”

3) DoDI 3020.41 of 20 December 2011, Operational Contract Support (OCS).

4) Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7987, October 2014, 

Requirements for Contractor Personnel Performing in the U.S. Southern Command Area of Responsibility.

5) DoD Business Rules for the Synchronized Pre-deployment and Operational Tracker (SPOT), 10 May, 

2018.

6) CJCSM 3150.13C, Joint Reporting Structure - Personnel Manual, 10 March 2010.

7) DMDC SPOT Website, https://spot.dmdc.mil.
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SC-COS

SUBJECT: Policy Memorandum 6-19, SPOT in the USSOUTHCOM AOR

Enclosure 2

RESPONSIBILITIES

1) All HQ USSOUTHCOM directorates/staff, Component Commands, Joint Task Forces, SCO’s and 

HQ Commandant will support contractor accountability and management during all operational phases by 

ensuring all supporting contracts with place of performance in theater or at SCHQ or subordinate HQs 

include appropriate provisions for SPOT use to include:

a. Ensuring that appropriate personnel are trained and registered to use SPOT/TOPPS (information 

on SPOT resources, training and registration is at reference (7)). 

b. SCJ4 will monitor actions required to support this policy via the tasker system and new 

requirements will be implemented completed NLT 30 September 2019. This includes the utilization of 

JAMMS; training and registration of personnel needed to use and oversee SPOT; inclusion of appropriate 

SPOT-related provisions in applicable contracts; and registration of and issuance of LOAs to qualifying 

contractors in the AOR and/or SCHQ.

c. Existing contracts will be modified to include reference (4)within 120 days if the current contract 

does not include the clause.

2) Service Component and Joint Task Force Commanders:

a) During all phases, oversee and utilize the JAMMS stations at applicable CSLs and Forward 

Operating Sites. CSLs and FOSs will identify where the JAMMS systems will be positioned to capture 

maximum number of contractor personnel on a regular basis. Further, CSLs and FOSs will operate the 

systems IAW the JAMMS user manual available at reference (7).

b) During contingencies, account for all contractors in situ within designated operational areas and 

provide requisite support (force protection, medical support, personnel recovery, and other related support) 

in accordance with references (6 and 3, respectively) and as designated in their contracts, LOAs, or in 

USSOUTHCOM orders (note: while USSOUTHCOM orders do not constitute a binding agreement with a 

contractor, they may generate contract modifications to support operational requirements, such as more 

stringent force protection measures).

3) MILGP/MAAG/SCO Commanders:

a) Ensure that only contractors who are registered in SPOTand have a signed LOA in the system are 

granted Country Clearance (exceptions may be requested through the SCJ4).

4) Director, USSOUTHCOM J1:

a) In coordination with SC staff oversee contractor accountability and conduct contractor strength 

accounting during Phase 0 and contingency operations in accordance with reference (7).

b) Ensure SOUTHCOM JTF and component personnel utilize SPOT-ES as the system of record for 

contractor accountability in JPERSTATs, strength accounting and related documents.

5) Director, USSOUTHCOM J2:

a) Ensure Security Management denies permanent party badging for contractors without an accurate 

SPOT LOA number as part of the contractor’s badging request.
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SC-COS

SUBJECT: Policy Memorandum 6-19, SPOT in the USSOUTHCOM AOR

b) Coordinate a reciprocal SPOT security management policy requirement with other SC 

components.

c) Verify SPOT registration (e.g., SPOT LOA) of contractor personnel requesting DOD CAC cards 

in the Trusted Agent System. 

6) Director, USSOUTHCOM J3:

a) Will deny Theater Clearance to contractors that do not provide an accurate SPOT LOA number in 

their request.

b) Verify SPOT registration via random spot checks. (Exceptions may be requested through the 

SCJ4).

c) Provide guidance to subordinate organizations to ensure that Private Security Contractors and 

contingency contractor personnel authorized to carry weapons during contingency operations or other 

military operations (regardless of proximity to US forces or the length of the period of performance) are 

registered in SPOT.

d) Ensure AOR wide installation entry control procedures incorporate the verification of SPOT 

registration (e.g. checking SPOT LOA) of DoD Contractor personnel. 

7) Director, USSOUTHCOM J4:

a) Serve as the USSOUTHCOM staff proponent for SPOT Enterprise Suite (i.e., JAMMS, TOPPS).

b) Revise this policy and/or issue further implementing instructions to contracting organizations that 

have contracts with place of performance in the USSOUTHCOM AOR, SCHQ, or subordinate HQ as 

required.

c) Grant exceptions to this policy when appropriate.

8) Director, USSOUTHCOM J8:

a) Coordinate with SC staff and contracting organizations to ensure the requirements of this policy 

and/or implementing instructions are included in all SOUTHCOM funded contracts with a place of 

performance in the USSOUTHCOM AOR, SCHQ, or subordinate organizations. 

b) Ensure Trusted Agents (TAs) using the Trusted Associate System (TAS) know to verify SPOT 

registration (e.g., SPOT LOA) of contractor personnel before allowing a contractor to obtain a CAC.